01/03/2012Corrected for Scrivener's Errors to add Alderman Wilson's name for the Roll Call Aye
Vote for Resolution R -7 -12 on Page 5 and Resolution R -8 -12 on Page 6.
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, JANUARY 3, 2012
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Martin J. Moylan at 7:00 p.m. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Tuesday,
January 3, 2012.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Sayad, Brookman, Walsten, Wilson and Charewicz.
Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Deputy Police
Chief Burton, Fire Chief Wax, Director of Human Resources Earl, Director of Community & Economic
Development Bartholomew, Director of Public Works and Engineering Oakley, Director of Information
Technology Duebner and City Attorney Wiltse.
PRAYER AND The opening prayer was given by The Reverend Dr. Darryl Merrill, Jr. of the
PLEDGE: Christian Life Church, followed by the Pledge of Allegiance to the Flag.
CONSENT Alderman Wilson requested that Items 3 and 3a be removed from the Consent
AGENDA Agenda; and Alderman Walsten requested that Items 8 and 8a be removed.
Moved by Sayad, seconded by Brookman, to establish the Consent Agenda,
except for Items 3, 3a, 8 and 8a. Motion declared carried.
Moved by Wilson, seconded by Robinson, to approve Consent Agenda, except
for Items 3, 3a, 8 and 8a. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Staff recommendations and requests were approved; Ordinances M -68 -11 and
Z -40 -11 were placed on Second Reading and adopted; Resolutions R -1 -12, R-
2-12, R -3 -12 and R -5 -12 were adopted.
MINUTES: Moved by Wilson, seconded by Robinson, to approve minutes of the Regular
Consent Meeting of the City Council held December 19, 2011, as published. Motion
Agenda declared carried as approved unanimously under Consent Agenda.
Moved by Wilson, seconded by Robinson, to approve minutes of the Executive
Session of the City Council meeting held December 19, 2011. Motion declared
carried as approved unanimously under Consent Agenda.
AMEND./ Alderman Wilson requested that this item be removed from Consent Agenda.
CITY CODE / Af
Page 2 of 6 1/3/12
PLANTS AND Alderman Wilson reviewed the Memorandum dated December 14, 2011 from
WEEDS: Director of Community & Economic Development Bartholomew regarding an
amendment to Title 5, Chapter 5 — Plants and Weeds of the City Code regarding
Ordinance the notification process for violations. Since the realistic growing season starts
M -1 -12 in mid to late April, Staff is recommending notification be given in April of
each year rather than in June. This is the only change to the City Code.
Moved by Wilson, seconded by Robinson, to concur with Staff
recommendation to amend Title 5, "Public Health and Safety," Chapter 5,
"Plant and Weeds," Section 5, "Removal; Posting; Notice:," of the City Code of
Des Plaines; and further recommend to place on First Reading Ordinance M -1-
12, AN ORDINANCE AMENDING TITLE 5, "PUBLIC HEALTH AND
SAFETY," CHAPTER 5, "PLANTS AND WEEDS," SECTION 5,
"REMOVAL; POSTING; NOTICE:," OF THE DES PLAINES CITY CODE.
Motion declared carried.
AGR./AERIAL Moved by Wilson, seconded by Robinson, to concur with Staff
PHOTOGRAPHY recommendation that it is in the best interest of the City to waive normal
SVCS.: bidding requirements and approve the agreement with Ayres Associates, 1802
Consent Pankratz Street, Madison, Wisconsin 53704 -3186 in the amount of $39,797.00
Agenda (GIS Fund); and further recommend to adopt Resolution R -1 -12, A
RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
Resolution FOR PROFESSIONAL SERVICES BETWEEN AYRES ASSOCIATES, INC.
R -1 -12 AND THE CITY OF DES PLAINES FOR AERIAL PHOTOGRAPHY FOR
THE GIS SYSTEM. Motion declared carried as approved unanimously under
Consent Agenda.
FINAL Moved by Wilson, seconded by Robinson, to concur with Staff
RECONSTR. recommendation to approve the final quantities for the City's portion of the
COSTS/ POTTER Potter Road reconstruction agreement between the City of Des Plaines and
RD.: Cook County Department of Highways and authorize payment to the Cook
Consent County Treasurer in the amount of $49,344.13 (Water /Sewer Fund); and further
Agenda recommend to adopt Resolution R -2 -12, A RESOLUTION AUTHORIZING
PAYMENT TO THE COOK COUNTY TREASURER FOR THE
Resolution ADDITIONAL COSTS ASSOCIATED WITH THE CITY'S PORTION OF
R -2 -12 THE RECONSTRUCTION OF POTTER ROAD. Motion declared carried as
approved unanimously under Consent Agenda.
RENEWAL GIS Moved by Wilson, seconded by Robinson, to concur with Staff
CONTRACT FOR recommendation to approve the contract for Geographical Information System
2012: (GIS) staffing and services with Municipal GIS Partners, Inc., 701 Lee Street,
Consent Suite 1020, Des Plaines, Illinois 60016 in the amount of $178,714.000 (GIS
Agenda Fund); and further recommend to adopt Resolution R -3 -12, A RESOLUTION
AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN
Resolution MUNICIPAL GIS PARTNERS, INC. AND THE CITY OF DES PLAINES
R -3 -12 FOR GIS DATABASE SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
IPSAN PUBLIC Moved by Wilson, seconded by Robinson, to concur with Staff
Page 3 of 6 1/3/12
SAFETY MOBILE recommendation to approve the purchase of public safety mobile data services
DATA SVCS. 2012: from Illinois Public Safety Agency Network (IPSAN), 8755 West Higgins
Consent Road, Suite 190, Rosemont, Illinois 60018 in the total amount of $26,340.00 for
Agenda continued use of the computer aided dispatch (CAD) system for the period of
January 1, 2012 through December 31, 2012; and further recommend to adopt
Resolution Resolution R -5 -12, A RESOLUTION AUTHORIZING PAYMENT TO
R -5 -12 ILLINOIS PUBLIC SAFETY AGENCY NETWORK (IPSAN) FOR MOBILE
DATA SERVICES FOR THE COMPUTER AIDED DISPATCH SYSTEM.
Motion declared carried as approved unanimously under Consent Agenda.
TIF #1/ Alderman Walsten requested that this Item be removed from Consent Agenda.
DOWNTOWN
STREETSCAPE/ Alderman Walsten asked questions regarding an overall plan and marketing
DESIGN ENG.: plan for the downtown area.
Resolution Acting City Manager Slowinski and Director of Public Works and Engineering
R -6 -12 Oakley answered questions from the Aldermen.
Moved by Haugeberg, seconded by Robinson, to concur with Staff
recommendation that it is in the best interest of the City to waive normal
bidding requirements and accept the design proposal for the design of the
downtown streetscape improvements as well as the creation of a streetscape
master plan from Christopher B. Burke Engineering, LTD., 9575 West Higgins
Road, Suite 600, Rosemont, Illinois 60018 in the not -to- exceed amount of
$200,000.00 (TIF #1); and further recommend to adopt Resolution R -6 -12, A
RESOLUTION ACCEPTING A DESIGN PROPOSAL FROM
CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR DESIGN
SERVICES FOR TIF #1 DOWNTOWN STREETSCAPE. Upon roll call, the
vote was:
AYES: 6- Haugeberg, Robinson, Bogusz, Sayad,
Wilson, Charewicz
NAYS: 2- Brookman, Walsten
ABSENT: 0 -None
Motion declared carried.
ORDINANCE Moved by Wilson, seconded by Robinson, to adopt Ordinance M- 68 -11, AN
M -68 -11 ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 16,
AMEND CITY "ADMINISTRATIVE HEARINGS PROGRAM," SECTION 7,
CODE/ "AUTHORIZATION TO ISSUE ADMINISTRATIVE CITATIONS," OF THE
ADMIN. HRGS. DES PLAINES CITY CODE. Motion declared carried as approved
PROGRAM: unanimously under Consent Agenda.
Consent
Agenda
ORDINANCE Moved by Wilson, seconded by Robinson, to adopt Ordinance Z- 40 -11, AN
Z -40 -11 ORDINANCE GRANTING AN AMENDMENT TO AN APPROVED
SIGN LOCALIZED ALTERNATIVE SIGN REGULATION PLAN /CONDITIONAL
VARIATION/ USE PERMIT TO ALLOW A NEW POLE SIGN WITH AN ELECTRONIC
1501 -1585 SOUTH MESSAGE BOARD IN ACCORDANCE WITH SECTION 11.8 OF THE
Page 4 of 6 1/3/12
RIVER RD.: ZONING CODE AT 1501 -1585 S. DES PLAINES RIVER ROAD, DES
Consent PLAINES, ILLINOIS (CASE #11- 064 -LSA). Motion declared carried as
Agenda approved unanimously under Consent Agenda.
MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Bogusz, Chair
WARRANT Alderman Sayad referred to Fund 420 — IT Replacement Fund on Page 6 of the
REGISTER: Warrant Register, specifically Vendor 1257 — New World Systems Corp.,
Invoice No. 016355 — Travel Expenses HR Sept & Oct in the amount of
$2,712.55 and submitted the following questions regarding the contract with
New World Systems Corp. which was approved by City Council on December
20, 2010:
01/03/2012
1. Copies of the contract between the City and Enterprise Resource
Planning (ERP), the one that was presented for the 2011 budget (and
was rejected by our Acting City Manager) and the one in December,
2010 with the price reduction which this council passed (6 -2).
2. During the year of 2011, all payments to ERP and copies their
invoices. Please indicate if any of them are not in our contract.
3. All payments and copies of invoices for services and equipment that
was purchased for this new system.
4. How much City employee time has this new system cost us?
5. Schedule for completion?
6. What are the costs after this system is finished? Are they're any on
going maintenance charges?
Alderman Sayad requested a copy of the contract.
Acting City Manager Slowinski and Director of Finance Wisniewski answered
questions from the Aldermen.
Moved by Sayad, seconded by Brookman, to remove Invoice No. 016355 —
Travel Expenses HR Sept & Oct in the amount of $2,712.55 from Page 6 of the
Warrant Register and move it to the next Council meeting. Motion declared
carried. Aldermen Haugeberg, Wilson and Charewicz voted no.
Moved by Bogusz seconded by Walsten to recommend to the City Council
M-
Page 5 of 6 1/3/12
WARRANT approval of the January 3, 2012 — Warrant Register, in the total amount of
REGISTER: $2,975,798.01; and further recommend that Resolution R -7 -12, as Amended, be
(Cont'd) adopted at appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Haugeberg, Chair
6b APPLICATION/ Director of Community & Economic Development Bartholomew reviewed his
334 HOWARD: Memorandum dated December 21, 2011 regarding consideration of a Class 6b
Resolution request by OLS Investments, LLC for 340 Howard Avenue and
answered questions from the Aldermen.
Mr. Peter Tsantilis of the Law Offices of Liston & Tsantilis representing OLS
Investments, LLC addressed the Committee of the Whole and answered
questions from the Aldermen.
Moved by Sayad, seconded by Robinson, to recommend to the City Council
approval of the Class 6b Resolution request by OLS Investments, LLC for 340
Howard Avenue, and adopt Resolution R -8 -12 at appropriate time this evening.
Motion declared carried.
MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
ORDINANCE Moved by Sayad, seconded by Bogusz, to adopt Ordinance M- 66 -11, AN
M -66 -11 ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 10,
RESPONSIBLE "PURCHASING POLICES AND GUIDELINES," SECTION 5, "FORMAL
BIDDER: CONTRACT PROCEDURES," OF THE CITY CODE BY ADDING
RESPONSIBLE BIDDER REQUIREMENT. Upon roll call, the vote was:
AYES: 7- Haugeberg, Robinson, Bogusz, Sayad,
Walsten, Wilson, Charewicz
NAYS: 1- Brookman
ABSENT: 0 -None
Motion declared carried.
WARRANT Moved by Bogusz, seconded by Haugeberg, to concur with recommendation of
REGISTER: Committee of the Whole to adopt Resolution R -7 -12, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
R -7 -12 MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME, AS AMENDED. Total: $2,975,798.01.
Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
6b APPLICATION/ Moved by Haugeberg, seconded by Robinson, to concur with recommendation
Page 6 of 6 1/3/12
334 HOWARD: of Committee of the Whole to adopt Resolution R -8 -12, A RESOLUTION
AUTHORIZING 6(b) CLASSIFICATION FOR REAL PROPERTY WITH
Resolution COOK COUNTY REAL ESTATE TAX INDEX NUMBER 09-30- 101 -024-
R -8 -12 0000, LOCATED AT 340 HOWARD AVENUE IN DES PLAINES,
ILLINOIS, PURSUANT TO COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Robinson, seconded by Bogusz, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 7:57 p.m.
Glona J. Ludwig ITY CLERK
APPROVED BY ME THIS
DAY OF AAn-�- .2012
Martin JlAlov]An, MAYOR