12/19/2016CALL TO
ORDER:
ROLL CALL:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, DECEMBER 19, 2016
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:30 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, December 19, 2016.
Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman
Brookman arrived at 6:34 p.m.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development McMahon, Economic Development
Coordinator Pruss, Senior Planner Bye, Fire Chief Wax, Director of Human Resources Light, Director
of Information Technology Sora, Police Chief Kushner, Director of Public Works and Engineering
Oakley, and General Counsel Weiss.
EXECUTIVE
SESSION:
PRAYER AND
PLEDGE:
RECOGNITION:
CITIZEN PART.:
Moved by Sayad, seconded by Chester, to enter into Closed Session to discuss
Property Acquisition. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
The City Council recessed at 6:32 p.m.
The City Council reconvened at 7:10 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
The opening prayer was given by City Clerk Ludwig, followed by the Pledge of
Allegiance to the Flag of the United States of America.
Fire Chief Wax introduced the Graduates of the 2016 Citizen Fire Academy who
completed the class on November 16, 2016.
Resident Wayne Serbin addressed the City Council commenting on downtown
merchants and the plans for redevelopment. Mr. Serbin complimented owner
John Grammatis and the staff at Miner Street Tavern for helping him when his
wallet was stolen.
Resident Ron Moore addressed the City Council commenting on the Channel 17
program schedule.
CITY CLERK
ANNOUNCEMENTS:
CONSENT
AGENDA:
APPROVE AGR./
IDOT/
US RTE 14
BROADWAY
INTERSECTION
IMPROVEMENT:
Resolution
R-182-16
APPROVE AGR./
IDOT/ FUNDING
US RTE 14
BROADWAY
INTERSECTION
IMPROVEMENT:
Resolution
R-191-16
Page 2 of 9 12/19/16
City Clerk Ludwig announced that the Frisbie Senior Center will be hosting
lunch on Christmas Day and announced that City Hall will be closed on Monday,
December 26 in observance of Christmas Day and Monday, January 2, 2017 in
observance of New Year's Day. The next City Council meeting will take place
on Tuesday, January 3, 2017 at 7 p.m.
Moved by Haugeberg, seconded by Brookman, to establish the Consent Agenda,
except for Items la, 1b, lc, 3 and 3a. Motion declared carried.
Moved by Charewicz, seconded by Smith, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Minutes were approved; Staff recommendations and requests were approved;
Ordinance M-60-16 was placed on First Reading; and Resolutions R-183-16, R-
188-16, R-189-16 and R-186-16 were adopted. Ordinances Z-31-16, Z-32-16
and M-53-16 were adopted.
Moved by Chester, seconded by Robinson, to approve Agreement with the
Illinois Department of Transportation for the US 14 (Northwest Highway) at
Broadway Intersection Improvement at an estimated cost of $453,285 (Budgeted
Funds — Capital Projects Fund); and further recommend to adopt Resolution R-
182-16, A RESOLUTION APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH THE ILLINOIS DEPARTMENT OF
TRANSPORTATION FOR INTERSECTION IMPROVEMENTS TO US 14
AT BROADWAY STREET. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Chester, seconded by Smith, to approve a Resolution approving an
Intergovernmental Agreement with the Illinois Department of Transportation for
Intersection Improvements to US 14 at Broadway Street; and further recommend
to adopt Resolution R-191-16, A RESOLUTION APPROVING FUNDING FOR
INTERSECTION IMPROVEMENTS TO US 14 AT BROADWAY STREET.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
APPROVE ORD./
PROHIBIT
DISCHARGE
SANITARY/
INDUSTRIAL
WASTE/
US RTE 14
IMPROVEMENT:
Ordinance
M-60-16
APPROVE LEASE
AGR./ UNION
PACIFIC
RAILROAD/
US RTE 14
BROADWAY
SIGNALIZATION:
Consent
Agenda
Resolution
R-183-16
APPROVE LEASE
RENEWAL AGR./
1850 MINER ST.:
Resolution
R-188-16
APPROVE THIRD
YEAR EXPENSE/
COPIER LEASE/
IT DEPT.:
Consent
Agenda
Resolution
R-189-16
Page 3 of 9 12/19/16
Moved by Chester, seconded by Smith, to adopt an ordinance prohibiting the
discharge of sanitary and industrial waste into any storm sewer or drainage
facility constructed as a part of the US Route 14 Improvement; and further
recommend to place on First Reading Ordinance M-60-16, AN ORDINANCE
PROHIBITING THE DISCHARGE OF SANITARY AND INDUSTRIAL
WASTE INTO ANY STORM SEWER OR DRAINAGE FACILITY
CONSTRUCTED AS A PART OF THE US ROUTE 14 IMPROVEMENT.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Smith, to concur with Staff recommendation
to approve a Lease Agreement with the Union Pacific Railroad to allow for
installation and maintenance of sidewalk, bus pad, bus shelter, and fencing on
Union Pacific property at the Intersection of US 14 (Northwest Highway) at
Broadway Intersection (Budgeted Funds — Capital Projects Fund); and further
recommend to adopt Resolution R-183-16, A RESOLUTION APROVING THE
EXECUTION OF A LEASE AGREEMENT BETWEEN THE CITY OF DES
PLAINES AND UNION PACIFIC RAILROAD COMPANY. Motion declared
carried as approved unanimously under Consent Agenda.
Discussion was held.
Moved by Brookman, and seconded by Sayad, to return the matter of the Lease
Renewal Agreement with New Cingular Wireless PCS, LLC 575 Morosgo Drive,
Atlanta, Georgia for the use of City -owned property at 1850 Miner Street back to
Staff to meet with AT&T to renegotiate the agreement. Upon roll call, the vote
was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Smith, to concur with Staff recommendation
to approve the Third Year Expenditure of the Multi -Function Copier Lease
Agreement with Konica Minolta Business Solutions USA, Inc., 100 Williams
Drive, Ramsey, New Jersey in the amount of $54,396.00 (Budgeted Funds — IT
Replacement/Leases Account); and further recommend to adopt Resolution R-
189-16, A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS
UNDER A LEASE WITH KONICA MINOLTA PREMIER FINANCE AND A
SERVICES AGREEMENT WITH KONICA MINOLTA BUSINESS
ADVERTISE BID/
2017 TIF#1
LANDSCAPE
MAINT.
CONTRACT:
Consent
Agenda
ADVERTISE BID/
2017 LANDSCAPE
MAINT.
CONTRACT/
CITY -
MAINTAINED
GREENSPACE:
Consent
Agenda
ORDINANCE
Z-31-16
COND. USE/
1550 S. MT.
PROSPECT RD.:
Consent
Agenda
ORDINANCE
Z-32-16
MAJOR
VARIATIONS/
645 MEADOW
DR.:
Consent
Agenda
ORDINANCE
M-53-16
AMEND CITY
CODE/ SMALL
CELL WIRELESS
TELECOM.
FACILITIES:
Consent
Agenda
Page 4 of 9 12/19/16
SOLUTIONS USA, INC. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Charewicz, seconded by Smith, to concur with Staff recommendation
to advertise for bid the 2017 TIF #1 Landscape Maintenance contract with a bid
opening date of January 26, 2017. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Charewicz, seconded by Smith, to concur with Staff recommendation
to advertise for bid the 2017 Landscape Maintenance contract for City -
maintained greenspace with a bid opening date of January 26, 2017. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Charewicz, seconded by Smith, to adopt Ordinance Z-31-16, AN
ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR A FOOD
PROCESSING ESTABLISHMENT ON A SITE IN THE C-3 ZONING
DISTRICT AT 1550 S. MOUNT PROSPECT ROAD, DES PLAINES,
ILLINOIS. (CASE #16 -072 -CU). Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Charewicz, seconded by Smith, to adopt Ordinance Z-32-16, AN
ORDINANCE APPROVING A MAJOR VARIATION FROM SECTION 12-8-
1 OF THE CITY OF DES PLAINES ZONING ORDINANCE AT 645
MEADOW DRIVE, DES PLAINES, ILLINOIS (CASE #16-068-V). Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Charewicz, seconded by Smith, to adopt Ordinance M-53-16, AN
ORDINANCE AMENDING CHAPTER 5 OF TITLE 9 OF THE DES PLAINES
CITY CODE TO REGULATE SMALL CELL WIRELESS
TELECOMMUNICATION FACILITIES. Motion declared carried as approved
unanimously under Consent Agenda.
APPROVE
MINUTES:
Consent
Agenda
WARRANT
REGISTER:
DISCUSSION/
SEMINARS/
CONFERENCES/
CITY CLERK:
TEXT
AMENDMENT/
DEDICATION
PARK LANDS/
FEES -IN -LIEU
OF:
Page 5 of 9 12/19/16
Moved by Charewicz, seconded by Smith, to approve Minutes of Regular
Meeting of City Council of November 7, 2016, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Charewicz, seconded by Smith, to approve Minutes of Closed Session
of City Council of November 7, 2016. Motion declared carried as approved
unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Alderman Sayad abstained from voting on the $3,000.00 to the Des Plaines
Community Foundation because he is member of the Board of Directors.
Moved by Haugeberg, seconded by Rodd, to recommend to the City Council
approval of the December 19, 2016 — Warrant Register, in the total amount of
$3,001,523.81; and further recommend that Resolution R-190-16 be adopted at
appropriate time this evening. Motion declared carried.
Discussion was held. No action taken.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Economic Development Coordinator Pruss reviewed her Memorandum dated
November 25, 2016 regarding consideration of a Text Amendment to Title 13 to
provide dedication of park lands or fees in -lieu -of, Case #16 -054 -TA.
On April 4, 2016, the City Council voted to initiate a text amendment providing
for the dedication of park land for new residential development or a payment of
cash in -lieu of land dedication. Since that time, staff has worked closely with the
Des Plaines and Mount Prospect Park Districts to develop standards for the
required land dedication and the calculation of fees. The proposed ordinance uses
an established parks and recreation formula based on population generation by
dwelling unit, acres provided on a per capita basis, and an established land value.
At its November 22, 2016 regular meeting, the Planning and Zoning Board
unanimously recommended approval of the proposed text amendments.
Additionally, Staff recommends approval of the proposed text amendments.^
Page 6 of 9 12/19/16
Ms. Pruss answered questions from the Aldermen.
TEXT Mr. Don Miletic, Executive Director of the Des Plaines Park District, appeared
AMENDMENT/ before the Committee of the Whole answering questions from the Aldermen.
DEDICATION
PARK LANDS/ Following discussion, moved by Sayad, seconded by Haugeberg, to return this
FEES -IN -LIEU matter back to Staff for review and clarification. Motion declared carried.
OF:
(Cont' d)
PUD/ Senior Planner Bye reviewed her Memorandum dated December 8, 2016
150 N. EAST regarding a Preliminary Planned Unit Development (PUD) and Tentative Plat of
RIVER RD.: Subdivision for 150 N. East River Road, 16 -058 -SUB -PUD.
Petitioner Covington Realty Partners, 135 N. Meramec Avenue, Suite 500,
Clayton, MO 63105 is requesting a Preliminary Planned Unit Development
(PUD) for the Covington Lexington Woods residential development under
Section 12-3-5 of the 1998 City of Des Plaines Zoning Ordinance, as amended,
and a Tentative Plat of Subdivision, under Section 13-2-5 of Subdivision
Regulations of the City of Des Plaines Municipal Code, to allow for the
construction of a 236 unit, four-story apartment building with a 342 -space
parking deck and 138 spaces of surface parking, with a requested PUD exception
from the R-3, Townhouse Residential Zoning District standards under Section
12-7-2.J of the 1998 City of Des Plaines Zoning Ordinance, as amended, for a
50% reduction of the required lot area per dwelling unit.
The Planning and Zoning Board met on November 22, 2016, to consider the
Preliminary PUD and Tentative Plat of Subdivision. The petitioner presented the
proposed site plan and building elevations. Two members of the public spoke
with concerns regarding the additional traffic associated with the development.
They stated that the intersection of Golf Road and N. East River Road is already
congested and questioned how the proposed apartment building would add to
this. The petitioner clarified that a full traffic study was completed that states that
the proposed development will not worsen traffic at the intersection. There were
two suggestions from the report that the petitioner will comply with, including a
synching of the traffic lights to improve traffic congestion. Overall, the PZB
praised the petitioner in regards to the unique architectural design and massing
of the apartment building. They praised the developer for hiding the parking
garage on the interior of the building so that it is not visible to the public. There
was concern over the durability of the construction materials selected for the
building, given our yearly freeze -thaw cycles.
The Planning and Zoning Board, after having heard and fully considering the
evidence, recommended (5-0) that the City Council approve the Preliminary
Planned Unit Development (PUD) to allow for the construction of the proposed
development. Additionally, the Planning and Zoning Board, after having heard
PUD/
150 N. EAST
RIVER RD.:
(Cont'd)
VIDEO
PRESENTATION/
FIRE DEPT.:
UNFINISHED
BUSINESS:
ORDINANCE
Z-33-16
EXTENSION OF
APPROVAL/
COND. USE/
VARIATION/
1529 RAND RD.:
ORDINANCE
M-58-16
AMEND CITY
CODE/
Page7of9 12/19/16
and fully considering the evidence, approved (5-0) the Tentative Plat of
Subdivision.
The Department of Community and Economic Development, the Public Works
and Engineering Department, and the City of Des Plaines Fire Department
recommend approval of the Preliminary Planned Unit Development and
Tentative Plat of Subdivision, subject to conditions.
Mr. Paul Langdon, Vice President of Development for Covington Realty Partners
addressed the Committee of the Whole and answered questions from the
Aldermen.
Moved by Rodd, seconded by Sayad, to recommend to the City Council approval
of Ordinance Z-35-16 at appropriate time this evening. Upon roll call, the vote
was:
AYES: 4 -Rodd, Sayad,
Smith, Charewicz
NAYS: 4-Haugeberg, Robinson,
Brookman, Chester
ABSENT: 0 -None
Motion declared failed.
PUBLIC SAFETY — Alderman Sayad, Chair
The video scheduled to be viewed this evening was deferred to the next Regular
City Council Meeting on January 3, 2017. There were no objections.
Discussion was held.
Moved by Charewicz, seconded by Smith, to adopt Ordinance Z-33-16, AN
ORDINANCE GRANTING AN EXTENSION OF THE CONDITIONAL USE
PERMIT AND MAJOR VARIATION FOR 1529 RAND ROAD, DES
PLAINES. Upon roll call, the vote was:
AYES: 6 -Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 2-Haugeberg, Robinson
ABSENT: 0 -None
Motion declared carried.
Discussion was held. It was the consensus of the Council to defer this matter to
the next Regular City Council Meeting of January 3, 2017.
LICENSING OF
SOLICITORS:
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-190-16
TEXT
AMENDMENT/
DEDICATION
PARK LANDS/
FEES -IN -LIEU
OF:
Ordinance
Z-34-16
PUD/
150 N. EAST
RIVER RD.:
Ordinance
Z-35-16
REQUEST TO
REVISE
MINUTES/ VOTE
DECEMBER 5,
2016:
Page 8 of 9 12/19/16
Moved by Smith, seconded by Brookman, to concur with recommendation of
Committee of the Whole to adopt Resolution R-190-16, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $3,001,523.81. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
This matter was referred back to Staff for review and clarification.
Moved by Charewicz, seconded by Smith, to place on First Reading Ordinance
Z-35-16, AN ORDINANCE APPROVING A PRELIMINARY PLANNED
UNIT DEVELOPMENT AND TENTATIVE SUBDIVISION LOCATED AT
150 N. EAST RIVER ROAD, DES PLAINES, ILLINOIS. (Case #16 -058 -SUB -
PUD). Upon roll call, the vote was:
AYES: 5 -Rodd, Sayad,
Smith, Charewicz, Bogusz
NAYS: 4-Haugeberg, Robinson,
Brookman, Chester
ABSENT: 0 -None
Motion declared carried.
Alderman Sayad requested that his vote for the 2017 Budget be revised to note
that he abstains from voting on the money allocated for the Des Plaines
Community Foundation since he is a member of the Board of Directors.
ADJOURNMENT: There being no further business, the meeting adjourned at 10:22 p.m.
APPROVED BY ME THIS 3 4 -
DAY OF
Matthe
, 2017
AYOR
Page 9 of 9 12/19/16
'Gloria J. Ludwig, MMC 4TY CLERK