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Council Minutes 01-16-24MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, JANUARY 16, 2024 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to ORDER order by Mayor Goczkowski at 6:02 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Tuesday, January 16, 2023. ROLL CALL Roll call indicated the following Aldermen present: Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz. Absent: Brookman. A quorum was present. CLOSED SESSION Moved by Sayad, seconded by Oskerka, to convene into Closed Session under the following sections of the Open Meetings Act — Probable or Imminent Litigation, Personnel, Sale of Property, Purchase or Lease of Property, Ongoing or Pending Litigation, and Collective Bargaining. Upon roll call, the vote was: AYES: 7 - Lysakowski, Moylan, Oskerka, Sayad, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 1 - Brookman Motion declared unanimously carried. The City Council recessed at 6:02 p.m. The City Council reconvened at 7:03 p.m. Roll call indicated the following Alderman present: Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz. A quorum was present. Also present were: City Manager Bartholomew, Assistant Director of Finance Podbial, Director of Public Works and Engineering Oakley, Director of Community and Economic Development Rogers, Fire Chief Anderson, Police Chief Anderson, and General Counsel Friedman. PRAYER AND The prayer and the Pledge of Allegiance to the Flag of the United States of America were PLEDGE offered by Mayor Goczkowski. ALDERMAN Alderman Sayad stated St. Zachary will be hosting an NFL kickoff party on January 28`h and ANNOUNCEMENTS a Super Bowl breakfast on February 11 °i. He also mentioned he will be having a ward meeting next month — details will be provided soon. Alderman Walsten stated he has been asked numerous times about the migrant crisis in Chicago, and asked the general counsel to provide further information on why the City Council could not go into closed session to discuss the topic. General Counsel Friedman provided information regarding closed session regulations. Alderman Charewicz stated the next 81 ward meeting will be February 61 at 7:00 p.m. at the Friendship Conservatory. He also stated Izaak Walton League will be hosting their annual game dinner on February 15'. Alderman Oskerka thanked public works for the great job of handling the snow. MAYOR Mayor Goczkowski also thanked City staff. ANNOUNCEMENTS Page 2 of 9 1/16/2024 MANAGER'S City Manager Bartholomew introduced Director of Community and Economic Development REPORT Rogers. CONSENT AGENDA Without objection, Item #13 was removed from the consent agenda due to a scrivener's error at the request of Mayor Goczkowski. Alderman Brookman requested Item #25 to be removed from the consent agenda. Alderman Walsten requested Item #1 to be removed from the consent agenda. Moved by Brookman, seconded by Oskerka, to Establish the Consent Agenda without items #1, #13, and #25. Upon voice vote, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Moved by Brookman, seconded by Lysakowski, to Approve the Consent Agenda without items #1, #13, & #25. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Minutes were approved; Ordinance M-26-23, Z-33-23, Z-34-23 were adopted; Resolutions R-1-24, R-2-24, R-3-24, R-4-24, R-5-24, R-6-24, R-7-24, R-8-24, R-9-24, R-10-24, R-11-24, R-13-24, R-14-24, R-15-24, R-16-24, R-17-24, R-18-24, R-19-24, R-20-24 were adopted. City Clerk Mastalski read the items which were removed from the Consent Agenda. APPROVE Item #1 was removed from the Consent Agenda. VACATING ALLEY/ 170-190 S. DES Moved by Walsten, seconded by Brookman, to Table indefinitely Ordinance M-25-23, AN PLAINES RIVER RD, ORDINANCE VACATING A PUBLIC ALLEY AT 170-190 S. DES PLAINES RIVER 1460 RAND RD. & ROAD, 1460 RAND ROAD, AND 1484 RAND ROAD. 1484 RAND RD Upon voice vote, the vote was: Consent Agenda AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz Ordinance NAYS: 0 - None M-25-23 ABSENT: 0 - None Motion declared carried. AUTH EXPEND Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-1-24, A FUNDS/ SW LIC AG/ RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A TYLER TECH SOFTWARE LICENSE AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR Consent Agenda SOFTWARE LICENSES AND MAINTENANCE SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-1-24 Page 3 of 9 1/16/2024 APPROVE T.O 14/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-2-24, A WTR WTR MTR RESOLUTION APPROVING TASK ORDER NO. 14 WITH M.E. SIMPSON COMPANY, TEST/M.E. SIMPSON INC. FOR LARGE WATER METER TESTING. Motion declared carried as approved Consent Agenda unanimously under Consent Agenda. Resolution R-2-24 APPROVE T.O. 12/ FH Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-3-24, A MAINT & FLOW RESOLUTION APPROVING TASK ORDER NO. 12 WITH M.E. SIMPSON COMPANY, TEST/ M.E. SIMPSON INC. FOR FIRE HYDRANT MAINTENANCE AND FLOW TESTING. Motion declared Consent Agenda carried as approved unanimously under Consent Agenda. Resolution R-3-24 APPROVE AG/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-4-24, A BOILER & HEATER/ RESOLUTION APPROVING AN AGREEMENT WITH R. J. O'NEIL, INC. FOR THE R.J. O'NEIL DES PLAINES PUBLIC WORKS BUILDING BOILER REPLACEMENT AND MAIN Consent Agenda GARAGE INFRARED HEAT INSTALLATION. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-4-24 APPROVE AG/ LS Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-5-24, A MAINT/ BEARY RESOLUTION APPROVING AN AGREEMENT WITH BEARY LANDSCAPING, INC. Consent Agenda FOR LANDSCAPE MAINTENANCE FOR CITY -OWNED GREENSPACE. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-5-24 AUTH PURCH/ F-250 Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-6-24, A & EO/ SUTTON & RESOLUTION AUTHORIZING THE PURCHASE OF A FORD F-250 PICK-UP TRUCK REGIONAL FROM SUTTON FORD AND UPFITTING EQUIPMENT FROM REGIONAL TRUCK Consent Agenda EQUIPMENT. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-6-24 AUTH PURCH/ F-450 Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-7-24, A & EO/ SUTTON & RESOLUTION AUTHORIZING THE PURCHASE OF A FORD F-450 DUMP TRUCK HENDERSON FROM SUTTON FORD AND UPFITTING EQUIPMENT FROM HENDERSON Consent Agenda PRODUCT. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-7-24 APPROVE PURCH/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-8-24, A CARGO VAN / RESOLUTION AUTHORIZING THE PURCHASE OF A FORD E -TRANSIT CARGO CURRIE VAN FROM CURRIE MOTORS. Motion declared carried as approved unanimously under Consent Agenda Consent Agenda. Resolution R-8-24 Page 4 of 9 1/16/2024 APPROVE PROF SVC Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-9-24, A AG/ ADMIN RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BACKFLOW TEST/ BACKFLOW SOLUTIONS, INC. FOR ADMINISTRATIVE SERVICES FOR THE CITY BACKFLOW SOLN BACKFLOW TESTING PROGRAM. Motion declared carried as approved unanimously Consent Agenda under Consent Agenda. Resolution R-9-24 APPROVE PURCH/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-10-24, A CARDIAC MON/ RESOLUTION APPROVING THE PURCHASE OF ZOLL X -SERIES CARDIAC ZOLL MONITORS FROM ZOLL MEDICAL CORPORATION. Motion declared carried as Consent Agenda approved unanimously under Consent Agenda. Resolution R-10-24 APPROVE PURCH/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-11-24, A FD UNIFORMS/ TIME RESOLUTION APPROVING THE PURCHASE OF FIRE DEPARTMENT UNIFORMS Consent Agenda FROM ON TIME EMBROIDERY, INC. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-11-24 APPROVE AGRMT/ Item #13 was removed from the consent agenda without objection due to a scrivener's error. TIF DIST CONSULT SVCS/RYAN Consent Agenda Resolution R-12-24 APPROVE T.O. 1/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-13-24, A WTR SVC RPR/ M.O. RESOLUTION APPROVING TASK ORDER NO. 1 WITH M.Q. CONSTRUCTION Consent Agenda COMPANY FOR ADDITIONAL WATER SERVICE REPAIR SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-13-24 APPROVE EXPEND Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-14-24, A FUNDS/ HVAC RPR& RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A INSTALL/ HELM CONTRACT WITH HELM SERVICE FOR HVAC REPAIR AND INSTALLATION. Consent Agenda Motion declared carried as approved unanimously under Consent Agenda. Resolution R-14-24 APPROVE MAINT/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-15-24, A IL HWY CODE RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE (24 - Consent Agenda 00000 -00 -GM). Motion declared carried as approved unanimously under Consent Agenda. Resolution R-15-24 Page 5 of 1/16/2024 APPROVE AG/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-16-24, A EMERG WTR SVC/ RESOLUTION APPROVING AN EMERGENCY INTERCONNECT WATER SERVICE NW WTR COMM AGREEMENT WITH THE NORTHWEST WATER COMMISSION. Motion declared Consent Agenda carried as approved unanimously under Consent Agenda. Resolution R-16-24 APPROVE PURCH/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-17-24, A LEAK DETECT EO/ RESOLUTION APPROVING THE PURCHASE OF LEAK DETECTION EQUIPMENT SUBSURFACE SOLN FROM SUBSURFACE SOLUTIONS. Motion declared carried as approved unanimously Consent Agenda under Consent Agenda. Resolution R-17-24 APPROVE RED/ LTR Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-18-24, A CR/ HALSTON MKT RESOLUTION APPROVING THE REDUCTION OF THE LETTER OF CREDIT FOR Consent Agenda THE HALSTON MARKET DEVELOPMENT AT 1050 EAST OAKTON STREET. Motion declared carried as approved unanimously under Consent Agenda. Resolution R-18-24 APPROVE PURCH/ Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-19-24, A TRK CHASSIS & RESOLUTION APPROVING AN AGREEMENT FOR THE PURCHASE OF TWO 5 - CMV/ NW TRK TON TRUCK CHASSIS AND SEMI -TRACTOR FROM NORTHWEST TRUCKS, INC. Consent Agenda Motion declared carried as approved unanimously under Consent Agenda. Resolution R-19-24 APPROVE PURCH & Moved by Brookman, seconded by Lysakowski, to Approve Resolution R-20-24, A INSTALL/ WTR MTR/ RESOLUTION APPROVING AN AGREEMENT WITH CORE & MAIN, LP FOR THE CORE & MAIN PURCHASE AND INSTALLATION OF SENSUS WATER METERS. Motion declared Consent Agenda carried as approved unanimously under Consent Agenda. Resolution R-20-24 SECOND READING/ Advanced to second reading by Brookman, seconded by Lysakowski, to Adopt the ORDINANCE Ordinance M-26-23, AN ORDINANCE DECLARING A 2009 BOBCAT T300 OWNED M-26-23 BY THE CITY OF DES PLAINES AS SURPLUS AND APPROVING THE PURCHASE Consent Agenda OF A BOBCAT TRACK SKID -STEER FROM ATLAS BOBCAT. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING/ Advanced to second reading by Brookman, seconded by Lysakowski, to Adopt the ORDINANCE Ordinance Z -33-23, AN ORDINANCE APPROVING A ZONING MAP AMENDMENT Z-33-23 AND A PRELIMINARY PLANNED UNIT DEVELOPMENT PLAT FOR 900 Consent Agenda GRACELAND AVENUE AND 1217 THACKER STREET (CASE #23 -039 -MAP -PUD - SUB). Motion declared carried as approved unanimously under Consent Agenda. Page 6 of 9 1/16/2024 SECOND READING/ Advanced to second reading by Brookman, seconded by Lysakowski, to Adopt the ORDINANCE Ordinance Z-34-23, AN ORDINANCE APPROVING A ZONING MAP AMENDMENT Z-34-23 FOR 1217 THACKER STREET/919-921 GRACELAND AVENUE, DES PLAINES, Consent Agenda ILLINOIS. (CASE #23 -040 -MAP). Motion declared carried as approved unanimously under Consent Agenda. AMEND SEC 7-10-6/ Item #25 was removed from the Consent Agenda. CITY CODE/ FINES Consent Agenda Moved by Brookman, seconded by Walsten, to send back to staff to address tiered fines, Ordinance M-1-24, AN ORDINANCE AMENDING SECTION 7-10-6 OF THE CITY Ordinance CODE REGARDING FINES. M-1-24 No Vote. Moved by Lysakowski, seconded by Oskerka, a Substitute Motion, to Approve First Reading of Ordinance M-1-24, AN ORDINANCE AMENDING SECTION 7-10-6 OF THE CITY CODE REGARDING FINES. Upon roll call, the vote was: AYES: 5 - Lysakowski, Moylan, Oskerka, Sayad, Charewicz NAYS: 3 - Brookman, Walsten, Smith ABSENT: 0 - None Motion declared carried. APPROVE Moved by Brookman, seconded by Lysakowski, to Approve the Minutes of the City Council MINUTES meeting of December 18, 2023, as published. Motion declared carried as approved Consent Agenda unanimously under Consent Agenda. NEW BUSINESS MAYOR GOCZKOWSKI CONSIDER The City Council considered proposed amendments to Title 7 of the Des Plaines City Code AMENDING TITLE 7 regarding the loading and unloading of intercity buses. OF THE CITY CODE REGARDING Moved by Moylan, seconded by Lysakowski, to Approve First Reading of Ordinance LOADING AND M-2-24, AN ORDINANCE AMENDING TITLE 7 OF THE CITY CODE REGARDING UNLOADING OF LOADING AND UNLOADING OF INTERCITY BUSES. INTERCITY BUSES Upon voice vote, the vote was: Ordinance AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, M-2-24 Brookman, Walsten, Smith, Charewicz NAYS: 0- None ABSENT: 0- None Motion declared carried. Advanced to second reading by Lyaskowski, seconded by Walsten, to Adopt the Ordinance M-2-24, AN ORDINANCE AMENDING TITLE 7 OF THE CITY CODE REGARDING LOADING AND UNLOADING OF INTERCITY BUSES. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Sayad, Brookman, Walsten, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Page 7 of 9 1/16/2024 FINANCE & ADMINISTRATION — Alderman Sayad, Chair WARRANT Alderman Sayad presented the Warrant Register. REGISTER Resolution Moved by Sayad, seconded by Brookman, to Approve the Warrant Register of R-21-24 January 16, 2024, in the Amount of $8,313,950.73 and Approve Resolution R-21-24. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. CONSIDER On November 20, 2023, City Council adopted an ordinance establishing a paid leave policy APPROVING PAID program for full-time employees, which exempted the City of Des Plaines from the Illinois VACATION LEAVE Paid Leave for All Workers Act (Public Act 102-1143), through its home rule authority. TO REGULAR PART- Through discussion, City Council requested that the benefit of paid time off for regular part - TIME EMPLOYEES time employees be brought for discussion and consideration at a later date. Resolution R-22-24 Regular part-time employees are those with a regular schedule of between 9 and 27.5 working hours per week. They work year-round and are not considered temporary employees. There are currently 17 part-time employees that work this schedule. Staff recommends providing these part-time employees one (1) hour of vacation for every 40 hours worked, with an accrual bank not to exceed 1.5 times their annual accrual; providing pro -rated vacation accruals for regular part-time City employees. Moved by Sayad, seconded by Walsten, to Approve Resolution R-22-24, ARESOLUTION APPROVING PAID VACATION LEAVE TO CITY OF DES PLAINES REGULAR PART-TIME EMPLOYEES. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. COMMUNITY SERVICES — Alderman Smith, Chair CONSIDER AUTH Consideration by the City Council to approve the Interlocal Agreement between the City and THE EXECUTION OF the Des Plaines Community Senior Center (a.k.a. the Frisbie Senior Center), as well as AN AG WITH THE authorize advance subsidy funding in the amount of $64,900 for the 2024 fiscal year. PARK DISTRICT AND THE SENIOR Stephen Samuelson, President of the Senior Center, spoke on their behalf. CENTER FOR THE PROVISION OF Moved by Walsten, seconded by Charewicz, to Approve Resolution R-23-24, A FUNDING FOR SVCS RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE Resolution DES PLAINES PARK DISTRICT AND THE DES PLAINES COMMUNITY SENIOR R-23-24 CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. Page 8 of 9 1/16/2024 CONSIDER AUTH Consideration by the City Council to approve the Interlocal Agreement between the City of THE EXECUTION OF Des Plaines and the Des Plaines Community Senior Center (a.k.a. the Frisbie Senior Center) AN AG WITH THE to provide the Meals on Wheels program, as well as authorize subsidy funding in the SENIOR CENTER budgeted amount of $47,200 for the 2024 fiscal year. FOR THE PROVISION OF FUNDING FOR During the 2024 Budget deliberations the Des Plaines Community Senior Center requested MEALS ON WHEELS a $47,200 subsidy from the City for the Meals on Wheels program, which was approved by Resolution the City Council. R-24-24 Moved by Charewicz, seconded by Brookman, to Approve Resolution R-24-24, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR THE MEALS ON WHEELS PROGRAM. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. CONSIDER AUTH Consideration by the City Council to approve the Interlocal Agreement between the City of EXECUTION OF AN Des Plaines and the Des Plaines Community Senior Center (a.k.a. the Frisbie Senior Center), AG WITH THE as well as authorize an annual subsidy funding in the amount of $49,000. FOR THE PROVISION The Des Plaines Community Senior Center offers a wide variety of services, such as daily OF FUNDING FOR social and recreational activities, on-going educational programming, one on one counseling HEALTH AND options focusing on health, legal, employment, as well as others. The Senior Center works SUPPORT SVCS closely with the Community and Police Social Workers in the City's Police Department. Resolution Over the past several years the City of Des Plaines has partnered with the Senior Center on R-25-24 the meals on wheels program. In 2017, the City Council approved an agreement with the Senior Center to provide additional services that have been previously provided by the City. Some of the services that have been offered include the following: Health Screenings, Support Groups, Referrals, Housing, In-home support, Rehabilitation, Miscellaneous local resources and assistance programs. The cost of providing this service is $49,000, which the City has agreed to fund on an annual basis. Moved by Lysakowski, seconded by Smith, to Approve Resolution R-25-24, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR HEALTH AND SUPPORT SERVICES. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. CONSIDER Consideration by the City Council to approve the Interlocal Agreement between the City of APPROVING AG Des Plaines and the Des Plaines History Center, as well as authorize subsidy funding in the WITH HISTORY CTR budgeted amount of $75,000 for the 2024 fiscal year. FOR FUND SVCS Resolution During the 2024 Budget deliberations the Des Plaines History Center requested a $75,000 R-26-24 subsidy from the City for the administration of the History Center programs as well as special Page 9 of 9 1/16/2024 events. The additional funding will be used for expanded programs, events, and outreach to help make historical and educational resources more accessible to the public. The Des Plaines History Center is a 501(c)(3), nonprofit organization that operates through the work of paid staff and volunteers, under the guidance and supervision of a Board of Trustees. Stan Kotecki, a representative of the History Center, spoke on their behalf. Moved by Charewicz, seconded by Oskerka, to Approve Resolution R-26-24, A RESOLUTION APPROVING AN AGREEMENT WITH THE DES PLAINES HISTORY CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 8 - Lysakowski, Moylan, Oskerka, Sayad, Brookman, Walsten, Smith, Charewicz NAYS: 0 - None ABSENT: 0 - None Motion declared carried. ADJOURNMENT Moved by Brookman, seconded by Oskerka to adjourn the meeting. Upon voice vote, motion declared carried. The meeting adjourned at 8:04 p.m. i (TJIC Mastalski — CITY CNLERK APPROVED BY ME THIS 5th DAY OF Februa , 2024 Andrew Goczkowski, MAYOR