20180220 Council Packet
Tuesday, February 20, 2018
Closed Session – 6:00 p.m.
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
CLOSED SESSION
COLLECTIVE BARGAINING
PROBABLE LITIGATION
ACQUISITION OF PROPERTY
SALE OF PROPERTY
PERSONNEL
PENDING LITIGATION
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PUBLIC HEARING
2018 APPROPRIATION ORDINANCE
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
|
CONSENT AGENDA
1. Adopt 2018 Appropriation Ordinance
1a. ORDINANCE M-3-18: An Ordinance Making Appropriations to Defray the Expenses of the City of Des
Plaines, Cook County, Illinois for Municipal Purposes Designated as the “Annual Appropriation Ordinance”
for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018
2. Approve Release of Bond for Commonwealth Edison for Work Completed at Buckingham Place, 800
Northwest Highway
2a. RESOLUTION R-34-18: A Resolution Approving the Release of the Performance Security for the ComEd
Improvements for the Buckingham Place Development Located at 750-800 East Northwest Highway
3. Approve First Renewal of TIF #1 Landscape Maintenance Services Contract with Beary Landscaping, Inc.,
1308 Rand Road, Des Plaines, IL in the Annual Amount of $107,149. Budgeted Funds – TIF #1 Downtown
City Maintenance Account.
3a. RESOLUTION R-38-18: A Resolution Approving the Renewal of a Contract with Beary Landscaping, Inc.
for TIF District #1 Landscape Maintenance
4. Approve First Renewal of Parkway Restoration and Planting with Installation Services Contract with TNT
Landscape Construction, Inc., 847 S. Randall Road, Elgin, IL in the Amount of $64,248.25. Budgeted Funds
– Water Fund/R&M Water Distribution/TIF #1/Downtown City Maintenance and General
Fund/Miscellaneous Contractual Services.
4a. RESOLUTION R-39-18: A Resolution Approving the Renewal of a Contract with TNT Landscape
Construction, Inc. for Parkway Restoration and Planting Installation Services
5. Approve 2018 Appropriations Expenditure for the Current 3-Year Contract (R-56-16) with H&H Electric,
2830 Commerce Street, Franklin Park, IL for Streetlight Maintenance, Repair, and Location of Underground
Wiring. Updated Amounts within Budgeted Funds – Street/Grounds Maintenance Division/Repairs &
Maintenance - $30,000 and TIF #1 - $25,000 for a Total of $55,000.
5a. RESOLUTION R-40-18: A Resolution Authorizing the Expenditure of Funds Under a Contract with H&H
Electric Co., for Streetlight Maintenance and Repair
6. Approve Construction Engineering Change Order No. 1 to Task Order No. 5 for Christopher B. Burke
Engineering, Ltd., 9575 West Higgins Road, Rosemont, IL in an Amount Not-to-Exceed $97,280.00 –
Budgeted Funds – TIF #7
6a. RESOLUTION R-41-18: A Resolution Approving Change Order No. 1 to Task Order No. 5 Under a Master
Contract with Christopher B. Burke Engineering, Ltd., for Engineering Services
7. Approve Construction Engineering Task Order No. 10 for Christopher B. Burke Engineering, Ltd., 9575 West
Higgins Road, Rosemont, IL in an Amount Not-to-Exceed $80,818.00 – Budgeted Funds – TIF #7
7a. RESOLUTION R-47-18: A Resolution Approving Task Order No. 10 Under a Master Contract with
Christopher B. Burke Engineering, Ltd., for Construction Engineering Services
8. Approve Proposal for Task Order No. 2 to Master Agreement with Civiltech Engineering, Inc., Two Pierce
Place, Itasca, IL for a Not-to-Exceed Amount of $135,196.79 in Order to Allow for the Rand Road Side-Path
Project to Proceed. Budgeted Funds – 2018 Capital Projects Fund.
8a. RESOLUTION R-42-18: A Resolution Approving Task Order No. 2 with Civiltech Engineering, Inc. for
Right-of-Way Acquisition and Consulting
|
9. Ratify a Memorandum of Understanding Between the Member Agencies of MABAS Division 3 and the City
of Evanston to Apply for a FEMA Grant for the Purchase of a Personnel Accountability System and
Associated Radios and Other Equipment
9a. RESOLUTION R-43-18: A Resolution Ratifying a Memorandum of Understanding Between the City of
Evanston and the MABAS Division 3 Agencies for a Joint Application to FEMA’s Firefighter Grant Program
10. Authorize the City Clerk to Advertise for Bid the Des Plaines River Road Reconstruction – Phase III Project
(Henry Avenue to Rand Road)
11. Authorize the City Clerk to Advertise for Bid 2018 CIP Concrete Improvements – MFT-18-00000-01-GM
12. Authorize the City Clerk to Advertise for Bid 2018 CIP Street & Utility Improvements – Contract A
13. Authorize the City Clerk to Advertise for Bid 2018 CIP Street & Utility Improvements – Contract B
14. Authorize the City Clerk to Advertise for Bid 2018 CIP Street & Utility Improvements – Contract C
15. Authorize the City Clerk to Advertise for Bid the 2018 Street Sign Replacement Program
16. SECOND READING – ORDINANCE Z-31-17: An Ordinance Approving Major Variations from Section
12-8-1 of the City of Des Plaines Zoning Ordinance at 1233 Webster Lane, Des Plaines, Illinois
17. Minutes/Regular Meeting – February 5, 2018
18. Minutes/Closed Session – February 5, 2018
END OF CONSENT AGENDA
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair
a. Warrant Register in the Amount of $20,095,192.82 – RESOLUTION R-44-18
b. Issuance of General Obligation Refunding Bonds Series 2018 to Refinance 2010A and
2010B Bonds – ORDINANCE M-4-18
c. Discontinuation of Membership in the High-Level Excess Liability Pool (HELP) – RESOLUTION
R-45-18
d. Enrollment in the Municipal Insurance Cooperative Agency (MICA) Excess Liability Insurance
Cooperative for the Purchase of Excess Liability Insurance – RESOLUTION R-46-18
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
|
UNFINISHED BUSINESS
1. SECOND READING – ORDINANCE Z-2-18: An Ordinance Granting a Conditional Use Permit for the
Operation of a Domestic Pet Service at 676 N. Wolf Road, Des Plaines, Illinois
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-44-18: Warrant Register in the amount of $20,095,192.82
b. ORDINANCE M-4-18: An Ordinance Authorizing the Issuance of General Obligation Refunding
Bonds, Series 2018, of the City of Des Plaines, Illinois
c. RESOLUTION R-45-18: A Resolution Authorizing the Non-Renewal of Membership in the High-
Level Excess Liability Pool
d. RESOLUTION R-46-18: A Resolution Authorizing Enrollment in the Municipal Insurance
Cooperative Agency (MICA) Excess Liability Insurance Pool
2. a. RESOLUTION R-48-18: A Resolution Approving and Authorizing Execution of a Real Estate
Purchase and Sale Agreement for the Des Plaines Theatre at 1470-1476 Miner Street
MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these
persons.
Finance Department
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 8, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager / Director of Finance
Subject: Public Hearing Notice – 2018 Appropriation Ordinance
Issue: The annual Appropriation Ordinance describes the sums of money deemed necessary to defray all
necessary expenses and liabilities of the municipality, specifying the purpose and object.
Analysis: Per 65 ILCS 5/8-2-9, a public notice of a public hearing regarding the Appropriation Ordinance is
required and must be published at least 10 days prior to the adoption of the Appropriation Ordinance. In
addition, the public notice must be published in a newspaper of general circulation within the municipality.
The public notice was published in the Daily Herald newspaper on Friday, February 9, 2018, thus satisfying
both requirements (a copy of the notice is attached).
The public hearing on the 2018 Appropriation Ordinance is scheduled to be held at the beginning of the
February 20, 2018 City Council meeting. Later that same evening, the 2018 Appropriation Ordinance will be
reviewed and placed on first reading on the Consent Agenda portion of the meeting.
Recommendation: I recommend a Public Hearing be conducted as advertised on February 20, 2018 at 7:00
p.m., at Des Plaines City Hall, Room 102, 1420 Miner Street, Des Plaines, Illinois 60016.
Attachment: Copy of Public Notice
MEMORANDUM
Page 1 of 2
NOTICE OF PUBLIC HEARING FOR
PROPOSED 2018 APPROPRIATIONS ORDINANCE
FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS
The City of Des Plaines will conduct a public hearing on its 2018 Appropriations
Ordinance for its fiscal year beginning January 1, 2018. This hearing will be held
at 7:00 PM on Tuesday, February 20, 2018 at Des Plaines City Hall – Room 102,
1420 Miner Street, Des Plaines, Illinois 60016.
A copy of the 2018 Appropriations Ordinance is available for public inspection at
the Des Plaines City Clerk’s Office, 1420 Miner Street, Des Plaines, Illinois
60016, during regular business hours.
Questions may be directed to Dorothy Wisniewski, Assistant City Manager /
Director of Finance at 847-391-5317.
The City of Des Plaines, in compliance with the Americans with Disabilities Act,
requests that persons with disabilities who require certain accommodations to
allow them to observe and/or participate in the meeting(s), or have questions
about the accessibility of the meeting(s) or facilities, contact the ADA coordinator
at 847-391-5486 to allow the City to make reasonable accommodations for those
persons.
Page 2 of 2
Finance Department
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 8, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager / Director of Finance
Subject: 2018 Appropriation Ordinance
Issue: In accordance with the Illinois Compiled Statutes (ILCS), the City is required to pass an annual
appropriation ordinance within the first quarter of its fiscal year. This appropriation ordinance specifies the
sums of money deemed necessary to defray all expenses and liabilities for the calendar year 2018.
Analysis: Requirements of the Appropriation Ordinance. The appropriation ordinance serves as a limit
on what may be spent during the current fiscal year. The purpose of the appropriation ordinance is to
appropriate such sums of money as the municipality deems necessary to defray all of its necessary expenses
and liabilities. The ordinance is to be set up by objects and purposes for which each line item of the
appropriation is made, and each appropriation must be for a specific dollar amount.
The purpose for the required specificity in the appropriation ordinance is to inform the taxpayers of the
purposes for which the municipal revenues are to be expended since no fund can legally be expended for any
purpose other than that for which it was appropriated. The Supreme Court has indicated that this right of the
taxpayer is a substantial right of which the taxpayer may not be deprived. However, the courts have also
indicated that municipalities are not required to specify every conceivable item on which they may spend
money as long as the purposes indicated are sufficiently specific to advise the taxpayer of the type of
expenditure to be made so that the taxpayer can make further specific inquiries with regard thereto if desired.
Once the appropriation ordinance has been adopted, the Illinois Municipal Code provides that no contract
shall be made or expense incurred unless an appropriation previously has been made concerning that contract
or expense. The Code further provides that any contract made or expense incurred in violation of this provision
is absolutely void (not merely voidable) and that no money of the municipality can be spent on account thereof
(65 ILCS 5/8-1-7). This provision has been adhered to strictly by the courts.
There are exceptions to this previous appropriation rule, and these are briefly outlined below:
1. Special Petition/Referendum - Appropriations may be made by special petition or referendum (See 65
ILCS 5/8-2-9).
2. Before Passage – Authorizes expenditures to be made pending the passage of the Appropriation
MEMORANDUM
Page 1 of 40
Ordinance (See 65 ILCS 5/8-1-7).
3. Supplemental Appropriation - A municipality may adopt without further hearing a supplemental
appropriation ordinance in an amount not to exceed the aggregate of any additional revenue that becomes
available to the municipality or is estimated to be received by the municipality after the adoption of the
appropriation ordinance. Also fund balances available when the annual appropriation ordinance was adopted
but that were not appropriated at that time may also be included within a supplemental appropriation
ordinance. However, the supplemental appropriation ordinance can apply only to the new revenues.
4. Transfer - By a two -thirds vote of all the corporate authorities, a municipality may make transfers of
any amounts appropriated for one object or purpose to another object or purpose. No approval is necessary,
however, for transferring appropriations for different line items within categories of objects and purposes. No
such transfer may be made that would reduce the balance of the appropriation below an amount sufficient to
cover “all obligations incurred or to be incurred against the appropriation” (See 65 ILCS 5/8-2-9).
5. Court Order - As a general exception, a municipality may separately appropriate to pay a judgment
ordered by a court of competent jurisdiction.
6. Emergency - The Illinois Municipal Code provides one additional manner in which a municipality that
has underestimated its needed appropriations may respond to community needs. In the event of an extreme
emergency, the corporate authorities by a two-thirds vote may make additional appropriations for the purpose
of making improvements or restoration as a result of any accident or casualty that took place after the annual
appropriation ordinance was passed or to meet an unforeseen emergency after passage of the appropriation
ordinance. “Emergency” is specifically defined as “a condition requiring immediate action to suppress or
prevent the spread of disease, or to prevent or remove imminent danger to persons or property.” This Section
has limited application and cannot be used to correct errors or mere oversight made in the appropriation
ordinance and process (See 65 ILCS 5/8-1-6).
7. Bond Issue - Expenditures from a bond issue or special assessment can be made because the
authorizing ordinances themselves are considered “appropriations.”
Finally, in order to avoid the problem of accurately forecasting 100 percent, even in general, the various items
on which funds may be expended for the entire fiscal year, the courts have approved the use of an
appropriation for contingencies. Thus, the corporate authorities need not follow the cumbersome route of first
transferring from the contingency fund to another line item before paying out for unforeseen expenses.
However, there is a limitation in that the contingency appropriation cannot exceed ten percent (10%) of the
total budget. While this rule applies specifically to Budget-Officer municipalities, it is recommended that non-
budget officer municipalities (such as the City) not exceed this rule as well.
The 2018 Appropriation Ordinance for the City of Des Plaines is $219 million, whereas the 2018 Budget for
the City of Des Plaines is $167.6 million. The difference of $52.2 million is comprised of the following items:
• $19.9 million related to Interdepartmental transfers of which is included in the budget document as a
separate column and not included in the $167.6 million total above.
• $5.3 million for a Contingency Reserve on the General Fund, Capital Projects Fund, Equipment
Replacement Fund, Information Technology Replacement Fund and the Water/Sewer Fund. The $5.3 million
was arrived at by taking 5% of each of the respective expenditure totals per Fund. As mentioned previously,
10% of the total Budget is allowed in terms of a contingency appropriation, (i.e., a maximum of $16.7 million
for the City of Des Plaines), however, staff believes 5% of the above mentioned funds should be sufficient to
cover any unforeseen flood or storm events, as well as be able to expend any unanticipated Grant revenues
Page 2 of 40
received in the upcoming year.
• $7.9 million for the Des Plaines Public Library, which the City is required to appropriate funds for and
that have not been included within the 2018 Budget total.
• $10.75 million for Police and Fire Pensions ($5.55 million for the Police Pension and $5.2 million for
the Fire Pension). This item is included within the General Fund expenditures of the Appropriation Ordinance
to be in line with the audit. In addition, per the Appropriation Ordinance guidelines, the Police and Fire
Pension expenditures need to be listed separately as indicated on the attached Ordinance therefore creating a
double counting effect.
• $8.3 million of carry-over items included in the 2018 Appropriation partly comprised of $515K for
fire department turnout gear and SCBA equipment, $560K for pumping station improvements and $7.2
million for capital projects.
Recommendation: I recommend the City Council pass and adopt the 2018 Appropriation Ordinance.
Attachment:
Attachment 1: M- 3 -18: 2018 Appropriation Ordinance
Page 3 of 40
1
CITY OF DES PLAINES
ORDINANCE M - 3 - 18
AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY
THE EXPENSES OF THE CITY OF DES PLAINES, COOK
COUNTY, ILLINOIS FOR MUNICIPAL PURPOSES
DESIGNATED AS THE “ANNUAL APPROPRIATION
ORDINANCE” FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES,
COOK COUNTY, ILLINOIS IN THE EXERCISE OF ITS HOME RULE POWER, AS
FOLLOWS:
SECTION 1: That the following sums or so much thereof as hereby may be authorized
by law, be and the same are hereby appropriated to pay all necessary expenses and liabilities of
the City of Des Plaines, Cook County, Illinois, for the fiscal year beginning January 1, 2018 and
ending December 31, 2018. Such appropriations are hereby made for the following objects and
purposes:
Attachment 1 Page 4 of 40
2
Appropriations
Fund 100 - General Fund
Elected Office Department - Department 10
Legislative Division - Division 110
Salaries 110,483
FICA Contribution 9,744
IMRF Contribution 9,226
PPO Insurance Contribution 105,906
Dental Insurance Contribution 4,741
Vision Insurance Contribution 670
Life Insurance Contribution 332
Workers Compensation 215
RHS Plan Payout 3,438
Mayoral Expenses 2,400
Aldermanic Expenses 14,400
Membership Dues 41,850
Conferences 1,250
Travel Expenses 1,000
Property & Liability Insurance 4,660
Professional Services 75,000
Communication Services 7,500
Publication of Notices 100
Printing Services 2,500
R&M Equipment 100
R&M Vehicles 100
Office Supplies 3,000
Gasoline 250
Other Supplies 150
Publications 1,000
Equipment < $5,000 500
Postage & Parcel 100
Miscellaneous Expenses 4,500
Total Divisional Request 405,115
Elected Office Department - Department 10
City Clerk Division - Division 120
Salaries 149,590
FICA Contribution 11,444
IMRF Contribution 17,231
PPO Insurance Contribution 47,352
HMO Insurance Contribution 6,864
Dental Insurance Contribution 3,945
Vision Insurance Contribution 436
Life Insurance Contribution 184
Attachment 1 Page 5 of 40
3
Appropriations
Workers Compensation 254
Membership Dues 1,560
Conferences 3,000
Training 1,535
Travel Expenses 250
Property & Liability Insurance 1,410
Professional Services 11,000
Communication Services 700
Publication of Notices 6,000
Records Preservation 5,000
Printing Services 7,710
R&M Software 5,220
Office Supplies 2,000
Other Supplies 750
Uniforms 400
Publications 500
Equipment < $5,000 500
Postage & Parcel 150
Miscellaneous Expenses 100
Furniture & Fixtures 1,000
Total Divisional Request 286,085
Total Departmental Request 691,200
City Administration Department - Department 20
City Manager Division - Division 210
Salaries 269,080
Temporary Wages 25,250
FICA Contribution 17,832
IMRF Contribution 32,290
PPO Insurance Contribution 26,036
HMO Insurance Contribution 13,997
Dental Insurance Contribution 1,995
Vision Insurance Contribution 225
Life Insurance Contribution 184
Workers Compensation 458
RHS Plan Payout 8,891
Membership Dues 4,400
Conferences 1,500
Training 1,000
Travel Expenses 250
Property & Liability Insurance 3,520
Professional Services 27,500
Communication Services 775
Attachment 1 Page 6 of 40
4
Appropriations
Printing Services 150
Miscellaneous Contractual Services 1,000
Office Supplies 1,500
Other Supplies 500
Uniforms 500
Publications 1,250
Postage & Parcel 150
Miscellaneous Expenses 750
Furniture & Fixtures 1,000
Total Divisional Request 441,983
City Administration Department - Department 20
Legal Division - Division 220
Salaries 76,883
Temporary Wages 30,000
FICA Contribution 8,172
IMRF Contribution 9,226
PPO Insurance Contribution 21,316
Dental Insurance Contribution 1,315
Vision Insurance Contribution 134
Life Insurance Contribution 76
Workers Compensation 131
RHS Plan Payout 3,438
Training 250
Property & Liability Insurance 3,940
Legal Fees 360,000
Legal Fees - Admin Hearings/Prosecutions 58,500
Legal Fees - Labor & Employment 150,000
Recording Fees 8,400
Miscellaneous Contractual Services 1,000
Office Supplies 750
Postage & Parcel 250
Total Divisional Request 733,781
City Administration Department - Department 20
Information Technology Division - Division 230
Salaries 408,016
Temporary Wages 26,000
Overtime - Non Supervisory 16,000
FICA Contribution 33,335
IMRF Contribution 48,963
PPO Insurance Contribution 52,072
HMO Insurance Contribution 13,997
Attachment 1 Page 7 of 40
5
Appropriations
Dental Insurance Contribution 3,776
Vision Insurance Contribution 359
Life Insurance Contribution 336
Workers Compensation 693
RHS Plan Payout 4,700
Membership Dues 115
Training 7,000
Travel Expenses 400
Property & Liability Insurance 7,110
Professional Services 64,700
Communication Services 6,072
Printing Services 30,000
Miscellaneous Contractual Services 2,232
R&M Software 257,747
R&M Equipment 97,382
Office Supplies 1,000
Printer Supplies 17,000
Supplies - Equipment R&M 1,500
Equipment < $5,000 13,650
Postage & Parcel 300
Furniture & Fixtures 20,000
Total Divisional Request 1,134,455
City Administration Department - Department 20
Media Services Division - Division 240
Salaries 206,141
Temporary Wages 95,000
Overtime - Non Supervisory 2,000
FICA Contribution 23,235
IMRF Contribution 24,737
PPO Insurance Contribution 26,036
HMO Insurance Contribution 6,864
Dental Insurance Contribution 1,682
Vision Insurance Contribution 180
Life Insurance Contribution 184
Workers Compensation 351
RHS Plan Payout 2,246
Membership Dues 5,188
Conferences 1,500
Training 1,500
Travel Expenses 180
Property & Liability Insurance 4,390
Professional Services 45,000
Attachment 1 Page 8 of 40
6
Appropriations
Communication Services 1,500
Publication of Notices 200
Public Relations & Communications 10,000
Printing Services 30,700
Miscellaneous Contractual Services 48,415
R&M Equipment 500
Office Supplies 450
Other Supplies 2,000
Uniforms 500
Publications 1,500
Equipment < $5,000 5,000
Postage & Parcel 19,550
Miscellaneous Expenses 10,000
Computer Software 1,000
Furniture & Fixtures 1,000
Total Divisional Request 578,729
City Administration Department - Department 20
Human Resources Division - Division 250
Salaries 270,688
FICA Contribution 20,537
IMRF Contribution 33,387
PPO Insurance Contribution 27,341
Dental Insurance Contribution 1,408
Vision Insurance Contribution 226
Life Insurance Contribution 260
Workers Compensation 461
Membership Dues 2,000
Tuition Reimbursements 15,000
Conferences 1,500
Training 4,000
Travel Expenses 1,500
Pre-Employment Testing 14,000
Post-Employment Testing 1,500
Employee Assistance Program 7,500
Property & Liability Insurance 3,640
Unemployment Claims 10,000
Professional Services 25,000
Communication Services 800
Publication of Notices 5,500
Printing Services 250
Miscellaneous Contractual Services 1,500
Office Supplies 4,500
Attachment 1 Page 9 of 40
7
Appropriations
Other Supplies 1,200
Uniforms 400
Publications 850
Equipment < $5,000 800
Postage & Parcel 50
Meals 25
Miscellaneous Expenses 1,950
Furniture & Fixtures 1,000
Total Divisional Request 458,773
City Administration Department - Department 20
Health & Human Services Division - Division 260
Salaries 103,393
Temporary Wages 5,000
FICA Contribution 8,335
IMRF Contribution 12,407
Workers Compensation 176
Membership Dues 975
Training 2,000
Travel Expenses 50
Property & Liability Insurance 2,700
Communication Services 554
Printing Services 3,345
Miscellaneous Contractual Services 1,000
Subsidy - Community Outreach 22,500
Subsidy - Youth Commission 15,000
Subsidy - Senior Center 127,500
Subsidy - Social Service Agency 150,000
Subsidy - Senior Citizen Cab Service 40,000
Office Supplies 1,000
Other Supplies 500
Uniforms 300
Publications 225
Equipment < $5,000 250
Postage & Parcel 25
Total Divisional Request 497,235
Total Departmental Request 3,844,956
Finance Department - Department 30
Salaries 794,709
Temporary Wages 30,000
Overtime - Non Supervisory 10,500
FICA Contribution 60,470
Attachment 1 Page 10 of 40
8
Appropriations
IMRF Contribution 96,271
PPO Insurance Contribution 75,055
HMO Insurance Contribution 54,383
Dental Insurance Contribution 7,013
Vision Insurance Contribution 886
Life Insurance Contribution 895
Workers Compensation 1,353
RHS Plan Payout 2,937
Membership Dues 2,984
Conferences 3,000
Training 2,930
Travel Expenses 150
Property & Liability Insurance 7,030
Professional Services 71,375
Communication Services 2,750
Administrative Services 35,000
Printing Services 11,450
Office Supplies 5,000
Other Supplies 8,100
Uniforms 2,000
Publications 300
Equipment < $5,000 250
Postage & Parcel 23,500
Miscellaneous Expenses 250
Furniture & Fixtures 2,500
Total Departmental Request 1,313,041
Community Development Department - Department 40
Building & Code Enforcement Division - Division 410
Salaries 1,002,440
Temporary Wages 70,000
Overtime - Non Supervisory 7,500
Acting Out of Class & Night Premium 1,000
FICA Contribution 82,731
IMRF Contribution 121,521
PPO Insurance Contribution 177,642
HMO Insurance Contribution 20,260
Dental Insurance Contribution 10,409
Vision Insurance Contribution 1,124
Life Insurance Contribution 976
Workers Compensation 33,651
Uniform Allowance 600
RHS Plan Payout 14,713
Attachment 1 Page 11 of 40
9
Appropriations
Membership Dues 1,310
Conferences 1,000
Training 8,660
Travel Expenses 100
Property & Liability Insurance 28,350
Professional Services 70,000
Legal Fees 40,000
Communication Services 9,500
Records Preservation 20,000
Printing Services 3,500
Miscellaneous Contractual Services 35,000
R&M Vehicles 250
Office Supplies 4,500
Other Supplies 800
Uniforms 2,000
Publications 2,000
Equipment < $5,000 2,000
Postage & Parcel 250
Miscellaneous Expenses 100
Furniture & Fixtures 1,000
Total Divisional Request 1,774,887
Community Development Department - Department 40
Planning & Zoning Division - Division 420
Salaries 302,230
Temporary Wages 18,000
Overtime - Non Supervisory 7,500
FICA Contribution 24,373
IMRF Contribution 36,268
PPO Insurance Contribution 27,212
HMO Insurance Contribution 13,997
Dental Insurance Contribution 2,279
Vision Insurance Contribution 278
Life Insurance Contribution 212
Workers Compensation 591
Membership Dues 2,700
Conferences 1,950
Training 2,000
Travel Expenses 100
Property & Liability Insurance 5,010
Professional Services 10,000
Communication Services 900
Publication of Notices 6,000
Attachment 1 Page 12 of 40
10
Appropriations
Printing Services 800
Miscellaneous Contractual Services 4,000
Office Supplies 1,500
Uniforms 500
Publications 500
Equipment < $5,000 250
Postage & Parcel 300
Miscellaneous Expenses 100
Furniture & Fixtures 1,000
Total Divisional Request 470,550
Community Development Department - Department 40
Economic Development Division - Division 430
Salaries 94,651
FICA Contribution 7,240
IMRF Contribution 11,358
Dental Insurance Contribution 1,548
Vision Insurance Contribution 134
Life Insurance Contribution 108
Workers Compensation 161
Membership Dues 1,300
Conferences 2,495
Training 1,040
Travel Expenses 200
Property & Liability Insurance 1,640
Professional Services 245,000
Printing Services 32,000
Incentive - Business Assistance 100,000
Office Supplies 500
Other Supplies 10,000
Publications 870
Equipment < $5,000 500
Postage & Parcel 500
Miscellaneous Expenses 800
Total Divisional Request 512,045
Total Departmental Request 2,757,482
Public Works & Engineering Department - Department 50
Administration Division - Division 100
Salaries 242,168
Overtime - Non Supervisory 1,000
FICA Contribution 17,046
Attachment 1 Page 13 of 40
11
Appropriations
IMRF Contribution 29,216
PPO Insurance Contribution 46,535
HMO Insurance Contribution 5,065
Dental Insurance Contribution 2,537
Vision Insurance Contribution 271
Life Insurance Contribution 222
Workers Compensation 594
Excess Sick Hour Payout 1,295
RHS Plan Payout 7,451
Membership Dues 2,630
Conferences 1,500
Training 500
Travel Expenses 100
Property & Liability Insurance 31,210
Communication Services 1,600
Administrative Services 6,000
Waste Hauling & Debris Removal 3,225,000
Printing Services 1,000
Miscellaneous Contractual Services 3,000
R&M Software 7,200
R&M Equipment 1,400
Office Supplies 1,000
Other Supplies 850
Uniforms 350
Publications 100
Postage & Parcel 11,000
Miscellaneous Expenses 200
Total Divisional Request 3,648,040
Public Works & Engineering Department - Department 50
Engineering Division - Division 510
Salaries 568,297
Overtime - Non Supervisory 25,000
FICA Contribution 43,865
IMRF Contribution 68,505
PPO Insurance Contribution 33,477
HMO Insurance Contribution 50,884
Dental Insurance Contribution 4,935
Vision Insurance Contribution 518
Life Insurance Contribution 434
Workers Compensation 3,039
Uniform Allowance 400
Excess Sick Hour Payout 2,589
Attachment 1 Page 14 of 40
12
Appropriations
RHS Plan Payout 9,606
Membership Dues 1,200
Conferences 1,500
Training 1,200
Travel Expenses 200
Property & Liability Insurance 16,340
Professional Services 2,500
Communication Services 5,000
Printing Services 100
R&M Equipment 2,300
Office Supplies 2,500
Other Supplies 1,250
Uniforms 1,000
Publications 250
Postage & Parcel 150
Furniture & Fixtures 500
Total Divisional Request 847,539
Public Works & Engineering Department - Department 50
Geographic Information Systems Division - Division 520
Training 1,000
Miscellaneous Contractual Services 252,900
R&M Software 9,000
Office Supplies 500
Other Supplies 250
Total Divisional Request 263,650
Public Works & Engineering Department - Department 50
Street Maintenance Division - Division 530
Salaries 1,305,156
Temporary Wages 84,500
Overtime - Non Supervisory 180,000
Acting Out of Class & Night Premium 3,000
FICA Contribution 120,853
IMRF Contribution 156,623
PPO Insurance Contribution 131,790
HMO Insurance Contribution 125,759
Dental Insurance Contribution 14,796
Vision Insurance Contribution 1,376
Life Insurance Contribution 1,378
Workers Compensation 141,523
Uniform Allowance 8,400
RHS Plan Payout 6,903
Attachment 1 Page 15 of 40
13
Appropriations
Membership Dues 1,513
Training 3,550
Travel Expenses 75
Property & Liability Insurance 100,840
Professional Services 250
Communication Services 5,600
Waste Hauling & Debris Removal 45,000
Utility Locate Services 4,700
Printing Services 500
Licensing/Titles 200
Rentals - Equipment 8,500
Tree Maintenance 400,000
Tree Plantings 240,000
Tow/Storage/Abandoned Fees 250
Miscellaneous Contractual Services 220,900
R&M Equipment 3,500
R&M Street Lights 30,000
Office Supplies 600
Supplies - Safety 3,500
Supplies - Tools & Hardware 3,000
Supplies - Equipment R&M 1,500
Supplies - Streetscape 14,000
Supplies - Street R&M 125,000
Street Light Supplies 5,000
Street Sign Supplies 20,000
Traffic Equipment & Material 8,200
Graffiti Removal Supplies 1,500
Other Supplies 2,500
Ice Control 11,000
Other Supplies 875
Uniforms 3,500
Publications 100
Equipment < $5,000 8,500
Postage & Parcel 50
Miscellaneous Expenses 300
Total Divisional Request 3,556,560
Public Works & Engineering Department - Department 50
Facilities & Grounds Maintenance Division - Division 535
Salaries 461,808
Temporary Wages 10,000
Overtime - Non Supervisory 20,000
Acting Out of Class & Night Premium 10,000
Attachment 1 Page 16 of 40
14
Appropriations
FICA Contribution 38,718
IMRF Contribution 56,246
PPO Insurance Contribution 84,074
HMO Insurance Contribution 27,124
Dental Insurance Contribution 5,710
Vision Insurance Contribution 633
Life Insurance Contribution 564
Workers Compensation 50,115
Uniform Allowance 2,950
Membership Dues 155
Training 2,000
Travel Expenses 75
Property & Liability Insurance 35,550
Professional Services 10,000
Communication Services 2,700
Printing Services 250
Licensing/Titles 200
Rentals - Equipment 250
Custodial Services 95,940
Miscellaneous Contractual Services 709,283
R&M Equipment 1,500
City Hall 387,000
Public Works 149,000
Police 173,500
Fire Station #61 60,000
Fire Station #62 17,000
Fire Station #63 14,000
Library 7,500
EMA 2,000
Civic Center Parking Deck 10,000
Historical Society 37,500
Other 65,000
Office Supplies 600
Supplies - Safety 1,500
Supplies - Custodial 24,000
Supplies - Tools & Hardware 2,600
Supplies - Equipment R&M 500
Supplies - Building R&M 150,000
City Hall 31,000
Public Works 35,000
Police 2,200
Fire Station #61 2,200
Fire Station #62 2,200
Attachment 1 Page 17 of 40
15
Appropriations
Fire Station #63 43,700
Library 700
EMA 500
Civic Center Parking Deck 500
Library Parking Deck 500
Metropolitan Square Parking 500
Historical Society 1,000
Other 1,000
Electricity 125,000
Other Supplies 1,125
Uniforms 575
Publications 100
Equipment < $5,000 8,000
Postage & Parcel 50
Miscellaneous Expenses 300
Improvements 40,000
Total Divisional Request 3,023,695
Public Works & Engineering Department - Department 50
Vehicle Maintenance Division - Division 540
Salaries 492,115
Overtime - Non Supervisory 17,500
Acting Out of Class & Night Premium 6,000
FICA Contribution 39,378
IMRF Contribution 59,055
PPO Insurance Contribution 70,077
HMO Insurance Contribution 50,650
Dental Insurance Contribution 7,583
Vision Insurance Contribution 694
Life Insurance Contribution 466
Workers Compensation 26,268
Uniform Allowance 320
RHS Plan Payout 4,978
Membership Dues 190
Training 9,250
Travel Expenses 100
Property & Liability Insurance 18,770
Communication Services 1,950
Waste Hauling & Debris Removal 2,000
Licensing/Titles 4,150
Rentals - Uniforms 6,500
Tow/Storage/Abandoned Fees 1,000
Miscellaneous Contractual Services 7,700
Attachment 1 Page 18 of 40
16
Appropriations
R&M Software 2,995
R&M Equipment 15,000
R&M Vehicles 65,000
Office Supplies 200
Supplies - Safety 750
Supplies - Tools & Hardware 4,900
Supplies - Equipment R&M 20,000
Supplies - Vehicle R&M 250,000
Natural Gas 700
Gasoline 275,000
Diesel 120,000
Other Supplies 500
Uniforms 650
Equipment < $5,000 33,600
Total Divisional Request 1,615,989
Total Departmental Request 12,955,473
Police Department - Department 60
Administration Division - Division 100
Salaries 400,971
Overtime - Non Supervisory 1,000
FICA Contribution 20,679
IMRF Contribution 52,771
PPO Insurance Contribution 77,052
Dental Insurance Contribution 4,532
Vision Insurance Contribution 407
Life Insurance Contribution 368
Workers Compensation 9,407
Uniform Allowance 1,575
RHS Plan Payout 6,427
Membership Dues 1,425
Conferences 1,500
Training 1,000
Travel Expenses 100
Property & Liability Insurance 12,580
Communication Services 2,500
Office Supplies 800
Other Supplies 500
Postage & Parcel 150
Total Divisional Request 595,744
Police Department - Department 60
Uniformed Patrol Division - Division 610
Attachment 1 Page 19 of 40
17
Appropriations
Salaries 7,270,188
Overtime - Supervisory 58,000
Overtime - Non Supervisory 325,000
Secondary Employment 25,000
Court Pay 115,000
Acting Out of Class & Night Premium 50,000
FICA Contribution 126,169
Police Pension Contribution 3,996,000
PPO Insurance Contribution 1,078,995
HMO Insurance Contribution 220,437
Dental Insurance Contribution 73,354
Vision Insurance Contribution 7,319
Life Insurance Contribution 5,932
Workers Compensation 196,297
Uniform Allowance 45,350
RHS Plan Payout 118,423
Membership Dues 255
Conferences 1,000
Training 39,700
Travel Expenses 500
Property & Liability Insurance 157,220
Communication Services 59,100
Printing Services 200
Miscellaneous Contractual Services 3,600
R&M Software 2,000
Office Supplies 3,000
Other Supplies 9,120
Uniforms 16,000
Equipment < $5,000 1,400
Postage & Parcel 200
Transfer to Emergency Telephone System Fund 1,515,480
Total Divisional Request 15,520,239
Police Department - Department 60
Criminal Investigation Division - Division 620
Salaries 2,128,539
Overtime - Supervisory 40,000
Overtime - Non Supervisory 167,000
Secondary Employment 3,300
Court Pay 40,000
Acting Out of Class & Night Premium 1,000
FICA Contribution 42,995
IMRF Contribution 10,721
Attachment 1 Page 20 of 40
18
Appropriations
Police Pension Contribution 1,165,500
PPO Insurance Contribution 335,779
HMO Insurance Contribution 59,856
Dental Insurance Contribution 22,630
Vision Insurance Contribution 2,242
Life Insurance Contribution 1,616
Workers Compensation 55,208
Uniform Allowance 14,050
RHS Plan Payout 66,140
Membership Dues 4,245
Training 8,625
Travel Expenses 150
Property & Liability Insurance 65,170
Communication Services 16,500
Rentals - Other 1,000
Miscellaneous Contractual Services 14,075
R&M Equipment 250
Office Supplies 2,000
Other Supplies 500
Uniforms 200
Publications 80
Equipment < $5,000 500
Postage & Parcel 250
Total Divisional Request 4,270,121
Police Department - Department 60
Support Services Division - Division 630
Salaries 1,878,145
Temporary Wages 210,000
Overtime - Non Supervisory 70,000
Secondary Employment 40,000
Acting Out of Class & Night Premium 8,500
FICA Contribution 117,189
IMRF Contribution 129,937
Police Pension Contribution 388,500
PPO Insurance Contribution 271,170
HMO Insurance Contribution 115,297
Dental Insurance Contribution 23,493
Vision Insurance Contribution 2,157
Life Insurance Contribution 1,920
Workers Compensation 39,741
Uniform Allowance 11,225
RHS Plan Payout 48,660
Attachment 1 Page 21 of 40
19
Appropriations
Membership Dues 9,450
Conferences 1,000
Training 27,090
Travel Expenses 150
Property & Liability Insurance 49,430
Professional Services 28,125
Communication Services 9,200
Printing Services 11,500
Animal Control 43,000
Tow/Storage/Abandoned Fees 2,500
Miscellaneous Contractual Services 34,350
R&M Software 13,665
R&M Equipment 15,370
R&M Vehicles 3,500
R&M Police Range 11,500
Office Supplies 11,000
Supplies - Community Relations 18,000
Supplies - Police Range 63,630
Street Sign Supplies 200
Other Supplies 45,550
Uniforms 4,900
Publications 3,180
Equipment < $5,000 6,000
Postage & Parcel 500
Meals 1,200
Miscellaneous Expenses 1,100
Computer Software 8,150
Total Divisional Request 3,779,174
Total Departmental Request 24,165,278
Emergency Management Agency Department - Department 65
Salaries 69,025
Temporary Wages 27,000
FICA Contribution 7,342
IMRF Contribution 8,283
Life Insurance Contribution 108
Workers Compensation 117
Membership Dues 300
Training 3,500
Travel Expenses 100
Property & Liability Insurance 27,110
Communication Services 11,800
Printing Services 3,000
Attachment 1 Page 22 of 40
20
Appropriations
Miscellaneous Contractual Services 5,000
R&M Equipment 12,000
Office Supplies 1,687
Supplies - Equipment R&M 225
Other Supplies 7,018
Uniforms 10,300
Equipment < $5,000 7,500
Postage & Parcel 100
Miscellaneous Expenses 2,250
Total Departmental Request 203,765
Fire Department - Department 70
Administration Division - Division 100
Salaries 741,306
FICA Contribution 29,496
IMRF Contribution 37,207
Fire Pension Contribution 260,000
PPO Insurance Contribution 149,860
Dental Insurance Contribution 6,292
Vision Insurance Contribution 718
Life Insurance Contribution 628
Workers Compensation 56,535
RHS Plan Payout 22,089
Membership Dues 11,178
Conferences 3,000
Training 5,000
Travel Expenses 200
Property & Liability Insurance 16,740
Professional Services 700
Communication Services 3,300
Miscellaneous Contractual Services 720
R&M Vehicles 125
Office Supplies 1,300
Other Supplies 250
Uniforms 2,050
Publications 200
Equipment < $5,000 4,300
Postage & Parcel 50
Miscellaneous Expenses 800
Total Divisional Request 1,354,044
Fire Department - Department 70
Emergency Services Division - Division 710
Attachment 1 Page 23 of 40
21
Appropriations
Salaries 9,172,479
Overtime - Supervisory 108,000
Overtime - Non Supervisory 415,000
Acting Out of Class & Night Premium 27,800
FICA Contribution 142,708
Fire Pension Contribution 4,784,000
PPO Insurance Contribution 1,671,574
HMO Insurance Contribution 201,988
Dental Insurance Contribution 99,658
Vision Insurance Contribution 10,040
Life Insurance Contribution 6,952
Workers Compensation 958,532
RHS Plan Payout 142,714
Membership Dues 18,155
Training 50,000
In-Service Training 22,248
Travel Expenses 175
Post-Employment Testing 29,072
Property & Liability Insurance 149,580
Professional Services 6,800
Communication Services 16,600
Printing Services 1,500
Licensing/Titles 828
Rentals - Uniforms 1,200
Miscellaneous Contractual Services 700
R&M Software 8,855
R&M Equipment 36,800
R&M Vehicles 100
Office Supplies 2,200
Supplies - Custodial 18,000
Supplies - Equipment R&M 13,000
Supplies - Vehicle R&M 600
Supplies - Building R&M 5,200
Other Supplies 36,650
Uniforms 56,850
Publications 100
Equipment < $5,000 137,643
Postage & Parcel 1,000
Miscellaneous Expenses 275
Furniture & Fixtures 2,000
Transfer to Emergency Telephone System Fund 642,204
Total Divisional Request 18,999,780
Attachment 1 Page 24 of 40
22
Appropriations
Fire Department - Department 70
Fire Prevention Division - Division 720
Salaries 360,317
Overtime - Non Supervisory 18,300
Acting Out of Class & Night Premium 4,200
FICA Contribution 12,412
IMRF Contribution 2,377
Fire Pension Contribution 156,000
PPO Insurance Contribution 39,492
Dental Insurance Contribution 1,945
Vision Insurance Contribution 225
Life Insurance Contribution 177
Workers Compensation 31,204
Uniform Allowance 750
RHS Plan Payout 8,765
Membership Dues 750
Training 8,980
Property & Liability Insurance 12,940
Communication Services 1,950
Printing Services 800
Licensing/Titles 700
Rentals - Equipment 250
R&M Vehicles 50
Office Supplies 775
Other Supplies 6,150
Uniforms 1,570
Publications 2,780
Equipment < $5,000 1,000
Miscellaneous Expenses 750
Total Divisional Request 675,609
Total Departmental Request 21,029,433
Fire & Police Commission Department - Department 75
Membership Dues 400
Training 1,400
Travel Expenses 100
Pre-Employment Testing 38,040
Post-Employment Testing 23,000
Professional Services 4,000
Publication of Notices 2,000
Miscellaneous Contractual Services 2,500
Office Supplies 250
Publications 500
Attachment 1 Page 25 of 40
23
Appropriations
Equipment < $5,000 600
Postage & Parcel 100
Miscellaneous Expenses 750
Total Departmental Request 73,640
Overhead Department - Department 90
Membership Dues 50
Communication Services 119,764
Administrative Services 40,000
AMB Fee Processing Services 95,000
Bank & CC Fees 45,100
Leases 4,200
Miscellaneous Contractual Services 6,000
R&M Equipment 1,000
Subsidy - Historical Museum 50,000
Subsidy - City Sponsored Events 50,000
Incentive - Warehouse Direct 60,000
Incentive - Mariano's 40,000
Office Supplies 2,500
Supplies - Equipment R&M 1,600
Equipment < $5,000 1,000
Postage & Parcel 48,000
Miscellaneous Expenses 25,000
Transfer to Equipment Replacement Fund 1,500,000
Transfer to IT Replacement Fund 250,000
Total Departmental Request 2,339,214
Total General Fund 69,373,482
5% Contingency 3,461,400
Total General Fund Request 72,834,882
Fund 201 - TIF #1 Downtown Fund
Property & Liability Insurance 35,240
Professional Services 551,822
Legal Fees 30,000
Printing Services 500
Custodial Services 21,500
City Maintenance 150,000
Miscellaneous Contractual Services 144,050
R&M Buildings & Structures 725,000
R&M Street Lights 25,000
Subsidy - Winter Decoration 50,000
Subsidy - Economic Development 112,000
Attachment 1 Page 26 of 40
24
Appropriations
Incentive - Business Assistance 250,000
Supplies - Building R&M 1,500
Supplies - Streetscape 33,500
Wholesale Water - Chicago 150
Natural Gas 1,500
Electricity 16,000
Other Supplies 30,000
Furniture & Fixtures 5,000
Improvements 5,319,044
Principal 1,163,553
Interest Charges 94,494
Bank/Trust/Agency Fees 790
Total TIF #1 Downtown Fund Request 8,760,643
Fund 203 - TIF #3 Wille Road Fund
Property & Liability Insurance 80
Professional Services 400
Miscellaneous Contractual Services 10,000
Subsidy - Economic Development 6,000
Principal 1,835,000
Interest Charges 248,549
Bank/Trust/Agency Fees 1,628
Total TIF #3 Wille Road Fund Request 2,101,657
Fund 205 - TIF #5 Perry/Lee Fund
Professional Services 400
Improvements 75,000
Principal 105,000
Interest Charges 10,112
Bank/Trust/Agency Fees 125
Total TIF #5 Perry/Lee Fund Request 190,637
Fund 206 - TIF #6 Mannheim/Higgins Fund
Property & Liability Insurance 60
Professional Services 3,000
Legal Fees 5,000
Subsidy - Economic Development 3,000
Postage & Parcel 52
Principal 1,190,000
Interest Charges 102,148
Bank/Trust/Agency Fees 1,135
Total TIF #6 Mannheim/Higgins Fund Request 1,304,395
Attachment 1 Page 27 of 40
25
Appropriations
Fund 207 - TIF #7 Mannheim/Higgins South Fund
Property & Liability Insurance 390
Professional Services 84,398
Legal Fees 25,000
Subsidy - Economic Development 48,000
Improvements 1,083,214
Total TIF #7 Mannheim/Higgins South Fund Request 1,241,002
Fund 230 - Motor Fuel Tax Fund
Professional Services 59,280
Sidewalk Improvements 622,823
R&M Traffic Signals 55,561
Electricity 232,000
Ice Control 350,000
Improvements 795,378
Total Motor Fuel Tax Fund Request 2,115,042
Fund 240 - CDBG Fund
Salaries 44,123
FICA Contribution 3,376
IMRF Contribution 5,296
Dental Insurance Contribution 969
Vision Insurance Contribution 84
Life Insurance Contribution 47
Publication of Notices 1,260
Printing Services 360
Subsidy - Emergency Shelter for Homeless Youth 3,000
Subsidy - Shared Housing 8,000
Subsidy - Senior Housing and Supportive Services 10,000
Subsidy - Residential Rehab 172,463
Subsidy - Housing Counsel 14,200
Subsidy - Transitional Housing 6,000
Improvements 106,651
Total CDBG Fund Request 375,829
Fund 250 - Grant Projects Fund
Salaries 31,845
Overtime - Non Supervisory 41,600
Miscellaneous Contractual Services 200
Meals 250
Professional Services 549,466
Legal Fees 93,380
Attachment 1 Page 28 of 40
26
Appropriations
Licensing/Titles 32,545
Miscellaneous Contractual Services 150,903
Land 7,214,000
Improvements 18,510,034
Total Grant Projects Fund Request 26,624,224
Fund 270 - Gaming Tax Fund
Cont Obligation - State Payments 10,000,000
Cont Obligation - Municipalities 5,400,000
Transfer to Capital Projects Fund 7,900,000
Transfer to Water/Sewer Fund 2,000,000
Transfer to Other Funds 500,000
Total Gaming Tax Fund Request 25,800,000
Fund 280 - Emergency Telephone System Fund
Legal Fees 10,000
Communication Services 160,000
Dispatch Services 2,641,154
R&M Software 54,000
R&M Equipment 16,200
Equipment < $5,000 12,000
Computer Hardware 5,000
Total Emergency Telephone System Fund Request 2,898,354
Fund 300 - Debt Service Fund
Principal -
Interest Charges -
Bank/Trust/Agency Fees -
Total Debt Service Fund Request -
Fund 400 - Capital Projects Fund
Salaries 298,974
Temporary Wages 13,650
Overtime - Non Supervisory 10,000
FICA Contribution 23,586
IMRF Contribution 35,876
PPO Insurance Contribution 39,321
HMO Insurance Contribution 13,997
Dental Insurance Contribution 2,728
Vision Insurance Contribution 316
Life Insurance Contribution 260
Workers Compensation 1,698
Uniform Allowance 200
Attachment 1 Page 29 of 40
27
Appropriations
RHS Plan Payout 7,826
Conferences 2,000
Training 2,000
Travel Expenses 100
Property & Liability Insurance 60,410
Professional Services 1,471,841
Legal Fees 1,000
Communication Services 2,600
Administrative Services 2,000
Records Preservation 15,000
Printing Services 400
Leases 1,500
Sidewalk Improvements 563,845
Street Pavement Markings 50,000
Miscellaneous Contractual Services 220,000
R&M Software 8,000
R&M Equipment 1,100
R&M Buildings & Structures 20,000
Street Sign Supplies 625
Supplies - Capital Maintenance 70,000
Postage & Parcel 3,000
Improvements 10,895,402
Transfer to General Fund 25,000
Transfer to Grant Projects Fund 1,138,621
Transfer to Water/Sewer Fund 4,250,000
Principal 935,000
Interest Charges 22,200
Bank/Trust/Agency Fees 628
5% Contingency 888,916
Total Capital Projects Fund Request 21,099,620
Fund 410 - Equipment Replacement Fund
Principal 12,500
Equipment < $5,000 26,913
Equipment 664,011
Vehicles 1,157,100
5% Contingency 67,255
Total Equipment Replacement Fund Request 1,927,779
Fund 420 - IT Replacement Fund
Leases 49,644
Computer Software 36,900
Computer Hardware 288,100
Attachment 1 Page 30 of 40
28
Appropriations
5% Contingency 18,732
Total IT Replacement Fund Request 393,376
Fund 430 - Facilities Replacement Fund
Improvements -
Total Facilities Replacement Fund Request -
Fund 500 - Water/Sewer Fund
Engineering Division - Division 510
Salaries 85,769
Overtime - Non Supervisory 7,000
FICA Contribution 7,090
IMRF Contribution 10,292
PPO Insurance Contribution 9,207
Dental Insurance Contribution 340
Vision Insurance Contribution 46
Life Insurance Contribution 76
Workers Compensation 460
Membership Dues 570
Training 2,000
Travel Expenses 100
Property & Liability Insurance 3,350
Professional Services 1,500
Communication Services 1,100
Printing Services 100
Office Supplies 250
Other Supplies 500
Publications 500
Postage & Parcel 50
Total Divisional Request 130,300
Fund 500 - Water/Sewer Fund
Water Systems Division - Division 550
Salaries 1,749,129
Temporary Wages 36,750
Overtime - Non Supervisory 143,000
Acting Out of Class & Night Premium 35,000
FICA Contribution 149,926
IMRF Contribution 210,740
PPO Insurance Contribution 239,945
HMO Insurance Contribution 157,347
Dental Insurance Contribution 23,089
Vision Insurance Contribution 2,293
Attachment 1 Page 31 of 40
29
Appropriations
Life Insurance Contribution 1,698
Workers Compensation 77,247
Uniform Allowance 9,580
Excess Sick Hour Payout 1,295
RHS Plan Payout 18,150
Membership Dues 800
Conferences 1,000
Training 3,725
Travel Expenses 50
Property & Liability Insurance 92,280
Communication Services 18,060
Administrative Services 86,000
Waste Hauling & Debris Removal 65,000
Utility Locate Services 4,700
Printing Services 2,200
Licensing/Titles 200
Rentals - Equipment 750
Leases 800
Water Sample Testing 16,000
Miscellaneous Contractual Services 143,500
R&M Software 6,000
R&M Equipment 13,900
R&M Vehicles 7,300
Public Works 15,000
R&M Water Distribution System 30,000
Office Supplies 500
Supplies - Safety 4,500
Supplies - Tools & Hardware 5,500
Supplies - Equipment R&M 6,500
Supplies - Vehicle R&M 20,000
Supplies - Building R&M 1,500
Supplies - Streetscape 4,000
Other Supplies 1,000
Water Meters 550,000
Other 165,000
Wholesale Water - Chicago 2,300,000
Wholesale Water - NWWC 3,750,000
Natural Gas 9,000
Gasoline 45,000
Diesel 12,000
Electricity 180,000
Water Treatment Chemicals 9,300
Other Supplies 250
Attachment 1 Page 32 of 40
30
Appropriations
Uniforms 1,100
Equipment < $5,000 10,600
Postage & Parcel 1,300
Miscellaneous Expenses 200
Equipment 60,000
Total Divisional Request 10,499,704
Fund 500 - Water/Sewer Fund
Sewer Systems Division - Division 560
Salaries 808,718
Temporary Wages 10,500
Overtime - Non Supervisory 52,000
Acting Out of Class & Night Premium 2,000
FICA Contribution 67,110
IMRF Contribution 97,048
PPO Insurance Contribution 109,152
HMO Insurance Contribution 91,170
Dental Insurance Contribution 11,644
Vision Insurance Contribution 1,190
Life Insurance Contribution 846
Workers Compensation 91,052
Uniform Allowance 4,080
RHS Plan Payout 9,093
Membership Dues 245
Conferences 1,000
Training 1,500
Travel Expenses 50
Property & Liability Insurance 37,200
Communication Services 9,000
Waste Hauling & Debris Removal 10,000
Utility Locate Services 4,700
Printing Services 1,000
Licensing/Titles 200
Rentals - Equipment 250
Miscellaneous Contractual Services 12,000
R&M Software 1,800
R&M Equipment 2,000
R&M Vehicles 4,000
R&M Sewer System 67,800
Subsidy - Sewer Lateral Program 60,000
Subsidy - Flood Assistance 100,000
Office Supplies 300
Supplies - Safety 2,000
Attachment 1 Page 33 of 40
31
Appropriations
Supplies - Tools & Hardware 2,000
Supplies - Equipment R&M 6,000
Supplies - Vehicle R&M 14,000
Supplies - Streetscape 800
Supplies - Sewer System Maintenance 50,000
Gasoline 24,000
Diesel 10,000
Electricity 30,000
Other Supplies 300
Uniforms 2,100
Publications 100
Equipment < $5,000 6,500
Postage & Parcel 750
Miscellaneous Expenses 350
Total Divisional Request 1,817,548
Fund 500 - Water/Sewer Fund
Equipment Replacement Division - Division 570
Equipment 9,000
Vehicles 145,000
Total Divisional Request 154,000
Fund 500 - Water/Sewer Fund
CIP Water/Sewer - Division 580
Professional Services 195,000
Improvements 6,636,966
Total Divisional Request 6,831,966
Fund 500 - Water/Sewer Fund
Finance Department - Department 30
Salaries 255,997
Temporary Wages 7,900
Overtime - Non Supervisory 2,700
FICA Contribution 20,390
IMRF Contribution 30,719
PPO Insurance Contribution 69,288
HMO Insurance Contribution 6,998
Dental Insurance Contribution 4,100
Vision Insurance Contribution 427
Life Insurance Contribution 221
Workers Compensation 436
Training 500
Property & Liability Insurance 2,710
Attachment 1 Page 34 of 40
32
Appropriations
Professional Services 10,640
Communication Services 780
Administrative Services 14,500
Printing Services 1,500
Bank & CC Fees 31,100
Office Supplies 1,000
Equipment < $5,000 500
Postage & Parcel 35,600
Total Departmental Request 498,006
Total Water Fund 19,931,524
5% Contingency 958,593
Total Water Fund Request 20,890,117
Fund 510 - City Owned Parking Fund
Property & Liability Insurance 990
Communication Services 7,200
Bank & CC Fees 5,100
R&M Equipment 1,500
R&M Parking Lots 31,000
Supplies - Tools & Hardware 100
Supplies - Equipment R&M 500
Supplies - Parking Lots 6,000
Electricity 130,000
Total City Owned Parking Fund Request 182,390
Fund 520 - Metra Leased Parking Fund
Property & Liability Insurance 410
Communication Services 1,440
Bank & CC Fees 18,700
Miscellaneous Contractual Services 3,360
R&M Equipment 1,000
R&M Parking Lots 3,500
Supplies - Parking Lots 2,000
Electricity 12,000
Improvements 18,000
Transfer to General Fund 15,758
Transfer to Water/Sewer Fund 20,758
Total Metra Leased Parking Fund Request 96,926
Fund 600 - Risk Management Fund
Salaries 20,162
Attachment 1 Page 35 of 40
33
Appropriations
FICA Contribution 1,542
IMRF Contribution 2,419
Workers Compensation 34
Membership Dues 1,067
Travel Expenses 500
Pre-Employment Testing 1,500
Post-Employment Testing 12,000
MICA Premium 3,039,416
MICA Deductible 50,000
Excess Insurance 175,000
Workers' Comp Expense 25,000
Claims Administration Fee 2,500
Self Insured P&L Expense 75,000
Professional Services 2,500
Legal Fees 50,000
Miscellaneous Contractual Services 2,000
Miscellaneous Expenses 25,000
Total Risk Management Fund Request 3,485,640
Fund 610 - Health Benefits Fund
PPO Insurance Premiums 5,607,176
PPO Insurance Premiums - Retiree 1,060,097
HMO Insurance Premiums 1,344,919
HMO Insurance Premiums - Retiree 170,803
Dental Insurance Premiums 392,500
Dental Insurance Premiums - Retiree 99,825
Vision Insurance Premiums 42,731
Life Insurance Premiums 155,660
Professional Services 20,000
Miscellaneous Contractual Services 30,000
Total Health Benefits Fund Request 8,923,711
Fund 900 - Library Fund
Salaries 3,085,900
Unemployment Compensation 10,000
FICA Contribution 232,205
IMRF Contribution 307,709
Life Insurance Contribution 1,840
PPO Insurance Contribution 247,483
HMO Insurance Contribution 213,375
Dental Insurance Contribution 18,843
Workers Compensation 13,000
Legal Fees 4,000
Attachment 1 Page 36 of 40
34
Appropriations
Professional Services 428,864
Communication Services 23,200
Integrated Library System 95,500
Conferences 5,000
Membership Dues 7,000
Publication of Notices 200
Departmental P&L Insurance 35,000
R&M Equipment 99,200
R&M Buildings/Structures-Library 143,500
R&M Vehicles 1,000
Equipment Rental 20,125
Custodial Services 58,044
Refuse Contract 5,600
Pre-Employment Testing 3,000
Bank/CC Fees 500
Mileage 700
Special Event Programming 62,270
Misc. Contractual Services 107,095
Office Supplies 64,500
Meals 2,000
Supplies: Departments 7,000
Janitorial 23,500
Postage & Parcel 8,000
Water Bill 9,000
Ebooks/Books 377,500
Eaudio/Audio 80,500
Esubscriptions/Subscriptions 78,230
Visual Materials 154,500
Databases 190,000
Natural Gas 20,000
Gasoline 650
Computer Hardware 6,000
Computer Software 46,590
Furniture & Fixtures 8,600
Per Capita Grant Expenditure 45,000
Grant Expenditures 2,000
Transfer to Capital Project Fund 1,300,000
Contingency Reserve 60,000
Total Library Fund Budget 7,713,723
Fund 905 - Library Capital Projects Fund
Improvements 40,000
Equipment 19,975
Attachment 1 Page 37 of 40
35
Appropriations
Computer Hardware 44,700
Computer Software 9,000
Furniture & Fixtures 30,000
Total Library Capital Projects Fund Budget 143,675
Attachment 1 Page 38 of 40
36
Appropriations
RECAPITULATION OF APPROPRIATIONS BY FUND
GENERAL FUND 72,834,882
TIF FUND #1/DOWNTOWN 8,760,643
TIF FUND #3/W. WILLE RD 2,101,657
TIF FUND #5/LEE/PERRY 190,637
TIF FUND #6/MANNHEIM/HIGGINS 1,304,395
TIF FUND #7/MANNHEIM/HIGGINS SOUTH 1,241,002
MOTOR FUEL TAX FUND 2,115,042
CDBG 375,829
GRANT FUNDED PROJECTS FUND 26,624,224
GAMING TAX FUND 25,800,000
EMERGENCY TELEPHONE SYSTEM FUND 2,898,354
DEBT SERVICE FUND -
CAPITAL PROJECTS FUND 21,099,620
EQUIPMENT REPLACEMENT FUND 1,927,779
IT REPLACEMENT FUND 393,376
FACILITIES REPLACEMENT FUND -
WATER/SEWER FUND 20,890,117
CITY-OWNED PARKING LOTS 182,390
METRA-LEASED PARKING LOTS 96,926
RISK MANAGEMENT 3,485,640
HEALTH BENEFITS 8,923,711
POLICE PENSION FUND 5,550,000
FIRE PENSION FUND 5,200,000
LIBRARY FUND 7,713,723
LIBRARY CAPITAL PROJECTS 143,675
TOTAL APPROPRIATION 219,853,622
Attachment 1 Page 39 of 40
37
SECTION 2: It is hereby provided that any funds remaining on hand shall be construed with
and classified with the miscellaneous revenue anticipated during the coming year and covered by the
appropriation from such miscellaneous revenue.
SECTION 3: That this Appropriation Ordinance is adopted pursuant to procedures set forth
in the Illinois Municipal Code.
SECTION 4: That the City Clerk be and hereby is authorized and directed to publish this
Ordinance in pamphlet form, and this Ordinance shall be in full force and effect upon its adoption,
approval, and publication as provided by law.
SECTION 5: That if any section, subdivision, or sentence of this Ordinance shall for any
reason be held invalid or unconstitutional, such decision shall not affect the validity of the remaining
portion and provisions of this Ordinance.
PASSED this day of , 2018
APPROVED this day of , 2018
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
___ day of _____________, 2018.
CITY CLERK Peter M. Friedman, General Counsel
DP-Appropriation Ordinance - 2018
Attachment 1 Page 40 of 40
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: February 8, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Director of Community and Economic Development
Subject: Buckingham Place, 750-800 Northwest Highway – ComEd Bond Release
Issue: Christopher Coleman, Vice President of Development with Wingspan Development Group, LLC,
representing Four Peaks, LLC, has submitted a formal request for a ComEd Performance Bond Release to
be released as part of the Buckingham Place Development.
Analysis: Four Peaks, LLC had agreed to construct certain public improvements, including removing
multiple utility poles along Northwest Highway, installing one new utility pole, eliminating the overhead
wires, and relocating all of the related electrical service underground. They also agreed to post a
performance bond in the amount of $1 million to secure the completion of that work.
ComEd has reported that the work has been completed to their satisfaction. The City’s Public Works and
Engineering Department has reviewed the request, inspected the development, and concurs that the bond
may be released.
Recommendation: Staff recommends approval of R-34-18, authorizing the City Council to release the
ComEd Bond.
Attachments:
Attachment 1: ComEd Approval Letter
Attachment 2: Resolution R-34-18
MEMORANDUM
Page 1 of 6
Attachment 1 Page 2 of 6
1
CITY OF DES PLAINES
RESOLUTION R - 34 - 18
A RESOLUTION APPROVING THE RELEASE OF THE
PERFORMANCE SECURITY FOR THE COMED
IMPROVEMENTS FOR THE BUCKINGHAM PLACE
DEVELOPMENT LOCATED AT 750-800 EAST
NORTHWEST HIGHWAY._____________________________
WHEREAS, on September 19, 2016, the City Council adopted Ordinance No. Z-23-16
approving the final plat for the Buckingham Place Planned Unit Development ("PUD"), which
PUD consists of the property commonly known as 750-800 East Northwest Highway, in the City
(“Subject Property”); and
WHEREAS, in connection with the approval of the final plat for the PUD, Christopher
Coleman of Four Peaks, LLC ("Developer"), agreed to construct certain public improvements,
including, without limitation, removing multiple utility poles along Northwest Highway, installing
one new utility pole, eliminating the overhead wires, and relocating all of the related electrical
service underground (collectively, the "ComEd Improvements"), and posted a performance bond
in the amount of $1 million to secure the completion of the ComEd Improvements ("Performance
Security"); and
WHEREAS, Developer has: (i) certified that it has completed the construction of all of
the ComEd Improvements; and (ii) requested that the City release the Performance Security for
the ComEd Improvements; and
WHEREAS, the Department of Public Works and Engineering has inspected the Public
Improvements at the Subject Property and recommends the release of the Performance Security
for the ComEd Improvements; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
release the Performance Security for the ComEd Improvements in accordance with the provisions
of this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows;
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this resolution as findings of the City Council.
SECTION 2: LEGAL DESCRIPTION. The Subject Property is legally described as
follows:
Attachment 2 Page 3 of 6
2
PARCEL 1:
THAT PART OF LOT “A” IN BENJAMIN CONSOLIDATION OF THAT PART
OF THE EAST 1/2 OF THE NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 41
NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING
SOUTH OF THE CENTER LINE OF SEEGER’S ROAD AND NORTH OF THE
NORTHERLY LINE OF THE CHICAGO AND NORTHWESTERN RAILWAY
RIGHT OF WAY, ALSO ALL THAT PART OF THE NORTHWEST 1/4 OF
SECTION 17, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE PRINCIPAL
MERIDIAN, LYING NORTHERLY OF THE NORTHERLY LINE OF THE DES
PLAINES VALLEY RAILWAY RIGHT OF WAY AND WESTERLY OF THE
WESTERLY LINE OF THE ST. PAUL, MINNEAPOLIS AND SAULTE ST
MARIE RAILROAD RIGHT OF WAY AND SOUTH OF THE CENTER OF
ELK GROVE ROAD, RECORDED IN THE OFFICE OF THE RECORDER OF
COOK COUNTY, ILLINOIS, ON APRIL 7, 1922 IN BOOK 169 OF PLATS
PAGE 16, AS DOCUMENT 7455426 BOUNDED BY A LINE DESCRIBED AS
FOLLOWS; TO WIT: COMMENCING AT THE INTERSECTION OF THE
WEST LINE OF THE NORTHWEST 1/4 OF SAID SECTION 17 WITH THE
NORTHEASTERLY LINE OF THE NORTHWEST HIGHWAY, BEING A LINE
66 FEET NORTHEASTERLY OF AND PARALLEL WITH THE
NORTHEASTERLY LINE OF THE CHICAGO AND NORTHWESTERN
RIGHT OF WAY; THENCE SOUTH 58 DEGREES 58 MINUTES 20 SECONDS
EAST ALONG THE NORTHEASTERLY LINE OF THE NORTHWEST
HIGHWAY 587.70 FEET; THENCE NORTH 31 DEGREES EAST DISTANCE
OF 25 FEET; THENCE NORTH 31 DEGREES 03 MINUTES 40 SECONDS
EAST A DISTANCE OF 150 FEET; THENCE SOUTH 58 DEGREES 58
MINUTES 20 SECONDS EAST A DISTANCE OF 25 FEET; THENCE NORTH
31 DEGREES 03 MINUTES 40 SECONDS EAST A DISTANCE OF 1015.48
FEET TO THE CENTER OF WELLER CREEK; THENCE NORTH 48
DEGREES 17 MINUTES 20 SECONDS WEST ALONG THE CENTER OF
WELLER CREEK A DISTANCE OF 51.52 FEET; THENCE SOUTH 88
DEGREES 33 MINUTES 40 SECONDS WEST ALONG THE CENTER OF
WELLER CREEK, A DISTANCE OF 666.38 FEET; THENCE SOUTH 31
DEGREES 03 MINUTES 40 SECONDS WEST, A DISTANCE OF 817.07 FEET
TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS.
PARCEL 2:
THAT PART OF LOT “A IN BENJAMIN CONSOLIDATION OF PART OF
THE NORTHWEST 1/4 OF SECTION 17 AND PART OF THE EAST 1/2 OF
THE NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 12
EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF RECORDED APRIL 7, 1922 AS DOCUMENT 745526, BOUNDED
AND DESCRIBED AS FOLLOWS: COMMENCING AT THE
INTERSECTION OF THE WEST LINE OF THE NORTHWEST 1/4 OF SAID
SECTION 17 WITH THE NORTHEASTERLY LINE OF THE NORTHWEST
HIGHWAY, BEING A LINE 66.0 FEET NORTHEASTERLY OF AND
PARALLEL WITH THE NORTHEASTERLY LINE OF THE CHICAGO AND
Attachment 2 Page 4 of 6
3
NORTHWESTERN RAILWAY RIGHT OF WAY; THENCE ALONG THE
NORTHEASTERLY LINE OF THE NORTHWEST HIGHWAY, BEING A LINE
SOUTH 58 DEGREES 57 MINUTES 00 SECONDS EAST, A DISTANCE 59.83
FEET FOR A POINT OF BEGINNING, SAID POINT BEING THE
SOUTHWESTERLY CORNER OF THAT PART OF SAID LOT “A”
CONVEYED BY THOMAS INDUSTRIES, INC., TO LITTLEFUSE, INC, BY
DEED RECORDED AS DOCUMENT 18478096; THENCE NORTH 31
DEGREES 03 MINUTES 00 SECONDS EAST ALONG THE
NORTHWESTERLY LINE OF SAID PROPERTY, A DISTANCE OF 816.97
FEET TO THE NORTHWESTERLY CORNER THEREOF; THENCE SOUTH
88 DEGREES 33 MINUTES 00 SECONDS WEST, A DISTANCE OF 165.65
FEET; THENCE SOUTH 82 DEGREES 15 MINUTES 00 SECONDS WEST, A
DISTANCE OF 364.94 FEET; THENCE SOUTH 72 DEGREES 00 MINUTES 00
SECONDS WEST, A DISTANCE OF 457.54 FEET; THENCE SOUTH 31
DEGREES 03 MINUTES 00 SECONDS WEST, A DISTANCE OF 151.63 FEET
TO A POINT ON THE SOUTHWESTERLY LINE OF LOT “A” BEING ALSO
THE NORTHEASTERLY LINE OF THE CHICAGO AND NORTHWESTERN
RAILWAY RIGHT OF WAY; THENCE ALONG THE SOUTHWESTERLY
LINE OF LOT “A” BEING A LINE SOUTH 58 DEGREES 57 MINUTES 00
SECONDS EAST, A DISTANCE OF 619.31 FEET TO AN INTERSECTION
WITH A LINE DRAWN AT RIGHT ANGLES TO THE SOUTHWESTERLY
LINE OF SAID LOT “A” AND PASSING THROUGH THE POINT OF
BEGINNING, THENCE NORTH 31 DEGREES 03 MINUTES 00 SECONDS
EAST, ALONG THE LAST DESCRIBED LINE, A DISTANCE OF 66.0 FEET
TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS.
PINS: 09-18-215-004-0000, 09-17-100-038-0000, 09-17-100-039-0000.
Commonly known as 800 E. Northwest Highway, Des Plaines, Illinois.
SECTION 3: RELEASE OF PERFORMANCE SECURITY. In accordance with
Section 13-2-8 of the City Code, the City Council hereby authorizes the release of the $1 million
Performance Security for the ComEd Improvements.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Attachment 2 Page 5 of 6
4
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving ComEd Bond Release 750-800 E. Northwest Hwy.
Attachment 2 Page 6 of 6
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: January 22, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: TIF 1 Landscape Maintenance — Renewal Term
Issue: The 2018 budget includes funding for contractual landscape maintenance services which
includes mowing, hardscape weeding, and irrigation repairs within the Tax Increment Finance District
#1.
Analysis: The City approved a one year contract with Beary Landscaping, Inc. for 2017 landscape
maintenance services on February 21, 2017. The contract includes two additional one-year renewal
terms upon successful completion. The contract specifications include:
•Landscape Maintenance includes mowing and hardscape weeding.
•Perennials and Annuals include installation and maintenance of planting beds and raised
planter pot annual rotations.
•Irrigation Systems include start-up and winterization for all irrigation systems.
This will be the first renewal term. The expenditure must be approved by the City Council annually
based on appropriated and budgeted funds for the current fiscal year. The 2018 contractual price of
$107,149 represents no increase from the prior years’ service.
Recommendation: We recommend approval of the first renewal term of the TIF 1 Landscape
Maintenance Services contract with Beary Landscaping, Inc., 1308 Rand Road, Des Plaines, IL,
60016 in the annual amount of $107,149. Source of funding will be from the TIF #1 Downtown City
Maintenance account (201-00-000-0000.6150).
Attachments:
Resolution R-38-18
Exhibit A – Beary Landscaping, Inc. Contract
MEMORANDUM
Page 1 of 31
1
CITY OF DES PLAINES
RESOLUTION R - 38 - 18
A RESOLUTION APPROVING THE RENEWAL OF A
CONTRACT WITH BEARY LANDSCAPING, INC. FOR
TIF DISTRICT #1 LANDSCAPE MAINTENANCE. ______
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on February 21, 2017, the City Council approved Resolution No. R -36- 17,
approving a contract (“Agreement”) between the City and Beary Landscaping, Inc.
(“Contractor”) for the performance of landscape maintenance and irrigation systems maintenance
in the City’s TIF #1 District (“Work”); and
WHEREAS, the Agreement expires on March 31, 2018; and
WHEREAS, the Agreement provides that the City may renew the Agreement for up to
two additional one-year terms; and
WHEREAS, the City has been satisfied with the performance of Contractor and the Work
provided by Contractor and has determined that the City will not benefit from switching landscape
maintenance contractors at this time; and
WHEREAS, the City has appropriated funds in the TIF #1 Downtown City Maintenance
Account for the procurement of the Work; and
WHEREAS, the City desires to enter into a new first renewal of the Agreement for an
additional one-year term commencing April 1, 2018 and ending March 31, 2019 in the not-to-
exceed amount of $107,149.00 ("First Renewal"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the First Renewal with Contractor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF FIRST RENEWAL. The City Council hereby approves
the First Renewal in substantially the form attached to this Resolution as Exhibit A, and in a final
form approved by the General Counsel.
Page 2 of 31
2
SECTION 3: EXECUTION OF CONTRACT. The City Manager and the City Clerk
are authorized and directed to execute and seal, on behalf of the City, the Contract upon receipt by
the City Clerk of at least one original copy of the First Renewal executed by Contractor; provided,
however, that if the executed copy of the First Renewal is not received by the City Clerk within
60 days after the effective date of this Resolution, then this authority to execute and attest shall, at
the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Renewal of Contract with Beary Landscaping, Inc. for TIF 1 Landscape Maintenance 2018-2019.
Page 3 of 31
FIRST RENEWAL OF THE CONTRACT FOR
LANDSCAPE MAINTENANCE FOR TIF 1 DISTRICT
BETWEEN THE CITY OF DES PLAINES
AND BEARY LANDSCAPE MANAGEMENT, INC.
THIS FIRST RENEWAL is made and entered into as of the ___ day of _________,
2018, by and between the City of Des Plaines, an Illinois home rule municipal corporation
(“Owner”), and Beary Landscape Management, Inc. ("Contractor"). In consideration of the
recitals and mutual covenants and agreements set forth in this First Renewal, the receipt and
sufficiency of which are hereby acknowledged and agreed, the parties agree as follows:
Section 1. Recitals.
A. The Owner and the Contractor entered into that certain "Contract for
Landscape Maintenance for TIF 1 District" dated as of February 22, 2017 ("Contract"), under
which Contract the Owner agreed to procure from the Contractor certain work, including the
performance of landscape maintenance and irrigation systems maintenance in the City’s TIF
1 District, all as more fully described in the Contract and the attachments thereto (collectively,
"Work"), and the Contractor agreed to complete the Work for the Owner.
B. Section 3 of the Contract provides that prior to the termination of the then-
current term, the Owner and the Contractor may renew the Contract for an additional one-
year term by executing a written agreement; provided, however, that the Owner and the
Contractor may not renew the Contract for more than two one-year terms after the expiration
of the Initial Term described in Section 3 of the Contract.
C. The Initial Term will expire on March 31, 2018, and the Owner and the
Contractor desire to renew the Contract for a one-year renewal term that will terminate on
March 31, 2019 ("First Renewal Term") in accordance with the provisions, terms, and
conditions of this First Renewal.
Section 2. Definitions.
All capitalized words and phrases used throughout this First Renewal have the
meanings set forth in the various provisions of this First Renewal. If a word or phrase is not
specifically defined in this First Renewal, it has the same meaning as in the Contract.
Section 3. First Renewal of the Contract.
Pursuant to Section 3.A of the Contract, the Owner and the Contractor hereby renew
the Contract for the First Renewal Term. During the First Renewal Term, the City will pay the
Contractor for the Work in accordance with the schedule of prices attached to, and by this
reference made a part of, this First Amendment as Exhibit A.
Section 4. Effect.
All terms, conditions and provisions of the Contract that are not specifically amended,
modified, or supplemented by this First Renewal shall remain unchanged and in full force and
effect as if fully set forth herein. In the event of a conflict between the text of the Contract and
the text of this First Renewal, the text of this First Renewal shall control.
IN WITNESS WHEREOF, the parties have caused this First Renewal to be executed
by their duly authorized representatives.
Exhibit A Page 4 of 31
2
ATTEST: CITY OF DES PLAINES
By: _________________________ By:____________________________
Jennifer L. Tsalapatanis, City Clerk Michael Bartholomew, City Manager
Date: ________________________ Date: __________________________
WITNESS: BEARY LANDSCAPE MANAGEMENT,
INC.
By: _________________________ _______________________________
By: By:
Date: _______________________ Date: __________________________
#55331333_v1
Exhibit A Page 5 of 31
3
EXHIBIT A
SCHEDULE OF PRICES
Exhibit A Page 6 of 31
EXHIBIT A
Exhibit A Page 7 of 31
EXHIBIT A
Exhibit A Page 8 of 31
EXHIBIT A
Exhibit A Page 9 of 31
EXHIBIT A
Exhibit A Page 10 of 31
EXHIBIT A
Exhibit A Page 11 of 31
EXHIBIT A
Exhibit A Page 12 of 31
EXHIBIT A
Exhibit A Page 13 of 31
EXHIBIT A
Exhibit A Page 14 of 31
EXHIBIT A
Exhibit A Page 15 of 31
EXHIBIT A
Exhibit A Page 16 of 31
EXHIBIT A
Exhibit A Page 17 of 31
EXHIBIT A
Exhibit A Page 18 of 31
EXHIBIT A
Exhibit A Page 19 of 31
EXHIBIT A
Exhibit A Page 20 of 31
EXHIBIT A
Exhibit A Page 21 of 31
EXHIBIT A
Exhibit A Page 22 of 31
EXHIBIT A
Exhibit A Page 23 of 31
EXHIBIT A
Exhibit A Page 24 of 31
EXHIBIT A
Exhibit A Page 25 of 31
EXHIBIT A
Exhibit A Page 26 of 31
EXHIBIT A
Exhibit A Page 27 of 31
EXHIBIT A
Exhibit A Page 28 of 31
EXHIBIT A
Exhibit A Page 29 of 31
EXHIBIT A
Exhibit A Page 30 of 31
EXHIBIT A
Exhibit A Page 31 of 31
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: January 11, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Parkway Restoration and Planting with Installation Services — Renewal Term
Issue: The 2018 budget includes funding for contractual parkway restoration and planting with
installation services at various locations throughout the City.
Analysis: The City Council approved a one year contract with TNT Landscape Construction, Inc.
on March 6, 2017. The contract includes up to two additional one-year renewal terms. The Public
Works and Engineering Department utilizes outside contractors to provide restoration to various
locations due to the excavation of water main breaks and sewer repairs as well as providing planting
installation services. This work is required throughout the year on an as needed basis.
This would be the first renewal term which would commence on April 1, 2018, weather dependent.
Public Works and Engineering staff has contacted TNT Landscape Construction, Inc. who performed
well last year and will be maintaining the contractual pricing submitted in 2017.
Recommendation: We recommend approval of the first renewal term of the Parkway Restoration
and Planting with Installation Services Contract with TNT Landscape Construction, Inc., 847 S.
Randall Road, Suite 334, Elgin, Illinois, 60123 in the amount of $64,248.25. Source of funding
will be the Water Fund, R&M Water Distribution (500-00-550-6335), TIF #1 Downtown City
Maintenance (201-00-000-0000.6150), and General Fund, Miscellaneous Contractual Services
(100-50-535-6195) accounts.
Attachments:
Resolution R-39-18
Exhibit A – TNT Landscape Construction, Inc. Contract
MEMORANDUM
Page 1 of 18
CITY OF DES PLAINES
RESOLUTION R - 39 - 18
A RESOLUTION APPROVING THE RENEWAL OF A
CONTRACT WITH TNT LANDSCAPE CONSTRUCTION,
INC. FOR PARKWAY RESTORATION AND PLANTING
INSTALLATION SERVICES. ____________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on March 6, 2017, the City Council adopted Resolution R-42-17, approving
a one-year contract ("Contract") with TNT Landscape Construction, Inc. ("Contractor") for
parkway restoration and planting installation services during the 2017 fiscal year ("Work"); and
WHEREAS, the Contact expires on March 31, 2018 ("Termination Date"); and
WHEREAS, the Contract provides that the City and Contractor may mutually agree to
renew the Contract for two additional one-year terms; and
WHEREAS, the City and Contractor desire to enter into the first renewal of the Contract
for an additional one-year term beginning April 1, 2018 and ending March 31, 2019 in the not-to-
exceed amount of $64,248.25 ("First Renewal"); and
WHEREAS, the City has appropriated sufficient funds in the TIF #1 Downtown City
Maintenance Account, General Fund, Water Fund, and R&M Water Distribution Fund for the
procurement of the Work; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the Second Renewal with Contractor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF FIRST RENEWAL. The City Council hereby approves
the First Renewal in substantially the form attached to this Resolution as Exhibit A, and in a final
form approved by the General Counsel.
SECTION 3: AUTHORIZATION OF FIRST RENEWAL. The City Council hereby
authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the
City, the final First Renewal only after receipt by the City Clerk of at least two executed copies of
Page 2 of 18
2
#55318896_v1
the First Renewal from Contractor; provided, however, that if the City Clerk does not receive such
executed copies of the First Renewal from Contractor within 60 days after the date of adoption of
this Resolution, then this authority to execute and seal the First Renewal shall, at the option of the
City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Renewal of Contract with TNT Landscape Construction Inc. (2018-2019)_55318896_1
Page 3 of 18
FIRST RENEWAL OF THE CONTRACT FOR
PARKW AY RESTORATION AND PLANTING WITH INSTALLATION SERVICES
BETWEEN THE CITY OF DES PLAINES
AND TNT LANDSCAPE CONSTRUCTION, INC.
THIS FIRST RENEWAL is made and entered into as of the ______ day of
____________, 2018, by and between the City of Des Plaines, an Illinois home rule municipal
corporation (“Owner”), and TNT Landscape Construction, Inc. ("Contractor"). In
consideration of the recitals and mutual covenants and agreements set forth in this First
Renewal, the receipt and sufficiency of which are hereby acknowledged and agreed, the
parties agree as follows:
Section 1. Recitals.
A. The Owner and the Contractor entered into that certain "Parkway Restoration
and Planting with Installation Services" dated as of March 8, 2017 ("Contract"), under which
Contract the Owner agreed to procure from the Contractor certain work, including parkway
restoration and planting with installation services, all as more fully described in the Contract
and the attachments thereto (collectively, "Work"), and the Contractor agreed to complete
the Work for the Owner.
B. Section 3 of the Contract provides that prior to the termination of the then-
current term, the Owner and the Contractor may renew the Contract for an additional one-
year term by executing a written agreement; provided, however, that the Owner and the
Contractor may not renew the Contract for more than two one-year terms after the expiration
of the Initial Term described in Section 3 of the Contract.
C. The Initial Term will expire on March 31, 2018, and the Owner and the
Contractor desire to renew the Contract for a one-year renewal term that will terminate on
March 31, 2019 ("First Renewal Term") in accordance with the provisions, terms, and
conditions of this First Renewal.
Section 2. Definitions.
All capitalized words and phrases used throughout this First Renewal have the
meanings set forth in the various provisions of this First Renewal. If a word or phrase is not
specifically defined in this First Renewal, it has the same meaning as in the Contract.
Section 3. First Renewal of the Contract.
Pursuant to Section 3 of the Contract, the Owner and the Contractor hereby renew the
Contract for the First Renewal Term. During the First Renewal Term, the City will pay the
Contractor for the Work in accordance with the Schedule of Prices attached to the Contract.
Section 4. Effect.
All terms, conditions and provisions of the Contract that are not specifically amended,
modified, or supplemented by this First Renewal shall remain unchanged and in full force and
effect as if fully set forth herein. In the event of a conflict between the text of the Contract and
the text of this First Renewal, the text of this First Renewal shall control.
IN WITNESS WHEREOF, the parties have caused this First Renewal to be executed
by their duly authorized representatives.
Exhibit A Page 4 of 18
2
ATTEST: CITY OF DES PLAINES
By: _________________________ By:____________________________
Jennifer L. Tsalapatanis, City Clerk Michael Bartholomew, City Manager
Date: ________________________ Date: __________________________
WITNESS: TNT LANDSCAPE CONSTRUCTION, INC.
By: _________________________ _______________________________
By: By:
Date: _______________________ Date: __________________________
Exhibit A Page 5 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 6 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 7 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 8 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 9 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 10 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 11 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 12 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 13 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 14 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 15 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 16 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 17 of 18
EXHIBIT A - SCHEDULE OF PRICES
Exhibit A Page 18 of 18
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: January 10, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Expenditure Approval – Streetlight Maintenance, Repair, and Location of Underground
Wiring
Issue: The current Streetlight Maintenance, Repair, and Location of Underground Wiring contract
requires an expenditure approval and updated resolution for fiscal year 2018/19 due to an increase in
yearly appropriations within the approved budget.
Analysis: The City Council approved the current three-year contract with H&H Electric for City
owned streetlight repair, maintenance, and location of underground wiring at its March 21, 2016
meeting. The current contract expires on April 19, 2019. A resolution is required in order to expend
funds for 2018/19.
Recommendation: We recommend the FY 2018/19 expenditure approval for the Streetlight
Maintenance, Repair, and Location of Underground Wiring contract to H&H Electric, 2830
Commerce Street, Franklin Park, IL 60131. Source of funding this contract would be budgeted
Street/Grounds Maintenance Division, Repairs and Maintenance account (100-50-530-0000.6325) in
the amount of $30,000 and TIF #1 account (201-00-000-0000.6325) in the amount of $25,000 for a
total of $55,000.
Attachments:
Resolution R-40-18
Exhibit A – H&H Electric Contract
MEMORANDUM
Page 1 of 13
1
CITY OF DES PLAINES
RESOLUTION R - 40 - 18
A RESOLUTION AUTHORIZING THE EXPENDITURE OF
FUNDS UNDER A CONTRACT WITH H&H ELECTRIC
CO., FOR STREETLIGHT MAINTENANCE AND REPAIR.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on March 21, 2016, the City Council adopted R-56-16, approving and
authorizing the execution of a contract (“Contract”) with H&H Electric (“Contractor”) for the
repair, maintenance, and location of underground wiring for all City owned streetlights
(“Services”), which the Contract expires April 19, 2019; and
WHEREAS, the City has appropriated sufficient funds for use by the Department of Public
Works and Engineering during the 2018 fiscal year for the procurement of the Services; and
WHEREAS, the City desires to make expenditures in the not-to-exceed amount of
$55,000.00 during the 2018 fiscal year for the purchase of Services from Contractor under the
Contract; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the expenditure of the not-to-exceed amount of $55,000.00 during the 2018 fiscal year
for the Services from Contractor under the Contract;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: AUTHORIZATION OF EXPENDITURE. The City Council hereby
authorizes the expenditure of the not-to-exceed amount of $55,000.00 during the 2018 fiscal year
for Services from Contractor under the Contract.
SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE TO FOLLOW]
Page 2 of 13
2
PASSED this ___ day of _________________, 2018.
APPROVED this ___ day of ____________________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Expenditure of Funds under Contract with H&H Electric for Streetlight Maintenance and Repair.
Page 3 of 13
Exhibit A Page 4 of 13
Exhibit A Page 5 of 13
Exhibit A Page 6 of 13
Exhibit A Page 7 of 13
Exhibit A Page 8 of 13
Exhibit A Page 9 of 13
Exhibit A Page 10 of 13
Exhibit A Page 11 of 13
Exhibit A Page 12 of 13
Exhibit A Page 13 of 13
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: January 23, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: TIF #7 - Christopher B. Burke Engineering Change Order No. 1 to Task Order No. 5
Construction Engineering Services
Issue: On September 6, 2016, City Council approved Task Order No. 5 for Christopher B. Burke Engineering
(CBBEL) to provide construction engineering services in connection with the TIF #7 Orchard Place
Improvements. However, due to utility delays and conflicts, a portion of the work was unable to be completed
until recently and continues to be delayed with a tentative completion date of later this summer. In order to
complete this project, additional hours from CBBEL are necessary to continue to oversee the bridge work,
creek crossing, utilities and roadway south of the bridge.
Analysis: Christopher B. Burke Engineering has provided us with a proposal for supplemental construction
observation services for the remainder of Orchard Place Improvement project at a cost of $97,280.00. All
costs included in this supplement are appropriate and will cover the remaining work on the project until
completion.
Recommendation: We recommend approval of the construction engineering Change Order No. 1 for Task
Order No. 5 for Christopher B. Burke Engineering, LTD., 9575 West Higgins Road, Suite 600, Rosemont,
IL 60018 in an amount not to exceed $97,280.00. Source of funding would be budgeted TIF #7 Funds.
Attachments:
Resolution R-41-18
Exhibit A – Change Order No. 1
MEMORANDUM
Page 1 of 6
1
CITY OF DES PLAINES
RESOLUTION R - 41 - 18
A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO
TASK ORDER NO. 5 UNDER A MASTER CONTRACT
WITH CHRISTOPHER B. BURKE ENGINEERING LTD.,
FOR ENGINEERING SERVICES._______________________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on February 16, 2016, the City Council approved Resolution No. R-34-16,
authorizing the City to enter into a master contract ("Master Contract") with Christopher B. Burke
Engineering, Ltd. ("Consultant") for the performance of engineering services relating to bridge
and roadway improvements as directed by the City; and
WHEREAS, on September 6, 2016, the City Council approved Resolution No. R-134-16,
authorizing the City to enter into Task Order Number 5 pursuant to the Master Contract ("Task
Order No. 5") with the Consultant for professional engineering services to oversee the
construction of the roadway and bridge improvements in connection with the reconstruction and
extension of Orchard Place (“Project”) from Higgins Road to north of Interstate 90 in the City
(“Services”); and
WHEREAS, Resolution No. R-134-16 authorized the expenditure of an amount not to
exceed $145,968 for the performance of the Services pursuant to Task Order No. 5; and
WHEREAS, due to utility delays and conflicts, additional work is necessary to complete
utilities and roadway portion of the Project and, therefore, the Consultant must perform additional
engineering and design services pursuant to Task Order No. 5 (“Additional Services”); and
WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $97,280.00
to perform the Additional Services; and
WHEREAS, the City and the Consultant desire to enter into Task Change Order Number
1 to Task Order No. 5 ("Change Order No. 1") under the Master Contract for the performance of
the Additional Services in the not-to-exceed amount of $97,280.00; and
WHEREAS, the City has appropriated sufficient funds in the TIF #7 Funds to procure the
Additional Services from the Consultant in the not-to-exceed amount of $97,280.00; and
WHEREAS, the City Council has determined that authorizing the Consultant to perform
the Additional Services under the Master Contract pursuant to Change Order No. 1 is: (i) necessary
to complete the Project; (iii) germane to the Master Contract in its original form as signed; and
(iii) in the best interest of the City and authorized by law;
Page 2 of 6
2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF CHANGE ORDER NO. 1. The City Council hereby
approves Change Order No. 1 in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE CHANGE ORDER NO. 1. The
City Council hereby authorizes and directs the City Manager and the City Clerk to execute and
seal, on behalf of the City, Change Order No. 1.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ___ day of _________________, 2018.
APPROVED this ___ day of ____________________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Page 3 of 6
Change Order 1: Task Number 5 -1-
CHANGE ORDER NUMBER 1 FOR TASK NUMBER 5
In accordance with Section 4.1 of the Master Contract dated February 16, 2016 between the City
of Des Plaines (the “City”) and Christopher B. Burke Engineering, Ltd., 9575 West Higgins
Road, Rosemont, Illinois 60018 (the “Consultant”), the Parties agree to the following Task
Change Order Number 1 for Task Number 5:
1. Change in Contracted Services:
The Consultant will perform the services described in the “Supplement to Engineering Oversight
Fee, Orchard Place Improvements (CBBEL Project No. 160175.00005)” prepared by the
Consultant submitted to the City, and dated January 26, 2018 ("Proposal").
2. Change in Project Schedule (attach schedule if appropriate):
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3. Change in Project Completion Date:
The Consultant will diligently and continuously prosecute the Services until their completion.
4. Change in Compensation:
Addition of $97,280.00 to the original Task Order Number 5.
5. Change in Project Specific Pricing (if applicable).
In exchange for the Contracted Services, the Consultant will receive compensation in the
amounts set forth in the Pricing Schedule attached to the Master Contract as Attachment B, but
in no event will the compensation paid to the Consultant exceed $97,280.00.
ALL OTHER TERMS AND CONDITIONS
OF THE CONTRACT REMAIN UNCHANGED
[signature page follows]
Exhibit A Page 4 of 6
Change Order 1: Task Number 5 -2-
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works __________________________________ and
Engineering Name (printed or typed)
____________________, 20____ ____________________, 20____
Date Date
If compensation increase greater than $2,500, then the City Manager’s signature is required.
_______________________________
Signature
City Manager
____________________, 20____
Date
If compensation greater than $20,000, then the City Council must approve the Task Change
Order in advance and the Mayor’s signature is required.
_______________________________
Signature
Mayor
____________________, 20____
Date
#10250753_v1
Exhibit A Page 5 of 6
Exhibit A Page 6 of 6
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: February 8, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: US Route 12/45 (Mannheim Road) Roadway and Street Lighting Improvements
Construction Engineering Services
Issue: The 2018 City budget includes funding of construction engineering services in connection with the
Mannheim Road Roadway and Lighting Improvements. These improvements are part of the Tax Increment
Finance District #7 (TIF #7) redevelopment agreement. Due to the size of this year’s projects, we are unable
to provide in house staffing to oversee this project.
Analysis: We requested a proposal from Christopher B. Burke Engineering to provide construction
engineering services for this project. They would provide one full time engineer to manage the construction
of project which includes watermain replacement, pavement patching, sidewalk, curb and gutter, street
lighting and restoration on Mannheim Road from Willow Creek to I-90 Jane Addams Memorial Tollway.
They are familiar with the project, as they are performing construction engineering services for the Orchard
Place Improvements for the City as well.
Recommendation: We recommend approval of construction engineering Task Order No. 10 for Christopher
B. Burke Engineering, LTD., 9575 West Higgins Road, Suite 600, Rosemont, IL 60018 in an amount not
to exceed $80,818.00. Source of funding would be budgeted TIF #7 Funds.
Attachments:
Resolution R-47-18
Exhibit A – Task Order No. 10
MEMORANDUM
Page 1 of 11
1
CITY OF DES PLAINES
RESOLUTION R - 47 - 18
A RESOLUTION APPROVING TASK ORDER NO. 10
UNDER A MASTER CONTRACT WITH CHRISTOPHER B.
BURKE ENGINEERING LTD., FOR CONSTRUCTION
ENGINEERING SERVICES.____________________________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City desires to procure construction engineering services for the
Mannheim Road Roadway and Lighting Improvements project ("Engineering Services"); and
WHEREAS, in accordance with Section 1-10-14 of the City Code of the City of Des
Plaines, City staff has determined that the procurement of the Engineering Services is not adapted
to award by competitive bidding because the Engineering Services require a high degree of
professional skill and judgment; and
WHEREAS, on February 16, 2016, the City Council approved Resolution R-34-16, which
authorized the City to enter into a master contract ("Master Contract") with Christopher B. Burke
Engineering LTD. ("Consultant"), for the performance of engineering services for the City
relating to bridge and roadway improvements as directed by the City; and
WHEREAS, the City and Consultant entered into the Master Contract, dated as of
February 16, 2016; and
WHEREAS, Consultant has satisfactorily performed engineering services for the City in
the past; and
WHEREAS, the City requested a proposal from Consultant to perform the Engineering
Services; and
WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $80,818.00
to perform the Engineering Services; and
WHEREAS, the City has sufficient funds in the TIF #7 Funds for the procurement of the
Engineering Services from Consultant; and
WHEREAS, the City desires to enter into Task Order No. 10 under the Master Contract
for the procurement of the Engineering Services from Consultant in the not-to-exceed amount of
$80,818.00 ("Task Order No. 10"); and
Page 2 of 11
2
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into Task Order No. 10 with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that
competitive bids be solicited for the procurement of the Engineering Services is hereby waived.
SECTION 3: APPROVAL OF TASK ORDER NO. 10. The City Council hereby
approves Task Order No. 10 in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 4: AUTHORIZATION TO EXECUTE TASK ORDER NO. 10. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, final Task Order No. 10 only after receipt by the City Clerk of at least one
executed copy of final Task Order No. 10 from Consultant; provided, however, that if the City
Clerk does not receive one executed copy of final Task Order No. 10 from Consultant within 30
days after the date of adoption of this Resolution, then this authority to execute and seal final Task
Order No. 10 shall, at the option of the City Council, be null and void.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Page 3 of 11
3
PASSED this ___ day of _________________, 2018.
APPROVED this ___ day of ____________________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Change Order #1 from Task Order No. 10 with Christopher B. Burke Engineering Ltd. TIF #7
Page 4 of 11
TASK ORDER NO. 10
TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES
AND CHRISTOPHER B. BURKE ENGINEERING, LTD.
FOR CONSTRUCTION ENGINEERING SERVICES
In accordance with Section 1.2 of the Master Contract dated February 16, 2016 between the City
of Des Plaines (the “City”) and Christopher B. Burke Engineering, Ltd., 9575 West Higgins Road,
Rosemont, Illinois 60018 (the “Consultant”), the Parties agree to the following Task Number 10:
1. Contracted Services:
The Consultant will perform the services described in the "Scope of Services" set forth in
the “Proposal for Construction Engineering Services, Mannheim Rd Roadway and Lighting
Improvements” prepared by the Consultant submitted to the City, and dated January 26, 2018
("Proposal").
2. Project Schedule:
The project schedule is reflected in the attached Proposal under “Understanding of the
Assignment” Page 1 of 4.
3. Project Completion Date:
The Consultant will diligently and continuously prosecute the Services until their completion.
4. Project Specific Pricing (if applicable):
In exchange for the Contracted Services, the Consultant will receive compensation on a
time and materials basis in the amounts set forth in the Pricing Schedule attached to the Master
Contract as Attachment B, but in no event will the compensation paid to the Consultant exceed
$80,818.00 as set forth in the Proposal under the section titled "CBBEL Work Effort”.
5. Additional Changes to the Master Contract (if applicable):
Not applicable.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Exhibit A Page 5 of 11
2
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works & Engineering __________________________________
Name (Printed or Typed)
____________________, 2018 ____________________, 2018
Date Date
If greater than, $2,500, the City Manager’s signature is required.
______________________________________
Signature
City Manager
____________________, 2018
Date
If greater than $20,000, the City Council must approve the Task Order in advance and the City
Manager's signature is required.
_______________________________________
Signature
City Manager
____________________, 2018
Date
#26478055_v1
Exhibit A Page 6 of 11
Exhibit A Page 7 of 11
Exhibit A Page 8 of 11
Exhibit A Page 9 of 11
Exhibit A Page 10 of 11
Exhibit A Page 11 of 11
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: January 29, 2018
To: Michael Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Rand Road Sidepath – Right-of-Way Consulting Agreement - Civiltech
Issue: Design Approval for the Phase I engineering on the Rand Road Sidepath project was received from IDOT
on December 4, 2017. Through the course of the design, it was determined that short stretches of right-of-way
would be needed at eight locations along the 2.5-mile long corridor between Central Road at the west end and
Elk Boulevard near downtown Des Plaines. In order to move the project forward, the City must engage with
consultants for the right-of-way acquisition process including creation of the plats and legal descriptions,
appraisals, negotiations and purchase.
Analysis: The City solicited a proposal from Civiltech Engineering, the engineering consultant performing the
design on the project, for the right-of-way acquisition services. The proposal, in the amount of $135,196.79, is
attached. The $1,281,630 Illinois Transportation Enhancement Program (ITEP) grant awarded to the City for
the construction of the sidepath does not cover this right-of-way expense and so the source of funding would be
from the Professional Services budget.
The acquisition process is similar to the process being followed for the Lee-Forest Traffic Signal project that is
currently underway. And as with the Lee-Forest process, an agreement will be pursued with the Illinois
Department of Transportation to allow for the use of the State’s Quick Take condemnation powers in the event
that negotiations for any individual parcel are not successful.
The addition of sidewalk/sidepath along the Rand Road corridor is one of the most highly requested facilities in
the City. Under existing conditions, there is no sidewalk on either side along most of the length of the Rand Road
corridor. In addition to locally connecting residential areas, schools, businesses and the downtown, the corridor
also carries the Northwest Municipal Conference planned 36-mile Evanston-Elgin Regional Bikeway through
the City of Des Plaines. The proposed Rand Road Sidepath project (Central Rd to Elk Blvd) ties into 4 other
programmed and completed projects to provide a complete corridor through the City.
Recommendation: We recommend approval of the proposal from Civiltech Engineering, Inc., Two Pierce
Place, Suite 1400, Itasca, Illinois 60143, for a not-to-exceed amount of $135,196.79, in order to allow the Rand
MEMORANDUM
Page 1 of 43
Road Sidepath Project to proceed. This will be Task Order No. 2 to the Master Agreement with Civiltech.
Funding for the project is to come from the 2018 Capital Projects Fund - Professional Services.
Attachments:
Attachment 1 – Rand Road Sidepath Project – Location Map
Resolution R-42-18
Exhibit A – Task Order No. 2
Page 2 of 43
Rand Road Sidepath Project (US Route 12) Location Map
UP rail crossing
CN rail crossing
Rand Road Sidepath
High pedestrian/bicycle demand corridor without existing sidewalk on either side through
the majority of the corridor.
The corridor connects downtown Des Plaines, major commercial and residential areas, and
multiple schools. Due to the unusual configuration of the area transportation network,
alternatives are limited and so pedestrians and bicyclists currently take risks to travel along
this corridor.
The proposed project ties into 4 other programmed and completed projects to provide a
complete corridor through the City. The proposed corridor will also carry the NWMC
planned 36-mile Evanston-Elgin Regional Bikeway through the City of Des Plaines.
LEGEND
- Rand Road Sidepath Project
- NWMC Regional Bikeway Corridor
- Completed/Programmed Complementary Projects
- River Rd Reconstruction (IDOT, 2018)
- Rand Rd Bridge Replacement, w/ Sidepath (IDOT, 2020)
- DP River Trail - Ballard Rd segment (completed, 2011)
- Ballard Rd Sidepath (CMAQ grant, 2018)
- Village of Mt. Prospect Rand Rd Corridor Study (2017)
- NW Hwy/Broadway Signalization (IDOT, 2017)
- Cumberland Circle Recon (IDOT, 2018)
- Central Road Bicycle Shoulders (completed, 2016)
- Golf Rd Sidewalk (CMAQ grant, completed 2008)
- NW Hwy/Mt. Prospect Rd Modernization (IDOT, 2020)
Attachment 1 Page 3 of 43
1
CITY OF DES PLAINES
RESOLUTION R - 42 - 18
A RESOLUTION APPROVING TASK ORDER NO. 2 WITH
CIVILTECH ENGINEERING, INC. FOR RIGHT-OF-WAY
ACQUISITION AND CONSULTING. _______
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on January 2, 2018, the City Council approved Resolution No. R-11-18,
which authorized the City to enter into a master contract ("Master Contract") with Civiltech
Engineering, Inc. ("Consultant") for the performance of engineering services for the City as such
services are needed over time; and
WHEREAS, the City has appropriated funds in the Capital Projects Fund during the 2018
fiscal year for the procurement of right-of-way acquisition consulting services, including, without
limitation, the creation of plats, legal descriptions, and appraisals in connection with the
acquisition of right-of-way for the Rand Road Sidepath project (“Services”); and
WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines
and the City’s purchasing policy, the City Council has determined that procurement of the Services
does not require competitive bidding because the Services require a high degree of professional
skill where the ability or fitness of the individual plays an important part; and
WHEREAS, the City has a positive existing relationship with the Consultant, the
Consultant having satisfactorily performed engineering services for the City in the past; and
WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $135,196.79
to perform the Services; and
WHEREAS, the City desires to enter into Task Order No. 2 under the Master Contract for
the procurement of the Services from Consultant in the not-to-exceed amount of $135,196.79
("Task Order No. 2"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into Task Order No. 2 with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
Page 4 of 43
2
SECTION 2: APPROVAL OF TASK ORDER NO. 2. The City Council hereby
approves Task Order No. 2 in substantially the form attached to this Resolution as Exhibit A, and
in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDER NO. 2. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, final Task Order No. 2 only after receipt by the City Clerk of at least one
executed copy of Task Order No. 2 from Consultant; provided, however, that if the City Clerk
does not receive one executed copy of Task Order No. 2 from Consultant within 60 days after the
date of adoption of this Resolution, then this authority to execute and seal Task Order No. 2 will,
at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Task Order #2 for Professional Engineering Services
Page 5 of 43
TASK ORDER NO. 2
TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES
AND CIVILTECH ENGINEERING, INC.
FOR PROFESSIONAL ENGINEERING SERVICES
In accordance with Section 1.2 of the Master Contract dated January 2, 2018 between the City of
Des Plaines (the “City”) and Civiltech Engineering, Inc., Two Pierce Place, Suite 1400, Itasca, IL
60143 (the “Consultant”), the Parties agree to the following Task Number 2:
1. Contracted Services:
The Consultant will perform the services set forth in the "Rand Road Sidepath - Elk
Boulevard to Central Road, Right-of-Way Acquisition Scope of Services" submitted to the City
("Proposal").
2. Project Schedule (attach schedule if appropriate):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
3. Project Completion Date:
The Consultant will diligently and continuously prosecute the Services until their completion.
4. Project Specific Pricing (if applicable):
In exchange for the Contracted Services, the Consultant will receive compensation on an
hourly rate basis plus reimbursable expenses (time and material basis) in the amounts set forth in
the Proposal, but in no event will the compensation paid to the Consultant exceed $135,196.79,
all as set forth in the Proposal.
5. Additional Changes to the Master Contract (if applicable):
Not applicable.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Exhibit A Page 6 of 43
2
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works & Engineering __________________________________
Name (Printed or Typed)
____________________, 2018 ____________________, 2018
Date Date
If greater than, $2,500, the City Manager’s signature is required.
______________________________________
Signature
City Manager
____________________, 2018
Date
If greater than $20,000, the City Council must approve the Task Order in advance and the City
Manager's signature is required.
_______________________________________
Signature
City Manager
____________________, 2018
Date
Exhibit A Page 7 of 43
Rand Road Sidepath – Elk Boulevard to Central Road
City of Des Plaines
Right-of-Way Acquisition Scope of Services
Page 1 of 1
As with most projects, the land acquisition process has the potential to be the controlling item in
the project schedule. Civiltech provides in-house land acquisition services, and our Phase II
engineering staff has a detailed understanding of the process and how it specifically integrates
with the design engineering. Our expertise includes the critical components of the IDOT Bureau
of Land Acquisition process for Federal-aid projects. This allows our designers to anticipate
potential roadblocks, thereby minimizing potential delays through our proactive approach to this
critical element needed to meet project schedules.
A. Review and Confirm Project Right-of-Way Requirements - We will review the proposed
roadway alignment and horizontal and vertical geometrics with respect to the existing right-of-
way. The survey subconsultant will establish the location of the existing right-of-way throughout
the project limits. The Phase I report indicates the need for permanent acquisition and
temporary and permanent easements. We will review the project to verify the size, type, and
location of easements required. This work will be performed early in the design phase so that
the right-of-way acquisition process can begin as soon as possible to ensure that the project
remains on schedule.
B. Coordination with Appraisers and Negotiators - This item includes work involved with
coordination between the Phase II design team and the appraisers and negotiators. This work
typically includes providing the appraisers and negotiators with exhibits for use during meetings
with the property owners, and providing information regarding the design and potential
modifications to the same.
Exhibit A Page 8 of 43
Exhibit A Page 9 of 43
Ex
h
i
b
i
t
A
-
3
W
o
r
k
H
o
u
r
E
s
t
i
m
a
t
e
Se
n
i
o
r
P
r
o
j
e
c
t
Ma
n
a
g
e
r
Pr
o
j
e
c
t
Ma
n
a
g
e
r
En
g
i
n
e
e
r
V
Ta
s
k
N
o
.
T
a
s
k
SP
M
P
M
E
5
1
P
r
o
j
e
c
t
A
d
m
i
n
i
s
t
r
a
t
i
o
n
,
C
o
o
r
d
i
n
a
t
i
o
n
a
n
d
P
e
r
m
i
t
s
A.
C
o
n
f
i
r
m
R
i
g
h
t
-
o
f
-
W
a
y
L
i
m
i
t
s
28
2
0
30
50
.
0
%
B.
C
o
o
r
d
i
n
a
t
i
o
n
w
i
t
h
A
p
p
r
a
i
s
e
r
s
a
n
d
N
e
g
o
t
i
a
t
o
r
s
28
2
0
30
50
.
0
%
Su
b
-
t
o
t
a
l
I
t
e
m
6
4
1
6
4
0
6
0
1
0
0
.
0
%
To
t
a
l
H
o
u
r
s
:
4
1
6
4
0
6
0
%
o
f
H
o
u
r
s
:
6
.
7
%
2
6
.
7
%
6
6
.
7
%
1
0
0
.
0
%
%
o
f
Ho
u
r
s
To
t
a
l
H
o
u
r
s
Ri
g
h
t
-
o
f
-
W
a
y
W
o
r
k
h
o
u
r
C
a
l
c
u
l
a
t
i
o
n
s
Ra
n
d
R
o
a
d
S
i
d
e
p
a
t
h
-
E
l
k
B
o
u
l
e
v
a
r
d
t
o
C
e
n
t
r
a
l
R
o
a
d
Ci
t
y
o
f
D
e
s
P
l
a
i
n
e
s
Pe
r
s
o
n
n
e
l
&
H
o
u
r
s
Exhibit A Page 10 of 43
Exhibit A-4 Direct Costs
ITEM 1 - Right-of-Way Negotiations and Appraisals
ROW Documents (Jorgensen and Associates, Inc.- See Attachment B)59,421.49$
Appraisals
5 parcels X $2,800/parcel 14,000.00$
5 parcels X $1,800/parcel 9,000.00$
Review Appraisals
5 parcel X $1,000/parcel 5,000.00$
5 parcels X $800/parcel 4,000.00$
.
Negotiations (Santacruz Land Acquisitions - See Attachment C)34,000.00$
Total Item 4 $125,421.49
ITEM 2 - Supplemental Topographic Survey
Jorgensen and Associates, Inc. (See Attachment B)
Total Item 5 $2,053.68
TOTAL DIRECT EXPENSES: $127,475.17
DIRECT COSTS
Exhibit A Page 11 of 43
ATTACHMENT B
Subconsultant Surveying Proposal
Jorgensen and Associates, Inc.
Exhibit A Page 12 of 43
Exhibit A Page 13 of 43
Route: Rand Road (U.S. Route 12)
Section: Central Road to Elk Boulevard
County: Cook
Job No.:
Exhibit “A”
Payroll Burden & Fringe Costs
% of Direct
Productive
Payroll
Federal Insurance Contributions Act 11.37%
State Unemployment Compensation 0.97%
Federal Unemployment Compensation 0.11%
Workmen's Compensation Insurance 0.96%
Paid Holidays, Vacation, Sick Leave, Personal Leave 10.79%
Bonus 7.01%
Pension 0.93%
Group Insurance 35.63%
Total Payroll Burden & Fringe Costs 67.77%
E:\Civiltech\DesPlaines\Rand Rd\EXA
Exhibit A Page 14 of 43
Route: Rand Road (U.S. Route 12)
Section: Central Road to Elk Boulevard
County: Cook
Job No.:
Exhibit “B”
Overhead and Indirect Costs
% of Direct
Productive
Payroll
Business Insurance 4.48%
Depreciation 12.02%
Indirect wages and salaries 38.85%
Reproductive and printing costs 0.18%
Office Supplies 3.57%
Computer Costs 1.98%
Professional Fees 2.54%
Telephone 1.85%
Fees, license & dues 0.98%
Repairs and maintenance 0.96%
Business space rent 4.92%
Facilities - capital 0.66%
Travel - Meals 0.08%
Survey Supplies 2.80%
Automobile/travel expense 1.45%
Miscellaneous Expense 0.31%
State Income Tax 1.05%
Postage 0.20%
Educational & Professional Registrations 0.05%
Total Overhead 78.93%
E:\Civiltech\DesPlaines\Rand Rd\EXB
Exhibit A Page 15 of 43
Printed 9/14/2017 Bureau of Design and Environment (Rev. 05/08/15)
PAYROLL ESCALATION TABLE
FIXED RAISES
FIRM NAME Jorgensen & Associates, Inc.DATE 09/14/17
PRIME/SUPPLEMENT Prime 0.00 PTB NO.
CONTRACT TERM 12 MONTHS OVERHEAD RATE 146.70%
START DATE 10/1/2017 COMPLEXITY FACTOR
RAISE DATE 4/1/2018 % OF RAISE 3.00%
ESCALATION PER YEAR
10/1/2017 -4/1/2018 4/2/2018 -10/1/2018
6 6
12 12
=50.00%51.50%
=1.0150
The total escalation for this project would be:1.50%
E
x
h
i
b
i
t
A
P
a
g
e
1
6
o
f
4
3
Printed 9/14/2017 PREPARED BY THE CONSULTANT Bureau of Design and
Environment (Rev. 05/08/15)
PAYROLL RATES
FIRM NAME Jorgensen & Associates DATE 09/14/17
PRIME/SUPPLEMENT Prime
PSB NO.
ESCALATION FACTOR 1.50%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Supervisor, P.L.S.$43.00 $43.65
Survey Party Chief, S.I.T.$26.75 $27.15
Instrument Operator $20.75 $21.06
Cadd Supervisor $30.75 $31.21
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Exhibit A Page 17 of 43
Printed 9/14/2017 PREPARED BY THE CONSULTANT Bureau of Design and Environment (Rev. 05/08/15)
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Jorgensen & Associates, Inc.DATE 09/14/17
PSB OVERHEAD RATE 1.467
PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
(1) Field-Topography Survey 16 380.00 557.46 37.10 141.31 1,115.87 54.34%
(2) Office-Compile Field Data 2 73.75 108.19 26.38 208.32 10.14%
(3) Office-Create Topography Base Sheets 6 196.75 288.63 70.38 555.76 27.06%
(4) Office-Create T.I.N. & Contours 2 61.50 90.22 22.00 173.72 8.46%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 26 712.00 1,044.50 37.10 260.07 0.00 0.00 0.00 2,053.68 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
E
x
h
i
b
i
t
A
P
a
g
e
1
8
o
f
4
3
Printed 9/14/2017 PREPARED BY THE CONSULTANT Bureau of Design and
Environment (Rev. 05/08/15)
AVERAGE HOURLY PROJECT RATES
FIRM Jorgensen & Associates, Inc.
PSB DATE 09/14/17
PRIME/SUPPLEMENT Prime
SHEET 1 OF 1
PAYROLL AVG TOTAL PROJECT RATES (1) Field-Topography Survey (2) Office-Compile Field Data (3) Office-Create Topography Base Sheets (4) Office-Create T.I.N. & Contours
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Supervisor, P.L.S.43.00 2 7.69%3.31 1 50.00%21.50 1 16.67%7.17
Survey Party Chief, S.I.T.26.75 8 30.77%8.23 8 50.00%13.38
Instrument Operator 20.75 8 30.77%6.38 8 50.00%10.38
Cadd Supervisor 30.75 8 30.77%9.46 1 50.00%15.38 5 83.33%25.63 2 100.00%30.75
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 26 100%$27.38 16 100.00%$23.75 2 100%$36.88 6 100%$32.79 2 100%$30.75 0 0%$0.00
E
x
h
i
b
i
t
A
P
a
g
e
1
9
o
f
4
3
Route: Rand Road (U.S. Route 12)
Section: Central Road to Elk Boulevard
County: Cook
Job No.:
Manhour Breakdown
Supplemental Topographic Survey Estimate
Rand Road + 11,620' = + 2.201 miles
Total Length + 11,620' = + 2.201 miles
1. Field – Supplemental Topographic Survey
a. Locate existing supplemental topography
6 hours x 2 men = 12 MH
b. Measure traverse & level circuit
2 hours x 2 men = 4 MH
Sub-total Item #1 16 MH
2. Office - Compile Field Data
a. Edit & compile supplemental topographic survey
1 hour x 1 man = 1 MH
b. Compute traverse & level circuit
1 hour x 1 man = 1 MH
Sub-total Item #2 2 MH
3. Office - Create Supplemental Topography Base Sheets
a. Layout and drafting
5 hours x 1 man = 5 MH
b. Check topographic survey
1 hour x 1 man = 1 MH
Sub-total Item #3 6 MH
(1)
Exhibit A Page 20 of 43
4. Office - Create T.I.N. & Contours
a. Update T.I.N. & contours
2 hours x 1 man = 2 MH
Total All Items 26 MH
(2)
E:\Civiltech\DesPlaines\Rand Rd\LOP
Exhibit A Page 21 of 43
Route: Rand Road (U.S. Route 12)
Section: Central Road to Elk Boulevard
County: Cook
Job No.:
Breakdown of
In House Direct Costs
Item
1. Field - Topographic Survey
a. Trips to project site - 1 each
+ 70 miles/trip x 1 trip = + 70 miles
+ 70 miles @ $0.53/mile = $ 37.10
E:\Civiltech\DesPlaines\RandRd\IHC
Exhibit A Page 22 of 43
DF-824-039
REV 12/04
Bureau of Design and Environment Printed 9/14/2017 6:57 PM
PAYROLL ESCALATION TABLE
FIXED RAISES
FIRM NAME Jorgensen & Associates, Inc.DATE 09/14/17
PRIME/SUPPLEMENT Prime 0.00 PTB NO.
CONTRACT TERM 12 MONTHS OVERHEAD RATE 146.70%
START DATE 10/1/2017 COMPLEXITY FACTOR
RAISE DATE 4/1/2018 % OF RAISE 3.00%
ESCALATION PER YEAR
10/1/2017 -4/1/2018 4/2/2018 -10/1/2018
6 6
12 12
=50.00%51.50%
=1.0150
The total escalation for this project would be:1.50%
E
x
h
i
b
i
t
A
P
a
g
e
2
3
o
f
4
3
DF-824-039
REV 12/04
PREPARED BY THE AGREEMENTS UNITPrinted 9/14/2017 6:57 PM
PAYROLL RATES
FIRM NAME Jorgensen & Associates, Inc.DATE 09/14/17
PRIME/SUPPLEMENT Prime
PSB NO.
ESCALATION FACTOR 1.50%
CLASSIFICATION CURRENT RATE CALCULATED RATE
Principal/Officer $46.00 $46.69
Supervisor, P.L.S.$43.00 $43.65
Survey Party Chief, S.I.T.$26.75 $27.15
Instrument Operator $20.75 $21.06
Cadd Supervisor $30.75 $31.21
Administrative Assistant $20.75 $21.06
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Exhibit A Page 24 of 43
DF-824-039
REV 12/04
PREPARED BY THE AGREEMENTS UNIT Printed 9/14/2017 6:57 PM
COST ESTIMATE OF CONSULTANT SERVICES
FIRM Jorgensen & Associates, Inc.DATE 09/14/17
PSB OVERHEAD RATE 1.467
PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0
DBE OVERHEAD IN-HOUSE Outside SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED Direct BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(F)(G)(H)(B-G)
(1) Pre-Survey 4 113.00 165.77 928.00 174.98 4,250.00 5,631.75 9.48%
(2) Survey Reconnaissance 48 1,140.00 1,672.38 111.30 423.93 3,347.61 5.63%
(3) Project Survey Plan 5 153.75 225.55 55.00 434.30 0.73%
(4) First Submittal Plat of Hwys. & Descriptions 138 4,439.50 6,512.75 110.00 1,604.03 12,666.27 21.32%
(5) Survey (Field)272 6,460.00 9,476.82 630.70 2,402.29 18,969.81 31.92%
(6) Survey (Office)92 3,821.25 5,605.77 1,366.92 10,793.94 18.17%
(7) Final Submittal Plat of Hwys & Descriptions 11 332.75 488.14 31.80 123.64 976.33 1.64%
(8) Coordination Meetings 2 92.00 134.96 37.10 38.29 302.35 0.51%
(9) QC/QA 53 2,230.00 3,271.41 797.70 6,299.11 10.60%
Subconsultant DL 0.00 0.00 0.00%
TOTALS 625 18,782.25 27,553.56 1,848.90 6,986.78 0.00 4,250.00 0.00 59,421.49 100.00%
DBE 0.00%
DBE
COST PLUS FIXED FEE
E
x
h
i
b
i
t
A
P
a
g
e
2
5
o
f
4
3
DF-824-039
REV 12/04
PREPARED BY THE AGREEMENTS UNIT Printed 9/14/2017 6:57 PM
AVERAGE HOURLY PROJECT RATES
FIRM Jorgensen & Associates, Inc.
PSB DATE 09/14/17
PRIME/SUPPLEMENT Prime
SHEET 1 OF 2
PAYROLL AVG TOTAL PROJECT RATES (1) Pre-Survey (2) Survey Reconnaissance (3) Project Survey Plan (4) First Submittal Plat of Hwys. & Descriptions (5) Survey (Field)
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal/Officer 46.00 2 0.32%0.15
Supervisor, P.L.S.43.00 148 23.68%10.18 16 11.59%4.99
Survey Party Chief, S.I.T.26.75 160 25.60%6.85 24 50.00%13.38 136 50.00%13.38
Instrument Operator 20.75 160 25.60%5.31 24 50.00%10.38 136 50.00%10.38
Cadd Supervisor 30.75 151 24.16%7.43 3 75.00%23.06 5 100.00%30.75 122 88.41%27.18
Administrative Assistant 20.75 4 0.64%0.13 1 25.00%5.19
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 625 100%$30.05 4 100.00%$28.25 48 100%$23.75 5 100%$30.75 138 100%$32.17 272 100%$23.75
E
x
h
i
b
i
t
A
P
a
g
e
2
6
o
f
4
3
DF-824-039
REV 12/04
PREPARED BY THE AGREEMENTS UNIT Printed 9/14/2017 6:57 PM
'
AVERAGE HOURLY PROJECT RATES
FIRM Jorgensen & Associates, Inc.
PSB DATE 09/14/17
PRIME/SUPPLEMENT Prime
SHEET 2 OF 2
PAYROLL AVG (6) Survey (Office)(7) Final Submittal Plat of Hwys & Descriptions (8) Coordination Meetings (9) QC/QA
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal/Officer 46.00 2 100.00%46.00
Supervisor, P.L.S.43.00 81 88.04%37.86 2 18.18%7.82 49 92.45%39.75
Survey Party Chief, S.I.T 26.75
Instrument Operator 20.75
Cadd Supervisor 30.75 11 11.96%3.68 6 54.55%16.77 4 7.55%2.32
Administrative Assistant 20.75 3 27.27%5.66
TOTALS 92 100%$41.54 11 100%$30.25 2 100%$46.00 53 100%$42.08 0 0%$0.00 0 0%$0.00
E
x
h
i
b
i
t
A
P
a
g
e
2
7
o
f
4
3
Route: Rand Road (U.S. Route 12)
Section: Central Road to Elk Boulevard
County: Cook
Job No.:
Manhour Breakdown
Land Acquisition Estimate
Length of Project
Rand Road + 11,620' = + 2.201 miles
Total Length + 11,620' = + 2.201 miles
10 Parcels: 3 Fee Simple; 1 Fee Simple & Temporary Easement; 2 Permanent Easement and
4 Temporary Easement Only.
1. Pre-Survey Phase
Research available records
a. Title Co. )
)
b. Recorder's Office ) 3 MH
)
c. I.D.O.T. )
)
d. Utilities )
)
e. Private Surveyors )
f. Land Owners ) 1 MH
Sub-total Item # 1 4 MH
2. Reconnaissance Survey 2 Men 48 MH
(1)
Exhibit A Page 28 of 43
3. Project Survey Plan + 2,640'/sheet - 5 sheets
a. Alignment info )
)
b. Existing R.O.W. info )
)
c. Land line data )
)
d. Subdivision data ) 5 sheets @ 1 hr./sheet = 5 MH
Sub-total Item #3 5 MH
4. First Submittal Plat of Highways & Descriptions
a. Ownership info )
)
b. Total holding boundaries )
)
c. Total holding area listing ) 5 MH
)
d. Private survey info )
)
e. Deed calculated closures )
f. Layout and drafting + 900'/sht. + 13 sheets
102 hours x 1 man = 102 MH
Index Sheet/Cover Sheet 1 sheet
2 hours x 1 man = 2 MH
Alignment sheets 4 sheets
8 hours x 1 man = 8 MH
Total Holding sheets 4 sheets
10 hours x 1 man = 10 MH
g. Legal descriptions 11 descriptions 11 MH
Sub-total Item #4 138 MH
(2)
Exhibit A Page 29 of 43
5. Survey (Field)
a. Measure existing R.O.W., property & section lines
102 hours x 2 men = 204 MH
b. Appraisal topography
22 hours x 2 men = 44 MH
c. Monument proposed R.O.W. lines
12 hours x 2 men = 24 MH
Sub-total Item #5 272 MH
6. Survey (Office)
a. Compute traverse
8 hours x 1 man = 8 MH
b. Compute existing R.O.W., property & section lines
70 hours x 1 man = 70 MH
c. Compile appraisal topography
3 hours x 1 man = 3 MH
d. Compute center line alignment
5 hours x 1 man = 5 MH
e. Compute proposed R.O.W., permanent & temporary easements
6 hours x 1 man 6 MH
Sub-total Item #6 92 MH
7. Final Submittal Plat of Highways & Descriptions
a. Final drafting + 22 sheets
6 hours x 1 man = 6 MH
b. Final descriptions 11 descriptions 2 MH
c. Assembly of final papers 3 MH
Sub-total Item #7 11 MH
(3)
Exhibit A Page 30 of 43
8. Coordination Meetings
1 meeting @ 2 hours = 2 MH
9. QC/QA
a. Check preliminary plats
22 sheets 45 MH
b. Check preliminary legal descriptions
11 legal descriptions 3 MH
c. Check final plats
22 sheets 4 MH
d. Check final legal descriptions
11 legal descriptions 1 MH
Total All Items 625 MH
(4)
E:\Civiltech\DesPlaines\Rand Rd\LALOP
Exhibit A Page 31 of 43
Route: Rand Road (U.S. Route 12)
Section: Central Road to Elk Boulevard
County: Cook
Job No.:
Breakdown of
In House Direct Costs
Item
1. Pre-Survey Phase
a. Trip to Cook County Recorder
+ 100 miles/trip x 1 trip = + 100 miles
+ 100 miles @ $0.53/mile = $ 53.00
b. Plats of Subdivision
25 plats @ $35/plat = $ 875.00
Sub-total Item #1 $ 928.00
2. Reconnaissance Survey
a. Trips to project site – 3 each
+ 70 miles/trip x 3 trips = + 210 miles
+ 210 miles @ $0.53/mile = $ 111.30
4. First Submittal Plat of Highways & Descriptions
a. Plat of Highways Mylars
22 sheets @ $5.00/sheet = $ 110.00
5. Survey (Field)
a. Trips to project site – 17 each
+ 70 miles/trip x 17 trips = + 1,190 miles
+ 1,190 miles @ $0.53/mile = $ 630.70
(1)
Exhibit A Page 32 of 43
7. Final Submittal Plat of Highways & Descriptions
a. Deliver Final Papers to District One office
+ 60 miles/trip x 1 trip = + 60 miles
+ 60 miles @ $0.53/mile = $ 31.80
8. Coordination Meetings
a. Meetings at Civiltech’s office – 1 ea.
+ 70 miles/trip x 1 trip = + 70 miles
+ 70 miles @ $0.53/mile = $ 37.10
Total All Items $ 1,848.90
(2)
E:\Civiltech\DesPlaines\Rand Rd\LAIHC
Exhibit A Page 33 of 43
ATTACHMENT C
Subconsultant Negotiations Proposal
Santacruz Land Acquisitions
Exhibit A Page 34 of 43
1
PROPOSAL FOR
LAND ACQUISITION SERVICES
City of Des Plaines
Civiltech Engineering, Inc.
Rand Road Sidepath
Central Ave to Elk Blvd 310 Happ Road · Suite 206
Northfield, IL 60093
www.santacruz-associates.com
Contact:
J. Steve Santacruz
847-868-9620
jsteve@santacruz-associates.com
Exhibit A Page 35 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
2
EXECUTIVE SUMMARY
Having extensive experience with right of way projects, we understand the
importance of keeping on schedule. On-time lettings gives the City of Des
Plaines, the Local Public Agency (“LPA”) the best use of its resources and
strengthens the efficiencies in the implementation of its roadway improvement
program. To achieve your goals, it is critical that your land acquisition
consultant understands the importance and addresses three critical issues in
the acquisition of right of way:
Deliver the right of way on-time to meet the letting
Manage the acquisition risks, including the cost of condemnation
litigation
Compliance with the Uniform Relocation Assistance and Real
Property Act of 1970, as amended (Uniform Act), IDOT land
acquisition policies and procedures and FWHA policies.
CRITICAL ISSUE 1: DELIVER THE RIGHT-OF-WAY ON-TIME
TO MEET LETTING
Delivery of right of way on-time keeps the project on its letting schedule. We
understand that nothing is more important to LPA. We also know that keeping
the land acquisition on-time and within budget is a measurement of success for
LPA. When a project does not meet its letting schedule, we know it can impact
the budget for LPA, causing scheduling conflicts with potential contractors and
also affect other economic factors which govern the delivery of the overall
roadway improvement program for LPA.
Santacruz Land Acquisitions is an industry leading right of way professional
organization with years of experience working on land acquisition projects
with the understanding of what needs to be done to complete an acquisition
on time.
Santacruz Land Acquisitions will work with the staff for LPA and Civiltech
Engineering, Inc., Engineer for LPA, (“Consultant”) to develop a land acquisition
plan for the construction of Rand Road Sidepath from Central Avenue to Elk
Boulevard (the “Project”) to assure that the goals are met. With years of right
of way acquisition work, we have a large database of real estate representatives
for corporate acquisitions to cut down the time spent in the initial steps of
locating the real estate representative for each property.
Exhibit A Page 36 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
3
These efficiencies minimize our time with an
acquisition and translate to your project staying on
schedule.
CRITICAL ISSUE 2: MANAGE THE
ACQUISITION RISKS
Equally important as the scheduled letting is the
acquisition budget for the Project. Cost overruns
can jeopardize a project from moving forward.
Because real estate costs can represent a
significant portion of the budget for a
transportation project, we will suggest ways to
minimize impacts and reduce costs in challenging
acquisitions. We will also work with LPA to
minimize the condemnation referrals that impact
the budget for this Project. By the same token, we
will quickly identify parcels in the very beginning of
the process that have title issues that can only be
resolved through condemnation.
Through experience, we know that a portion of the
parcels will need to be acquired through
condemnation. As such, your land acquisition
consultant needs to have knowledge of the legal
requirements necessary to position an agency for
condemnation. We possess that knowledge and
have experience providing “expert witness”
testimony in these matters.
Santacruz Land Acquisitions is made up skilled
right of way professionals with a vast background
in real estate and civil engineering with respect to
transportation projects which gives us the ability
to recognize issues and resolve them before they
create delays.
CRITICAL ISSUE 3: COMPLIANCE
WITH GOVERNMENT REGULATIONS
All land acquisition services must be performed in
accordance with the Uniform Relocation
Assistance and Real Property Act of 1970, as
amended (Uniform Act). Santacruz Land
Acquisitions is familiar with IDOT’s land acquisition
guidelines, policies and procedures.
We provide extensive experience complying with
federal and state laws and maximizing the team’s
knowledge of the land acquisition policies of
IDOT.
ADDITIONAL COMPONENT OF OUR
PROPOSAL: BEP UTILIZATION
Santacruz Land Acquisitions is a DBE with IDOT and
an MBE with Cook County and the City of Chicago.
Santacruz Land Acquisitions is also certified in the
Business Enterprise Program with the State of
Illinois Central Management Services.
WHY SANTACRUZ LAND ACQUISITIONS?
As you review our proposal, you will see that
Santacruz Land Acquisitions has the versatility,
experience and qualifications to deliver the
land acquisition needs for your project. What
sets us apart is:
Years of successful on-time delivery of
right of way land acquisition services to
various other agencies
Diverse set of real estate acquisition
disciplines including backgrounds in law
and civil engineering
Title review experience, including
familiarity with all types of recorded
documents affecting real estate and
knowledge on how to the clear title
Experience in reviewing plats and legal
descriptions, as well as an ability to
review and understand roadway
construction plans
Expertise with the Uniform Relocation
Assistance and Real Property Act of
1970, as amended (Uniform Act), Illinois
Eminent Domain Act (735 ILCS 30), IDOT
Land Acquisition Guidelines.
Familiarity with IDOT policies and
procedures related to land acquisition
and appraisals.
Exhibit A Page 37 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
4
SUMMARY
With a long history of successful delivery of a
variety of right of way projects on-time, within
budget and to our client’s satisfaction, we look
forward to the opportunity to assist LPA with its
land acquisition needs
COMPENSATION
Santacruz Land Acquisitions shall be entitled to the
compensation as shown on the attached schedule.
Our cost proposal, based on ten (10) projected
parcels of right-of-way, is as follows:
NEGOTIATIONS: $28,000.00.
As directed, Santacruz Land Acquisitions shall
invoice LPA or Consultant for any fees and charges
related to the acquisitions including, without
limitation, (i) the cost of the later date title
commitments, (ii) the cost of title insurance
policies obtained on the parcels to be acquired, (iii)
the cost of recording any necessary documents to
complete the conveyance and obtain clear title,
(iv) lender’s fees related to the processing of any
partial releases needed to provide clear title, and
(v) land trustee processing fees. Santacruz Land
Acquisitions shall include $500.00 per parcel for
these charges. Santacruz Land Acquisitions shall
pay any such fees and charges in excess of the
$500.00 per parcel allowance for which Santacruz
Land Acquisitions shall be entitled to additional
compensation in the amount of any such payments
pursuant to a separate work order issued.
Santacruz Land Acquisitions will attend and/or
participate in up to four (4) hours of meetings and
conference calls for consultations on the project.
This will include, without limitation, kick-off
meetings, planning discussions, project strategy
development and review of parcels with
acquisition challenges.
Based on the projected total number of parcels of
right-of-way to be acquired for the Project, the
land acquisition negotiation services provided
herein are offered a cost not to exceed of
$34,000.00 as follows:
Land Acquisition Services $28,000.00
Consultation/Meeting Services $1,000.00
Direct Billable Expenses $5,000.00
Exhibit A Page 38 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
5
TECHNICAL APPROACH
Santacruz Land Acquisitions shall perform all necessary services in the
negotiation of the acquisition of necessary properties required for the
completion of the Project. All services shall be performed at the direction of
LPA and Consultant in accordance with the policies and procedures of IDOT,
as applicable, the Federal Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (“Uniform Act”), as amended (49 CFR Part 24),
the Illinois Eminent Domain Act (735 ILCS 30) (“Eminent Domain Act”) and the
Illinois Code of Civil Procedure (“Code of Civil Procedure”).
Santacruz Land Acquisitions will review the highway construction plans with
LPA and/or the Consultant to understand the nature and purpose of the
project.
Santacruz Land Acquisitions agrees to perform the services as set forth herein
as well as furnish and deliver to LPA the final reports accompanied by all
necessary documents needed for recordation and/or necessary for eminent
domain proceedings. The process described in this section has been the
roadmap to many successful right of way projects for Santacruz Land
Acquisitions helping us help you keep your projects on-time and within
budget.
LAND ACQUISITION CRITICAL PATH STEPS –
“OUR ROAD MAP”
Task 1: Notice to Proceed
Our services start within one week (or sooner, if requested) of an
authorization to proceed from LPA.
Task 2: Kick-off Meeting
As requested, Santacruz Land Acquisitions will meet with LPA and/or
Consultant to discuss the Project, identify issues and develop any necessary
strategies to assure the timely completion of the Project.
Exhibit A Page 39 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
6
Task 3: Delivery and Review of
Project Information
LPA or Consultant will provide Santacruz Land
Acquisitions with plats of highway, legal
descriptions, the most recent title commitments
and any other pertinent information regarding the
property owner for each parcel assigned for
acquisition. In addition, LPA or Consultant will also
provide a set of project plans, including, (i) plan
and profile, (ii) drainage and utilities, (iii) pavement
markings and (iv) cross sections.
Task 4: Negotiation and Acquisition
All negotiations and acquisition services shall be
provided by Santacruz Land Acquisitions after
approval by LPA of the amount of just
compensation to be offered to the property
owner.
The Negotiator assigned by Santacruz Land
Acquisitions will not have any authority to
determine administrative settlements. The
Negotiator will consult with LPA for approval of
any counter offers and upon acceptance by LPA of
any such counter offer, Santacruz Land
Acquisitions will prepare the necessary
documentation for administrative settlement.
Prior to the start of negotiations, the Negotiator
will review the plats of highway and appraisals for
each parcel before the start of negotiations with a
property owner to understand the valuation and
impact to the property. Santacruz Land
Acquisitions will also inspect the title commitment
provided for each parcel to determine the liens
and encumbrances that will need to be addressed
in order to complete the acquisition process for
LPA. Santacruz Land Acquisitions will direct any
questions to LPA or Consultant resulting from its
review of the plans, plats, appraisals and title
commitments so that Santacruz Land Acquisitions
is prepared for any issues raised by the property
owner during negotiations.
Before contacting the owner of a parcel, Santacruz
Land Acquisitions will prepare and send the
introductory letter to the property owner on LPA’s
letterhead. This letter will provide a general
statement of the Project, identify the property and
the legal property owner, and briefly state the
right of requirements necessary from the parcel.
This letter shall also contain contact information
for Santacruz Land Acquisitions and a
representative of LPA.
Santacruz Land Acquisitions will prepare an offer
package for presentation to the owner at the first
meeting. The offer package shall contain the Basis
for Computing Total Approved Compensation and
Offer to Purchase (in the format approved by
IDOT), a copy of the plat of highway with the
acquisition areas highlighted and a copy of the
legal descriptions of the parcels to be acquired. If,
after repeated efforts to contact the property
owner to schedule a meeting to present the offer,
Santacruz Land Acquisitions is unable to make
contact with the property owner, or if the property
owner is located out of town, or at the request of
the property owner to have the offer package
mailed, Santacruz Land Acquisitions will send the
offer package by certified mail so that a receipt of
delivery can be established.
Santacruz Land Acquisitions will personally contact
the property owner a minimum of three times
before making a determination that the
acquisition of the parcel cannot be successfully
negotiated. In most cases, Santacruz Land
Acquisitions will exceed the minimum number of
contacts in an attempt to make all reasonable
efforts to reach a settlement before
recommending that LPA commence condemnation
proceedings. All contacts and efforts to make
contact with the property owner shall be
documented in the negotiator’s report maintained
by Santacruz Land Acquisitions for each parcel.
If, during its discussions with the property owner,
errors in the plans are discovered or the property
owner requests design changes, Santacruz Land
Acquisitions will immediately notify LPA or
Consultant with this information. At any time
during negotiations for situations involving design
changes, errors in plans or for any other reason, if
requested by LPA or Consultant, Santacruz Land
Acquisitions will cease negotiations on certain
Exhibit A Page 40 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
7
parcels until corrected information or further
instruction is provided to Santacruz Land
Acquisitions.
Upon successful negotiations with the property
owner, Santacruz Land Acquisitions will prepare all
necessary conveyance documents in the forms
provided by and approved by IDOT in order to
complete the acquisition and obtain title approval
for the property. Santacruz Land Acquisitions will
submit the completed parcel file with original
conveyance documents, any documents necessary
for title clearance, the Negotiator’s Log
documenting all negotiation activities, copies of all
correspondence with the property owner, title
commitments, plats, and all other documentation
as required by LPA.
In the event that Santacruz Land Acquisitions, after
having made every reasonable effort to contact
and negotiate with the owner of a parcel, is unable
to obtain a settlement on the approved appraisal
amount, Santacruz Land Acquisitions shall prepare
and submit to LPA a completed parcel file with its
recommendation to acquire the parcel by means
of condemnation. In addition, the file will include
the Negotiator’s Log, copies of all correspondence
with the property owner, title commitments, plats,
and all other documentation as required by LPA.
We understand that appearances in court and/or
pretrial conferences, which may include
depositions, and preparation for litigation or pre-
trial conferences may be required by LPA so that it
may complete the acquisition of the property
through condemnation. In such case, at the
request of LPA or its trial counsel, we shall make
any such appearances or complete such
preparation work in order to assist with this
process. Such requests will be pursuant to a
separate work order.
PERSONNEL
The experience and talent of the right of way
professionals that make up the team for Santacruz
Land Acquisitions will, to a large extent, be the
basis for the success of keeping this Project on-
time and within budget. J. Steve Santacruz brings
over twenty years of right of way acquisition
experience to lead this team as its project
manager. He has worked on thousands of
acquisition parcels for ISTHA, IDOT, Cook, Kane,
Lake, and Will Counties. Steve has a reputation in
the right of community of being able to handle the
most complex of land acquisition transactions.
The internal support team members for Santacruz
Land Acquisitions include Robin Weber, a real
estate paralegal with over twenty years of
experience in closing residential and commercial
real estate transactions, and Jonathan Abplanalp,
a District 1 fee negotiator.
PRIOR EXPERIENCE
Santacruz Land Acquisitions was founded in 1992
as Santacruz Associates Ltd. and has grown to be
one of the most dependable right of way
negotiation firms in IDOT’s District 1. Since it
opened, Santacruz Land Acquisitions has been
providing comprehensive right of way solutions,
including negotiation activities and the
coordination of the valuations of parcels for
various public agencies.
We bring an array of services and broad disciplines
in real estate which give us a distinct advantage in
handling even the most complex of your land
acquisition projects.
Santacruz Land Acquisitions has delivered real
estate solutions for its public agencies balancing
risk management and letting dates on some of
the largest and most intricate projects in the
State.
Exhibit A Page 41 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
8
EXHIBITS
a. Pricing Schedule
Exhibit A Page 42 of 43
PROPOSAL FOR LAND ACQUISITON SERVICES
9
Compensation for Services
Negotiation Services
Negotiation and acquisition services for Right of Way including, $2,800.00
without limitation, documentation of conveyance of property interest
Consultation & Witness Services
Rate for each ½ day in pretrial conference or in court for Negotiator $1,000.00
Hourly rate for consultation not otherwise specifically provided for herein $250.00
Title Services (if applicable)
Later date commitment – In addition to actual recording costs
+ Administrative fee $25.00
Title insurance policies – In addition to actual recording costs
+ Administrative fee $25.00
Recording of Documents – In addition to actual recording costs
+ Administrative fee $25.00
Copies of recorded documents – In addition to actual copying costs & research fees
+ Administrative fee $25.00
Exhibit A Page 43 of 43
FIRE DEPARTMENT
405 S. River St
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
Date: February 7, 2018
To: Michael Bartholomew, City Manager
From: Alan Wax, Fire Chief
Subject: Participation in MABAS Division 3 Grant for Radios and Accountability System
Issue: Division 3 of the Mutual Aid Box Alarm System (MABAS) is the fire department mutual aid
organization consisting of 17 fire departments in the north and northwest suburbs, including Des Plaines. In
late January, MABAS Division 3 members voted to participate in a regional federal grant application under
the FEMA Assistance to Firefighters Grant (AFG) Program in order to purchase portable two-way radios and
an emergency scene personnel accountability software program that utilizes those radios. As individual fire
departments, obtaining this grant for this purpose would be very challenging. By applying as a MABAS
Division, the Grant Committee would look favorably on this application due to its regional nature. In order
to apply for this grant, one organization needs to serve as the coordinating and applying agency. The City of
Evanston agreed to do so, and thus the other Division 3 members participating in the grant need to enter a
Memorandum of Understanding (MOU) with Evanston.
Analysis: Portable radio life expectancy is 12 to 15 years. Most of the Des Plaines Fire Department’s portable
radios were originally used by the Police Department, and then transferred to the Fire Department in 2014
when the Police Department joined the Cook County radio network and was issued new County portable
radios. The portable radios are currently 10 to 12 years old, and are starting to decline. In the past two years,
the Fire Department has had to replace approximately ten radios due to failure. There remain about fifteen
“spare” radios to replace in-service radios when the in-service radios fail.
The AFG Grants notice was published by FEMA in mid-December, 2017 with a submittal deadline date of
February 2, 2018. Since the notice publication, Division 3 chiefs discussed the grant, recognized the
advantages to requesting this equipment and software, compiled the necessary data for the application,
determined that Evanston would serve as the coordinating agency, worked with Evanston to develop the
MOU, and approved moving forward with the application as a MABAS Division at the Division’s first
meeting, which was held on January 25, 2018.
Due to the short deadline for submittal, February 2, 2018, the MOU was signed in order to participate in the
grant. The MOU was reviewed by Holland & Knight on behalf of the ten H&K clients in MABAS Division
MEMORANDUM
Page 1 of 12
3. H&K made some suggestions for changes to protect the members, which Evanston agreed to. I specifically
note that H&K confirmed that each agency can remove themselves from the Agreement at any time prior to
purchasing the radios, should an agency choose to do so. The MOU also provides that if the grant is denied
by FEMA, then the MOU terminates.
The equipment requested for Des Plaines under the grant costs $257K, including group purchase pricing.
Under the grant rules, Des Plaines would be responsible for 10%, or approximately $25.7K. The grant also
covers maintenance costs for the first two years. Following that, maintenance costs would be covered within
the budget as our current portable radio maintenance costs are covered, along with an annual licensing fee of
$800 for the accountability software.
Grants are typically awarded six-to-nine months after the application deadline, and purchasing may occur the
year following award. It is my intent to submit for Des Plaines’ 10% as part of the 2019 budget process, and
then make the purchase in 2019. Should the attached Resolution not pass, or should the 10% match not be
approved for the 2019 budget, then Des Plaines would withdraw from the project, and we would deal with
replacing portable radios as needed over the next few years by making purchases individually as a department
(unless other grant opportunities arose).
Recommendation: In an effort to increase firefighter safety and reduce equipment replacement costs, I
recommend approval of the Resolution ratifying entry into the MOU.
Attachments:
Resolution R-43-18
Resolution Exhibit A – MOU with the City of Evanston and the Other Participating Agencies
Attachment 3 – Brochure of Personnel Accountability and Radio System
Page 2 of 12
1
CITY OF DES PLAINES
RESOLUTION R - 43 - 18
A RESOLUTION RATIFYING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF EVANSTON
AND THE MABAS DIVISION 3 AGENCIES FOR A JOINT
APPLICATION TO FEMA’S FIREFIGHTER GRANT
PROGRAM.
WHEREAS, the City of Des Plaines is a home rule municipality in accordance with Article
VII, Section 6 of the Constitution of the State of Illinois of 1970; and
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the City’s Fire Department is a participating agency in Division 3 of the
Mutual Aid Box Alarm System, a partnership of north suburban fire departments organized to
provide mutual aid, specialized response, unique resources, and combined training (“MABAS
Division 3”); and
WHEREAS, the Federal Emergency Management Agency (“FEMA”) offers grants to fire
departments through its Assistance to Firefighters Grant Program (“AFG Program”) to allow
departments to acquire the resources needed to equip and train their emergency personnel so that
they can keep the public safe from fires and fire-related hazards; and
WHEREAS, the City of Evanston Fire Department and the participating agencies of
MABAS Division 3 (“Participating Agencies”) have determined that their collective missions
would be better served by submitting a joint application for a grant to purchase a new APX
Personnel Accountability System manufactured by Motorola Solutions, Inc., of Schaumburg,
Illinois, and its associated equipment (collectively, “APX System”) to FEMA’s AFG Program
(“Joint Application”); and
WHEREAS, in order to proceed with the Joint Application, the City of Evanston
(“Evanston”) and the Participating Agencies desire to enter into a memorandum of understanding
(“Memorandum of Understanding”) to set forth the terms and conditions of the submission of
the Joint Application; and
WHEREAS, the City’s Fire Department has determined that its public safety mission
would be better served by joining Evanston and the Participating Agencies in the Joint Application
for the new APX System; and
WHEREAS, in support of the City’s Fire Department’s public safety mission, the City
desires to ratify the Memorandum of Understanding; and
Page 3 of 12Resolution R-43-18
2
WHEREAS, the City Council has determined that it is in the best interests of the City and
its residents to ratify the Memorandum of Understanding;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The City Council hereby adopts the foregoing recitals as its
findings, as if fully set forth herein.
SECTION 2: RATIFICATION OF MEMORANDUM OF UNDERSTANDING. The
City Council hereby ratifies, pursuant to the City’s home rule power, the Memorandum of
Understanding in the form attached to this Resolution as Exhibit A.
SECTION 3: AUTHORIZATION TO EXECUTE MEMORANDUM OF
UNDERSTANDING. The City Council hereby authorizes and directs, pursuant to the City’s
home rule power, the City’s Fire Chief to execute and seal, on behalf of the City, the final
Memorandum of Understanding between the City, the Participating Agencies, and Evanston.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Res Ratifying 2018 MOU with Evanston for MABAS Joint Radio Grant
Page 4 of 12Resolution R-43-18
1
Memorandum of Understanding between the City of Evanston and
Participating Agencies of MABAS Division 3
FY 2018 FEMA Assistance to Firefighter Grant Program
This memorandum of understanding (MOU) will serve as an agreement between the
City of Evanston and the other agencies that are signatories to this MOU, which include
MABAS Division 3 Special Teams and those fire agencies in MABAS Division 3 that will
be participating in the 2018 FEMA Assistance to Firefighters regional grant application
for the Motorola's APX Personnel Accountability System and associated equipment.
It is understood that:
1.Participating agencies agree that the City of Evanston will submit an application
for funds from the 2018 FEMA Assistance to Firefighters Regional Grant on
behalf of the thirteen agencies in MABAS 3. All financials and reports required
under this grant will be administered by the Evanston Fire Department.
2.Participating agencies agree to meet all of the requirements of the FY 2018
Assistance to Firefighters Grant Notice and the criteria within the grant for
recipients. Participating agencies warrant that they will provide all necessary
information for the grant reporting within a timely manner.
3.The regional grant requires a 10% matching contribution for each participating
department. The 10% contribution will be determined by the amount of
equipment requested for your department in addition to an equal distribution of
overall project costs.
4.Agencies must submit their 10% matching contribution to the City of Evanston prior to
the order for equipment is made. Transfer of funds by the participating agencies to the
Evanston Fire Department shall be made in the form of electronic funds transfer (EFT).
Nothing in this section or this Agreement shall limit the ability of either party to modify
this Agreement at a later date in order to provide for an alternative method(s) of
payment transfer.
5.Distribution of the equipment will be completed once the radios are programmed
and training is completed for your department. Equipment distribution will be
completed according to the proposed equipment lists established for each
department. Schedules of planned implementation will be completed upon
successful awarding of the grant project. Departments shall keep proper
inventory of any equipment received in excess of $5,000 in value.
EXHIBIT A
Page 5 of 12Resolution Exhibit A
2
6.Installation of the MDT (command terminals) is the responsibility of each
individual department and is not included in the project costs. Installation of MDT
will take place following the distribution and training of equipment.
7.By participation in this project, all agencies agree to use the firefighter
accountability system, maintain the equipment in working order, and make
recommendations for changes or improvements to the system.
8.This Agreement shall be governed by and construed and enforced in accordance with
the laws of the State of Illinois, excluding its choice of law rules. In the event of a
dispute hereunder, the parties agree to submit to the exclusive jurisdiction of the state
courts of, and federal courts sitting in, Cook County, Illinois.
9.No Liability to Other Parties. Each party shall be responsible for its own costs incurred
in connection with the Agreement. Each party shall be responsible for resolving and
reconciling its own errors, but shall not be liable to any other parties for damages of any
kind as a result of errors. Each party shall be liable for the acts and omissions of its own
employees and agents. The Agreement does not confer any rights or benefits on any
third party.
10. This MOU constitutes the entire agreement between the Parties pertaining to the subject
matter in this MOU, and it supersedes all prior and contemporaneous agreements and
understandings, whether oral or written, of the Parties.
11. If any provision of this MOU or application thereof to any person or circumstance is ruled
unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or
applications of this MOU that can be given effect without the invalid application or
provision, and each invalid provision or invalid application of this MOU is severable.
12. Any amendment to this MOU must be in writing and approved by the parties.
13. Point of Contract: The point of contact for this Agreement is:
Brian Scott, Fire Chief
Evanston Fire Department
909 Lake Street
Evanston, IL 60201
bscott@cityofevanston.org
847.866.5924
14. This MOU shall be interpreted, construed and governed in accordance with the City
Code and the laws of the State of Illinois.
15. This MOU has been carefully and fully read by the Parties, who understand its contents
and are satisfied with the MOU herein mentioned and the same shall be binding upon
and inure to the benefit of the Parties’ agents, officers, directors, shareholders, and
employees respectively.
Page 6 of 12Resolution Exhibit A
3
16. This MOU will be deemed effective as of the date of the last signature below.
17.This MOU shall automatically terminate in the event that the application for funds from
the 2018 FEMA assistance to Firefighters Regional Grant is denied.
IN WITNESS WHEREOF, the Parties agree to the above terms and have executed this
Memorandum of Understanding as the last date written below:
For the Evanston Fire Department
Signature Printed Name and Rank
Date:
For the Morton Grove Fire Department
Signature Printed Name and Rank
Date:
For the Northfield Fire Department
Signature Printed Name and Rank
Date:
For the Winnetka/Kenilworth Fire Department
Signature Printed Name and Rank
Date:
For the Northbrook Fire Department
Signature Printed Name and Rank
Date:
Page 7 of 12Resolution Exhibit A
4
For the North Main FPD
Signature Printed Name and Rank
Date:
For the Prospect Heights FPD
Signature Printed Name and Rank
Date:
For the Lincolnwood Fire Department
Signature Printed Name and Rank
Date:
For the Des Plaines Fire Department
Printed Name and Rank Signature
Date:
For the Wilmette Fire Department
Signature Printed Name and Rank
Date:
Page 8 of 12Resolution Exhibit A
5
For the Glenview Fire Department
Signature Printed Name and Rank
Date:
For the Niles Fire Department
Signature Printed Name and Rank
Date:
For the Highland Park Fire Department
Signature Printed Name and Rank
Date:
For the Skokie Fire Department
Signature Printed Name and Rank
Date:
For the MABAS D3 Special Teams
Signature Printed Name and Rank
Date:
Page 9 of 12Resolution Exhibit A
P
a
g
e
1
0
o
f
1
2
A
t
t
a
c
h
m
e
n
t
3
P
a
g
e
1
1
o
f
1
2
A
t
t
a
c
h
m
e
n
t
3
P
a
g
e
1
2
o
f
1
2
A
t
t
a
c
h
m
e
n
t
3
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: February 2, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: Bid Notice for Contract 62267 - Des Plaines River Road Reconstruction, Phase III
Henry Avenue to Rand Road, with the Illinois Department of Transportation
Issue: Plans and specifications for Contract 62267 - Des Plaines River Road Reconstruction, Phase III (Henry
Avenue to Rand Road) project is nearing completion. They will be ready for bid within the coming weeks.
Project Name: Contract 62267- Des Plaines River Road Reconstruction – Phase III
LOCATION LIMITS ACTIVITY
Des Plaines River Road Henry — Rand Reconstruction
Analysis: The activity descriptions for the proposed work are as follows:
•Road reconstruction project to include replacement and widening of pavement and base, replacement
of curb and gutter, driveway aprons and various sidewalk, and re-grading of parkways.
•The pavement reconstruction and pavement widening will provide continuous two 10.5’ and variable
width through lanes in each direction separated by thermoplastic pavement marking complete with
11’ left turn lanes at various intersections.
•Also to include highway lighting, new storm sewer installation, and sidewalk replacement.
•Traffic signals will be modernized at all the intersections from Miner Street to Rand Road complete
with emergency vehicle preemption.
•New Water main will be installed as part of this project for the length of the improvement. Water
main projects include the installation of new water mains and connection of individual water services
to the new main.
Recommendation: We recommend the Des Plaines River Road Reconstruction – Phase III (Henry Avenue
to Rand Road) be advertised for bid. Funding will be from budgeted funds: Grant Funded Projects Fund,
Capital Projects Fund and Water Fund
MEMORANDUM
Page 1 of 1
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: January 23, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering
Subject: Bid Notices for 2018 CIP Concrete Improvements - MFT-18-00000-01-GM,
2018 CIP Street & Utility Improvements - Contract A, 2018 CIP Street & Utility
Improvements - Contract B, 2018 CIP Street & Utility Improvements - Contract C and
2018 Street Sign Replacement Program
Issue: Plans and specifications for five 2018 Capital Improvement Program (CIP) projects are nearing
completion. They will be ready for bid within the coming weeks.
Project Name: 2018 CIP Concrete Improvements- MFT-18-00000-01-GM
LOCATION LIMITS ACTIVITY
Laurel Avenue/Graceland Avenue Marion—Thacker Alley Reconstruction
Oakwood Avenue/Walnut Avenue White—Walnut Alley Reconstruction
Various Various Curb Replacement
Various Various Sidewalk Replacement
Project Name: 2018 CIP, Contract A
LOCATION LIMITS ACTIVITY
Birch Street Howard—Welwyn Rehabilitation, 8” Water Main
Cedar Street Touhy—Jarvis Rehabilitation, 8” Water Main
Fox Lane Joseph—Craig Rehabilitation, 8” Water Main
Parkwood Lane Rusty—Estes Rehabilitation, 8” Water Main
Scott Street Jarvis—Touhy Reconstruction, 8” Water Main
Westview Drive Touhy—Jarvis Rehabilitation, 8” Water Main
Sprucewood Avenue Birchwood—Jarlath Rehabilitation, 8” Water Main
Shagbark Drive River—South Dead End Rehabilitation, 8” Water Main
Fifth Avenue South Forest—Oakton Rehabilitation, 8” Water Main
MEMORANDUM
Page 1 of 2
Project Name: 2018 CIP, Contract B
LOCATION LIMITS ACTIVITY
Stratford Road State—Princeton Reconstruction, 12” Water Main,
Storm Sewer
Walnut Court Southwest Pl—Dead End Reconstruction, 8” Water Main,
Storm Sewer
Grant Drive East Southeast Pl—Northwest Pl Reconstruction, 8” Water Main,
Storm Sewer
King Lane Beau—Munroe Rehabilitation
Clark Lane Dempster—Walnut Reconstruction
Van Buren Avenue Margret—Lee Reconstruction, 8” Water Main
Project Name: 2018 CIP, Contract C
LOCATION LIMITS ACTIVITY
Various Citywide Resurface
Project Name: 2018 Street Sign Replacement Program
LOCATION LIMITS ACTIVITY
Various Ward 4 and a small
portion of Ward 3 Street Sign Replacement
Analysis: The activity descriptions for the proposed work are as follows:
• Alley reconstruction projects consist of removing existing pavement and constructing porous concrete
pavement.
• Street reconstruction projects include replacement and widening of pavement and base, replacement
of curb and gutter, driveway aprons and various sidewalk, and re-grading of parkways.
• Street rehabilitation projects (for streets with existing curb and gutter) include replacement of
pavement, driveway aprons, and various curbs, and repair of trip hazardous sidewalk.
• Street rehabilitation projects (for streets without existing curb and gutter) include replacement and
widening of pavement, replacement of driveway aprons, repair of trip hazardous sidewalk, and re-
grading of drainage swales. No new curb and gutter will be constructed.
• Street resurface projects consist of replacing only the surface layer of the asphalt pavement.
• Storm sewer projects include the installation of new storm sewers.
• Water main projects include the installation of new water mains and connection of individual water
services to the new main. Water services will be interrupted at various times and locations.
Recommendation: We recommend the following projects be advertised for bid:
1) 2018 CIP Concrete Improvements - MFT-18-00000-01-GM.
Budgeted Funds -Motor Fuel Tax Fund and Capital Projects Fund
2) 2018 CIP Street & Utility Improvements - Contract A
Budgeted Funds - Capital Projects Fund and Water Fund
3) 2018 CIP Street & Utility Improvements - Contract B
Budgeted Funds – Capital Projects Fund and Water Fund
4) 2018 CIP Street & Utility Improvements - Contract C
Budgeted Funds – Capital Projects Fund
5) 2018 Street Sign Replacement Program
Budgeted Funds – Capital Projects Fund
Page 2 of 2
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: January 25, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Johanna Bye, AICP, Senior Planner
Subject: Major Variations for 1233 Webster Lane, 17-094-V (3rd Ward)
Issue: This item originally went before the Council on December 4, 2017 and was deferred to allow the
applicant and City Staff to investigate and discuss compliance with current building codes.
It has been determined that the structure needs to be detached from the garage and new footings installed to
be in compliance with the Building Code.
The petitioner is now requesting Major Variations from Sections 12-8-1.C.3 and 12-8-1.C.5 of the 1998 Des
Plaines Zoning Ordinance, as amended, to allow an accessory structure of 252 square feet, when the maximum
allowed is 150 square feet, and to allow a setback of 4’6”, when a 5’ setback is required, for a shed.
Analysis:
Address: 1233 Webster Lane
Owners: Anthony Danno, 1233 Webster Lane, Des Plaines, IL 60018
Petitioner: Anthony Danno, 1233 Webster Lane, Des Plaines, IL 60018
Case Number: 17-094-V
Real Estate Index
Number: 09-20-310-004-0000
Ward: #3, Alderman Denise Rodd
Existing Zoning R-1 Single-Family Residential
Existing Land Use Residential
MEMORANDUM
Page 1 of 24
Surrounding Zoning North: R-1 Single-Family Residential
South: R-1 Single-Family Residential
East: R-1 Single-Family Residential
West: R-1 Single-Family Residential
Surrounding Land Use North: Residential
South: Residential
East: Residential
West: Residential
Street Classification Webster Lane is a local street
Comprehensive Plan Residential – Traditional Single Family is the recommended use of the property
Project Description The petitioner, Anthony Danno, is requesting two variances for a garage
addition built without benefit of a permit. The addition extends 12’ off the rear
of the existing garage and is 21’ wide, for a total of 252 square feet. The addition
required a variation for the total area of the detached garage (a maximum of 720
square feet is permitted; 791 square feet was constructed) and the setback from
the side lot line (5’ is required; the addition has a setback of 4’6”).
To be in compliance with the Building Code, the addition needs to be detached
from the garage and additional foundation supports installed. Once detached,
the structure will be considered a shed. As a result, two different variations are
required: 1) to allow an accessory shed structure of 252 square feet, when the
maximum allowed is 150 square feet, and 2) to allow a setback of 4’6”, when a
5’ setback is required, for a shed. A new building permit will be required for
this work.
Variation Findings
Variation requests are subject to the standards set forth in Section 12-3-6(H) of the 1998 City of Des Plaines
Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments:
1. Hardship: No variation shall be granted pursuant to this subsection H unless the applicant
shall establish that carrying out the strict letter of the provisions of this title would create a
particular hardship or a practical difficulty:
Comment: The petitioner has stated that the area the shed was built in is unusable space and not visible
from the home. The plan to build this storage area came about after viewing the home and the condition
the previous owners left the area, stating that it was severely overgrown with bushes and weeds and
had a dilapidated storage area that was unsafe and unusable. The petitioner built the shed to blend with
the existing detached garage.
2. Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to
the same provision by reason of a unique physical condition, including presence of an existing
use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape
or size; exceptional topographical features; or other extraordinary physical conditions peculiar
to and inherent in the subject lot that amount to more than a mere inconvenience to the owner
and that relate to or arise out of the lot rather than the personal situation of the current owner
of the lot:
Page 2 of 24
Comment: The petitioner has stated that the area where the shed was built is unusable space. It is not
visible from the home, the street or most of the other areas of the yard, and as a result, it would not be
a safe place to have children playing.
3. Not Self-Created: The aforesaid unique physical condition is not the result of any action or
inaction of the owner or its predecessors in title and existed at the time of the enactment of the
provisions from which a variance is sought or was created by natural forces or was the result
of governmental action, other than the adoption of this title:
Comment: The petitioner has stated that they purchased the home in May 2017. They are aware of a
second-story addition to the property from 2003. Staff would like to point out that this addition
required a variation for front-yard setback. Additionally, the property received a variation for the
setback of a new detached garage (the current garage) in 2007. This garage was to have a 4’ setback
from the side property line; however, as the plat of survey shows, it was actually built with a 3’5”
setback.
4. Denied Substantial Rights: The carrying out of the strict letter of the provision from which a
variance is sought would deprive the owner of the subject lot of substantial rights commonly
enjoyed by owners of other lots subject to the same provision:
Comment: The petitioner has stated that since the home does not have a basement, additional storage
in the form of a shed was needed. The petitioner has stated that they would like an area to keep their
personal items safe and protected, as other homes in the neighborhood do.
5. Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability
of the owner or occupant to enjoy some special privilege or additional right not available to
owners or occupants of other lots subject to the same provision, nor merely the inability of the
owner to make more money from the use of the subject lot:
Comment: The petitioner has stated that the variations requested are the minimum required in order to
create the safe, protected area to store personal items.
6. Title And Plan Purposes: The variation would not result in a use or development of the subject
lot that would be not in harmony with the general and specific purposes for which this title and
the provision from which a variation is sought were enacted or the general purpose and intent
of the comprehensive plan:
Comment: The petitioner has stated that the shed has been constructed to withstand weather conditions
and to last a long time. The structure was built to match the existing detached garage so that it be
visually appealing to anyone that can see it and was built in an area that very few neighbors can see.
Planning and Zoning Board Review: The Planning and Zoning Board met on November 14, 2017 to
consider the Major Variations. The petitioner explained the proposal and stated that the 12’ by 21’ garage
addition was constructed without a permit, as he was unaware one was needed. He stated that the home does
not have a basement, and that additional storage is needed. No members of the public spoke in support or
opposition of the proposal, but the neighbor to the south at 1243 Webster Lane wrote a letter to the Planning
and Zoning Board to state that he was in support of the garage addition and would like it to remain.
The Planning and Zoning Board, after having heard and fully considering the evidence, recommended (6-0)
that the City Council approve the Major Variations at 1233 Webster Lane.
Page 3 of 24
Recommendations: I recommend approval of Ordinance Z-31-17 approving Major Variations from Section
12-8-1 of the 1998 Des Plaines Zoning Ordinance, as amended, to allow an accessory structure of 252 square
feet, when the maximum allowed is 150 square feet, and to allow a setback of 4’6”, when a 5’ setback is
required, for a shed, subject to the following conditions:
Conditions:
1. The petitioner remove all other accessory structures from the property.
2. Detach the structure from the garage and install additional foundation supports approved by the
City’s Building Official.
3. Obtain all necessary Building Permits.
Pursuant to Sections 12-3-6(G) of the Zoning Ordinance, the City Council has the authority to approve,
approve with modifications, or disapprove the application.
It is requested that this item be placed on the Committee of the Whole agenda at the February 5, 2018 City
Council meeting.
JB/jb
Attachments:
Attachment 1: Petitioner’s Variation Application
Attachment 2: Location Map
Attachment 3: Site and Context Photos
Attachment 4: Letter from Planning & Zoning Board to the Mayor
Attachment 5: Minutes of the November 14, 2017 Planning & Zoning Board hearing
Exhibits:
Ordinance Z-31-17 Approving Major Variations from Section 12-8-1 of the City of Des Plaines Zoning
Ordinance at 1233 Webster Lane.
Exhibit A: Plat of Survey and Site Plan prepared by Nekola Survey, Inc., and dated April 18, 2017.
Exhibit B: Construction Plan prepared by Alex Franco and dated December 27, 2017.
Page 4 of 24
Attachment 1 Page 5 of 24
Attachment 1 Page 6 of 24
Attachment 1 Page 7 of 24
Attachment 1 Page 8 of 24
Attachment 1 Page 9 of 24
Attachment 1 Page 10 of 24
Attachment 2 Page 11 of 24
1233 Webster Lane – Public Notice
1233 Webster Lane – Looking East at Across Good Avenue
1233 Webster Lane – Looking East Towards Rear of Lot
1233 Webster Lane – Looking East at Lot from Edward Court
A
t
t
a
c
h
m
e
n
t
3
P
a
g
e
1
2
o
f
2
4
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
November 15, 2017
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Planning and Zoning Board, 1233 Webster Lane, 17-094-V, 3rd Ward
RE: Consideration of Major Variations at 1233 Webster Lane
Honorable Mayor and Members of the Des Plaines City Council:
The Planning and Zoning Board met on November 14, 2017, to consider Major Variations from Section 12-
8-1(C) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow a detached garage of 791 square feet,
when a maximum of 720 square feet is permitted, and to allow an addition to an existing detached garage with
a setback of 4’6”, when a 5’ setback is required, at 1233 Webster Lane in the R-1 Single-Family Residential
District.
1.The petitioners presented the proposal for the garage addition and clarified that it has already been
constructed, without benefit of a permit. The petitioners stated that they do not have a basement and
needed additional storage on their property. They stated that the addition to the rear of the existing
detached garage was a logical choice as this area was unusable and out of sight from the main house.
2.The Community and Economic Development Department recommended denial of the requested
variations.
3.No members of the public spoke in support or opposition of the proposal. However, Senior Planner
Bye did read a letter from the neighbor to the south, who let the Planning and Zoning Board know that
he did not object to the addition and supports it remaining.
4.The Planning and Zoning Board recommended (6-0) that the City Council approve the Major
Variations from Section 12-8-1(C) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow
a detached garage of 791 square feet, when a maximum of 720 square feet is permitted, and to allow
an addition to an existing detached garage with a setback of 4’6”, when a 5’ setback is required, at
1233 Webster Lane, subject to the following condition: the petitioner remove all other accessory
structures from the property.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
Cc: City Officials
Aldermen
Attachment 4 Page 13 of 24
Case #17-095-SUB-V 481 Edward Ct. Tentative & Final Plat of Subdivision & Variations
Case #17-094-V 1233 Webster Lane Variations
Case #17-093-CU 1017 Graceland Avenue Conditional Use Permit
Case #17-089-V 943 Walter Avenue Variations
November 14, 2017
Page 16
3. Address: 1233 Webster Lane Case 17-094-V
The petitioner is requesting Major Variations from Section 12-8-1(C) of the 1998 Des Plaines Zoning
Ordinance, as amended, to allow a detached garage of 791 square feet, when a maximum of 720 square feet
is permitted, and to allow an addition to an existing detached garage with a setback of 4’6”, when a 5’ setback
is required.
PIN: 09-20-310-004-0000
Petitioner: Anthony Danno, 1233 Webster Lane, Des Plaines, IL 60018
Owner: Anthony Danno, 1233 Webster Lane, Des Plaines, IL 60018
Chairman Szabo swore in Anthony Danno & Kari Sroka, 1233 Webster Lane, Des Plaines, IL. Ms. Sroka
advised they are proposing a shed attached to the garage, in line with current garage; will match siding and
trim color.
Board Member Catalano asked:
o Staff what the allowable size of an accessory structure is. Senior Planner Bye responded – 150 ft.
o if Petitioner has spoken to the neighbors. Mr. Danno advised they spoke to the neighbors on both
sides, and they have no objections.
o who built this. Mr. Danno advised – he did and is a pipe-fitter
Chairman Szabo asked if there is a basement. Mr. Danno advised – there is not.
Board Member Hofherr stated/asked:
o there is a window on the upper level of the garage. Is this living quarters? Mr. Danno advised – no,
it’s just a loft
o if Petitioner has owned the house for roughly 6 months. Mr. Danno advised – yes
Board Member Catalano asked what the dimensions of the shed are. Mr. Danno replied – 12’x21’, roughly.
Board Member Saletnik asked if this is at the easement line – 10 ft. from end of lot. Mr. Danno stated it is.
Board Member Hofherr asked:
o if this was constructed without a permit. Mr. Danno apologized, stating he did not know a permit
was required. Chairman Szabo stated a pipe fitter is not like a plumber.
o if Petitioner was issued a citation. Mr. Danno stated – no. Board Member Catalano asked why
Petitioner is here. Mr. Danno stated he was notified by the City.
Chairman Szabo asked Staff to provide the Staff Report which Senior Planner Bye did:
Issue: The petitioner is requesting Major Variations from Section 12-8-1(C) of the 1998 Des Plaines Zoning
Ordinance, as amended, to allow a detached garage of 791 square feet, when a maximum of 720 square feet
is permitted, and to allow an addition to an existing detached garage with a setback of 4’6”, when a 5’ setback
is required.
Attachment 5 Page 14 of 24
Case #17-095-SUB-V 481 Edward Ct. Tentative & Final Plat of Subdivision & Variations
Case #17-094-V 1233 Webster Lane Variations
Case #17-093-CU 1017 Graceland Avenue Conditional Use Permit
Case #17-089-V 943 Walter Avenue Variations
November 14, 2017
Page 17
Analysis:
Address: 1233 Webster Lane
Owners: Anthony Danno, 1233 Webster Lane, Des Plaines, IL 60018
Petitioner: Anthony Danno, 1233 Webster Lane, Des Plaines, IL 60018
Case Number: 17-094-V
Real Estate Index Number: 09-20-310-004-0000
Ward: #3, Alderman Denise Rodd
Existing Zoning R-1 Single-Family Residential
Existing Land Use Residential
Surrounding Zoning North: R-1 Single-Family Residential
South: R-1 Single-Family Residential
East: R-1 Single-Family Residential
West: R-1 Single-Family Residential
Surrounding Land Use North: Residential
South: Residential
East: Residential
West: Residential
Street Classification Webster Lane is a local street
Comprehensive Plan Residential – Traditional Single Family is the recommended use of the
property
Project Description The petitioner, Anthony Danno, is requesting two variations for an
addition to an existing detached garage at 1233 Webster Lane. The
property is approximately 7,150 square feet and is currently improved
with a two-story, single-family detached home with a footprint of 1,262
square feet and a detached garage of 539 square feet.
The petitioner proposes a garage addition that puts the total garage area
over what is permitted for a detached garage and that encroaches into the
required 5’ side-yard setback. Please note that the proposed garage
addition has already been constructed, without benefit of a permit. The
addition extends 12’ off the rear of the existing detached garage and is
21’ wide, for a total of 252 square feet. The addition puts the total garage
area at 791 square feet, when 720 square feet is the maximum permitted.
Additionally, the garage addition has a setback of 4’6”, when a 5’ setback
is required.
Attachment 5 Page 15 of 24
Case #17-095-SUB-V 481 Edward Ct. Tentative & Final Plat of Subdivision & Variations
Case #17-094-V 1233 Webster Lane Variations
Case #17-093-CU 1017 Graceland Avenue Conditional Use Permit
Case #17-089-V 943 Walter Avenue Variations
November 14, 2017
Page 18
Variation Findings
Variation requests are subject to the standards set forth in Section 12-3-6(H) of the 1998 City of Des Plaines
Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments:
1. Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall
establish that carrying out the strict letter of the provisions of this title would create a particular
hardship or a practical difficulty:
Comment: The petitioner has stated that the area the garage addition was built in is unusable space
and not visible from the home. The plan to build this storage area came about after viewing the
home and the condition the previous owners left the area, stating that it was severely overgrown
with bushes and weeds and had a dilapidated storage area that was unsafe and unusable. The
petitioner built the garage addition to blend with the existing detached garage.
2. Unique Physical Condition: The subject lot is exceptional as compared to other lots subject
to the same provision by reason of a unique physical condition, including presence of an
existing use, structure, or sign, whether conforming or nonconforming; irregular or
substandard shape or size; exceptional topographical features; or other extraordinary
physical conditions peculiar to and inherent in the subject lot that amount to more than a
mere inconvenience to the owner and that relate to or arise out of the lot rather than the
personal situation of the current owner of the lot:
Comment: The petitioner has stated that the area where the garage addition was built is unusable
space. It is not visible from the home, the street or most of the other areas of the yard, and as a result,
it would not be a safe place to have children playing.
3. Not Self-Created: The aforesaid unique physical condition is not the result of any action or
inaction of the owner or its predecessors in title and existed at the time of the enactment of
the provisions from which a variance is sought or was created by natural forces or was the
result of governmental action, other than the adoption of this title:
Comment: The petitioner has stated that they purchased the home in May 2017. They are aware of
a second-story addition to the property from 2003. Staff would like to point out that this addition
required a variation for front-yard setback. Additionally, the property received a variation for the
setback of a new detached garage (the current garage) in 2007. This garage was to have a 4’ setback
from the side property line; however, as the plat of survey shows, it was actually built with a 3’5”
setback.
4. Denied Substantial Rights: The carrying out of the strict letter of the provision from which a
variance is sought would deprive the owner of the subject lot of substantial rights commonly
enjoyed by owners of other lots subject to the same provision:
Comment: The petitioner has stated that since the home does not have a basement, additional storage
in the form of a garage addition was needed. The petitioner has stated that they would like an area
to keep their personal items safe and protected, as other homes in the neighborhood do.
5. Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the
inability of the owner or occupant to enjoy some special privilege or additional right not
available to owners or occupants of other lots subject to the same provision, nor merely the
inability of the owner to make more money from the use of the subject lot:
Attachment 5 Page 16 of 24
Case #17-095-SUB-V 481 Edward Ct. Tentative & Final Plat of Subdivision & Variations
Case #17-094-V 1233 Webster Lane Variations
Case #17-093-CU 1017 Graceland Avenue Conditional Use Permit
Case #17-089-V 943 Walter Avenue Variations
November 14, 2017
Page 19
Comment: The petitioner has stated that the variations requested are the minimum required in order
to create the safe, protected area to store personal items.
6. Title And Plan Purposes: The variation would not result in a use or development of the
subject lot that would be not in harmony with the general and specific purposes for which
this title and the provision from which a variation is sought were enacted or the general
purpose and intent of the comprehensive plan:
Comment: The petitioner has stated that the garage addition has been constructed to withstand
weather conditions and to last a long time. The structure was built to match the existing detached
garage so that it be visually appealing to anyone that can see it and was built in an area that very
few neighbors can see.
Recommendation: I recommend denial of the Major Variations from Section 12-8-1(C) of the 1998 Des
Plaines Zoning Ordinance, as amended, to allow a detached garage of 791 square feet, when a maximum of
720 square feet is permitted, and to allow an addition to an existing detached garage with a setback of 4’6”,
when a 5’ setback is required.
Plan & Zoning Board Procedure: Under Sections 12-3-6(G)2 (Procedure for Review and Decision for
Variations) of the Zoning Ordinance, the Planning & Zoning Board may vote to
recommend approval, approval with modifications, or disapproval of the proposed
variations. The City Council has final authority over the variations requested.
Chairman Szabo advised the Petitioner to potentially install an impervious-paving
system.
Chairman Szabo noted the 10-ft. easement comment is an excellent point.
Board Member Saletnik asked if Petitioner is just going along the existing building. Mr. Danno advised –
yes. Senior Planner Bye asked if the two existing sheds would be removed. Mr. Danno stated – yes.
Chairman Szabo asked if anyone in the audience is in favor or objects to this proposal. No one responded.
Senior Planner Bye read a letter from neighbor, Stephen Houdek who resides at 1243 Webster Lane. Mr.
Houdek is in support of the addition remaining.
A motion was made by Board Member Schell, seconded by Board Member Catalano, to recommend approval
to City Council with Staff’s Conditions as presented.
AYES: Schell, Catalano, Hofherr, Bader, Saletnik, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
Chairman Szabo advised a recommendation for approval would be provided to City Council.
CALENDAR
A motion was made by Board Member Hofherr, seconded by Board Member Catalano, to accept the 2018
Proposed PZB Calendar. On a voice vote, the motion carried unanimously.
Attachment 5 Page 17 of 24
1
CITY OF DES PLAINES
ORDINANCE Z - 31 - 17
AN ORDINANCE APPROVING MAJOR VARIATIONS
FROM SECTION 12-8-1 OF THE CITY OF DES PLAINES
ZONING ORDINANCE AT 1233 WEBSTER LANE, DES
PLAINES, ILLINOIS (CASE #17-094-V).
WHEREAS, Anthony Danno (“Petitioner”) is the owner of the property commonly
known as 1233 Webster Lane, Des Plaines, Illinois ("Subject Property"); and
WHEREAS, the Subject Property is located in the R-1, Single-Family Residential District
of the City (“R-1 District”); and
WHEREAS, the Subject Property is currently improved with a two-story single-family
detached home and a detached garage (“Garage”); and
WHEREAS, the City of Des Plaines Zoning Ordinance of 1998, as amended, is codified
as Title 12 of the City Code of the City of Des Plaines (“Zoning Ordinance”); and
WHEREAS, pursuant to Section 12-8-1.C.3 of the Zoning Ordinance, in the R-1 District,
the minimum side yard setback for an accessory structure is five feet; and
WHEREAS, pursuant to Section 12-8-1.C.5 of the Zoning Ordinance, where a lot contains
an attached accessory garage, the maximum square footage of the second accessory structure is
150 square feet; and
WHEREAS, the Petitioner desires to construct a 252 square-foot accessory shed structure
with a side yard setback of 4’6” (“Structure”), in violation of the Zoning Ordinance; and
WHEREAS, the Petitioner submitted an application for the Structure to the City of Des
Plaines Department of Community and Economic Development (“Department”) for (i) a major
variation from Section 12-8-1.C.3 of the Zoning Ordinance to allow the Structure to be located
4’6’’ from the lot line when a 5’ setback is required; and (ii) a major variation from Section 12-8-
1.C.5 the Zoning Ordinance to allow the 252 square-foot Structure when a maximum area of 150
square feet is permitted (collectively, (i) and (ii) are the “Variations”); and
WHEREAS, the Petitioner's application for the Variations was referred by the
Department, within 15 days after its receipt, to the Planning and Zoning Board of the City of Des
Plaines ("PZB"); and
WHEREAS, within 90 days after the date of Petitioner's application, a public hearing was
held by the PZB on November 14, 2017, pursuant to publication of notice in the Des Plaines
Journal on October 27, 2017; and
Page 18 of 24
2
WHEREAS, notice of the public hearing was mailed to all owners of property located
within 300 feet of the Subject Property; and
WHEREAS, during the public hearing, the PZB heard competent testimony and received
evidence with respect to the Petitioner's application for the Variations; and
WHEREAS, on November 15, 2017, the PZB filed a written report with the City Council
summarizing the testimony received by the PZB and stating that the PZB’s motion to recommend
approval of the Variations passed by a vote of 6-0; and
WHEREAS, the Petitioner made representations to the PZB with respect to the requested
Variations, which representations are hereby found by the City Council to be material and upon
which the City Council relies in granting the Variations subject to certain terms and conditions;
and
WHEREAS, the City Council has studied the written report of the PZB, the applicable
standards set forth in the Zoning Ordinance, and the Staff Memorandum dated January 25, 2018,
including its exhibits, which form part of the basis for this Ordinance;
NOW THEREFORE BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting part of the factual basis for this Ordinance
granting the Variations.
SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is legally described as follows:
LOT 4 IN BLOCK ONE (1) IN HERZOG AND KUNTZE’S SUBDIVISION OF LOT
EIGHT (8) IN CARL LAGERHAUSEN’S ESTATE DIVISION IN THE SOUTHWEST
QUARTER (1/4) OF SECTION 20, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, ACCORDING TO
PLAT DOCUMENT NO. 1388466.
PIN: 09-20-310-004-0000.
Commonly known as 1233 Webster Lane, Des Plaines, Illinois.
SECTION 3. VARIATIONS. The City Council finds that the Variations satisfy the
standards set forth in Section 12-3-6.H of the Zoning Ordinance and, pursuant to the City's home
Page 19 of 24
3
rule powers, finds that the Variations are otherwise necessary and appropriate. Subject to and
contingent upon the conditions, restrictions, limitations and provisions set forth in Section 4 of this
Ordinance, the City Council hereby grants the Variations for the Subject Property to the Petitioner.
SECTION 4. CONDITIONS. The Variations granted in Section 3 of this Ordinance
shall be, and are expressly subject to and contingent upon the conditions, restrictions, and
limitations set forth in this Section 4.
A. Compliance With Plans. The development, use, and maintenance of the Subject
Property shall be in strict compliance with the following plans, except for minor changes and site
work approved by the Director of the Department of Community and Economic Development in
accordance with applicable City codes, ordinances, and standards:
1. That certain “Plat of Survey and Site Plan” consisting of one sheet, prepared
by Nekola Survey, Inc., and dated April 18, 2017, attached to and, by this reference,
made part of this Ordinance as Exhibit A (“Site Plan”); and
2. That certain “Construction Plan” consisting of one page, prepared by Alex
Franco, and dated December 27, 2017, attached to and, by this reference, made a
part of this Ordinance as Exhibit B (“Garage Details”).
B. Removal of Other Accessory Structures. Petitioner must remove all accessory
structures, other than the approved shed structure and existing detached garage, from the Subject
Property.
SECTION 5. EFFECT. This Ordinance authorizes the use and development of the
Subject Property in accordance with the terms and conditions of this Ordinance and shall prevail
against other ordinances of the City to the extent that any might conflict. The terms and conditions
of this Ordinance shall be binding upon Petitioner, its grantees, assigns and successors in interest
Page 20 of 24
4
to the Subject Property.
SECTION 6. LIMITATIONS. The Variations shall be valid for not more than 12
months prior to the issuance of a building permit and the commencement of construction in
accordance with the terms and conditions of this Ordinance. The Zoning Administrator may
extend the Variations if the Petitioner requests an extension in accordance with Section 12-3-6.L
of the Zoning Ordinance.
SECTION 7. EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval and publication in pamphlet form as provided by law; provided,
however, that this Ordinance shall not take effect unless and until a true and correct copy of this
Ordinance is executed by the Owner of the Subject Property or such other party in interest
consenting to and agreeing to be bound by the terms and conditions contained within this
Ordinance. Such execution shall take place within 60 days after the passage and approval of this
Ordinance or within such extension of time as may be granted by the City Council by motion and
delivered directly to the City Clerk.
SECTION 8. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
[SIGNATURE PAGE FOLLOWS]
Page 21 of 24
5
PASSED this day of , 2018.
APPROVED this day of , 2018.
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of _______________, 2018.
CITY CLERK Peter M. Friedman, General Counsel
I, ____________________________________, being the owner or other party in interest
of the property, legally described within this Ordinance, having read a copy of the Ordinance, do
hereby accept, concur and agree to develop and use the subject property in accordance with the
terms of this Ordinance.
Dated:
(Signature)
By its authorized representative
DP-Ordinance Approving Major Variations for 1233 Webster Lane (Accessory Structures)
Page 22 of 24
Ex
h
i
b
i
t
A
Page 23 of 24
E
x
h
i
b
i
t
B
P
a
g
e
2
4
o
f
2
4
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY,
FEBRUARY 5, 2018
CALL TO
ORDER:
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:02 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, February 5, 2018.
ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. Absent: Brookman
CLOSED
SESSION:
Moved by Sayad, seconded by Rodd, to enter into Closed Session to discuss
Collective Bargaining, Probable Litigation, Acquisition of Property, Sale of
Property and Personnel and Pending Litigation. Upon roll call, the vote was:
Alderman Brookman arrived to the meeting.
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
The City Council recessed at 6:03 p.m.
The City Council re-convened at 7:04 pm.
Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Brookman, Chester, Smith, Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman.
PRAYER AND
PLEDGE:
The prayer was given by a member of the Bahai Community, followed by the
Pledge of Allegiance to the Flag of the United States of America.
CITIZEN
PARTICIPATION:
Mr. and Mrs. Armstrong introduced themselves as new residents and PACE ADA
Advisory committee members.
Ms. Rhonda Popko provided information on the Des Plaines Arts Council
Scholarship Program and an Open Forum to share ideas for art programming
which will be held at the Frisbie Center on February 15, 2018, 4:30 – 5:30 pm.
Mr, Wayne Serbin suggested that acquisition of the Des Plaines Theatre be placed
on a ballot as a referendum question.
Page 2 of 8 02/05/18
SWEARING-IN
CEREMONY:
Police Chief Kushner introduced new Police Officer Adam Sweeney. Mayor
Bogusz administered the Official Oath and welcomed Mr. Sweeney to the
Department.
PRESENTATION: Police Chief Kushner presented A Life Saving Award to Police Officer
Kevin Zerbe for his heroic actions during a recent house fire.
CONSENT
AGENDA:
Moved by Rodd, seconded by Brookman, to establish the Consent Agenda. Motion
declared carried.
Moved by Sayad, seconded by Brookman, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Closed Session Minutes were approved; Requests were approved; Resolution
R-22-18, R-23-18, R-24-18, R-25-18, R-27-18, R-28-18, R-29-18, R-32-18 were
adopted.
APPROVE
PURCHASE/
POLICE
DEPARTMENT
ONE FORD F-150
TRUCK/ ROESCH
FORD:
Consent Agenda
Resolution
R-22-18
Moved by Sayad, seconded by Brookman, to Approve the Purchase of One (1)
Ford F-150 through the Suburban Purchasing Cooperative from Roesch Ford
Commercial Truck Center, 333 W. Grand Avenue, Bensenville, IL in an Amount
Not-to-Exceed $35,235.00. Purchase to be Funded by State Forfeiture Fund; and
further recommend to adopt Resolution R-22-18, A RESOLUTION
AUTHORIZING THE PURCHASE OF ONE FORD F-150 FROM ROESCH
FORD COMMERCIAL TRUCK CENTER. Motion declared carried as approved
under Consent Agenda.
APPROVE FUEL
PURCHASE/
GAS DEPOT OIL
COMPANY:
Resolution
R-23-18
Moved by Sayad, seconded by Brookman, to Approve the Purchase of Unleaded
Gasoline and Diesel Fuel from Gas Depot Oil Company, 8930 N. Waukegan Road,
Suite 230, Morton Grove, IL. Budgeted Funds – General/Vehicle
Maintenance/Gasoline and Diesel Funds in the Amount of $275,000/$120,000,
respectively, Water/Gasoline and Diesel Funds in the Amounts of
$45,000/$12,000, respectively, and Sewer/Gasoline and Diesel Funds in the
Amounts of $24,000/$10,000, respectively; and further recommend to adopt
Resolution R-23-18, A RESOLUTION AUTHORIZING THE EXPENDITURE
OF FUNDS UNDER A CONTRACT WITH GAS DEPOT OIL COMPANY, FOR
THE PURCHASE OF GASOLINE AND DIESEL FUEL. Motion declared
carried as approved under Consent Agenda.
AWARD BID/
US RT. 12/45
IMROVEMENTS/
ORANGE CRUSH:
Moved by Sayad, seconded by Brookman to Award Bid for U.S. Route 12/45
(Mannheim Road) Roadway and Street Lighting Improvements Project to Lowest
Responsible Bidder Orange Crush, LLC in the Amount of $422,841. Budgeted
Funds – TIF #7; and further recommend to adopt Resolution R-24-18, A
Page 3 of 8 02/05/18
Consent Agenda
(Cont.)
Resolution
R-24-18
RESOLUTION APPROVING A CONSTRUCTION CONTRACT WITH
ORANGE CRUSH, LLC FOR THE 2018 TIF #7 U.S. ROUTE 12/45
ROADWAY AND STREET LIGHTING IMPROVEMENTS. Motion declared
carried as approved under Consent Agenda.
AUTHORIZE
REDUCTION OF
BOND/
BUCKINGHAM
PLACE DEV./
800 NORTHWEST
HWY:
Consent
Agenda
Resolution
R-25-18
Moved by Sayad, seconded by Brookman, to Authorize the Reduction of
Subdivision Improvement Bond for the Buckingham Place Development, 800
Northwest Highway, from $3,642,527.50 to $491,509.77; and further recommend
to adopt Resolution R-25-18, A RESOLUTION APPROVING THE
REDUCTION OF THE PUBLIC IMPROVEMENT BOND FOR
BUCKINGHAM PLACE DEVELOPMENT. Motion declared carried as
approved under Consent Agenda.
APPROVE
PAYMENT/JOHN
NERI
CONSTRUCTION/
EMERGENCY
WATER MAIN
REPAIRS:
Resolution
R-26-18
Alderman Robinson removed this item for discussion.
Director of Public Works and Engineering Oakley answered questions from the
Aldermen.
Staff will prepare recommendations which will allow all eligible contractors the
opportunity to bid on contracts and prepare Bid Specifications for emergency
water main break repairs.
Moved by Brookman, seconded by Robinson, to authorize the payment of
Emergency Services Invoices from John Neri Construction Company, Inc., 770
Factory Road, Addison, IL in the amount of $79,029.16 and not approve the
$20,970.84 additional funds for services on an as-needed basis. Upon roll call, the
vote was:
AYES: 7-Lysakowski, Robinson, Sayad
Brookman, Chester, Smith, Charewicz
NAYS: 1-Rodd
ABSENT: 0-None
Motion declared carried.
APPROVE
METER READING
CONTRACT/RICK
MAN CONTRACT
SERVICES:
Consent
Agenda
Resolution
R-27-18
Moved by Sayad, seconded by Brookman, to Approve 2018 Expenditure of Meter
Reading Contract with Rickman Contract Services, Inc., 608 9th Avenue,
La Grange, IL. Budgeted Funds – Water Fund/Administrative Services in a Not-
to-Exceed Amount of $86,000; and further recommend to adopt Resolution
R-27-18, A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS
UNDER AN AGREEMENT WITH RICKMAN CONTRACT SERVICES, INC.,
FOR WATER METER READING SERVICES. Motion declared carried as
approved under Consent Agenda.
Page 4 of 8 02/05/18
APPROVE AGMT.
WITH
IDOT/BALLARD
ROAD SIDE-PATH
PROJECT AND
TO3 WITH
SPACECO:
Consent
Agenda
Resolution
R-28-18
Moved by Sayad, seconded by Brookman, to Approve Local Agency Agreement
for Federal Participation with the Illinois Department of Transportation (IDOT)
with a Local Match for the Ballard Road Side-Path Project Not-to-Exceed
$107,135 and Approve Task Order No. 3 between the City and SpaceCo, Inc.,
9575 West Higgins Road, Rosemont, IL for Construction Engineering Services in
a Not-to-Exceed Amount of $42,190; and further recommend to adopt Resolution
R-28-18, A RESOLUTION APPROVING THE EXECUTION OF A LOCAL
AGENCY AGREEMENT AND TASK ORDER NO. 3 WITH SPACECO, INC.,
FOR ENGINEERING SERVICES IN CONNECTION W ITH THE BALLARD
ROAD SIDE-PATH. Motion declared carried as approved under Consent Agenda.
APPROVE
FUNDING AGMT.
WITH IDOT/LEE
AT FOREST
TRAFFIC SIGNAL
PROJECT:
Consent
Agenda
Resolution
R-29-18
Moved by Sayad, seconded by Brookman, to Approve Local Public Agency
Agreement for Federal Participation with the Illinois Department of Transportation
(IDOT) with a Local Match Not-to-Exceed $160,000 for the Lee Street at Forest
Avenue Traffic Signalization Project and Right-of-Way Acquisition Grant
Agreement. Budgeted Funds – Capital; and further recommend to adopt
Resolution R-29-18, A RESOLUTION APPROVING THE EXECUTION OF A
LOCAL AGENCY AGREEMENT WITH IDOT IN CONNECTION WITH THE
LEE-FOREST SIGNALIZATION PROJECT. Motion declared carried as
approved under Consent Agenda.
APPROVE
LICENSE RIGHTS
/OAKTON COMM.
COLLEGE AND
CITY ENTRANCE
RIGHTS/
INSTALLATION
OF A NEW
WATER MAIN:
Consent
Agenda
Resolution
R-32-18
Moved by Sayad, seconded by Brookman, to Approve Agreement for Limited
Assignment of License Rights with the Forest Preserve of Cook County and
Oakton Community College Allowing the City Entrance Rights in Connection
with the Installation of a New Water Main at 1600 E. Golf Road, Des; and further
recommend to adopt Resolution R-32-18, A RESOLUTION AUTHORIZING
THE EXECUTION OF A LIMITED ASSIGNMENT OF LICENSE RIGHTS
WITH THE FOREST PRESERVE DISTRICT OF COOK COUNTY AND
OAKTON COMMUNITY COLLEGE. Motion declared carried as approved
under Consent Agenda.
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/THREE 5-
TON TRUCKS:
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the Purchase of Three 5-Ton Trucks per Specifications. Motion declared
carried as approved under Consent Agenda.
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/2018
PURCHASE OF
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Contract 2018 Sewer Lining Project for the Purchase of Hot Mix
Asphalt. Motion declared carried as approved under Consent Agenda.
Page 5 of 8 02/05/18
(Cont.)
HOT MIX
ASPHALT:
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/2018 SEWER
LINING
PROJECT:
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Sewer Lining Project. Motion declared carried as approved under
Consent Agenda.
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/
DEWATERING
PUMP
EQUIPMENT:
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the Purchase of Six-Inch Dewatering Pump Equipment. Motion declared
carried as approved under Consent Agenda.
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/
LANDSCAPE
MAINTENANCE:
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Contract for Landscape Maintenance for City Maintained
Greenspace. Motion declared carried as approved under Consent Agenda.
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/
NUISANCE
ABATEMENT
AND REFUSE
REMOVAL:
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Nuisance Abatement and Refuse Removal Contract for Grass and
Weed Cutting Violations. Motion declared carried as approved under Consent
Agenda.
APPROVE
MINUTES:
Consent
Agenda
Alderman Chester noted a correction to the Minutes of the City Council of
January 16, 2018. On page 4 the title should be Community Services, Alderman
Chester, Chair rather than Community Development, Alderman Sayad, Chair.
Moved by Chester, seconded by Brookman, to approve with changes the Minutes
of the City Council of January 16, 2018. Motion declared carried.
APPROVE
MINUTES:
Consent
Agenda
Moved by Sayad, seconded by Brookman, to approve Minutes of the City Council
Closed Session of January 16, 2018, as published. Motion declared carried as
approved under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
Page 6 of 8 02/05/18
FINANCE & ADMINISTRATION – Alderman Charewicz, Chair
WARRANT
REGISTER:
Alderman Charewicz presented the Warrant Register for consideration.
Moved by Rodd, seconded by Sayad, to recommend to the City Council approval
of the February 5, 2018 – Warrant Register in the Amount of $4,505,613.51; and
further recommend that Resolution R-30-18 be adopted at appropriate time this
evening. Upon voice vote, motion declared carried.
DISCUSSION
REGARDING
CROSSING
GUARD
PROGRAM:
Discussion was held regarding Crossing Guard staffing and wages.
Staff will conduct a short survey and report back to the Committee.
The consensus of the Committee is to have a Resolution prepared to reflect an
additional .25 increase for a total of .50 per hour to the Crossing Guards wages for
2018.
COMMUNITY DEVELOPMENT – Alderman Sayad, Chair
CONSIDERATION
MAJOR
VARIATIONS/
GARAGE
ADDITION/1233
WEBSTER LANE:
Director of Community and Economic Development McMahon explained this
item originally went before the Council on December 4, 2017 and was deferred to
allow the applicant and City Staff to investigate and discuss compliance with
current building codes.
It has been determined that the structure needs to be detached from the garage and
new footings installed to be in compliance with the Building Code.
The petitioner is now requesting Major Variations from Section 12-8-1.C.3 and
Section 12-8-1.C.5 of the 1998 Des Plaines Zoning Ordinance, as amended, to
allow an accessory structure of 252 s.f. shed when the maximum allowed is 150
s.f. and to allow a setback of 4’6”, when a 5’ setback is required for the shed.
Staff recommended approval of Ordinance Z-31-17, granting Major Variations for
a Garage Addition at 1233 Webster Lane.
Moved by Rodd, seconded by Robinson to recommend to the City Council
Approval of the Major Variations for a Garage Addition at 1233 Webster Lane
(Case #17-094-V); and further recommend that Ordinance Z-31-17 be adopted at
the appropriate time this evening. Upon voice vote, motion declared carried.
CONDITIONAL
USE PERMIT/
DOMESTIC PET
SERVICE/
676 N WOLF RD:
Director of Community and Economic Development McMahon reviewed a
memorandum dated January 25, 2018. The petitioners are requesting a
Conditional Use Permit under Section 12-7-3(K) of the 1998 Des Plaines Zoning
Ordinance, as amended, to allow a Domestic Pet Service (dog daycare) in the C-3
General Commercial District.
At the January 2, 2018 City Council meeting, the City Council deferred this item
so that the applicants could meet with neighbors and provide additional
Page 7 of 8 02/05/18
(Cont.)
information. Since the meeting, the petitioners have decided to eliminate the
outdoor dog area from the plans and have confirmed that all activities will occur
indoors (i.e., dogs will go to the bathroom indoors, as opposed to outside in the
original outdoor dog area). The petitioners have provided an updated plan of
operation that explains this in more detail, as well as details on the Powerloo
system to be installed, a detailed floor plan for the space, and a sound engineering
report. This report states that the tenant space has adequate sound proofing from
its adjacent neighbors and to the residents at the rear of the building.
Staff recommended approval of Ordinance Z-2-18 granting a Conditional Use
Permit for the Operation of a Domestic Pet Service at 676 N. Wolf Road.
Several residents spoke in opposition of Domestic Pet Service.
Mr. Mike Galante, owner of the building, and tenants of the strip mall support the
business.
Moved by Smith, seconded by Lysakowski, to recommend to the City Council
Approval of a Conditional Use Permit for the operation of a Domestic Pet Service
at 676 N Wolf Rd. in the C-3 General Commercial District (Case #17-104-CU);
and further recommend that Ordinance Z-2-18 be adopted at the appropriate time
this evening. Upon voice vote, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd,
Sayad, Smith, Charewicz
NAYS: 2-Brookman, Chester
ABSENT: 0-None
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-30-18
Moved by Charewicz, seconded by Smith, to concur with recommendation of
Committee of the Whole to adopt Resolution R-30-18, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $4,505,613.51. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
CONSIDERATION
MAJOR
VARIATIONS/
Moved by Sayad, seconded by Brookman, to concur with recommendation of
Committee of the Whole to adopt Ordinance Z-31-18, AN ORDINANCE
APPROVING MAJOR VARIATIONS FROM SECTION 12-8-1 OF THE CITY
OF DES PLAINES ZONING ORDINANCE AT 1233 WEBSTER LANE,
DES PLAINES, IL. Upon roll call, the vote was:
Page 8 of 8 02/05/18
GARAGE
ADDITION/1233
WEBSTER LANE:
(Cont.)
Ordinance
Z-31-18
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
CONDITIONAL
USE PERMIT/
DOMESTIC PET
SERVICE/
676 N WOLF RD:
Ordinance
Z-2-18
Moved by Sayad, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Ordinance Z-2-18, AN ORDINANCE
GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A
DOMESTIC PET SERVICE AT 676 N. WOLF ROAD, DES PLAINES, IL. Upon
voice vote, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd,
Sayad, Smith, Charewicz
NAYS: 2-Brookman, Chester
ABSENT: 0-None
Motion declared carried.
ADOPT CITY OF
DES PLAINES
STRATEGIC
PLAN FOR 2022:
Moved by Charewicz, seconded by Rodd, to adopt Resolution R-31-18, A
RESOLUTION ADOPTING THE CITY OF DES PLAINES STRATEGIC
PLAN FOR 2022. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
AUTHORIZE AN
INVESTIGATION
OF AN INCIDENT
INVOLVING THE
POLICE
DEPARTMENT:
Moved by Chester, seconded by Sayad, to adopt Resolution R-33-18, A
RESOLUTION AUTHORIZING AN INVESTIGATION OF AN INCIDENT
ON JUNE 19, 2017 INVOLVING THE POLICE DEPARTMENT. Upon roll
call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
ADJOURNMENT: Moved by Lysakowski, seconded by Robinson, to adjourn the meeting. Motion
declared carried. The meeting adjourned at 10:18 p.m.
Jennifer L. Tsalapatanis – CITY CLERK
APPROVED BY ME THIS
DAY OF , 2018
______________________________
Matthew J. Bogusz, MAYOR
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 8, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-44-18, February 20, 2018 Warrant Register
Recommendation: I recommend that the City Council approve the February 20, 2018 Warrant Register
Resolution R-44-18.
Warrant Register……………………………$20,095,192.82
MEMORANDUM
Estimated General Fund Balance
Balance as of 11/30/2017: $25,134,811
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 1st & 2nd installments of property tax revenue.
Page 1 of 36
CITY OF DES PLAINES
RESOLUTION
R-44-18
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
February 20, 2018
Page 2 of 36
Line #Vendor Invoice Invoice Description Amount
1 4160 Real Estate
Transfer Tax
7173 Lennon, James Refund 01/18/18 Real Estate Transfer Tax
Refund 01/18/2018
700.00
2 4160 Real Estate
Transfer Tax
7174 Pelletier, Stephen &
Cindy
Refund 01/25/18 Real Estate Transfer Tax
Refund 01/25/2018
574.00
3 4300 Vehicle Licenses 7171 DeCastro, Lennon V Refund 01/19/18 Vehicle Sticker Refund
01/19/2018
60.00
4 4300 Vehicle Licenses 7172 Jung, Hyung Sik Refund 01/24/18 Vehicle Sticker Refund
01/24/2018
15.00
5 4400 Building Permits 7175 Friel, Colin 2017-01100165 Sewer Permit Refund
Originally Issued 11/27/2017
300.00
6 4400 Building Permits 4952 Black Diamond
Plumbing & Mechanical Inc
2017-01200026 Sewer Permit Refund
Originally Issued 12/06/2017
300.00
7 4400 Building Permits 4801 Mr. Rooter of Cook
County
2017-01200050 Sewer Permit Refund
Originally Issued 12/11/2017
300.00
8 4400 Building Permits 3614 Kelham, Thomas M 2017-01200084 Sewer Permit Refund
Originally Issued 12/19/2017
300.00
9 4400 Building Permits 6488 H20 Plumbing & Sewer
Services
2017-01200118 Sewer Permit Refund
Originally Issued 12/28/2017
300.00
10 4400 Building Permits 3993 J&S Plumbing Inc 2018-01000009 Sewer Permit Refund
Originally Issued 01/04/2018
300.00
11 4400 Building Permits 4802 Rick's Sewer &
Drainage Incorporated
2018-01000084 Sewer Permit Refund
Originally Issued 01/23/2018
300.00
3,449.00
12 5310 Membership
Dues
1319 IL Municipal League 2018 Dues 2018 IML Citywide
Membership Dues
3,500.00
13 5320 Conferences 1268 Northwest Municipal
Conference
10281 01/27/2018 Legislative
Brunch - 5 Attendees
225.00
14 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 5
Attendees
150.00
15 6000 Professional
Services
1016 Alfred G Ronan LTD Feb 2018 Lobbyist Services - February
2018
5,000.00
16 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
581.58
9,456.58
Total 00 - Non Departmental
Elected Office
Division: 110 - Legislative
Total 110 - Legislative
City of Des Plaines
Warrant Register 02/20/2018
Account
Fund: 100 - General Fund
Department: 00 - Non Departmental
Page 3 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
17 5310 Membership
Dues
1503 Rotary Club of Des
Plaines
TSALAPATANIS4Q
20
City Clerk - 4th QTR Dues 240.00
18 6000 Professional
Services
1210 Sterling Codifiers 20490 Codify Ordinances M11-17,
12, 14, 16-18, Etc. 01/08/2018
1,279.00
19 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
56.01
20 7000 Office Supplies 1066 Office Depot 101548894001 Copy Paper, Frame, Business
Card Holder, Card File
90.01
1,665.02
11,121.60
21 5310 Membership
Dues
1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
10.00
22 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 1
Attendee
30.00
23 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
98.43
138.43
24 6005 Legal Fees 3447 Holland & Knight LLP 5621818 12-17 Non-Retainer IEMA &
FEMA Review FEMA 1935
4,387.00
25 6005 Legal Fees 3447 Holland & Knight LLP 5621819 12-17 Non-Retainer IEMA &
FEMA Review FEMA 1935
7,963.50
26 6005 Legal Fees 3447 Holland & Knight LLP 5621820 12-17 Non-Retainer IEMA &
FEMA Review FEMA 4116
4,818.50
27 6005 Legal Fees 3447 Holland & Knight LLP 5621829 12-17 Reimb Redevelopment 1,529.50
28 6005 Legal Fees 3447 Holland & Knight LLP 5621840 12-17 Non-Retainer
Litigation*
220.00
29 6005 Legal Fees 3447 Holland & Knight LLP 5621841 12-17 Non-Retainer
Litigation*
1,100.00
30 6005 Legal Fees 3447 Holland & Knight LLP 5621842 12-17 Non-Retainer
Litigation*
246.00
31 6005 Legal Fees 3447 Holland & Knight LLP 5621845 12-17 Non-Retainer
Litigation*
665.00
32 6005 Legal Fees 3447 Holland & Knight LLP 5621850 12-17 Non-Retainer
Litigation*
506.05
Division: 220 - Legal
City Administration
Division: 210 - City Manager
Total 210 - City Manager
Division: 120 - City Clerk
Total 120 - City Clerk
Total 10 - Elected Office
Page 4 of 36* On-going City litigation items provided separately to the City Council
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
33 6005 Legal Fees 3447 Holland & Knight LLP 5621851 12-17 Non-Retainer Matters 53.00
34 6009 Legal Fees -
Admin
Hearings/Prosecu
tions
1735 Cohen Law Firm PC 1-18 Administrative Hearing Officer
1/04-1/25/2018
900.00
35 6009 Legal Fees -
Admin
Hearings/Prosecu
tions
1735 Cohen Law Firm PC 11-17 Administrative Hearing Officer
11/9-11/16/2017
900.00
36 6009 Legal Fees -
Admin
Hearings/Prosecu
tions
1735 Cohen Law Firm PC 12-17 Administrative Hearing Officer
12/14-12/20/2017
900.00
37 6009 Legal Fees -
Admin
Hearings/Prosecu
tions
1073 Bartel, Raymond 18-02 Legal Services 1/18-
1/31/2018
1,380.00
25,568.55
38 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 1
Attendee
30.00
39 6000 Professional
Services
5934 Tyler Technologies Inc 045-208495 "Work Order" Logos Module
Installation & Training 11-27-
17
2,550.00
40 6000 Professional
Services
6936 Flycast Partners Inc MWLAI6486-02 RemedyForce Service
12/28/2017
850.00
41 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
446.08
42 6300 R&M Software 4715 SHI International
Corporation
B07676890 30 Adobe Pro Licenses - One
Time Fee
10,140.00
43 6305 R&M Equipment 6963 Curvature Inc 90090935 Server Maintenance Contract
01/01/2018 - 01/31/2018
186.00
44 7005 Printer Supplies 1820 Datasource, Ink 17011 7 Toner Cartridges For Various
City Printers
1,064.65
45 7320 Equipment <
$5,000
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
349.99
15,616.72
46 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 1
Attendee
30.00
47 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
119.52
Division: 240 - Media Services
Total 220 - Legal
Division: 230 - Information Technology
Total 230 - Information Technology
Page 5 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
48 7000 Office Supplies 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
7.99
157.51
49 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 1
Attendee
30.00
50 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
63.51
51 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
(100.00)
(6.49)
52 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
63.51
53 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
(100.00)
54 6550 Subsidy - Senior
Citizen Cab
Service
1421 American Charge
Service
101376 Taxi Cab Voucher Program-
December 2017 M-12-11
681.00
55 7000 Office Supplies 1220 Runco Office Supply 704761-0 (6) A-Z Desk Sorters 95.94
740.45
42,215.17
56 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 2
Attendees
60.00
57 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
157.53
58 6110 Printing Services 1233 Press Tech Inc 41687 2018 Budget Book Printing
01/23/2018
1,738.00
59 7000 Office Supplies 1644 Warehouse Direct Inc 3757468-0 2 Cartons of Copy Paper 33.05
60 7000 Office Supplies 1644 Warehouse Direct Inc 3761864-0 1 Desk Pad 38.48
61 7000 Office Supplies 1644 Warehouse Direct Inc 3768692-0 3 Desk Pads 115.44
62 7000 Office Supplies 1644 Warehouse Direct Inc C3757300-0 Returned 1 Desk Pad (38.48)
63 7000 Office Supplies 1644 Warehouse Direct Inc C3759766-0 Returned 1 Desk Pad (38.48)
64 7200 Other Supplies 2016 Signarama 39017 2 Aluminum Engraved Name
Plates - Finance
202.48
Total 20 - City Administration
Department: 30 - Finance
Total 250 - Human Resources
Division: 260 - Health & Human Services
Total 260 - Health & Human Services
Total 240 - Media Services
Division: 250 - Human Resources
Page 6 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
65 7200 Other Supplies 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
12.56
2,280.58
66 5310 Membership
Dues
1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
10.00
67 5310 Membership
Dues
1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
10.00
68 6000 Professional
Services
3309 Elevator Inspection
Services Inc
73901 1 Elevator Inspection
1/17/2018
75.00
69 6000 Professional
Services
3309 Elevator Inspection
Services Inc
73903 2 Elevator Inspections
1/20/2018
150.00
70 6000 Professional
Services
3309 Elevator Inspection
Services Inc
73929 10 Elevator Inspections
1/17/2018
90.00
71 6005 Legal Fees 3447 Holland & Knight LLP 5621838 12-17 Non-Retainer Property
Enforcement Matters
159.00
72 6005 Legal Fees 3447 Holland & Knight LLP 5621855 12-17 Non-Retainer Property
Enforcement Matters
192.50
73 6005 Legal Fees 3447 Holland & Knight LLP 5622068 12-17 Non-Retainer Property
Enforcement Matters
1,695.59
74 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
810.09
75 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
(100.00)
76 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
(100.00)
77 6110 Printing Services 1233 Press Tech Inc 41833 1000 #10 and 1000 #10
Window Envelopes
338.00
78 6110 Printing Services 1233 Press Tech Inc 41840 1000 Return #9 Envelopes 170.00
79 7000 Office Supplies 1066 Office Depot 999024234001 Copy Paper and 4 Mouse Pads 56.22
80 7000 Office Supplies 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
5.99
81 7200 Other Supplies 1076 Sam's Club Direct 2510 Forks, Knives, Spoons, Cups,
Water
44.61
82 7200 Other Supplies 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
20.00
3,627.00
83 5310 Membership
Dues
1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
10.00
Community Development
Division: 410 - Building & Code Enforcement
Total 410 - Building & Code Enforcement
Division: 420 - Planning & Zoning
Total 30 - Finance
Page 7 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
84 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
118.41
85 6110 Printing Services 1210 Sterling Codifiers 20504 3 Complete City Codes and 3
Zoning Binders 1/16/2018
708.00
86 6195 Miscellaneous
Contractual
Services
4070 Cerabona, Gale M 86 Planning and Zoning Board
Meeting and Minutes
01/23/2018
60.00
87 7000 Office Supplies 1066 Office Depot 999012926001 Copy Paper, Post-It Notes,
Whiteout, Telephone Book,
Etc.
80.06
88 7320 Equipment <
$5,000
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
249.99
89 7550 Miscellaneous
Expenses
1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
14.99
90 8010 Furniture &
Fixtures
1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
10.00
1,251.45
91 5310 Membership
Dues
7169 Chicagoland
Restaurant Brokers
Association (CRBA)
2018 Dues CRBA 2018 Membership Dues
for EDC Coor
400.00
92 5310 Membership
Dues
2489 American Planning
Association
276099-1817 APA Membership for EDC
Coor 04/01/2018-03/31/2019
555.00
93 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
63.51
94 7200 Other Supplies 1220 Runco Office Supply 705506-0 Frames for CDBG Handouts
1/29/2018
35.70
1,054.21
5,932.66
95 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
124.02
96 6025 Administrative
Services
1172 Third Millennium
Associates Inc
21617 Utility Bill Rendering
01/16/2018
501.28
97 6040 Waste Hauling &
Debris Removal
6047 Vintage Tech LLC 18537 Electronics Recycling -
01/04/2018
1,067.07
98 6040 Waste Hauling &
Debris Removal
6047 Vintage Tech LLC 18538 Electronics Recycling -
Batteries - 01/08/2018
868.48
99 6040 Waste Hauling &
Debris Removal
6047 Vintage Tech LLC 18539 Electronics Recycling -
01/04/2018
1,107.92
Total 40 - Community Development
Public Works & Engineering
Division: 100 - Administration
Total 420 - Planning & Zoning
Division: 430 - Economic Development
Total 430 - Economic Development
Page 8 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
100 7500 Postage & Parcel 1172 Third Millennium
Associates Inc
21617 Utility Bill Rendering
01/16/2018
21.59
3,690.36
101 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
401.58
401.58
102 6195 Miscellaneous
Contractual
Services
1060 Municipal GIS Partners
Inc
4010 Geographical Information
System Support Svcs 01/01-
01/31/2018
16,574.41
16,574.41
103 5335 Travel Expenses 2494 IL State Toll Highway
Authority (IPASS)
G123000001325 Toll Fees 10/01-12/31/2017 &
Transponder Annual Fee
57.71
104 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
468.86
105 6040 Waste Hauling &
Debris Removal
1355 MQ Construction
Company
12/15-11 Aggregate Material and Spoils
Removal - 12/14 &
12/15/2017, R-7-
3,648.02
106 6170 Tree Maintenance 6555 Landscape Concepts
Management Inc
136533 Tree Trimming - 01/02-
25/2018, R-168-16
18,086.75
107 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180106 Sidewalk Snow Removal -
01/07/2018, R-161-17
310.00
108 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180107 Sidewalk Snow Removal -
01/08/2018, R-161-17
310.00
109 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180110 Sidewalk Snow Removal -
01/10/2018, R-161-17
310.00
110 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180112 Sidewalk Snow Removal -
01/11/2018, R-161-17
310.00
111 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180114 Sidewalk Snow Removal -
01/15/2018, R-161-17
970.00
112 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180115 Sidewalk Snow Removal -
01/16/2018, R-161-17
970.00
113 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180122 Sidewalk Snow Removal -
01/23/2018, R-161-17
310.00
Total 520 - Geographic Information Systems
Division: 530 - Street Maintenance
Division: 510 - Engineering
Total 510 - Engineering
Division: 520 - Geographic Information Systems
Total 100 - Administration
Page 9 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
114 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180124 Sidewalk Snow Removal -
01/24/2018, R-161-17
310.00
115 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180128 Sidewalk Snow Removal -
01/28/2018, R-161-17
310.00
116 6195 Miscellaneous
Contractual
Services
3361 G&L Contractors Inc 28238 Contractual Snow Plowing -
01/15-01/16/2018, R-148-17
13,560.00
117 6325 R&M Street Lights 1044 H&H Electric Co 29778 Repaired Streetlight - Oakton
& Riverview - 11/08/2017
694.00
118 6325 R&M Street Lights 1044 H&H Electric Co 29779 Repair Streetlight - 1702 Mill,
Dempster & Rand -
11/15/2017
1,515.50
119 6325 R&M Street Lights 1044 H&H Electric Co 29782 Repair Streetlight - 1512 S
Fourth - 11/30/2017
432.25
120 6325 R&M Street Lights 1044 H&H Electric Co 29783 Repair Streetlight - 1062 Lee
St - 11/22/2017
1,018.90
121 6325 R&M Street Lights 1044 H&H Electric Co 29784 Repair Streetlight - River Walk
Path - 11/28/2017
1,062.40
122 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
2082870 Rachet Set - Forestry Saw
Repairs
123.97
123 7030 Supplies - Tools &
Hardware
1520 Russo Power
Equipment
4674866 2 Steel Carabiners 53.98
124 7035 Supplies -
Equipment R&M
1057 Menard Incorporated 10480 Clorox & Lysol Disinfect
Wipes, Odor Out & Glass
Cleaner
51.46
125 7050 Supplies -
Streetscape
1047 Home Depot Credit
Svcs
0080334 (4) 27 Gal Storage Totes 35.88
126 7050 Supplies -
Streetscape
1047 Home Depot Credit
Svcs
0612374 (6) 27 Gal Storage Totes & 2
Ratchet Tie-Downs
66.70
127 7050 Supplies -
Streetscape
2016 Signarama 39073 300 Transitional Banners -
2018
864.66
128 7055 Supplies - Street
R&M
1057 Menard Incorporated 10182 32 Gal Trash Can - Rock Salt
Storage - Police
14.97
129 7160 Ice Control 1194 Sicalco LTD 67454 2,000 Gals Liquid Calcium
Chloride - 01/17/2018
1,500.00
47,366.01
130 5325 Training 1252 NIPSTA 17430 Handling Workplace Conflict
Class 01/12/2018-2 Foremen
100.00
131 5335 Travel Expenses 2494 IL State Toll Highway
Authority (IPASS)
G123000001325 Toll Fees 10/01-12/31/2017 &
Transponder Annual Fee
57.71
132 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
239.88
Division: 535 - Facilities & Grounds Maintenance
Total 530 - Street Maintenance
Page 10 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
133 6115 Licensing/Titles 7123 Tokarzewski, Mark Reimb
11/22/2017
CDL Renewal - Expires
03/02/2019
30.00
134 6195 Miscellaneous
Contractual
Services
5387 Core Mechanical Inc 15144 Service Call - City Hall, Sixth
Floor - 01/02/2018
600.00
135 6195 Miscellaneous
Contractual
Services
3573 Lorusso Cement
Contractors Inc
2016-Lee-P9 R-131-16 Contractor-Lee St
Streetscape Ph3 12/13-
12/31/2017
73,847.76
136 6195 Miscellaneous
Contractual
Services
2350 Anderson Elevator Co 218536 Category 1 Elevator Testing &
Inspection - 11/22/2017
2,110.00
137 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769355926 Mat Service & Custodial
Supplies - PW - 01/17/2018
120.81
138 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769360175 Mat Service - City Hall -
01/24/2018
398.66
139 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769360177 Mat Service - Police -
01/24/2018
171.45
140 6315 R&M Buildings &
Structures
1025 Bedco Inc 094643 No Heat Repair - Fire 63 -
01/15/2018, R-170-16
110.00
141 6315 R&M Buildings &
Structures
1025 Bedco Inc 094646 Balancing Air Handlers - City
Hall - 01/16/2018, R-170-16
440.00
142 6315 R&M Buildings &
Structures
1025 Bedco Inc 094647 No Fan Operation - City Hall
First Floor - 01/16/2018, R-
170-16
220.00
143 6315 R&M Buildings &
Structures
1025 Bedco Inc 094654 Ductwork Remodel
01/18/2018 - Police 2nd Floor
405.10
144 6315 R&M Buildings &
Structures
1025 Bedco Inc 094655 Furnace Repair - Food Pantry -
01/18/2018, R-170-16
330.00
145 6315 R&M Buildings &
Structures
1025 Bedco Inc 094656 Bearing Replacement - City
Hall - 01/18-01/19/2018, R-
170-16
1,100.00
146 6315 R&M Buildings &
Structures
1025 Bedco Inc 094657 Filter Replacement - Gun
Range - 01/19/2018, R-170-16
110.00
147 6315 R&M Buildings &
Structures
1025 Bedco Inc 094660 No Heat - Apparatus Bay Fire
62 - 01/24/2018, R-170-16
110.00
148 6315 R&M Buildings &
Structures
1025 Bedco Inc 094661 Repair Gun Range - Police -
01/24/2018, R-170-16
220.00
149 6315 R&M Buildings &
Structures
1025 Bedco Inc 094662 Leak in Boiler Pipe - Water
Plant - 01/25/2018, R-170-16
220.00
Page 11 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
150 6315 R&M Buildings &
Structures
5691 Corbrook Enterprises
Inc
1211814 Wallcover Removal & Wall
Prep - Police - 11/27/2017-
12/22/2017
19,500.00
151 6315 R&M Buildings &
Structures
5691 Corbrook Enterprises
Inc
1211815 Paint Admin Offices - Police
2nd Floor - 12/26/2017-
01/05/2018
9,165.00
152 6315 R&M Buildings &
Structures
5691 Corbrook Enterprises
Inc
1211816 Remove Windows, Patched &
Painted Door - Police-01/10-
01/12/2018
1,650.00
153 6315 R&M Buildings &
Structures
6376 Facility Solutions
Group Inc
2085782 Install Electrical Circuits -
Police Delta Unit -
11/27/2017
2,026.50
154 6315 R&M Buildings &
Structures
5162 Allied Central Security
& Alarm Inc
23720 Installed Wiring - City Hall -
11/11, 11/16, 11/18 &
11/20/2017
2,470.00
155 6315 R&M Buildings &
Structures
5162 Allied Central Security
& Alarm Inc
23721 Card Access Service Call - City
Hall - 01/02/2018
95.00
156 6315 R&M Buildings &
Structures
5162 Allied Central Security
& Alarm Inc
23795 Door Key Reader Installation -
City Hall 2nd Floor -
01/15/2018
1,330.00
157 6315 R&M Buildings &
Structures
5162 Allied Central Security
& Alarm Inc
23805 Install Door Strike - Police 2nd
Floor - 01/24/2018
475.00
158 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
81584 Service Call North Elevation
East Door - Fire 62 -
01/11/2018
1,106.85
159 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
81650 Keypad Reset & Door Lube -
EMA Building - 01/17/2018
308.50
160 7025 Supplies -
Custodial
1029 Cintas Corporation 769355926 Mat Service & Custodial
Supplies - PW - 01/17/2018
88.23
161 7025 Supplies -
Custodial
1029 Cintas Corporation 769360178 Soaps, Cleaners, Mats, Paper
Towels, Etc - PW - 01/24/2018
357.89
162 7045 Supplies - Building
R&M
1527 Sherwin Williams 0346-7 10 5-Gal Buckets Paint - City
Hall
359.00
163 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
0965058 Changed Master Cylinder -
City Hall - 01/23/2018
114.40
164 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
0965236 Changed 2 Cylinders - Police
2nd Floor - 01/25/2018
1,040.60
165 7045 Supplies - Building
R&M
1057 Menard Incorporated 10030 Electrical Supplies - Police 2nd
Floor
163.70
166 7045 Supplies - Building
R&M
1057 Menard Incorporated 10036 2 Shear-Ring Couplings, PVC
Pipe, 2 No-Hub Couplings -
City Hall
56.63
167 7045 Supplies - Building
R&M
1057 Menard Incorporated 10171 Switch Outlet Plates, Cable
Splitter, Etc. - Police 2nd Floor
50.37
Page 12 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
168 7045 Supplies - Building
R&M
1057 Menard Incorporated 9743 2 LED Security Flood Lights -
Fire 62
59.96
169 7045 Supplies - Building
R&M
1057 Menard Incorporated 9811 8 Mounting Brackets & 6-In-1
Screwdriver - Police 2nd Floor
25.06
170 7045 Supplies - Building
R&M
5969 Security Equipment
Supply Inc (SES)
B63933 Card Access Hardware - Police
2nd Floor
80.08
171 7045 Supplies - Building
R&M
5969 Security Equipment
Supply Inc (SES)
B69098 Door Access Supplies - Police
Records, 2nd Floor
216.70
172 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/037739 4 Exit Signs - Police 150.74
173 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/037740 10 U-Lamps - City Hall 797.70
174 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/037827 Light Fixture & Supplies - Fire
62
485.92
175 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/037834 Outdoor Flood LED Light - Fire
62
55.00
176 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/037848 28 UBend Bulbs - City Hall 202.44
177 7140 Electricity 1033 ComEd 0459113083-
01/18
Electricity Services
12/12/2017-01/16/2018
26,091.16
178 8100 Improvements 5440 Manusos General
Contracting Inc
Final Pymt 3 City Hall Entry Door
Renovation - 12/01-
12/30/2017, R120-17
27,619.30
177,083.10
179 5325 Training 1252 NIPSTA 17430 Handling Workplace Conflict
Class 01/12/2018-2 Foremen
100.00
180 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
125.68
181 6040 Waste Hauling &
Debris Removal
5763 Excel Environmental
Inc
409825 225 Gals Waste Oil Pickup -
1/16/2018
100.00
182 6135 Rentals 1029 Cintas Corporation 022576714 Mechanic's Uniform Rental -
01/22/2018
124.43
183 6135 Rentals 1029 Cintas Corporation 022579878 Mechanic's Uniform Rental -
01/29/2018
124.43
184 6195 Miscellaneous
Contractual
Services
1741 Praxair Distribution Inc 80988320 Oxygen & Acetylene Rental -
12/20/2017-01/20/2018
499.31
185 6305 R&M Equipment 2168 Petroleum
Technologies Equipment,
Inc
19047 Inspect Fuel Tank for Water
01/26/2018
449.50
186 6310 R&M Vehicles 1672 Power Equipment
Leasing Company
W378 Remove Damaged Crane and
Service Body - 01/16/2018
2,912.50
Total 535 - Facilities & Grounds Maintenance
Division: 540 - Vehicle Maintenance
Page 13 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
187 7030 Supplies - Tools &
Hardware
1078 Acme Truck Brake &
Supply Co
1280230005 Grey Pneumatic Socket - Shop
Tool
36.38
188 7035 Supplies -
Equipment R&M
3518 O'Reilly Auto Parts 2479-336978 Air Tube & Fittings - 5PW2 117.21
189 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000231370 11 Light Bulbs - Police & PW 22.50
190 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000231370 11 Light Bulbs - Police & PW 22.50
191 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000231381 2 Auto Ejects - Fire Stock 492.98
192 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P457669 Returned Starter Core - Fire
7702
(125.00)
193 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P460909.02 35 Filters & Valve - Fire & PW
Stock
673.53
194 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P460930 Air Filter - PW Stock 69.32
195 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P461050 Fuel Filter - Fire Stock 122.10
196 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1280220038 2 Spring Brakes & 6 Mud Flaps-
PW 5037, 9032 & Stock
285.33
197 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1280250048 2 Battery Harnesses - PW
7603
85.48
198 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1280250132 20 Plow Chains - PW Stock 122.40
199 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1280290138 Heat Shrink Butt, Breakaway
Switch, 4 LED Lamps - PW
5040
123.85
200 7040 Supplies - Vehicle
R&M
6244 Valvoline LLC 132045750 20 Gals Washer Solvent - PW
Stock
73.44
201 7040 Supplies - Vehicle
R&M
1345 Lindco Equipment
Sales Inc
170985P-B 26 Plow Blades - PW Stock 1,693.24
202 7040 Supplies - Vehicle
R&M
3518 O'Reilly Auto Parts 2479-336981 (8) 2.5 Gals Diesel Exhaust
Fluid - Fire & PW Stock
50.00
203 7040 Supplies - Vehicle
R&M
3518 O'Reilly Auto Parts 2479-336981 (8) 2.5 Gals Diesel Exhaust
Fluid - Fire & PW Stock
50.00
204 7040 Supplies - Vehicle
R&M
3518 O'Reilly Auto Parts 2479-337553 LED Microbar - PW 5067 199.99
205 7040 Supplies - Vehicle
R&M
1823 Certified Laboratories 2985362 24 Cans Klaw Aerosol - Stock 321.13
206 7040 Supplies - Vehicle
R&M
1673 Chicago Parts & Sound
LLC
301C054226 10 Wiper Blades - Police Stock 88.10
207 7040 Supplies - Vehicle
R&M
1673 Chicago Parts & Sound
LLC
301C054535 10 Wiper Blades - PW Stock 43.10
208 7040 Supplies - Vehicle
R&M
1673 Chicago Parts & Sound
LLC
30IC050483 8 Filters & 28 Sets Wiper
Blades - Police Stock
252.76
Page 14 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
209 7040 Supplies - Vehicle
R&M
1673 Chicago Parts & Sound
LLC
30IC056199 26 Filters, Tensioner, 2 Tire
Sensors - Police 6067 & Stock
409.04
210 7040 Supplies - Vehicle
R&M
6224 Bumper to Bumper 408-1117638 Hitch Pin & Mounting Bar -
PW 5101
15.48
211 7040 Supplies - Vehicle
R&M
6224 Bumper to Bumper 408-1117663 Check Valve & Hose
Connector - Fire 7602
9.68
212 7040 Supplies - Vehicle
R&M
6224 Bumper to Bumper 408-1118685 Fuel Filter - PW 5040 33.48
213 7040 Supplies - Vehicle
R&M
6224 Bumper to Bumper 408-1118756 Radiator Cap - Fire 7603 4.39
214 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 431765P Pan Assembly & Sealant -
Police 6055
127.29
215 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 431834P Transmission Cable - Police
6042
67.22
216 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432307P Lamp Assembly - EMA 6507 61.72
217 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432419P Oxygen Sensor - Police 5055 78.79
218 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432421P Purge Valve - Police 5056 38.28
219 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432517P Windshield Washer Hose and
Nozzles - Police Stock
34.08
220 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432518P 2 Hoses & 4 Nozzles - Police
Stock
68.16
221 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432522P Motor Mount Bracket - Police
6067
55.34
222 7040 Supplies - Vehicle
R&M
4328 Batteries Plus Bulbs 490-104755-01 6 Batteries - City Hall-201,
Police 6044 & 6038 & Fire
7802
281.40
223 7040 Supplies - Vehicle
R&M
4328 Batteries Plus Bulbs 490-104755-01 6 Batteries - City Hall-201,
Police 6044 & 6038 & Fire
7802
85.90
224 7040 Supplies - Vehicle
R&M
4328 Batteries Plus Bulbs 490-104755-01 6 Batteries - City Hall-201,
Police 6044 & 6038 & Fire
7802
171.80
225 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027734073621 Returned Serpentine Belt -
PW 5077
(31.48)
226 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027801148491 2 Belt Tensioners & 2 Idler
Pulleys - PW 5077
90.98
227 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027801148493 Returned 2 Belt Tensioners &
2 Idler Pulleys - PW 5077
(90.98)
228 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027801148494 Belt Tensioner, 2 Serpentine
Belts, & Idler Pulley - PW 5077
89.67
229 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027801248506 2 Air Filters - Fire 7602 152.60
Page 15 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
230 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027802549056 Serpentine Belt & Idler Pulley -
PW 5067
10.72
231 7040 Supplies - Vehicle
R&M
5731 Advance Auto Parts 6027802926865 Serpentine Belt, Idler Pulley,
Tie Rods, Brake Pad Set - PW
5043
135.61
232 7040 Supplies - Vehicle
R&M
1053 Kimball Midwest 6078954 Brass & Hydrant Fittings,
Fender Washers, Cable Ties &
Tubing
319.70
233 7040 Supplies - Vehicle
R&M
1053 Kimball Midwest 6094745 Shrink Tubing, Clamps,
Bushings, Pins, Lock Nuts -
Stock
155.57
234 7040 Supplies - Vehicle
R&M
1053 Kimball Midwest 6095979 200 Plow Bolts & 200 Plow
Nuts - Stock
458.62
235 7040 Supplies - Vehicle
R&M
1053 Kimball Midwest 6105856 Lock Nuts, Washers, Screws,
Bolts, Grease Fittings - Fire
Stock
305.29
236 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 673889 Drivebelt Tensioner Assembly -
PW 5067
68.59
237 7040 Supplies - Vehicle
R&M
1043 WW Grainger Inc 9676385314 2 Miniature Lamp Bulbs - PW
5033
20.42
238 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG60675 Washer Assembly - Fire 7602 80.97
239 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG60733 2 Stainless Ball Valves - Fire
7602
243.58
240 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG60750 Washer Check Valve & 3
Electrical Sealant-Fire 7602
183.60
241 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG60829 Coolant Tube and Parts
Return FD7603
196.33
242 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG60831 Fuel Gauge - Fire 7603 61.50
243 7040 Supplies - Vehicle
R&M
5823 Interstate Power
Systems Inc
C042022671:01 32 Filters & (2) 5-Gal Buckets
Trans Fluid - Fire Stock
941.94
244 7040 Supplies - Vehicle
R&M
5985 Winter Equipment
Company Inc
IV35386 Plow Blade - PW 5089 1,507.03
245 7040 Supplies - Vehicle
R&M
1564 EJ Equipment Inc P09929 Hydraulic Motor - PW Stock 979.06
246 7040 Supplies - Vehicle
R&M
7142 Amerisource Industrial
Supply Co, Inc
R017117 4 Gals Orange Pumice Hand
Soap
44.37
247 7120 Gasoline 5415 Gas Depot Inc 52254 5,500 Gals Unleaded Gas
Delivered 01/16/18 R-57-17
9,258.40
248 7120 Gasoline 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
25.00
249 7130 Diesel 5415 Gas Depot Inc 52257 2,500 Gals Bio Diesel Gas
Delivered 01/16/18 R-57-17
5,288.52
31,293.85
276,409.31Total 50 - Public Works & Engineering
Total 540 - Vehicle Maintenance
Page 16 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
250 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 1
Attendee
30.00
251 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
245.57
252 7500 Postage & Parcel 1041 Federal Express 6-065-78471 Delivery Services 01/13/2018 77.51
353.08
253 5325 Training 1661 Northwestern
University Center for Public
Safety
10001 Lodging for Staff and
Command School Sept. 25-
Dec 08, 2017
5,380.00
254 5325 Training 1661 Northwestern
University Center for Public
Safety
10268 Supervision of Police
Personnel Dec 4-15, 2017
1,000.00
255 5325 Training 1261 Northeast
Multiregional Training
230485 Reid Interview &
Interrogations Class Jan 16-
18, 2018 Ofc
400.00
256 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
2,063.19
257 6195 Miscellaneous
Contractual
Services
1517 Trans Union LLC 01852836 Investigations Database
January 2018
309.84
258 7000 Office Supplies 1389 Garvey's Office
Products Inc
PINV1478138 Tab Index Sheets (1 Box)49.31
259 7300 Uniforms 1489 JG Uniforms Inc 31560 Uniforms for New Hire (Ofc)
1/23/2018
258.30
9,460.64
260 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
1,486.27
261 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
(100.00)
1,386.27
262 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 1
Attendee
30.00
263 6015 Communication
Services
1680 Pacific
Telemanagement Services
964586 3 Public Pay Phones Monthly
Fee, February 2018
228.00
264 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
567.60
Division: 620 - Criminal Investigation
Total 620 - Criminal Investigation
Division: 630 - Support Services
Total 100 - Administration
Division: 610 - Uniformed Patrol
Total 610 - Uniformed Patrol
Police Department
Division: 100 - Administration
Page 17 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
265 6110 Printing Services 1233 Press Tech Inc 41822 #10 Envelopes (1000)170.00
266 6110 Printing Services 1142 Copyset Center 51152 Daily Activity Sheets (Form 18
B) (80)
400.00
267 6110 Printing Services 1142 Copyset Center 51162 Arrest Jackets (Form 59)(500)397.00
268 6110 Printing Services 1142 Copyset Center 51214 Police Report Business Cards
(1000)
112.00
269 6185 Animal Control 2950 When Nature Calls 8157 Special Request - 7 Nuisance
Animal Removals 08/09-
08/22/2017
350.00
270 6305 R&M Equipment 6963 Curvature Inc 90090937 Computer Hardware
Maintenance-911 Backup
Center for Jan 2018
200.00
271 7000 Office Supplies 1389 Garvey's Office
Products Inc
PINV1474565 Ruled Pads (Dz), Pens (Dz),
Post It Notes, Markers (24)
75.42
272 7000 Office Supplies 1389 Garvey's Office
Products Inc
PINV1475321 Binder, Sheet Protectors,
Plasticware
25.18
273 7015 Supplies - Police
Range
5197 Kieslers Police Supply
Inc
0844545 Department Ammunition for
2017- Various Caliber
12/20/2017
6,037.04
274 7015 Supplies - Police
Range
5197 Kieslers Police Supply
Inc
0844545 Department Ammunition for
2017- Various Caliber
12/20/2017
561.68
275 7015 Supplies - Police
Range
1722 Brownells Inc 15191273.00 Sites (1 Shotgun, 1 Rifle)52.87
276 7200 Other Supplies 1236 Proforma Creative
Impressions Inc
0718002661 2 Life Saving Plaques (Ofc)350.35
277 7200 Other Supplies 1076 Sam's Club Direct 5137 Keurig Machine (2), Juice (5
Cases), Hot Pockets (12 Cases)
99.09
278 7200 Other Supplies 1389 Garvey's Office
Products Inc
PINV1475321 Binder, Sheet Protectors,
Plasticware
5.80
279 7300 Uniforms 1117 Chicago Badge &
Insignia Co
15290 10 Life Saving Awards (Sworn
Personnel)
812.03
280 7300 Uniforms 1117 Chicago Badge &
Insignia Co
15300 10 Life Saving Awards (Sworn
Personnel)
812.03
281 7320 Equipment <
$5,000
1076 Sam's Club Direct 5137 Keurig Machine (2), Juice (5
Cases), Hot Pockets (12 Cases)
239.96
282 7525 Meals 1076 Sam's Club Direct 5137 Keurig Machine (2), Juice (5
Cases), Hot Pockets (12 Cases)
167.26
11,693.31
22,893.30Total 60 - Police Department
Total 630 - Support Services
Page 18 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
283 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
327.34
327.34
284 5310 Membership
Dues
2441 IAFC-Intl Association
of Fire Chiefs
2018-AW 2018 IAFC Membership Dues
04/01/2018-03/31/2019 Fire
Chief
209.00
285 5310 Membership
Dues
1349 MABAS Mutual Aid
Box Alarm System Division 3
AD1802 2018 Annual MABAS Division
3 Dues
5,000.00
286 5320 Conferences 1532 Des Plaines Chamber
of Commerce & Industry
15467 2018 Mayor's Address to
Business 01/09/2018 - 2
Attendees
60.00
287 5325 Training 1546 IPELRA 2018-AW 2018 Public Sector Employ
Law Seminar-Chief
03/02/2018
195.00
288 5325 Training 1546 IPELRA 2018-PD 2018 Public Sector Employ
Law Seminar-D/C 03/02/2018
195.00
289 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
296.92
290 7320 Equipment <
$5,000
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
909.98
6,865.90
291 5310 Membership
Dues
1439 IL Fire Apparatus
Mechanics Assoc
1/24/2018 2018 IFAMA Membership
11/01/2017-10/30/2018
Mechanic for FD
40.00
292 5310 Membership
Dues
1252 NIPSTA 17308 R-16-08 2018 NIPSTA
Membership-92 Sworn
Personnel
17,020.00
293 5325 Training 1252 NIPSTA 17406 Basic Fire Academy-1 New
Hire Paramedic 01/15-
03/16/2018
3,395.00
294 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
709.69
295 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
684.18
296 6135 Rentals 5800 Turnout Rental LLC 13827 Gear Rental for New Recruit
01/10/2018-03/15/2018
375.00
297 6135 Rentals 6853 3G Safety Supply 181007 SCBA Bottle Rentals July-Dec
2017
3,268.00
298 6300 R&M Software 1267 Northwest Community
Hospital
E180055 2018 Annual Website Support
Fee
40.00
Division: 710 - Emergency Services
Fire Department
Division: 100 - Administration
Total 100 - Administration
Department: 65 - Emergency Management Agency
Total 65 - Emergency Management Agency
Page 19 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
299 6305 R&M Equipment 1080 Air One Equipment Inc 129310 9 SCBA Cylinder Hydrotests
12/20/2017
220.50
300 6305 R&M Equipment 3570 AEC Fire Safety &
Security Inc
236186 Service on Ram & Valve
Release Assy 01/23/2018
590.53
301 6305 R&M Equipment 1748 Novak & Parker Inc 742522 Dishwasher Repairs
01/22/2018 Sta 63
261.07
302 6305 R&M Equipment 1660 Safety-Kleen Systems
Inc
75607891 Maintenance on Parts Cleaner
01/25/2018 Sta 61
159.00
303 6305 R&M Equipment 3325 Nistler, Mary Reimb
12/23/2017
Reimb for Repairs to 2 Air
Pack Bags 12/23/2017
76.00
304 7000 Office Supplies 1644 Warehouse Direct Inc 3771673-0 1 Package of Laminating
Pouches
62.47
305 7000 Office Supplies 1066 Office Depot 995934031002 Box AAA Batteries 22.71
306 7000 Office Supplies 1066 Office Depot 998551826001 2 Boxes C Batteries 39.08
307 7025 Supplies -
Custodial
1304 HP Products I3309874 Towels, Can Liners, Bowl
Cleaners, Disinfectant, Tissue-
Sta 63
603.74
308 7025 Supplies -
Custodial
1304 HP Products I3309875 Towels, Can Liners, Bowl
Cleaners, Disinfectant, Tissue-
Sta 61
1,884.34
309 7035 Supplies -
Equipment R&M
1747 Murphy's Contractors
Equipment Inc
193093 Fuel Lines & Fuel Filters for
Saws on Twrs 61 & 63
34.95
310 7200 Other Supplies 1057 Menard Incorporated 10053 5 Industrial Trigger Nozzles-
Sta Maint Supplies
34.95
311 7200 Other Supplies 1076 Sam's Club Direct 005800 10 Case Bottled Water for
Rigs
33.60
312 7200 Other Supplies 1018 Anderson Lock
Company LTD
0965730 10 Keys & Key Rings for
Ambulances
102.40
313 7200 Other Supplies 1057 Menard Incorporated 10047 Push Brooms, Scrapers, CLR
Remover-Sta Maint Supplies
83.29
314 7200 Other Supplies 1571 Welding Industrial
Supply
R 2177021 15 Oxygen Cylinders for Dec
2017
183.64
315 7300 Uniforms 1080 Air One Equipment Inc 129311 10 Firecraft Phoenix Gloves 636.50
316 7300 Uniforms 3212 On Time Embroidery
Inc
46266 1 Zip Job Shirt-1 Paramedic 65.00
317 7300 Uniforms 3212 On Time Embroidery
Inc
46766 2 4-Pocket Pants-1 Paramedic 104.00
318 7300 Uniforms 3212 On Time Embroidery
Inc
47783 1 Cargo Pocket Pants-1
Paramedic
56.00
319 7300 Uniforms 3212 On Time Embroidery
Inc
47874 1 Waterproof Side Zip Boots-1
Paramedic
119.00
320 7300 Uniforms 3212 On Time Embroidery
Inc
48386 1 Zip Job Shirt-1 Paramedic 65.00
321 7300 Uniforms 3212 On Time Embroidery
Inc
E 47360 1 Knit Cap-1 Engineer 20.00
Page 20 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
322 7300 Uniforms 3212 On Time Embroidery
Inc
E 47486 1 Twill Cap - 1 Paramedic 19.00
323 7300 Uniforms 3212 On Time Embroidery
Inc
ES 47051 3 T-Shirts, Turtleneck, L/S T-
Shirt, Shoes-1 Engineer
150.00
324 7300 Uniforms 3212 On Time Embroidery
Inc
ES 47625 4 Polos, 3 T-Shirts, Twill Cap,
Sweatpants, Shorts-1
Paramedic
253.00
325 7300 Uniforms 3212 On Time Embroidery
Inc
O 47481 1 4-Pocket Pants-1 Paramedic 52.00
326 7300 Uniforms 3212 On Time Embroidery
Inc
O 47634 2 Cargo Pocket Pants-1
Paramedic
112.00
327 7300 Uniforms 3212 On Time Embroidery
Inc
OE 47876 Cargo Pocket Pants, Zip Job
Shirt-1 Paramedic
121.00
328 7300 Uniforms 3212 On Time Embroidery
Inc
OES 47695 6 T-Shirts, 6 Cotton Shirts,
Belt, Pants, Etc - 1 B/C
504.00
329 7300 Uniforms 3212 On Time Embroidery
Inc
OS 47313 4 T-Shirts, Shoes, Pants, L/S
Shirt-1 Paramedic
217.00
330 7300 Uniforms 3212 On Time Embroidery
Inc
OS 47635 5 T-Shirts, 1 4-Pocket Pants, 1
Safety Toe Shoes-1 Lieutenant
201.00
331 7300 Uniforms 3212 On Time Embroidery
Inc
S 47052 2 Cargo Pocket Pants-1
Paramedic
112.00
332 7300 Uniforms 3212 On Time Embroidery
Inc
S 47784 1 L/S T-Shirt-1 Paramedic 12.00
333 7300 Uniforms 3212 On Time Embroidery
Inc
S 47785 2 T-Shirts-1 Paramedic 24.00
334 7320 Equipment <
$5,000
1080 Air One Equipment Inc 129379 20 Nozzle Replacements 3,007.50
335 7320 Equipment <
$5,000
1148 WS Darley & Co 17310042 Credit for Return of 4' Pike
Pole
(85.09)
336 7320 Equipment <
$5,000
1148 WS Darley & Co 17310994 3' Pike Pole 74.95
337 7320 Equipment <
$5,000
3396 Evac Systems 23-1321 24 Air Mask Packs 401.06
338 7320 Equipment <
$5,000
4836 Zoro Tools
Incorporated
INV1907317 4 HazMat Containment Pools
03/28/2016
491.40
339 7500 Postage & Parcel 1080 Air One Equipment Inc 129379 20 Nozzle Replacements 32.00
36,688.46
340 5325 Training 1551 IL Fire Inspectors
Assoc
19518 Public Fire & Life Safety
Educator Class-P/T Insp 4/30,
5/1-5/8
350.00
341 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
158.09
508.09
44,062.45Total 70 - Fire Department
Total 710 - Emergency Services
Division: 720 - Fire Prevention
Total 720 - Fire Prevention
Page 21 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
342 5340 Pre-Employment
Testing
5213 Shaughnessy, Kevin W 01/28/2018 PD Pre-Employment
Polygraph Test for 6
Candidates 01/28/2018
1,200.00
343 5340 Pre-Employment
Testing
5213 Shaughnessy, Kevin W 01/29/18 PD Pre-Employment
Polygraph Test for 3
Candidates 01/29/2018
600.00
344 5340 Pre-Employment
Testing
5213 Shaughnessy, Kevin W 01/29/2018 PD Pre-Employment
Polygraph Test for 1
Candidate 12/26/2017
200.00
2,000.00
345 6025 Administrative
Services
1005 A/R Concepts Inc CDP101 Nov 2017 Collection Services Nov 2017
Parking Tickets
41.87
346 6140 Leases 3827 Pitney Bowes Inc 3101927709 Feb 2018 Connect+2000
Postage Machine Lease
348.34
347 7500 Postage & Parcel 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
11.60
348 7500 Postage & Parcel 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
0.49
349 7500 Postage & Parcel 1801 Petty Cash Finance 2/20/18A Finance Petty Cash 01/01-
01/19/2018
1.47
403.77
411,095.18
350 6005 Legal Fees 3447 Holland & Knight LLP 5621839 12-17 Non-Retainer Property
Enforcement Matters
2,005.00
351 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180106 Sidewalk Snow Removal -
01/07/2018, R-161-17
1,889.00
352 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180107 Sidewalk Snow Removal -
01/08/2018, R-161-17
1,889.00
353 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180110 Sidewalk Snow Removal -
01/10/2018, R-161-17
1,889.00
354 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180112 Sidewalk Snow Removal -
01/11/2018, R-161-17
1,889.00
355 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180114 Sidewalk Snow Removal -
01/15/2018, R-161-17
5,829.00
356 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180115 Sidewalk Snow Removal -
01/16/2018, R-161-17
5,829.00
Fund: 201 - TIF #1 Downtown Fund
Department: 90 - Overhead
Total 90 - Overhead
Total 100 - General Fund
Department: 75 - Fire & Police Commission
Total 75 - Fire & Police Commission
Page 22 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
357 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180122 Sidewalk Snow Removal -
01/23/2018, R-161-17
1,889.00
358 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180124 Sidewalk Snow Removal -
01/24/2018, R-161-17
1,889.00
359 6195 Miscellaneous
Contractual
Services
7050 DGO Premium
Services Company
180128 Sidewalk Snow Removal -
01/28/2018, R-161-17
1,889.00
360 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769355925 Mats - Metra Station -
01/17/2018
50.21
361 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769360176 Mats - Metra Station -
01/24/2018
50.21
362 6325 R&M Street Lights 1044 H&H Electric Co 29781 Removed Streetlights - 1500
Block Ellinwood - 11/20/2017
1,080.00
363 7045 Supplies - Building
R&M
1043 WW Grainger Inc 9672868628 2 Ballard Covers - Charging
Station on Ellinwood
88.56
364 7050 Supplies -
Streetscape
2016 Signarama 39073 300 Transitional Banners -
2018
6,193.78
365 8100 Improvements 3573 Lorusso Cement
Contractors Inc
2016-Lee-P9 R-131-16 Contractor-Lee St
Streetscape Ph3 12/13-
12/31/2017
20,052.50
54,401.26
366 6005 Legal Fees 3447 Holland & Knight LLP 5621828 12-17 Non-Retainer TIF #7
Matters
583.00
367 7550 Miscellaneous
Expenses
1123 Christopher B Burke
Engineering LTD
141087A FEMA LOMR Application Fee-
Willow Creek Floodway 11/26-
12/31/2017
8,000.00
8,583.00
368 7140 Electricity 1033 ComEd 0193753007-
01/18
Electricity Services
12/12/2017-01/16/2018
81.84
369 7140 Electricity 1033 ComEd 2943015087-
01/18
Electricity Services
12/19/2017-01/23/2018
26,956.01
370 7160 Ice Control 6461 Compass Minerals
America Inc
160025 17 Loads Rock Salt - 01/03 &
01/04/2018, R-168-17
15,387.93
371 7160 Ice Control 6461 Compass Minerals
America Inc
161326 1 Load Road Salt -
01/08/2018, R-168-17
850.47
372 7160 Ice Control 6461 Compass Minerals
America Inc
161532 1 Load Road Salt -
01/09/2018, R-168-17
942.19
373 7160 Ice Control 6461 Compass Minerals
America Inc
172055 5 Loads Road Salt -
01/18/2018, R-168-17
4,280.39
Total 207 - TIF #7 Mannheim/Higgins South
Fund: 230 - Motor Fuel Tax Fund
Total 201 - TIF #1 Downtown Fund
Fund: 207 - TIF #7 Mannheim/Higgins South
Page 23 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
374 7160 Ice Control 6461 Compass Minerals
America Inc
180143 1 Load Road Salt -
01/24/2018, R-168-17
865.69
375 7160 Ice Control 6461 Compass Minerals
America Inc
181481 12 Loads Road Salt -
01/25/2018, R-168-17
11,445.68
376 7160 Ice Control 6461 Compass Minerals
America Inc
182909 11 Loads Road Salt -
01/26/2018, R-168-17
10,163.45
377 7160 Ice Control 6461 Compass Minerals
America Inc
182910 6 Loads Road Salt -
01/26/2018, R-168-17
5,968.93
76,942.58
378 6555 Subsidy -
Emergency
Shelter for
Homeless Youth
1170 Harbour Inc, The HY Oct-Dec 2017 Homeless Youth 10/1/2017-
12/31/2017
1,000.00
379 6560 Subsidy - Shared
Housing
1169 Center of Concern HP Oct-Dec 2017 Homeless Prevention, Shared
Housing 10/1/2017-
12/31/2017
1,759.65
380 6563 Subsidy - Senior
Housing and
Supportive
Services
1169 Center of Concern SH Oct-Dec 2017 Senior Housing and Support
10/1/2017-12/31/2017
2,220.48
381 6570 Subsidy -
Residential Rehab
3993 J&S Plumbing Inc 169199 Emergency Repair Program
Oct-Dec 2017
2,175.00
382 6570 Subsidy -
Residential Rehab
3993 J&S Plumbing Inc 169199 Emergency Repair Program
Oct-Dec 2017
25.00
383 6580 Subsidy - Housing
Counsel
4912 Northwest Compass
Inc
HC Oct-Dec 2017 Housing Counseling
10/1/2017-12/31/2017
3,722.51
384 6600 Subsidy -
Transitional
Housing
1156 Wings Program Inc ES Oct-Dec 2017 Safe House Emergency
Shelter Program 10/1/2017-
12/31/2017
1,746.36
12,649.00
385 6000 Professional
Services
3338 Gabriel Environmental
Services
0118A0072 1744 Junior Terrace Asbestos
Insp & Testing 01/09-
01/29/2018
1,775.00
386 6000 Professional
Services
3338 Gabriel Environmental
Services
0118A0073 710 Forest Edge Asbestos Insp
& Testing 01/08-01/29/2018
1,865.00
387 6000 Professional
Services
3338 Gabriel Environmental
Services
0118A0087 1780 Sherwood Asbestos Insp
& Testing 01/11-01/29/2018
2,045.00
Fund: 240 - CDBG Fund
Total 240 - CDBG Fund
Fund: 250 - Grant Projects Fund
Program: 2520 - Capital Grants
Total 230 - Motor Fuel Tax Fund
Page 24 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
388 6000 Professional
Services
3338 Gabriel Environmental
Services
0118A0088 348 Hawthorne Asbestos Insp
& Testing 01/11-01/29/2018
1,820.00
389 6000 Professional
Services
3338 Gabriel Environmental
Services
0118A0089 1771 Sherwood Asbestos Insp
& Testing 01/11-01/31/2018
1,325.00
390 8100 Improvements 5423 KLF Enterprises 2017- DEMO-P1 Contractor-FEMA 1935 Home
Demolition 12/01-12/31/2017
R-166-17
27,180.00
391 8100 Improvements 5423 KLF Enterprises 2017-DEMO-P2 Contractor -FEMA 1935 &
4116 Home Demolition 01/01-
01/31/2018 R-166-17
129,390.35
392 8100 Improvements 5423 KLF Enterprises 2017-DEMO-P2 Contractor -FEMA 1935 &
4116 Home Demolition 01/01-
01/31/2018 R-166-17
59,611.50
225,011.85
225,011.85
393 7320 Equipment <
$5,000
1045 Havey
Communications
8105 (1) Code 3 LED Visor Warning
Light
171.85
394 8010 Furniture &
Fixtures
1604 BOS Business Office
Systems Inc
65252 Furniture for New Delta
Office, Desks, File Cabinets,
Chairs (4)
8,245.00
8,416.85
395 6195 Miscellaneous
Contractual
Services
7166 Veterinary Specialty
Center Inc
1814294 Bane-Veterinary Exam-
Referral 1/10/2018
131.00
396 6195 Miscellaneous
Contractual
Services
6150 Partners & Paws
Veterinary Services LLC
50450 K9 Bane Exam, Treatment,
Medication Jan 16, 2018
375.72
506.72
8,923.57
397 7600 Cont Obligation -
State Payments
1206 Illinois, State of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
10,000,000.00
398 7650 Cont Obligation -
Municipalities
3101 Dixmoor , Village of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
198,727.49
399 7650 Cont Obligation -
Municipalities
3102 Ford Heights , Village
of
01/01-
12/31/2017
2017 Casino Revenue
Distribution
150,685.69
Total 260 - Asset Seizure Fund
Fund: 270 - Gaming Tax Fund
Program: 2610 - Customs
Total 2610 - Customs
Program: 2640 - Forfeit
Total 2640 - Forfeit
Total 2520 - Capital Grants
Total 250 - Grant Projects Fund
Fund: 260 - Asset Seizure Fund
Page 25 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
400 7650 Cont Obligation -
Municipalities
3103 Hodgkins , Village of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
103,452.85
401 7650 Cont Obligation -
Municipalities
3105 Phoenix , Village of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
107,107.95
402 7650 Cont Obligation -
Municipalities
3106 Robbins , Village of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
291,061.52
403 7650 Cont Obligation -
Municipalities
3107 Harvey , City of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
1,378,780.82
404 7650 Cont Obligation -
Municipalities
3108 Markham , City of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
682,139.26
405 7650 Cont Obligation -
Municipalities
3109 Riverdale , Village of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
738,908.42
406 7650 Cont Obligation -
Municipalities
3110 Summit , Village of 01/01-
12/31/2017
2017 Casino Revenue
Distribution
602,843.13
407 7650 Cont Obligation -
Municipalities
3111 Chicago Heights , City
of
01/01-
12/31/2017
2017 Casino Revenue
Distribution
1,651,135.78
15,904,842.91
408 6005 Legal Fees 3447 Holland & Knight LLP 5621844 12-17 Non-Retainer ETSB
Restructuring
477.00
477.00
409 6000 Professional
Services
5659 V3 Companies of
Illinois Ltd
1117386 Engr Svcs - 2017 Mitigation
Grant Application 10/29-
11/25/2017
1,862.78
410 6000 Professional
Services
5659 V3 Companies of
Illinois Ltd
1217338 Engr-2017 Mitigation Grant
Application 11/26-
12/30/2017
232.85
411 6000 Professional
Services
5659 V3 Companies of
Illinois Ltd
1217339 Engr Svcs- Grant Applications
& CRS Letter 11/26-
12/30/2017
1,851.42
412 6000 Professional
Services
1126 Civiltech Engineering
Inc
46200 Engineering Svcs - Rand Rd
Sidepath 11/25-12/29/2017
3,691.08
413 6000 Professional
Services
1394 Gewalt Hamilton
Associates Inc
4684.007-9 Engr Svcs-Mt. Prospect Rd
Pedestrian Median 10/23-
12/17/2017
342.04
414 6005 Legal Fees 6997 Walker Wilcox
Matousek LLP
128106 Ballard Rd Sidepath-Legal Svcs
2250 Ballard Rd 10/12-
10/31/2017
6,507.50
415 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
249.69
416 6025 Administrative
Services
1172 Third Millennium
Associates Inc
21617 Utility Bill Rendering
01/16/2018
250.64
417 7500 Postage & Parcel 1172 Third Millennium
Associates Inc
21617 Utility Bill Rendering
01/16/2018
10.79
Fund: 280 - Emergency Telephone System Fund
Total 280 - Emergency Telephone System Fund
Fund: 400 - Capital Projects Fund
Total 270 - Gaming Tax Fund
Page 26 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
418 8100 Improvements 1364 Martam Construction 2017-A-P7 R-91-17 - 2017 CIP Cont A
Street & Utility 01/01-
01/31/2018
317,798.36
332,797.15
419 8015 Equipment 1045 Havey
Communications
7901 Removal of Equipment Squad
#85 11/07/2017
390.00
390.00
420 7320 Equipment <
$5,000
1080 Air One Equipment Inc 128202 2017 Hose Replacement 6,370.00
421 7320 Equipment <
$5,000
1148 WS Darley & Co 17310069 14 Sets of Annual
Replacement Bunker Gear
Plus Shipping for 2017
26,913.32
422 8015 Equipment 1080 Air One Equipment Inc 129782 New Tools & Brackets for New
Engine 61
2,580.75
35,864.07
36,254.07
423 6140 Leases 5109 Konica Minolta
Premier Finance
67964041 Konica Minolta Copier Lease
01/26/2018 - 02/25/2018
4,137.00
424 8005 Computer
Hardware
6625 Telquest International
Inc
817424 25 Cisco 7995 & 5 Cisco 8851
Phones
7,900.00
12,037.00
425 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
94.02
94.02
426 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
780.21
427 6040 Waste Hauling &
Debris Removal
1355 MQ Construction
Company
12/15-11 Aggregate Material and Spoils
Removal - 12/14 &
12/15/2017, R-7-
6,566.44
428 6115 Licensing/Titles 4319 Strzelecki, David M Reimb
01/18/2018
CDL License Renewal, Exp.
02/06/2022 & Tanker
Endorsement
35.00
429 6115 Licensing/Titles 7167 Kelly, Sean P Reimb
07/13/2017
CDL Renewal - Expires
04/08/2022
30.00
Non Departmental
Division: 510 - Engineering
Total 510 - Engineering
Division: 550 - Water Systems
Fund: 420 - IT Replacement Fund
Total 420 - IT Replacement Fund
Fund: 500 - Water/Sewer Fund
Department: 70 - Fire Department
Total 70 - Fire Department
Total 410 - Equipment Replacement Fund
Total 400 - Capital Projects Fund
Fund: 410 - Equipment Replacement Fund
Department: 60 - Police Department
Total 60 - Police Department
Page 27 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
430 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180066 69 Bench Meters Tested -
01/17/2018
1,495.00
431 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180067 4 Bench Meters Tested -
01/17/2018
482.00
432 6195 Miscellaneous
Contractual
Services
4022 M E Simpson Co Inc 30996 Emergency Water Leak Locate
- 12/07/2017
825.00
433 6195 Miscellaneous
Contractual
Services
6992 Core & Main LP I333541 29 Meters Installed, Clamps,
Ball Valves & Replumb -
01/11/2018
3,964.00
434 6195 Miscellaneous
Contractual
Services
6992 Core & Main LP I371861 32 Meters & 16 Ground
Clamps - 01/08-01/14/2018
4,176.00
435 6195 Miscellaneous
Contractual
Services
6992 Core & Main LP I387435 8 Meters Installed - 01/15-
01/21/2018
1,734.00
436 6305 R&M Equipment 6992 Core & Main LP I206256 Repair Sensus Command Link -
01/02/2018
325.00
437 6305 R&M Equipment 6992 Core & Main LP I355547 Repair Hand Held Meter -
01/18/2018
645.00
438 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
81651 Repair Gate Opener - Maple
St - 01/11/2018
276.00
439 7020 Supplies - Safety 1043 WW Grainger Inc 9674798179 300 Shoe Covers 80.99
440 7030 Supplies - Tools &
Hardware
4093 HDS White Cap
Construction Supply
10008175165 Torque Impact Wrench &
Battery Pack
439.99
441 7030 Supplies - Tools &
Hardware
1057 Menard Incorporated 10122 2 Heaters - Mainbreak Trailer 267.98
442 7030 Supplies - Tools &
Hardware
1057 Menard Incorporated 10309 Batteries, Teflon Tape &
Screwdriver
23.58
443 7030 Supplies - Tools &
Hardware
1709 Ziebell Water Service
Products Inc
240343-000 8' 2" Square Valve Box Key 69.00
444 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
5020448 3 Wrenches, 36" Sledge
Hammer & Glass Cleaner
47.43
445 7035 Supplies -
Equipment R&M
6679 Olson's Ace Hardware 003987/3 (4) 9V Batteries & (8) D
Batteries
23.98
446 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000231445 4 Spreader Lights - PW 9024 &
8020
107.40
447 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P460909.02 35 Filters & Valve - Fire & PW
Stock
512.87
448 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1280220038 2 Spring Brakes & 6 Mud Flaps-
PW 5037, 9032 & Stock
71.33
449 7040 Supplies - Vehicle
R&M
6244 Valvoline LLC 132045750 20 Gals Washer Solvent - PW
Stock
64.26
Page 28 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
450 7040 Supplies - Vehicle
R&M
1071 Pomp's Tire Service Inc 410540206 4 All Season Tires - PW 9008 249.96
451 7040 Supplies - Vehicle
R&M
1053 Kimball Midwest 6082178 50 Wire Hoses & 5 Fittings -
PW 9037
390.83
452 7040 Supplies - Vehicle
R&M
7142 Amerisource Industrial
Supply Co, Inc
R017117 4 Gals Orange Pumice Hand
Soap
14.79
453 7040 Supplies - Vehicle
R&M
1575 Pirtek O'Hare S2632800.001 Hydraulic Hose - PW 9037 92.05
454 7040 Supplies - Vehicle
R&M
1154 West Side Tractor
Sales
W60640 6 Teeth & 30 Keeper Pins -
PW 9037
282.95
455 7040 Supplies - Vehicle
R&M
1154 West Side Tractor
Sales
W60695 4 Buckets Hydraulic Fluid - PW
9037
354.92
456 7070 Supplies - Water
System
Maintenance
1355 MQ Construction
Company
12/15-11 Aggregate Material and Spoils
Removal - 12/14 &
12/15/2017, R-7-
2,188.81
457 7070 Supplies - Water
System
Maintenance
1086 Arrow Road
Construction
12696 1.31 Tons Asphalt -
Mainbreak Repairs -
01/17/2018
649.76
458 7070 Supplies - Water
System
Maintenance
1086 Arrow Road
Construction
12707 1.98 Tons Asphalt -
Mainbreak Repair -
01/19/2018
259.38
459 7070 Supplies - Water
System
Maintenance
1086 Arrow Road
Construction
12725 7.82 Tons Asphalt -
Mainbreak Repair -
01/24/2018
1,024.42
460 7070 Supplies - Water
System
Maintenance
1703 Prosafety Inc 2/844270 36 Blue & 36 Green Spray
Paint Cans - JULIE's
183.60
461 7070 Supplies - Water
System
Maintenance
1709 Ziebell Water Service
Products Inc
240279-000 2 Repair Clamps 298.00
462 7070 Supplies - Water
System
Maintenance
1709 Ziebell Water Service
Products Inc
240307-000 Misc B-Box Parts 206.59
463 7070 Supplies - Water
System
Maintenance
1709 Ziebell Water Service
Products Inc
240323-000 6 Repair Clamps 770.00
464 7070 Supplies - Water
System
Maintenance
1709 Ziebell Water Service
Products Inc
240344-000 Coupling & 9" Valve Box
Extension
359.00
465 7070 Supplies - Water
System
Maintenance
1072 Prairie Material 888388501 6.00 Cu Yds Concrete -
Mainbreak Repair -
12/18/2017
1,021.50
466 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I259889 Emergency Purchase of Water
Main Materials-01/10/2018
2,775.00
467 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I332535 7 Repair Clamps 1,077.00
Page 29 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
468 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I346440 6 Repair Clamps 526.30
469 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I364476 356 Multiple Sized Meters &
Installation Parts, R-8-18
66,971.60
470 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I382867 2" Meter 523.00
471 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I382881 28 Meter Couplings 280.00
472 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP I387505 100 Meter Couplings 1,400.00
473 7105 Wholesale Water -
NWWC
2901 Northwest Water
Commission
01312018 Wholesale Water Purchase -
January 2018 R-183-14
292,776.12
474 7120 Gasoline 5415 Gas Depot Inc 52254 5,500 Gals Unleaded Gas
Delivered 01/16/2018, R-57-
17
1,415.59
475 7130 Diesel 5415 Gas Depot Inc 52257 2,500 Gals Bio Diesel Gas
Delivered 01/16/2018, R-57-
17
720.80
476 7140 Electricity 1033 ComEd 4436122006-
01/18
Electricity Services
12/12/2017-01/16/2018
8,512.97
477 7200 Other Supplies 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
60.00
478 7500 Postage & Parcel 1677 Wholesale Direct Inc 000231338 Shipping for Flashlight
Warranty Repair 01/19/2018 -
PW 9007
29.44
408,456.84
479 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
332.83
480 6040 Waste Hauling &
Debris Removal
1355 MQ Construction
Company
12/15-11 Aggregate Material and Spoils
Removal - 12/14 &
12/15/2017, R-7-
729.60
481 6505 Subsidy - Sewer
Lateral Program
7177 Giblin, Joseph P SLP18-004 Sewer Rebate 01/30/2018 967.50
482 6505 Subsidy - Sewer
Lateral Program
7181 Rizwan, Muhammad SLP18-005 Sewer Rebate 01/30/2018 1,335.00
483 6505 Subsidy - Sewer
Lateral Program
7176 Nakraszewicz, Iwona SLP18-006 Sewer Rebate 01/30/2018 2,000.00
484 6505 Subsidy - Sewer
Lateral Program
7182 Rominski, Philip B SLP18-007 Sewer Rebate 01/30/2018 1,875.00
485 6510 Subsidy - Flood
Assistance
7180 Dunn, Warren D FRP18-007 Flood Rebate 01/30/2018 1,907.10
Total 550 - Water Systems
Division: 560 - Sewer Systems
Page 30 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
486 6510 Subsidy - Flood
Assistance
7179 Ewaldt, Frederick FRP18-008 Flood Rebate 01/30/2018 2,000.00
487 6510 Subsidy - Flood
Assistance
1825 Hennessy, Eileen M FRP18-009 Flood Rebate 01/30/2018 1,892.40
488 6510 Subsidy - Flood
Assistance
7178 Stegmeier, Timothy FRP18-010 Flood Rebate 01/30/2018 2,000.00
489 6510 Subsidy - Flood
Assistance
7105 Louckes, Peter FRP18-011 Flood Rebate 01/30/2018 630.00
490 6510 Subsidy - Flood
Assistance
7157 Duckmann, Mark FRP18-012 Flood Rebate 01/30/2018 219.00
491 6510 Subsidy - Flood
Assistance
7181 Rizwan, Muhammad FRP18-013 Flood Rebate 01/31/2018 494.79
492 7030 Supplies - Tools &
Hardware
1709 Ziebell Water Service
Products Inc
240345-000 8' 2" Square Valve Box Key &
7' Shut Off Key
162.00
493 7035 Supplies -
Equipment R&M
1043 WW Grainger Inc 9671747898 foot switch for ro 65.16
494 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000231445 4 Spreader Lights - PW 9024 &
8020
107.40
495 7040 Supplies - Vehicle
R&M
6244 Valvoline LLC 132045750 20 Gals Washer Solvent - PW
Stock
45.90
496 7040 Supplies - Vehicle
R&M
1823 Certified Laboratories 2988344 24 10-Oz Cans Spray Grease -
PW 8020
301.12
497 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 432093P Door Run - PW 8027 136.86
498 7040 Supplies - Vehicle
R&M
1202 Standard Equipment
Co
P03540 Retractable Light Cord - PW
8020
163.70
499 7075 Supplies - Sewer
System
Maintenance
1355 MQ Construction
Company
12/15-11 Aggregate Material and Spoils
Removal - 12/14 &
12/15/2017, R-7-
1,459.21
500 7075 Supplies - Sewer
System
Maintenance
1255 Neenah Foundry Co 238310 8 Inlet Frames, 8 Curb Boxes
& 8 Grates
2,536.00
501 7075 Supplies - Sewer
System
Maintenance
1255 Neenah Foundry Co 523980 Returned 4 Inlet Frames, 4
Curb Boxes & 4 Grates
(1,268.00)
502 7120 Gasoline 5415 Gas Depot Inc 52254 5,500 Gals Unleaded Gas
Delivered 01/16/2018, R-57-
17
411.26
503 7130 Diesel 5415 Gas Depot Inc 52257 2,500 Gals Bio Diesel Gas
Delivered 01/16/2018, R-57-
17
204.43
504 7140 Electricity 1033 ComEd 3240002012-
01/18
Electricity Services
12/22/2017-01/26/2018
906.43
21,614.69Total 560 - Sewer Systems
Page 31 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
505 8100 Improvements 1364 Martam Construction 2017-A-P7 R-91-17 - 2017 CIP Cont A
Street & Utility 01/01-
01/31/2018
54,572.69
54,572.69
484,738.24
506 6015 Communication
Services
1552 Verizon Wireless 9799849933 Communication Service
12/14/2017-01/13/2018
56.01
507 6025 Administrative
Services
1172 Third Millennium
Associates Inc
21617 Utility Bill Rendering
01/16/2018
1,176.07
508 7000 Office Supplies 1644 Warehouse Direct Inc 3757468-0 2 Cartons of Copy Paper 33.05
509 7500 Postage & Parcel 1172 Third Millennium
Associates Inc
21617 Utility Bill Rendering
01/16/2018
50.65
1,315.78
486,054.02
510 6320 R&M Parking Lots 5387 Core Mechanical Inc 15143 Rebuild Backflow Preventer -
Metro Square Parking -
01/02/2018
1,095.00
1,095.00
511 5570 Self Insured P&L
Expense
1328 John Neri Construction
Company Inc
011818-A Emergency Fire Department
Assistance-Maine Scrap -
01/11/2018
3,164.91
512 5570 Self Insured P&L
Expense
1044 H&H Electric Co 29780 Light Pole Knockdown Repair-
Lee & Jefferson-11/19/2017,
R-56-16
2,774.10
513 6005 Legal Fees 3447 Holland & Knight LLP 5621835 12-17 Non-Retainer PSEBA
Proceedings
165.00
514 6005 Legal Fees 3447 Holland & Knight LLP 5621852 12-17 Non-Retainer PSEBA
Proceedings
385.00
515 6005 Legal Fees 3447 Holland & Knight LLP 5621853 12-17 Non-Retainer PSEBA
Proceedings
3,752.25
516 6005 Legal Fees 3447 Holland & Knight LLP 5621856 12-17 Non-Retainer PSEBA
Proceedings
621.00
10,862.26
517 2486 Additional
Contracts -
Engineering
3573 Lorusso Cement
Contractors Inc
2016-Lee-P9 R-131-16 Contractor-Lee St
Streetscape Ph3 12/13-
12/31/2017
217.42
Fund: 700 - Escrow Fund
Fund: 510 - City Owned Parking Fund
Total 510 - City Owned Parking Fund
Fund: 600 - Risk Management Fund
Total 600 - Risk Management Fund
Department: 30 - Finance
Total 30 - Finance
Total 500 - Water/Sewer Fund
Division: 580 - CIP - Water/Sewer
Total 580 - CIP - Water/Sewer
Total 00 - Non Departmental
Page 32 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Account
518 2486 Additional
Contracts -
Engineering
1364 Martam Construction 2017-A-P7 R-91-17 - 2017 CIP Cont A
Street & Utility 01/01-
01/31/2018
55.66
519 2493 Escrow Projects 3573 Lorusso Cement
Contractors Inc
2016-Lee-P9 R-131-16 Contractor-Lee St
Streetscape Ph3 12/13-
12/31/2017
90.72
520 2493 Escrow Projects 3447 Holland & Knight LLP 5621825 12-17 Reimb Redevelopment 71.00
521 2493 Escrow Projects 3447 Holland & Knight LLP 5621829 12-17 Reimb Redevelopment 731.50
522 2493 Escrow Projects 3447 Holland & Knight LLP 5621829 12-17 Reimb Redevelopment 332.50
523 2493 Escrow Projects 3447 Holland & Knight LLP 5621830 12-17 Reimb Redevelopment 2,194.50
524 2493 Escrow Projects 3447 Holland & Knight LLP 5621832 12-17 Reimb Redevelopment 77.00
525 2493 Escrow Projects 3447 Holland & Knight LLP 5621833 12-17 Reimb Redevelopment 308.00
526 2493 Escrow Projects 4997 JMS Appraisal Group
Inc
8011601 City Owned Parking Lot
Appraisal 671 Graceland
01/16/2018
600.00
527 2493 Escrow Projects 1801 Petty Cash Finance 02/20/18 Replenish Finance Petty Cash
01/06-12/21/2017
31.92
4,710.22
17,586,736.08
Total 700 - Escrow Fund
Grand Total
Page 33 of 36
Line #Vendor Invoice Invoice Description Amount
528 2471 Red Light Payable 4297 Des Plaines Photo
Enforcement Program
17056004598193
00
Red Light Cash Payment
01/29/2018
100.00
529 2471 Red Light Payable 4297 Des Plaines Photo
Enforcement Program
17056004655007
39
Red Light Cash Payment
01/23/2018
100.00
530 2471 Red Light Payable 4297 Des Plaines Photo
Enforcement Program
17056004711554
32
Red Light Cash Payment
01/30/2018
100.00
300.00
531 6015 Communication
Services
1533 Wide Open West LLC 11526044Jan2018
A
Internet/Cable Service x6044
01/21-02/20/2018
146.96
146.96
146.96
532 6015 Communication
Services
1032 Comcast Cable 01/18/18 x6724 Internet/Cable Service for Feb
2018
16.74
533 6015 Communication
Services
1009 AT&T 708R06860001-18 Communication Service
12/16/2017-01/15/2018
472.29
489.03
489.03
534 6015 Communication
Services
1032 Comcast Cable 01/22/18 x6716 Internet/Cable Service for Feb
2018
14.65
14.65
535 6115 Licensing/Titles 1472 IL Department of
Public Health
L#8180-05
FY2018
2018 License Fee for New
Ambulance #63
25.00
25.00
25.00
536 6015 Communication
Services
1533 Wide Open West LLC 11526044Jan2018
B
Internet/Cable Service x1245
01/21-02/20/2018
785.89
537 6015 Communication
Services
1533 Wide Open West LLC 11526044Jan2018
C
Internet/Cable Service x1246
01/21-02/20/2018
1,139.50
1,925.39
2,901.03
City of Des Plaines
Warrant Register 02/20/2018
Fund: 100 - General Fund
City Administration
Manual Checks
Account
Division: 230 - Information Technology
Total 230 - Information Technology
Total 20 - City Administration
Police Department
Division: 610 - Uniformed Patrol
Total 610 - Uniformed Patrol
Total 60 - Police Department
Department: 65 - Emergency Management Agency
Total 65 - Emergency Management Agency
Fire Department
Division: 710 - Emergency Services
Total 710 - Emergency Services
Total 70 - Fire Department
Department: 90 - Overhead
Total 90 - Overhead
Total 100 - General Fund
Total 00 - Non Departmental
Page 34 of 36
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 02/20/2018
Manual Checks
Account
538 7110 Natural Gas 1064 Nicor 01/12/18
x550488
Natural Gas Service
12/12/2017-01/12/2018
130.85
539 7110 Natural Gas 1064 Nicor 01/12/18
x603131
Natural Gas Service
12/12/2017-01/12/2018
111.56
242.41
540 6000 Professional
Services
1206 Illinois, State of Rand Trees-1 Refund Rand Rd ITEP Tree
Enhancement-Project
Termination Grant #102230
7,848.33
541 6195 Miscellaneous
Contractual
Services
7184 Cornejo, Francisco FEMA Refund FEMA Flood Ins
Reimbursement-FEMA 1935
Grant
10,079.30
17,927.63
17,927.63
542 6015 Communication
Services
1533 Wide Open West LLC 11526044Jan2018
D
Internet/Cable Service x0573
01/21-02/20/2018
420.00
543 7110 Natural Gas 1064 Nicor 01/15/18
x054542
Natural Gas Service
12/13/2017-01/15/2018
203.87
544 7110 Natural Gas 1064 Nicor 01/15/18
x400005
Natural Gas Service
12/14/2017-01/15/2018
104.73
545 7110 Natural Gas 1064 Nicor 01/17/18
x500005
Natural Gas Service
12/15/2017-01/17/2018
841.83
546 7110 Natural Gas 1064 Nicor 01/17/18
x500009
Natural Gas Service
12/15/2017-01/17/2018
172.48
1,742.91
1,742.91
22,813.98
Fund: 250 - Grant Projects Fund
Program: 2520 - Capital Grants
Grand Total
Total 500 - Water/Sewer Fund
Fund: 500 - Water/Sewer Fund
Division: 550 - Water Systems
Total 550 - Water Systems
Total 2520 - Capital Grants
Total 250 - Grant Projects Fund
Fund: 201 - TIF #1 Downtown Fund
Total 201 - TIF #1 Downtown Fund
Page 35 of 36
Amount Transfer Date
Automated Accounts Payable 17,586,736.08$ **2/20/2018
Manual Checks 22,813.98$ **2/2/2018
Payroll 1,298,231.09$ 2/2/2018
-$
Electronic Transfer Activity:
Bank of America Credit Card -$
Chicago Water Bill ACH -$
Postage Meter Direct Debits 3,000.00$ 1/30/2018
Utility Billing Refunds -$
First Merit Bank Fees -$
IMRF Payments 159,743.64$ 2/7/2018
FEMA Buyouts 359,500.00$ 1/30/2018
Employee Medical Trust 665,168.03$ 2/1/2018
Total Cash Disbursements:20,095,192.82$
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Twentieth Day of February 2018
Ayes ______ Nays _______ Absent _______
Jennifer L. Tsalapatanis, City Clerk
Matthew J. Bogusz, Mayor
City of Des Plaines
Warrant Register 02/20/2018
Summary
RHS Payout
Page 36 of 36
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 8, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Issuance of Series 2018 General Obligation Refunding Bonds
Issue: For the City Council to authorize the refinancing of the following outstanding General Obligation
(G.O.) Bonds:
• Refund $3.650M of the G.O. Bonds, Series 2010A (TIF #3)
• Refund $5.844M of the G.O. Bonds, Series 2010B (TIF #3, Capital Appreciation)
Analysis: Interest rates continue to be at record low levels creating a favorable opportunity for the City to
use bond refinancing as a debt management tool. Utilizing such action will provide interest cost savings,
reduce the outstanding debt and ease the burden of annual debt service payments for the City.
Table 1 below summarizes the outstanding balances after December 1, 2017 payments as well as the funding
sources and maturity dates. The last column in the table provides the recommended course of action.
Table 1
Bond
Issue
Funding
Source Purpose
Principal Amount
Outstanding
Maturity
Date
Proposed
Action
2010A TIF #3 Redevelopment Project Costs 3,945,000 12/1/2028 Refund
2010B TIF #3 Redevelopment Project Costs 5,843,853 12/1/2026 Refund
Total Outstanding Amount 9,788,853
Benchmarks: When evaluating the pertinence of the debt refunding, the following three key benchmarks
must be taken into consideration in making a decision:
• Net present value (NPV) savings (net of all issuance costs and any cash contribution to the refunding)
should be at least 3-5 percent of the refinanced bonds.
• Present value savings must exceed twice the costs of the issue.
• There should be no extensions to existing maturity dates.
Refunding: As noted in Table 1 above and Table 2 below, the 2010A and 2010B Series of Bonds are
currently callable and therefore can be refunded for interest rate savings. Table 2 below summarizes the
outstanding principal balances of the bonds earmarked for 2018 refunding as well as funding sources, maturity
MEMORANDUM
Page 1 of 34
dates and estimated savings.
Table 2
Bond
Issue
Funding
Source
Principal Amount
Outstanding
Maturity
Date
Estimated
Savings % of NPV
Proposed
Bond
Series
2010A TIF #3 3,945,000 12/1/2021 238,000 6.50% 2018A
2010B TIF #3 5,843,853 12/1/2022 1,126,000 12.86% 2018B
Total 9,788,853 1,364,000
The callable $3.945M G.O. Bonds, Series 2010A were issued to refinance bonds that financed redevelopment
project costs in TIF #3. A portion of the outstanding principal balance of $3.650M will be refunded with
$3.750M G.O. Refunding Bonds, Series 2018 and the original maturity date of December 1, 2028. This
refunding will result in estimated savings of approximately $238K or 6.50% of the refunded principal.
The callable $11.630M of G.O. Bonds, Series 2010B were issued to refinance bonds that financed
redevelopment project costs in TIF #3. The outstanding balance will be refunded with approximately $8.940M
G.O. Refunding Bonds, Series 2018 and the original maturity date of December 1, 2026. This refunding will
result in estimated savings of $1.126M or 12.86% of the refunded principal.
The 2018 refunding will satisfy all three key benchmarks outlined above:
• NPV savings is projected to be at 6.5% and 12.86% for Series 2010A and 2010B respectively of the
refinanced bonds – above the 3% to 5% recommended amount.
• Present value savings are estimated at $1.36M – well above the recommended two times the cost of
issuance ($100K) amount.
• The current maturity date will remain unchanged.
TIF #3 Financial Analysis: Based on the current financials of TIF #3, the 2017 ending balance in the TIF is
projected to be a negative $3.0M. Based on the debt service costs in the TIF, the fund balance is projected to
continue to go negative to $6.7M in 2026 and begins to turn around in 2027, reaching a positive balance of
$900K in 2030. With the proposed refunding of the 2010A and 2010B series bonds, the TIF is projected to
reach a negative fund balance of $4.9M in 2026 as compared to the original negative $6.7M, thus alleviating
$1.8M in future debt service costs which would be paid through the General Fund until the TIF becomes self-
sustaining. The projected positive fund balance with this refunding is still 2030.
An Ordinance to refund a portion of the G.O. Bonds, Series 2010A (TIF#3), and all the remaining G.O.
Bonds, Series 2010B (TIF #3) will be presented to the City Council at the February 20, 2018 meeting for the
issuance of General Obligation Refunding Bonds, Series 2018.
Recommendation: I recommend that the City Council approve the attached Ordinance authorizing the
issuance of General Obligation Refunding Bonds, Series 2018 and providing for the redemption of
outstanding G.O. Bonds, Series 2010A and 2010B (TIF #3).
Attachments:
Attachment 1: Ordinance M-4-18: Authorizing the issuance of General Obligation Refunding Bonds of
Series 2018 of the City of Des Plaines, IL.
Page 2 of 34
Adopted by the City Council on
March __, 2018
Published in Pamphlet Form by
the authority of the City Council
on March __, 2018.
CITY OF DES PLAINES
ORDINANCE M - 4 - 18
ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2018, OF THE
CITY OF DES PLAINES, ILLINOIS
Attachment 1 Page 3 of 34
-1-
CITY OF DES PLAINES
ORDINANCE M - 4 - 18
ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2018, OF THE CITY OF
DES PLAINES, ILLINOIS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES,
ILLINOIS, AS FOLLOWS:
Section 1. Authority and Purposes. This ordinance is adopted pursuant to
Section 6 of Article VII of the Illinois Constitution of 1970 for the purpose of authorizing
general obligation bonds of the City (the “2018 Bonds”) for financing the refunding and
redemption of (A) the $3,650,000 outstanding principal amount of the General
Obligation Refunding Bonds, Series 2010A, of the City maturing in the years 2019 to
2028, both inclusive (the “2010A Bonds”) and (B) the $5,843,853.25 outstanding original
principal amount of General Obligation Ref unding Bonds, Series 2010B (Capital
Appreciation Bonds), of the City (the “2010B Bonds” and together with the 2010A
Bonds, the “Prior Bonds”).
The Prior Bonds were issued for the purpose of refunding obligations issued for
the financing of Redevelopment Project Costs as defined in the Tax Increment
Allocation Redevelopment Act, 65 Illinois Compiled Statutes 5/11-74.4 (the
“Redevelopment Act”) and included in the redevelopment plan heretofore adopted by
the City with respect to a tax increment redevelopment project area heretofore
established by the City pursuant to the Redevelopment Act and designated as “TIF
Redevelopment Project Area No. 3.”
Attachment 1 Page 4 of 34
-2-
Section 2. Refunding Plan. The City hereby elects to redeem the 2010A
Bonds at the redemption price equal to the principal amount thereof to be redeemed
together with interest thereon to the date fixed for redemption. The City hereby elects to
redeem the 2010B Bonds at redemption prices equal to the accreted value of each such
2010B Bond on the date fixed for redemption. The redemption date for the Prior Bonds
shall be determined by the Director of Finance and shall be within 90 days after the date
of issuance of the 2018 Bonds.
The Mayor, the Director of Finance and the other officers of the City are
authorized and directed to do, or cause to be done, all things necessary to accomplish
the refunding plan as set forth in this Section.
Section 3. Authorization and Terms of 2018 Bonds. The sum of
$_______________ is appropriated to meet the estimated cost of refunding the Prior
Bonds. Said estimated cost is inclusive of the costs of issuance of the 2018 Bonds.
Pursuant to the home rule powers of the City to incur debt payable from ad valorem
property tax receipts, unlimited tax general obligation bonds of the City are authorized to
be issued and sold in an aggregate principal amount of $_______________, and shall
be designated “General Obligation Refunding Bonds, Series 2018” (the “2018 Bonds”).
The 2018 Bonds shall be issuable in the denominations of $5,000 or any integral
multiple thereof and may bear such identifying numbers or letters as shall be useful to
facilitate the registration, transfer and exchange of 2018 Bonds. Unless otherwise
determined in the order to authenticate the 2018 Bonds, each 2018 Bond delivered
upon the original issuance of the 2018 Bonds shall be dated as of its date of original
issuance. Each 2018 Bond thereafter issued upon any transfer, exchange or
Attachment 1 Page 5 of 34
-3-
replacement of 2018 Bonds shall be dated so that no gain or loss of interest shall result
from such transfer, exchange or replacement.
The 2018 Bonds shall mature on December 1 in each year shown in the following
table in the respective principal amount set forth opposite each such year and the 2018
Bonds maturing in each such year shall bear interest at the respective rate per annum
set forth opposite such year:
Year Principal Amount Interest Rate
2018 $ ,000 . %
2019 ,000
2020 ,000
2021 ,000
2022 ,000
2023 ,000
2024 ,000
2025 ,000
2026 ,000
2027 ,000
2028 ,000
Each 2018 Bond shall bear interest from its date, computed on the basis of a
360 day year consisting of twelve 30 day months and payable in lawful money of the
United States of America on December 1, 2018 and semiannually thereafter on each
June 1 and December 1 at the rates per annum herein determined.
The principal of the 2018 Bonds shall be payable in lawful money of the United
States of America upon presentation and surrender thereof at the principal corporate
trust office of Amalgamated Bank of Chicago, in the City of Chicago, Illinois, which is
hereby appointed as bond registrar and paying agent for the 2018 Bonds. Interest on
the 2018 Bonds shall be payable on each interest payment date to the registered
owners of record thereof appearing on the registration books maintained by the City for
Attachment 1 Page 6 of 34
-4-
such purpose at the principal corporate trust office of the bond registrar, as of the close
of business on the 15th day of the calendar month next preceding the applicable interest
payment date. Interest on the 2018 Bonds shall be paid by check or draft mailed to
such registered owners at their addresses appearing on the registration books or by
wire transfer pursuant to an agreement by and between the City and the registered
owner.
The 2018 Bonds maturing on or after December 1, 2025 shall be subject to
redemption prior to maturity at the option of the City and upon notice as herein provided,
in such principal amounts and from such maturities as the City shall determine and by
lot within a single maturity, on December 1, 2024 and on any date thereafter, at a
redemption price equal to the principal amount thereof to be redeemed.
The 2018 Bonds maturing on December 1, 20__, shall be subject to mandatory
redemption, in part and by lot, on December 1 of the years 20__ to 20__, both inclusive,
in the following principal amounts, each constituting a sinking fund installment for the
retirement of the 2018 Bonds maturing on December 1, 20__:
Year Principal Amount
20__ $ ,000
20__ ,000
20__ ,000
The final principal amount of the 2018 Bonds maturing on December 1, 20__, is
$_____,000.
The 2018 Bonds maturing on December 1, 20__, shall be subject to mandatory
redemption, in part and by lot, on December 1 of the years 20__ to 20__, both inclusive,
Attachment 1 Page 7 of 34
-5-
in the following principal amounts, each constituting a sinking fund installment for the
retirement of the 2018 Bonds maturing on December 1, 20__:
Year Principal Amount
20__ $ ,000
20__ ,000
20__ ,000
The final principal amount of the 2018 Bonds maturing on December 1, 20__, is
$_____,000.
All 2018 Bonds subject to mandatory sinking fund redemption shall be redeemed
at a redemption price equal to the principal amount thereof to be redeemed. The bond
registrar is hereby authorized and directed to mail notice of the mandatory sinking fund
redemption of the 2018 Bonds in the manner herein provided.
Whenever 2018 Bonds subject to mandatory sinking fund redemption are
redeemed at the option of the City, the principal amount thereof so redeemed shall be
credited against the unsatisfied balance of future sinking fund installments or final
principal amount established with respect to such 2018 Bonds, in such amounts and
against such installments or final principal amount as shall be determined by the City in
the proceedings authorizing such optional redemption or, in the absence of such
determination, shall be credited pro-rata against the unsatisfied balance of the
applicable sinking fund installments and final principal amount.
On or prior to the 60th day preceding any sinking fund installment date, the City
may purchase 2018 Bonds, which are subject to mandatory redemption on such sinking
fund installment date, at such prices as the City shall determine. Any 2018 Bond so
purchased shall be cancelled and the principal amount thereof so purchased shall be
Attachment 1 Page 8 of 34
-6-
credited against the unsatisfied balance of the next ensuing sinking fund installment of
the 2018 Bonds of the same maturity as the 2018 Bond so purchased.
In the event of the redemption of less than all the 2018 Bonds of like maturity, the
aggregate principal amount thereof to be redeemed shall be $5,000 or an integral
multiple thereof and the bond registrar shall assign to each 2018 Bond of such maturity
a distinctive number for each $5,000 principal amount of such 2018 Bond and shall
select by lot from the numbers so assigned as many numbers as, at $5,000 for each
number, shall equal the principal amount of such 2018 Bonds to be redeemed. The
2018 Bonds to be redeemed shall be the 2018 Bonds to which were assigned numbers
so selected; provided that only so much of the principal amount of each 2018 Bond shall
be redeemed as shall equal $5,000 for each number assigned to it and so selected.
Notice of the redemption of 2018 Bonds shall be mailed not less than 30 days
nor more than 60 days prior to the date fixed for such redemption to the registered
owners of 2018 Bonds to be redeemed at their last addresses appearing on said
registration books. The 2018 Bonds or portions thereof specified in said notice shall
become due and payable at the applicable redemption price on the redemption date
therein designated, and if, on the redemption date, moneys for payment of the
redemption price of all the 2018 Bonds or portions thereof to be redeemed, together
with interest to the redemption date, shall be available for such payment on said date,
and if notice of redemption shall have been mailed as aforesaid (and notwithstanding
any defect therein or the lack of actual receipt thereof by any registered owner) then
from and after the redemption date interest on such 2018 Bonds or portions thereof
shall cease to accrue and become payable. If there shall be drawn for redemption less
Attachment 1 Page 9 of 34
-7-
than all of a 2018 Bond, the City shall execute and the bond registrar shall authenticate
and deliver, upon the surrender of such 2018 Bond, without charge to the owner
thereof, in exchange for the unredeemed balance of the 2018 Bond so surrendered,
2018 Bonds of like maturity and interest rate and of the denomination of $5,000 or any
integral multiple thereof.
The bond registrar shall not be required to transfer or exchange any 2018 Bond
after notice of the redemption of all or a portion thereof has been mailed. The bond
registrar shall not be required to transfer or exchange any 2018 Bond during a period of
15 days next preceding the mailing of a notice of redemption that could designate for
redemption all or a portion of such 2018 Bond.
Section 4. Sale and Delivery. The 2018 Bonds are hereby sold to
_____________________________, as purchaser, at a price of $_______________
and accrued interest from their date to the date of delivery and payment therefor. The
Official Statement prepared with respect to the 2018 Bonds is approved and “deemed
final” as of its date for purposes of Securities and Exchange Commission Rule 15c2-12
promulgated under the Securities Exchange Act of 1934.
The Mayor, City Clerk and other officials of the City are authorized and directed
to do and perform, or cause to be done or performed for or on behalf of the City each
and every thing necessary for the issuance of the 2018 Bonds, including the proper
execution and delivery of the 2018 Bonds and the Official Statement.
Section 5. Execution and Authentication. Each 2018 Bond shall be
executed in the name of the City by the manual or authorized facsimile signature of its
Mayor and the corporate seal of the City, or a facsimile thereof, shall be thereunto
Attachment 1 Page 10 of 34
-8-
affixed or otherwise reproduced thereon and attested by the manual or authorized
facsimile signature of its City Clerk.
In case any officer whose signature, or a facsimile of whose signature, shall
appear on any 2018 Bond shall cease to hold such office before the issuance of the
2018 Bond, such 2018 Bond shall nevertheless be valid and sufficient for all purposes,
the same as if the person whose signature, or a facsimile thereof, appears on such
2018 Bond had not ceased to hold such office. Any 2018 Bond may be signed, sealed
or attested on behalf of the City by any person who, on the date of such act, shall hold
the proper office, notwithstanding that at the date of such 2018 Bond such person may
not have held such office. No recourse shall be had for the payment of any 2018 Bonds
against any officer who executes the 2018 Bonds.
Each 2018 Bond shall bear thereon a certificate of authentication executed
manually by the bond registrar. No 2018 Bond shall be entitled to any right or benefit
under this ordinance or shall be valid or obligatory for any purpose until such certificate
of authentication shall have been duly executed by the bond registrar.
Section 6. Transfer, Exchange and Registry. The 2018 Bonds shall be
negotiable, subject to the provisions for registration of transfer contained herein. Each
2018 Bond shall be transferable only upon the registration books maintained by the City
for that purpose at the principal corporate trust office of the bond registrar, by the
registered owner thereof in person or by his attorney duly authorized in writing, upon
surrender thereof together with a written instrument of transfer satisfactory to the bond
registrar and duly executed by the registered owner or his duly authorized attorney.
Upon the surrender for transfer of any such 2018 Bond, the City shall execute and the
Attachment 1 Page 11 of 34
-9-
bond registrar shall authenticate and deliver a new 2018 Bond or 2018 Bonds registered
in the name of the transferee, of the same aggregate principal amount, maturity and
interest rate as the surrendered 2018 Bond. 2018 Bonds, upon surrender thereof at the
principal corporate trust office of the bond registrar, with a written instrument
satisfactory to the bond registrar, duly executed by the registered owner or his attorney
duly authorized in writing, may be exchanged for an equal aggregate principal amount
of 2018 Bonds of the same maturity and interest rate and of the denominations of
$5,000 or any integral multiple thereof.
For every such exchange or registration of transfer of 2018 Bonds, the City or the
bond registrar may make a charge sufficient for the reimbursement of any tax, fee or
other governmental charge required to be paid with respect to such exchange or
transfer, which sum or sums shall be paid by the person requesting such exchange or
transfer as a condition precedent to the exercise of the privilege of making such
exchange or transfer. No other charge shall be made for the privilege of making such
transfer or exchange. The provisions of the Illinois Bond Replacement Act shall govern
the replacement of lost, destroyed or defaced 2018 Bonds.
The City and the bond registrar may deem and treat the person in whose name
any 2018 Bond shall be registered upon the registration books as the absolute owner of
such 2018 Bond, whether such 2018 Bond shall be overdue or not, for the purpose of
receiving payment of, or on account of, the principal of or interest thereon and for all
other purposes whatsoever, and all such payments so made to any such registered
owner or upon his order shall be valid and effectual to satisfy and discharge the liability
Attachment 1 Page 12 of 34
-10-
upon such 2018 Bond to the extent of the sum or sums so paid, and neither the City nor
the bond registrar shall be affected by any notice to the contrary.
Section 7. General Obligations. The full faith and credit of the City are
hereby irrevocably pledged to the punctual payment of the principal of and interest on
the 2018 Bonds. The 2018 Bonds shall be direct and general obligations of the City,
and the City shall be obligated to levy ad valorem taxes upon all the taxable property in
the City for the payment of the 2018 Bonds and the interest thereon, without limitation
as to rate or amount.
Section 8. Form of Bonds. The 2018 Bonds shall be issued as fully
registered bonds and shall be in substantially the following form, the blanks to be
appropriately completed when the 2018 Bonds are printed:
No. ________
United States of America
State of Illinois
County of Cook
CITY OF DES PLAINES
GENERAL OBLIGATION REFUNDING BOND,
SERIES 2018
INTEREST RATE MATURITY DATE DATED DATE CUSIP
. % December 1, ____ __________, 2018 250217 ___
REGISTERED OWNER: Cede & Co.
PRINCIPAL AMOUNT:
The CITY OF DES PLAINES, a municipal corporation and a home rule unit of the
State of Illinois situate in the County of Cook, acknowledges itself indebted and for
Attachment 1 Page 13 of 34
-11-
value received hereby promises to pay to the registered owner of this bond, or
registered assigns, the principal amount specified above on the maturity date specified
above, and to pay interest on such principal amount from the date hereof at the interest
rate per annum specified above, computed on the basis of a 360 day year consisting of
twelve 30 day months and payable in lawful money of the United States of America on
December 1, 2018 and semiannually thereafter on June 1 and December 1 in each year
until the principal amount shall have been paid, to the registered owner of record hereof
as of the 15th day of the calendar month next preceding such interest payment date, by
wire transfer pursuant to an agreement by and between the City and the registered
owner, or otherwise by check or draft mailed to the registered owner at the address of
such owner appearing on the registration books maintained by the City for such purpose
at the principal corporate trust office of Amalgamated Bank of Chicago, in the City of
Chicago, Illinois, as bond registrar or its successor (the “Bond Registrar”). This bond,
as to principal when due, will be payable in lawful money of the United States of
America upon presentation and surrender of this bond at the principal corporate trust
office of the Bond Registrar. The full faith and credit of the City are irrevocably pledged
for the punctual payment of the principal of and interest on this bond according to its
terms.
This bond is one of a series of bonds issued in the aggregate principal amount of
$______,000, which are authorized and issued under and pursuant to Section 6 of
Article VII of the Illinois Constitution of 1970 and under and in accordance with an
ordinance adopted by the City Council of the City on March 5, 2018 and entitled:
“Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series
Attachment 1 Page 14 of 34
-12-
2018, of the City of Des Plaines, Illinois.” This bond is issued in part in accordance with
the provisions of the Tax Increment Allocation Redevelopment Act, 65 Illinois Compiled
Statutes 5/11-74.4, and for the purpose of refunding bonds issued for the purpose of
financing redevelopment project costs.
The bonds of such series maturing on or after December 1, 2025 are subject to
redemption prior to maturity at the option of the City and upon notice as herein provided,
in such principal amounts and from such maturities as the City shall determine and by
lot within a single maturity, on December 1, 2024 and on any date thereafter, at a
redemption price equal to the principal amount thereof to be redeemed.
The bonds of such series maturing in the years 20___, 20___ and 20___ (the
“Term Bonds”) are subject to mandatory redemption, in part and by lot, on December 1
of the years and in the respective principal amounts set forth in the following tables, by
the application of sinking fund installments, at a redemption price equal to the principal
amount thereof to be redeemed:
20___ Term Bonds 20___ Term Bonds 20___ Term Bonds
Year Principal Amount Year Principal Amount Year Principal Amount
20__ $ ,000 20__ $ ,000 20__ $ ,000
20__ ,000 20__ ,000 20__ ,000
20__ ,000 20__ ,000 20__ ,000
Notice of the redemption of bonds will be mailed not less than 30 days nor more
than 60 days prior to the date fixed for such redemption to the registered owners of
bonds to be redeemed at their last addresses appearing on such registration books.
The bonds or portions thereof specified in said notice shall become due and payable at
the applicable redemption price on the redemption date therein designated, and if, on
the redemption date, moneys for payment of the redemption price of all the bonds or
Attachment 1 Page 15 of 34
-13-
portions thereof to be redeemed, together with interest to the redemption date, shall be
available for such payment on said date, and if notice of redemption shall have been
mailed as aforesaid (and notwithstanding any defect therein or the lack of actual receipt
thereof by any registered owner) then from and after the redemption date interest on
such bonds or portions thereof shall cease to accrue and become payable.
This bond is transferable only upon such registration books by the registered
owner hereof in person, or by his attorney duly authorized in writing, upon surrender
hereof at the principal corporate trust office of the Bond Registrar together with a written
instrument of transfer satisfactory to the Bond Registrar duly executed by the registered
owner or by his duly authorized attorney, and thereupon a new registered bond or
bonds, in the authorized denominations of $5,000 or any integral multiple thereof and of
the same aggregate principal amount, maturity and interest rate as this bond shall be
issued to the transferee in exchange therefor. In like manner, this bond may be
exchanged for an equal aggregate principal amount of bonds of the same maturity and
interest rate and of any of such authorized denominations. The City or the Bond
Registrar may make a charge sufficient for the reimbursement of any tax, fee or other
governmental charge required to be paid with respect to the transfer or exchange of this
bond. No other charge shall be made for the privilege of making such transfer or
exchange. The City and the Bond Registrar may treat and consider the person in
whose name this bond is registered as the absolute owner hereof for the purpose of
receiving payment of, or on account of, the principal and interest due hereon and for all
other purposes whatsoever.
Attachment 1 Page 16 of 34
-14-
This bond shall not be valid or become obligatory for any purpose until the
certificate of authentication hereon shall have been duly executed by the Bond
Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to be done, exist and be performed precedent to and in the issuance of this
bond in order to make it a legal, valid and binding obligation of the City have been done,
exist and have been performed in regular and due time, form and manner as required
by law, and that the series of bonds of which this bond is one, together with all other
indebtedness of the City, is within every debt or other limit prescribed by law.
Attachment 1 Page 17 of 34
-15-
IN WITNESS WHEREOF, the City of Des Plaines has caused this bond to be
executed in its name and on its behalf by the manual or facsimile signature of its Mayor,
and its corporate seal, or a facsimile thereof, to be hereunto affixed or otherwise
reproduced hereon and attested by the manual or facsimile signature of its City Clerk.
Dated: _______________, 2018
CERTIFICATE OF AUTHENTICATION
This bond is one of the General
Obligation Refunding Bonds, Series
2018, described in the within mentioned
Ordinance.
AMALGAMATED BANK OF CHICAGO,
as Bond Registrar
By _____________________________
Authorized Signer
CITY OF DES PLAINES
________________________________
Mayor
Attest:
________________________________
City Clerk
Attachment 1 Page 18 of 34
-16-
ASSIGNMENT
For value received the undersigned sells, assigns and transfers unto _________
_____________________________________________________________________
the within bond and hereby irrevocably constitutes and appoints __________________
_____________________________________________________________________
attorney to transfer the said bond on the books kept for registration thereof, with full
power of substitution in the premises.
Dated ____________________
_______________________________
Signature Guarantee:
_______________________________
Attachment 1 Page 19 of 34
-17-
Section 9. Levy and Extension of Taxes. (A) For the purpose of providing
the money required to pay the interest on the 2018 Bonds when and as the same falls
due and to pay and discharge the principal thereof as the same shall mature or become
due, there is hereby levied upon all the taxable property in the City, in each year while
any of the 2018 Bonds shall be outstanding, a direct annual tax sufficient for that
purpose in addition to all other taxes, as follows:
Tax Levy Year A Tax Sufficient to Produce
2018 $
2019
2020
2021
2022
2023
2024
2025
2026
2027
(B) Interest or principal coming due at any time when there shall be
insufficient funds on hand from the taxes herein levied to pay the same shall be paid
promptly when due from current funds on hand in advance of the collection of the taxes
herein levied; and when said taxes shall have been collected, reimbursement shall be
made to the said funds in any amounts thus advanced.
(C) As soon as this ordinance becomes effective, a copy thereof certified by
the City Clerk, which certificate shall recite that this ordinance has been duly adopted,
shall be filed with the County Clerk of Cook County, Illinois, who is hereby directed to
ascertain the rate per cent required to produce the aggregate tax hereinbefore provided
to be levied in the years 2018 to 2027, inclusive, and to extend the same for collection
on the tax books in connection with other taxes levied in said years, in and by the City
Attachment 1 Page 20 of 34
-18-
for general corporate purposes of the City, and in said years such annual tax shall be
levied and collected in like manner as taxes for general corporate purposes for said
years are levied and collected and, when collected, such taxes shall be used for the
purpose of paying the principal of and interest on the 2018 Bonds as the same become
due and payable.
Section 10. Tax Allocation Fund. The Tax Allocation Fund (the “TIF 3 Fund”)
heretofore established by the City with respect to TIF Redevelopment Project Area
No. 3 described in Section 1 of this ordinance shall be maintained and administered by
the City in accordance with the provisions of the Redevelopment Act.
Moneys held in the TIF 3 Fund and the taxes and other moneys to be deposited
therein pursuant to the Redevelopment Act are hereby pledged for the payment of TIF 3
Redevelopment Project Costs and as security for the payment of the 2018 Bonds. Such
pledge is subject to the limitation that moneys not required, pledged, earmarked or
otherwise designated for the payment and securing of obligations and anticipated
redevelopment project costs shall be calculated annually and designated as “surplus”
funds in accordance with Section 11-74.4-7 of the Redevelopment Act. Nothing herein
contained shall restrict the power of the City to pledge such moneys and taxes for the
benefit and security of the holders of other bonds issued pursuant to the
Redevelopment Act; to subordinate existing pledges of such moneys or to alter the use
and distribution of moneys in the TIF 3 Fund to the extent such alteration shall be made
in furtherance of the purposes of the Redevelopment Act and the Redevelopment Plan
for TIF Redevelopment Project Area No. 3. Moneys held in the TIF 3 Fund that are to
be used for the payment of the principal of and interest on the 2018 Bonds may be
Attachment 1 Page 21 of 34
-19-
deposited in the 2018 Debt Service Fund established by this ordinance and upon such
deposit such moneys shall be used solely for the payment of such principal and interest.
Section 11. Taxes Levied for Payment of Prior Bonds. After the issuance of
the 2018 Bonds, the Director of Finance of the City shall file with the County Clerk of
Cook County, a certificate listing the Prior Bonds and the taxes theretofore levied for the
payment of the principal of and interest on the Prior Bonds payable after December 1,
2017 and said certificate shall direct the abatement of such taxes.
Section 12. Application of Bond Proceeds. The proceeds of sale of the 2018
Bonds shall be deposited as follows:
1. To the 2018 Redemption Fund established by this ordinance, the
amount necessary to provide for the payment of the redemption price of the Prior
Bonds, including the unpaid and accrued interest on the 2010A Bonds.
2. To the 2018 Expense Fund established by this ordinance, the
amount of such proceeds of sale remaining after the foregoing deposit.
Section 13. Debt Service Fund. The “2018 Debt Service Fund” is hereby
established as a special fund of the City. Moneys derived from taxes levied pursuant to
Section 9 of this ordinance (the “Tax Receipts”) are appropriated and set aside for the
purpose of paying principal of and interest on the 2018 Bonds when and as the same
come due. All of such moneys, and all other moneys to be used for the payment of the
principal of and interest on the 2018 Bonds, shall be deposited in the 2018 Debt Service
Fund, which shall be administered as a bona fide debt service fund under the Internal
Revenue Code of 1986.
Attachment 1 Page 22 of 34
-20-
On or prior to the date of issuance of the 2018 Bonds, the City shall deposit into
the 2018 Debt Service Fund such an amount as will be sufficient to provide for the
punctual payment of the principal of and interest on the 2018 Bonds due December 1,
2018.
The Tax Receipts and the moneys deposited or to be deposited into the 2018
Debt Service Fund are pledged as security for the payment of the principal of and
interest on the 2018 Bonds. This pledge is made pursuant to Section 13 of the Local
Government Debt Reform Act and shall be valid and binding from the date of issuance
of the 2018 Bonds. All Tax Receipts and the moneys held in the 2018 Debt Service
Fund shall immediately be subject to the lien of the pledge without any physical delivery
or further act and the lien of such pledge shall be valid and binding as against all parties
having claims of any kind in tort, contract or otherwise against the City irrespective of
whether such parties have notice thereof.
Section 14. Redemption Fund. The “2018 Redemption Fund” is hereby
established as a special fund of the Village. The moneys in the 2018 Redemption Fund
shall be used for the payment of the redemption price of the Prior Bonds on the
redemption date of the Prior Bonds and the payment of the interest to become due and
payable on the 2010A Bonds on their redemption date. After the redemption of the
Prior Bonds, any moneys remaining in the 2018 Redemption Fund shall be withdrawn
from the 2018 Redemption Fund and deposited into the 2018 Expense Fund.
The Director of Finance may determine to deposit the 2018 Redemption Fund in
trust for the benefit and security of the owners of the Prior Bonds and may enter into an
Attachment 1 Page 23 of 34
-21-
escrow deposit agreement for that purpose with a bank, trust company or national
banking association.
Section 15. Expense Fund. The “2018 Expense Fund”, is hereby established
as a special fund of the City. Moneys in the 2018 Expense Fund shall be used for the
payment of costs of issuance of the 2018 Bonds, but may hereafter be reappropriated
and used for other purposes if such reappropriation is permitted under Illinois law and
will not adversely affect the exclusion from gross income for federal income tax
purposes of interest on the 2018 Bonds.
Section 16. Investment Regulations. No investment shall be made of any
moneys in the 2018 Redemption Fund, the 2018 Debt Service Fund or the 2018
Expense Fund except in accordance with the tax covenants set forth in Section 17 of
this ordinance. All income derived from any investments in respect of moneys or
securities in any Fund maintained under this ordinance shall be credited in each case to
the Fund in which such moneys or securities are held.
Any moneys in any Fund may be invested in United States Treasury Securities,
State and Local Government Series, pursuant to the regulations of the United States
Treasury Department, Bureau of the Fiscal Service. The Director of Finance and
agents designated by her are hereby authorized to submit, on behalf of the City,
subscriptions for such United States Treasury Securities and to request redemption of
such United States Treasury Securities.
Section 17. Tax Covenants. The City shall not take, or omit to take, any action
lawful and within its power to take, which action or omission would cause interest on
any 2018 Bond to become subject to federal income taxes in addition to federal income
Attachment 1 Page 24 of 34
-22-
taxes to which interest on such 2018 Bond is subject on the date of original issuance
thereof.
The City shall not permit any of the proceeds of the 2018 Bonds, or any facilities
financed with such proceeds, to be used in any manner that would cause any 2018
Bond to constitute a “private activity bond” within the meaning of Section 141 of the
Internal Revenue Code of 1986.
The City shall not permit any of the proceeds of the 2018 Bonds or other moneys
to be invested in any manner that would cause any 2018 Bond to constitute an
“arbitrage bond” within the meaning of Section 148 of the Internal Revenue Code of
1986 or a “hedge bond” within the meaning of Section 149(g) of the Internal Revenue
Code of 1986.
The City shall comply with the provisions of Section 148(f) of the Internal
Revenue Code of 1986 relating to the rebate of certain investment earnings at periodic
intervals to the United States of America.
Section 18. Continuing Disclosure. For the benefit of the beneficial owners of
the 2018 Bonds, the City covenants and agrees to provide to the Municipal Securities
Rulemaking Board (the “MSRB”) for disclosure on the Electronic Municipal Market
Access (“EMMA”) system, in an electronic format as prescribed by the MSRB, (i) an
annual report containing certain financial information and operating data relating to the
City and (ii) timely notices of the occurrence of certain enumerated events. All
documents provided to the MSRB shall be accompanied by identifying information as
prescribed by the MSRB.
Attachment 1 Page 25 of 34
-23-
The annual report shall be provided to the MSRB for disclosure on EMMA within
210 days after the close of the City’s fiscal year. The information to be contained in the
annual report shall consist of the annual audited financial statement of the City and such
additional information as noted in the Official Statement under the caption “Continuing
Disclosure.” Each annual audited financial statement will conform to generally accepted
accounting principles applicable to governmental units and will be prepared in
accordance with standards of the Governmental Accounting Standards Board. If the
audited financial statement is not available, then an unaudited financial statement shall
be included in the annual report and the audited financial statement shall be provided
promptly after it becomes available.
The City, in a timely manner not in excess of ten business days after the
occurrence of the event, shall provide notice to the MSRB for disclosure on EMMA of
any failure of the City to provide any such annual report within the 210 day period and of
the occurrence of any of the following events with respect to the 2018 Bonds:
(1) principal and interest payment delinquencies; (2) non payment related defaults, if
material; (3) unscheduled draws on debt service reserves reflecting financial difficulties;
(4) unscheduled draws on credit enhancements reflecting financial difficulties;
(5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax
opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax-exempt status of the 2018
Bonds, or other events affecting the tax-exempt status of the 2018 Bonds;
(7) modifications to rights of bondholders, if material; (8) bond calls, if material;
Attachment 1 Page 26 of 34
-24-
(9) defeasances; (10) release, substitution or sale of property securing repayment of the
2018 Bonds, if material; (11) rating changes; (12) tender offers; (13) bankruptcy,
insolvency, receivership or similar event of the City; (14) the consummation of a merger,
consolidation, or acquisition involving the City or the sale of all or substantially all of the
assets of the City, other than in the ordinary course of business, the entry into a
definitive agreement to undertake such an action or the termination of a definitive
agreement relating to any such actions, other than pursuant to its terms, if material; and
(15) appointment of a successor or additional trustee or the change of name of a
trustee, if material. For the purposes of the event identified in clause (13), the event is
considered to occur when any of the following occur: the appointment of a receiver,
fiscal agent or similar officer for the City in a proceeding under the U.S. Bankruptcy
Code or in any other proceeding under state or federal law in which a court or
governmental authority has assumed jurisdiction over substantially all of the assets or
business of the City, or if such jurisdiction has been assumed by leaving the existing
governing body and officials or officers in possession but subject to the supervision and
orders of a court or governmental authority, or the entry of an order confirming a plan or
reorganization, arrangement or liquidation by a court or governmental authority having
supervision or jurisdiction over substantially all of the assets or business of the City.
It is found and determined that the City has agreed to the undertakings contained
in this Section in order to assist participating underwriters of the 2018 Bonds and
brokers, dealers and municipal securities dealers in complying with Securities and
Exchange Commission Rule 15c2-12(b)(5) promulgated under the Securities Exchange
Act of 1934. The Director of Finance or her designee is authorized and directed to do
Attachment 1 Page 27 of 34
-25-
and perform, or cause to be done or performed, for or on behalf of the City, each and
every thing necessary to accomplish the undertakings of the City contained in this
Section for so long as Rule 15c2-12(b)(5) is applicable to the 2018 Bonds and the City
remains an “obligated person” under the Rule with respect to the 2018 Bonds.
The undertakings contained in this Section may be amended by the City upon a
change in circumstances that arises from a change in legal requirements, change in
law, or change in the identity, nature or status of the obligated person, or type of
business conducted, provided that (a) the undertaking, as amended, would have
complied with the requirements of Rule 15c2-12(b)(5) at the time of the primary offering,
after taking into account any amendments or interpretations of the Rule, as well as any
change in circumstances and (b) in the opinion of nationally recognized bond counsel
selected by the City, the amendment does not materially impair the interests of the
beneficial owners of the 2018 Bonds.
Section 19. Bond Registrar. The City covenants that it shall at all times retain
a bond registrar with respect to the 2018 Bonds, that it will maintain at the designated
office of such bond registrar a place where 2018 Bonds may be presented for payment
and registration of transfer or exchange and that it shall require that the bond registrar
maintain proper registration books and perform the other duties and obligations
imposed upon the bond registrar by this ordinance in a manner consistent with the
standards, customs and practices of the municipal securities business.
The bond registrar shall signify its acceptance of the duties and obligations
imposed upon it by this ordinance by executing the certificate of authentication on any
2018 Bond, and by such execution the bond registrar shall be deemed to have certified
Attachment 1 Page 28 of 34
-26-
to the City that it has all requisite power to accept, and has accepted such duties and
obligations not only with respect to the 2018 Bond so authenticated but with respect to
all the 2018 Bonds. The bond registrar is the agent of the City and shall not be liable in
connection with the performance of its duties except for its own negligence or default.
The bond registrar shall, however, be responsible for any representation in its certificate
of authentication on the 2018 Bonds.
The City may remove the bond registrar at any time. In case at any time the
bond registrar shall resign or shall be removed or shall become incapable of acting, or
shall be adjudged a bankrupt or insolvent, or if a receiver, liquidator or conservator of
the bond registrar, or of its property, shall be appointed, or if any public officer shall take
charge or control of the bond registrar or of its property or affairs, the City covenants
and agrees that it will thereupon appoint a successor bond registrar. The City shall mail
notice of any such appointment made by it to each registered owner of 2018 Bonds
within twenty days after such appointment.
Section 20. Book-Entry System. In order to provide for the initial issuance of
the 2018 Bonds in a form that provides for a system of book-entry only transfers, the
ownership of one fully registered 2018 Bond for each maturity of the 2018 Bonds, in the
aggregate principal amount of such maturity, shall be registered in the name of Cede &
Co., as a nominee of The Depository Trust Company, New York, New York, as
securities depository for the 2018 Bonds. The City Finance Director is authorized to
execute and deliver on behalf of the City such letters to, or agreements with, the
securities depository as shall be necessary to effectuate such book-entry system.
Attachment 1 Page 29 of 34
-27-
In case at any time the securities depository shall resign or shall become
incapable of acting, then the City shall appoint a successor securities depository to
provide a system of book-entry only transfers for the 2018 Bonds, by written notice to
the predecessor securities depository directing it to notify its participants (those persons
for whom the securities depository holds securities) of the appointment of a successor
securities depository.
If the system of book-entry only transfers for the 2018 Bonds is discontinued,
then the City shall issue and the bond registrar shall authenticate, register and deliver to
the beneficial owners of the 2018 Bonds, bond certificates in replacement of such
beneficial owners’ beneficial interests in the 2018 Bonds, all as shown in the records
maintained by the securities depository.
Section 21. Defeasance and Payment of Bonds. (A) If the City shall pay or
cause to be paid to the registered owners of the 2018 Bonds, the principal, premium, if
any, and interest due or to become due thereon, at the times and in the manner
stipulated therein and in this ordinance, then the pledge of taxes, securities and funds
hereby pledged and the covenants, agreements and other obligations of the City to the
registered owners and the beneficial owners of the 2018 Bonds shall be discharged and
satisfied.
(B) Any 2018 Bonds or interest installments appertaining thereto, whether at
or prior to the maturity or redemption date of such 2018 Bonds, shall be deemed to
have been paid within the meaning of paragraph (A) of this Section (1) in case any such
2018 Bonds are to be redeemed prior to the maturity thereof, there shall have been
taken all action necessary to call such 2018 Bonds for redemption and notice of such
Attachment 1 Page 30 of 34
-28-
redemption shall have been duly given or provision shall have been made for the giving
of such notice, and (2) if there shall have been deposited in trust with a bank, trust
company or national banking association acting as fiduciary for such purpose either
(i) moneys in an amount which shall be sufficient, or (ii) “Federal Obligations” as defined
in paragraph (C) of this Section, the principal of and the interest on which when due will
provide moneys which, together with any moneys on deposit with such fiduciary at the
same time for such purpose, shall be sufficient, to pay when due the principal of,
redemption premium, if any, and interest due and to become due on said 2018 Bonds
on and prior to the applicable redemption date or maturity date thereof.
(C) As used in this Section, the term “Federal Obligations” means (i) non-
callable, direct obligations of the United States of America, (ii) non-callable and non-
prepayable, direct obligations of any agency of the United States of America, which are
unconditionally guaranteed by the United States of America as to full and timely
payment of principal and interest, (iii) non-callable, non-prepayable coupons or interest
installments from the securities described in clause (i) or clause (ii) of this paragraph,
which are stripped pursuant to programs of the Department of the Treasury of the
United States of America, or (iv) coupons or interest installments stripped from bonds of
the Resolution Funding Corporation.
Section 22. Ordinance to Constitute a Contract. The provisions of this
ordinance shall constitute a contract between the City and the registered owners of the
2018 Bonds. Except as otherwise provided in this ordinance and the Redevelopment
Act with respect to the pledge of money in the TIF 3 Fund, any pledge made in this
ordinance and the provisions, covenants and agreements herein set forth to be
Attachment 1 Page 31 of 34
-29-
performed by or on behalf of the City shall be for the equal benefit, protection and
security of the owners of any and all of the 2018 Bonds. All of the 2018 Bonds,
regardless of the time or times of their issuance, shall be of equal rank without
preference, priority or distinction of any of the 2018 Bonds over any other thereof except
as expressly provided in or pursuant to this ordinance.
This ordinance shall constitute full authority for the issuance of the 2018 Bonds
and to the extent that the provisions of this ordinance conflict with the provisions of any
other ordinance or resolution of the City, the provisions of this ordinance shall control. If
any section, paragraph or provision of this ordinance shall be held to be invalid or
unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this ordinance.
In this ordinance, reference to an officer of the City includes any person holding
that office on an interim basis and any person delegated the authority to act on behalf of
such officer.
Section 23. Publication. The City Clerk is hereby authorized and directed to
publish this ordinance in pamphlet form and to file copies thereof for public inspection in
her office.
Section 24. Effective Date. This ordinance shall become effective upon its
passage and approval.
[SIGNATURE PAGE FOLLOWS]
Attachment 1 Page 32 of 34
-30-
PASSED this day of , 2018
APPROVED this day of , 2018
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
___ day of _____________, 2018.
CITY CLERK Peter M. Friedman, General Counsel
Attachment 1 Page 33 of 34
-31-
CERTIFICATE
I, Jennifer L. Tsalapatanis, City Clerk of the City of Des Plaines, Illinois, hereby
certify that the foregoing ordinance entitled: “Ordinance Authorizing the Issuance of
General Obligation Refunding Bonds, Series 2018, of the City of Des Plaines, Illinois,” is
a true copy of an original ordinance that was duly adopted by the recorded affirmative
votes of a majority of the members of the City Council of the City at a meeting thereof
that was duly called and held at 7:00 p.m. on March __, 2018, in the Council Chambers
at City Hall, and at which a quorum was present and acting throughout, and that said
copy has been compared by me with the original ordinance signed by the Mayor on
March __, 2018, and thereafter published in pamphlet form on March __, 2018 and
recorded in the Ordinance Book of the City and that it is a correct transcript thereof and
of the whole of said ordinance, and that said ordinance has not been altered, amended,
repealed or revoked, but is in full force and effect.
I further certify that the agenda for said meeting included the ordinance as a
matter to be considered at the meeting and that said agenda was posted at least
48 hours in advance of the holding of the meeting in the manner required by the Open
Meetings Act, 5 Illinois Compiled Statutes 120 and was continuously available for public
review during the 48 hour period preceding the meeting.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the City, this _______ day of March, 2018.
________________________________
City Clerk
(SEAL)
Attachment 1 Page 34 of 34
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 7, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Asst. City Manager/Director of Finance
Subject: Excess Liability Insurance Coverage
Issue: For the City Council to approve the attached Resolutions to end the participation of the City of Des
Plaines in the High Excess Liability Pool (HELP) effective April 30, 2018 and obtain excess liability coverage
with the Municipal Insurance Cooperative Agency (MICA).
Analysis: The City of Des Plaines has been a member of HELP since 1987. At that time, affordable liability
insurance coverage was not being written for municipalities by the traditional insurance marketplace. HELP
was created by fifteen Chicagoland municipalities to protect against high dollar general liability claims. The
initial term of the pool was 11 years. Thereafter, the membership has voted to extend the pool every ten years.
Due to the long-term nature of the claims that arise, the commitment level of ten years is necessary for the
stability of the pool as a whole.
Currently, the City’s first $2 million of liability insurance coverage is provided by the Municipal Insurance
Cooperative Agency (MICA) pool and coverage over $2 million is provided by HELP. As an option, MICA
also offers coverage for excess liability insurance. MICA is a much larger pool with currently over 30
communities. All of the MICA communities purchase excess insurance directly from MICA except for Des
Plaines, Streamwood, and Deerfield who have elected to purchase excess insurance through HELP. All three
communities are considering consolidation by moving high-level excess liability coverage to MICA.
Streamwood has already taken Council action to purchase excess insurance through MICA beginning May 1,
2018 and has provided notice to HELP that it will not be renewing for another 10 year term beginning May
1, 2018. In addition, Arlington Heights (another member of HELP) has given notice that they will be leaving
HELP and joining another insurance pool effective May 1, 2018. Out of the 13 towns currently in the HELP
Pool, approximately 10 of the communities were looking to terminate the 10 year HELP Pool term and look
for coverage elsewhere.
There are several factors supporting why Des Plaines should move all of our liability insurance coverage to
MICA. First, MICA has more members than HELP. The City of Des Plaines will be able to reduce our
liability exposure in a larger pool. Second, the short- and long-term costs of our excess liability insurance
premiums are lower in MICA due to these economies of scale. Thirdly, keeping the insurance coverages in a
consolidated pool would alleviate potential concerns on shifts in coverage levels with separated pools. For
example, if MICA were to increase the insurance layer to $3 million and HELP were to stay at $2 million, the
MEMORANDUM
Page 1 of 6
City would be double covered and essentially paying for the same coverage in two entities. The reverse is
also true, if a change were to be made by the member communities in either pool, we could have a gap in
coverage. For these reasons it would be beneficial for us to move all of our coverage to MICA.
There is no penalty to end our participation in HELP since we are at the end of our ten-year term on April 30,
2018. In terms of cost, based on the initial insurance coverage estimates received from both MICA and HELP,
the cost to remain in HELP if all of the communities were to remain was originally quoted at $151,444
compared to a MICA cost of $133,015, thus a potential savings of $18,429 on an annual basis.
Recommendation: I recommend that the City Council approve the attached Resolutions to end the
participation of the City of Des Plaines in the High Excess Liability Pool (HELP) effective April 30, 2018
and obtain excess liability coverage with the Municipal Insurance Cooperative Agency (MICA).
Attachments:
Attachment 1: Resolution R- 45 -18
Attachment 2: Resolution R- 46 -18
Page 2 of 6
1
CITY OF DES PLAINES
RESOLUTION R - 45 - 18
A RESOLUTION AUTHORIZING THE NON-RENEWAL
OF MEMBERSHIP IN THE HIGH-LEVEL EXCESS
LIABILITY POOL.____________________________________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has been a member of the High-Level Excess Liability Pool
(“HELP”) since 1987; and
WHEREAS, the City’s current membership in HELP will expire on April 30, 2018; and
WHEREAS, the City’s Finance has analyzed the benefits and cost of renewing its
membership in HELP versus moving its excess liability insurance coverage to the Municipal
Insurance Cooperative Agency (“MICA”); and
WHEREAS, the City currently has $2 million of liability insurance coverage provided by
MICA, and an additional $2 million of high-level excess liability insurance coverage provided by
HELP; and
WHEREAS, MICA is able to provide to the City coverage for excess liability insurance,
and consists of a pool of over 30 communities; and
WHEREAS, HELP currently consists of a pool of 13 municipalities, many of which are
considering terminating their memberships; and
WHEREAS, the City has determined that it is necessary, proper and in the best interest of
the City to not renew its membership in HELP at the conclusion of the current membership period;
and
WHEREAS, the City Council has determined that terminating its membership in HELP at
the conclusion of the current membership period with HELP will serve and be in the best interest
of the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
Attachment 1 Page 3 of 6
2
SECTION 2: AUTHORIZING TERMINATION OF MEMBERSHIP IN HELP.
The City Council hereby approves the City’s termination of its participation in HELP at the
conclusion of the current membership period.
SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving the Non-Renewal of Membership in the High-Level Excess Liability Pool.
Attachment 1 Page 4 of 6
1
CITY OF DES PLAINES
RESOLUTION R - 46 - 18
A RESOLUTION AUTHORIZING ENROLLMENT IN
MUNICIPAL INSURANCE COOPERATIVE AGENCY
EXCESS LIABILITY INSURANCE COOPERATIVE POOL.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City is currently a member of the Municipal Insurance Cooperative
Agency (“MICA”); and
WHEREAS, the City has determined that enrolling in the MICA Excess Liability
Insurance Cooperative Pool offers significant benefits over the City’s prior excess liability
insurance cooperative pool; and
WHEREAS, the City has determined that MICA is able to provide excess liability
insurance to the City, and consists of a pool of over 30 municipalities; and
WHEREAS, the City has determined that it is necessary, proper and in the best interest of
the City to enroll in and become a member of the MICA Excess Liability Insurance Cooperative
Pool; and
WHEREAS, the City Council has determined that enrolling in and becoming a member
of the MICA Excess Liability Insurance Cooperative Pool will serve and be in the best interest of
the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: AUTHORIZING ENROLLMENT. The City Council hereby authorizes
and approves the City’s enrollment in the MICA Excess Liability Insurance Cooperative Pool.
SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE TO FOLLOW]
Attachment 2 Page 5 of 6
2
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Authorizing Enrollment in MICA Excess Liability Insurance Cooperative Pool_55319302_1
Attachment 2 Page 6 of 6
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: January 25, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Johanna Bye, AICP, Senior Planner
Subject: Conditional Use Permit for 676 N. Wolf Road, 17-104-CU (7th Ward) - Deferred from
January 2, 2018
Issue: The petitioners are requesting a Conditional Use Permit under Section 12-7-3(K) of the 1998 Des
Plaines Zoning Ordinance, as amended, to allow a Domestic Pet Service (dog daycare) in the C-3 General
Commercial District.
At the January 2, 2018 City Council meeting, the City Council deferred this item so that the applicants could
meet with neighbors and provide additional information. Since the meeting, the petitioners have decided to
eliminate the outdoor dog area from the plans and have confirmed that all activities will occur indoors (i.e.,
dogs will go to the bathroom indoors, as opposed to outside in the original outdoor dog area). The petitioners
have provided an updated plan of operation that explains this in more detail, as well as details on the Powerloo
syst em to be installed, a detailed floor plan for the space, and a sound engineering report. This report states
that the tenant space has adequate sound proofing from its adjacent neighbors and to the residents at the rear
of the building.
Analysis:
Address: 676 Wolf Road
Owners: JWG LTD Partnership Designated Series MG, 310 Busse Highway, Suite 361,
Park Ridge, IL 60068
Petitioner: Michelle Janczak/Cathy Schilling, 1008 E. Ironwood Drive, Mount Prospect,
IL 60056
Case Number: 17-104-CU
Real Estate Index
Number: 09-07-210-047-0000
Ward: #7, Alderman Don Smith
MEMORANDUM
Page 1 of 42
Existing Zoning: C-3 General Commercial District
Existing Land Use: Commercial
Surrounding Zoning: North: C-3 General Commercial District
South: C-3 General Commercial District
East: C-3 General Commercial District
West: R-3 Townhouse Residential District
Surrounding Land Use: North: Commercial (gas station)
South: Commercial (restaurant)
East: Commercial (shopping center)
West: Residential (townhomes)
Street Classification: Wolf Road is a collector street
Comprehensive Plan: The Comprehensive Plan designates the site as Community Commercial
The petitioners, Michelle Janczak and Cathy Schilling, have requested a Conditional Use Permit in order to
operate a Domestic Pet Service at 676 Wolf Road. The petitioners propose to operate a dog daycare, Playtime
Pup Ranch, from the roughly 4,300 square foot tenant space in Wolf Shopping Center. The business would
also offer grooming and retail products for sale.
Playtime Pup Ranch would operate Monday through Saturday, 6:30am to 6:30pm. The petitioners anticipate
that most drop-offs would take place between 7:00am and 9:00am and that most pick-ups would take place
between 4:30pm and 6:30pm. At full capacity, 30 dogs could be accommodated daily. To start, there would
be two employees daily, with additional staff added as the business grows. All activities for the business
would occur indoors, with no dogs going outside during the duration of their daily stay.
Conditional Use Findings: Conditional Use requests are subject to the standards set forth in Section 12-3-
4(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has
the following comments regarding the proposed Conditional Use under Section 12-7-3(K) of the 1998 Des
Plaines Zoning Ordinance, as amended, to allow a Domestic Pet Service in the C-3 General Commercial
District:
A. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning
district involved:
Comment: A Domestic Pet Service is a Conditional Use in the C-3 General Commercial District, as
specified in Section 12-7-3(K) of the 1998 City of Des Plaines Zoning Ordinance, as amended.
B. The proposed Conditional Use is in accordance with the objectives of the City’s Comprehensive
Plan:
Comment: The 2007 Comprehensive Plan recommends a Community Commercial use for the site.
C. The proposed Conditional Use is designed, constructed, operated and maintained to be
harmonious and appropriate in appearance with the existing or intended character of the
general vicinity:
Page 2 of 42
Comment: The proposed dog daycare would occupy an existing tenant space in an existing shopping
center. No additions or exterior changes to the structure are proposed. No activities associated with
the dog daycare would occur outdoors.
D. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses:
Comment: The petitioners have stated that all activities associated with the dog daycare would occur
indoors. Additionally, they have provided a sound engineering report that states that the tenant space
has adequate sound proofing from its adjacent neighbors and to the residents at the rear of the building.
The report states that the CMU construction of the building offers excellent noise control in two ways:
first, it blocks airborne sound transmission and secondly, it absorbs noises which reduces the noise
intensity.
E. The proposed Conditional Use is to be served adequately by essential public facilities and
services, such as highways, streets, police and fire protection, drainage structures, refuse
disposal, water and sewer, and schools; or, agencies responsible for establishing the Conditional
Use shall provide adequately any such services:
Comment: Based on the plans submitted, the proposed dog daycare would be served adequately by
essential public facilities and would not overburden existing public services.
F. The proposed Conditional Use does not create excessive additional requirements at public
expense for public facilities and services and will not be detrimental to the economic well-being
of the entire community:
Comment: Based on the plans submitted, the proposed dog daycare would appear to have adequate
public facilities; it would not create a burden on public facilities nor would it be a detriment to the
economic well-being of the community. The petitioner has stated that the building is constructed of
cinderblock and insulated so that neighbors will not hear dogs barking inside.
G. The proposed Conditional Use does not involve uses, activities, processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property, or the
general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors:
Comment: Based on the plans submitted, the proposed dog daycare is not anticipated to create
significant traffic or noise that could be detrimental to surrounding land uses. The sound engineering
report provided by the petitioners states that the tenant space has adequate sound proofing from its
adjacent neighbors and to the residents at the rear of the building.
H. The proposed Conditional Use provides vehicular access to the property designed so that it does
not create an interference with traffic on surrounding public thoroughfares:
Comment: Based on the plans submitted, the proposed dog daycare will not create an interference with
traffic on surrounding public thoroughfares. The dog daycare will be located in an existing tenant
space in an existing shopping center with plenty of parking.
I. The proposed Conditional Use does not result in the destruction, loss, or damage of natural,
scenic, or historic features of major importance:
Comment: The proposed dog daycare would utilize an existing structure. The proposed plan would
Page 3 of 42
not cause the destruction, loss, or damage of any natural, scenic or historic features of major
importance.
J. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance
specific to the Conditional Use requested:
Comment: The proposed Conditional Use complies with all additional regulations in the Zoning
Ordinance. No variations are required.
Planning and Zoning Board Review: The Planning and Zoning Board met on December 12, 2017 to
consider the Conditional Use Permit. The petitioners presented the proposed plans for Playtime Pup Ranch, a
dog daycare. They stated that the building is constructed from cinder blocks and that they had an inspector
confirm that the building would be sound-proof. They stated that one of their top priorities is being a good
neighbor to the surrounding tenants and residents. They stated up to 30 dogs would be accommodated daily
and that 8-10 dogs would be let out into the outdoor dog run at a time for bathroom breaks. They stated that
this area would be used for bathroom breaks only and that all playtime would occur indoors. They stated that
when in use by dogs, the outdoor dog run would always be monitored by a staff member.
Several members of the public spoke in opposition of the proposal. Three residents of the townhomes to the
west of the proposed dog daycare expressed concerns about noise. Two women, who operated a dog grooming
business from the same building as the proposed dog daycare, also spoke and stated that they constantly
received complaints about barking from the surrounding homeowners and that the police would come out to
the business often. The building owner, who spoke in support of the proposed dog daycare, stated that he was
not aware that this was ever an issue.
The Planning and Zoning Board questioned why the dog run was proposed in the front of the building (to the
north) as opposed to the rear of the building (to the west). Staff stated that when they originally met with the
petitioner to discuss the dog daycare proposal, the rear of the building was the proposed location of the dog
run. However, staff had concerns about locating the dog run there as it is directly adjacent to residences. The
Planning and Zoning Board also inquired as to what would happen if there were complaints regarding noise.
Staff confirmed that the City’s code compliance inspectors would be called out to the site to check the noise
levels and that if they exceed what is permitted, the business owners would need to modify their operations
or the building (e.g., add soundproofing materials inside the building) so that the nuisance would not continue.
The Planning and Zoning Board, after having heard and fully considering the evidence, recommended (5-2)
that the City Council approve the Conditional Use Permit at 676 N. Wolf Road.
Recommendations: I recommend approval of Ordinance Z - 2 - 18 granting a Conditional Use Permit for the
Operation of a Domestic Pet Service at 676 N. Wolf Road.
Pursuant to Sections 12-3-4(D) of the Zoning Ordinance, the City Council has the authority to approve,
approve with modifications, or disapprove the application.
It is requested that this item be placed on the Committee of the Whole agenda at the February 5, 2018, City
Council meeting.
JB/jb
Page 4 of 42
Attachments:
Attachment 1: Petitioner’s Variation Application
Attachment 2: Location Map
Attachment 3: Site and Context Photos
Attachment 4: Plat of Survey
Attachment 5: Floor Plan
Attachment 6: Powerloo Specifications
Attachment 7: Sound Engineering Report
Attachment 8: Request for Traffic Study Waiver
Attachment 9: Letter from Planning & Zoning Board to the Mayor
Attachment 10: Minutes of the December 12, 2017 Planning & Zoning Board hearing
Exhibits:
Ordinance Z-2-18 Granting a Conditional Use Permit for the Operation of a Domestic Pet Service at 676 N.
Wolf Road.
Exhibit A: Plan of Operation prepared by Petitioners and last revised January 23, 2018
Exhibit B: Unconditional Agreement and Consent
Page 5 of 42
Attachment 1 Page 6 of 42
Attachment 1 Page 7 of 42
Attachment 1 Page 8 of 42
Attachment 1 Page 9 of 42
Attachment 1 Page 10 of 42
Attachment 2 Page 11 of 42
676 Wolf Road – Public Notice
676 Wolf Road – Looking West at Storefront
676 Wolf Road – Looking West at Proposed Dog Run Location
676 Wolf Road – Looking Southwest at Shopping Center
A
t
t
a
c
h
m
e
n
t
3
P
a
g
e
1
2
o
f
4
2
Attachment 4 Page 13 of 42
Attachment 5 Page 14 of 42
Installation
THE POWERLOO is a unique outdoor toilet for the specific use of permanently and
effortlessly disposing of solid dog waste. It is generally modeled after indoor, human‐use
toilets but incorporates advanced engineering and design to work in any environment and
deliver a powerful flush to propel waste into the existing sewer or septic system of your
home or business. The main functional components are housed unobtrusively underground
in a rugged polymer shell. The lid and flush pedal are above ground and made of
exceptionally durable materials to withstand rain, sleet, snow and the ravages of intense
heat and sunshine. The upper assembly is finished with an advanced powder‐coating
technology and UV protecting clear coat in a choice of five colors to blend with any
landscape.
Powerloo Deodorizing Bio Tablets
• Designed as a single, drop-in unit for ease of installation
• In-ground installation in location of choice, even cement slabs
• Easily connects to existing sewer line or septic system
• Heating element available for cold climate, year-round use
A step by step complete installation guide is included with purchase.
Attachment 6 Page 15 of 42
Attachment 6 Page 16 of 42
•
•
• EASY ORDER
• PRICING
• ORDER FORM
• PRODUCTS
• COLD CLIMATE PACKAGE
• PREMIUM PACKAGE
• STANDARD PACKAGE
• BLOG
• CONTACT
• ORDER FORM
800-813-5280
The POWERLOO Flushable Dog
Toilet has Arrived
Attachment 6 Page 17 of 42
Side, front, and rear profiles of the upper assembly.
The cover and lid are made of nylon compounds and all hardware is stainless steel, both
chosen for maximum durability in standing up to the ravages of nature, use and time. The
color applications are done by powder-coating under intense heat which directly fuses into
a protective layer.
Our two standard color choices are POWERLOO Green and Greyhound Gray. Ever-Green,
Australian Shepherd Copper and Mastiff Fawn Sandstone are the premium colors which
have an added texture and richness.
The basin, made of linear low density polyethylene for strength, houses the working
components of the POWERLOO. It's designed specifically for drop-in installation and easy
access to all parts including simple connections for sewer and water lines. The basin rim
has a factory installed protective gasket to prevent leaks and overflows.
The pressure assist unit puts the "POW" in POWERLOO and can handle your biggest loads
using only 6 liters per flush or less. It comes standard with a back flow prevention valve
and an inline debris filter.
The toilet bowl features a unique cyclonic rim wash design and a powerful jet wash to help
breakup feces for flawless flushing action. The bowl's rim wash directs water along the
entire inner bowl to remove adhering particles and keep the bowl clean and odor free.
A key component of the Powerloo is the linkage system which operates the safety latch and
foot pedal. Although it appears simple, the stainless steel stamped part is a highly
technical component employing advanced engineering, physics and kinetics in its design.
The target was to make operation of the POWERLOO hands free and easy to use and this
stainless steel, clever linkage assembly delivers convenience with a step on the pedal.
Attachment 6 Page 18 of 42
•
•
• EASY ORDER
• PRICING
• ORDER FORM
• PRODUCTS
• COLD CLIMATE PACKAGE
• PREMIUM PACKAGE
• STANDARD PACKAGE
• BLOG
• CONTACT
• ORDER FORM
800-813-5280
Pet Waste Disposal
Round, Tape, Whip and Heart
Attachment 6 Page 19 of 42
Such innocent words… Such Serious
Consequences
What do these simple words have in common??
They're all worms that can infect dogs and be passed to humans through fecal
contamination causing mild to serious illnesses.
The toothed and fierce
business end of a Hook Worm
Have you been looking for an effective and sanitary method of pet waste disposal for your
dog? The Powerloo is a sanitary method of disposal with just one simple flush. If you are
worried about the health risks that may be caused by the presence of your pet, the
Powerloo can help to reduce those risks through safe and sanitary waste disposal.
Tape worms, round worms, whip and heart worms can infect dogs over the course of their
lives, risking their health and potentially risking yours. These parasites can be passed
along to humans through fecal contamination, causing mild to serious illnesses. These
illnesses, called zoonotic infections, are more common than you may think. They are
mainly caused through ingestion of dog feces. Not a pretty image, correct? Having a clean
way of disposing of your dog's waste would decrease the risk of zoonotic infections
greatly. Feces that are on the ground can end up on our shoes, and possibly in our
systems. The EPA and CDC recommend flushing as the best way to manage dog waste, and
it is also recommended most by vets.
Attachment 6 Page 20 of 42
For effective pet waste disposal, you need the Powerloo. Not only will you not have to worry
about those plastic bags any more, you'll also have an odor-free buiness or home. We offer
free consultations, so call us today for more information!
Attachment 6 Page 21 of 42
Attachment 7 Page 22 of 42
Attachment 8 Page 23 of 42
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
December 13, 2017
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Planning and Zoning Board, 676 N. Wolf Road, 17-104-CU, 7th Ward
RE: Consideration of Conditional Use Permit for a Domestic Pet Service
Honorable Mayor and Members of the Des Plaines City Council:
The Planning and Zoning Board met on December 12, 2017, to consider a Conditional Use Permit under
Section 12-7-3(K) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow a Domestic Pet Service
(dog daycare) in the C-3 General Commercial District.
1.The petitioners presented the proposed plans for Playtime Pup Ranch, a dog daycare. They stated that
the building is constructed from cinder blocks and that they had an inspector confirm that the building
would be sound-proof. They stated that one of their top priorities is being a good neighbor to the
surrounding tenants and residents. They stated up to 30 dogs would be accommodated daily and that
8-10 dogs would be let out into the outdoor dog run at a time for bathroom breaks. They stated that
this area would be used for bathroom breaks only and that all playtime would occur indoors. They
stated that when in use by dogs, the outdoor dog run would always be monitored by a staff member.
2.The Community and Economic Development Department recommended approval of the requested
Conditional Use Permit, subject to the condition that the dog run area be fenced in with a solid-wood,
6’ fence that be painted to match the exterior of the building.
3.Several members of the public spoke in opposition of the proposal. Three residents of the townhomes
to the west of the proposed dog daycare expressed concerns about noise. Two woman, who operated
a dog grooming business from the same building as the proposed dog daycare, also spoke, and stated
that they constantly received complaints about barking from the surrounding homeowners and that the
police would come out to the business often. The building owner, who spoke in support of the proposed
dog daycare, stated that he was not aware that this was ever an issue.
4.The Planning and Zoning Board questioned why the dog run was proposed in the front of the building
(to the north) as opposed to the rear of the building (to the west). Staff stated that when they originally
met with the petitioner to discuss the dog daycare proposal, the rear of the building was the proposed
location of the dog run. However, staff had concerns about locating the dog run there as it is directly
adjacent to residences. The Planning and Zoning Board also inquired as to what would happen if there
were complaints regarding noise. Staff confirmed that the City’s code compliance inspectors would
be called out to the site to check the noise levels and that if they exceed what is permitted, the business
owners would need modify their operations or the building (e.g., add soundproofing materials inside
the building) so that the nuisance would not continue.
5.The Planning and Zoning Board recommended (5-2) that the City Council approve the Conditional
Use Permit under Section 12-7-3(K) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow
Attachment 9 Page 24 of 42
a Domestic Pet Service (dog daycare) in the C-3 General Commercial District, subject to the following
condition:
1.A solid-wood fence of 6’, painted to match the exterior of the building, be installed
surrounding the dog run area.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
Cc: City Officials
Aldermen
Attachment 9 Page 25 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 5
Comment: The proposed Conditional Use complies with all additional regulations in the Zoning
Ordinance. No variations are required.
Recommendation: I recommend approval of the Conditional Use Permit for the expansion of See Me Grow
and Learn, based on a review of the information presented by the applicant and the findings made above, as
specified in Section 12-3-4(E) (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance.
The proposed Childcare Center expansion will not negatively affect the surrounding area and per the traffic
study, traffic and parking will be adequately managed and provided for.
Planning and Zoning Board Procedure: Under Sections 12-3-4(D) (Procedure for Review and Decision
for Conditional Uses) of the Zoning Ordinance, the Planning and Zoning Board has the authority to
recommend that the City Council approve, approve subject to conditions, or deny the above-mentioned
Conditional Use Permit for the expansion of a Childcare Center in the C-3 General Commercial District. The
City Council has final authority on the proposal.
Chairman Szabo asked if anyone is in favor or opposed to this proposal. No one responded. He commented
that this seems to be very successful, and asked what the magic is. Ms. Fehrmann stated the business is very
family-oriented, a welcoming atmosphere, comfortable, with open communication.
A motion was made by Board Member Hofherr, seconded by Board Member Schell, to recommend approval
to City Council for the expansion of the Day Care Center.
AYES: Bader, Catalano, Fowler, Hofherr, Saletnik, Schell, Szabo
NAYES: None
***MOTION CARRIED UNANIMOUSLY***
Chairman Szabo advised a recommendation for approval would be submitted to City Council.
2. Address: 676 N. Wolf Road Case 17-104-CU
The petitioner is requesting a Conditional Use Permit under Section 12-7-3(K) of the 1998 Des Plaines
Zoning Ordinance, as amended, to allow a Domestic Pet Service (dog daycare) in the C-3 General
Commercial District.
PIN: 09-07-210-047-0000
Petitioners: Michelle Janczak/Cathy Schilling, 1008 E. Ironwood Drive, Mount Prospect, IL 60056
Owner: JWG LTD Partnership Designated Series MG, 310 Busse Highway, Suite 361, Park Ridge,
IL 60068
Chairman Szabo swore in Michelle Janczak, 1008 E. Ironwood Drive, Mount Prospect, IL & Cathy Schilling,
1646 River Street, Des Plaines, IL. Ms. Schilling advised they are hoping to develop a Dog Day Care. She
stated she is a nurse and gave background on how this partnership came about. Ms. Schilling reported this
space (4,300 sq. ft.) is ideal in a strip mall as it has parking, is accessible, etc. She noted an outdoor area for
bathroom breaks will be implemented in the front of the building. A system filtering into the sewer will be
installed. They are both certified in Dog CPR. This may grow into overnight housing and grooming.
Chairman Szabo asked if the Board has questions.
Board Member Hofherr asked/clarified:
regarding the address, it is 676 N. Wolf Road. Ms. Schilling concurred.
Attachment 10 Page 26 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 6
if there will be any dog care in the rear space. Ms. Janczak said no.
if there will be real or synthetic sod. Ms. Janczak stated – possibly synthetic sod. There is a drain
and hose nearby for removal of waste. There will be a PVC fence installed.
if Staff recommends a 6 ft. wood fence. Ms. Schilling stated a vinyl fence will not degrade as much
as wood; possibly a decorative and durable fence.
Board Member Fowler asked if fencing would be around the building. Ms. Schilling stated the fencing will
be around the outdoor dog area.
Board Member Saletnik asked if the dog run would be on pavement only or further north than the existing
building. Ms. Schilling stated on pavement near existing loading dock. Ms. Janczak advised it would be 40
ft. out beyond the existing double-doors from the loading dock into the parking lot on the pavement. Board
Member Saletnik referred to Page 11 (of 17) and Attachment 5. Petitioners Janczak and Schilling illustrated
the location; fencing is even with end of parking stalls that are right in front of the tenant space.
Chairman Szabo asked if there is space between the guardrail and the fence. Ms. Schilling advised – yes.
There is a space of several feet to get from the front to the rear of the building.
Board Member Fowler asked why Petitioners aren’t going further north of the building to the property line.
Ms. Schilling stated they thought they would leave the existing walkway from the rear to the front of the
building clear. Senior Planner Bye referred to space near residents in rear, and stated it is not a true alley (all
private property).
Board Member Saletnik stated/asked:
the area behind the building may work for an outdoor dog area. Ms. Schilling advised that was their
initial intent but after talking with Staff, there was concern for the residential neighbors to the west.
how many dogs are in the outdoor area simultaneously. Ms. Janczak advised – 8-10, not for playing,
just to do their business. She stated they are fine placing the dog run in either place.
Chairman Szabo asked:
if there will be an emergency gate. Ms. Janczak advised – yes.
where? Ms. Janczak advised – on the north side.
in the interior, if there is drywall for a noise buffer. Ms. Janczak advised – yes.
Chairman Szabo asked Staff to provide the Staff Report which Senior Planner Bye did:
Issue: The petitioner is requesting a Conditional Use Permit under Section 12-7-3(K) of the 1998 Des Plaines
Zoning Ordinance, as amended, to allow a Domestic Pet Service (dog daycare) in the C-3 General
Commercial District.
Analysis:
Address: 676 N. Wolf Road
Owners: JWG LTD Partnership Designated Series MG, 310 Busse Highway,
Suite 361, Park Ridge, IL 60068
Petitioner: Michelle Janczak/Cathy Schilling, 1008 E. Ironwood Drive, Mount
Prospect, IL 60056
Case Number: 1 7 - 1 0 4 - C U
Real Estate Index Number: 09-07-210-047-0000
Attachment 10 Page 27 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 7
Ward: #7, Alderman Don Smith
Existing Zoning: C-3 General Commercial District
Existing Land Use: Commercial
Surrounding Zoning: North: C-3 General Commercial District
South: C-3 General Commercial District
East: C-3 General Commercial District
West: R-3 Townhouse Residential District
Surrounding Land Use: North: Commercial (gas station)
South: Commercial (restaurant)
East: Commercial (shopping center)
West: Residential (townhomes)
Street Classification: Wolf Road is a collector street
Comprehensive Plan: The Comprehensive Plan designates the site as Community Commercial
The petitioners, Michelle Janczak and Cathy Schilling, have requested a Conditional Use Permit in order to
operate a Domestic Pet Service at 676 Wolf Road. The petitioners propose to operate a dog daycare, Playtime
Pup Ranch, from the roughly 4,300 square foot tenant space in Wolf Shopping Center. In the future,
additional services, including overnight boarding, grooming, and food and pet supplies retail, may be offered.
Playtime Pup Ranch would operate Monday through Saturday, 6:30am to 6:30pm. The petitioners anticipate
that most drop-offs would take place between 7:00am and 9:00am and that most pick-ups would take place
between 4:30pm and 6:30pm. At full capacity, 30 dogs could be accommodated daily. The petitioners
propose to construct an outdoor dog run adjacent to the northern end of the building for the dogs to use for
bathroom breaks. 8-10 dogs would be let into this area at a time, and dogs would be let out 3-4 times per day.
Dogs who are in the outdoor space would always be monitored by staff and would not be left unattended. To
start, there would be 2 employees daily, with additional staff added as the business grows.
Staff would like clarification from the petitioner as to the location of the proposed outdoor area. While the
site plan shows a 40’ by 11’ outdoor area on the side of the building (north end), the Plan of Operation says
this will be in the back. Staff would like to confirm that no outdoor area is proposed for behind the tenant
space (on the west side of the building), as this area is directly adjacent to residences. Staff would also like
to better understand what the outdoor area will be comprised of (i.e., what is the fencing style and will real
or synthetic sod be installed, if at all?). Staff recommends a 6’, solid-wood fence, painted to complement the
existing building, be installed so that it blends in with the shopping center and surrounding area. Additionally,
staff would like clarification on how the interior of the space will be used and how the dog run is accessed
from the building.
Conditional Use Findings: Conditional Use requests are subject to the standards set forth in Section 12-3-
4(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has
the following comments regarding the proposed Conditional Use under Section 12-7-3(K) of the 1998 Des
Plaines Zoning Ordinance, as amended, to allow a Domestic Pet Service in the C-3 General Commercial
District:
K. The proposed Conditional Use is in fact a Conditional Use established within the specific
Zoning district involved:
Attachment 10 Page 28 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 8
Comment: A Domestic Pet Service is a Conditional Use in the C-3 General Commercial District, as
specified in Section 12-7-3(K) of the 1998 City of Des Plaines Zoning Ordinance, as amended.
L. The proposed Conditional Use is in accordance with the objectives of the City’s
Comprehensive Plan:
Comment: The 2007 Comprehensive Plan recommends a Community Commercial use for the site.
M. The proposed Conditional Use is designed, constructed, operated and maintained to be
harmonious and appropriate in appearance with the existing or intended character of the
general vicinity:
Comment: The proposed dog daycare would occupy an existing tenant space in an existing shopping
center. No additions or exterior changes to the structure are proposed. The petitioner is proposing
to add a fenced-in outdoor dog run near the north end of the building.
N. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses:
Comment: The petitioner has stated that the exterior dog run will be monitored and limited in its
time of operation. A staff member will always be outside with the dogs, and dogs will only be
outside during reasonable hours so that neighbors are not disturbed. If/when overnight boarding is
offered, the latest dogs would be outside is 10:00pm. No more than 8-10 dogs would be outside at
any given time. There may be times when for medical or emergency reasons, a dog may need to go
out past these hours, though these situations would be rare. The petitioner has stated that respect of
their neighbors is a priority.
O. The proposed Conditional Use is to be served adequately by essential public facilities and
services, such as highways, streets, police and fire protection, drainage structures, refuse
disposal, water and sewer, and schools; or, agencies responsible for establishing the
Conditional Use shall provide adequately any such services:
Comment: Based on the plans submitted, the proposed dog daycare would be served adequately by
essential public facilities and would not overburden existing public services.
P. The proposed Conditional Use does not create excessive additional requirements at public
expense for public facilities and services and will not be detrimental to the economic well-
being of the entire community:
Comment: Based on the plans submitted, the proposed dog daycare would appear to have adequate
public facilities; it would not create a burden on public facilities nor would it be a detriment to the
economic well-being of the community. The petitioner has stated that the building is constructed of
cinderblock and insulated so that neighbors will not hear dogs barking inside.
Q. The proposed Conditional Use does not involve uses, activities, processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property, or
the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or
odors:
Comment: Based on the plans submitted, the proposed dog daycare is not anticipated to create
significant traffic or noise that could be detrimental to surrounding land uses. The petitioner has
stated that the building is sound-proofed and that all dogs will be monitored when outside.
Attachment 10 Page 29 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 9
R. The proposed Conditional Use provides vehicular access to the property designed so that it
does not create an interference with traffic on surrounding public thoroughfares:
Comment: Based on the plans submitted, the proposed dog daycare will not create an interference
with traffic on surrounding public thoroughfares. The dog daycare will be located in an existing
tenant space in an existing shopping center with plenty of parking.
S. The proposed Conditional Use does not result in the destruction, loss, or damage of natural,
scenic, or historic features of major importance:
Comment: The proposed dog daycare would utilize an existing structure. The proposed plan would
not cause the destruction, loss, or damage of any natural, scenic or historic features of major
importance.
T. The proposed Conditional Use complies with all additional regulations in the Zoning
Ordinance specific to the Conditional Use requested:
Comment: The proposed Conditional Use complies with all additional regulations in the Zoning
Ordinance. No variations are required.
Recommendation: I recommend approval of the Conditional Use Permit for a Domestic Pet Service based
on a review of the information presented by the applicant and the findings made above, as specified in Section
12-3-4(E) (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the
following condition:
1. A solid-wood fence of 6’, painted to match the exterior of the building, be installed surrounding the
dog run area.
Planning and Zoning Board Procedure: Under Sections 12-3-4(D) (Procedure for Review and Decision
for Conditional Uses) of the Zoning Ordinance, the Planning and Zoning Board has the authority to
recommend that the City Council approve, approve subject to conditions, or deny the above-mentioned
Conditional Use Permit for a Domestic Pet Service in the C-3 General Commercial District. The City Council
has final authority on the proposal.
Chairman Szabo asked if anyone in the audience opposes this proposal. Four people raised their hands. The
following came forward and were sworn in by Chairman Szabo:
Alicia Skutnik 630 Nelson Lane (building is 15-20 yards away)
Ms. Skutnik noted:
o the alley that was referenced is where my paid parking spaces are
o detrimental to health and wellness (there are 30 houses on the block)
o would have that view (of dog run) out of our back windows if in the rear of the building
Jim Tanillo 633 Nelson Lane
Mr. Tanillo advised:
o he loves animals (and has 2 cats) but is against this as they pay for parking spaces. There
is a car wash near the gangway.
o noise is a concern
o there are 2 dogs only in our section
o he is 50 ft. away from this
o there is another business like this but it is 1 ½ blocks away
o he doesn’t want dogs to bark all night or get loose
Attachment 10 Page 30 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 10
Dominic Lamacchia 816 Brookshire Lane (owns building to the north, west of service station)
Mr. Lamacchia stated:
o he rents to people and is concerned about dogs; has cameras
o asked where the dog run will be in the rear. Chairman Szabo illustrated same.
o there is 1 dog across the alley (west), and I hear the dog
o he is looking for the best for the neighborhood; dogs bark – what if my tenants don’t like
that?
o as people park there, there is not much room
o prefers that another business be placed there
Debbie Cucka 620 E. Central Road (owns A K9 Clipper)
Ms. Cucka stated:
o my grooming shop used to be in the same strip center and had 6-7 dogs daily with 1 dog
outside at a time. Police were called nearly daily regarding barking complaints from
neighbors.
o noise will carry
Mike Galante 310 Busse Highway (owns the building; author of letter)
Chairman Szabo read Mr. Galante’s letter.
Mr. Galante stated:
o the content of his letter is true. He never knew of police being called; he is shocked. He is
committed to addressing any problems as soon as possible.
o there have been vacancies
o he tried to be a good neighbor though he is not sure neighbors have been as amenable
o he has had to remove graffiti
o there are always cars against the fence; may place a sign which could promote towing
o he has struggled to find a business/tenant
o should tenants violate the lease, they could be evicted
Ms. Cucka stated she talked with Mr. Galante on several occasions about police calls.
Debbie Otrosa 620 Central (worked here previously)
Ms. Otrosa stated:
o she knows the dogs will make noise
o building was neglected by owner; does not take care of tenants
Ms. Schilling stated an assessment was conducted; will do whatever is necessary to work with the neighbors.
The initial proposal was a dog run in the rear, but we considered the neighbors and relocated it to the front
of the building. The dogs bark as they play; there’s not continuous barking. All play will occur indoors, with
no play in the outdoor area. They want to be good neighbors.
Board Member Fowler asked how many staff there would be. Ms. Schilling advised – 2, starting with 7-10
dogs. Due to this climate, dogs would be inside often, not outside for a prolonged period. Ms. Janczak stated
they wish to be kind to the neighbors. She referenced the other shop in Mt. Prospect.
Attachment 10 Page 31 of 42
Case #17-102-CU 1345 E Golf Road Conditional Use Permit
Case #17-104-CU 676 N. Golf Road Conditional Use Permit
December 12, 2017
Page 11
Board Member Catalano asked if dogs would be placed outside 3-4 times daily, for how long, and for how
long a period each time. Ms. Janczak advised – for 5 minutes to use the bathroom. Ms. Schilling advised the
play area is inside.
Board Member Hofherr asked, regarding the noise issue, if there are complaints, could additional
soundproofing be added, perhaps as a Condition of approval? Ms. Schilling stated – yes, and noted the
evaluator stated that is an option also.
Board Member Saletnik asked/stated:
what the noise performance standard is regarding neighbors. Senior Planner Bye advised she does
not know what the decibel maximum is however police would be called and could perform a sound
reading.
An acoustical engineer can detect gaps and seal same. Ms. Schilling concurs.
A motion was made by Board Member Saletnik, seconded by Board Member Hofherr, to recommend approval
to City Council as presented.
Senior Planner Bye inquired about the fence. Board Member Saletnik is amenable with Conditions suggested by Staff.
AYES: Bader, Fowler, Hofherr, Saletnik, Szabo
NAYES: Catalano, Schell
***MOTION CARRIED 5-2***
Chairman Szabo advised a recommendation for approval would be submitted to City Council.
Senior Planner Bye introduced Patrick Ainsworth as the new Economic Development Coordinator (replacing Lauren
Pruss). Mr. Ainsworth introduced himself and advised he was previously with the Village of Hanover Park.
OLD BUSINESS
There was no Old Business.
ADJOURNMENT
A motion was made by Board Member Hofherr, seconded by Board Member Catalano, to adjourn the meeting
at 8:08 p.m. On a voice vote, the motion carried unanimously.
Sincerely,
Gale Cerabona, Recording Secretary
cc: City Officials, Aldermen, Zoning Board of Appeals, Petitioners
Attachment 10 Page 32 of 42
1
CITY OF DES PLAINES
ORDINANCE Z - 2 - 18
AN ORDINANCE GRANTING A CONDITIONAL USE
PERMIT FOR THE OPERATION OF A DOMESTIC PET
SERVICE AT 676 N. WOLF ROAD, DES PLAINES,
ILLINOIS (CASE #17-104-CU). ____________
WHEREAS, Michelle Janczak and Cathy Schilling (“Petitioners”) are the lessees of the
property commonly known as 676 N. Wolf Road, Des Plaines, Illinois ("Subject Property"); and
WHEREAS, the Subject Property is located within the C-3, General Commercial District
("C-3 District") and is currently improved with a one-story commercial building (“Building”);
and
WHEREAS, Petitioners desire to operate a domestic pet service, specifically a dog
daycare business, on the Subject Property; and
WHEREAS, pursuant to Section 12-7-3.K of the Zoning Ordinance of 1998, as amended
(“Zoning Ordinance”), domestic pet services are permitted in C-3 Districts only with a
conditional use permit; and
WHEREAS, Petitioners submitted an application to the City of Des Plaines Department
of Community and Economic Development ("Department") for a conditional use permit to allow
the operation of a domestic pet service on the Subject Property, in accordance with Sections 12-7-
3.F, 12-7-3.K, and 12-3-4 of the Zoning Ordinance ("Conditional Use Permit"); and
WHEREAS, JWG, Ltd. Partnership Designated Series MG (“Owner”) owns the Subject
Property and has consented to Petitioners’ application; and
WHEREAS, Petitioners’ application was referred by the Department to the Planning and
Zoning Board of the City of Des Plaines ("PZB") within 15 days after the receipt thereof; and
WHEREAS, within 90 days from the date of the Petitioners’ application a public hearing
was held by the PZB on December 12, 2017 pursuant to notice published in the Des Plaines
Journal on November 24, 2017; and
WHEREAS, notice of the public hearing was mailed to all property owners within 300
feet of the Subject Property; and
WHEREAS, during the public hearing, the PZB heard competent testimony and received
evidence with respect to how the Petitioners intended to satisfy and comply with the applicable
provisions of the Zoning Ordinance. The PZB filed a written report with the City Council on
December 13, 2017, summarizing the testimony and evidence received by the PZB and stating the
Page 33 of 42
2
PZB's recommendation, by a vote of 5-2, to approve the Petitioners' application subject to certain
terms and conditions; and
WHEREAS, the Petitioners made certain representations to the PZB with respect to the
proposed Conditional Use Permit, which representations are hereby found by the City Council to
be material and upon which the City Council relies in granting this request for a Conditional Use
Permit; and
WHEREAS, the City Council has considered the written report of the PZB, the applicable
standards for conditional use permits and major variations set forth in the Zoning Ordinance, and
the Community and Economic Development Staff Memorandum dated January 25, 2018,
including the attachments and exhibits thereto, and has determined that it is in the best interest of
the City and the public to grant the Petitioners' application in accordance with the provisions of
this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for this Ordinance.
SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is legally described as follows:
LOT 94 (EXCEPT THE NORTH 163 FEET THEREOF AS MEASURED ON
THE WEST LINE OF SAID LOT 94) AND THE NORTH 84.0 FEET OF LOT
95, AS MEASURED ON THE WEST LINE OF SAID 95 IN GLEICH’S
PROSPECT RIDGE, BEING A SUBDIVISION IN THE NORTHEAST ¼ OF
FRACTIONAL SECTION 7, TOWNSHIP 41 NORTH, RANGE 12 EAST OF
THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF REGISTERED IN THE OFFICE OF THE REGISTRAR OF
TITLES OF COOK COUNTY, ILLINOIS, RECORDED JUNE 10, 1958 AS
DOCUMENT NUMBER LR1800310, IN COOK COUNTY, ILLINOIS.
PINs: 09-07-210-047-0000
Commonly known as 676 N. Wolf Road, Des Plaines, Illinois.
SECTION 3. CONDITIONAL USE PERMIT. Subject to and contingent upon the
conditions, restrictions, limitations and provisions set forth in Section 4 of this Ordinance, the City
Council grants the Petitioners the Conditional Use Permit to allow the operation of a domestic pet
Page 34 of 42
3
service on the Subject Property. The Conditional Use Permit granted by this Ordinance is
consistent with and equivalent to a "special use" as referenced in Section 11-13-25 of the Illinois
Municipal Code, 65 ILCS 5/11-13-25.
SECTION 4. CONDITIONS. The Conditional Use Permit granted in Section 3 of this
Ordinance shall be, and is hereby, expressly subject to and contingent upon the following
conditions, restrictions, limitations, and provisions:
A. Compliance with Law and Regulations. The development, use, operation, and
maintenance of the Subject Property by the Petitioners must comply with all applicable City codes
and ordinances, as the same have been or may be amended from time to time, except to the extent
specifically provided otherwise in this Ordinance.
B. Compliance with Plans. Except for minor changes and site work approved by the
City Director of Community and Economic Development or Director of Public Works and
Engineering (for matters within their respective permitting authorities) in accordance with all
applicable City standards, the development, use, operation, and maintenance of the Subject
Property by the Petitioners must comply with the following plans provided by Petitioners:
1. That certain “Plan of Operation” prepared by Petitioners, consisting of two sheets,
and last revised January 23, 2018, a copy of which is attached to, and by this
reference, made a part of, this Ordinance as Exhibit A.
SECTION 5. NONCOMPLIANCE.
A. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses
to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined
not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00)
for each offense. Each and every day that a violation of this Ordinance is allowed to remain in
effect shall constitute a complete and separate offense. In addition, the appropriate authorities of
Page 35 of 42
4
the City may take such other action as they deem proper to enforce the terms and conditions of
this Ordinance, including, without limitation, an action in equity to compel compliance with its
terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in
addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees.
B. In the event that the Petitioners fail to use, develop, and maintain the Subject
Property in accordance with the provisions, conditions, and restrictions of this Ordinance and of
the applicable provisions of the Zoning Ordinance, the Conditional Use Permit granted in Section
3 of this Ordinance may be revoked after notice and hearing before the Zoning Administrator of
the City, all in accordance with the procedures set forth in Section 4.7 of the Zoning Ordinance.
In the event of revocation, the development and use of the Subject Property will be governed solely
by the regulations of the C-3 District. Further, in the event of such revocation of the Conditional
Use Permit, the City Manager and City's General Counsel are hereby authorized and directed to
bring such zoning enforcement action as may be appropriate under the circumstances. The
Petitioners acknowledge that public notices and hearings have been held with respect to the
adoption of this Ordinance, has considered the possibility of the revocation provided for in this
Section, and agrees not to challenge any such revocation on the grounds of any procedural infirmity
or any denial of any procedural right, provided that the notice and hearing required by Section 4.7
of the Zoning Ordinance is provided to the Petitioners.
SECTION 6. RECORDATION; BINDING EFFECT. A copy of this Ordinance must
be recorded in the Office of the Cook County Recorder of Deeds. This Ordinance and the
privileges, obligations, and provisions contained herein run with the Subject Property and inure to
the benefit of, and are binding upon, the Petitioners and their respective personal representatives,
Page 36 of 42
5
successors, and assigns, including, without limitation, subsequent purchasers of the Subject
Property.
SECTION 7. EFFECTIVE DATE.
A. This Ordinance shall be in full force and effect only after the occurrence of the
following events:
1. its passage and approval by the City Council in the manner provided by law;
2. its publication in pamphlet form in the manner provided by law;
3. the filing with the City Clerk by the Petitioners of an unconditional agreement and
consent to accept and abide by each and all of the terms, conditions, and limitations
set forth in this Ordinance, and demonstrating the Petitioners' consent to its
recordation. Said unconditional agreement and consent shall be in substantially the
form attached to, and by this reference made a part of, this Ordinance as Exhibit
B; and
4. at the Petitioners' sole cost and expense, the recordation of this Ordinance together
with such exhibits as the City Clerk deems appropriate, with the Office of the Cook
County Recorder.
B. In the event that the Petitioners do not file with the City Clerk a fully executed copy
of the unconditional agreement and consent referenced in Section 7.A.3 of this Ordinance, within
60 days after the date of passage of this Ordinance by the City Council, the City Council shall have
the right, in its sole discretion, to declare this Ordinance null and void and of no force or effect.
SECTION 8. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
PASSED this _____day of ____________, 2018.
APPROVED this _____ day of ____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT ______
Page 37 of 42
6
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2018.
CITY CLERK Peter M. Friedman, General Counsel
I, __________________________, being the owner or other party in interest of the
property legally described within this Ordinance, having read a copy of the Ordinance, do hereby
accept, concur and agree to develop and use the Subject Property in accordance with the terms of
this Ordinance.
Dated:
(Signature)
DP-Ordinance Approving a Conditional Use Permit (CUP) for a Domestic Pet Service at 676 N Wolf Road
Page 38 of 42
Plan of Operation
Playtime Pup Ranch, LLC
676 N. Wolf Rd
Des Plaines IL. 60016
Revised: January 23, 2018
Business Sector
The owners would like to start a business in the following industry: Indoor Dog Daycare.
The plan includes the following:
• Times of operation will consist of: Monday-Saturday 6:30 A.M. to 6:30 P.M.
• Capacity is 30 dogs a day.
• Dogs will be assessed for temperament/behavioral and current Vaccinations.
• The dogs will not be let outside during the day and all activity will be occurring,
including bathroom breaks, indoors.
• Other services: Grooming services, sale of high-quality all-natural pet foods and
products, nutritional snacks and doggie accessories.
• The PowerLoo Dog Waste Solution will be utilized for our designated indoor doggie
bathroom. It will be installed for immediate flushing of dog waste directly into sanitary
sewer system. (See attached.)
• 676 N. Wolf Rd. is a solid concrete block insulated building. If noise becomes an issue
with the neighbors to the west, we will take steps to mitigate the noise situation.
• Playtime and rest time will occur in newly renovated space with special dog areas for
different types of personalities.
• Team Leaders, Handlers, and Groomers will all be experienced and have a keen eye to
assure quality and safety.
• Dogs must have updated and current vaccinations records that will be kept on file.
• A local Veterinarian will be on call in case of emergencies.
• Staff will interact with neighbors and the community in a highly positive manner.
• Environmentally safe cleaning products will be utilized.
• Dogs go home tired, happy and clean.
I have a small Dog Daycare business now I run out of a friend’s facility. We assess and evaluate
every dog for Social habits and to make sure they fall under the requirements to get along with
all dogs playing together. We also learn about their habits and personality from a short
Exhibit A Page 39 of 42
questionnaire from their owners. Dogs are separated by size and their activity level. I and my
staff will be prepared for all types of situations that may come up unforeseen.
Safety first is the key. I have been doing this for the past several years and am confident in my
skills. I also work closely with local Veterinarian and will have one on call every day in case of
an emergency. The staff will also be CPR Certified for Dogs.
The Ownership/Management
The company name is Playtime Pup Ranch, LLC. owned and operated by Michelle Janczak and
Catherine Schilling. At least one of the owners be on site during operations hours.
As owners of Playtime Pup Ranch, we require a very structured and organized environment.
This being a new business we will have 1 employee to service 10 clients. We will break this
down by activity and separate activity areas for high activity, low activity and possible a
senior/special needs room.
The Goals and Objectives
Whatever our clients require our company philosophy is to provide their dog with a ‘home from
home’ experience. We want our clients to feel they are in a sanctuary every day and having the
time of their lives. It is very important to us that our clients know that their dog is not locked
up in a kennel or home alone all day long. We are a family business with years of experience
caring for dogs and we believe our service is second to none. We are dedicated to ensuring that
our client’s dog has a great experience with us and returns to our clients homes happy and
content.
Companies Mission Statement
To provide superior pet care services with emphasis on enriching the bond between pets and
people.
The Target Market
The Target Market for our company is the general community in, Des Plaines, Mount Prospect,
and the surrounding areas that would be interested in our services and care for their dogs. This
would include all people who are gone for work all day and their dogs are left alone with no
care for 8 to 12 hours.
Future Products
We would eventually provide private walks and In-Your-Home services. We will request
amendments to our operations plan for any additional services.
Exhibit A Page 40 of 42
8
EXHIBIT B
UNCONDITIONAL AGREEMENT AND CONSENT
TO: The City of Des Plaines, Illinois ("City"):
WHEREAS, Michelle Janczak and Cathy Schilling ("Petitioners"), applied to the City of
Des Plaines for a conditional use permit to operate a domestic pet service on that certain property
commonly known as 676 N. Wolf Road, Des Plaines, Illinois ("Subject Property"), pursuant to
Sections 12-7-3.K. of the City of Des Plaines Zoning Ordinance of 1998, as amended
("Conditional Use Permit"); and
WHEREAS, Ordinance No. Z-2-18 adopted by the City Council of the City of Des Plaines
on , 2018 ("Ordinance"), grants approval of the Conditional Use Permit
subject to certain conditions; and
WHEREAS, Petitioners and Owner desire to evidence to the City their unconditional
agreement and consent to accept and abide by each of the terms, conditions, and limitations set
forth in said Ordinance, and their consent to recording the Ordinance and this Unconditional
Agreement and Consent against the Subject Property;
NOW, THEREFORE, Petitioners and Owner do hereby agree and covenant as
follows:
1. Petitioners and Owner hereby unconditionally agree to accept, consent to and abide
by all of the terms, conditions, restrictions, and provisions of that certain Ordinance
No. Z-2-18, adopted by the City Council on _______________, 2018.
2. Petitioners and Owner acknowledge and agree that the City is not and shall not be,
in any way, liable for any damages or injuries that may be sustained as a result of
the City's review and approval of any plans for the Subject Property, or the issuance
of any permits for the use and development of the Subject Property, and that the
City's review and approval of any such plans and issuance of any such permits does
not, and shall not, in any way, be deemed to insure Petitioners and Owner against
damage or injury of any kind and at any time.
3. Petitioners and Owner acknowledge that the public notices and hearings have been
properly given and held with respect to the adoption of the Ordinance, have
considered the possibility of the revocation provided for in the Ordinance, and agree
not to challenge any such revocation on the grounds of any procedural infirmity or
any denial of any procedural right, provided that the procedures required by Section
12-4-7 of the City's Zoning Ordinance are followed.
4. Petitioners agree to and do hereby hold harmless and indemnify the City, the City's
corporate authorities, and all City elected and appointed officials, officers,
employees, agents, representatives, and attorneys, from any and all claims that may,
Exhibit B Page 41 of 42
9
at any time, be asserted against any of such parties in connection with (a) the City's
review and approval of any plans and issuance of any permits, (b) the procedures
followed in connection with the adoption of the Ordinance, (c) the development,
construction, maintenance, and use of the Subject Property, and (d) the performance
by Petitioners of their obligations under this Unconditional Agreement and
Consent.
5. Petitioners hereby agree to pay all expenses incurred by the City in defending itself
with regard to any and all of the claims mentioned in this Unconditional Agreement
and Consent. These expenses shall include all out-of-pocket expenses, such as
attorneys' and experts' fees, and shall also include the reasonable value of any
services rendered by any employees of the City.
ATTEST: MICHELLE JANCZAK
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2018.
____________________________________
Notary Public
ATTEST: CATHY SCHILLING
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2018.
____________________________________
Notary Public
ATTEST: JWG LTD PARTNERSHIP
DESIGNATIED SERIES MG
By:
SUBSCRIBED and SWORN to
before me this _______ day of
___________________, 2018.
____________________________________
Notary Public
Exhibit B Page 42 of 42
1
Office of General Counsel
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: February 13, 2018
To: Michael G. Bartholomew, City Manager
From: Peter Friedman, General Counsel
Subject: Acquisition of Des Plaines Theater Property
At your direction and the direction of the City Council, we have negotiated a purchase and sale agreement for
the acquisition by the City of the Des Plaines Theater Property. Consistent with the Council’s authorization,
the purchase price under the agreement is $1,257,500.
Recommendation: We recommend adoption of Resolution R-48-18.
Attachments:
Resolution R-48-18
Exhibit A – Purchase and Sale Agreement
MEMORANDUM
Page 1 of 37
1
CITY OF DES PLAINES
RESOLUTION R - 48 - 18
A RESOLUTION APPROVING AND AUTHORIZING
EXECUTION OF A REAL ESTATE PURCHASE AND SALE
AGREEMENT FOR THE DES PLAINES THEATER 1470-
1476 MINER.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on December 18, 2017, the City Council adopted Ordinance No. M-45-17
finding that it was necessary, convenient, and desirable to acquire the Des Plaines Theater
(“Theater”) located at 1476 Miner Street (“Subject Property”) and authorizing the City Manager
and the City’s General Counsel, if necessary, to initiate eminent domain proceedings to obtain
ownership of the Subject Property; and
WHEREAS, prior to commencing eminent domain proceedings the City was able to
negotiate a mutually acceptable price of $1,257,500 to acquire the Subject Property from its owner
through a voluntary sale; and
WHEREAS, the City desires to acquire the Subject Property for the purpose of
redeveloping the Theater to provide a significant cultural and educational amenity to both the
residents of the City’s central business district and to the City at large; and
WHEREAS, the Mayor and City Council have determined that entering into a Real Estate
Purchase and Sale Agreement (“Purchase and Sale Agreement”) for the Subject Property with
FNBW Bank, formerly known as the First National Bank of Wheaton, as trustee under Trust
Agreement dated October 27, 2003 and known as Trust No. 1528 (“Trust”), and the beneficiaries
of the Trust (collectively, “Owner”) would be in the best interest of the City and its residents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF PURCHASE AND SALE AGREEMENT. The City
Council hereby approves the Purchase and Sale Agreement in substantially the form attached to
this Resolution as Exhibit A, and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE PURCHASE AND SALE
AGREEMENT. The City Council hereby authorizes and directs the Mayor and the City Clerk to
Page 2 of 37
2
execute and seal, on behalf of the City, the final Purchase and Sale Agreement following its full
execution by the Owner.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving and Authorizing Execution of a Real Estate Purchase and Sale Agreement for the DP Theater 1470-1476 Miner
#55397837_v2
Page 3 of 37
1
REAL ESTATE PURCHASE AND SALE AGREEMENT
THIS REAL ESTATE PURCHASE AND SALE AGREEMENT ("Agreement") is
made and entered into as of __________________, 2018 (the "Effective Date") by and between
the CITY OF DES PLAINES, an Illinois home-rule municipal corporation (“Purchaser”), and
FNBW Bank, formerly known as the First National Bank of Wheaton, as trustee under Trust
Agreement dated October 27, 2003 and known as Trust No. 1528 ("Trust") and Dhitendra
N. Bhagwakar (“Beneficiary”), Dharmesh N. Bhagwakar (“Beneficiary”) and Ashwin N.
Bhagwaker (“Beneficiary”) (jointly the "Seller"). In consideration of the recitals and agreements
contained herein, and other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, Seller and Purchaser (collectively, the “Parties”) agree as follows:
Section 1. Recitals.
A. The Trust currently owns fee simple title to that certain real property consisting of
an approximately 14,200 square foot rectangular corner parcel improved with a two-story building
and commonly known as 1470-1476 Miner Street, in Des Plaines, Illinois, PIN: 09-17-415-010-
0000 and which is legally described on Exhibit A attached hereto (the "Parcel").
B. Property Description. Purchaser desires to purchase from Seller, and Seller
desires to sell to Purchaser, (i) the Parcel, (ii) the improvements thereon, (iii) all easements,
tenements, riparian rights, hereditaments, privileges and appurtenances that run with or are
appurtenant to the Parcel, whether or not of record, (iv) the use of all appurtenant and assignable
rights-of-way, if any, abutting, adjacent to, contiguous to, or adjoining the Parcel, and (v) all
licenses, permits and franchises issued by any government authority relating to the development, use,
or operation of the Parcel, running to or in favor of Seller (collectively, the “Property”), subject to this
Agreement.
C. Seller Description. Dhitendra N. Bhagwakar, Dharmesh N. Bhagwakar and
Ashwin N. Bhagwakar are the sole beneficiaries of the Trust. The Trust owns an undivided fee
simple interest in the Parcel. All reference to the Seller shall include the Trust, and all of the
beneficiaries of the Trust.
D. Threat of Condemnation. On December 18, 2017, the City Council of the City
of Des Plaines approved Ordinance No. M-45-17 authorizing the acquisition of the Property
through the power of eminent domain. In lieu of condemnation, Purchaser and Seller have entered
into this Agreement.
Section 2. Incorporation of Recitals. The Recitals are incorporated into this Agreement.
Section 3. Purchase and Sale; Purchase Price.
A. Purchase Price. Seller shall sell the Property to Purchaser, and Purchaser shall
purchase the Property from Seller, subject to the terms of this Agreement. The purchase price for
the Property is $1,257,500 (“Purchase Price”).
Exhibit A Page 4 of 37
2
B. Earnest Money. Purchaser will deliver to Chicago Title Insurance Company
("Title Company"), c/o Linda Tyrell, 10 S. LaSalle St., Chicago, Illinois, 60603, Tel: 312-223-
3361, Fax: 312-223-4857, email: linda.tyrell@ctt.com referencing Order No. 1401-18001239NC
as escrowee ("Escrowee"), by wire of immediate available funds the sum of fifty thousand dollars
($50,000) (“Earnest Money”) no later than 5 business days after the Effective Date. Escrowee
will hold the Earnest Money pursuant to the form strict joint order escrow agreement then in use
by the Escrowee with such changes as may be necessary to conform to this Agreement.
C. Balance of Purchase Price. Purchaser shall pay the Purchase Price, plus or minus
prorations, credits, and adjustments as provided in this Agreement, at the Closing through a
Closing Escrow (defined in Section 10 below) by wire transfer in accordance with wire instructions
proved by the Title Company.
D. Interest on Earnest Money. Purchaser will pay any fee charged by the Escrowee
for placement of the Earnest Money in an interest bearing account and will sign such documents
as required by Escrowee. Any interest earned on the Earnest Money shall be credited to Purchaser
at the Closing.
Section 4. Parties’ Preliminary Obligations and Rights.
A. Seller’s Deliveries. Within 2 business days after the Effective Date, Seller shall
deliver to Purchaser and Purchaser’s attorney copies of all of the following pertaining to the Property
in its possession or control: (i) any and all unrecorded leases, tenancies, licenses, easements, and
occupancy rights, all amendments thereto, and all correspondence and notices related thereto; (ii)
existing survey(s) of the Property; (iii) any environmental reports, including Phase I and Phase II
reports; (iv) any and all notices and correspondence regarding compliance with laws, including
environmental laws, but excluding any Purchaser’s zoning, building, fire or health laws, ordinances
or codes of Purchaser; (v) all contracts and services agreements binding on the Property and (vi) any
unrecorded easements, licenses, or other rights to occupy or use the Property (collectively "Seller's
Deliveries"). Seller shall deliver a cover letter with Seller's Deliveries certifying that true, complete,
and correct copies of all of Seller's Deliveries have been delivered to Purchaser and its attorneys.
Seller makes no representations regarding the accuracy of any and all any environmental reports,
including Phase I and Phase II reports tendered to Purchaser under this Section and Seller bears no
liability whatsoever to Purchaser for the same. Purchaser’s review and reliance on any environmental
reports, including Phase I and Phase II reports produced by Seller hereunder is at Purchaser’s own
risk.
Exhibit A Page 5 of 37
3
B. Title Commitment. Purchaser will obtain a commitment from the Title Company to
issue to Purchaser at Closing an ALTA Owner's Title Insurance Policy (2006 version) (i) in the
amount of the Purchase Price, (ii) with the following endorsements: an extended coverage
endorsement over all standard exceptions, Zoning 3.1 endorsement; Same as Survey endorsement, a
Location endorsement, and an Encroachment Endorsement, (iii) insuring good, marketable, and
insurable title to the Property, and (iv) with coverage over any “gap” period, all subject only to the
Permitted Exceptions (as defined in Section 5.B.4) (the "Title Policy"). Purchaser shall pay the cost
for the Title Policy with the aforementioned endorsements and the cost of any and all other
endorsements requested by Purchaser or later date commitments requested or required by the
Purchaser.
C. Surveys and Plats. Purchaser will obtain an ALTA/NSPS standard survey (“ALTA
Survey”) of the Property, that (a) is prepared by a surveyor approved by Seller, (b) will be certified in
favor of Seller, Purchaser and the Title Company, (c) complies with all requirements of the Title
Company that are conditions to the removal of the survey exception from the standard printed
exceptions in the Title Commitment, (d) contains a certification as to the total acreage of the Property,
(e) includes the Table A Items 1, 2, 3, 4, 7a, 7b, 8, 9, 10 a, 11, 15, 19, and 20, and (f) is provided to
Purchaser in Micro Station design file format (or compatible Auto Cad digital format that can be
converted to Micro Station design file format) in NAD 83 State Plane Coordinates, and eight hard
copies of the ALTA Survey to Purchaser. Purchaser shall pay the cost for the ALTA Survey and the
cost of any and all updates of the ALTA Survey requested or required by the Purchaser. Purchaser
shall provide a copy of the ALTA Survey to Seller.
D. Environmental Assessment. Beginning on the Effective Date, Purchaser may cause
to be performed one or more (i) environmental assessments, reviews, or audits, including without
limitation a Phase I site assessment, of or related to the Property, (ii) tests or borings of the soil on the
Property, (iii) asbestos testing of any improvements located on the Parcel, and (iv) other investigations
or analyses concerning the environmental and physical condition of the Parcel (collectively,
“Environmental Assessments”). Purchaser shall provide a copy of any completed Environmental
Assessment to Seller. Purchaser will defend, indemnify and hold harmless Seller from and against
any and all claims, actions, causes of actions, suits, judgements, demands, damages, losses, expenses,
costs or liability whatsoever including reasonable attorney fees and related costs of litigation caused
by and directly related to Purchaser’s actions in performing its Environmental Assessment.
Section 5. Due Diligence Period.
A. Period and License. During the period that begins on the Effective Date and ends on
the ninetieth (90th) day after the Effective Date ("Due Diligence Period"), Purchaser may conduct
such investigations, inspections, reviews, and analyses of or with respect to the Property as Purchaser
desires (“Due Diligence Activities”). The Due Diligence Activities may include, without limitation,
reviews of Seller’s Deliveries, the Title Commitment, the ALTA Survey, and the Environmental
Exhibit A Page 6 of 37
4
Assessments. Seller hereby grants to Purchaser a license during the Due Diligence Period, for the use
of Purchaser and its agents and contractors, to conduct Due Diligence Activities on the Property at
any time upon 2 day’s prior written/emailed (without further delivery) notice to Seller.
B. Review of Title Commitment and Survey.
1. Identification of Title Objections and Survey Objections and Seller’s
Commitment to Cure. Attached to this Agreement as Exhibit B is a copy of the title commitment
prepared by the Title Company and known as Commitment Number 18001239NC and dated January
9, 2018 (“Title Commitment”). Purchaser will not accept the following exceptions in the Title Policy:
General Exceptions 1; 2; 3; 4; 5; 6; 7; Exception E as it applies to taxes due and payable before the
Closing Date (as defined in this Agreement); A-8; C-9; I-10; J-11; K-12; L-13; M-14; N-15; O-16; P-
17; Q-18; R-19; S-20; T-21; U-22; V-23; W-24; X-25; Y-26; F-27; G-28; H-29; Z-30 and any future
exceptions raised by the Title Company (“Title Objections”). No later than the 10th business day
following Purchaser’s receipt of the Survey, Purchaser shall send written notice ("Survey
Objection Notice") identifying any additional matters identified in the Survey including the
encroachments identified in Exceptions F-27; G-28; H-29, if they are also shown on the Survey
and that Purchaser determines will adversely affect Purchaser’s intended redevelopment of the
Property, (the “Survey Objections”). The Seller commits, at Seller’s cost (if applicable under this
Agreement), to (a) clear the following Title Objections prior to or at the Closing: Exception E as it
applies to taxes due and payable before the Closing Date (as defined in this Agreement); I-10; J-11;
K-12; L-13; M-14; N-15; O-16; P-17; Q-18; R-19; S-20; T-21; U-22; V-23; X-25; Y-26; W-24
(Purchaser is responsible for any transfer taxes, if any, and all costs related to an exemption for the
same as provided in Section 10.E.) and Z-30 as well as General Exceptions 1, 3, 4, 5, 6 and
7("Commitment to Clear Exceptions"); and (b) Seller’s Commitment to Clear Exceptions is
limited to delivering or causing to be delivered to Escrowee at or before Closing those documents
set forth in Section 10.C “Seller Closing Deliveries” and the funds necessary for Seller’s
Commitment to Clear Exceptions and the Must Cure Exceptions to be paid so that release deeds/
satisfaction of mortgages/waiver of liens or such releases will be provided to the Title Company
so that the Title Company can waive the Title Objections from the Title Commitment/Pro
Forma/Owner’s Title Policy to be issued to the Purchaser at the end of the Closing (as described
in this Agreement). If the Title Company will not insure over any Survey Objection then Purchaser
will either agree to take subject to such Survey Objection or Purchaser will terminate this
Agreement. Seller is not undertaking any commitment to cure Survey Objections and will not be
responsible for any costs related to the Survey Objections, including but not limited to any costs
related to the decision by Title Company to insure over any Survey Objection. Notwithstanding
the process identified in this Section 5.B.1, the following are Title Objections, whether or not
identified by Purchaser, that Seller must cure, and not merely insure over, prior to or at the Closing,
and that Seller will be deemed to commit to cure in the Commitment to Clear Exceptions,
(collectively, the “Must Cure Exceptions”): (i) each mechanics’, materialmen’s, repairmen’s,
contractors’ or other lien that encumbers the Property, unless the lien arises from the acts of
Purchaser, (ii) each mortgage, security deed, and other security instrument that encumbers the
Property, and (iii) all past due Real Estate Taxes (defined in Section 10.F) applicable to the
Property, and (iv) each judgment against Seller that may constitute a lien against the Property.
2. Purchaser’s Option to Close or Terminate Based on Survey Objections. Seller
will not remove, insure over, or cure any or all of the Survey Objections. Purchaser has until the
Exhibit A Page 7 of 37
5
end of the Due Diligence Period to notify Seller in writing whether Purchaser will (i) proceed with
the purchase of the Property subject to the Survey Objections and without reduction in Purchase
Price in which case the Survey Objections are deemed approved, or (ii) terminate this Agreement
in which case the Earnest Money will be returned to Purchaser as its sole and exclusive remedy.
Failure of Purchaser to give Seller such notice shall be deemed to be an election by Purchaser
under (i) above.
3. Seller’s Compliance with Commitment to Clear Exceptions. At least 3 business
days prior to Closing, Seller shall deliver to Purchaser a Pro Forma, showing that all Title
Objections to be cleared as part of Seller’s Commitment to Clear Exceptions will be cleared at
Closing.
4. Permitted Exceptions. “Permitted Exceptions” are the following: any Survey
Objections accepted by Purchaser if the Title Company refuses to insure over such exception;
zoning ordinances and regulations and other laws or regulations governing the use or enjoyment
of the Property; matters affecting title created by or on behalf of or with the consent of Purchaser;
and real estate taxes not yet due and payable against the Property.
5. Effect of Termination. In the event of a termination pursuant to this Section 5.B.2,
neither party shall have any claim or obligation under this Agreement, except for those rights,
liabilities, and obligations that expressly survive the termination of this Agreement including but not
limited to Purchaser’s obligation to restore the Property pursuant to Section 5.E below and the return
of the Earnest Money to Purchaser.
C. Review of Environmental Assessments; Environmental Work.
Remediation Notice. If Purchaser determines through its review of an
Environmental Assessment, that there exists within the Property a condition
that (a) may require environmental clean-up, remediation, or (in the case of
underground and above ground storage tanks (collectively, “Storage
Tanks”)) removal, and (b) may adversely affect Purchaser’s intended
redevelopment of the Property (an “Environmental Condition”), then,
before the end of the Due Diligence Period, Purchaser may send Seller a
written notice terminating this Agreement, in which event neither party
shall have any further liability to the other (a "Remediation Notice") except
for the Earnest Money to be returned to Purchaser.
D. Purchaser’s Right to Terminate. In addition to its termination rights pursuant to
Section 5.B.2 and 5.C, not later than the last day of the Due Diligence Period (the "Approval
Deadline"), Purchaser may deliver to Seller a written notice stating that, based on the results of the
Due Diligence Activities, the Property are not suitable for Purchaser’s intended uses, as determined
by Purchaser in its sole and absolute discretion, and that Purchaser has elected to terminate this
Agreement ("Termination Notice"), in which case the Earnest Money is returned to Purchaser as its
sole and exclusive remedy for not closing under this Due Diligence Section.
Exhibit A Page 8 of 37
6
E. Restoration. If a Due Diligence Activity by the Purchaser damages the Parcel, and
Purchaser does not acquire the Property, then Purchaser shall restore the Parcel to a condition that is
substantially the same as its condition prior to the performance of such Due Diligence Activity. This
Restoration Section 5.E shall survive a termination of this Agreement.
F. Indemnity. Purchaser will defend, indemnify and hold harmless Seller from and
against any and all claims, actions, causes of actions, suits, judgements, demands, damages, losses,
expenses, costs or liability whatsoever including reasonable attorney fees and related costs of
litigation caused by or related to Purchaser’s actions in performing its Due Diligence Activities.
Section 6. Representations and Warranties.
A. Representations and Warranties of Seller. Seller, including Dhitendra
Bhagwakar, individually and on behalf of the Trust, Dharmesh N. Bhagwakar, individually and on
behalf of the Trust and Ashwin N. Bhagwaker, individually and on behalf of the Trust, represents and
warrants to Purchaser that, as of the date hereof and as of the date of Closing:
(i) Seller has not entered into any agreements or granted any options pursuant to which
any third party has the right to acquire all or any portion of the Property or any interest
therein;
(ii) there will not be at Closing, any leases, tenancies, licenses, concessions, franchises,
options or rights of occupancy or purchase, service, maintenance, or other contracts
that which will be binding upon Purchaser or the Property after the Closing;
(iii) the Property is not affected by or subject to: (a) any pending or, to Seller's actual
knowledge, threatened condemnation suits, or similar proceedings by the State of
Illinois or the United States Government, (b) other pending or, to Seller's actual
knowledge, threatened claims, charges, complaints, petitions, or unsatisfied orders by
or before any administrative agency or court, or (c) any pending or, to Seller's actual
knowledge, threatened claims, suits, actions, complaints, petitions, or unsatisfied
orders by or in favor of any party whatsoever;
(iv) Deliberately omitted.
(v) to Seller's actual knowledge, there are no unrecorded easements, liens, or
encumbrances affecting the Property, except the restaurant tenant lease that will be
terminated prior to Closing.;
(vi) Excluding any notices (s) from Purchaser, Seller has received no written notice of
any violation of any State of Illinois or Federal law, ordinance, order, regulation,
or requirement related to the Property, including, but not limited to, building,
zoning, environmental, safety, and health ordinances, statutes, regulations, and
requirements issued by State of Illinois or Federal governmental body;
(vii) to Seller’s actual knowledge, excepting and excluding what is disclosed in the
Environmental Assessments of Purchaser in Section 4.D. and Seller’s Deliveries in
Exhibit A Page 9 of 37
7
Section 4.A., (a) any use of the Property for the generation, storage or disposal of
any (1) asbestos, (2) petroleum, (3) explosives, (4) radioactive materials, wastes or
substances, or (5) any substance defined as "hazardous substances" or "toxic
substances" in the Comprehensive Environmental Response, Compensation and
Liability Act of 1980, as amended, 42. U.S.C. 9601, et seq., the Hazardous Materials
Transportation Act (49 U.S.C. 1802), the Resource Conservation and Recovery Act
(42 U.S.C. 6901), or in any other Applicable Law (as defined in 14.D.2) governing
environmental matters (“Environmental Laws”) (collectively, “Hazardous
Materials”) has been in compliance with all Environmental Laws, (b) there are not
any Hazardous Materials present on the Property, (c) the Property is currently in
compliance with all Environmental Laws; and (d) there are currently no Storage
Tanks on the Property and any Storage Tanks formerly located on the Property were
removed in compliance with all Environmental Laws;
(viii) except as disclosed in Seller's Deliveries, Seller has received no written notice of (a)
any pending or threatened action or proceeding arising out of the presence of
Hazardous Materials on the Property or (b) any alleged violation of any
Environmental Laws;
(ix) Seller is not a "foreign person" as defined in Section 1445 of the Internal Revenue
Code of 1986;
(x) Seller has the requisite power and authority to enter into and perform the terms of this
Agreement and the execution and delivery of this Agreement and the consummation
of the transactions contemplated hereby have been duly authorized by all necessary
trustee, executory, and individual action and authority, do not violate any agreement
to which Seller is a party, and no other proceedings on Seller's part are necessary in
order to permit Seller to consummate the transaction contemplated hereby; and there
is no agreement to which Seller is a party or to Seller’s actual knowledge is binding
on Seller which is in conflict with this Agreement; and
(xi) Neither Seller nor any of its affiliates have (a) commenced a voluntary case, or had
entered against them a petition, for relief under any applicable law relative to
bankruptcy, insolvency, or other relief for debtors, (b) caused, suffered, or
consented to the appointment of a receiver, trustee, administrator, conservator,
liquidator, or similar official in any federal, state, or foreign judicial or non-judicial
proceeding to hold, administer, and/or liquidate all or substantially all of their
respective assets, (c) had filed against them any involuntary petition seeking relief
under any applicable law relative to bankruptcy, insolvency, or other relief to
debtors, or (d) made a general assignment for the benefit of creditors.
(xii) each person executing this Agreement on behalf of Seller is fully authorized to do so
and, by doing so, to bind Seller to its obligations under this Agreement. At Purchaser’s
request, Dhitendra Bhagwakar, individually and on behalf of the Trust, Dharmesh N.
Bhagwakar, individually and on behalf of the Trust and Ashwin N. Bhagwaker,
individually and on behalf of the Trust, shall reconfirm all representations and
Exhibit A Page 10 of 37
8
warranties set forth in this Section 6 as true, accurate, and complete on and as of
Closing.
“Seller’s actual knowledge” as used in this Agreement means the current honest subjective
belief of Seller without any duty of inquiry or investigation, and not constructive knowledge or
imputed knowledge.
B. Representations and Warranties of Purchaser. As a material inducement to Seller
to execute this Agreement and consummate this transaction, Purchaser represents and warrants to
Seller:
(i) Organization and Authority. Purchaser is a validly existing Illinois municipal
corporation. Purchaser has the full right and authority and has obtained any and all consents required
to enter into this Agreement and to consummate or cause to be consummated the transaction
contemplated hereby. This Agreement has been properly executed and constitutes a valid and binding
contract of Purchaser, enforceable in accordance with the terms of this Agreement; and
(ii) Conflicts. There is no agreement to which Purchaser is a party or to
Purchaser’s knowledge binding on Purchaser which is in conflict with this Agreement.
C. Survival. Seller's and Purchaser’s representations and warranties shall survive
Closing for nine (9) months
D. Condition of the Property. Except as otherwise set forth in this Agreement the
Property is being sold in an “AS IS, WHERE IS” CONDITION and “WITH ALL FAULTS” as of
the Effective Date and as of the Closing Date, subject to the terms of Sections 7viii and 11. Except
as expressly set forth in this Agreement, no representations or warranties (including without
limitation, merchantability, suitability or fitness for any particular use) have been made or are
made by Seller or by any partner, officer, person, firm, agent, attorney, or representative acting or
purporting to act on behalf of Seller as to the condition, repair, value, expense or operation or
income potential of the Property or any portion thereof, including but not limited to the
environmental condition of the Property, except as provided by Seller in Section 6(vii) of this
Agreement. Purchaser is relying solely on its own inspections, engineering studies and reports,
economic and feasibility studies and examinations of the Property and Purchaser’s own
determination of the condition of the Property.
Section 7. Seller’s Covenants and Agreement. Seller covenants and agrees with Purchaser
from the Effective Date until the Closing:
(i) Seller shall not make, enter into, grant, amend, extend, renew or grant any waiver or
consent under any lease, tenancy, easement, license or other agreement allowing the
use or occupancy of all or any portion of the Property, without Purchaser's prior
written consent,
(ii) Seller shall not enter into or amend any contracts, agreements or undertakings that will
be binding upon Purchaser or the Property, without Purchaser's prior written consent,
Exhibit A Page 11 of 37
9
(iii) Seller shall not create, or allow the creation of, any encumbrance on the title of the
Property, without Purchaser’s prior written consent (except for any Permitted
Exceptions),
(iv) Deliberately omitted.
(v) Seller shall promptly inform Purchaser of any developments which would cause any
of its representations or warranties contained in this Agreement to be no longer
materially accurate,
(vi) Seller, at its own expense, and before Closing, shall completely remove all personal
property, located at or on the Property and described on Exhibit C, except for the
Transferred Personal Property (defined in Section 10. C (xiii) below),
(vii) Deliberately Omitted.
(viii) Seller shall continue to maintain and keep the Property in its current condition,
except for normal wear and tear, use commercially reasonable efforts to comply
with all Applicable Laws materially affecting it, and pay taxes and mortgage
payments on it as they become due.
Section 8. Bulk Sales/Illinois Income Tax Withholding.
At least 65 days prior to the Closing, Seller shall give to Purchaser’s attorney the Seller’s
information that is necessary to complete the standard notification forms, including but not limited
to the Seller’s Employer Identification Number and/or social security numbers for the
Beneficiaries, in order that Purchaser may: (i) notify the Illinois Department of Revenue (the
"Department") of the intended sale of the Property and request the Department to make a
determination as to whether Seller has an assessed, but unpaid, amount of tax, penalties, or interest
under 35 ILCS 5/902(d) or 35 ILCS 120/5j and (ii) notify the Cook County Department of Revenue
(the "Cook County") of the intended sale of the Property and request the Cook County to make a
determination as to whether Seller has an assessed, but unpaid, amount of tax, penalties, or interest
under the Cook County Code Section 34.92 (collectively the "Bulk Sales Acts"). Provided the
amounts imposed under the Bulks Sales Acts are $50,000 or less then Purchaser may, at the
Closing, deduct and withhold from the proceeds that are due to Seller the amount necessary to
comply with the withholding requirements imposed by the Bulk Sales Acts, provided that such
amounts are deposited in escrow at Closing and released to Seller upon Seller obtaining a release
from the Department and/or Cook County or paid to the Department or Cook County if Seller has
not obtained the necessary releases within sixty days from the Closing Date. If the amount imposed
is over $50,000 the Seller may extend the Closing for sixty days to obtain the necessary releases.
If the amount imposed is over $50,000 and the Seller is unable to obtain a release from the
Department and/or Cook County under the Bulk Sale Acts, then the Purchaser may agree to accept
the Property and Seller will contribute $50,000 to the Purchaser so that the Purchaser may obtain
the release of the Bulk Sales Acts. If Purchaser refuses to accept the Property then Seller may
terminate this Agreement, in which case the Earnest Money is returned to Purchaser as its sole and
exclusive remedy with neither party liable to the other.
Exhibit A Page 12 of 37
10
Section 9. Conditions Precedent to Closing.
Purchaser’s obligation to close is subject to each and all of the following conditions being
satisfied by Seller, or waived in writing by Purchaser (the “Closing Contingencies”):
(i) all of Seller's representations and warranties contained in this Agreement, must be
materially true and correct on the date hereof and as of the Closing Date,
(ii) Seller must have timely performed all of its obligations under this Agreement,
(iii) all conditions precedent to Purchaser's obligation to close on the transaction
contemplated in this Agreement must have been satisfied or waived as of the Closing
Date,
(iv) Seller must have delivered all items required to be delivered by Seller pursuant to
Section 10.C,
(v) the Title Company has issued or is irrevocably committed to issue the Title Policy,
and
(vi) any and all leases or tenancies of any kind have been terminated and all tenants or
other occupants of the Property have vacated the Property.
Purchaser may inspect the Property within forty-eight (48) hours prior to the Closing Date to
determine whether the Closing Contingencies have been satisfied. If a Closing Contingency is not
satisfied because of a default by Seller, Purchaser will have all of its rights under Section 14.E.1.
Section 10. Closing.
A. Conveyance and Possession. At Closing, Seller shall convey fee simple title to the
Property to Purchaser by delivery of Seller's deed from the Trust ("Seller's Deed") in recordable form
conveying fee simple title to the Property, subject only to Permitted Exceptions. Seller shall deliver
full and complete possession of the Property to Purchaser upon Closing. Seller shall deliver the
Property to Purchaser in its condition as of the Effective Date, except for ordinary wear and tear and
subject to Sections 7viii and 11.
B. Time, Place; Closing Escrow.
(i) Time. The Closing will occur no later than the 30th day following the
expiration of the Due Diligence Period or on another date mutually agreed to
in writing by the Parties (the “Closing Date”).
(iii) Place. The Closing will be at the office of the Title Company at 10 S. LaSalle
St., Chicago, Illinois. The Parties need not physically attend a Closing.
Exhibit A Page 13 of 37
11
(iii) Closing Escrow. On or before the Closing, Purchaser and Seller shall establish
an escrow in the usual form of deed and money escrow agreement then in use
by Title Company with such changes made as may be necessary to conform
with the provisions of this Agreement (a "Closing Escrow"). The Closing will
be a "New York" style closing. Purchaser will pay the escrow cost including
the fee for a New York style closing.
C. Seller Closing Deliveries. At the Closing, Seller shall deliver or cause to be delivered
to Escrowee the following, in each case, fully executed (as applicable), in form and substance
satisfactory to Purchaser:
(i) A certified copy of Trust Agreement dated October 27, 2003 and known as
Trust No. 1528 and any confirmation of the power of direction and or
beneficiaries required by the Title Company,
(ii) Seller’s Deed and other instruments of transfer and conveyance transferring
the Property, free of all liens other than the Permitted Exceptions,
(iii) to the extent required by the Title Company, a “gap” undertaking in customary
form and substance for the “gap” period” through the applicable Closing Date
or the date of recording, as the case may be, and Purchaser will pay any fee
for such gap undertaking,
(iv) a current form of ALTA Statement in customary form and substance as
required by the Title Company,
(v) a counterpart to the closing statement,
(vi) real estate transfer declarations or exemptions required by Applicable Laws,
(vii) all other documents required by this Agreement, provided such document does
not impose a cost on Seller.
(viii) 1099 Solicitation;
(ix) payoff letters that ensure to the Title Company’s satisfaction that the releases
/satisfactions of mortgage for the mortgages and modifications, and
assignment of rents noted as Title Objections will be timely received by the
Title Company such that the Title Company is able to insure over the
Seller’s Commitment to Clear Exceptions, and an affidavit from Seller or
such other party as required by the Title Company, in the form acceptable to
Title Company, allowing Title Company to waive the Right of First Refusal
noted in Exception-26 of the Title Commitment, and the payment or release
of other Must Cure Exceptions.
(x) a non-foreign affidavit sufficient in form and substance to relieve Purchaser
Exhibit A Page 14 of 37
12
of any and all withholding obligations under Section 1445 of the Internal
Revenue Code,
(xi) a signed Pro Forma title policy,
(xii) An Affidavit of Title in customary form whereby the Seller confirms no
one has any claim or right to a lien and the condition of title has not
changed since the last Title Commitment.
(xiii) A Bill of Sale (with general warranty of title) conveying to Purchaser any
the personal property noted on Exhibit D.
(xiv) Releases from the Department and Cook County re Bulk Sales Acts or the
funds as noted in Section 8 Bulk Sales/Illinois Income Tax Withholding.
(xv) Proof of payment of real estate taxes that are due and payable even if the due
date is after the Closing Date if there is a bill available, unless such real estate
taxes are to be paid at Closing.
(xvi) A counterpart to the agreement that authorizes the Escrowee to accept the
receipts in and make the disbursements from the Escrow (“Escrow
Agreement”).
(xvii) A statement by the Seller that there is no property manager for the Property
in a form acceptable to the Title Company.
D. Purchaser’s Closing Deliveries. At Closing, Purchaser shall deliver or cause to be
delivered to Escrowee the following, in each case, fully executed (as applicable) and in form and
substance reasonably satisfactory to Seller:
(i) the Purchase Price, subject to the credits and other adjustments contemplated
herein,
(ii) a counterpart to the closing statement,
(iii) to the extent required by the Title Company, a “gap” undertaking in
customary form and substance for the “gap” period” through the applicable
Closing Date or the date of recording, as the case may be, and Purchaser will
pay any fee for such gap undertaking,
(iv) a current form of ALTA Statement in customary form and substance as
required by the Title Company,
(v) real estate transfer declarations or exemptions required by Applicable Laws,
Exhibit A Page 15 of 37
13
(vi) a counterpart of the Escrow Agreement,
E. Closing Costs. At Closing, Seller shall pay (i) 100% of all costs related to Seller’s
Commitment to Clear Exceptions and Must Cure Exceptions as set forth in Section 5.B.1, (ii)
Seller's attorneys' fees related to such Closing and (iii) any costs related to an escrow, if any, for
funds to be held pending release under the Bulk Sales Acts. Purchaser shall pay (i) 100% of the
costs for the Title Company’s closing escrow, (ii) 100% of the costs incurred in recording the
Seller’s Deed, and any other document required to be recorded by any entity providing funding to
Purchaser, (iii) any costs incurred in connection with Purchaser's Due Diligence Activities related
to the Due Diligence Period, (iv) Purchaser's attorneys' fees related to such Closing, (v) the cost
of the Title Policy and any endorsements to the Title Policy requested by Purchaser, and (vi) the
cost of the ALTA Survey and the cost of any and all updates of the ALTA Survey requested or
required by Purchaser, and (vii) the cost of any real estate transfer taxes, if any, and (viii) all costs
to obtain proof of the exempt status for real estate transfer tax purposes imposed by the State of
Illinois, Cook County or the City of Des Plaines, including but not limited to any processing fee,
inspection fee, or any other cost required by the City of Des Plaines to obtain such exemption for
real estate transfer taxes. Seller shall only be responsible for outstanding water, sewer and garbage
fees necessary to obtain the exemption. Seller shall not have to pay any fines, fees, penalties or
costs related to any citations or building code violations of Des Plaines.
F. Prorations. All ad valorem, special tax roll, or other real estate taxes, charges, and
assessments, including special assessments and special service area taxes, affecting the Property
(collectively, “Real Estate Taxes”) shall be prorated on an accrual basis and on a per diem basis.
Seller will give to Purchaser a credit for the Real Estate Taxes based on 105% of the last complete
ascertainable tax bill for a full year times the number of days Seller owned the Property divided by
the number of days in the year. Using this formula the Seller shall give to Purchaser a credit at the
Closing for the Real Estate Taxes for the time the Seller owned the Property to and including the
Closing Date and Purchaser will pay the Real Estate Taxes when the bill is issued. If the Seller has
paid the first installment of the real estate taxes for a year then that amount shall be deducted from the
amount of the last complete ascertainable tax for a full year bill multiplied by 105%. All water,
sewer, and other utility charges, if any, shall be prorated as of Closing. The Parties agree that when
the actual Real Estate Taxes bill is issued that they will re-prorate the amount due. The Parties agree
to sign the Tax Reproration Agreement attached as Exhibit E. Seller shall have the right to hire an
attorney to challenge the 2018 assessed value of the Property to reduce the amount due to Purchaser
under the Tax Reproration Agreement.
Section 11. Casualty; Condemnation. Promptly upon learning thereof, Seller shall
give Purchaser written notice of any condemnation, damage or destruction of the Property
occurring prior to the Closing. If prior to the Closing all or a material portion of the Property is
condemned, damaged or destroyed by an insured casualty, Purchaser shall have the option of either
(i) applying the proceeds of any condemnation award or payment under any insurance policies
(other than business interruption or rental loss insurance) toward the payment of the Purchase Price
to the extent such condemnation awards or insurance payments have been received by Seller,
receiving from Seller an amount equal to any applicable deductible under any such insurance
policy and receiving an assignment from Seller of Seller’s right, title and interest in any such
awards or payments not theretofore received by Seller, or (ii) terminating this Agreement by
delivering written notice of such termination to Seller and Escrowee within ten (10) business days
Exhibit A Page 16 of 37
14
after Purchaser has received written notice from Seller of such material condemnation, damage or
destruction. If, prior to the Closing, a portion of the Property is condemned, damaged or destroyed
and such portion is not a material portion of the Property, the proceeds of any condemnation award
or payment and any applicable deductible under any insurance policies shall be applied toward the
payment of the Purchase Price to the extent such condemnation awards or insurance payments
have been received by Seller and Seller shall assign to Purchaser all of Seller’s right, title and
interest in any unpaid awards or payments. For purposes of this Section 11, the term “material
portion” shall mean greater than ten percent (10%) of the value of the Property or an absence of
reasonable access to the Property. If the damage or destruction arises out of an uninsured risk,
Seller shall elect, by written notice within ten (10) days of the occurrence of such damage or
destruction either to terminate this Agreement or to close the transaction contemplated hereby with
a reduction of the Purchase Price equal to the costs of repairing the Property, as reasonably
estimated by an engineer engaged by Seller and reasonably acceptable to Purchaser.
Section 12. Brokers. Seller and Purchaser each represents and warrants to the other that it
knows of no broker or other person or entity who has been instrumental in submitting or showing
the Property to Purchaser. If any broker or other person asserts a claim against one of the parties
for a broker's commission, finder's fee, or similar payment in connection with the transactions
contemplated in this Agreement, then that party shall indemnify and hold harmless the other party
from and against any damage, liability or expense, including costs and reasonable attorneys' fees
that that party incurs because of such claim.
Section 13. Patriot Act.
A. Definitions. All capitalized words and phrases and all defined terms used in the USA
Patriot Act of 2001, 107 Public Law 56 (October 26, 2001) ("Patriot Act") and in other statutes and
all orders, rules and regulations of the United States government and its various executive
departments, agencies and offices related to the subject matter of the Patriot Act, including, but not
limited to, Executive Order 13224 effective September 24, 2001, and the USA FREEDOM Act dated
June 2, 2015 are collectively referred to as the "Patriot Rules" and are incorporated into this Section.
B. Representations and Warranties. Purchaser and Seller hereby represent and
warrant, each to the other, that each and every "person" or "entity" affiliated with each respective
party or that has an economic interest in each respective party or that has or will have an interest in
the transaction contemplated by this Agreement or in any property that is the subject matter of this
Agreement or will participate, in any manner whatsoever, in the purchase and sale of the Property is,
to the best of Purchaser's or Seller's knowledge:
(i) not a "blocked" person listed in the Annex to Executive Order Nos. 12947,
13099 and 13224,
(ii) in full compliance with the requirements of the Patriot Rules and all other
requirements contained in the rules and regulations of the Office of Foreign
Assets Control, Department of the Treasury ("OFAC"),
Exhibit A Page 17 of 37
15
(iii) operated under policies, procedures and practices, if any, that are in
compliance with the Patriot Rules and available to each other for review and
inspection during normal business hours and upon reasonable prior notice,
(iv) not in receipt of any notice from the Secretary of State or the Attorney General
of the United States or any other department, agency or office of the United
States claiming a violation or possible violation of the Patriot Rules,
(v) not listed as a Specially Designated Terrorist or as a blocked person on any
lists maintained by the OFAC pursuant to the Patriot Rules or any other list of
terrorists or terrorist organizations maintained pursuant to any of the rules and
regulations of the OFAC issued pursuant to the Patriot Rules or on any other
list of terrorists or terrorist organizations maintained pursuant to the Patriot
Rules,
(vi) not a person who has been determined by competent authority to be subject to
any of the prohibitions contained in the Patriot Rules, and
(vii) not owned or controlled by or now acting and or will in the future act for or
on behalf of any person or entity named in the Annex or any other list
promulgated under the Patriot Rules or any other person who has been
determined to be subject to the prohibitions contained in the Patriot Rules.
C. Mutual Notice; Termination. Each party covenants and agrees that in the event it
receives any notice that it or any of its beneficial owners or affiliates or participants become listed on
the Annex or any other list promulgated under the Patriot Rules or indicted, arraigned, or custodially
detained on charges involving money laundering or predicate crimes to money laundering, the party
that receives such notice shall immediately notify the other (the “Non-Blocked Party”) and the effect
of the issuance of a notice pursuant to the Patriot Rules is that the Non-Blocked Party may elect to
either: (i) obtain permission from OFAC to proceed with the Closing, in which case, the Closing Date
shall be delayed until such permission is obtained, or (ii) send written notice to the other party
terminating this Agreement, in which event the Parties shall have no further rights or obligations
under this Agreement, except for those rights, liabilities or obligations that survive a termination of
this Agreement.
Section 14. General Provisions.
A. Integration; Modification; Non-Reliance. This Agreement constitutes the entire
agreement between the Parties pertaining to the Property and supersedes all prior agreements,
understandings, and negotiations pertaining thereto. This Agreement may be modified only by a
written amendment or other agreement that is lawfully approved and executed by the Parties. The
Purchaser acknowledges that no promise or inducement has been offered for this Agreement, except
as contained in this Agreement, and that this Agreement is executed without reliance upon any
statement or representation not set forth in the Agreement
Exhibit A Page 18 of 37
16
B. Further Actions. The Parties shall execute all documents and take all other actions
consistent with this Agreement that are reasonably necessary to consummate the transactions
contemplated in this Agreement.
C. Deliberately omitted.
D. Interpretation.
(i) Presumption. There is no presumption that this Agreement is to be construed
for or against Seller or Purchaser, or either party as the principal author of the
Agreement. Instead, this Agreement shall be interpreted in accordance with
the general tenor of the language in an effort to reach the intended result.
(ii) Compliance with Applicable Laws; Governing Law. In performing their
obligations under this Agreement, the Parties shall comply will all
applicable federal, state, and local statutes, regulations, requirements,
ordinances, and other laws (“Applicable Laws”). The internal laws of the
State of Illinois, without regard to its conflict of laws rules, shall govern the
interpretation of this Agreement.
(iii) Headings and Exhibits. The Section headings in this Agreement are used as a
matter of convenience and do not define, limit, construe or describe the scope
or intent of the text within such headings. The following Exhibits attached
hereto are incorporated herein as an integral part of this Agreement:
Exhibit A: Legal Description of Property
Exhibit B: Title Commitment
Exhibit C: List of Personal Property to be removed by Seller before
Closing
Exhibit D: List of Personal Property to remain on Property
Exhibit E: Tax Reproration Agreement
(iv) Non-Waiver. Except as expressly provided in this Agreement, the mere
failure by a party to insist upon the strict performance of any obligation of
this Agreement or to exercise any right or remedy related to a default thereof
shall not constitute a waiver of its rights. If a party waives a right under this
Agreement, that waiver shall not be deemed a waiver of any other right.
(v) Severability. If any provision of this Agreement is invalid or unenforceable
against any party under certain circumstances, then this Agreement will be
deemed to be amended by deleting such provision. This Agreement will be
enforceable, as amended, to the fullest extent allowed by Applicable Laws
and so long as the amendment does not result in a failure of consideration.
(vi) Time. Time is of the essence in the performance of this Agreement. If any
date upon which action is required under this Agreement is a Saturday,
Exhibit A Page 19 of 37
17
Sunday, or legal holiday, the date will be extended to the first business day
after such date that is not a Saturday, Sunday or legal holiday.
E. Enforcement.
1. Default.
a. Purchaser Default. If Purchaser fails to perform an obligation under this
Agreement, or (ii) any representation or warranty made by Purchaser hereunder is untrue when made
or becomes materially untrue as the result of an act or omission of Purchaser, and Purchaser does not,
within 5 days after receiving written notice from Seller of such failure, either (i) cure such failure or
(i) if such failure cannot reasonably be cured within 5 days, commence and diligently pursue a cure
for such failure, then Purchaser will be in default of this Agreement and Seller may (i) terminate this
Agreement and obtain the Earnest Money or (ii) pursue any other remedy available at law or equity,
including without limitation an action for specific performance.
b. Seller Default. If (i) Seller fails to perform an obligation under this
Agreement or (ii) any representation or warranty made by Seller hereunder is untrue when made or
becomes materially untrue as the result of an act or omission of Seller, and Seller does not, within 5
days after receiving written notice from Purchaser of such failure, either (i) cure such failure or take
action to cause such representation or warranty to become materially true or (ii) if such failure cannot
reasonably be cured within 5 days or if such action cannot reasonably be completed within 5 days,
commence and diligently pursue a cure for such failure or such action, then Seller will be in default
of this Agreement and Purchaser may (i) terminate this Agreement and obtain the Earnest Money or
(ii) pursue any other remedy available at law or equity, including without limitation an action for
specific performance.
2. Deliberately Omitted.
3. Prevailing Party Attorney Fees. In any litigation filed to enforce this
Agreement, the prevailing Party will be entitled to recover from the other Party its reasonable
attorney's fees, litigation expenses, and court costs at trial and on appeal that are incurred in such
litigation.
4. Venue. Venue for any litigation concerning the enforcement of this
Agreement will be in the Circuit Court of Cook County, Illinois, or the Federal District Court for
the Northern District of Illinois.
F. Execution of Agreement.
1. Board Approval Required.
(a) Effectiveness; Irrevocable Offer. Seller acknowledges that (1) this
Agreement is not effective until it is approved by Purchaser’s City
Council in accordance with Applicable Laws and executed by the
Seller’s Mayor within twenty-four (24) hours of Purchaser’s City
Exhibit A Page 20 of 37
18
Council’s approval, (2) by executing this Agreement and delivering it
to Purchaser, Seller has made an offer to Purchaser to enter into this
Agreement, (3) such offer may be accepted by the lawful approval of
the Agreement by Purchaser’s City Council, and (4) that such offer is
irrevocable until two days after the second City Council meeting held
after Seller’s execution of this Agreement and its delivery to
Purchaser.
2. Counterparts and Effectiveness. The Parties may execute this Agreement in
multiple counterparts, all of which taken together will constitute a single
Agreement binding on the Parties, notwithstanding that the Parties are not
signatories to the same counterpart. This Agreement will be deemed fully
executed, and effective as of the Effective Date, when each party has
executed at least one counterpart. Any signature of a party to this
Agreement that is sent by that party to the other party via a telefax
transmission or via an email transmission in a PDF format shall be deemed
a binding signature hereto. Each party shall deliver an original signature to
the other party upon the other party's request.
G. Notices. Notices under this Agreement must be delivered (i) personally, (ii) by
overnight delivery by a nationally recognized courier service, or (iii) by email, with the notice also
being sent personally, by overnight delivery as set forth above, or by regular U.S. mail. Notices under
this agreement must be sent to the following addresses or to such other or further addresses as a party
may hereafter designate by notice:
if to Purchaser: CITY OF DES PLAINES
1420 Miner St.
Des Plaines, IL 60016
Attn.: Michael Bartholomew, City Manager
Email: mbartholomew@desplaines.org
with a copy to: Holland & Knight LLP
131 South Dearborn, 30th Floor
Chicago, Illinois 60603
Attn: Peter Friedman
Email: peter.friedman@hklaw.com
Cc: megan.cawley@hklaw.com
if to Seller: Dhitendra N. Bhagwakar
831 Seers Dr.
Schaumburg, Illinois 60173
Email: dhitu@aol.com
Exhibit A Page 21 of 37
19
with a copy to: Ryan and Ryan
9501 W. Devon Ave Suite 300
Rosemont, IL 60018
Attn: William E. Ryan
Email: wryan@ryanryanlaw.com
Cc: Mryan@ryanryanlaw.com
Any notice shall be deemed given upon actual receipt. Nothing in this Section will be deemed to
invalidate a notice that is actually received, even if it is not given in strict accordance with this
Section.
H. Time of Essence. Time is of the essence to this Agreement and to all dates and
time periods set forth herein.
I. Restaurant Lease. Seller agrees to serve the existing restaurant tenant (“Tenant”) a
notice terminating Tenant’s lease and the Tenant’s right to possession to the Property, no later than 2
business days after the Effective Date of this Agreement (“Notice”). This Notice shall provide that
the Tenant will vacate the Property no later than March 31, 2018. In the event the Tenant fails to
vacate the Property by March 31, 2018 then Seller agrees to engage the services of an attorney to
immediately pursue the removal of the Tenant before the Closing Date. The Seller is solely
responsible for all costs, including attorney fees in effectuating the termination of the lease with the
Tenant and the removal of the Tenant from the Property. In the event the Seller has diligently pursued
legal recourse to evict the Tenant and the Tenant has not vacated the Property by the Closing Date,
then Seller may extend the Closing by ninety (90) days (“Extended Closing Date”).
[SIGNATURE PAGE FOLLOWS]
Exhibit A Page 22 of 37
20
The undersigned execute this Agreement on the dates next to their signatures and acknowledge
that this Agreement will become effective as of the Effective Date.
PURCHASER:
CITY OF DES PLAINES, an Illinois home rule
municipality
By:
Name: Matthew J. Bogusz
Title: Mayor
ATTEST:
By:
Name: Jennifer L. Tsalapatanis
Title: City Clerk
SELLER:
By:
Name: Dhitendra N. Bhagwakar
Title: Beneficiary
Attest:
By:
Name: Dharmesh N. Bhagwakar
Title: Beneficiary
Attest:
By:
Name: Ashwin N. Bhagwakar
Title: Beneficiary
FNBW Bank as trustee under trust agreement
dated October 27, 2003 and known as Trust No.
1528
_______________________________________
Name:
Exhibit A Page 23 of 37
Exhibit A
#55387339_v3
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
PARCEL:
LOT 68 AND 69 (EXCEPT THE NORTHEASTERLY 8 FEET TAKEN FOR ALLEY) IN
ORIGINAL TOWN OF RAND (NOW VILLAGE OF DES PLAINES) A SUBDIVISION OF
PART OF SECTIONS 16, 17, 20 AND 21, TOWNSHIP 41 NORTH, RANGE 12 EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
(to be confirmed by the Parties)
P.I.N.s: 09-17-415-010-0000
(to be confirmed)
Commonly known as 1470-1476 Miner St., Des Plaines, Illinois
Exhibit A Page 24 of 37
#55387339_v3
EXHIBIT B
Title Commitment
Exhibit A Page 25 of 37
#55387339_v3
Exhibit A Page 26 of 37
#55387339_v3
Exhibit A Page 27 of 37
#55387339_v3
Exhibit A Page 28 of 37
#55387339_v3
Exhibit A Page 29 of 37
#55387339_v3
Exhibit A Page 30 of 37
#55387339_v3
Exhibit A Page 31 of 37
#55387339_v3
Exhibit A Page 32 of 37
#55387339_v3
Exhibit A Page 33 of 37
#55387339_v3
Exhibit A Page 34 of 37
EXHIBIT C
LIST OF PERSONAL PROPERTY TO BE
REMOVED BY SELLER
(to be completed by the Parties within ten days from the Effective Date)
Exhibit A Page 35 of 37
EXHIBIT D
LIST OF PERSONAL PROPERTY
All heating, cooling, electrical and plumbing systems, smoke and carbon monoxide
detectors; all security systems; all speakers and sound systems and components; all
lighting fixtures
(to be completed by the Parties within ten days from the Effective Date)
Exhibit A Page 36 of 37
EXHIBIT E
TAX REPRORATION AGREEMENT
The undersigned, Dhitendra N. Bhagwaker, Dharmesh N. Bhagwaker and Ashwin N.
Bhagwaker as sole beneficiaries under the trust known as the FNBW Bank, as Trustee
under Trust Agreement dated October 27, 2003 and known as Trust No. 1528 (jointly
“Seller”), and the City of Des Plaines, an Illinois home-rule municipal corporation, (the
“City”), under a certain real estate sale contract dated _______________ for the purchase and sale
of property commonly known as 1470-1476 Miner St. Des Plaines, Illinois (the “Property”),
hereby agree the parties will reprorate the 2017 and 2018 real estate taxes assessed or imposed
upon the Premises on the basis of the actual 2017 and 2018 year tax bill.
Seller agrees that Seller will promptly pay to Purchaser within thirty (30) days after receipt of
a copy of the actual real estate tax bill any increase, if any, between the actual tax bill and the amount
credited to Purchaser at closing. Purchaser agrees that Purchaser will promptly pay to Seller within
thirty (30) days after receipt of a copy of the actual real estate tax bill any decrease, if any, between
the actual tax bill and the amount credited to Purchaser at the closing. Note that the 2018 real estate
taxes will be prorated to the date of closing. Any collection expenses, including court costs and
attorney's fees, shall be paid by the party owing the money after the foregoing 30 day time period has
elapsed.
Dated this day of , 2018.
SELLER:
Dhiendra N. Bhagwaker, Dharmesh N.
Bhagwaker and Ashwin N. Bhagwaker
PURCHASER:
as sole beneficiaries under the trust City of Des Plaines,
known as FNBW Bank as trustee under An Illinois home rule corporation
Trust Agreement dated October 27, 2003
and known as Trust No. 1528
_______________________________________________ ________________________________________
BY:
_______________________________________________ ITS: ____________________________________
_______________________________________________
Exhibit A Page 37 of 37