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08/21/2017MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, AUGUST 21, 2017 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Bogusz at 6:03 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, August 21, 2017. ROLL CALL: Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad, Brookman, Chester, Smith and Charewicz. Absent: Alderman Lysakowski. A quorum was present. CLOSED Moved by Sayad, seconded by Rodd, to enter into Closed Session to discuss SESSION: Property Acquisition and Collective Bargaining. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1-Lysakowski Motion declared carried. The City Council recessed at 6:03 p.m. The City Council reconvened at 7:09 p.m. Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad, Brookman, Chester, Charewicz. A quorum was present. Alderman Lysakowski was absent. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Director of Community and Economic Development McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Weiss. PRAYER AND The prayer was given by Becki Reneau of Bahai Community, followed by the PLEDGE: Pledge of Allegiance to the Flag of the United States of America. PRESENTATION: Mayor Bogusz expressed his gratitude to Kristina Khoshaba and Village Bank & Trust for their monetary support of the Curb Appeal Challenge. Cash prizes were presented to Lorraine P. Plaintz, 615 Clayton Ln.; Sharon Dillon, 143 Stratford Rd.; Randy Ramos, 340 Jon Ct. and Katie Petersen, 591 Columbia Ave. Mayor Bogusz congratulated and thanked the homeowners for their participation. CITIZEN The Maine West Township Football Team is conducting a coupon book PARTICIPATION: fundraiser. The Center of Concern provides lunch to persons 60 years of age and older and their spouses regardless of age for a suggested donation of $2.00. (Cont.) CONSENT AGENDA: Page 2 of 9 8/21/17 Cindy Morgan of the Historic Methodist Campground provided an update on the preservation and restoration efforts being conducted at the Campground. One of the upcoming fundraisers is Chef Beau's Klean Kitchen, a fresh in -season dinner on Saturday, October 6, 2017. Resident Kathy Krus inquired when an update on Airbnb will be available. The subject will be addressed at an upcoming Council meeting under Legal & Licensing. Lisa Hutchinson, estate representative for 1017 Graceland Avenue, asked the City Council for reconsideration to allow Alfredo's Landscaping to conduct a landscaping business at 1017 Graceland Avenue. Resident Eva Korber requested the weeds in the parkway at 1451 Webster Lane be removed. The Department of Public Works will replace the sod as soon as the weather permits. Moved by Sayad, seconded by Rodd, to establish the Consent Agenda. Motion declared carried. Moved by Brookman, seconded by Sayad, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1-Lysakowski Motion declared carried. Minutes were approved; Ordinance M-17-17; Resolutions R-139-17, R-140-17, R-141-17 were adopted. APPROVE Moved by Brookman, seconded by Sayad, to concur with Staff recommendation MCAT to approve the Major Case Assistance Team (MCAT) Updated By -Laws and BY-LAWS AND Intergovernmental Agreement; and further recommend to adopt Resolution AGREEMENT: R-139-17, A RESOLUTION APPROVING THE MAJOR CASE ASSISTANCE Consent TEAM UPDATED BY-LAWS AND INTERGOVERNMENTAL Agenda AGREEMENT. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-139-17 REJECT BIDS Moved by Brookman, seconded by Sayad, to concur with Staff recommendation FOR 2017 to Reject All Bids for the 2017 Des Plaines Sewer Lining Project; and further SEWER LINING recommend to adopt Resolution R-140-17, A RESOLUTION REJECTING ALL PROJECT: BIDS FOR THE 2017 DES PLAINES SEWER LINING PROJECT. Motion Consent declared carried as approved unanimously under Consent Agenda. Agenda Resolution R-140-17 APPROVE TASK ORDER NO. 4 SCADA STUDY/ STANTEC CONSULTING: Consent Agenda Resolution R-141-17 SECOND READING M-17-17/AMEND CITY CODE RECLASS POSITION/CED DEPT.: Consent Agenda APPROVE MINUTES: Consent Agenda Page 3 of 9 8/21/17 Moved by Brookman, seconded by Sayad, to concur with Staff recommendation to Approve Task Order No. 4 — SCADA Communication and Integration Study with Stantec Consulting Services, Inc., (formerly MWH Americas, Inc.) 350 North Orleans St., Chicago, IL in the Amount of $34,956. Budgeted Funds — Capital Improvement Program, Water/Sewer, Professional Services; and further recommend to adopt R-141-17, A RESOLUTION APPROVING TASK ORDER NO. 4 WITH MWH AMERICAS, INC. FOR PROFESSIONAL ENGINEERING DESIGN SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Brookman, seconded by Sayad, to concur with Staff recommendation to approve an Ordinance Amending Chapter 8 of Title 1 of the Des Plaines City Code Regarding Position Reclassification in the Community & Economic Development Department. Motion declared carried as approved unanimously under Consent Agenda. Moved by Brookman, seconded by Sayad, to approve Minutes of the Regular Meeting of the City Council of August 7, 2017, as published. Motion declared carried as approved unanimously under Consent Agenda. COMMITTEE APPOINTMENTS/RE-APPOINTMENTS (Informational Only - No Action Required) APPOINTMENTS EXPIRATION BOARD OF FIRE AND POLICE Thomas Green LIBRARY BOARD OF TRUSTEES Umair Qadeer Nicholas Harkovich PLANNING & ZONING BOARD Rebecca Fowler REAPPOINTMENTS 04/30/2020 06/30/2019 06/30/2020 04/30/2018 EXPIRATION LIBRARY BOARD OF TRUSTEES Bruce Lester Denise Hudec Vincent Rangel 06/30/2020 06/30/2020 06/30/2020 (Cont.) WARRANT REGISTER: CONSIDERATION OF CITY CODE AMENDMENTS RE: POWERS AND DUTIES OF THE ECON. DEV. COMMISSION: Page 4 of 9 8/21/17 PLANNING AND ZONING BOARD Joseph Catalano Steve Bader 04/30/2020 04/30/2020 Without objection two items are postponed: Resolution R-146-17, Consideration of $15,000 Contribution for Traveling Vietnam Wall and Mobile Education Center and Ordinance M-19-17, An Ordinance Amending Chapter 1 of Title 6 of the City Code Regarding the Keeping of Chickens. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Charewicz, Chair Alderman Charewicz presented the Warrant Register for consideration. Moved by Sayad, seconded by Chester, to recommend to the City Council approval of the August 21, 2017 — Warrant Register in the Amount of $4,278,245.65; and further recommend that Resolution R-142-17 be adopted at appropriate time this evening. Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Sayad, Chair Community and Economic Development Director McMahon reviewed a memorandum dated July 31, 2017. The current municipal code section regulating the duties and powers of the Economic Development Commission was adopted in 1995. At that time, it was the intent of the City to have the Commission operate almost as an independent economic development organization that would assemble, purchase and redevelop property within City as part of a revitalization program. The intended goals for the Commission have since changed. Staff has been working to reactivate the Commission to function as a business outreach team that works to facilitate City communication and outreach with the business community. The first step in this process is to amend the municipal code to reflect the anticipated powers and duties of the Commission. In addition to large scale changes regarding the powers and duties of the Commission, two other substantive amendments are recommended. First, the number of members should be reduced from fourteen (14) to nine (9). Additionally, the amendment will require members to be a resident of the City for a minimum of two (2) years or own a Des Plaines business and/or be in senior management of a company conducting business within the City for a minimum of two (2) years. Community and Economic Development Director McMahon noted two changes in the presented Ordinance: 2-13-3: COMMISSION MEMBERSHIP: C. Terms of incumbent membership shall commence on the date of appointment as follows: (Cont.) CONSIDERATION OF PARK LAND OR FEE -IN -LIEU OF /150 N EAST RIVER ROAD/ COVINGTON PLACE: Page 5 of 9 8/21/17 Four (5) Five (5) members, each to serve a two (2) year term; and Three (4) Four (4) members, each to serve a four (4) year term. 2-13-4: MEETINGS, QUORUM, VOTING: Regular meetings of the Commission shall be scheduled on a quarterly basis at a date and time to be determined by the Commission and announced in the City calendar and other appropriate media. Special meetings may be called by the Mayor, City Council, or Chair of the Commission or a quorum of the Commission. Four (4) Five (5) members shall constitute a quorum. The Chairman shall vote with other members of the Commission. Discussion was held. Moved by Brookman, seconded by Chester, to recommend to the City Council approval of the Amendments to Chapter 13 of Title 2 of the Des Plaines City Code Regarding Powers and Duties of the Economic Development Commission as amended and to adopt Ordinance M-18-17 at the appropriate time this evening. Motion declared carried. Community and Economic Development Director McMahon reviewed a memorandum dated August 1, 2017. On May 1, 2017, the City granted Final Planned Unit Development approval for the Covington Place multi -family development. The decision on whether to grant credits for private on-site reservation for required park land dedications was deferred. This development is subject to either an on-site land dedication or fee -in -lieu, or a combination of both. The total park land dedication generated by the proposed development is 2.42 acres. Staff has calculated the total non -adjusted impact fee - in -lieu of dedication at $484,972.40 based upon the final approved architectural plans. The provisions of the land dedication ordinance grant authority to the Council to approve a fee -in -lieu of on-site dedication in the event that the proposed development is small, or in the event that the land available for dedication is inappropriate or insufficient for park or recreational purposes. Additionally, the Council can approve credits from the fee -in -lieu when on-site private improvements are provided in place of a land dedication. While this development has sufficient land area for a partial on-site dedication, full dedication on-site is not practical as it would result in nearly 35% of the site being dedicated to the Park District. As such, a partial improvement or dedication would be appropriate, and the remaining fee -in -lieu could be utilized by the Park District to acquire nearby land, or improve park facilities. As approved, the development includes a 0.13 acre (5,465 square feet) private on-site tot lot, a 0.14 acre (6,016 square feet) on-site pool, and 773 linear feet of on-site and off-site regional bike path that will connect the site to the nearby Cook County Forest Preserve. (Cont.) DISCUSSION OF SANITARY SEWER LATERAL PROGRAM: Page 6 of 9 8/21/17 Covington is also requesting credit for two on-site dog parks, one measuring 0.07 acres (3,157 square feet) and another measuring 0.08 acre (3,552 square feet). Staff has calculated the value of the proposed on-site and off-site park improvements as follows: Total Required Fee In -Lieu: $ 484,972.40 Credit for Tot Lot: $ Credit for Pool: $ Credit for Bike Path: $ Total $ Fee in Lieu after Credits: $ 372,997.40 Credit for Small Dog Park: $ Credit for Large Dog Park: $ Total Request Credits: $ Fee in Lieu after Credits: $342,997.40 26,000.00 28,000.00 57,975.00 111,975.00 14,000.00 16,000.00 141,975.00 Staff has consulted with the Des Plaines Park District regarding the proposed park land credits. The Park District has indicated that they support the requested credits for the tot lot, pool and bike path as they will reduce the burden on the existing and future park facilities. However, it is staff's opinion that the proposed dog parks do not provide the same relief on the park system. As such, staff is recommending approval of credits in the amount of $111,975 for the tot lot, pool and bike path only. Moved by Charewicz, seconded by Rodd to recommend to the City Council approval of credits in the amount of $111,975 for 150 N. East River Road, Covington Place and to adopt Resolution R-143-17 at the appropriate time this evening. Motion declared carried. Alderman Chester introduced Director of Public Works and Engineering Oakley to explain the current Sanitary Sewer Lateral Program, effective January 1, 2010. The program provides for the reimbursement to homeowners for 30% of the cost of repairing or replacing a sanitary sewer service lateral located within the public right-of-way due to a blockage. The maximum reimbursement allowed is $2,000. The cost to repair or replace a sanitary sewer service lateral varies depending on the length of the defect and its location within the right-of-way, as well as the location of the sewer main within the right-of-way. Over the past five years, the range of repair costs reported was $2,675 to $15,830 per repair. Resident Mary Lou Hess addressed the Council to explain repairs to her sewer system will cost anywhere from $13,750 — $30,000 and the $2,000 reimbursement will be of little help. Ms. Hess asked the City Council to consider a program where the City and the resident will each pay a portion of the cost. Alderman Brookman stated a meeting will be scheduled with staff and Council members for further discussion. AGMT. WITH SENIOR CENTER FUNDING FOR HEALTH & SUPPORT SERVICES: UNFINISHED BUSINESS: NEW BUSINESS: WARRANT REGISTER: Resolution R-142-17 Page 7 of 9 8/21/17 COMMUNITY SERVICES — Alderman Chester, Chair The Des Plaines Community Senior Center serves Des Plaines seniors through intellectually enriching, socially engaging, and physically energizing programs and volunteer opportunities. The Center offers a wide variety of services, such as daily social and recreational activities, on-going educational programming, one on one counseling options focusing on health, legal, employment, as well as others. The Senior Center works closely with the Health and Human Services Division (HHS) of the City. Through intergovernmental partnerships the City along with the Senior Center are able to provide efficient and effective services to our residents. Frisbie Senior Center Director, Steve Samuelson, addressed the Council to explain with the recent retirement of a City of Des Plaines Nurse, the Senior Center worked with Des Plaines staff to propose an agreement that will provide a level of service the residents are accustomed to and to offer the residents a one-stop experience. It is proposed that a nurse will be available at the Senior Center. This will provide for a better parking arrangement, and the ability to be more involved in other activities with expanded services with extended hours to the seniors. Staff recommended approval of an Interlocal Agreement between the City of Des Plaines and the Des Plaines Community Senior Center as well as authorize an annual subsidy funding in the amount of $40,000. Moved by Brookman, seconded by Robinson to recommend to the City Council approval of the Agreement with the Des Plaines Community Senior Center for the Provision of Funding for Health and Support Services and to adopt Resolution R-144-17 at the appropriate time this evening. Motion declared carried. Resolution R-146-17, Consideration of $15,000 Contribution for Traveling Vietnam Wall and Mobile Education Center is postponed. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW BACK IN REGULAR SESSION Ordinance M-19-17, An Ordinance Amending Chapter 1 of Title 6 of the City Code Regarding the Keeping of Chickens Moved by Charewicz, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-142-17, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $4,278,245.65. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, (Cont.) CONSIDERATION OF CITY CODE AMENDMENTS RE: POWERS AND DUTIES OF THE ECON. DEV. COMMISSION: Ordinance M-18-17 CONSIDERATION OF PARK LAND OR FEE -IN -LIEU OF /150 N EAST RIVER ROAD/ COVINGTON PLACE: Resolution R-143-17 AGMT. WITH SENIOR CENTER FUNDING FOR HEALTH & SUPPORT SERVICES: Resolution R-144-17 Page 8 of 9 8/21/17 Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1-Lysakowski Motion declared carried. Moved by Sayad, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Ordinance M-18-17, AN ORDINANCE AMENDING CHAPTER 13 OF TITLE 2 OF THE CITY OF DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1-Lysakowski Motion declared carried. Moved by Sayad, seconded by Robinson, to advance to Second Reading and adopt Ordinance M-18-17. AN ORDINANCE AMENDING CHAPTER 13 OF TITLE 2 OF THE CITY OF DES PLAINES CITY CODE. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1-Lysakowski Motion declared carried. Moved by Sayad, seconded Rodd, with recommendation of Committee of the Whole to adopt Ordinance R-143-17, A RESOLUTION CONSIDERING PARK LAND DEDICATION CREDITS OR FEES IN -LIEU -OF FOR 150 N. EAST RIVER ROAD, COVINGTON PLACE. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1-Lysakowski Motion declared carried. Moved by Chester, seconded by Brookman, to concur with recommendation of Committee of the Whole to adopt Resolution R-144-17, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR HEALTH AND SUPPORT SERVICES. Upon roll call, the vote was: AYES: 7 -Robinson, Rodd, Sayad, Brookman, Chester, Charewicz NAYS: 0 -None ABSTAIN: 1 -Smith ABSENT: 1-Lysakowski Motion declared carried. Page 9 of 9 8/21/17 ADJOURNMENT: Moved by Robinson, seconded by Sayad, to adjourn the meeting. Motion declared carried. The meeting adjourned at 9:22 p.m. APPROVED BY ME THIS 51L ifer L. salapatanis — CITY CLERK