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Council Minutes 05-06-2024MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, MAY 6, 2024 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to ORDER order by Mayor Goczkowski at 7:02 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, May 6, 2024. ROLL CALL Roll call indicated the following Aldermen present: Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz. Absent: Brookman. A quorum was present. Also present were: City Manager Wisniewski, Acting Director of Finance Podbial, Director of Public Works and Engineering Oakley, Director of Community and Economic Development Rogers, Deputy Fire Chief Matzl, Police Chief Anderson, and General Counsel Friedman. PRAYER AND The prayer and the Pledge of Allegiance to the Flag of the United States of America were PLEDGE offered by Alderman Oskerka. PROCLAMATION City Clerk Mastalski read a proclamation by Mayor Goczkowski declaring May 5-11, 2024 as Public Service Recognition Week. Mayor Goczkowski presented the proclamation to Director of Human Resources Madison. PUBLIC COMMENT Representatives of the Letter Carrier Food Drive stated the annual food drive will be Saturday, May 11, 2024; nonperishable food items can be left at one's own mailbox for collection. Mayor Goczkowski presented the letter carriers with a food donation, and took a photo with the representatives. ALDERMAN Alderman Sayad stated he is hosting a ward meeting on May 23rd at 7:00 p.m. at the ANNOUNCEMENTS Golf Road Baptist Church. He also mentioned an increase in water rates and waste hauling rates; he asked City Manager Wisniewski to speak further regarding these increases. City Manager Wisniewski stated that due to the aging water infrastructure an increase was approved to components of the water rate over the next five years effective January 1, 2024; and the water rates from the supplier increased by 3.37% will take effect June 1, 2024. She also addressed the waste hauling rates, stating there is an increase of 3%; also noting an error made on the senior rate of the current bill and a credit will be issued on the next bill. Alderman Sayad also stated there will be a Sustainability Fest on May 8th from 5:00 p.m.- 8:00 p.m. at the Des Plaines Theatre. Alderman Walsten stated he is cancelling his ward meeting scheduled for May 23' due to a conflict with the 4th ward meeting scheduled for the same day and time; he will reschedule for some time in June. He also complimented the theater and City Manager Wisniewski. Alderman Smith stated the Des Plaines Community Foundation awarded five scholarships of $1,500.00. She also stated she will be hosting a ward meeting on June 111 at 7:00 p.m. at the Frisbie Center. Alderman Charewicz stated the Mount Prospect Park District will be having a plant sale at the conservatory from May 9'-May 11 ', the Maine Township Highway Department will be having a pollinator plant giveaway on May 18' at the Izaak Walton League, and the Page 2 of 6 5/6/2024 Des Plaines Park District will be having a grand opening for Arndt Park Pool on May 25'. He also stated branch collection has started today in the 60016 area code and the collection for the 60018 area code will start on May 20'. He mentioned his next ward meeting is June 4th at 7:00 p.m. at the conservatory. He also addressed that the City will start replacing lead pipes for an estimated total cost of $120,000,000.00; a committee meeting will be scheduled soon to discuss where the funding will be allocated - City funded or billed to the residents. Alderman Moylan addressed the engineering committee was looking for feedback from surveys distributed to residents. Alderman Charewicz stated there are outstanding resident surveys which need to be completed regarding lead water pipes. MAYORAL Mayor Goczkowski gave a reminder that on Saturday, May 1 lth at 9:00 a.m. is the National ANNOUNCEMENTS Association of Letter Carriers Food Drive; food can be left on your porch to be picked up. He also stated on Saturday, May Ill at 4:00 p.m. the youth commission is having their Community Fun Fair at Prairie Lakes., and on May 21"the City will be hosting a Food Truck Roundup at Forest Elementary School. MANAGER'S City Manager Wisniewski acknowledged City staff for Public Service Recognition Week. REPORT CONSENT AGENDA Without objection, Mayor Goczkowski requested item #9 and #13 to be removed from the consent agenda. Moved by Oskerka, seconded by Walsten, to Establish the Consent Agenda without items #9 and #13. Upon voice vote, the vote was: AYES: 7 - Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 1 - Brookman Motion declared carried. Moved by Sayad, seconded by Walsten, to Approve the Consent Agenda without items #9 and # 13. Upon roll call, the vote was: AYES: 7 - Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 1 - Brookman Motion declared carried. Appointment was approved; Minutes were approved; Ordinance M-6-24 was adopted; Re -appointment was approved; Resolutions R-32-24 R-92-24, R-93-24, R-94-24, R-95-24, R-96-24, R-99-24 were adopted. City Clerk Mastalski read item #9 which was removed from the consent agenda. APPROVE AGRMT Moved by Sayad, seconded by Walsten, to Approve Resolution R-92-24, A RNWL/ NWCH RESOLUTIONAPPROVING A FIRST RENEWAL OF THE AGREEMENT BETWEEN Consent Agenda THE CITY OF DES PLAINES AND NORTHWEST COMMUNITY HEALTHCARE. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-92-24 Page 3 of 6 5/6/2024 APPROVE AGRMT/ Moved by Sayad, seconded by Walsten, to Approve Resolution R-93-24, A RESOLUTION SEWER LINING APPROVING AN AGREEMENT WITH HOERR CONSTRUCTION, INC. FOR THE PROJ/ HOERR 2024 DES PLAINES SEWER LINING PROJECT. Motion declared carried as approved Consent Agenda unanimously under Consent Agenda. Resolution R-93-24 APPROVE AUTH/ Moved by Sayad, seconded by Walsten, to Approve Resolution R-94-24, A RESOLUTION GRANT BDGT & AUTHORIZING THE EXECUTION OF A GRANT BUDGET AND AGREEMENT AGRMT/ IDCEO WITH THE STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC Consent Agenda OPPORTUNITY. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-94-24 APPROVE AGRMT/ Moved by Sayad, seconded by Walsten, to Approve Resolution R-95-24, A RESOLUTION MGMT SYS/ APPROVING AN AGREEMENT WITH CLEARCOMPANY, INC. FOR AN CLEARCOMPANY APPLICANT TRACKING, ONBOARDING, AND EMPLOYEE PERFORMANCE Consent Agenda MANAGEMENT SYSTEM. Motion declared carried as approved. unanimously under Consent Agenda. Resolution R-95-24 APPROVE PROC/ Moved by Sayad, seconded by Walsten, to Approve Resolution R-96-24, A RESOLUTION ASSESS & TEST APPROVING THE PROCUREMENT OF POLICE DEPARTMENT PROMOTIONAL SVCS/ IND ORG SOL ASSESSMENT AND TESTING SERVICES FROM INDUSTRIAL ORGANIZATION Consent Agenda SOLUTIONS, INC. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-96-24 APPROVE Moved by Sayad, seconded by Walsten, to Approve Appointment, APPROVING THE APPOINTMENT APPOINTMENT TO THE LIBRARY BOARD OF TRUSTEES FROM THE APRIL 15, 2024 CITY COUNCIL AGENDA OF ROBERT FLINN — TERM TO EXPIRE 7/17/26. Motion declared carried as approved. unanimously under Consent Agenda. APPROVE Moved by Sayad, seconded by Walsten, to Approve Re -Appointment, APPROVING THE RE -APPOINTMENT RE -APPOINTMENT TO THE BOARD OF FIRE & POLICE COMMISSIONERS FROM THE APRIL 15, 2024 CITY COUNCIL AGENDA OF D. MICHAEL ALBRECHT — TERM TO EXPIRE 4/30/27. Motion declared carried as approved. unanimously under Consent Agenda. SECOND READING/ Advanced to second reading by Sayad, seconded by Walsten, to Adopt the Ordinance ORDINANCE M-6-24, AN ORDINANCE AUTHORIZING THE DISPOSITION OF SURPLUS M-6-24 PERSONAL PROPERTY OWNED BY THE CITY OF DES PLAINES. Motion declared Consent Agenda carried as approved unanimously under Consent Agenda. SECOND READING/ Item #9 was removed from the consent agenda. ORDINANCE M-8-24 Several nonresidents advocated for kratom and expressed their disagreement with the ban of Consent Agenda the sale of kratom products. Page 4 of 6 5/6/2024 Advanced to second reading by Charewicz, seconded by Oskerka, to Adopt the Ordinance M-8-24, AN ORDINANCE AMENDING TITLE 5 OF THE CITY CODE TO PROHIBIT THE SALE OF ILLICIT THC PRODUCTS AND KRATOM. No vote. Moved by Walsten, seconded by Lysakowski to amend Ordinance M-8-24, eliminating reference to kratom and retaining the language regarding THC products, AN ORDINANCE AMENDING TITLE 5 OF THE CITY CODE TO PROHIBIT THE SALE OF ILLICIT THC PRODUCTS AND KRATOM. Upon roll call, the vote was: AYES: 4 - Lysakowski, Sayad, Walsten, Smith NAYS: 3 - Moylan, Oskerka, Charewicz ABSENT: 1 - Brookman Motion declared carried. Advanced to second reading by Charewicz, seconded by Oskerka, to Adopt the Amended Ordinance M-8-24, including an amendment eliminating reference to kratom and retaining the language regarding THC products, AN ORDINANCE AMENDING TITLE 5 OF THE CITY CODE TO PROHIBIT THE SALE OF ILLICIT THC PRODUCTS AND KRATOM. Upon roll call, the vote was: AYES: 6 - Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith NAYS: 1 - Charewicz ABSENT: 1 - Brookman Motion declared carried. RESC R-12-24 & Moved by Sayad, seconded by Walsten, to Approve Resolution R-99-24, A RESOLUTION APPROVE AGRMT/ RESCINDING RESOLUTION NO. R-12-24 AND APPROVING AN UPDATED CONSULT SVCS/ AGREEMENT WITH RYAN, LLC FOR CONSULTING SERVICES RELATED TO TIF RYAN. LLC DISTRICTS IN THE CITY. Motion declared carried as approved unanimously under Consent Agenda Consent Agenda. Resolution R-99-24 APPROVE AGRMT/ Moved by Sayad, seconded by Walsten, to Approve Resolution R-32-24, A RESOLUTION SHRED SVCS/ AUTHORIZING AN AGREEMENT WITH STERICYCLE INC., DB/A SHRED -IT, FOR STERICYCLE ON -SITE SHREDDING SERVICES. Motion declared carried as approved. unanimously Consent Agenda under Consent Agenda. Resolution R-32-24 APPROVE Moved by Sayad, seconded by Walsten, to Approve the Minutes of the City Council meeting MINUTES of April 15, 2024, as published. Motion declared carried as approved unanimously under Consent Agenda Consent Agenda. APPROVE Item #13 was removed from the consent agent and postponed to the next city council MINUTES meeting. Consent Agenda NEW BUSINESS FINANCE & ADMINISTRATION — Alderman Sayad, Chair Page 5 of 6 5/6/2024 WARRANT Alderman Sayad presented the Warrant Register. REGISTER Resolution Moved by Sayad, seconded by Charewicz, to Approve the Warrant Register of May 6, 2024, R-97-24 in the Amount of $3,412,431.61 and Approve Resolution R-97-24. Upon roll call, the vote was: AYES: 7 - Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 1 - Brookman Motion declared carried. CONSIDER City Manager Wisniewski reviewed a memorandum dated April 25, 2024. APPROVING IGA WITH THE DPPL BRD Personal Property Replacement Taxes (PPRT) are revenues collected by the State of Illinois FOR PYMT OF PERS and paid to local governments to replace money that was lost by local governments when PROP REPLC TAXES their powers to impose personal property taxes on corporations, partnerships, and other Resolution business entities were abolished. R-98-24 According to the Illinois Department of Revenue as well as the State Statutes, municipalities and townships must pay a portion of each PPRT check received to their respective libraries, if a library tax was levied on or before December 31, 1978. The city did levy a library tax in 1978 and therefore has been making a PPRT payment since that time to the Des Plaines Public Library at an amount of $92,988. In processing the Q2, 2023 payment to the Des Plaines library, staff noted an increase in the city portion of the PPRT, while the library portion remained consistent with prior quarters. In researching this further, it was noted based on the State Statutes that the amount that should be remitted to the Des Plaines Public Library should be calculated at the 1978 rate of .1677, which was the tax rate at the time for the library levy. The City has recalculated any funds outstanding to the library from the beginning of 2018 based on a 5-year statute of limitations. For the 2023 fiscal year (Q 1-Q3), the city payment is $497,158.75. Q4 2023 was paid out at the correct rate and therefore no adjustment is needed. In terms of fiscal years of 2018 to 2022, the total amount due to the library is $1,508,886.33. In collaboration with the Des Plaines Public Library, the payment of the outstanding amount will be completed in 3 phases. The first payments of $497,158.75 will be made prior to May 31, 2024, upon approval of the intergovernmental agreement. The remaining amount ($1,508,886.33) will be paid in two equal installments of $754,443.17, the first by October 15, 2024, and the second by October 15, 2025 Moved by Sayad, seconded by Lysakowski, to Approve Resolution R-98-24, A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE DES PLAINES LIBRARY BOARD FOR PAYMENT OF PERSONAL PROPERTY REPLACEMENT TAXES. Upon roll call, the vote was: AYES: 7 - Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 1 - Brookman Motion declared carried. OTHER MAYOR Mayor Goczkowski once again reminded residents of the Sustainability Fest on May 8th COMMENTS FOR from 5:00 p.m. to 8:00 p.m. at the Des Plaines Theatre. THE GOOD OF THE ORDER Page 6 of 6 5/6/2024 ADJOURNMENT Moved by Sayad, seconded by Moylan, to adjourn the meeting. Upon voice vote, motion declared carried. The meeting adjourned at 8:45 p.m. Je is M. Mastalski — CITY CLERK APPROVED BY ME THIS 20th DAY OF Ma , 2024 Andrew Goczkowski, MAYOR