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04/06/2009 AgendaCITY OF DES PLAINES AGENDA City Council Meeting Monday, April 6, 2009 - 6:00 p.m.* Room 102 * the regular portion of the meeting will begin at approximately 7:00 p.m. CALL TO ORDER: ROLL CALL EXECUTIVE SESSION: Personnel (in your hands) ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION: (matters not on the Agenda) ALDERMEN ANNOUNCEMENTS: EXECUTIVE SESSION ACTION: 1. Personnel/Evaluation of City Manager CONSENT AGENDA: 1. Minutes/Regular Meeting - March 16, 2009 2. Minutes/Executive Session - March 16, 2009 3. Amend Title 4, Chapter License for Electronic Games/Amusement delete Section 4-5-2:4., which would establishment must hold a liquor license electronic games and amusement devices on Assistant City Attorney) 3a. FIRST READING - Ordinance M-19-09/Amendment, 4. Concur with recommendation of Des Plaines IF REPORTED OUT 5 - "Amusements," Section 4-5-2 - "Supplier Devices" of the City Code to remove the requirement that an as a prerequisite to having the premises (recommended by Elec. Games & Amuse. Devices Zoning Board of Appeals, re Zoning Case 09 -7 -CU, to grant request for Conditional conditions, to permit a Dog Training Facility (Domestic Pet C-3 General Commercial District on property located at 110 S. River Road (recommended by Senior Planner) 4a. FIRST READING - Ordinance Z-15-09/Conditional Use, 110 S. D.P. Use, with Service) in Des Plaines River Road 5. Authorize City Manager and City Clerk to execute "Interlocal Agreement Between City of Des Plaines, the Des Plaines Park District and the Des Plaines Senior Center for the Provision and Funding of Services;" in 2009 the City shall fund the Des Plaines Senior Center in the amount of $40,000 (future funding to be determined annually)/Budgeted Funds; and the Des Plaines Park District of $30,000; all to programs and services City Attorney) 5a. RESOLUTION R-39-09/Interlocal Agreement, shall provide annual funding in the amount allow the to Des Plaines Senior Center to provide residents (recommended by Assistant area senior Funding of Services 6. Accept proposal from Resource Management Associates, 17037 S. Oak Park Avenue, Tinley Park, IL 60477, to provide Police Sergeant Promotional Testing Consulting Services in an amount not -to -exceed $20,850/Budgeted Funds; and it would be in the best interest of the City that usual bid procedures be waived (recommended by Police Chief) 6a. RESOLUUION R-40-09/Agree., Police Sergeants Promotional Testing Services APRIL 6, 2009 AGENDA PAGE TWO CONSENT AGENDA - (Cont'd.) 7. Authorize the Director of Finance to continue to accept payment of fines, fees, charges, taxes, costs, or bills owing to, collected by, or imposed by the City via the Internet, telephone or in-person from the following major credit cards: Visa, Mastercard and Discover (recommended by Director of Finance) 7a. RESOLUTION M-41-09/Acceptance of Credit Card Payments 8. Accept grant from the National Association of County and City Health Officials (NACCHO), 1100 17th Street, N.W. Second Floor, Washington, DC 20036, in the amount of $5,000 for purchase of equipment to build the capacity of the Medical Reserve Corps (recommended by Police Chief) 8a. RESOLUTION R-42-09/NACCHO Grant Agreement, Medical Reserve Corps. 9. Authorize City Manager and City Clerk to execute three (3) -year "Customer Service Agreement" effective April 6, 2009, with United Communication Systems, Inc. d/b/a Call One, 123 N. Wacker Drive, Floor 7, Chicago, IL 60606, for two (2) ISDN -PRI Backup Circuits for digital voice communication (the primary circuits were approved on March 2, 2009 - Resolution R-29-09) at the rate of $400 per circuit, per month; for a total contract amount of $28,800/Budgeted Funds (recommended by Director of Information Technology) 9a. RESOLUTION R-43-09/Agreement, Call One ISDN -PRI Backup Circuits 10. Accept proposal from Rick's Sewer and Drainage, 9105 Carmel Court, Spring Grove, IL 60081, to perform emergency repair of sanitary sewer at the rear of townhouse on property located at 170 I Northwest Highway, in an amount not -to -exceed $11,900/General Fund Reserve (recommended by director of Community & Economic Development) 10a. RESOLUTION R-44-09/Emergency Sewer Repair, 170 I Northwest Highway 11. Emerg. Sanitary Sewer Replace./374 Lee St. (to be sent under sep. cover lla. RESOLUTION R-45-09/Emerg. Sewer Replace., Lee St. (sent under sep cover 12. Accept proposal from United Radio Communications, Inc., 9200 S. OKeto Avenue, Bridgeview, IL 60455, for purchase of 112 Motorola PR 1500 Radios and Accessories, in the amount of $79,179.40; $50,040 received from Illinois Department of Commerce & Economic Opportunity and Byrne Justice Assistance grants, and $29,139.40 from Federal Asset Forfeiture Funds (no cost to the City) (recommended by Police Chief) 12a. RESOLUTION R-46-09/Purchase of Portable Radios, Police Department 13. Authorize City Manager and City Clerk to execute "Contract for Inspec uon Services" with Thompson Elevator Inspection Service, Inc., 1302 E. Thayer Street, Mt. Prospect, IL 60056, to perform Electrical Inspection Services of Elevators, for a three (3) -year period beginning January 1, 2009 through December 31, 2011, in the amount as set forth in the schedule of fees dated November 7, 2006 - Exhibit "1" of the contract (recommended by Director of Community & Economic Development 13a. RESOLUTION R-47-09/Contract, Electrical Inspection Services of Elevators 14. Award bid for 2009 Tree Trimming to the lowest bidder, Robert W. Hendricksen, 2131 S. Foster Avenue, Wheeling, IL 60090, for a one (1) - year period with optional annual extensions, for Option 2 - Without Performance Bond Requirement in the following amounts: 3"-12" dia. - $11; 13"-24" dia. - $24; 25"-36" dia. - $43.70; 37"-48" dia. - $55; 49" dia. and over - $55; Emergency Labor - $85; Equipment - $60; Aerial Truck - $60 and Loader - $60; for a total not -to -exceed amount of $200,000/Budgeted Funds (recommended by Facilities & Forestry Foreman) 14a. RESOLUTION R-48-09/Bid Award, 2009 Tree Trimming 15. Award bid for 2009 Tree and Stump Removal to the lowest bidder, Robert W. Hendricksen, 2131 S. Forster Avenue, Wheeling, IL 60090, for a one (1) - year period with optional annual extensions; in the following amounts: 15"-24" dia. - $18; 25"-31" dia. - $23; 31"-36" dia. - $26; 37" dia. and up - $55; Emergency Labor - $85; Equipment - $60; Aerial Truck - $60 and Loader - $60; for a total not -to -exceed amount of $75,000/Budgeted Funds (recommended by Facilities & Forestry Foreman) 15a. RESOLUTION R-49-09/Bid Award, 2009 Tree & Stump Removal 16. Award bid for Repair and Utility Location of Street Lights and Underground Wires to the lowest bidder, H & H Electric, 2830 Commerce Street, Franklin Park, IL 60131, in the total not -to -exceed amount of $32,500 (recommended by Facilities & Forestry Foreman) 16a. RESOLUTION R-50-09/Bid Award, Street Lights Repair & Utility Location APRIL 6, 2009 AGENDA PAGE THREE CONSENT AGENDA - (Cont'd.) 17. Award bid for purchase of Gasoline and Diesel Fuel to the lowest bidder, Warren Oil Company, 7439 W. Archer avenue, Summit, IL 60501, for a one (1) -year period with optional annual extensions; for an over -average price of $0.0085 lead-free gasoline and $0.0175 over -average diesel fuel; for a total amount of $440,001 for lead-free gasoline and $170,002 for diesel fuel/Budgeted Funds (recommended by Vehicle Maint. Foreman) 17a. RESOLUTION R-51-09/Bid Award, Purchase of Gas & Diesel 19. SECOND READING - Ordinance M-15-09/Deputy Executive Coordinator/EMA 20. SECOND READING - Ordinance M-16-09/Sale of City Property, NWMC Auction END OF CONSENT AGENDA COMMITTEE OF THE WHOLE: 1. FINANCE & ADMINISTRATION - Alderman Smith, Chair *Warrant Register - Resolution R-52-09 2. PUBLIC SAFETY - Alderman Beauvais, Chair *Amendments/Animal Control Ordinance - Ordinances M-13-09 and M-14-09 POSTPONED - 3/2/09 3. LEGAL & LICENSING - Alderman Brookman, Chair *Amendment/Late Fees for Business Licenses - Ord. M-20-09 & Ord. M-21-09 4. COMMUNITY DEVELOPMENT - Alderman Murphy, Chair Elgin -O'Hare Expressway/West Bypass *a. *b. Zoning Case 09-4-V/Legalize Over -Height Accessory Structure 525 S. Fifth Avenue *c. Zoning Case 09-3-V/Legalize Addition to Accessory Structure 685 Elizabeth Lane * IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THIS ITEM WILL APPEAR ON APRIL 20, 2009 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER "NEW BUSINESS" UNFINISHED BUSINESS NEW BUSINESS: 1. RESOLUTION R-52-09/Warrant Register 2. FIRST READING - Ordinance M-13-09/Amendment, 3. FIRST READING - Ordinance M-14-09/Amendment, 4. FIRST READING - Ordinance M-20-09/Amendment, 5. FIRST READING Ordinance M-21-09/Amendment, 5. Elgin -O'Hare Expressway/West Bypass 6. Zoning Case 09-4-V/Variation 525 S. 7. Zoning Case 09-3-V/Variation, CITY MANAGER COMMENTS ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT IF REPORTED OUT BY COMMITTEE Animal Control Ordinance IF REPORTED OUT BY COMMITTEE Animal Control Ordinance IF REPORTED OUT BY COMMITTEE Late Fees for Bus. Licenses IF REPORTED OUT BY COMMITTEE Late Fees for Bus. Licenses OUT BY COMMITTEE OUT BY COMMITTEE IF REPORTED IF REPORTED Fifth Avenue IF REPORTED OUT BY COMMITTEE 685 Elizabeth Lane IF REPORTED OUT BY COMMITTEE City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons.