10/18/2017 BudgetCALL TO
ORDER:
ROLL CALL:
MINUTES OF THE SPECIAL MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
WEDNESDAY, OCTOBER 18, 2017
The Special Meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:02 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Wednesday, October 18, 2017.
Roll call indicated the following Aldermen present: Rodd, Sayad, Brookman,
Chester, Smith and Charewicz. Alderman Lysakowski and Robinson were
absent. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Public Works and Engineering Oakley, Assistant Director of Public Works
Watkins, Assistant Director of Engineering Duddles, Director of Community & Economic Development
McMahon, Deputy Police Chief Zaprzalka, Director of Information Technology Sora, Director of Human
Resources Light.
2018
BUDGET:
GENERAL FUND -
OVERHEAD:
LIBRARY:
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE COMMITTEE — Alderman Charewicz, Chair
2018 Budget items for discussion include the Library, Overhead, TIF #1, TIF #3,
TIF #5, TIF #6, TIF #7, Motor Fuel Tax Fund, CDBG Fund, Grant Funded
Projects, Gaming Tax Fund, Emergency Telephone System Fund, Debt Service,
Capital Projects, Equipment Replacement, IT Replacement, Water/Sewer Fund,
City -Owned Parking, Metra -Leased Parking, Risk Management, and Health
Benefits.
The final Budget Meeting will take place on November 8, 2017.
Council Request: None
Des Plaines Library Director Holly Sorensen presented the Des Plaines Library
Budget.
Discussion was held.
Mayor Bogusz requested the Chairman of the Library's Finance Committee and
the Finance Department staff work together to clarify how the Library will fund
future Capital Improvements, what can be proposed to not impose a tax and
confirm that funds are transferred into the correct accounts.
This item will be revisited at the November 8 meeting.
HISTORY
CENTER:
TIF #1:
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Executive Director Shari Caine and Vice President Libby Kinder-Edick answered
questions from the Aldermen.
The Des Plaines History Center requested $40,000 to cover operations, with an
additional request for $10,000 for special projects. Budget request is on page
401. Discussion was held.
Moved by Brookman, seconded by Chester, to approve an additional $10,000 for
a total of $50,000. Motion declared carried.
Discussion was held regarding the Budget Request for the Downtown
Wayfinding Signage on page 429. Assistant Director of Engineering Duddles
answered questions from the Aldermen.
Council Request: Moved by Sayad, seconded by Chester, to decrease the amount
of the request from $500,000 to $250,000. Upon roll call, the vote was:
AYES: 4 -Rodd, Sayad, Brookman, Chester
NAYS: 2 -Smith, Charewicz
ABSENT: 2-Lysakowski, Robinson
Motion declared carried.
TIF #3: Assistant City Manager/Finance Director Wisniewski provided an update on the
debt of TIF #3.
Council Request: None
TIF #5: Council Request: None
TIF #6: Council Request: None
TIF #7: City Manager Bartholomew provided an update on future development plans
within the TIF #7 district.
MOTOR FUEL
TAX FUND:
Council Request: None
Assistant City Manager/Director of Finance Wisniewski explained $500,000 is
budgeted for Sidewalk Improvements; $250,000 from the Motor Fuel Tax and
$250,000 from the Capital Project Fund.
CDBG FUND: Council Request: None
GRANT FUNDED
PROJECTS:
Assistant Director of Engineering Duddles provided an update on the status of
the FEMA Buyout Program. Mayor Bogusz requested a meeting with the Park
District to discuss funding for future land use.
This item will be revisited at the November 8 meeting.
GAMING TAX:
EMERGENCY
TELEPHONE
SYSTEM:
DEBT SERVICE:
CAPITAL
PROJECTS:
Page 3 of 5 10/18/17
Council Request: None
Assistant City Manager/Director of Finance Wisniewski answered questions
from the Alderman. The Gaming Tax Fund will have a reserve of approximately
$800,000. Discussion held regarding the amount of reserve that is warranted.
Council Request: None
Assistant City Manager/Director of Finance Wisniewski stated that fees increase
approximately 3 -percent per year for the 5 -year contract.
Council Request: None
The total Budget for Sidewalk Improvements is $500,000; $250,000 from Motor
Fuel Tax (MFT) and $250,000 from the Capital Projects Fund. Budget Request
page 557.
Assistant Director of Engineering Duddles provided an update on the status of
the locations/requests that are outstanding in the Sidewalk Replacement Program.
Discussion was held.
Moved by Brookman, seconded by Chester to increase the funding by $300,000.
Hand vote indicated, the vote was:
AYES: 3-Sayad, Brookman, Chester
NAYS: 3 -Rodd, Smith, Charewicz
ABSENT: 2-Lysakowski, Robinson
Motion failed.
Moved by Sayad, seconded by Brookman to increase the funding by $500,000.
Hand vote indicated, the vote was:
AYES: 3-Sayad, Brookman, Chester
NAYS: 3 -Rodd, Smith, Charewicz
ABSENT: 2-Lysakowski, Robinson
Motion failed.
Moved by Charewicz, seconded by Rodd to increase funding by $500,000 for
Street Reconstruction.
Assistant Director of Engineering Duddles answered questions from the
Aldermen. Discussion held.
Substitution motion moved by Sayad, seconded by Chester to increase funding
by $500,000 for Street Resurfacing Budget Request page 553. Upon Roll call,
the vote was:
AYES: 3-Sayd, Brookman, Chester
NAYS: 3 -Rodd, Smith, Charewicz
(Cont.)
EQUIPMENT
REPLACEMENT:
IT
REPLACEMENT:
WATER/SEWER:
CITY OWNED
PROPERTY:
METRA LEASED
PARKING:
RISK
MANAGEMENT:
HEALTH
BENEFITS:
ADJOURNMENT_
Page 4 of 5 10/18/17
ABSENT: 2-Lysakowski, Robinson
Motion failed.
Discussion held.
Moved by Charewicz to increase funding by $500,000 for Street Reconstruction.
Motion died for lack of a second.
Moved by Rodd, seconded by Charewicz to add $500,000 to General Street
Improvements and use the funds as needed for either Street Resurfacing or Street
Reconstruction. Hand vote indicated, the vote was:
AYES: 2 -Rodd, Charewicz
NAYS: 4-Sayad, Rodd, Smith, Charewicz
ABSENT: 2-Lysakowski, Robinson
Motion failed.
The following items will be revisited at the November 8 meeting:
Stormwater Master Plan Projects, page 545; Street Resurfacing, page 553;
Sidewalk Replacement, page 557 and Street Reconstruction.
City Manager Bartholomew explained a vehicle evaluation form is provided with
the proposed budget; vehicles and equipment are approved or not approved based
on its rating.
Council Request: None
Council Request: None
Council Request: None
Council Request: None
Council Request: None
City Manager Bartholomew stated the in two years the city could possibly
consider whether or not to be self-insured.
Council Request: None
Staff was directed to compile the necessary information for what is needed to
completely eliminate PPO1 Health Insurance in 2018. This item will be revisited
at the November 8 meeting.
There being no further business, the meeting adjourned at 8:24 p.m.
Page 5 of 5 10/18/17
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Laura Fast — DEPUTY CITY CLERK
APPROVED BY ME THIS 62 6--