10/16/2019 Budget MeetingCALL TO ORDER:
ROLL CALL:
MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF
THE CITY OF DES PLAINES, ILLINOIS HELD IN COUNCIL
CHAMBERS, ROOM 102, DES PLAINES CIVIC CENTER,
WEDNESDAY, OCTOBER 16, 2019
The Special Meeting of the City Council of the City of Des Plaines was called to
order by Deputy City Clerk Fast at 6:01 p.m. in Room 102, Des Plaines Civic
Center on Wednesday, October 16, 2019.
Roll call indicated the following Aldermen present: Lysakowski, Moylan, Rodd,
Zadrozny, Brookman, Chester, Smith (6:17 p.m.), Goczkowski. A quorum was
present.
MAYOR PRO TEM: Deputy City Clerk announced that Mayor Bogusz would not be in attendance for
tonight's meeting and entertained a motion for a Mayor pro tem.
Moved by Brookman, seconded by Zadrozny to elect Alderman Chester as Mayor
pro tem for tonight's meeting. Motion carried unanimously.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Assistant Director of Finance Kolodziej, Senior Financial Analyst Podbial, Financial Analyst Principali,
Jr. Financial Analyst Zych, Director of Public Works & Engineering Oakley, Assistant Director of Public
Works Watkins, Assistant Director of Engineering Duddles, Director of Community & Economic
Development McMahon, Deputy Police Chief Burger, Deputy Police Chief Zaprzalka, Fire Chief Wax,
Deputy Fire Chief Dyer, Director of Information Technology Sora, Director of Media Services DeTomasi,
Director of Human Resources Light.
Mayor pro tem Chester and Elected Officials congratulated Fire Chief Wax on his
retirement and expressed their appreciation for all he has done in and with the
community.
MAYOR PRO TEM CHESTER DECLARED THAT THE CITY COUNCIL
WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE COMMITTEE — Mayor Pro Tem Chester, Chair
2020 BUDGET: Mayor pro tem Chester stated that the 2020 Budget items for discussion include
the Library, Overhead, TIF #1, TIF #3, TIF #5, TIF #6, TIF #7, TIF #8, Motor Fuel
Tax Fund, CDBG Fund, Grant Funded Projects, Gaming Tax Fund, Debt Service,
Capital Projects, Equipment Replacement, IT Replacement, Water/Sewer Fund,
City -Owned Parking, Metra -Leased Parking, Risk Management, and Health
Benefits
LIBRARY: Des Plaines Library Executive Director Jo Bonell presented the Des Plaines
Library Budget.
GENERAL FUND
OVERHEAD:
HISTORY
CENTER:
TIF #1—
DOWNTOWN:
TIF #3 — WILLE
ROAD:
TIF #5 —LEE &
PERRY:
TIF #6 —
MANNHEIM &
HIGGINS:
TIF #7 —
MANNHEIM &
HIGGINS SOUTH:
TIF #8 — OAKTON
STREET
CORRIDOR:
MOTOR FUEL
TAX FUND:
CDBG FUND:
GRANT FUNDED
PROJECTS:
GAMING TAX:
DEBT SERVICE:
Page 2 of 5
Executive Director Philip Mohr reviewed the History Center budget.
Council Request: The $50,000 budget request was approved.
10/16/19
Assistant City Manager/Director of Finance Wisniewski provided an explanation
of Tax Increment Finance (TIF) funding.
Council Request: The $19,000 budget request for parking lot repairs at Market
Street and Metropolitan Way was approved.
Council Request: The $15,200,000 budget request for the new Civic Center
Parking Garage was approved by show of hands. Alderman Brookman did not
agree.
Des Plaines Arts Council Vice President Rhonda Popko and Board Member
Stan Kotecki requested $20,000 in funding for artwork, mural or sculptures. City
Manager Bartholomew requested that potential projects be brought forth and will
be reviewed on a case by case basis.
Council Request: None
Council Request: None
Council Request: None
Council Request: None
Council Request: The $11,500 budget request for upgrade signaling at
Oakton Street & White Street was approved.
Council Request: The $175,000 budget request for Preliminary Engineering for
the Oakton Street North Central Service Metra Station was approved.
Discussion was held.
Council Request: None
Council Request: None
Council Request: None
Discussion was held.
Council Request: None
Council Request: None
Page 3 of 5 10/16/19
CAPITAL Council Request: The $67,500 budget request for preliminary engineering for the
PROJECTS: Oakton Street Ped/Bike Trail Connection was approved.
Council Request: The $75,000 budget request for LED street lighting was
approved.
Council Request: The $150,000 budget request for traffic signal video cameras
was not approved.
Council Request: The $43,706 budget request for an Executive Secretary position
in Public Works and Engineering Department was not approved.
Council Request: The $1,969,655 budget request for Fire Station #61 floodwall
was approved.
Council Consideration: Two Stormwater Master Plan Projects — Phase III were
presented for consideration. The Oakton Street at Maple Street project,
$1,500,000 and the Rawls Road project, $2,500,000.
The Oakton Street at Maple Street project was approved. The Rawls Road project
will be discussed at an upcoming Engineering Committee meeting.
EQUIPMENT City Manager Bartholomew explained that the vehicle evaluation formused to
REPLACEMENT evaluate each vehicle includes mileage, hours of operation, repair costs, vehicle
pictures and a grading matrix. The Vehicle Maintenance Division tracks all
maintenance and repair expenses.
Council Request: Council members concurred with the recommendation of
whether to approve or not approve vehicles and equipment.
IT REPLACEMENT Council Request: The $18,500 budget request for high speed cables for City Hall
third floor was not approved.
Council Request: The $16,500 budget request for high speed cables for City Hall
basement was not approved.
Council Request: The $475,114 budget request for the Community and Economic
Development Department's software was approved.
Council Request: The $92,150 budget request for the Police Department's
scheduling and time tracking software was approved.
Council Request: The $9,500 budget request for the Fire Department's wireless
routers was approved.
Council Request: The $17,420 budget request for IT virus software was
approved.
Council Request: The $110,000 budget request for IT data storage was approved.
Council Request: The $16,150 budget request for the Police Department's
wireless routers was approved.
Page 4 of 5 10/16/19
Council Request: The $11.500 budget request for IT video storage was approved.
Council Request: The $51,500 budget request for IT Cisco UCS Blades was
approved.
Council Request: The $20,000 budget request for an IT video camera was
approved.
Council Request: The $17,832 budget request for City Council laptops was
approved. The City Council will purchase and use the laptops with the possibility
of Board and Commission members receiving laptops afterwards.
FACILITIES Council Request: The $850,000 budget request for the Police Department
REPLACEMENT addition was approved. Alderman Brookman believes the Police Department
should be relocated.
WATER/
SEWER:
Council Request: The $15,200,000 budget request for the Civic Center Parking
Garage was approved. Alderman Brookman did not agree.
Council Request: The $43,706 budget request for an Executive Secretary in
Public Works and Engineering was not approved.
Council Request: The $52,000 budget request for refurbishing a 10 -ton dump
truck was approved.
Council Request: The $2,000,000 budget request for water system infrastructure
improvements was not approved. Assistant City Manager/Director of Finance
Wisniewski explained the repairs should be made, however, the funds are not
available in this account. Funds will need to be used from another account yet to
be determined.
Director of Public Works and Engineering Oakley stated the city should be
spending approximately $3,000,000 per year to keep up with infrastructure
maintenance.
CITY OWNED Council Request: The $16,000 budget request for the Library parking deck
PARKING: elevator cabs was approved.
Council Request: The $15,200,000 budget request for the Civic Center Parking
Garage was approved. Alderman Brookman did not agree.
METRA LEASED Council Request: The $117,000 budget request for resurfacing of lot #8, Miner
PARKING: west was not approved.
Council Request: The $24,000 budget request for Cumberland station crack -
sealing and seal -coating was approved.
RISK
MANAGEMENT: Council Request: None
HEALTH
BENEFITS:
Page 5 of 5 10/16/19
Council Request: None
Resident Gil Ostenson suggested eliminating the health insurance benefit for
elected officials and increasing the salaries.
Alderman Brookman requested that Alderman Goczkowski, Chairman of
Community Service Committee, consider a $15,000 donation to Jenn School at
Maryville at the November 4, 2019 City Council meeting.
Moved by Alderman Goczkowski, seconded by Brookman to increase Community
Service funds by $10,000 for the 2020 Budget.
The Special Meeting of the City Council scheduled for November 6, 2019 is
canceled as no further review is required.
ADJOURNMENT Moved by Chester, seconded by Brookman, to adjourn the Special Meeting of the
City Council. Motion declared carried. Meeting adjourned at 8:15 PM.
Laura Fast, Deputy City Clerk
APPROVED BY ME THIS