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11/13/2012 Special Meeting 2013 BudgetMINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN ROOM 102, DES PLAINES CIVIC CENTER, TUESDAY, NOVEMBER 13, 2012 CALL TO ORDER: ROLL CALL: The Special meeting of the City Council of the City of Des Plaines was called to order by Mayor Martin J. Moylan at 7:00 PM in Room 102, Des Plaines Civic Center on Tuesday, November 13, 2012. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Assistant Director of Finance Bromber, Financial Analyst Raymond, Director of Public Works & Engineering Oakley, Deputy Director of Engineering Duddles, Deputy Director of Public Works Ridder, Superintendent of Utility Services Watkins, Director of Community & Economic Development Dambach, Police Chief Kushner, Fire Chief Wax, Director of Human Resources Earl and General Counsel Burkland. 2013 Alderman Bogusz presented an overview of the changes made BUDGET: for the Final 2013 Budget document based on the consensus reached by the City Council during the budget deliberations; the annual budget totals $126.1M (excluding transfers) or a $13.6M (12.090) increase over the 2012 budget. Moved by Haugeberg, seconded by Robinson, to approve a reduction in the budgeted amount from $395,000 to $115,000, for Video Camera and Interface for the City Hall City Council Chambers. Upon roll call, the vote was: AYES: 5- Haugeberg, Robinson, Bogusz, Walsten, Charewicz NAYS: 3- Sayad, Brookman, Wilson ABSENT: 0 -None Motion declared carried. Moved by Charewicz, to approve $25,000 for Video Display System in the City Council Chambers. Motion DIED for lack of a second. Moved by Bogusz, seconded by Haugeberg, to adopt Resolution R- 138 -12, A RESOLUTION APPROVING THE 2013 ANNUAL BUDGET FOR THE CITY OF DES PLAINES. Upon roll call, the vote was: AYES: 8- Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten, Wilson, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. PAGE 2 11/13/12 MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE WATER BILL Director Finance Wisniewski reviewed the memo of November AMNESTY 1, 2012 regarding the City Council's interest in PROGRAM: establishing a procedure for dealing with water meter reading discrepancies resulting from inaccurate reads from the City's meter reading equipment; Staff is recommending that the resident be billed at the current City of Chicago water purchase rate which allows the equipment to be replaced within the place of residence and also for the City to be able to recoup the cost of the water used which has already been paid to the City of Chicago. Moved by Bogusz, seconded by Robinson, that Staff be authorized to proceed as directed regarding Water Meter Amnesty authorizing Option 4 of the Water Meter Amnesty Program, which is defined as charging property owners the Unit Price for each unit of Under - Recorded Water at the Unit Price that the City of Chicago charges the City of Des Plaines at the time the discrepancy is discovered for Under - Recorded Water; a payment plan be offered and that the Program is retroactive for those residents who are currently on a payment plan; that Staff update the City Council on an annual basis during the budget process; and Resolution R- 139 -12, as amended, be adopted at appropriate time this evening. Moved by Walsten, that the Water Meter Amnesty Program be retroactive twenty -four (24) months from this date. Motion DIED for lack of a second. Moved by Walsten, seconded by Bogusz, to call for the question. Motion declared FAILED. Aldermen Bogusz and Walsten voted aye. Aldermen Haugeberg, Robinson, Sayad, Brookman and Charewicz voted no. Mr. Al Brown, 675 Pearson Street, addressed the Committee of the Whole stating that a meter reading should be completed for each household; what is the cost to complete. Motion declared carried on the original motion. Aldermen Wilson and Charewicz voted no. PAGE 3 11/13/12 WATER METER Director of Public Works and Engineering Oakley reviewed REPLACEMENT his memo of October 30, 2012 regarding the purchase of PROGRAM: water meter and automated meter reading equipment; Staff is recommending the purchase of the Sensus Automated Meter Reading equipment, water meters and repair parts from HD Supply - Waterworks in the amount of $260,000 in 2012 and $160,000 in 2013. Moved by Sayad, seconded by Robinson, to authorize Staff to purchase the Sensus Automated Meter Reading equipment, water meters and repair parts from their authorized distributor, HD Supply - Waterworks, 220 South Westgate Drive, Carol Stream, IL 60188 for the 2012 calendar year in the amount of $260,000 and for the 2013 calendar year in the amount of $160,000; source of funding is budgeted 2012 Water Funds and the 2013 Water Fund; and further recommend that Resolution R- 140 -12, as amended, be adopted at appropriate time this evening. Mr. Al Brown, 675 Pearson Street, addressed the Committee of the Whole stating that new water meters sound like a great idea; there's no guarantee that these meters will work forever. Mr. Jerry Plodke, HD Supply Waterworks, 220 South Westgate Drive, Carol Stream, IL 60188, answered questions from the Aldermen. Moved by Walsten, seconded by Sayad, to call for the question. Motion declared carried. Aldermen Brookman and Wilson voted no. Upon roll call, the vote was: AYES: 7- Haugeberg, Robinson, Bogusz, Sayad, Walsten, Wilson, Charewicz NAYS: 1- Brookman ABSENT: 0 -None Motion declared carried. MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. WATER METER Moved by Bogusz, seconded by Haugeberg, to concur with REPLACEMENT recommendation of Committee of the Whole to authorize PROGRAM: Staff to purchase the Sensus Automated Meter Reading Resolution equipment, water meters and repair parts from their R- 140 -12 authorized distributor, HD Supply - Waterworks, 220 South Westgate Drive, Carol Stream, IL 60188 for the 2012 calendar year in the amount of $260,000 and for the 2013 calendar year in the amount of $160,000; source of funding is budgeted 2012 Water Funds and the 2013 Water 0 PAGE 4 11/13/12 WATER METER Fund; and adopt Resolution R- 140 -12, as amended, A (Cont'd.) RESOLUTION AUTHORIZING THE PURCHASE OF SENSUS AUTOMATED METER READING EQUIPMENT, WATER METER AND REPAIR PARTS FROM HD SUPPLY WATERWORKS, LTD. IN AN AMOUNT NOT TO EXCEED $260,000. WATER BILL Moved by Brookman, seconded by Wilson, to TABLE the AMNESTY purchase of Water Meters and Meter Reading Equipment and PROGRAM: the adoption of R- 140 -12 until the City Council Meeting Resolution on November 19, 2012. Motion declared carried. Alderman R- 139 -12 Charewicz voted no. Moved by Bogusz, seconded by Robinson, to concur with recommendation of Committee of the Whole that Staff be authorized to proceed as directed regarding Water Meter Amnesty authorizing Option 4 of the Water Meter Amnesty Program, which is defined as charging property owners the Unit Price for each unit of Under - Recorded Water at the Unit Price that the City of Chicago charges the City of Des Plaines at the time the discrepancy is discovered for Under - Recorded Water; a payment plan be offered and that the Program is retroactive for those residents who are currently on a payment plan; that Staff update the City Council on an annual basis during the budget process; and adopt Resolution R- 139 -12, as amended, A RESOLUTION AUTHORIZING REPLACEMENT OF WATER METER EQUIPMENT AND RECOUPMENT OF COSTS FOR ACTUAL WATER CONSUMPTION. Upon roll call, the vote was: AYES: 6- Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten NAYS: 2- Wilson, Charewicz ABSENT: 0 -None Motion declared carried. ADJOURNMENT: Moved by Robinson, seconded by Bogusz, to adjourn the Committee of the Whole Meeting of the City Council. Motion declared carried. Meeting j ad urned at 8:45 PM. Nancy Person - Deputy City Clerk APPROVED BY ME THIS DAY OF , 2012 Mar oylan, MAYOR