07/07/2014MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, JULY 7, 2014
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 6:30 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Monday, July 7,
2014.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Walsten, Sojka and Charewicz. Alderman Brookman was absent.
Also present were: City Manager Bartholomew, Director of Community & Economic Development
Sakas, Director of Finance Wisniewski, Fire Chief Wax, Director of Information Technology Sora,
Director of Media Services Krajniak, Media Specialist Soderberg, Deputy Police Chief Treantafeles —
Support Services Division, Director of Public Works and Engineering Oakley and General Counsel
Friedman.
EXECUTIVE Moved by Rodd, seconded by Sojka, to go into Executive Session to discuss
SESSION: Pending Litigation and Sale of Property. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
The City Council recessed at 6:31 p.m.
The City Council reconvened at 7:04 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Walsten, Sojka and Charewicz. Alderman Brookman was absent.
PRAYER AND The opening prayer was given by Cathy Seng of the Baha'i' Temple of Des
PLEDGE: Plaines, followed by the Pledge of Allegiance.
CITIZEN PART.: Mr. Max Dease, 1829 Morse Avenue, addressed the City Council stating there
have been issues with his neighbor regarding parking. Mayor Bogusz referred
Mr. Dease to Director Sakas for further discussion.
Mr. Gil Ostenson, 33 East Walnut Lane, addressed the City Council stating
there should be a meeting held regarding health insurance for elected officials.
Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that
there is a woman named Jennifer who was the first woman firefighter in the
Wilmette Fire Department.
Mr. Stan Zimmerman, 408 South Wolf Road, addressed the City Council
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CITIZEN PART.: stating about 40 businesses have moved from Illinois into Indiana; there are
(Cont'd) many vacant business properties in Des Plaines.
Mrs. Ella Woodford -Parker of Presence Holy Family addressed the City
Council stating the results of a health needs assessment for Des Plaines have
been distributed; everyone is invited to a Fun Fair on Saturday, August 2 from
10 a.m. to 1 p.m. at Presence Holy Family on River Road at Golf Road.
Mayor Bogusz introduced Agnes Czerech, Vice President Retail Branch
Manager of Village Bank & Trust in Des Plaines and acknowledged the Bank's
participation in the Mayor's Curb Appeal program. Mayor Bogusz encouraged
residents to participate by voting for one of four finalists in the Best Curb
Appeal category and one of four finalists in the Most Improved category
through the City's website.
CONSENT Several Aldermen requested the following Items be removed from Consent
AGENDA: Agenda:
• Alderman Sayad - Item 1;
• Alderman Sojka - Item 2;
• Alderman Haugeberg - Items 6 and 6a.
Motion by Walsten, seconded by Sojka, to establish the Consent Agenda except
for Items 1, 2, 6 and 6a. Motion declared carried.
Motion by Robinson, seconded by Rodd, to approve Consent Agenda. Upon
roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
Executive Session Minutes were approved; Staff recommendations and requests
were approved; Resolutions R-127-14, R-128-14, R-130-14, R-131-14, R-132-14,
and R-133-14 were adopted; Ordinances M-21-14, M-22-14, M-23-14 and M-24-
14 were adopted.
MINUTES: Alderman Sayad requested that this Item be removed from Consent Agenda.
City Clerk Ludwig answered Alderman Sayad's question regarding his
abstention from voting to approve a disbursement of Social Services Funds to
the Des Plaines Community Foundation in Resolution R-113-14 on Page 6 of
the Minutes of June 2, 2014.
Moved by Sayad, seconded by Sojka, to approve Minutes of the Regular
Meeting of the City Council held June 2, 2014, as published. Motion declared
carried.
Alderman Sojka requested that this Item be removed from Consent Agenda.
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MINUTES:
(Cont'd) Alderman Sojka requested that the Motion on Page 8 regarding the Referendum
question for Municipal Electric Aggregation be updated with the correct name
of the Alderman who made the motion and the Alderman who seconded it.
Moved by Sojka, seconded by Charewicz, to approve Minutes of the Regular
Meeting of the City Council held June 16, 2014, as Amended. Motion declared
carried.
MINUTES: Moved by Robinson, seconded by Rodd, to approve Minutes of the Executive
Consent Session of the City Council held June 16, 2014. Motion declared carried.
Agenda
AWARD BID/ IT Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
INFRA- to award bid for IT Infrastructure to the Burwood Group, Inc., 125 South
STRUCTURE: Wacker Drive, Suite 2950, Chicago, Illinois 60606 in the amount of
Consent $357,667.12 (Budgeted Funds — IT Replacement/Computer Hardware
Agenda Account); and further recommend to adopt Resolution R-127-14, A
RESOLUTION APPROVING A MASTER CONTRACT WITH BURWOOD
Resolution GROUP, INC., FOR INFORMATION TECHNOLOGY SERVICES, AND
R-127-14 STATEMENT OF WORK NO. 1 TO FURNISH AND INSTALL
INFORMATION TECHNOLOGY INFRASTRUCTURE AND EQUIPMENT
AND PERFORM RELATED SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
REJECT Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
PROPOSALS/ to reject the proposals for Internet Web Services received on Friday, March 1,
INTERNET WEB 2014 and retain Civic Plus for an additional one year contract for hosting and
SVCS.: maintenance services for the City of Des Plaines website at a cost of $5,266.00;
Consent and further recommend to adopt Resolution R-128-14, A RESOLUTION
Agenda REJECTING ALL PROPOSALS FOR INTERNET WEBSITE SERVICES.
Motion declared carried as approved unanimously under Consent Agenda.
Resolution
R-128-14
APPROVE TASK Alderman Haugeberg requested that this Item be removed from Consent
ORDERS 3 AND 4/ Agenda.
ENG. DESIGN
SVCS./ CENTRAL Director of Finance Wisniewski answered questions from the Aldermen.
RD. PUMPING
STATION: Moved by Haugeberg, seconded by Robinson, to approve Task Order No. 3 in
the amount of $362,052.00 and Task Order No. 4 for Engineering Design
Resolution Services related to the Central Road Pumping Station in the amount of
R-129-14 $347,298 (Budgeted Funds — Water Fund/Professional Services) from MWH
Americas, Inc., 175 West Jackson Boulevard, Suite 1900, Chicago, Illinois
60604; and to adopt Resolution R-129-14, A RESOLUTION APPROVING
TASK ORDER NO. 3 AND TASK ORDER NO. 4 WITH MWH AMERICAS,
INC., FOR ENGINEERING AND DESIGN SERVICES. Upon roll call, the
vote was:
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R-129-14 AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
(Cont'd) Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
APPROVE Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
ACCELERATION to approve acceleration of Water Meter Replacement Program in the amount of
WATER METER $300,000.00 from authorized distributor, HD Supply — Waterworks, 220 South
REPLACEMENT Westgate Drive, Carol Stream, Illinois 60188 (Water System
PROGRAM: Fund/Miscellaneous Contractual Services - $185,000.00 and Water Meters -
Consent $115,000.00); and further recommend to adopt Resolution R-130-14, A
Agenda RESOLUTION APPROVING THE PURCHASE AND INSTALLATION OF
ADDITIONAL SENSUS WATER METERS FROM HD SUPPLY
Resolution WATERWORKS, LTD. Motion declared carried as approved unanimously
R-130-14 under Consent Agenda.
AWARD BID/ Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
FIRE HYDRANT to award bid for Fire Hydrant Markers to HD Supply Waterworks, Ltd., 220
MARKERS: South Westgate Drive, Carol Stream, Illinois 60188 in the amount of
Consent $15,075.00 (Budgeted Funds - Water Fund/Other); and further recommend to
Agenda adopt Resolution R-131-14, A RESOLUTION APPROVING AN
AGREEMENT WITH HD SUPPLY WATERWORKS, LTD., FOR THE
Resolution PURCHASE OF FIRE HYDRANT MARKERS. Motion declared carried as
R-131-14 approved unanimously under Consent Agenda.
APPROVE HVAC Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
IMPROV'S/ to approve Heating, Ventilating and Air Conditioning (HVAC) improvements
SERVER ROOM/ upgrade in the Server Room of the Information Technology Department with
IT: Bedco Mechanical, 322 North Wolf Road, Mt. Prospect, Illinois 60056 in the
Consent not -to -exceed amount of $25,000.00 (Budgeted Funds — Streets/Grounds/R&M
Agenda Buildings and Structures); and further recommend to adopt Resolution R-132-
14, A RESOLUTION APPROVING THE PURCHASE AND
Resolution INSTALLATION OF NEW HVAC EQUIPMENT. Motion declared carried as
R-132-14 approved unanimously under Consent Agenda.
APPROVE Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
PURCHASE/ to approve purchase of Tri -Tech VisionAir Software from Tri -Tech, 5601
DISPATCH Barbados Boulevard, Castle Hayne, NC 28429 in an amount not -to -exceed
SOFTWARE/ $389,712.34 (Budgeted Funds — Des Plaines Emergency Communications
POLICE DEPT.: Center/Computer Software); and further recommend to adopt Resolution R -
Consent 133-14, A RESOLUTION APPROVING THE PURCHASE OF TRI -TECH
Agenda VISIONAIR DISPATCH SOFTWARE FROM TRI -TECH. Motion declared
carried as approved unanimously under Consent Agenda.
Resolution
R-133-14
ADVERTISE BID/ Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
9 AEDs/ FIRE to authorize the City Clerk to advertise for bid nine (9) Zoll Automated E ernal
4f—
Page 5 of 9 7/7/14
DEPT.: Defibrillators (AEDs) for Fire Department Staff Vehicles. Bid opening to take
Consent place Monday, July 28, 2014 at 2:00 p.m. Motion declared carried as approved
Agenda unanimously under Consent Agenda.
ORDINANCE
M-21-14
APPROVE NEW
CLASS H-1 LIO.
LIC./ 1225 EAST
FOREST AVE.:
Consent
Agenda
ORDINANCE
M-22-14
APPROVE NEW
CLASS A LIO.
LIC./ 2179 EAST
TOUHY AVE.:
Consent
Agenda
ORDINANCE
M-23-14
APPROVE NEW
CLASS B-1 LIO.
LIC./ 1128 LEE
ST.:
Consent
Agenda
Moved by Robinson, seconded by Rodd, to adopt Ordinance M-21-14, AN
ORDINANCE AMENDING SECTION 1, "FEE SCHEDULE," OF CHAPTER
18, "SCHEDULE OF FEES," OF TITLE 4, `BUSINESS REGULATIONS,"
OF THE CITY CODE TO ADD ONE CLASS H-1 LIQUOR LICENSE.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Rodd, to adopt ORDINANCE M-22-14, AN
ORDINANCE AMENDING SECTION 1, "FEE SCHEDULE," OF CHAPTER
18, "SCHEDULE OF FEES," OF TITLE 4, `BUSINESS REGULATIONS,"
OF THE CITY CODE TO ADD ONE CLASS A LIQUOR LICENSE. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Rodd, to adopt Ordinance M-23-14, AN
ORDINANCE AMENDING SECTION 1, "FEE SCHEDULE," OF CHAPTER
18, "SCHEDULE OF FEES," OF TITLE 4, `BUSINESS REGULATIONS,"
OF THE CITY CODE TO ADD ONE CLASS B-1 LIQUOR LICENSE.
Motion declared carried as approved unanimously under Consent Agenda.
ORDINANCE Moved by Robinson, seconded by Rodd, to adopt Ordinance M-24-14, AN
M-24-14 ORDINANCE ASCERTAINING THE PREVAILING RATE OF WAGES IN
PREVAILING COOK COUNTY FOR CITY PUBLIC WORKS PROJECTS. Motion declared
WAGE: carried as approved unanimously under Consent Agenda.
Consent
Agenda
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Sayad, Chair
WARRANT Director of Finance Wisniewski answered questions from the Aldermen.
REGISTER:
Moved by Haugeberg, seconded by Charewicz, to recommend to the City
Council approval of the July 7, 2014 — Warrant Register, in the total amount of
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Page 6 of 9 7/7/14
$3,581,628.38; and further recommend that Resolution R-134-14 be adopted at
appropriate time this evening. Motion declared carried.
RECLASSIFY City Manager Bartholomew reviewed his Memorandum dated June 19, 2014
POSITION/ regarding replacement of the current position of Director of Finance with a new
DIRECTOR OF position of Assistant City Manager/Director of Finance and amend Title 1,
FINANCE: Chapter 8, Section 4 of the City Code.
City Manager Bartholomew answered questions from the Aldermen.
Moved by Walsten, seconded by Charewicz, to recommend to the City Council
approval to reclassify the position of Director of Finance with a new position of
Assistant City Manager/Director of Finance and amend Title 1, Chapter 8,
Section 4 of the City Code at appropriate time this evening. Motion declared
carried. Alderman Haugeberg did not agree.
COMMUNITY DEVELOPMENT — Alderman Walsten, Chair
GOND. USE/ Director of Community and Economic Development Sakas reviewed the
MAJOR SIGN Memorandum by Senior Planner Mangum dated June 11, 2014 regarding
VARIATIONS/ variations and a conditional use permit request by Petitioner Speedway LLC at
885-911 EAST 885-911 East Touhy Avenue (Case #14 -024 -CU -V). At its June 10, 2014
TOUHY AVE.: meeting, the Zoning Board of Appeals recommended (7-0) that the City Council
approve the Conditional Use Permit along with 3 conditions as noted by Staff
and recommended (4-3) approval of the 2 signs as requested by Petitioner.
Director Sakas answered questions from the Aldermen.
Kimberly representing Speedway LLC and Rich, Division Project Manager for
Speedway LLC answered questions from the Aldermen regarding lighted signs
and landscaping.
Moved by Haugeberg, seconded by Sayad, to recommend to the City Council
approval of Ordinance Z-16-14 at appropriate time this evening. Motion
declared carried.
BUSINESS Director of Community and Economic Development Sakas reviewed his
ASSISTANCE Memorandum dated June 26, 2014 regarding updating the Business Assistance
PROGRAM Programs and answered questions from the Aldermen. Director Sakas
MODIFICATIONS: recommended that City Council approve the proposed updates by adopting the
new guidelines and procedures to meet the unique needs and concerns
experienced subsequent to implementation of the Citywide program.
Moved by Sayad, seconded by Robinson, to recommend to the City Council
approval of Resolution R-135-14 at appropriate time this evening. Motion
declared carried.
SET PUBLIC Director of Community and Economic Development Sakas reviewed his
HEARING/ Memorandum dated June 26, 2014 regarding a Resolution to establish Public
AMEND TIF #6/ Hearings for Tax Increment Financing (TIF) #6 restructuring and the
hf
Page 7 of 9 7/7/14
CREATE TIF #7/ establishment of TIF #7. Director Sakas answered questions from the
HIGGINS/ Aldermen. Director Sakas recommended that City Council approve the two
MANNHEIM: proposed resolutions to establish the time and place for public hearings to
discuss plans amending the Higgins & Mannheim redevelopment area.
Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole
asking if Oakton Community College was contacted regarding the TIF area.
Moved by Robinson, seconded by Charewicz, to recommend to the City
Council approval of Resolution R-136-14 setting a time and place for a Public
Hearing on the amendment to TIF #6 at appropriate time this evening. Motion
declared carried.
Moved by Charewicz, seconded by Haugeberg, to recommend to the City
Council approval of Resolution R-137-14 for the establishment of TIF #7 at
appropriate time this evening. Motion declared carried.
PUBLIC WORKS — Alderman Sojka, Chair
ALTERNATIVE Director of Public Works and Engineering Oakley reviewed his Memorandum
FUEL of May 30, 2014 which outlined the information provided by five responses to
PROPOSALS/ the RFP. Staff recommended authorization from the City Council to proceed to
RECOMM.: negotiate a contract with top ranked firm, Energetics, Inc. Director Oakley and
Fire Chief Wax answered questions from the Aldermen.
Moved by Walsten, seconded by Robinson, to recommend to the City Council
directing Staff to negotiate a contract with top ranked firm, Energetics, Inc.,
7067 Columbia Gateway Drive, Suite 200, Columbia, Maryland, in the amount
of $25,000.00 (This item was not included in the 2014 Budget; source of
funding — General Fund balance) and approval of Resolution R-138-14.
Following discussion, moved by Charewicz, seconded by Walsten, to call for
the vote. Alderman Charewicz withdrew his motion. Alderman Walsten
withdrew his second.
The motion to recommend to the City Council directing Staff to negotiate a
contract with top ranked firm, Energetics, Inc., in the amount of $25,000.00 and
approval of Resolution R-138-14 was declared carried. Alderman Haugeberg
did not agree.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
NEW BUSINESS:
WARRANT Moved bLSavad, seconded by Walsten, to concur with recommendation of
REGISTER: Committee of the Whole to adopt Resolution R-134-14, BE IT RESOLVED
JV1
Page 8 of 9 7/7/14
BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
Resolution
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
R-123-14
MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $3,581,628.38. Upon roll call, the
vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
RECLASSIFY
Moved by Sayad, seconded by Sojka, to concur with recommendation of
POSITION/
Committee of the Whole to place on First Reading Ordinance M-25-14, AN
DIRECTOR OF
ORDINANCE AMENDING CHAPTER 8 OF TITLE 1 OF THE CITY OF
FINANCE/
DES PLAINES CITY CODE. Upon roll call, the vote was:
AMEND TITLE 1.
AYES: 6 -Robinson, Rodd, Sayad,
CH. 8. CITY
Walsten, Sojka, Charewicz
CODE:
NAYS: 1-Haugeberg
ABSENT: 1 -Brookman
Ordinance
Motion declared carried.
M-25-14
ORDINANCE
Moved by Sayad, seconded by Robinson, to advance to Second Reading and
M-25-14
adopt Ordinance M-25-14, AN ORDINANCE AMENDING CHAPTER 8 OF
RECLASSIFY
TITLE 1 OF THE CITY OF DES PLAINES CITY CODE. Upon roll call, the
POSITION/
vote was:
DIRECTOR OF
AYES: 6 -Robinson, Rodd, Sayad,
FINANCE/
Walsten, Sojka, Charewicz
AMEND TITLE 1,
NAYS: 1-Haugeberg
CH. 8. CITY
ABSENT: 1 -Brookman
CODE:
Motion declared carried.
GOND. USE/ Moved by Walsten, seconded by Haugeberg, to concur with recommendation of
MAJOR SIGN Committee of the Whole to place on First Reading Ordinance Z-16-14, AN
VARIATIONS/ ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND MAJOR
885-911 EAST VARIATIONS FOR THE OPERATION OF A CONVENIENCE MART
TOUHY AVE.: FUELING STATION IN THE C-3 ZONING DISTRICT AT 885-911 TOUHY
AVENUE, DES PLAINES, ILLINOIS (CASE #14 -024 -CU -V). Motion
Ordinance declared carried.
Z-16-14
BUSINESS Moved by Walsten, seconded by Sayad, to concur with recommendation of
ASSISTANCE Committee of the Whole to adopt Resolution R-135-14, A RESOLUTION
PROGRAM APPROVING AN AMENDMENT TO THE DES PLAINES DOWNTOWN
MODIFICATIONS: BUSINESS ASSISTANCE PROGRAM. Motion declared carried.
Resolution
R-135-14
Page 9 of 9 7/7/14
SET PUBLIC Moved by Walsten, seconded by Robinson, to concur with recommendation of
HEARING/ Committee of the Whole to adopt Resolution R-136-14, A RESOLUTION
AMEND TIF #6/: CONVENING THE JOINT REVIEW BOARD AND SETTING THE TIME
AND PLACE FOR A PUBLIC HEARING FOR THE AMENDMENT OF A
Resolution REDEVELOPMENT PROJECT AREA AND THE APPROVAL OF AN
R-136-14 AMENDED TAX INCREMENT REDEVELOPMENT PLAN AND
PROJECT. Motion declared carried.
CREATE TIF #7/ Moved by Walsten, seconded by Sayad, to concur with recommendation of
HIGGINS/ Committee of the Whole to adopt Resolution R-137-14, A RESOLUTION
MANNHEIM: CONVENING THE JOINT REVIEW BOARD AND SETTING THE TIME
AND PLACE FOR A PUBLIC HEARING AND CREATING AN
Resolution INTERESTED PARTIES REGISTRY FOR THE DESIGNATION OF A
R-137-14 REDEVELOPMENT PROJECT AREA, THE APPROVAL OF A TAX
INCREMENT REDEVELOPMENT PLAN AND PROJECT, AND THE
ADOPTION OF TAX INCREMENT ALLOCATION FINANCING. Motion
declared carried.
ALTERNATIVE Moved by Sojka, seconded by Charewicz, to concur with recommendation of
FUEL Committee of the Whole to adopt Resolution R-138-14, A RESOLUTION
PROPOSALS/ APPROVING A PROPOSAL FROM, AND AUTHORIZING CONTRACT
RECOMM.: NEGOTIATIONS WITH ENERGETICS, INC., FOR THE PERFORMANCE
OF AN ALTERNATIVE FUEL STUDY. Upon roll call, the vote was:
Resolution -AYES: 6 -Robinson, Rodd, Sayad,
R-138-14 Walsten, Sojka, Charewicz
NAYS: 1-Haugeberg
ABSENT: 1 -Brookman
Motion declared carried.
ADJOURNMENT: Moved by Robinson, seconded by Sayad, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 9:24 p.m.
GIoria J. Ludwig— CITY CLERK
APPROVED BY M IS
DAY OF =11
MA