01/21/2014MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, JANUARY 21, 2014
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 7:02 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Tuesday, January
21, 2014.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz.
Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Police Chief
Kushner, Fire Chief Wax, Director of Public Works and Engineering Oakley, Director of Community
& Economic Development Sakas, Associate Planner Yu, Director of Information Technology Sora,
General Counsel Friedman and Weiss.
PRAYER AND The opening prayer was given by Pastor Scott Ziegler of the Bridge Community
PLEDGE: Church, followed by the Pledge of Allegiance.
CITIZEN PART.: Mr. Bill Keena, 646 River Street, of Rivers Casino addressed the City Council
and introduced Ms. Kate McMahon, Human Resources Director of Rivers
Casino. Mr. Keena gave a summary of contributions made to various
organizations and entities in the City. Ms. McMahon explained the process of
applying for a contribution from Rivers Casino.
CITY CLERK City Clerk Ludwig announced that the 2014 Election Information has been
ANNOUNCEMENTS posted on the City's website: www.desplaines.orp-/Govermnent/ 2014 Election
Information A list of " Offices Up for Election is also posted. Early Voting
will take place on the 1" Floor of City Hall from Monday, March 3 through
Saturday, March 8 and Monday, March 10 through Friday, March 15 from 9
a.m. until 5 p.m. each day.
Motion by Sojka, seconded by Rodd, to direct Staff to place the matter of the
Bus Shelter on the February 18, 2014 agenda. Motion declared carried.
Aldermen Haugeberg, Robinson and Walsten voted Nay.
CONSENT Motion by Haugeberg, seconded by Walsten, to establish the Consent Agenda.
AGENDA Motion declared carried.
Motion by Brookman, seconded by Sayad, to approve Consent Agenda. Upon
roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewiez
NAYS: 0 -None
ABSENT: 0 -None p
Motion declared carried. `�
Page 2 of 6 1/21/14
Staff recommendations and requests were approved; Resolutions R -3 -14 and R -4-
14were adopted. Ordinances M -1 -14 and Z -1 -14 were adopted.
ACCEPT
Moved by Brookman, seconded by Sayad, to concur with Staff
PROPOSAL/
recommendation to accept proposal from Gewalt Hamilton Associates, Inc., 850
TASK ORDER #4/
Forest Edge Drive, Vernon Hills, Illinois 60061 for Task Order #4 to the Master
LEE- FOREST
Agreement for Phase I Engineering Design and Permitting of the Lee - Forest
TRAFFIC
Traffic Signal in a Not -to- Exceed Amount of $100,000.00 (Budgeted Capital
SIGNAL:
Projects Fund); and further recommend to adopt Resolution R -3 -14, A
Consent
RESOLUTION APPROVING TASK ORDER NO. 4 WITH GEWALT
Agenda
HAMILTON ASSOCIATES, INC., FOR ENGINEERING SERVICES.
Motion declared carried as approved unanimously under Consent Agenda.
Resolution
R -3 -14
AUTHORIZE
Moved by Brookman, seconded by Sayad, to concur with Staff
APPLICATION/
recommendation to authorize Surface Transportation Program Funding
LEE - FOREST
Application for Lee - Forest Signalization Project (Funding required for Required
SIGNALIZATION
Local Match provided through Capital Improvement Program Funds); and
PROJECT:
further recommend to adopt Resolution R -4 -14, A RESOLUTION
Consent
AUTHORIZING THE FILING OF AN APPLICATION FOR SURFACE
Agenda
TRANSPORTATION PROGRAM FUNDING AND PLEDGING $360,000 IN
CITY FUNDS FOR THE INSTALLATION OF TRAFFIC SIGNALS AT THE
Resolution
INTERSECTION OF LEE STREET AND FOREST AVENUE, Motion
R -4 -14
declared carried as approved unanimously under Consent Agenda.
ADVERTISE BID/ Moved by Brookman, seconded by Sayad, to concur with Staff
REPAIR/UTILITY recommendation to authorize the City Clerk to advertise for Bid the Repair and
LOCATION OF Utility Location of Street Lights and Underground Wiring for a Three Year
STREET LIGHTS/ Contract with a bid opening date to be Friday, February 20, 2014 at 2:00 p.m.
UNDERGROUND Motion declared carried as approved unanimously under Consent Agenda.
WIRING/ THREE
YEAR
CONTRACT:
Consent
Agenda
ADVERTISE BID/ Moved by Brookman, seconded by Sayad, to concur with Staff
TRAILER recommendation to authorize the City Clerk to advertise for Bid the Trailer
MOUNTED Mounted Branch Chipper with a bid opening date to be Friday, February 20,
BRANCH 2014 at 2:00 p.m. Motion declared carried as approved unanimously under
CHIPPER: Consent Agenda.
Consent
Agenda
ORDINANCE Moved by Brookman, seconded by Sayad, to adopt Ordinance M -1 -14, AN
M -1 -14 ORDINANCE DECLARING PERSONAL PROPERTY OWNED BY THE
SURPLUS/ CITY OF DES PLAINES AS SURPLUS, AND AUTHORIZING THE
DISPOSITION/ DISPOSITION OF SUCH PERSONAL PROPERTY TO THE
Page 3 of 6 1/21/14
DONATION: NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING ACADEMY.
Consent Motion declared carried as approved unanimously under Consent Agenda.
Agenda
ORDINANCE Moved by Brookman, seconded by Sayad, to adopt Ordinance M -1 -14, AN
Z -1 -14 ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND MAJOR
COND. USE/ VARIATION FOR THE OPERATION OF A MOTOR VEHICLE SALES
MAJOR ESTABLISHMENT ON A LOT LESS THAN 25,000 SQUARE FEET IN THE
VARIATION/ C -3 ZONING DISTRICT AT 173 S. WOLF ROAD, DES PLAINES,
173 SOUTH WOLF ILLINOIS. (Case #13- 065 -CU). Motion declared carried as approved
RD.: unanimously under Consent Agenda.
Consent
Agenda
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Sayad, Chair
WARRANT Moved by Sayad, seconded by Robinson to recommend to the City Council
REGISTER: approval of the January 21, 2014 — Warrant Register, in the total amount of
$2,179,409.05; and further recommend that Resolution R -18 -14 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Walsten, Chair
6b RENEWAL/
R.G. SMITH/ 622
E. NORTHWEST
HGHWY:
Associate Planner Yu reviewed his Memorandum dated January 9, 2014
regarding a Class 6b Renewal Request by First American Bank, Trust Number
1 -03 -112 (R.G. Smith Equipment Co.) for a municipal resolution expressly
stating that it supports and consents to its filing of a Class 6b renewal
application, as required by the Cook County Office of the Assessor (CCOA).
Associate Planner Yu answered questions from the Aldermen.
Patrick Kilmer- Lipinski of Liston & Tsantilis, Attorney for R.G. Smith
Equipment Company, appeared before the Committee of the Whole and
answered questions from the Aldennen.
Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole
stating that the Littelfuse Company rented property to R.G. Smith; the Smiths
have been involved in the community.
Alderman Sayad asked who " Staff ' is that make a recommendation and
requested that the people who make the recommendation be listed in
communications.
Moved by Walsten, seconded by Sayad, to recommend to the City Council
approval of the Class 6b Renewal Resolution by First American Bank for R.G.
Smith Equipment Co. Motion declared carried. 0-
Page 4 of 6 1/21/14
BUILDING CODE — Alderman Rodd, Chair
AMEND CITY Aldennan Rodd stated that the subject of changing the time for setting out
CODE/ TITLE 5, waste receptacles came up during a previous Council meeting. A suggestion
CH. 2, SEC. 8A/ was made that residents be allowed to place their waste receptacles on the
PLACEMENT OF street, parkway, or alley starting at 4:00 p.m. on the day before pick up at all
RECEPTACLES times throughout the year.
FOR
COLLECTION: Moved by Sayad, seconded by Haugeberg, to recommend to the City Council
approval of the recommendation by Staff to amend Section 8 of Chapter 2 of
Title 5 of the City Code and place on First Reading Ordinance M -2 -14, AN
ORDINANCE AMENDING SECTION 8 OF CHAPTER 2 OF TITLE 5 OF
THE CITY CODE REGARDING THE PLACEMENT OF WASTE
RECEPTACLES. Motion declared carried.
LEGAL AND LICENSING — Alderman Brookman, Chair
ADJUSTMENT TO Moved by Sayad, seconded by Haugeberg, to DEFER Resolution R- 20 -14, A
LEGAL SVCS. RESOLUTION RATIFYING THE APPOINTMENT BY THE CITY
RETAINER: MANAGER OF HOLLAND & KNIGHT LLP AS GENERAL COUNSEL
AND APPROVING THE COMPENSATION FOR THE GENERAL
COUNSEL to the February 3, 2014 Council meeting under " Unfinished
Business ". Motion declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
UNFINISHED
BUSINESS:
RESOLUTION Following discussion, it was noted that as a result of negotiations with Bedco
R -15 -14 Mechanical, the material mark -up percentage rate was reduced from 25% to
AWARD BID/ 15% which will be reflected in the agreement.
HVAC MAINT.
SVCS.: Moved by Brookman, seconded by Sayad, to adopt Resolution R- 15 -14, A
RESOLUTION APPROVING AN AGREEMENT WITH BEDCO, INC. FOR
HVAC MAINTENANCE AND REPAIR SERVICES. Upon roll call, the vote
was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
NEW BUSINESS:
WARRANT Moved by Sayad, seconded by Brookman, to concur with recommendation of
Al�
Page 5 of 6 1/21/14
REGISTER: Committee of the Whole to adopt Resolution R- 18 -14, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
R -18 -14 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $2,179,409.05. Upon roll call, the
vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
6b RENEWAL/ Moved by Walsten, seconded by Brookman, to concur with recommendation of
R.G. SMITH / 622 Committee of the Whole to adopt Resolution R- 19 -14, A RESOLUTION
E. NORTHWEST SUPPORTING AND CONSENTING TO RENEWAL OF CLASS 6B
HGHWY: CLASSIFICATION FOR THE PROPERTY LOCATED AT 622 EAST
NORTHWEST HIGHWAY. Upon roll call, the vote was:
Resolution AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
R -19 -14 Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
AMEND CITY
CODE/ TITLE 5,
CH. 2, SEC. 8A/
PLACEMENT OF
RECEPTACLES
FOR
COLLECTION:
ORDINANCE
M -2 -14
Moved by Rodd, seconded by Sayad, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance M -2 -14, AN
ORDINANCE AMENDING SECTION 8 OF CHAPTER 2 OF TITLE 5 OF
THE CITY CODE REGARDING THE PLACEMENT OF WASTE
RECEPTACLES. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
EXECUTIVE Moved by Brookman, seconded by Sayad, to go into Executive Session to
SESSION: discuss Acquisition or Sale of Public Property under Section 2(c) 5 and 6 of the
Open Meetings Act. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The City Council recessed at 8:08 p.m.
The City Council reconvened at 9:03 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz.
Page 6 of 6 1/21/14
ADJOURNMENT: Moved by Robinson, seconded by Brookman, that the regular meeting of the
City Council adjourn. Motion declared carried. Meeting adjourned at 9:04
p.m.
Gloria J. Ludwig — eITY CLERK
APPROVED BY ME THIS /6