01/06/20142/3/14 AMENDED Pages 5 and 7 -- Warrant Register: Add " Aldermen Sayad and Brockman stated they did not agree with
payments to New World Systems for Water Meter Interfaces ..."
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, JANUARY 6, 2014
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 7:00 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Monday, January 6,
2014.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz.
Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Police Chief
Kushner, Fire Chief Wax, Director of Public Works and Engineering Oakley, Director of Community
& Economic Development Sakas, Senior Planner Mangum, Director of Information Teclulology Sora,
General Counsel Friedman and Weiss.
PRAYER AND The opening prayer was given by Pastor Gary Houdek of the Golf Road Baptist
PLEDGE: Church, followed by the Pledge of Allegiance.
PRESENTATION: Police Chief Kushner presented a Life Saving Award to Officer Matt Cerasa
recognizing him for quick thinking and decisive life saving measures which helped
save a life.
CITY CLERK City Clerk Ludwig announced that City Hall will be closed on Monday, January
ANNOUNCEMENTS 20, 2014 in observance of Martin Luther King, Jr. Day. The regularly
scheduled Council meeting will take place on Tuesday, January 21, 2014 at
7:00 p.m.
CONSENT Motion by Haugeberg, seconded by Sayad, to establish the Consent Agenda.
AGENDA Motion declared carried.
Motion by Robinson, seconded by Rodd, to approve Consent Agenda. Upon
roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The minutes were approved; Staff recommendations and requests were approved;
Resolutions R -1 -14, R -6 -14, R- 10 -14, R- 11 -14, R- 12 -14, R- 13 -14, and R -16 -14
were adopted. Ordinance M -1 -14 was placed on First Reading and Ordinances Z-
29-13 and Z -30 -13 were adopted.
MINUTES: Moved by Robinson, seconded by Rodd, to approve minutes of the Regular
Consent Meeting of the City Council held December 16, 2013, as published. Motion
Agenda declared carried as approved unanimously under Consent Agenda. Aw�
Page 2 of 8 1/6/14
SURPLUS/ Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
DISPOSITION/ to declare a 1995 Chevrolet 3 / - ton pickup truck, VIN 1GCGK29K4SE241459,
DONATION: as surplus, and authorizing the disposal of the vehicle by donation to NIPSTA
Consent in exchange for a $5,000.00 Northeastern Illinois Public Safety Training
Agenda Academy ( NIPSTA) tuition credit; and further recommend to place on First
Reading Ordinance M -1 -14, AN ORDINANCE DECLARING PERSONAL
Ordinance PROPERTY OWNED BY THE CITY OF DES PLAINES AS SURPLUS,
M -1 -14 AND AUTHORIZING THE DISPOSITION OF SUCH PERSONAL
PROPERTY TO THE NORTHEASTERN ILLINOIS PUBLIC SAFETY
TRAINING ACADEMY. Motion declared carried as approved unanimously
under Consent Agenda.
APPROVE Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
STREETSCAPE/ to approve Miner Street Streetscape/Roadway improvements — Change Order
ROADWAY #1 in the amount of $43,700.00 to be added to the original contract for
IMPROVEMENTS SpaceCo, Inc., 9575 West Higgins Road, Suite 700, Rosemont, Illinois 60018;
/CHANGE and further recommend to adopt Resolution R -1 -14, A RESOLUTION
ORDER #1: APPROVING CHANGE ORDER NO. 1 TO THE CONTRACT WITH
Consent SPACECO, INC., FOR CONSTRUCTION OBSERVATION SERVICES FOR
Agenda STREETSCAPE AND ROADWAY IMPROVEMENTS TO U.S. ROUTE 14
(MINER STREET). Motion declared carried as approved unanimously under
Resolution Consent Agenda.
R -1 -14
AWARD BID/ Moved by Brookman, seconded by Walsten, to DEFER Resolution R- 15 -14, A
HVAC MAINT. RESOLUTION APPROVING AN AGREEMENT WITH BEDCO, INC. FOR
SVCS. 2014 -2016: HVAC MAINTENANCE AND REPAIR SERVICES to the January 21, 2014
Council meeting under Unfinished Business Motion declared carried. There
Resolution were no objections.
R -15 -14
EMERGENCY Moved by Walsten, seconded by Haugeberg, to approve Emergency Repair to
REPAIR/ Ambulance 71 in the amount of $18,665.75 (General Services Vehicle
AMBULANCE 71: Maintenance/R &M Vehicles); and further recommend to adopt Resolution R -2-
14, A RESOLUTION APPROVING AND AUTHORIZING AN
Resolution EMERGENCY CONTRACT FOR THE EMERGENCY REPAIR OF
R -2 -14 AMBULANCE NO. 71. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Soika, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
APPROVE APPL. Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
GRANT/ to approve the proposed resolution confirming the Department's submittal for
REPLACE FIRE the FIRE Act Grant and indicating that the City agrees to fund the 20% local
DEPT. match if a grant is, in fact, awarded by FEMA for the Self Contained Breathing
APPARATUS: Apparatus (SCBA); and further recommend to adopt Resolution R -6 -14, A
44
Page 3 of 8 1/6/14
Consent RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR
Agenda AN ASSISTANCE TO FIREFIGHTERS GRANT AND PLEDGING $70,000
IN CITY FUNDS FOR THE PURCHASE OF BREATHING APPARATUS
Resolution EQUIPMENT. Motion declared carried as approved unanimously under
R -6 -14 Consent Agenda.
APPROVE Moved by Haugeberg, seconded by Charewicz, to approve the purchase of
PURCHASE/ Sensus Water Meters in the amount of $250,000.00 and installation services in
WATER METERS/ the amount of $20,000.00 for a total of $270,000.00 (Water System Fund,
INSTALL SVCS.: Miscellaneous Contractual Services and Water Meters on an as needed basis
from their Authorized Distributor, HD Supply — Waterworks, 220 South
Resolution Westgate Drive, Carol Stream, Illinois 60188; and further recommend to adopt
R -9 -14 Resolution R -9 -14, A RESOLUTION APPROVING A RENEWAL
AGREEMENT WITH HD SUPPLY WATERWORKS, LTD. AND
AUTHORIZING THE PURCHASE AND INSTALLATION OF SENSUS
WATER METERS. Upon roll call, the vote was:
AYES: 6- Haugeberg, Robinson, Rodd, Sayad,
Sojka, Charewicz
NAYS: 2- Brookman, Walsten
ABSENT: 0 -None
Motion declared carried.
ACCEPT Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
REVISED to accept revised proposal from Christian -Roge & Associates, 211 West
PROPOSAL/ Wacker Drive, Chicago, Illinois 60606, in the not -to- exceed amount of
ENG. SVCS./ $16,822.91 (Water /Sewer Funds) for the Des Plaines River Road Water Main
DES PLAINES Improvement; and further recommend to adopt Resolution R- 10 -14, A
RIVER RD. RESOLUTION APPROVING CHANGE ORDER NO. 1 TO THE
WATER MAIN CONTRACT WITH CHRISTIAN -ROGE & ASSOCIATES, INC., FOR
IMPROV.: PROFESSIONAL ENGINEERING SERVICES FOR THE DES PLAINES
Consent RIVER ROAD WATER MAIN IMPROVEMENT PROJECT. Motion
Agenda declared carried as approved unanimously under Consent Agenda.
Resolution
R -10 -14
APPROVE 2014 Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
GIS SVC. to approve 2014 GIS Consortium Service Provider Contract with Municipal
PROVIDER GIS Partners, Inc., 701 Lee Street, Suite 1020, Des Plaines, Illinois 60016 in an
CONTRACT: amount not to exceed $184,066.00 (General Fund); and further recommend to
Consent adopt Resolution R- 11 -14, A RESOLUTION APPROVING AN
Agenda AGREEMENT WITH MUNICIPAL GIS PARTNERS, INC., FOR
GEOGRAPHIC INFORMATION SYSTEM SUPPORT SERVICES. Motion
Resolution declared carried as approved unanimously under Consent Agenda.
R -11 -14
ACCEPT Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
PROPOSAL/ to accept professional services proposal from Santacruz Land Acquisitions,
ALGONQUIN RD. 2650 Valor Drive, Glenview, Illinois 60026 in the not -to- exceed amount of
W
Page 4 of 8 1/6/14
' SANITARY $28,000.00 (Capital Projects Fund) in connection with the Algonquin Road
SEWER Sanitary Sewer Project; and further recommend to adopt Resolution R- 12 -14, A
PROJECT: RESOLUTION APPROVING AN AGREEMENT WITH SANTACRUZ
Consent LAND ACQUISITIONS FOR LAND ACQUISITION SERVICES. Motion
Agenda declared carried as approved unanimously under Consent Agenda.
Resolution
R -12 -14
AWARD BID/ Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
2014 -2016 to award bid of the 2014 -2016 Parkway Tree Maintenance contract to Trees "R"
PARKWAY TREE Us, Inc., P.O. Box 6014, Wauconda, Illinois 60084 in the not -to- exceed amount
MAINT.: of $200,000.00 (Street /Grounds Account); and further recommend to adopt
Consent Resolution R- 13 -14, A RESOLUTION APPROVING AN AGREEMENT
Agenda WITH TREES "R" US OF WAUCONDA, ILLINOIS, FOR THE
PROCUREMENT OF PARKWAY TREE MAINTENANCE SERVICES.
Resolution Motion declared carried as approved unanimously under Consent Agenda.
R -13 -14
APPROVE Moved by Brookman, seconded by Sayad, to approve purchase of Trees for
PURCHASE / 2014 2014 Spring Tree Planting and Labor through the West Central Municipal
SPRING TREE Conference — Suburban Tree Consortium, 2000 Fifth Avenue, Building J, River
PLANTING/ Grove, Illinois 60171, in the not to exceed amount of $350,000.00
LABOR: (Street /Grounds Maintenance; and further recommend to adopt Resolution 8-
14-14, A RESOLUTION AUTHORIZING THE PURCHASE AND
Resolution PLANTING OF TREES THROUGH THE WEST MUNICIPAL
R -14 -14 CONFERENCE SUBURBAN TREE CONSORTIUM. Upon roll call, the vote
was:
AYES:
8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS:
0 -None
ABSENT:
0 -None
Motion declared carried.
APPROVE Moved by Robinson, seconded by Rodd, to concur with Staff recommendation
6 -MONTH to authorize renewal of the Computer Aided Dispatch (CAD) Services with sole
SOFTWARE source provider Infor Public Sector, Inc., 13560 Morris Road, Suite 4100,
MAINT Alpharetta, Georgia 30004 and approve a 6 -month maintenance contract from
RENEWAL: January 1, 2014 through June 30, 2014, in the amount of $46,278.54; and
Consent further recommend to adopt Resolution R- 16 -14, A RESOLUTION
Agenda APPROVING THE RENEWAL OF A SOFTWARE MAINTENANCE
SERVICES CONTRACT WITH INFOR PUBLIC SECTOR, INC. Upon roll
Resolution call, the vote was:
R -16 -14 AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Page 5 of 8 1/6/14
APPROVE Moved by Walsten, seconded by Robinson, to DEFER indefinitely Resolution
PROPOSAL/ R- 17 -14, A RESOLUTION APPROVING THE PURCHASE OF A BUS
MINER ST. BUS SHELTER FROM TOTAL PARKING SOLUTIONS, INC. Motion declared
SHELTER: carried. There were no objections.
Resolution
R -17 -14
ORDINANCE Moved by Robinson, seconded by Rodd, to adopt Ordinance Z- 29 -13, AN
Z -29 -13 ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE
COND. USE/ OPERATION OF A CHILD CARE CENTER IN THE C -1 ZONING
1157 ALGONOUIN DISTRICT AT 1157 ALGONQUIN ROAD, DES PLAINES, ILLINOIS (Case
RD.: #13- 059 -CU). Motion declared carried as approved unanimously under
Consent Consent Agenda.
Agenda
ORDINANCE Moved by Robinson, seconded by Rodd, to adopt Ordinance Z- 30 -13, AN
Z -30 -13 ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE
COND. USE/ 2063 OPERATION OF A RECYCLING CENTER IN THE M -2 ZONING
FRONTAGE RD.: DISTRICT AT 2063 FRONTAGE ROAD, DES PLAINES, ILLINOIS. (Case
Consent #13- 061 -CU). Motion declared carried as approved unanimously under
Agenda Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Sayad, Chair
WARRANT Aldermen Sayad and Brookman stated they did not agree with payments to
REGISTER: New World Systems for Water Meter Interfaces in the amount of $2,400.00
(Line 593) and $3,600.00 (Line 594) on Page 22 of the Warrant Register.
Moved by Sayad, seconded by Robinson to recommend to the City Council
approval of the January 6, 2014 — Warrant Register, in the total amount of
$6,704,806.48; and further recommend that Resolution R -7 -14 be adopted at
appropriate time this evening. Motion declared carried. Aldermen Sayad and
Brookman agreed with payment of the items on the Warrant Register of January
6, 2014, with the exception of the two invoices from New World Systems in the
total amount of $6,000.00.
PUBLIC WORKS — Alderman Sojka, Chair
SOLID WASTE City Manager Bartholomew reviewed the Memorandum of December 20, 2013
DISPOSAL from Director of Public Works & Engineering Oakley regarding the solid waste
FRANCHISE disposal franchise agreement and answered questions from the Aldermen.
AGREEMENT:
Director of Public Works & Engineering Oakley and Director of Finance
Wisniewski answered questions from the Aldermen. �0
Page 6 of 8 1/6/14
SOLID WASTE
Motion by Walsten to direct Staff to issue a new Request for Proposal. The
DISPOSAL:
motion DIED for lack of a second.
(Cont'd)
Mr. Frank Hillegonds from Groot Industries, Inc. addressed the Committee of
the Whole stating his disappointment at not being called back after submitting
their proposal; he outlined benefits of hiring Groot over the other competitors.
Mr. Ryan Brandsman from Groot Industries, Inc. addressed the Committee of
the Whole answering questions from the Aldermen.
Mr. Brian Flood fi•om Flood Bros. Disposal addressed the Committee of the
Whole stating he wanted to be a business partner with the City; his company
was not invited to a follow up meeting; he pointed out lower prices and
advantages to hiring his company.
Moved by Brookman, seconded by Walsten, to defer this matter to the next
Council meeting on January 21, 2014 pending further information. Aldermen
Brookman and Walsten agreed. Aldermen Haugeberg, Robinson, Rodd, Sayad,
Sojka and Charewicz did not agree. Motion declared FAILED
Mr. Rick Bulthuis of Republic Services addressed the Committee of the Whole
responding to statements from the other competitors.
Moved by Haugeberg, seconded by Robinson, to direct Staff to negotiate with
Republic Services. Motion declared carried. Aldermen Brookman and Walsten
did not agree.
COMMUNITY DEVELOPMENT — Alderman Walsten, Chair
COND. USE/
Senior Planner Mangum reviewed his Memorandum of December 13, 2013
MAJOR
regarding a request from Petitioner Hicham Odicho for a Conditional Use
VARIATION/
Permit under Section 7.3 -6 -C and a major variation to Table 7.3.1 of the 1998
173 SOUTH WOLF
Des Plaines Zoning Ordinance, as amended, to authorize motor vehicle sales, in
RD.:
addition to auto service repair, on a site of less than 25,000 square feet in the C-
3 Zoning District at 173 South Wolf Road, Case #13- 065 -CU -V. Senior
Planner Mangum answered questions from the Aldermen.
Moved by Sayad, seconded by Rodd, to recommend to the City Council
approval to place on First Reading Ordinance Z -1 -14 at appropriate time this
evening. Motion declared carried. Alderman Charewicz abstained due to a
business conflict.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
UNFINISHED
BUSINESS: C��
Page 7 of 8 1/6/14
ORDINANCE Moved by Charewicz, seconded by Sayad, to place on Second Reading and
Z -28 -13 adopt Ordinance Z- 28 -13, AN ORDINANCE GRANTING A CONDITIONAL
COill . u SE/ 155 " USE P ERi vii T F THE 0 E RA I ION OF A �vv I - ESALE GOODS
Mrr. PROSPECT ESTABLISHMENT IN THE C -3 ZONING DISTRICT AT 1550 S. MOUNT
RD.: PROSPECT ROAD, DES PLAINES, ILLINOIS (Case #13- 056 -CU). Upon
roll call, the vote was:
AYES: 6 -Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 2- Haugeberg, Robinson
ABSENT: 0 -None
Motion declared carried.
NEW BUSINESS:
WARRANT Moved by Sayad, seconded by Haugeberg, to concur with recommendation of
REGISTER: Committee of the Whole to adopt Resolution R -7 -14, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
R -7 -14 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $6,704,806.48. Upon roll call, the
vote was:
AYES: 8- Haugeberg, Robinson, Rodd, Sayad,
Brookman, Walsten, Sojka, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Aldermen Sayad and Brookman agreed with payment of the items on the
Warrant Register of January 6, 2014, with the exception of the two invoices
from New World Systems for Water Meter Interfaces in the amount of
$2,400.00 (Line 593) and $3,600.00 (Line 594) on Page 22 of the Warrant
Register.
REPUBLIC
Moved by Sojka, seconded by Haugeberg, to concur with recommendation of
SERVICES/
Committee of the Whole to direct Staff to negotiate a Solid Waste Contract with
SOLID WASTE
Republic Services. Upon roll call, the vote was:
CONTRACT:
AYES: 6- Haugeberg, Robinson, Rodd, Sayad,
Sojka, Charewicz
NAYS: 2- Brookman, Walsten
ABSENT: 0 -None
Motion declared carried.
COND. USE/ Moved by Walsten, seconded by Sayad, to place on First Reading Ordinance Z-
MAJOR 1 -14, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND
VARIATION/ MAJOR VARIATION FOR THE OPERATION OF A MOTOR VEHICLE
173 SOUTH WOLF SALES ESTABLISHMENT ON A LOT LESS THAN 25,000 SQUARE FEET
RD.: IN THE C -3 ZONING DISTRICT AT 173 S. WOLF ROAD, DES PLAINES,
ILLINOIS. (Case #13- 065 -CU). Motion declared carried. Alderman
I
Page 8 of 8 1/6/14
ORDINANCE Charewicz abstained due to a business conflict.
Z-1 -14
ADJOURNMENT: Moved by Sayad, seconded by Sojka, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 9:47 p.m.
d
l�-
Gloria J. Ludwig — CITY-CLERK
APPROVED BY ME THIS 3