20220118 Council Packet (2)
Tuesday, January 18, 2022
Closed Session – 6:30 p.m.
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
CLOSED SESSION
PROPERTY ACQUISITION
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
(matters not on the agenda)
ALDERMEN ANNOUNCEMENTS/COMMENTS
MAYORAL ANNOUNCEMENTS/COMMENTS
Motion to Extend Declaration of Civil Emergency
CITY CLERK ANNOUNCEMENTS/COMMENTS
MANAGER’S REPORT
CITY ATTORNEY/GENERAL COUNSEL REPORT
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CONSENT AGENDA
1. Approve New Ownership for an Existing Class M Liquor License (Gas Station/Retail Sales of Beer & Wine
Only for Off-Site Consumption) for 7-Eleven, Inc., d/b/a 7-Eleven #30101J, 825 West Oakton Street
2. FIRST READING – ORDINANCE M-2-22: Approving a New Class B Liquor License for Bulk Sales/
Retail Only (Off-Site Consumption) for CJN Liquors, LLC, 1572 Rand Road
3. FIRST READING – ORDINANCE M-5-22: Approving an Agreement with Northeastern Illinois Police
Safety Training Association (NIPSTA) for the Disposition of a Surplus Tower Ladder Truck
4. RESOLUTION R-13-22: Approving the Purchase of a Kubota V-Series Utility Vehicle Through Sourcewell
Contract from Russo Power Equipment, Schiller Park, Illinois in the Amount of $40,072.04. Budgeted Funds
– Equipment Replacement.
5. RESOLUTION R-14-22: Approving a Standard Agreement with Kevin Shaughnessy for Polygraph Testing
Services for Law Enforcement and Firefighter Candidates
6. RESOLUTION R-15-22: Approving a Standard Agreement with Cops and Fire Personnel Testing Service,
Inc. for Psychological Testing Services for Law Enforcement and Firefighter Candidates
7. FIRST READING ORDINANCE M-4-22: Declaring a Backhoe Loader Owned by the City of Des Plaines
as Surplus and Approving the Purchase of a John Deere 410L Backhoe Loader Through Sourcewell Contract
#032119-JDC from West Side Tractor Sales Company, Naperville, Illinois in the Amount of $139,750.76.
Budgeted Funds – Equipment Replacement Fund.
8. RESOLUTION R-23-22: Approving Change Order No. 1 to Hoerr Construction for Sewer Lining
9. Minutes/Regular Meeting – January 3, 2022
10. Minutes/Closed Session – January 3, 2022
UNFINISHED BUSINESS
1. Discussion of Metropolitan Square Plaza Redesign Options (The Lakota Group)
NEW BUSINESS
1. FINANCE & ADMINISTRATION – Alderman Artur Zadrozny, Chair
a. Warrant Register in the Amount of $4,029,945.29 – RESOLUTION R-17-22
2. COMMUNITY DEVELOPMENT – Alderman Malcolm Chester, Chair
a. Consideration of a Map Amendment to Rezone 1387 Prospect Avenue from C-1 to C-3 –
ORDINANCE Z-1-22
b. Consideration of a Waiver of Additional Pre-Conditions for Financial Incentive Closing for Orchards
at O’Hare Development – RESOLUTION R-18-22
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3. COMMUNITY SERVICES – Alderman Shamoon Ebrahimi, Chair
a. Discussion of 2022 City-Sponsored Events Plan
b. Consideration of an Agreement with the Des Plaines Community Senior Center for Subsidy
Funding in the Amount of $55,000 for the 2022 Fiscal Year – RESOLUTION R-19-22
c. Consideration of an Agreement with the Des Plaines Community Senior Center Regarding the Meals
on Wheels Program in the Amount of $40,000 for the 2022 Fiscal Year – RESOLUTION R-20-22
d. Consideration of an Agreement with the Des Plaines Community Senior Center for the Provision of
Funding for Health and Support Services in the Amount of $41,500 – RESOLUTION R-21-22
4. PUBLIC SAFETY – Alderman Sean Oskerka, Chair
a. Consideration of Amendments to the Rules of Board of Fire & Police Commissioners –
RESOLUTION R-22-22
b. Consideration of Approval of Notice to Withdraw from Regional Emergency Dispatch (RED) Center –
RESOLUTION R-24-22
OTHER MAYOR/ALDERMEN COMMENTS FOR THE GOOD OF THE ORDER
ADJOURNMENT
ORDINANCES ON THE AGENDA FOR FIRST READING APPROVAL MAY ALSO, AT THE COUNCIL’S
DISCRETION, BE ADOPTED FOR FINAL PASSAGE AT THE SAME MEETING.
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these
persons.
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5301
desplaines.org
Date: December 20, 2021
To: Honorable Aldermen
From: Andrew Goczkowski, Local Liquor Commissioner
Cc: Vickie Baumann, Permit Technician, Registration & License Division
Subject: Liquor License Request for a New Ownership for an Existing Liquor License
Attached please find a Liquor License request for the following applicant:
7-Eleven Inc dba 7-Eleven #30101J
825 W Oakton St
Class M – Gas Station/Retail Sales Beer & Wine Only (for off-site consumption only)
No New Increase
The complete application packet is on file in the Community and Economic Development Department. The
required posting will be completed January 4, 2022 and all necessary fees have been secured.
This request will come before you on the Consent Agenda of the City Council meeting of Tuesday
January 18, 2022.
Andrew Goczkowski
Mayor
Local Liquor Commissioner
Attachment: Application Packet
Page 1 of 10
CONSENT AGENDA #1.
Page 2 of 10Attachment 1
Page 3 of 10Attachment 1
Page 4 of 10Attachment 1
Page 5 of 10Attachment 1
Page 6 of 10Attachment 1
Page 7 of 10Attachment 1
Page 8 of 10Attachment 1
Page 9 of 10Attachment 1
Page 10 of 10Attachment 1
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5301
desplaines.org
Date: December 20, 2021
To: Honorable Aldermen
From: Andrew Goczkowski, Local Liquor Commissioner
Cc: Vickie Baumann, Permit Technician, Registration & License Division
Subject: Liquor License Request for an Increase in Liquor License Classification
Attached please find a Liquor License request for the following applicant:
CJN Liquors LLC
1572 Rand Road
Class B – Bulk Sales Retail Only (off-site consumption only)
-New Increase from 14 to 15
The complete application packet is on file in the Community and Economic Development Department. The
required posting will be completed January 4, 2022 and all necessary fees have been secured.
This request will come before you on the Consent Agenda of the City Council meeting of Tuesday,
January 18, 2022.
Andrew Goczkowski
Mayor
Local Liquor Commissioner
Attachments:
Attachment 1 – Application Packet
Ordinance M-2-22
Page 1 of 9
CONSENT AGENDA #2.
Page 2 of 9Attachment 1
Page 3 of 9Attachment 1
Page 4 of 9Attachment 1
Page 5 of 9Attachment 1
Page 6 of 9Attachment 1
Page 7 of 9Attachment 1
{00124360.1} 1 | Page
CITY OF DES PLAINES
ORDINANCE M - 2 - 22
AN ORDINANCE AMENDING THE CITY CODE TO ADD
ONE CLASS “B” LIQUOR LICENSE.
WHEREAS, CJN Liquors LLC ("Applicant") applied to the Department of Community
and Economic Development for a Class B liquor license for the premises commonly known as
1572 Rand Road, Des Plaines, Illinois ("Premises") pursuant to Chapter 4 of Title 4 of the Des
Plaines City Code ("City Code"); and
WHEREAS, the City desires to issue one Class B liquor license to the Applicant for the
Premises; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
grant the Applicant a Class B liquor license for the Premises;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as the findings of the City Council.
SECTION 2: APPROVAL OF LIQUOR LICENSE. The City Council hereby grants
the Applicant a Class B Liquor License to the Applicant for the Premises.
SECTION 3: FEE SCHEDULE. Section 1, titled “Fee Schedule,” of Chapter 18, titled
"Schedule of Fees," of Title 4, titled “Business Regulations,” of the City Code is hereby amended
further to read as follows:
4-18-1: FEE SCHEDULE:
Section Fee Description Number Term Fee
New
* * *
Chapter 4 Liquor Control
4-4-5A License Fees and Number:
Class Number Term Initial Fee Annual Fee
Class B 14 15 Annual $3,630.00 $1,815.00
* * *
Page 8 of 9
{00124360.1} 2 | Page
SECTION 4: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after its passage, approval, and publication in pamphlet form according to law.
PASSED this _____day of ____________, 2022.
APPROVED this _____ day of ____________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
______ day of ________________, 2022.
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Add One Class B Li quor License for CJN Liquors LLC 1572 Rand Road
Page 9 of 9
FIRE DEPARTMENT
405 S. River St
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
Date: January 5, 2022
To: Michael G. Bartholomew, City Manager
From: Daniel Anderson, Fire Chief DA
Subject: Intergovernmental Agreement with Northeastern Illinois Public Safety Training Academy
MEMORANDUM
Issue: The City Council, at its October 18, 2021 meeting, adopted Ordinance M-16-21 which authorized
the disposition of surplus personal property owned by the City of Des Plaines (“City”). One of the items on
the list of property to be auctioned is a 2002 Pierce Tower Ladder that was previously taken out of front-line
service.
Fire Department staff was approached by the Northeastern Illinois Public Safety Training Academy
(“NIPSTA”) who expressed interest in acquiring the unit. In lieu of sending the unit to auction, NIPSTA
proposed offering tuition credits in exchange for conveying the piece of fire apparatus to them.
Analysis: NIPSTA has offered $30,000 in tuition credits over two years with only limited restrictions. The
offer exceeds the anticipated revenue received from the unit being auctioned and as well as what the City
may have received selling it to a reseller of fire apparatus.
NIPSTA offers training courses for Fire, Police, and Public Works. The Fire Department uses the NIPSTA
Fire Academy for training new hires who do not possess firefighter certification as well as numerous other
courses. The tuition credits may also be utilized by Police and Public Works if needed.
Recommendation: I recommend approval of Ordinance M - 5 - 22 approving an IGA with NIPSTA for the
disposition of a surplus ladder truck.
Attachments:
Ordinance - M - 5 - 22
Exhibit A
Page 1 of 9
CONSENT AGENDA #3.
CITY OF DES PLAINES
ORDINANCE M - 5 - 22
AN ORDINANCE APPROVING AN
INTERGOVERNMENTAL AGREEMENT WITH THE
NORTHEASTERN ILLINOIS POLICE SAFETY TRAINING
ASSOCIATION (NIPSTA) FOR THE DISPOSITION OF A
SURPLUS TOWER LADDER TRUCK.___________________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, on October 18, 2021, the City Council adopted Ordinance No. M-16-21,
which declared certain personal property owned by the City, including a 2000 Pierce tower truck
with VIN 4PICT02S3YA000882 (“Fire Truck”), as surplus property and approved the disposition
of the surplus property, including the Fire Truck, via an auction conducted by Obenoff Auction
Services; and
WHEREAS, in exchange for the conveyance of the Fire Truck, Northeastern Illinois
Police Safety Training Association (“NIPSTA”) has offered to provide the City with tuition credits
(“Tuition Credits”) equal to $30,000, to be utilized over two years, in amount not to exceed
$15,000 per year (“NIPSTA Offer”); and
WHEREAS, instead of disposing of the Fire Truck through an auction, the City desires to
dispose of the Fire Truck by conveying it to NIPSTA in accordance with the NIPSTA Offer; and
WHEREAS, the City and NIPSTA desire to enter into an intergovernmental agreement
setting forth their respective rights and obligations with respect to the conveyance of the Fire Truck
and the receipt of the Tuition Credits (“Agreement”); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the Agreement with NIPSTA and dispose of the Fire Truck at in the manner set forth in
this Ordinance;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this ordinance as the findings of the City Council.
Page 2 of 9
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Ordinance as Exhibit A, and in a final form
approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes and directs the City Manager to execute, and the City Clerk to seal, on behalf of
the City, the final Agreement.
SECTION 4: AUTHORIZATION TO DISPOSE OF PERSONAL PROPERTY.
Pursuant to Section 11-76-4 of the Illinois Municipal Code, 65 ICLS 5/11-76-4, Section 1-12-4 of
the City Code of the City of Des Plaines, and the home rule powers of the City, the City Council
hereby finds that the Fire Truck is no longer necessary or useful to, or for the best interest of, the
City. The City Manager, or his designee, is hereby authorized to covey the Fire Truck to NIPSTA
in accordance with the Agreement.
SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval and publication in pamphlet form according to law.
[SIGNATURE PAGE FOLLOWS]
Page 3 of 9
PASSED this _____ day of _________________, 2022.
APPROVED this _____ day of ___________________, 2022.
VOTE: AYES ______ NAYS ______ ABSENT ______
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of ____________, 2022.
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Authorizing Disposition of Property Vehicles and Equipment via Obenauf Auction Service Fall 2021
Page 4 of 9
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DES PLAINES
AND THE NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING ACADEMY
(Fire Truck Conveyance)
This Intergovernmental Agreement ("Agreement") is entered into on the ____ day of
_____________, 2022 and between City of Des Plaines (“City”), an Illinois home rule
municipality, and the Northeastern Illinois Public Safety Training Academy (“NIPSTA”), an
Illinois intergovernmental agency.
WITNESSETH:
WHEREAS, the City is a home rule municipality under Article VII, Section 6(a) of the
Illinois Constitution and, pursuant to Section 3 of the Intergovernmental Cooperation Act, may
exercise its home rule powers, privileges, functions and authority jointly with other units of
government; and
WHEREAS, NIPSTA is an intergovernmental agency comprised of municipalities, fire
protection districts, and other organizations located in the Chicago metropolitan area that have
combined energies and resources to create a regional, state-of-the-art public safety training
program; and
WHEREAS, the City desires to convey title and ownership to a certain 2000 Pierce Fire
Truck (4PICT02S3YA000882) (the “Fire Apparatus”) to NIPSTA for NIPSTA’s use in providing
public safety training services; and
WHEREAS, in exchange for the conveyance of the Fire Apparatus, NIPSTA will provide
the City with tuition credits equal to $30,000, to be utilized in no more than two (2) years from the
date of this agreement, not to exceed $15,000 per year (without the expressed and written consent
of the NIPSTA Executive Director) and ensuring that no more than two (2) Des Plaines employees
are simultaneously enrolled tuition-free in any given program, including the NIPSTA Fire
Academy; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units
of local government “to obtain or share services and to exercise, combine, or transfer any power
or function, in any manner not prohibited by law or ordinance”; and
WHEREAS, Section 5 of the Intergovernmental Cooperation Act (5 ILCS 220/5)
authorizes units of local government to contract with other local governments to perform any
governmental service, activity or undertaking or to combine, transfer, or exercise any powers,
functions, privileges or authority which any of the public agencies entering into the contracts is
authorized by law to perform; and
WHEREAS, the City and NIPSTA desire to enter into this Agreement to set forth the
terms and conditions upon which the City will convey the Fire Apparatus to NIPSTA.
Page 5 of 9Exhibit A
NOW, THEREFORE, in consideration of the mutual promises herein stated and other
good and valuable consideration, the sufficiency of which is hereby acknowledged, NIPSTA and
the City agree as follows.
1.Incorporation of Recitals. The above captioned recitals are incorporated herein as if
written in full.
2.Conveyance of Fire Apparatus. The City agrees to convey the Fire Apparatus, and all of
its appurtenances and accessories in as-is condition, to NIPSTA, subject to the terms and
conditions of this Agreement, for public safety training purposes. The City will execute the
Bill of Sale attached hereto as Exhibit A conveying the Fire Apparatus to NIPSTA upon
the execution of this Agreement. In conveying the Fire Apparatus in as-is condition, the
City Makes no warranties or representations regarding the condition of the Fire Apparatus
or its suitability for any purpose.
3.NIPSTA Academy Credit. In consideration for the conveyance of the Fire Apparatus,
NIPSTA will provide the City with tuition credits equal to $30,000, to be utilized in no
more than two (2) years from the date of this agreement, not to exceed $15,000 per year
(without the expressed and written consent of the NIPSTA Executive Director) and
ensuring that no more than two (2) Des Plaines employees are simultaneously enrolled
tuition-free in any given program, including the NIPSTA Fire Academy. The class credits
will be provided by NIPSTA at no cost to the City.
4.Title to the Fire Apparatus. Upon the execution of this Agreement and the Bill of Sale
attached hereto as Exhibit A, the City will transfer title to the Fire Apparatus to NIPSTA.
NIPSTA will then be solely responsible for obtaining any registrations, licenses or permits
for the Fire Apparatus.
5.Insurance. Upon the execution of this Agreement and the Bill of Sale, NIPSTA will be
solely responsible for obtaining any required insurance for the Fire Apparatus.
6.Indemnification. NIPSTA shall indemnify and hold harmless the City and its
officers, officials, employees, volunteers and agents from and against all claims,
damages, losses and expenses, including but not limited to reasonable legal fees
(attorney and paralegal fees and court costs), arising from or in any way connected
with: (i) NIPSTA’s use of the Fire Apparatus; (ii) any act, omission, wrongful act
or negligence of NIPSTA or any of NIPSTA’s contractors or subcontractors, or the
partners, directors, officers, agents, volunteers or employees relating in any manner
to the Fire Apparatus; and (iii) any accident, injury or damage occurring on, in or
in connection with the Fire Apparatus after its conveyance to NIPSTA by the City.
7.Waiver & Release of All Claims; Assumption of Risk. NIPSTA acknowledges and
agrees that that, in consideration for the conveyance of the Fire Apparatus, NIPSTA is
expressly assuming the risk and legal liability relating to the use of the Fire Apparatus,
and is waiving and releasing all claims against the City for injuries, damages or loss
Page 6 of 9Exhibit A
which NIPSTA might sustain arising out of or in any way connected with NIPSTA’s
use of the Fire Apparatus.
8.Choice of Law and Dispute Resolution. This Agreement shall be construed and
interpreted according to the laws of the State of Illinois, and venue for any dispute relating
to this Agreement will be in the Circuit Court of Cook County, Illinois.
9.Approval. NIPSTA and the City shall take such steps as are necessary under the law to
approve, and to authorize the execution and delivery of, this Agreement.
10.Complete Agreement and Amendment. This Agreement memorializes the full and
complete understanding of NIPSTA and the City. This Agreement may be amended at any
time by the mutual consent of the parties hereto, expressed in a written instrument executed
and delivered with the same formality with which this instrument was executed and
delivered.
11.Severability. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to be
contrary to law, or contrary to any rule or regulation having the effect or force of law, such
decision shall not affect the validity of the remaining portions of the Agreement.
Page 7 of 9Exhibit A
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized representatives and caused their respective corporate seals
to be affixed hereunto. This Agreement shall be in full force and effect as of the date the last of
the parties executes this Agreement, which date shall be inserted in the first paragraph of this
Agreement.
For the Northeastern Illinois Public Safety
Training Academy
B y:_______________________________
Name:_____________________________
President of Board of Directors
Date:______________________________
Attest:
___________________________________
Name:______________________________
Secretary
Date:______________________________
For the City of Des Plaines
B y:_______________________________
Name:_____________________________
City Manager
Date:_____________________________
Attest:
___________________________________
Name:_____________________________
City Clerk
Date:______________________________
Page 8 of 9Exhibit A
Exhibit A
BILL OF SALE
Seller, the City of Des Plaines, an Illinois municipal corporation, in consideration of TEN
AND NO/100 DOLLARS ($10.00), receipt whereof is acknowledged, does sell and convey,
assign, transfer, warrant and set over title and ownership to the Northeastern Illinois Public Safety
Training Academy (NIPSTA), an Illinois intergovernmental agency, the following personal
property:
2000 Pierce Fire Truck, 4PICT02S3YA000882
Seller represents and warrants to NIPSTA that Seller is the absolute owner of said personal
property, that said personal property is free and clear of all liens, charges and encumbrances, and
that Seller has full right, power and authority to sell and convey title and ownership to said personal
property and to make this Bill of Sale. All warranties of quality, fitness and merchantability are
excluded.
IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at _________,
this ___ day of _______________, 2022.
By: _______________________________________
__________________________________________
(Type or Print Name Here)
Its: ______________________________________
ATTEST:
By: ___________________________
Name:__________________________
Its: ____________________________ (SEAL)
Page 9 of 9Exhibit A
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: January 6, 2022
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Purchase Kubota Utility Vehicle
Issue: The approved 2022 budget includes $50,000 in funding for a utility vehicle.
Analysis: The Public Works and Engineering Department currently utilizes a Bobcat Toolcat and
Trackless utility vehicle for sidewalk snow removal, vegetation control, and special events. The
City’s current unit, which is being replaced, is a 2011 Bobcat Toolcat.
After review of equipment options available and current equipment, the Kubota V-Series RTV-
X1100CWL-H utility vehicle was chosen by crew members and staff to best fit the City’s needs. The
multifunctional unit configured includes factory-installed climate-controlled cab, a 24.8 HP Kubota
D1105 3-cylinder diesel engine, exclusive Variable Hydro Transmission (VHT-X) and standard
4WD, with the following attachments: V-plow, snowblower, and salt/sand spreader. Russo
Equipment is the regional supplier of this unit and is available through Sourcewell (formerly National
Joint Powers Alliance), which is a cooperative purchasing entity for government and educational
agencies of which the City is a member. Per Sourcewell Contract #122220-KBA this equipment can
be purchased from Russo Power Equipment in the amount of $40,072.04.
Recommendation: We recommend the purchase of a Kubota V-Series RTV-X1100CWL-H utility
vehicle through Sourcewell Contract #122220-KBA, from Russo Power Equipment, 9525 W.
Irving Park Road, Schiller Park, IL 60176, in the amount of $40,072.04. Source of funding will
be the Equipment Replacement Fund account (410-00-000-0000.8015).
Attachments:
Attachment 1 - Contract #122220-KBA Proposal
Resolution R-13-22
MEMORANDUM
Page 1 of 5
CONSENT AGENDA #4.
Item No.Description Qty List Price Unit Price Line Discount Line Amount
RTV-X1100CWL-HKUB Uv Worksite / Cab / Hdws Tires
/ Bed Liner 1 21,849.00 21,849.00 21,849.00
V5299AKUB Pto Drive And K-Connect 1 2,459.00 2,339.00 2,339.00
V5296KUB 66" Commercial Snowblower-
Pto Driven 1 4,469.00 4,469.00 4,469.00
V5293KUB 4 Point Hitch And Power Unit +
Control 1 3,399.00 3,399.00 3,399.00
V5299AKUB Pto Drive And K-Connect 1 2,459.00 2,459.00 2,459.00
77700-V5278KUB Kit Grill Guard Adaptor 1 105.00 105.00 105.00
K7591-99160KUB Kit Guard,Cv Joint (2) Rear 1 111.42 111.42 111.42
K7591-99150KUB Kit Guard,Cv Joint (2) Front 1 111.40 111.40 111.40
K7591-99510KUB Kit Mud Guard,Rear Wheel 1 172.20 172.20 172.20
K7591-99520KUB Kit Mud Guard,Front Wheel 1 113.65 113.65 113.65
K7731-99270KUB Kit Sunvisor (2)1 161.22 161.22 161.22
V5295AKUB 78" V-Blade 1 3,469.00 3,469.00 3,469.00
V5005KUB Box Spreader / 10 Cu. Ft. /
Sand / Salt 1 4,879.00 4,879.00 4,879.00
77700-11811KUB Rtv-X1100C Led Front
Worklight 1 292.13 292.13 292.13
K7621-99810KUB Extended Oil Dipstick 1 128.27 128.27 128.27
K7591-99640KUB Kit Alarm,Back Up 1 154.28 154.28 154.28
K7731-99610KUB Kit Hazard Light/Turn Signal 1 308.71 308.71 308.71
77700-V5059KUB Kit Mirror,Cab Std External 1 75.00 75.00 75.00
K7591-99660KUB Kit Guard,Tail Lamp 1 139.55 139.55 139.55
77700-V5200KUB Trailer Hitch 2" Receiver- 3/4"
Mount 1 40.00 40.00 40.00
77700-11812KUB Rtv-X1100C Led Rear Worklight 1 230.10 230.10 230.10
K7731-99280KUB Rear Net 1 263.74 263.74 263.74
DISCOUNT Sourcewell Discount 1 0.00 (9,959.30) (9,959.30)
QUOTEITEM Dealer Assembly 1 2,436.67 2,436.67 2,436.67
QUOTEITEM Freight Assembly 1 1,155.00 1,155.00 1,155.00
Bill-to Ship-to Quote Details
City Of Des Plaines
Accounts Payable
1420 Miner St
City Of Des Plaines
Accounts Payable
1420 Miner St
Des Plaines, IL 60016 Des Plaines, IL 60016
Sales Rep
Document Date
Shipment Method
Terms
Customer ID
Customer PO
1011163
Eddie Castellanos
12/17/2021 Delivery
Net 45 Days
SQ10089782
Sales Quote
Page 1 of 2
9525 W. Irving Park Road
Schiller Park, IL 60176
847-678-9525
Sourcewell 122220-KBA
Attachment 1 Page 2 of 5
QUOTEITEM PDI 1 400.00 400.00 400.00
MBX24M-C/ANAS 12/24M V Amber, Led Light
Bar, 23", Magnet Mt., 15 1 585.00 470.00 470.00
77700-04754KUB Radio,Add Usb/Ipod/Sat
W/Kubota Harness 1 300.00 300.00 300.00
Subtotal 40,072.04
Tax 0.00
Total 40,072.04
Signature :
Get your warm-weather equipment serviced by our professional service team AND let us store your
trailer for the rest of winter so when the weather changes next spring you're ready to hit the ground
running.
Winter Storage & Spring Preventative Maintenance
Prices reflected on this quote are valid for 15 days
SQ10089782
Sales Quote
Page 2 of 2
9525 W. Irving Park Road
Schiller Park, IL 60176
847-678-9525
Attachment 1 Page 3 of 5
1
CITY OF DES PLAINES
RESOLUTION R - 13 - 22
A RESOLUTION AUTHORIZING THE PURCHASE OF A
KUBATA UTILITY VEHICLE THROUGH SOURCEWELL.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds in the Equipment Replacement Fund for use
by the Public Works and Engineering Department during the 2022 fiscal year for the purchase of
a utility vehicle; and
WHEREAS, after a review of equipment options, City staff determined that the Kubota
V-Series RTV-X1100CWL-H utility vehicle ("Equipment") satisfies the City’s specifications and
will best address the City’s needs; and
WHEREAS, Russo Power Equipment ("Vendor") is the regional supplier of the
Equipment; and
WHEREAS, the City is a member of Sourcewell, formerly National Joint Powers Alliance,
("Sourcewell") a public agency that provides cooperative purchasing solutions for government
and educational agencies; and
WHEREAS, Sourcewell has identified the Vendor as a qualified bidder and awarded
Contract #122220-KBA to the Vendor for the purchase of the Equipment; and
WHEREAS, in accordance with Section 1-10-2 of the City Code and the City’s Purchasing
Policies, the City has determined that the purchase of the Equipment is not adapted to award by
competitive bidding because Vendor is the sole-source provider of the Equipment; and
WHEREAS, the City desires to purchase the Equipment from Vendor in accordance with
Sourcewell Contract #122220-KBA in the not-to-exceed amount of $40,072.04; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the purchase the Equipment from Vendor in accordance with Sourcewell Contract
#0122220-KBA in the not-to-exceed amount of $40,072.04;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
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SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the
purchase by the City of the Equipment from Vendor in a total not-to-exceed amount of $40,072.04,
in accordance with Sourcewell Contract #122220-KBA.
SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby
authorized and directed to execute such documents approved by the General Counsel and to make
such payments, on behalf of the City, as are necessary to complete the purchase of the Equipment
from Vendor in a total not-to-exceed amount of $40,072.04, in accordance with Sourcewell
Contract #122220-KBA.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ___ day of _________________, 2022.
APPROVED this ___ day of ____________________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Purchase of Kubota Utility Vehicle thru Sourcewell
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1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: January 18, 2022
To: Michael G. Bartholomew, City Manager
From: Jake Kohler, Management Analyst – HR/Risk
Becky Madison, Director of Human Resources
Dorothy Wisniewski, Assistant City Manager/Finance Director
David Anderson, Chief of Police
Daniel Anderson, Fire Chief
Subject: Approval of a Standard Agreement with Kevin Shaughnessy for Polygraph Testing Services for
Law Enforcement and Firefighter Candidates
Issue:
On November 19th, 2021, the City of Des Plaines Board of Fire and Police Commission (BFPC) invited
qualified firms and individuals to submit proposals to perform polygraph services for law enforcement and
firefighter applicants.
Three proposals were received for polygraph services. A panel, comprising of members of the Commission
(3), the Police Department (1), the Fire Department (1), and the Human Resource Department (1), evaluated
the proposals using the set of criteria listed below.
After a thorough review of all three vendors and based on the independent evaluation scoring, it is advisable
that Kevin Shaughnessy (Exhibit A) be recommended for a polygraph services standard agreement. The
basis of this recommendation can be found below.
Process and Analysis:
All proposals were first examined to determine the proposers met all the requirements of the RFP. All three
were found to be compliant with the requirements.
Five out of the six members of the panel reviewed all six proposals and ranked them side-by-side using the
scorecard listed in below. The scorecard evaluated five criteria, using a weighted points system of 0-5 (5
being the highest possible for each). The equally weighted criteria were:
1.) Adherence to RFP Instructions: Timeliness, Completeness, Overall Quality and Level of
Professionalism
CONSENT AGENDA #5.
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2.) Company Information: Organizational Structure, Experience with Similar Companies, and
References
3.) Project Understanding: Overall Comprehension of Project Objectives and Understanding of the
Requirements
4.) Requirements: Completeness of Vendor Response and Vendor Ability to Meet Requirements
5.) Pricing: Cost of the services
The scores for each vendor and the average panel score can be found below.
Ranking:
Polygraph Scores
Cops & Fire Kevin Shaughnessy Theodore Polygraph
Scorer 1 4.88 4.6 4.8
Scorer 2 3.83 4.32 3.42
Scorer 3 3.8 3.95 3.73
Scorer 4 3.83 4 3.57
Scorer 5 3.1 4 3.5
Average 3.888 4.174 3.804
Recommendation:
Based on the information provided, staff recommends the City Council approve Resolution R-14-22,
approving a standard agreement with Kevin Shaughnessy to provide polygraph services for the Board of
Fire and Police Commission.
Attachments
Resolution R-14-22
Exhibit A – Kevin Shaughnessy Professional Services Agreement
Exhibit B – Scope of Work
Exhibit C – Insurance Coverages
Exhibit D – Schedule of Prices
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CITY OF DES PLAINES
RESOLUTION R - 14 - 22
A RESOLUTION APPROVING AN AGREEMENT WITH KEVIN W.
SHAUGHNESSY, INC. FOR POLYGRAPH TESTING SERVICES. ______
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract
with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and
WHEREAS, on November 19, 2021, the City issued a request for proposals (“RFP”) seeking a
qualified vendor to perform polygraph testing services for law enforcement and firefighter candidates
(“Services”); and
WHEREAS, Kevin W. Shaughnessy (“Vendor”) submitted a proposal to perform the Services at the
rates set forth in the agreement attached to and, by this reference, made a part of this Resolution as Exhibit
A (“Agreement”); and
WHEREAS, the City evaluated all responses to the RFP and determined that the proposal submitted
by Vendor is the most advantageous to and would best serve the City; and
WHEREAS, the City desires to enter into the Agreement with Vendor for the provision of the
Services over a two-year term, with the option to renew for three additional one-year terms, at the rates
proposed; and
WHEREAS, the City Council has determined that is in the best interest of the City to approve and
enter into the Agreement with Vendor;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES PLAINES,
COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this
Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement
with Vendor in substantially the form attached to this Resolution as Exhibit A, and in a final form approved
by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby
authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final
Agreement with Vendor.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect upon its
passage and approval by a majority of the members of the City Council.
[SIGNATURE PAGE FOLLOWS]
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PASSED this ___ day of __________, 2022.
APPROVED this ___ day of ___________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Exhibit A
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CONTRACT FOR POLYGRAPH TESTING SERVICES
THIS CONTRACT (“Contract”) is dated as of the ____ day of ___________, 2022 (“Effective
Date”) and is by and between the CITY OF DES PLAINES, an Illinois home rule municipal corporation
(“City”), and KEVIN W. SHAUGHNESSY, an Illinois sole proprietor (“Vendor”) (collectively, the
“Parties”).
IN CONSIDERATION OF the agreements set forth in this Contract, the receipt and sufficiency of
which are mutually acknowledged, and pursuant to the City’s statutory home rule powers, the Parties agree
as follows:
SECTION 1. SCOPE AND PROVISION OF SERVICES.
A. Services. The City hereby engages the Vendor identified below to provide all polygraph
testing services (collectively, the “Services”), as such Services are more fully described in the Scope of Work,
a copy of which is attached as Exhibit B to this Contract (“Scope of Work”). The Vendor must provide the
Services pursuant to the terms and conditions of this Contract and as described more fully in the Scope of
Work.
B. Commencement; Term. The Vendor will commence the Services immediately upon receipt
of written notice from the City that this Contract has been fully executed by the Parties (“Commencement
Date”). The Vendor will diligently and continuously prosecute the Services for a two-year term (“Term”).
The City and the Vendor may renew this Contract for up three additional one -year terms (each a “Renewal
Term”) by mutual written agreement of the Parties.
C. Reporting. The Vendor will regularly report to the City regarding the progress of the Services
during the term of this Contract.
D. Relationship of the Parties. The Vendor will act as an independent contractor in providing
and performing the Services. Nothing in, nor done pursuant to, this Contract will be construed to: (i) cre ate
the relationship of principal and agent, employer and employee, partners, or joint ventures between the City
and the Vendor; or (ii) create any relationship between the City and any subcontractor of the Vendor.
E. Information Releases. The Vendor will not issue any news releases or other public statements
regarding the Services without prior approval from the City.
F. Mutual Cooperation. The City will cooperate with the Vendor in the performance of the
Services, including meeting with the Vendor and providing the Vendor with any non-confidential information
that the City may have that may be relevant and helpful to the Vendor’s performance of the Services. The
Vendor agrees to cooperate with the City in the performance of the Services to complete the Work and with
any other the Vendors engaged by the City.
G. Compliance with Laws and Grants.
1. The Vendor will give all notices, pay all fees, and take all other actions that may be
necessary to ensure that the Services are provided, performed, and completed in accordance with all required
governmental permits, licenses, or other approvals and authorizations that may be required or necessary in
connection with providing, performing, and completing the Services, and with all applicable statutes,
ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes
regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring
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affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification,
including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and
the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. The Vendor will also comply with all conditions of
any federal, state, or local grant received by City or the Vendor with respect to this Contract or the Services.
2. The Vendor will be solely liable for any fines or civil penalties that are imposed by any
governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in
connection with the Vendor’s, or its subcontractors’, performance of, or failure to perform, the Services or
any part of the Services.
3. Every provision of law required by law to be inserted into this Contract will be deemed to
be inserted herein.
SECTION 2. COMPENSATION AND METHOD OF PAYMENT.
A. Invoices and Payment. The Vendor will be paid as provided in the Schedule of Prices attached
to this Agreement as Exhibit D but in no event shall Vendor be paid more than $14,000 pursuant to this
Agreement during the Term of this Agreement. The Vendor will submit invoices to the City in an approved
format for those portions of the Services performed and completed by the Vendor. The City will pay to the
Vendor the amount billed in accordance with the Illinois Prompt Payment Act, 50 ILCS 505/1 et seq.
B. Records. The Vendor will maintain records showing actual time devoted and costs incurred,
and will permit the authorized representative of the City to inspect and audit all data and records of the Vendor
for work done under this Contract. The records required to be made available to the City under this Section
2.C will be made available at reasonable times during the term of this Contract, and for five years after the
termination of this Contract.
C. Claim in Addition to Compensation. If the Vendor claims a right to additional compensation
as a result of action taken by the City, the Vendor must provide written notice to the City of the claim within
seven days after occurrence of the action, and no claim for additional compensation will be valid unless made
in accordance with this Section 2.D. Any changes in the Compensation will be valid only upon written
amendment pursuant to Section 10.A of this Contract. Regardless of the decision of the City relative to a
claim submitted by the Vendor, the Vendor will proceed with all of the Services required to complete the
Services under this Contract as determined by the City without interruption.
D. Taxes, Benefits, Royalties. The Compensation includes all applicable federal, state, and local
taxes of every kind and nature applicable to the Services, including, without limitation, all taxes, contributions,
and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar
benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of
patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions.
The Vendor waives and releases any claim or right to claim additional compensation by reason of the payment
of any tax, contribution, premium, costs, royalties, or fees.
E. Completion and Acceptance of Services. The Services, and any phase of the Services, will
be considered complete on the date of final written acceptance by the City of the Services or each phase of
the Services, as the case may be.
F. Additional Services. The City will not be liable for any costs incurred by the Vendor in
connection with any services provided by the Vendor that are outside the scope of this Contract (“Additional
Services”), regardless of whether the Additional Services are requested or directed by the City, except upon
the prior written consent of the City Manager after approval in accordance with applicable procedures.
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G. No Additional Obligation. The City is under no obligation under this Contract or otherwise
to negotiate or enter into any other or additional contracts or agreements with the Vendor, or with any vendor
solicited or recommended by the Vendor.
SECTION 3. PERSONNEL; SUBCONTRACTORS.
A. Availability of Personnel. The Vendor will provide all personnel necessary to complete the
Services.
B. Approval and Use of Subcontractors. The Vendor will perform the Services with its own
personnel and under the management, supervision, and control of its own organization, unless otherwise
approved by the City in writing. All subcontractors and subcontracts used by the Vendor will be acceptable
to, and approved in advance by, the City. The City’s approval of any subcontractor or subcontract will not
relieve the Vendor of full responsibility and liability for the provision, performance, and completion of the
Services as required by this Contract. All Services performed under any subcontract will be subject to all of
the provisions of this Contract in the same manner as if performed by employees of the Vendor. For purposes
of this Contract, the term “Vendor” will be deemed also to refer to all subcontractors of the Vendor, and every
subcontract will include a provision binding the subcontractor to all provisions of this Contract.
C. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to
perform the Services in a manner satisfactory to the City, then, immediately upon notice from the City, the
Vendor will remove and replace the personnel or subcontractor. The Vendor will have no claim for damages,
for compensation in excess of the amount contained in this Contract or for a delay or extension of the Term
as a result of any removal or replacement.
SECTION 4. TERMINATION.
Notwithstanding any other provision hereof, the City may terminate this Contract, at any time and for
any reason, upon seven days prior written notice to the Vendor. In the event that this Contract is so terminated,
the Vendor will be paid for Services actually performed and reimbursable expenses actually incurred, if any,
prior to termination, not exceeding the value of the Services completed as determined as provided in the Scope
of Work.
SECTION 5. CONFIDENTIAL INFORMATION; OWNERSHIP OF WORK PRODUCT
AND DOCUMENTS.
A. Confidential Information. In the performance of this Contract, the Vendor may have access
to or receive certain information in the possession of the City that is not generally known to members of the
public, including information obtained during polygraph tests and the results of such tests (“Confidential
Information”). Confidential Information includes, without limitation, proprietary information, copyrighted
material, personal or private data of every kin, financial information, health records and information, maps,
and all other information of a personal nature. The Vendor must not use or disclose any Confidential
Information without the prior written consent of the City. If the Vendor has any doubt about the confidentiality
of any information, then the Vendor must seek a determination from the City regarding the confidentiality of
the information. The Vendor and all of its personnel and subcontractors must make and apply all safeguards
necessary to prevent the improper use or disclosure of any Confidential Information. At the expiration or
termination of this Contract, the Vendor must promptly cease using, and must return or destroy (and certify
in writing destruction of), all Confidential Information, including all copies, whether physical or in any other
form, in its possession. The Vendor may not transfer to, store in, or otherwise allow work product containing
Confidential Information to be located in any location, whether physical or digital, not under the control of
the Vendor. If the Vendor is required, by any government authority or court of competent jurisdiction, to
disclose any Confidential information, the Vendor must immediately give notice to the City with the
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understanding that the City will have the opportunity to contest the process by any means available to it prior
to submission of any documents to a court or other third party. The Vendor must cause all of its personnel
and subcontractors to undertake and abide by the same obligations regarding Confidential Information as the
Vendor.
B. Ownership. The Vendor agrees that all work product, in any form, prepared, collected, or
received by the Vendor in connection with any or all of the Services to be performed under this Contract will
be and remain the exclusive property of the City. At the City’s request, or upon termination of this Contract,
the Vendor will cause the work product to be promptly delivered to the City. Any outstanding payment
obligations may not be used as a basis to withhold work product. The Vendor a grees that, to the extent
permitted by law, any and all work product will exclusively be deemed “works for hire” within the meaning
and purview of the United States Copyright Act, 17 U.S.C. § 101 et seq subject to the terms of this Contract.
To the extent any work product does not qualify as a “work for hire,” the Vendor irrevocably grants, assigns,
and transfers to the City all right, title, and interest in and to the work product in all media throughout the
world in perpetuity and all intellectual propert y rights therein, free and clear of any liens, claims, or other
encumbrances, to the fullest extent permitted by law. All intellectual property, Confidential Information, and
work product will at all times be and remain the property of the City. The Vendor will execute all documents
and perform all acts that the City may request in order to assist the City in perfecting or protecting its rights
in and to the work product and all intellectual property rights relating to the work product. All of the foregoing
items will be delivered to the City upon demand at any time and in any event, will be promptly delivered to
the City upon expiration or termination of this Contract within three days after a demand. In addition, the
Vendor will return the City’s data in the format requested by the City. If any of the above items are lost or
damaged while in the Vendor’s possession, those items will be restored or replaced at the Vendor’s expense.
C. Freedom of Information Act and Local Records Act. The Vendor acknowledges that this
Contract, all documents submitted to the City related to this Contract, and records in the possession of the
Vendor related to this Contract or the Services may be a matter of public record and may be subject to the
Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., and any other comparable state or federal laws
now existing or adopted later (collectively, the “Disclosure Laws”). In the event that the City requests records
from the Vendor, the Vendor shall promptly cooperate with the City to enable the City to meet all of its
obligations under the applicable Disclosure Law. The Vendor acknowledges and agrees that the determination
as to whether information in the records is exempt from disclosure or should be released to the public will be
made by the City in its sole and absolute discretion.
D. Injunctive Relief. In the event of a breach or threatened breach of this Section 5, the City may
suffer irreparable injury not compensable by money damages and would not have an adequate remedy at law.
Accordingly, the Vendor agrees that the City will be entitled to seek immediate injunctive relief to prevent or
curtail any breach, threatened or actual. The rights provided under this Section 5.D are in addition and without
prejudice to any rights that the City may have in equity, by law or statute. The Vendor will fully cooperate
with the City in identifying the scope of any improper use or dissemination of data protected by this Section
5 and will assist the City in any notification efforts required by law.
SECTION 6. WARRANTY.
The Vendor warrants that the Services will be performed in accordance with the highest standards of
professional practice, care, skill, and diligence practiced by recognized consulting firms or licensed and
accredited professionals in performing services of a similar nature. This warranty is in addition to any other
warranties expressed in this Contract, or expressed or implied by law, which are reserved unto the City. Any
of the Services required by law or by this Contract to be performed by licensed professionals will be performed
by professionals licensed by the State of Illinois to practice in the applicable professional discipline.
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SECTION 7. VENDOR REPRESENTATIONS.
A. Ability to Perform. represents that it is financially solvent, has the necessary financial
resources, has sufficient experience and competence, and has the necessary capital, facilities, organization,
and staff necessary to provide, perform, and complete the Services in accordance with this Contract and in a
manner consistent with the standards of professional practice by recognized consulting firms providing
services of a similar nature.
B. Authorization. The execution, delivery and performance by the Vendor of this Contract has
been duly authorized by all necessary corporate action, and does not and will not violate its organizational
documents, as amended and supplemented, any of the applicable requirements of law, or constitute a breach
of or default under, or require any consent under, any agreement, instrument, or document to which the
Vendor is now a party or by which the Vendor is now or may become bound.
C. Company Background. The information disclosed by the Vendor regarding its corporate
structure, financial condition, expertise, and experience is true and correct. The Vendor will promptly notify
City in writing of any material change to or about the Vendor, including without limitation to change in
ownership or control, and any change will be subject to City approval which will not be unreasonably
withheld.
D. Conflict of Interest. The Vendor represents and certifies that, to the best of its knowledge: (1)
no City employee, official, or agent has an interest in the business of the Vendor or this Contract; (2) as of
the date of this Contract, neither the Vendor nor any person employed or associated with the Vendor has any
interest that would conflict in any manner or degree with the performance of the obligations under this
Contract; and (3) neither the Vendor nor any person employed by or associated with the Vendor will at any
time during the term of this Contract obtain or acquire any interest that would conflict in any manner or degree
with the performance of the obligations under this Contract.
E. No Collusion. The Vendor represents and certifies that the Vendor is not barred from
contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax
administered by the Illinois Department of Revenue unless the Vendor is contesting, in accordance with the
procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set
forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation
of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 2012, 720 ILCS 5/33E-1 et
seq. The Vendor represents that the only persons, firms, or corporations interested in this Contract as principals
are those disclosed to the City prior to the execution of this Contract, and th at this Contract is made without
collusion with any other person, firm, or corporation. If at any time it is found that the Vendor has, in procuring
this Contract, colluded with any other person, firm, or corporation, then the Vendor will be liable to the City
for all loss or damage that the City may suffer, and this Contract will, at the City’s option, be null and void.
F. Sexual Harassment Policy. The Vendor certifies that it has a written sexual harassment policy
in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4).
G. No Default. The Vendor is not in arrears to the City under any debt or contract and is not in
default as surety, contractor, or otherwise to any person, unless as disclosed the City in writing.
H. No Legal Actions Preventing Performance. As of the Effective Date, the Vendor has no
knowledge of any action, suit, proceeding, claim or investigation pending or to its knowledge threatened
against the Vendor in any court, or by or before any federal, state, m unicipal, or governmental department,
commission, board, bureau, agency, or instrumentality, domestic or foreign, or before any arbitrator of any
kind, that, if adversely determined, would materially affect the Vendor’s ability to perform its obligation under
this Contract.
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I. Patriot Act Compliance. The Vendor represents and warrants to the City that neither the
Vendor nor any of its principals, shareholders, or other employees or officials (collectively “Personnel”) is a
person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential
Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially
Designated National and Blocked Person. The Vendor further represents and warrants that the Vendor and its
Personnel are not directly or indirectly engaged in or facilitating transactions related to this Contract on behalf
of any person or entity named as a Specially Designated National and Blocked Person. The Vendor must, and
will, defend, indemnify, and hold harmless the City and its officials, officers, authorities, and all City elected
or appointed officials, officers, employees, agents, representatives, and attorneys from and against every
claim, damage, loss, risk, liability, and expense (including attorneys’ fees and costs) arising from or related
to any breach of the representations and warranties in this Section 7.I.
SECTION 8. INDEMNIFICATION; INSURANCE; NO PERSONAL LIABILITY.
A. Indemnification. The Vendor agrees to, and does hereby, hold harmless and indemnify the
City and all City elected or appointed officials, officers, employees, agents, representatives, engineers, and
attorneys, from any and all claims that may be asserted at any time against any of those parties in connection
with this Contract or the Vendor’s performance, or failure to perform, all or any part of the Services; provided,
however, that this indemnity does not, and will not, apply to willful misconduct or gross negligence on the
part of the City.
B. Insurance. Contemporaneous with the Vendor’s execution of this Contract, the Vendor will
provide certificates of insurance, all with coverages and limits acceptable to the City, and the Vendor must
provide certificates of insurance, endorsements, and insurance policies acceptable to the City and including
at least the minimum insurance coverage and limits set forth in Exhibit C to this Contract. For good cause
shown by the Vendor, the City may extend the time for submission of the required certificates, endorsements,
and policies and may impose deadlines or other terms to assure compliance with this Section 8.B. Each
certificate and endorsement must be in a form acceptable to the City and from a company with a general rating
of A minus, and a financial size category of Class X or better, in Best’s Insurance Guide. Each insurance
policy must provide that no change, modification, or cancellation of any insurance will become effective until
the expiration of 30 days after written notice of the change, modification in, or cancellation will have been
given by the insurance company to the City (10 days’ written notice in the event of cancelation due to the
Vendor’s non-payment of premium). The Vendor must maintain and keep in force, at all times during the
term of this Contract and at the Vendor’s expense, the insurance coverage provided in this Section 8.B and
Exhibit B, including without limitation at all times while correcting any failure to meet the warranty
requirements of Section 6 of this Contract.
C. No Personal Liability. No elected or appointed official, or employee of the City will be
personally liable, in law or in contract, to the Vendor as the result of the execution and performance of this
Contract.
SECTION 9. DEFAULT.
A. Default. If the City determines that the Vendor has failed or refused to properly undertake the
Services with diligence, or has delayed in the undertaking of, the Services with diligence at a rate that assures
completion of the Services in full compliance with the requirements of this Contract, or has otherwise failed,
refused, or delayed to perform or satisfy the Services or any other requirement of this Contract (“Event of
Default”), and fails to cure any the Event of Default within ten days after the Vendor’s receipt of written
notice of the Event of Default from the City, then the City will have the right, notwithstanding the availability
of other remedies provided by law or equity, to pursue any one or more of the remedies provided for under
Section 9.B of this Contract.
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B. Remedies. In case of any Event of Default, the City may pursue the following remedies:
1. Cure by the Vendor. The City may require the Vendor, within a reasonable time, to
complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any
or all other action necessary to bring the Vendor and the Services into compliance with this Contract;
2. Termination of Contract. The City may terminate this Contract and, notwithstanding
anything in Section 3.C. of this Contract, the City will not have any liability for further payment of amounts
due or to become due under this Contract;
3. Withholding of Payment. The City may withhold from any payment, whether or not
previously approved, or may recover from the Vendor, any and all costs, including at torneys’ fees and
administrative expenses, incurred by the City as the result of any Event of Default by the Vendor or as a result
of actions taken by the City in response to any Event of Default by the Vendor.
SECTION 10. GENERAL PROVISIONS.
A. Amendment. No amendment to this Contract will be effective unless and until the amendment
is in writing, properly approved in accordance with applicable procedures, and executed.
B. Assignment. Neither Party may assign their rights or obligations under this Contract without
the prior written consent of the other party.
C. City Actions, Consents, and Approvals. Any action, consent, or approval needed to be taken
or given under this Contract by the City may only be performed by the City Manager or their designee, to the
extent provided for by law.
D. Binding Effect. The terms of this Contract bind and inure to the benefit of the Parties and their
agents, successors, and assigns.
E. Notice. Any notice required to be given under this Contract must be in writing and must be
delivered (i) personall y, (ii) by a reputable overnight courier, (iii) by certified mail, return receipt requested,
and deposited in the U.S. Mail, postage prepaid, or (iv) by E-mail. E-mail notices will be deemed valid and
received by the addressee only upon explicit or implicit acknowledgment of receipt by the addressee. Unless
otherwise expressly provided in this Contract, notices will be deemed received upon the earlier of (a) actual
receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or
(c) three business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice
complying with the requirements of this Section 10.E, each party will have the right to change the address or
the addressee, or both, for all future notices to the other party, but no notice of a change of addressee or
address will be effective until actually received.
Notices to the City will be addressed to, and delivered at, the following address:
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60018
Attention: City Manager
E-mail: mbartholomew@cityofdesplaines.org
With a copy to:
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Elrod Friedman LLP
325 N. LaSalle Street, Suite 450
Chicago, Illinois 60650
Attention: Peter Friedman
E-mail: peter.friedman@elrodfriedman.com
Notices to the Vendor will be addressed to, and delivered at, the following address:
Kevin W. Shaughnessy
149 Erin Court
Lemont, Illinois 60439
Email: kevinshaughnessy@comcast.net
F. Third Party Beneficiary. The provisions of this Contract are and will be for the benefit of the
Vendor and City only and are not for the benefit of any third party, and accordingly, no third party shall have
the right to enforce the provisions of this Contract. The City will not be liable to any vendor or other third
party for any agreements made by the Vendor, purportedly on behalf of the City, without the knowledge and
approval of the City Trustees.
G. Severability. If any term, covenant, condition, or provision of this Contract is held by a court
of competent jurisdiction to be invalid, void, or unenforceable, the City will have the right, in its sole and
absolute discretion, to determine if (i) the remainder of the provisions of this Agreement will remain in full
force and effect and will in no way be affected, impaired, or invalidated, or (ii) the entire agreement shall be
invalid, void, and unenforceable.
H. Time of the Essence. Time is of the essence in the performance of this Contract.
I. Governing Laws. This Contract will be interpreted according to the internal laws, but not the
conflict of laws rules, of the State of Illinois.
J. Venue. Exclusive jurisdiction with regard to the any actions or proceedings arising from,
relating to, or in connection with this Contract will be in the Circuit Court of Cook County, Illinois or, where
applicable, in the federal court for the Northern District of Illinois. The Parties waive their respective right to
transfer or change the venue of any litigation filed in the Circuit Court of Cook County, Illinois.
K. Entire Contract. This Contract constitutes the entire agreement between the Parties and
supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the
City and the Vendor with respect to the Scope of Work and the Services.
L. Non-Waiver. No waiver of any provision of this Contract will be deemed to or constitute a
waiver of any other provision of this Contract (whether or not similar) nor will any waiver be deemed to or
constitute a continuing waiver unless otherwise expressly provided in this Contract.
M. Exhibits. Exhibits A, B, C, and D attached to this Contract are, incorporated in and made a
part of this Contract. In the event of a conflict between any Exhibit and the text of this Contract, the text of
this Contract will control.
N. Rights Cumulative. Unless expressly provided to the contrary in this Contract, each and every
one of the rights, remedies, and benefits provided by this Contract will be cumulative and will not be exclusive
of any other rights, remedies, and benefits allowed by law.
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O. Consents. Unless otherwise provided in this Contract, whenever the consent, permission,
authorization, approval, acknowledgement, or similar indication of assent of any party to this Contract, or of
any duly authorized officer, employee, agent, or representative of any party to this Contract, is required in
this Contract, the consent, permission, authorization, approval, acknowledgement, or similar indication of
assent must be in writing.
P. Interpretation. This Contract will be construed without regard to the identity of the Party
which drafted the various provisions of this Contract. Every provision of this Contract will be construed as
though all Parties to this Contract participated equally in the drafting of this Contract. Any rule or construction
that a document is to be construed against the drafting party will not be applicable to this Contract.
Q. Survival. The provisions of Sections 5 and 8 will survive the termination or expiration of the
Contract.
R. Calendar Days; Calculation of Time Periods. Unless otherwise specific in this Contract, any
reference to days in this Contract will be construed to be calendar days. Unless otherwise specified, in
computing any period of time described in this Contract, the day of the act or event on which the designated
period of time begins to run is not to be included and the last day of the period so computed is to be included,
unless the last day is a Saturday, Sunday or legal holiday under the laws of the State in which the Property is
located, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday
or legal holiday. The final day of any period will be deemed to end at 5:00 p.m., Central time.
S. Counterpart Execution. This Contract may be executed in several counterparts, each of
which, is deemed to be an original, but all of which together will constitute one and the same instrument.
ATTEST: KEVIN W. SHAUGHNESSY
By: By:
Title:
ATTEST: CITY
By: By:
Title: Its:
EXHIBIT B
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SCOPE OF WORK
Vendor will perform the following services in accordance with the scope and specifications provide herein:
Development
Vendor shall provide polygraph services, including pre-employment examinations, using a polygraph
technique taught by a polygraph school accredited by the American Polygraph Association (APA).
During the contract period, the vendor shall administer pre-employment polygraph examinations which, to
the reasonable satisfaction of the Board of Fire and Police Commission, explore applicants’ personal
background and employment histories to determine their suitability for employment as law enforcement or
firefighter professionals. Such examinations shall include, but are not limited to, inquiries regarding each
applicant’s prior criminal intent and conduct; alcohol and drug possession, use, and any and all activities
related thereto; and prior personnel actions and investigations.
All polygraph examinations shall be performed in accordance with the following regulations:
i. APA By-Laws
ii. APA Model Policy for Law Enforcement-Public Service Pre-Employment Screening
Examinations
iii. APA Model Policy for the Evaluation of Examinee Suitability for Polygraph Testing
iv. Americans with Disabilities Act (ADA)
v. The polygraph examination is conducted prior to a conditional offer of employment, which
will narrow the scope of questions to exclude questions related to medical and psychological
issues
vi. The polygraph examination and results should be legally defensible in court and legal
contentions. The polygraph examiner should be prepared to defend all procedures, tests
instruments, conclusions, and recommendations if a decision based, even in part, on the
polygraph examination is challenged.
Deliverables
Vendor shall perform the polygraph examinations and provide reports and forms requested by and in forms
acceptable to the City within three (3) business days from the administration of the pre-employment polygraph
examination, unless the City grants an extension for cause.
The Vendor shall also provide the following deliverables:
i. Prior to the administration of any polygraph examination, the candidate should sign the appropriate
documents and an informed consent to the conditions of the evaluation.
ii. Provide a series of questions designated to determine suitability for law enforcement and
firefighter positions as appropriate for the pre-conditional offer phase of assessment.
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iii. Upon request by the City, contractor shall provide the Board of Fire and Police Commission and
their Liaison with all materials used in conducting any polygraph examination for them and the
subject’s response to said examination.
iv. The report shall contain a recommendation for employment based on the results of the
examination, justification for the recommendation and/or rating, and any reservations that the
polygraph examiner might have regarding the validity or reliability of the results.
v. Ensure all communications with the City are confidential and maintain copies of all results,
questions and responses, memos, e-mails, and any other data in a secure area for at least seven
years after the examination.
vi. Contractor must be accessible to law enforcement and firefighter candidates during normal
business hours, typically 8:00 a.m. to 5:00 p.m. Monday through Friday. Saturday appointments
are preferable, but not a requirement for consideration.
Qualifications
Vendor must maintain the following minimum qualifications or abilities:
i. Be qualified from a polygraph school accredited by the American Polygraph Association (APA)
ii. Provide summary invoicing, which is supported by detailed cost descriptions
iii. Be available upon request (at no cost to the City) to discuss contract issues and concerns
EXHIBIT C
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INSURANCE COVERAGES
A. Worker’s Compensation and Employer’s Liability with limits not less than:
(1) Worker’s Compensation: Statutory;
(2) Employer’s Liability:
$500,000 injury-per occurrence
$500,000 disease-per employee
$500,000 disease-policy limit
Insurance will evidence that coverage applies in the State of Illinois.
B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily
injury and property damage of not less than $1,000,000 for vehicles owned, non -owned, or
rented.
All employees will be included as insureds.
C. Comprehensive General Liability with coverage written on an “occurrence” basis and with
limits no less than:
$2,000,000 Bodily Injury and Property Damage Combined Single Limit
Coverage is to be written on an “occurrence” basis.
Coverages will include:
- Broad Form Property Damage Endorsement
- Blanket Contractual Liability (must expressly cover the indemnity provisions
of this Contract)
D. Professional Liability Insurance. With a limit of liability of not less than $1,000,000 per
occurrence and $2,000,000 in the aggregate and covering the Vendor against all sums that the
Vendor may be obligated to pay on account of any liability arising out of this Contract.
A. Umbrella Policy. The required coverages may be in any combination of primary, excess, and
umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying
insurance on a following-form basis so that when any loss covered by the primary policy exceeds
the limits under the primary policy, the excess or umbrella policy becomes effective to cover the
loss.
B. Owner as Additional Insured. City will be named as an Additional Insured on all policies except
for:
Worker’s Compensation
Professional Liability
Each additional Insured endorsement will identify City as follows: City of ________________
including its Board members and elected and appointed officials, its officers, employees,
Page 17 of 18
agents, attorneys, the Vendors, and representatives.
C. Other Parties as Additional Insureds. In addition to City, the following parties will be named as
additional insured on the following policies:
Additional Insured Policy or Policies
_______________________ _____________________________
_______________________ _____________________________
EXHIBIT D
Page 18 of 18
SCHEDULE OF PRICES
Vendor will perform pre-employment polygraph tests for $230.00 per test.
This rate includes pre-test consultation, pre-test interview, administration of detection of deception exam,
analysis and scoring of polygraph charts, post-test interview, report preparation, and client consultation.
Page 1 of 21
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: January 18, 2022
To: Michael G. Bartholomew, City Manager
From: Jake Kohler, Management Analyst – HR/Risk
Becky Madison, Director of Human Resources
Dorothy Wisniewski, Assistant City Manager/Finance Director
David Anderson, Chief of Police
Daniel Anderson, Fire Chief
Subject: Approval of a Standard Agreement with Cops & Fire for Psychological Testing Services for Law
Enforcement and Firefighter Candidates
Issue:
On November 19th, 2021, the City of Des Plaines Board of Fire and Police Commission (BFPC) invited
qualified firms and individuals to submit proposals to perform psychological services for law enforcement
and firefighter applicants.
Three proposals were received for psychological services. A panel, comprising of members of the
Commission (3), the Police Department (1), the Fire Department (1), and the Human Resource Department
(1), evaluated the proposals using the set of criteria listed below.
After a thorough review of all three vendors and based on the independent evaluation scoring, it is advisable
that Cops & Fire (Exhibit A) be recommended for a psychological standard agreement. The basis of this
recommendation can be found below.
Process and Analysis:
All proposals were first examined to determine the proposers met all the requirements of the RFP. All three
were found to be compliant with the requirements.
Five out of the six members of the panel reviewed all three proposals and ranked them side-by-side using
the scorecard listed in below. The scorecard evaluated five criteria, using a weighted points system of 0-5 (5
being the highest possible for each). The equally weighted criteria were:
1.) Adherence to RFP Instructions: Timeliness, Completeness, Overall Quality and Level of
Professionalism
2.) Company Information: Organizational Structure, Experience with Similar Companies, and
Reference
CONSENT AGENDA #6.
Page 2 of 21
3.) Project Understanding: Overall Comprehension of Project Objectives and Understanding of the
Requirements
4.) Requirements: Completeness of Vendor Response and Vendor Ability to Meet Requirements
5.) Pricing: Cost of the services
The scores for each vendor and the average panel score can be found below.
Ranking:
Psychological Scores
Wolf Evaluations Stanard & Associates Cops & Fire
Scorer 1 3.82 3.87 4.9
Scorer 2 2.73 4.22 3.75
Scorer 3 3.08 3.88 3.53
Scorer 4 2.67 3.85 3.47
Scorer 5 3.1 4.33 4.63
Average 3.08 4.03 4.056
Recommendation:
Based on the information provided, staff recommends the City Council approve Resolution R-15-22,
approving a standard agreement with Cops & Fire to provide psychological services for the Board of Fire
and Police Commission.
Attachments
Resolution R-15-22
Exhibit A – Cops & Fire Professional Services Agreement
Exhibit B – Scope of Work
Exhibit C – Insurance Coverages
Exhibit D – Schedule of Prices
Page 3 of 21
CITY OF DES PLAINES
RESOLUTION R - 15 - 22
A RESOLUTION APPROVING AN AGREEMENT WITH COPS & FIRE,
INC. FOR PSYCHOLOGICAL TESTING SERVICES. _________________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract
with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and
WHEREAS, on November 19, 2021, the City issued a request for proposals (“Request for
Proposals”) seeking a qualified vendor to perform psychological testing services for law enforcement and
firefighter candidates (“Services”); and
WHEREAS, Cops & Fire, Inc. (“Vendor”) submitted a proposal to perform the Services at the rates
set forth in the agreement attached to and, by this reference, made a part of this Resolution as Exhibit A
(“Agreement”); and
WHEREAS, the City evaluated all responses to the Request for Proposals and determined that the
proposal submitted by Vendor is the most advantageous to and would best serve the City; and
WHEREAS, the City desires to enter into the Agreement with Vendor for the provision of the
Services over a two-year term, with the option to renew for up to three additional one-year terms, at the rates
proposed; and
WHEREAS, the City Council has determined that is in the best interest of the City to approve and
enter into the Agreement with Vendor;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES PLAINES,
COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this
Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement
with Vendor in substantially the form attached to this Resolution as Exhibit A, and in a final form approved
by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby
authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final
Agreement with Vendor.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect upon its
passage and approval by a majority of the members of the City Council.
[SIGNATURE PAGE FOLLOWS]
Page 4 of 21
PASSED this ___ day of __________, 2022.
APPROVED this ___ day of ___________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Exhibit A
Page 5 of 21
CITY OF DES PLAINES
CONTRACT FOR PSYCHOLOGICAL TESTING SERVICES
THIS CONTRACT (“Contract”) is dated as of the ____ day of ___________, 2022 (“Effective
Date”) and is by and between the CITY OF DES PLAINES, an Illinois home rule municipal corporation
(“City”), and COPS AND FIRE PERSONNEL TESTING SERVICE, an Illinois Corporation (“Vendor”)
(collectively, the “Parties”).
IN CONSIDERATION OF the agreements set forth in this Contract, the receipt and suf ficiency of
which are mutually acknowledged, and pursuant to the City’s statutory home rule powers, the Parties agree
as follows:
SECTION 1. SCOPE AND PROVISION OF SERVICES.
A. Services. The City hereby engages the Vendor identified below to provide all Psychological
Testing services (collectively, the “Services”), as such Services are more fully described in the Scope of
Work, a copy of which is attached as Exhibit B to this Contract (“Scope of Work”). The Vendor must provide
the Services pursuant to the terms and conditions of this Contract and as described more fully in the Scope of
Work.
B. Commencement; Term. The Vendor will commence the Services immediately upon receipt
of written notice from the City that this Contract has been fully executed by the Parties (“Commencement
Date”). The Vendor will diligently and continuously prosecute the Services for a two -year term (“Term”).
The City and the Vendor may renew this Contract for up three additional one -year terms (each a “Renewal
Term”) by mutual written agreement of the Parties.
C. Reporting. The Vendor will regularly report to the City regarding the progress of the Services
during the term of this Contract.
D. Relationship of the Parties. The Vendor will act as an independent contractor in providing
and performing the Services. Nothing in, nor done pursuant to, this Contract will be construed to: (i) create
the relationship of principal and agent, employer and employee, partners, or joint ventures between the City
and the Vendor; or (ii) create any relationship between the City and any subcontractor of the Vendor.
E. Information Releases. The Vendor will not issue any news releases or other public statements
regarding the Services without prior approval from the City.
F. Mutual Cooperation. The City will cooperate with the Vendor in the performance of the
Services, including meeting with the Vendor and providing the Vendor with any non-confidential information
that the City may have that may be relevant and helpful to the Vendor’s performance of the Services. The
Vendor agrees to cooperate with the City in the performance of the Services to complete the Work and with
any other the Vendors engaged by the City.
G. Compliance with Laws and Grants.
1. The Vendor will give all notices, pay all fees, and take all other actions that may be
necessary to ensure that the Services are provided, performed, and completed in accordance with all required
governmental permits, licenses, or other approvals and authorizations that may be required or necessary in
connection with providing, performing, and completing the Services, and with all applicable statutes,
ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes
regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring
affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification,
including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and
Page 6 of 21
the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. The Vendor will also comply with all conditions of
any federal, state, or local grant received by City or the Vendor with respect to this Contract or the Services.
2. The Vendor will be solely liable for any fines or civil penalties that are imposed by any
governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in
connection with the Vendor’s, or its subcontractors’, performance of, or failure to perform, the Services or
any part of the Services.
3. Every provision of law required by law to be inserted into this Contract will be deemed to
be inserted herein.
SECTION 2. COMPENSATION AND METHOD OF PAYMENT.
A. Invoices and Payment. The Vendor will be paid as provided in the Schedule of Prices attached
to this Agreement as Exhibit C but in no event will the Vendor be paid more than $20,000 pursuant to this
Agreement during the Term of this Agreement. The Vendor will submit invoices to the City in an approved
format for those portions of the Services performed and completed by the Vendor. The City will pay to the
Vendor the amount billed in accordance with the Illinois Prompt Payment Act, 50 ILCS 505/1 et seq.
B. Records. The Vendor will maintain records showing actual time devoted and costs incurred,
and will permit the authorized representative of the City to inspect and audit all data and records of the Vendor
for work done under this Contract. The records required to be made available to the City under this Section
2.C will be made available at reasonable times during the term of this Contract, and for five years after the
termination of this Contract.
C. Claim in Addition to Compensation. If the Vendor claims a right to additional compensation
as a result of action taken by the City, the Vendor must provide written notice to the City of the claim within
seven days after occurrence of the action, and no claim for additional compensation will be valid unless made
in accordance with this Section 2.D. Any changes in the Compensation will be valid only upon written
amendment pursuant to Section 10.A of this Contract. Regardless of the decision of the City relative to a
claim submitted by the Vendor, the Vendor will proceed with all of the Services required to complete the
Services under this Contract as determined by the City without interruption.
D. Taxes, Benefits, Royalties. The Compensation includes all applicable federal, state, and local
taxes of every kind and nature applicable to the Services, including, without limitation, all taxes, contributions,
and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar
benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of
patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions.
The Vendor waives and releases any claim or right to claim additional compensation by reason of the payment
of any tax, contribution, premium, costs, royalties, or fees.
E. Completion and Acceptance of Services. The Services, and any phase of the Services, will
be considered complete on the date of final written acceptance by the City of the Services or each phase of
the Services, as the case may be.
F. Additional Services. The City will not be liable for any costs incurred by the Vendor in
connection with any services provided by the Vendor that are outside the scope of this Contract (“Additional
Services”), regardless of whether the Additional Services are requested or directed by the City, except upon
the prior written consent of the City Manager after approval in accordance with applicable procedures.
G. No Additional Obligation. The City is under no obligation under this Contract or otherwise
to negotiate or enter into any other or additional contracts or agreements with the Vendor, or with any vendor
solicited or recommended by the Vendor.
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SECTION 3. PERSONNEL; SUBCONTRACTORS.
A. Availability of Personnel. The Vendor will provide all personnel necessary to complete the
Services.
B. Approval and Use of Subcontractors. The Vendor will perform the Services with its own
personnel and under the management, supervision, and control of its own organization, unless otherwise
approved by the City in writing. All subcontractors and subcontracts used by the Vendor will be acceptable
to, and approved in advance by, the City. The City’s approval of any subcontractor or subcontract will not
relieve the Vendor of full responsibility and liability for the provision, performance, and completion of the
Services as required by this Contract. All Services performed under any subcontract will be subject to all of
the provisions of this Contract in the same manner as if performed by employees of the Vendor. For purposes
of this Contract, the term “Vendor” will be deemed also to refer to all subcontractors of the Vendor, and every
subcontract will include a provision binding the subcontractor to all provisions of this Contract.
C. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to
perform the Services in a manner satisfactory to the City, then, immediately upon notice from the City, the
Vendor will remove and replace the personnel or subcontractor. The Vendor will have no claim for damages,
for compensation in excess of the amount contained in this Contract or for a delay or extension of the Term
as a result of any removal or replacement.
SECTION 4. TERMINATION.
Notwithstanding any other provision hereof, the City may terminate this Contract, at any time and for
any reason, upon seven days prior written notice to the Vendor. In the event that this Contract is so terminated,
the Vendor will be paid for Services actually performed and reimbursable expenses actually incurred, if any,
prior to termination, not exceeding the value of the Services completed as determined as provided in the Scope
of Work.
SECTION 5. CONFIDENTIAL INFORMATION; OWNERSHIP OF WORK PRODUCT
AND DOCUMENTS.
A. Confidential Information. In the performance of this Contract, the Vendor may have access
to or receive certain information in the possession of the City that is not generally known to members of the
public (“Confidential Information”). Confidential Information includes, without limitation, proprietary
information, copyrighted material, personal or private data of every kin, financial information, health records
and information, maps, and all other information of a personal nature. The Vendor must not use or disclose
any Confidential Information without the prior written consent of the City. If the Vendor has any doubt about
the confidentiality of any information, then the Vendor must seek a determination from the City regarding the
confidentiality of the information. The Vendor and all of its personnel and subcontractors must make and
apply all safeguards necessary to prevent the improper use or disclosure of any Confidential Information. At
the expiration or termination of this Contract, the Vendor must promptly cease using, and must return or
destroy (and certify in writing destruction of), all Confidential Information, including all copies, whether
physical or in any other form, in its possession. The Vendor may not transfer to, store in, or otherwise allow
work product containing Confidential Information to be located in any location, whether physical or digital,
not under the control of the Vendor. If the Vendor is required, by any government authority or court of
competent jurisdiction, to disclose any Confidential information, the Vendor must immediately give notice to
the City with the understanding that the City will have the opportunity to contest the process by any means
available to it prior to submission of any documents to a court or other third party. The Vendor must cause all
of its personnel and subcontractors to undertake and abide by the same obligations regarding Confidential
Information as the Vendor.
B. Ownership. The Vendor agrees that all work product, in any form, prepared, collected, or
received by the Vendor in connection with any or all of the Services to be performed under this Contract will
Page 8 of 21
be and remain the exclusive property of the City. At the City’s request, or upon termination of this Contract,
the Vendor will cause the work product to be promptly delivered to the City. Any outstanding pa yment
obligations may not be used as a basis to withhold work product. The Vendor agrees that, to the extent
permitted by law, any and all work product will exclusively be deemed “works for hire” within the meaning
and purview of the United States Copyright Act, 17 U.S.C. § 101 et seq subject to the terms of this Contract.
To the extent any work product does not qualify as a “work for hire,” the Vendor irrevocably grants, assigns,
and transfers to the City all right, title, and interest in and to the work product in all media throughout the
world in perpetuity and all intellectual property rights therein, free and clear of any liens, claims, or other
encumbrances, to the fullest extent permitted by law. All intellectual property, Confidential Information, and
work product will at all times be and remain the property of the City. The Vendor will execute all documents
and perform all acts that the City may request in order to assist the City in perfecting or protecting its rights
in and to the work product and all intellectual property rights relating to the work product. All of the foregoing
items will be delivered to the City upon demand at any time and in any event, will be promptly delivered to
the City upon expiration or termination of this Contract within three days after a demand. In addition, the
Vendor will return the City’s data in the format requested by the City. If any of the above items are lost or
damaged while in the Vendor’s possession, those items will be restored or replaced at the Vendor’s expense.
C. Freedom of Information Act and Local Records Act. The Vendor acknowledges that this
Contract, all documents submitted to the City related to this Contract, and records in the possession of the
Vendor related to this Contract or the Services may be a matter of public record and may be subject to the
Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., and any other comparable state or federal laws
now existing or adopted later (collectively, the “Disclosure Laws”). In the event that the City requests records
from the Vendor, the Vendor shall promptly cooperate with the City to enable the City to meet all of its
obligations under the applicable Disclosure Law. The Vendor acknowledges and agrees that the determination
as to whether information in the records is exempt from disclosure or should be released to the public will be
made by the City in its sole and absolute discretion.
D. Injunctive Relief. In the event of a breach or threatened breach of this Section 5, the City may
suffer irreparable injury not compensable by money damages and would not have an adequate remedy at law.
Accordingly, the Vendor agrees that the City will be entitled to seek immediate injunctive relief to prevent or
curtail any breach, threatened or actual. The rights provided under this Section 5.D are in addition and without
prejudice to any rights that the City may have in equity, by law or statute. The Vendor will fully cooperate
with the City in identifying the scope of any improper use or dissemination of data protected by this Section
5 and will assist the City in any notification efforts required by law.
SECTION 6. WARRANTY.
The Vendor warrants that the Services will be performed in accordance with the highest standards of
professional practice, care, skill, and diligence practiced by recognized consulting firms or licensed and
accredited professionals in performing services of a similar nature. This warranty is in addition to any other
warranties expressed in this Contract, or expressed or implied by law, which are reserved unto the City. Any
of the Services required by law or by this Contract to be performed by licensed professionals will be performed
by professionals licensed by the State of Illinois to practice in the applicable professional discipline.
SECTION 7. VENDOR REPRESENTATIONS.
A. Ability to Perform. represents that it is financially solvent, has the necessary financial
resources, has sufficient experience and competence, and has the necessary capital, facilities, organization,
and staff necessary to provide, perform, and complete the Services in accordance with this Contract and in a
manner consistent with the standards of professional practice by recognized consulting firms providing
services of a similar nature.
B. Authorization. The execution, delivery and performance by the Vendor of this Contract has
been duly authorized by all necessary corporate action, and does not and will not violate its organizational
Page 9 of 21
documents, as amended and supplemented, any of the applicable requirements of law, or constitute a breach
of or default under, or require any consent under, any agreement, instrument, or document to which the
Vendor is now a party or by which the Vendor is now or may become bound.
C. Company Background. The information disclosed by the Vendor regarding its corporate
structure, financial condition, expertise, and experience is true and correct. The Vendor will promptly notify
City in writing of any material change to or about the Vendor, including without limitation to change in
ownership or control, and any change will be subject to City approval which will not be unreasonably
withheld.
D. Conflict of Interest. The Vendor represents and certifies that, to the best of its knowledge: (1)
no City employee, official, or agent has an interest in the business of the Vendor or this Contract; (2) as of
the date of this Contract, neither the Vendor nor any person employed or associated with the Vendor has any
interest that would conflict in any manner or degree with the performance of the obligations under this
Contract; and (3) neither the Vendor nor any person employed by or associated with the Vendor will at any
time during the term of this Contract obtain or acquire any interest that would conflict in any manner or degree
with the performance of the obligations under this Contract.
E. No Collusion. The Vendor represents and certifies that the Vendor is not barred from
contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax
administered by the Illinois Department of Revenue unless the Vendor is contesting, in accordance with the
procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set
forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation
of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 2012, 720 ILCS 5/33E-1 et
seq. The Vendor represents that the only persons, firms, or corporations interested in this Contract as principals
are those disclosed to the City prior to the execution of this Contract, and that this Contract is made without
collusion with any other person, firm, or corporation. If at any time it is found that the Vendor has, in procuring
this Contract, colluded with any other person, firm, or corporation, then the Vendor will be liable to the City
for all loss or damage that the City may suffer, and this Contract will, at the City’s option, be null and void.
F. Sexual Harassment Policy. The Vendor certifies that it has a written sexual harassment policy
in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4).
G. No Default. The Vendor is not in arrears to the City under any debt or contract and is not in
default as surety, contractor, or otherwise to any person, unless as disclosed the City in writing.
H. No Legal Actions Preventing Performance. As of the Effective Date, the Vendor has no
knowledge of any action, suit, proceeding, claim or investigation pending or to its knowledge threatened
against the Vendor in any court, or by or before any federal, state, municipal, or governmental department,
commission, board, bureau, agency, or instrumentality, domestic or foreign, or before any arbitrator of any
kind, that, if adversely determined, would materially affect the Vendor’s ability to perform its obligation under
this Contract.
I. Patriot Act Compliance. The Vendor represents and warrants to the City that neither the
Vendor nor any of its principals, shareholders, or other employees or officials (collectively “Personnel”) is a
person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential
Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially
Designated National and Blocked Person. The Vendor further represents and warrants that the Vendor and its
Personnel are not directly or indirectly engaged in or facilitating transactions related to this Contract on behalf
of any person or entity named as a Specially Designated National and Blocked Person. The Vendor must, and
will, defend, indemnify, and hold harmless the City and its officials, officers, authorities, and all City elected
or appointed officials, officers, employees, agents, representatives, and attorneys from and against every
claim, damage, loss, risk, liability, and expense (including attorneys’ fees and costs) arising from or related
to any breach of the representations and warranties in this Section 7.I.
Page 10 of 21
SECTION 8. INDEMNIFICATION; INSURANCE; NO PERSONAL LIABILITY.
A. Indemnification. The Vendor agrees to, and does hereby, hold harmless and indemnify the
City and all City elected or appointed officials, officers, employees, agents, representatives, engineers, and
attorneys, from any and all claims that may be asserted at any time against any of those parties in connection
with this Contract or the Vendor’s performance, or failure to perform, all or any part of the Services; provided,
however, that this indemnity does not, and will not, apply to willful misconduct or gross negligence on the
part of the City.
B. Insurance. Contemporaneous with the Vendor’s execution of this Contract, the Vendor will
provide certificates of insurance, all with coverages and limits acceptable to the City, and the Vendor must
provide certificates of insurance, endorsements, and insurance policies acceptable to the City and including
at least the minimum insurance coverage and limits set forth in Exhibit C to this Contract. For good cause
shown by the Vendor, the City may extend the time for submission of the required certificates, endorsements,
and policies and may impose deadlines or other terms to assure compliance with this Section 8.B. Each
certificate and endorsement must be in a form acceptable to the City and from a company with a general rating
of A minus, and a financial size category of Class X or better, in Best’s Insurance Guide. Each insurance
policy must provide that no change, modification, or cancellation of any insurance will become effective until
the expiration of 30 days after written notice of the change, modification in, or cancellation will have been
given by the insurance company to the City (10 days’ written notice in the event of cancelation due to the
Vendor’s non-payment of premium). The Vendor must maintain and keep in force, at all times during the
term of this Contract and at the Vendor’s expense, the insurance coverage provided in this Section 8.B and
Exhibit C, including without limitation at all times while correcting any failure to meet the warranty
requirements of Section 6 of this Contract.
C. No Personal Liability. No elected or appointed official, or employee of the City will be
personally liable, in law or in contract, to the Vendor as the result of the execution and performance of this
Contract.
SECTION 9. DEFAULT.
A. Default. If the City determines that the Vendor has failed or refused to properly undertake the
Services with diligence, or has delayed in the undertaking of, the Services with diligence at a rate that assures
completion of the Services in full compliance with the requirements of this Contract, or has otherwise failed,
refused, or delayed to perform or satisfy the Services or any other requirement of this Contract (“Event of
Default”), and fails to cure any the Event of Default within ten days after the Vendor’s receipt of written
notice of the Event of Default from the City, then the City will have the right, notwithstanding the availability
of other remedies provided by law or equity, to pursue any one or more of the remedies provided for under
Section 9.B of this Contract.
B. Remedies. In case of any Event of Default, the City may pursue the following remedies:
1. Cure by the Vendor. The City may require the Vendor, within a reasonable time, to
complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any
or all other action necessary to bring the Vendor and the Services into compliance with this Contract;
2. Termination of Contract. The City may terminate this Contract and, notwithstanding
anything in Section 3.C. of this Contract, the City will not have any liability for further payment of amounts
due or to become due under this Contract;
3. Withholding of Payment. The City may withhold from any payment, whether or not
previously approved, or may recover from the Vendor, any and all costs, including attorneys’ fees and
administrative expenses, incurred by the City as the result of any Event of Default by the Vendor or as a result
of actions taken by the City in response to any Event of Default by the Vendor.
Page 11 of 21
SECTION 10. GENERAL PROVISIONS.
A. Amendment. No amendment to this Contract will be effective unless and until the amendment
is in writing, properly approved in accordance with applicable procedures, and executed.
B. Assignment. Neither Party may assign their rights or obligations under this Contract without
the prior written consent of the other party.
C. City Actions, Consents, and Approvals. Any action, consent, or approval needed to be taken
or given under this Contract by the City may only be performed by the City Manager or their designee, to the
extent provided for by law.
D. Binding Effect. The terms of this Contract bind and inure to the benefit of the Parties and their
agents, successors, and assigns.
E. Notice. Any notice required to be given under this Contract must be in writing and must be
delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail, return receipt requeste d,
and deposited in the U.S. Mail, postage prepaid, or (iv) by E-mail. E-mail notices will be deemed valid and
received by the addressee only upon explicit or implicit acknowledgment of receipt by the addressee. Unless
otherwise expressly provided in this Contract, notices will be deemed received upon the earlier of (a) actual
receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or
(c) three business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice
complying with the requirements of this Section 10.E, each party will have the right to change the address or
the addressee, or both, for all future notices to the other party, but no notice of a change of addressee or
address will be effective until actually received.
Notices to the City will be addressed to, and delivered at, the following address:
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60018
Attention: City Manager
E-mail: mbartholomew@cityofdesplaines.org
With a copy to:
Elrod Friedman LLP
325 N. LaSalle Street, Suite 450
Chicago, Illinois 60650
Attention: Peter Friedman
E-mail: peter.friedman@elrodfriedman.com
Notices to the Vendor will be addressed to, and delivered at, the following address:
Cops and Fire Personnel Testing Service
200 W. Higgins Rd, Suite 201
Schaumburg, Illinois 60195
Attention: Carla Watson Purvis
Email: copsandfiretest@aol.com
F. Third Party Beneficiary. The provisions of this Contract are and will be for the benefit of the
Vendor and City only and are not for the benefit of any third party, and accordingly, no third party shall have
the right to enforce the provisions of this Contract. The City will not be liable to any vendor or other third
Page 12 of 21
party for any agreements made by the Vendor, purportedly on behalf of the City, without the knowledge and
approval of the City Trustees.
G. Severability. If any term, covenant, condition, or provision of this Contract is held by a court
of competent jurisdiction to be invalid, void, or unenforceable, the City will have the right, in its sole and
absolute discretion, to determine if (i) the remainder of the provisions of this Agreement will remain in full
force and effect and will in no way be affected, impaired, or invalidated, or (ii) the entire agreement shall be
invalid, void, and unenforceable.
H. Time of the Essence. Time is of the essence in the performance of this Contract.
I. Governing Laws. This Contract will be interpreted according to the internal laws, but not the
conflict of laws rules, of the State of Illinois.
J. Venue. Exclusive jurisdiction with regard to the any actions or proceedings arising from,
relating to, or in connection with this Contract will be in the Circuit Court of Cook County, Illinois or, where
applicable, in the federal court for the Northern District of Illinois. The Parties waive their respective right to
transfer or change the venue of any litigation filed in the Circuit Court of Cook County, Illinois.
K. Entire Contract. This Contract constitutes the entire agreement between the Parties and
supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the
City and the Vendor with respect to the Scope of Work and the Services.
L. Non-Waiver. No waiver of any provision of this Contract will be deemed to or constitute a
waiver of any other provision of this Contract (whether or not similar) nor will any waiver be deemed to or
constitute a continuing waiver unless otherwise expressly provided in this Contract.
M. Exhibits. Exhibits A, B, C, and D attached to this Contract are, incorporated in and made a
part of this Contract. In the event of a conflict between any Exhibit and the text of this Contract, the text of
this Contract will control.
N. Rights Cumulative. Unless expressly provided to the contrary in this Contract, each and every
one of the rights, remedies, and benefits provided by this Contract will be cumulative and will not be exclusive
of any other rights, remedies, and benefits allowed by law.
O. Consents. Unless otherwise provided in this Contract, whenever the consent, permission,
authorization, approval, acknowledgement, or similar indication of assent of any party to this Contract, or of
any duly authorized officer, employee, agent, or representative of any party to this Contract, is required in
this Contract, the consent, permission, authorization, approval, acknowledgement, or similar indication of
assent must be in writing.
P. Interpretation. This Contract will be construed without regard to the identity of the Party
which drafted the various provisions of this Contract. Every provision of this Contract will be construed as
though all Parties to this Contract participated equally in the drafting of this Contract. Any rule or construction
that a document is to be construed against the drafting party will not be applicable to this Contract.
Q. Survival. The provisions of Sections 5 and 8 will survive the termination or expiration of the
Contract.
R. Calendar Days; Calculation of Time Periods. Unless otherwise specific in this Contract, any
reference to days in this Contract will be construed to be calendar days. Unless otherwise specified, in
computing any period of time described in this Contract, the day of the act or event on which the designated
period of time begins to run is not to be included and the last day of the period so computed is to be included,
unless the last day is a Saturday, Sunday or legal holiday under the laws of the State in which the Property is
Page 13 of 21
located, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday
or legal holiday. The final day of any period will be deemed to end at 5:00 p.m., Central time.
S. Counterpart Execution. This Contract may be executed in several counterparts, each of
which, is deemed to be an original, but all of which together will constitute one and the same instrument.
[SIGNATURE PAGE FOLLOWS]
Page 14 of 21
ATTEST: VENDOR
By: By:
Title: Its:
ATTEST: CITY
By: By:
Title: Its:
Exhibit B
Page 15 of 21
EXHIBIT B
SCOPE OF WORK
Vendor will perform the following services in accordance with the scope and specifications provide herein:
Development
The City of Des Plaines Board of Fire and Police Commission invites qualified firms or individuals to submit
a proposal for performing psychological services for law enforcement and firefighter candidates. The
successful proposer shall provide psychological services, including a written testing component and in-person
interview conducted by a certified and trained psychologist/psychiatrist as described below.
It is the Board of Fire and Police Commissioners intent to contract with a single firm and the successful
proposer will be awarded a two (2) year non-exclusive contract, with the option to renew for three (3)
additional one (1) year terms.
All psychological examinations shall be performed in accordance with the following:
i. A trained and accredited psychologist/psychiatrist.
ii. Americans with Disabilities Act (ADA)
iii. The psychological examination is conducted after a post-conditional offer of employment to
allow for the maximum flexibility for interview/testing questions related to medical and
psychological issues.
Written Testing Requirement
1. The provider must offer a written component to their psychological testing that incorporate the core
competencies designated in section 3.3.
2. If the provider currently utilizes a written test (standardized or developed by the provider previously), the
provider must address how their current test addresses the core competencies designated in section 3.3. If
it does not, the provider should explain how those core competencies will be otherwise addressed in the
psychological review process in their proposal.
3. If the provider is developing a written test component based on the competencies designated in section
3.3, the provider must:
i. Obtain data regarding the attributes considered most important for effective performance of the
duties of law enforcement officers and firefighters.
ii. Provide the Board of Fire and Police Commission with correlating examples between their
organization’s psychological testing process to the law enforcement and firefighter desired core
competencies designated in section 3.3.
iii. Develop and submit a preliminary written test to the Board of Fire and Police Commission to review
the appropriateness of individual questions and the test as a whole. The provider will also develop
and submit a preliminary interview form and questions.
4. Regardless of the test development process, the provider must prepare any other test materials required
by the test design and must submit to the Board of Fire and Police Commission three (3) unbound copies
Page 16 of 21
of the edited final test for review. The Board of Fire and Police Commission will thereafter give
suggestions for changes, revisions, deletions or substitutions of questions to the provider, and the provider
will discuss and make any changes as mutually agreed.
5. The provider will provide an itemized cost proposal for the use of their written test and/or an itemize the
costs of the test development that provides cost estimates for each major stage of development.
Written Test Administration
1. Test battery should contain at least two objective and validated psychological tests:
i. One test should measure psychopathology; and
ii. The second test should measure normal personality characteristics.
2. The instruments shall be norm referenced for use with law enforcement officers or firefighters, as the
case may be.
3. The examination should utilize the following competencies for law enforcement candidate selection:
i. Cognitive ability: This involves the ability to learn, pay attention to detail, multi-task, and apply
state and local law, policies and procedures to properly and accurately complete tasks.
ii. Communication: This involves the ability to listen and retain information, speak and articulate
thoughts clearly and write in well-organized and grammatically correct manner.
iii. Thinking & Reasoning: This involves the ability to think quickly with limited information at times,
identify problems, ability to question in order to retrieve accurate information, problem solve and
prioritize.
iv. Attitude: To be service minded, not only to the public but to the department and City as a whole,
motivated to improve, possess empathy, team-oriented, confident and maintain a positive demeanor.
v. Character: This involves having integrity, honesty, self-control, strong work ethic, loyalty and
dedication. In addition, to possess the ability to be self-aware, accept criticism, have the willingness
to self-improve and make sound judgements.
4. The examination should utilize the following competencies for firefighter candidate selection:
i. Cognitive ability: This involves the ability to learn, pay attention to detail, multi-task and apply
medical training, policies and procedure to properly and accurately carry out the duties of their
role.
ii. Initiative: Actively seeks out challenges and opportunities to grow and advance; has pursued
self-improvement.
iii. Performance Under Stress: Remains clear-headed and takes effective, purposeful action when
confronted with dangerous and/or stressful circumstances; remains calm and composed under
pressure.
iv. Effective Relationships: Actively participates in team-oriented tasks, both on and off the job;
motivated to do his/her best so as not to let the team down; able to offer and accept constructive
Page 17 of 21
criticism in a mature and objective manner.
v. Communication: Listens well; avoids interrupting; asks clarifying questions; provides direct,
non-evasive answers; responds to the question that was asked; speaks in a clear, coherent
fashion; provides responses that are organized.
vi. Problem Solving: Approaches problem in logical manner; gather facts and examines situation
systematically; seeks assistance from appropriate sources; demonstrates openness to others’
ideas and suggested solutions; willing to alter plans in light of changed circumstances.
5. Written tests should be validated for use with public safety candidates. Validation will be an ongoing
process. The following guidelines should be considered during the validation of psychological screening
instruments:
i. Written assessment instruments utilized should have strong validation evidence for use with public
safety applicants.
ii. Tests should have a substantial research base for interpretation with normal range populations in
general, and public safety applicants in particular. Tests should have clear, established
interpretative strategies for use with applicants.
iii. Tests should have demonstrated validity in predicting personality and mental health problems that
are considered detrimental to job performance, including but not limited to impulsive and
irresponsible behavior, difficulties in social and interpersonal relationships, and antisocial attitudes
and behavior.
iv. Contractor must be accessible to law enforcement and firefighter candidates during normal
business hours, typically 8:00 a.m. to 5:00 p.m. Monday through Friday. Saturday appointments
are preferable, but not a requirement for consideration.
v. Within three (3) business days from the administration of the psychological examination, the
Contractor shall provide a written report to the Board of Fire and Police Commission and their
Liaison detailing the examination results and the factual basis for such assessment.
vi. Written reports, and to the extent requested, examination materials and examination responses, are
to become, upon receipt by the Board of Fire and Police Commission, the exclusive property of
the City and the Contractor will consider all information obtained and professional opinions
formed confidential.
6. If specific cut-off scores are used, there needs to be clear statistical evidence that the scores are valid and
have been cross validated in research studies by the test developer or the agency where the test will be
used. The specific cut-off scores and the rationale for using the specific cut-off scores shall be
documented. The psychologist shall retain responsibility for verifying and interpreting all psychological
test results.
i. The Board of Fire and Police Commission or their liaison will request and work with both the
testing entity and the candidate to schedule the written test in accordance with procedures
developed during the vendor onboarding process to assure maximum protection of the results of
the candidate’s participation.
Page 18 of 21
Interviews
The provider will conduct individual, face-to-face interviews with candidates.
i. It is preferred that the results of the written test must be available to the evaluator prior to the
interview, but not required.
ii. A semi-structured, job related interview format should be employed with all candidates. The
psychologist/psychiatrist maintains a general framework of questions to the candidate, but the
interview is flexible. This allows the psychologist to develop additional questions based on what
the candidate reports during the interview.
iii. Interviews should be scheduled to allow sufficient time to cover appropriate background and test
result verification.
Reporting
Psychologist/psychiatrist shall prepare a written report on each candidate:
i. The report needs to evaluate the suitability of each candidate for the position of law enforcement
officer or firefighter, as the case may be.
ii. The report shall be based on all psychological information relating to the candidate including test
material and personal interview results.
iii. The report should discuss each candidate’s ability to perform the essential functions of a law
enforcement officer or firefighter, as the case may require.
iv. The report shall include a justification for any rating and/or recommendation made by the
psychologist/psychiatrist. The psychologist/psychiatrist’s reasoning in arriving at the
recommendation should be transparent, based on the data included in the report.
v. If an evaluation method is proposed that uses a specific cut-off score, the report should
acknowledge the use of the cut-off score and the basis for using the specific score.
vi. The report should include a clear disclaimer stating that the evaluation of the candidates’ current
emotional and behavioral traits or suitability for the position will not be deemed valid after a
specific period of time.
vii. All written testing instruments will be maintained by the psychologist/psychiatrist and kept for a
minimum of seven (7) years in accordance with Illinois State Law. The final written report shall
be included in the candidate’s medical information maintained by the Board of Fire and Police
Commission.
viii. Contractor must be accessible to law enforcement and firefighter candidates during normal
business hours, typically 8:00 a.m. to 5:00 p.m. Monday through Friday. Saturday appointments
are preferable, but not a requirement for consideration.
EXHIBIT C
Page 19 of 21
INSURANCE COVERAGES
A. Worker’s Compensation and Employer’s Liability with limits not less than:
(1) Worker’s Compensation: Statutory;
(2) Employer’s Liability:
$500,000 injury-per occurrence
$500,000 disease-per employee
$500,000 disease-policy limit
Insurance will evidence that coverage applies in the State of Illinois.
B. Comprehensive Motor Vehicle Liability with a combined single limit of liability for bodily
injury and property damage of not less than $1,000,000 for vehicles owned, non -owned, or
rented.
All employees will be included as insureds.
C. Comprehensive General Liability with coverage written on an “occurrence” basis and with
limits no less than:
$2,000,000 Bodily Injury and Property Damage Combined Single Limit
Coverage is to be written on an “occurrence” basis.
Coverages will include:
- Broad Form Property Damage Endorsement
- Blanket Contractual Liability (must expressly cover the indemnity provisions
of this Contract)
D. Professional Liability Insurance. With a limit of liability of not less than $1,000,000 per
occurrence and $2,000,000 in the aggregate and covering the Vendor against all sums that the
Vendor may be obligated to pay on account of any liability arising out of this Contract.
E. Umbrella Policy. The required coverages may be in any combination of primary, excess, and
umbrella policies. Any excess or umbrella policy must provide excess coverage over
underlying insurance on a following-form basis so that when any loss covered by the primary
policy exceeds the limits under the primary policy, the excess or umbrella policy becomes
effective to cover the loss.
F. Owner as Additional Insured. City will be named as an Additional Insured on all policies
except for:
Worker’s Compensation
Professional Liability
Each additional Insured endorsement will identify City as follows: City of ________________
including its Board members and elected and appointed officials, its officers, employees,
agents, attorneys, the Vendors, and representatives.
G. Other Parties as Additional Insureds. In addition to City, the following parties will be named
as additional insured on the following policies:
Page 20 of 21
Additional Insured Policy or Policies
_______________________ _____________________________
_______________________ _____________________________
______________________ ____________________________
EXHIBIT D
Page 21 of 21
SCHEDULE OF PRICES
Cost Proposal for Pre-Employment t Psychological
Testing Services City of Des Plaines
Psychological Assessment for Public Safety Personnel
$450.00 per candidate
Leading Instruments, with specific regard to public safety criteria are utilized to
provide test data while our staff psychologists specializing in the field of public
safety candidate screening will analyze the data to determine if the applicant has
the appropriate mental ability to pass the training program, emotional stability to
withstand the stresses associated with being a public safety officer, and the
psychological soundness to work within a public safety department. The
Psychologist will conduct the clinical interview and present a conclusion to the
appropriate hiring body in a written report.
Identify-
• Positive and negative characteristics that may enhance or be an
unfavorable influence on their life behaviors
• Personality problems and emotional disorders
• Proclivity for violence, suicide, aggression and substance abuse
• St re ss management characteristics
Psychological Assessments are conducted at our Schaumburg off ice.
Prices quoted cover all costs for your Hiring Board
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: January 6, 2022
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Backhoe Loader Purchase
Issue: The approved 2022 budget includes funding for a Backhoe Loader/Excavator for the
purpose of repairing water and sewer mains.
Analysis: The Water and Sewer Divisions utilize excavators regularly for underground repairs and
they are considered a vital piece of equipment. Staff assessed the different manufactures of this type
of equipment and determined that John Deere had the best selection to fit the City’s specific needs
and current fleet. John Deere standardizes their parts which streamlines and eases maintenance and
repairs. Parts are readily available and most of the equipment is interchangeable.
After review of the John Deere model options available and the City’s current equipment, the John
Deere 410L Backhoe Loader was chosen by crew members and staff to best fit the City’s needs. West
Side Tractor Sales is the regional supplier of this unit and is available through Sourcewell (formerly
National Joint Powers Alliance), which is a cooperative purchasing entity for government and
educational agencies of which the City is a member. Per Sourcewell Contract #032119-JDC this
equipment can be purchased in the amount of $139,750.76, which includes the trade in of the City’s
current 2005 John Deere 410J backhoe loader unit.
Recommendation: We recommend the purchase of a John Deere 410L Backhoe Loader through
Sourcewell Contract #032119-JDC, from West Side Tractor Sales Company, 1400 West Ogden
Avenue, Naperville, IL 60563, in the amount of $139,750.76. Source of funding will be the
Equipment Replacement Fund account (550-00-000-0000.8015).
Attachments:
Attachment 1 - Contract # 032119-JDC Proposal
Ordinance M-4-22
Exhibit A – List of Surplus Property
MEMORANDUM
Page 1 of 7
CONSENT AGENDA #7.
All the prices in the detailed sections are Per machine basis.
Machine Configuration
Code Unit Price
0AB1T 149,433.00
1065 15,228.00
170K -
2035 13,243.00
2401 -
3095 -
4482 1,934.00
5285 2,665.00
5460 8,104.00
5600 -
6020 8,365.00
6230 6,225.00
7080 3,268.00
7685 7,973.00
8485 1,758.00
8635 257.00
90A1 670.00
9045 178.00
9080 172.00
9115 2,335.00
9116 1,053.00
9515 207.00
9905 588.00
0 -
$ 223,656.00
$ 98,408.64
$ 125,247.36
Custom Jobs
BATTERY SINGLE W/JUMP POST
COUNTERWEIGHT 1250LB.
LDR BUCKET 1.32CY MULTIPURP
ROOF W/LED LIGHTS
RIDE CONTROL
HEATER ENGINE COOLANT 110V
CHROME EXHAUST
ACCU SWING INSTALLATION
NO THUMB
STROBE & HARDWARE
FLUID SAMPLING PORTS 1
1
1
1
1
2022 John Deere 410L Backhoe Loader
List Price
Discount 44%
Net Price
1
1
1
1
1
1
1
1
1
410L BACKHOE LOADER 1
1
ENGINE FT4 1
JDLINK 1
CAB 1
1
1
1
1
1
December 22, 2021
DES PLAINES, CITY OF
1420 MINER ST
DES PLAINES, IL
GALAXY 550 RADIAL - 500/70R24 REAR & 340/80R18 FRONT
MECHANICAL (MFWD) LIMITED SLIP AND AUTO
DECAL ENG W/ENG PACKET
LDR 1 LEVER HYD W/INT AUX
HYD,AUX W/1&2WAY FLOW
DIPPER EXTENDABLE
LESS BH BUCKET W/PINS
COUPLER
CONTROL PILOT
RALPH MAGAK
SOURCEWELL Cooperative Contract 032119-JDC
Description Qty
Attachment 1 Page 2 of 7
Code Price
1,600.00
800.00
1,457.18
Ext Warranty 6,082.43
BYT11137 1,244.00
0 -
Epiroc 12,556.35
$ 23,739.96
Total Net Price Quantity (1)
11,000.00
Net Price less Trade-Ins 139,750.76$
Warranty Terms
410L includes • Full Machine 12 Month -Unlimited Hour Warranty
• Extended 5 Yr/3000 Hr Comprehensive Warranty Machine Only
Remarks:
Less Trade-in
2005 John Deere 410 J with 8373 hours
150,750.76$
EPIROC SBU 340 W TOP CAP 1
Labor to install lights 1
BOOM LIGHT KIT 1
Please note that this quote is valid for 30 days. Purchase cards are accepted -- a 3% transaction fee will
be calculated into the PO total for the credit card invoice payment.
Chris Mazzoni - Sales Representative West Side Tractor Sales - (847) 526-7700 • Fax (847) 526-3565 -
Cmazzoni@westsidetractorsales.com
Price per Machine $ 148,987.32
Destination Freight Charge
Wauconda, IL 60084 $ 1,763.44
Item Description Prices
Machine Net Price $ 125,247.36
Custom Jobs $ 23,739.96
Total Price
Quote Summary (per unit)
• Extended 5 Yr/3000 Hr Comprehensive Warranty Machine Only 1
1
1
1
Description Qty
Dlr provide Pre-Delivery Inspection, Supplies and Fuel Fill
Dealer Provided Delivery
Labor for field installed kits
Attachment 1 Page 3 of 7
1
CITY OF DES PLAINES
ORDINANCE M - 4 - 22
AN ORDINANCE DECLARING A BACKHOE LOADER
OWNED BY THE CITY OF DES PLAINES AS SURPLUS
AND APPROVING THE PURCHASE OF A JOHN DEERE
BACKHOE LOADER THROUGH SOURCEWELL.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City is the owner of a 2005 John Deer 401J backhoe loader ("Surplus
Property"); and
WHEREAS, the City Council has determined that the Surplus Property is no longer
necessary or useful to, or for the best interest of, the City; and
WHEREAS, the City has appropriated funds in the Equipment Replacement Fund for use
by the Public Works and Engineering Department during the 2022 fiscal year for the purchase of
a backhoe loader/excavator; and
WHEREAS, after a review of equipment options, City staff determined that the John
Deere 410L Backhoe Loader ("Equipment") satisfied the City’s specifications and will best
address the City’s needs; and
WHEREAS, West Side Tractor Sales Company ("Vendor") is the regional supplier of the
Equipment; and
WHEREAS, the City is a member of Sourcewell, formerly National Joint Powers Alliance,
("Sourcewell") a public agency that provides cooperative purchasing solutions for government
and educational agencies; and
WHEREAS, Sourcewell has identified the Vendor as a qualified bidder and awarded
Contract #032119-JDC to the Vendor for the purchase of the Equipment; and
WHEREAS, in accordance with Section 1-10-2 of the City Code and the City’s Purchasing
Policies, the City has determined that the purchase of the Equipment is not adapted to award by
competitive bidding because Vendor is the sole-source provider of the Equipment; and
WHEREAS, Vendor has offered to provide a purchase credit of $11,000 for the trade-in
of the Surplus Property to be used toward the purchase by the City of the Equipment from Vendor
("Trade-In Credit"); and
Page 4 of 7
2
WHEREAS, the City desires to purchase the Equipment from Vendor in accordance with
Sourcewell Contract #032119-JDC in the not-to-exceed amount of $150,750.76 less the Trade-In
Credit, for a total not to exceed amount of 139,750.76; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
dispose of the Surplus Property, approve the purchase the Equipment from Vendor in accordance
with Sourcewell Contract #032119-JDC in the not-to-exceed amount of $139,750.76;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as findings of the City Council.
SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the
purchase by the City of the Equipment from Vendor in a total not-to-exceed amount of
$139,750.76, in accordance with Sourcewell Contract #032119-JDC.
SECTION 3. AUTHORIZATION TO DISPOSE OF SURPLUS PROPERTY.
Pursuant to Section 11-76-4 of the Illinois Municipal Code, 65 ILCS 5/11-76-4, and the City’s
home rule authority, the City Council declares that ownership of the Surplus Property, as described
in Exhibit A attached to this Ordinance, is no longer necessary or useful to, or in the best interests
of, the City. The City Council authorizes the City Manager, or his designee, to dispose of the
Surplus Property by conveying the Surplus Property to Vendor as partial payment for the
Equipment.
SECTION 4: AUTHORIZATION OF PURCHASE. The City Manager is hereby
authorized and directed to execute such documents approved by the General Counsel and to make
such payments, on behalf of the City, as are necessary to obtain the Trade-In Credit complete the
purchase of the Equipment from Vendor in a total not-to-exceed amount of $139,750.76, in
accordance with Sourcewell Contract #032119-JDC.
SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Page 5 of 7
3
PASSED this ___ day of _________________, 2022.
APPROVED this ___ day of ____________________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Purchase of a Backhoe Loader thru Sourcewell
Page 6 of 7
4
EXHIBIT A
SURPLUS PROPERTY
2005 John Deer 401J backhoe loader, VIN T0410GX947572
Exhibit A Page 7 of 7
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847-391-5464
desplaines.org
Date: January 7, 2022
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: 2021 Sewer Lining - Change Order No. 1
Issue: On Tuesday, May 17, 2021 the City of Des Plaines City Council awarded the 2021 Sewer and Manhole
Lining contract to Hoerr Construction, Inc. in the amount of $275,520. During the pre-construction televising of
the various sewers it was determined that additional lining was needed to complete this project.
Analysis: During the pre-construction televising of the various sewers, it was determined that an additional
498 feet of critical lining was needed to complete the project. Hoerr completed the additional items pursuant
to the contract pricing in the amount of $12,739.10.
Recommendation: We recommend approval of Change Order No. 1 to Hoerr Construction in the amount of
$12,739.10. Source of funding will be the Water/Sewer Improvements account (500-00-580-0000.8100).
Attachments:
Resolution R-23-22
Exhibit A - Change Order No. 1
MEMORANDUM
Page 1 of 7
CONSENT AGENDA #8.
1
CITY OF DES PLAINES
RESOLUTION R - 23 - 22
A RESOLUTION APPROVING CHANGE ORDER NO. 1 TO
THE AGREEMENT FOR THE 2021 DES PLAINES SEWER
LINING PROJECT WITH HOERR CONSTRUCTION, INC.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on May 17, 2021, the City Council approved Resolution R-93-21,
authorizing the City to enter into a contract ("Agreement") with Hoerr Construction, Inc.
("Contractor") for the 2021 Des Plaines Sewer Lining Project, which is part of the 2021 Capital
Improvement Program and includes the installation of cured in place pipe throughout the City
("Work"); and
WHEREAS, Resolution R-93-21 authorized the expenditure of an amount not to exceed
$275,520 for the performance of the Work; and
WHEREAS, during the pre-construction televising of the sewers it was determined that
an additional 498 feet of critical lining was needed to complete the Work ("Additional Services");
and
WHEREAS, the City requested a proposal from Contractor to perform the Additional
Services pursuant to the Agreement; and
WHEREAS, Contractor submitted a proposal in the not-to-exceed amount of $12,739.10
to perform the Additional Services; and
WHEREAS, the City and the Contractor desire to enter into Change Order No. 1 to the
Agreement ("Change Order No. 1") for the performance of the Additional Services in the not-to-
exceed amount of $12,739.10, increasing the total Agreement amount to $288,259.10; and
WHEREAS, the City has sufficient funds in the Water/Sewer Improvements Fund to
procure the Additional Services from the Contractor in the not-to-exceed amount of $12,739.10;
and
WHEREAS, the City Council has determined that authorizing the Contractor to perform
the Additional Services under the Agreement pursuant to Change Order No. 1 is: (i) necessary to
complete the Work; (iii) germane to the Agreement in its original form as signed; and (iii) in the
best interest of the City and authorized by law;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
Page 2 of 7
2
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF CHANGE ORDER NO. 1. The City Council hereby
approves Change Order No. 1 in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE CHANGE ORDER NO. 1. The
City Council hereby authorizes and directs the City Manager and the City Clerk to execute and
seal, on behalf of the City, Change Order No. 1.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ___ day of _________________, 2022.
APPROVED this ___ day of ____________________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Change Order No 1 with Hoerr Const
Page 3 of 7
Exhibit A Page 4 of 7
Exhibit A Page 5 of 7
Exhibit A Page 6 of 7
Exhibit A Page 7 of 7
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY
OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, JANUARY 3,
2022
CALL TO
ORDER
The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order
by Mayor Goczkowski at 6:01 p.m. in the Eleanor Rohrbach Memorial Council Chambers,
Des Plaines Civic Center on Monday, January 3, 2022.
ROLL CALL Roll call indicated the following Aldermen present: Lysakowski, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi. Absent: Moylan. A quorum was present.
CLOSED SESSION Moved by Brookman, seconded by Oskerka to enter into Closed Session under the following
sections of the Open Meetings Act - Collective Bargaining.
Upon roll call, the vote was:
AYES: 7 - Lysakowski, Oskerka, Zadrozny, Brookman,
Chester, Smith, Ebrahimi
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared unanimously carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:00 p.m.
Roll call indicated the following Alderman present: Lysakowski, Moylan, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Assistant
Director of Public Works and Engineering Duddles, Director of Community and Economic Development Carlisle, Fire
Chief Anderson, Police Chief Anderson, and General Counsel Friedman.
PRAYER AND
PLEDGE
The prayer and the Pledge of Allegiance to the Flag of the United States of America were
offered by City Clerk Mastalski.
PUBLIC COMMENT Nick, a resident of Des Plaines, commented on his disapproval of the Covid-19 vaccine
mandate.
ALDERMEN
ANNOUNCEMENTS
Alderman Oskerka invited any seniors in need of assistance with snow removal to contact him,
and he will put them in contact with Jet City Coalition.
Alderman Zadrozny wished everyone a Happy New Year.
Alderman Brookman brought up the issue of businesses not properly removing snow on their
property; she believes the issue should be brought to the forefront so there is not an injury or a
fatality. Alderman Brookman would like to look into using TIF funds or other funding for the
City to provide snow removal services in certain areas, such as the business area from Oakton
St to Graceland Ave. She asked City Manager Bartholomew to address this issue.
City Manager Bartholomew discussed the options the City can proceed with in order to enforce
snow removal in commercial areas – there will be a follow up in the Public Works Committee.
Alderman Moylan is the Public Works Committee Chairman, and he stated he would like to
first see harsher monetary penalties for the commercial properties for not removing snow from
walkways before the City proceeds with providing snow removal services.
CONSENT AGENDA #9.
Page 2 of 6 1/3/22
Alderman Chester gave condolences to the unfortunate passing of Mary Ann Maro; she was a
resident of Des Plaines and a dedicated crossing guard at South School. He stated how devoted
she was to her profession and the children she greeted every day - expressing Mary Ann Maro
loved the children; the children and the community loved her back.
Alderman Smith recommended the City should be doing more to reach out to the community
with information about lost pets. She stated the City has the responsibility to help reunite
families with their lost pets; such as posting the information on local access television. She
asked City Manager Bartholomew to follow-up regarding the matter.
City Manager Bartholomew stated he will follow-up with Police Chief Anderson about the
safeguards in place to help the unification process between families and their lost pets.
Police Chief Anderson mentioned the success the City has had with listing lost pets on the Des
Plaines Police Department Facebook page – he asked residents to report to the Police
Department if their pet is lost.
Alderman Ebrahimi thanked everyone who reached out regarding his Covid -19 diagnosis.
MAYORAL
ANNOUNCEMENTS
Mayor Goczkowski mentioned his appreciation for the community activism of Jet City
Collation and their founder Kevin Murphy.
On May 3, 2021, a Declaration of Civil Emergency for the City of Des Plaines related to the
COVID-19 emergency was authorized. The Declaration provided that: (1) the City may enter
into contracts for the emergency purchase of goods and services; (2) the City Manager may
implement emergency staffing protocols pursuant to the City’s respective collective bargaining
agreements; and (3) directed City officials and employees to cooperate with other government
agencies.
On January 3, 2022, in order to facilitate and encourage the operation of (i) food and beverage
establishments in the City during the ongoing COVID-19 pandemic; and (ii) COVID-19
vaccination and testing sites in the City, Mayor Goczkowski directs a Supplemental Order that:
A. The Community and Economic Development Director is authorized to continue to
implement the Auxiliary Outdoor Seating Program, which Program and its
implementation are hereby authorized by this order.
B. The City Manager is authorized to enter into license agreements with owners of
restaurants and taverns that seek to establish temporary seating areas on public rights-
of-way including sidewalks and other publicly owned property in furtherance of the
Auxiliary Outdoor Seating Area Program, as previously authorized by the Supplement
Order.
C. The Community and Economic Development Director is authorized to approve the
temporary operation of COVID-19 testing and vaccination sites in locations where, in
the CED Director’s discretion, the COVID-19 testing or vaccination site will comply
with the general regulations for temporary uses set forth in Section 12-8-11.B of the
City of Des Plaines Zoning Ordinance and will not otherwise be adverse to the public
health and safety.
The Supplement Order will take effect immediately upon execution and run concurrently with
the term of the Declaration of Civil Emergency unless rescinded or superseded by mayoral
order or a majority vote of the corporate authorities.
In accordance with Illinois statutes, the Mayor’s Declaration lasted only for a period of seven
days, unless it was extended by action of the City Council. At each subsequent City Council
meeting, the City Council, by motion, extended the Declaration until the next adjournment of
Page 3 of 6 1/3/22
the next special or City Council meeting. This extension of the Declaration includes the
Supplemental Order dated January 3, 2022.
Mayor Goczkowski presented an extension to the Declaration of Civil Emergency.
Moved by Chester, seconded by Oskerka, to extend the May 3, 2021 Declaration of Civil
Emergency until the adjournment of the next regular, special, or emergency meeting of the
City Council including the Supplement Order dated January 3, 2022.
Upon roll call, the vote was:
AYES: 8 - Lysakowski, Moylan, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi
NAYS: 0 - None
ABSENT: 0 - None
Motion declared carried.
CONSENT AGENDA
Moved by Brookman, seconded by Zadrozny, to establish the Consent Agenda.
Upon voice vote, the vote was:
AYES: 8 - Lysakowski, Moylan, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi
NAYS: 0 - None
ABSENT: 0 - None
Motion declared carried.
Moved by Brookman, seconded by Lysakowski, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 8 - Lysakowski, Moylan, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi
NAYS: 0 - None
ABSENT: 0 - None
Motion declared carried.
Minutes were approved; Ordinance M-30-21, M-1-22 were adopted; Resolutions R-1-22, R-
2-22, R-3-22, R-4-22, R-5-22, R-6-22, R-7-22, R-8-22. R-9-22, R-11-22. R-12-22 were
adopted.
AMEND CITY
CODE/ SEMI TRL &
TRK PRKG & PRKG
FINES
Consent Agenda
Ordinance
M-1-22
Moved by Brookman, seconded by Lysakowski to Approve First Reading of Ordinance M-1-
22, AN ORDINANCE AMENDING SECTIONS 7-3-2 AND 7-10-6 OF THE DES PLAINES
CITY CODE REGARDING SEMI TRAILER AND TRUCK PARKING AND PARKING
FINES. Motion declared carried as approved unanimously under Consent Agenda.
Advanced to Second Reading by Lysakowski, seconded by Zadrozny, to Adopt the Ordinance
M-1-22, AN ORDINANCE AMENDING SECTIONS 7-3-2 AND 7-10-6 OF THE DES
PLAINES CITY CODE REGARDING SEMI TRAILER AND TRUCK PARKING AND
PARKING FINES.
Upon roll call, the vote was:
AYES: 8- Lysakowski, Moylan, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi
NAYS: 0 - None
ABSENT: 0 - Ebrahimi
Motion declared carried.
AUTH EXPND OF
FUNDS/ SW LIC
AGRMT/ TYLER
TECH, INC
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-1-22, A
RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A
SOFTWARE LICENSE AGREEMENT WITH TYLER TECHNOLOGIES, INC FOR
Page 4 of 6 1/3/22
Consent Agenda
Resolution
R-1-22
SOFTWARE LICENSES AND MAINTENANCE SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE EXPND
OF FUNDS/ LEASE
& SVCS AGRMT/
KONICA MINOLTA
Consent Agenda
Resolution
R-2-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-2-22, A
RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A LEASE
WITH KONICA MINOLTA PREMIER FINANCE AND A SERVICES AGREEMENT
WITH KONICA MINOLTA BUSINESS SOLUTIONS USA, INC. Motion declared carried
as approved unanimously under Consent Agenda.
APPROVE AGRMT/
SENSUS WATER
METERS/ CORE &
MAIN, LP
Consent Agenda
Resolution
R-3-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-3-22, A
RESOLUTION APPROVING AN AGREEMENT WITH CORE & MAIN, LP FOR THE
PURCHASE AND INSTALLATION OF SENSUS WATER METERS. Motion declared
carried as approved unanimously under Consent Agenda.
AUTH PURCH &
PLANTING/ TREES/
WEST CNTRL MUN
CONF SUB TREE
CONSORTIUM
Consent Agenda
Resolution
R-4-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-4-22, A
RESOLUTION AUTHORIZING THE PURCHASE AND PLANTING OF TREES
THROUGH THE WEST CENTRAL MUNICIPAL CONFERENCE SUBURBAN TREE
CONSORTIUM. Motion declared carried as approved unanimously under Consent Agenda.
GRANT
EXEMPTION/
WATER SPLY/
ARCHDIOCESE
Consent Agenda
Resolution
R-5-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-5-22, A
RESOLUTION GRANTING AN EXEMPTION TO THE ARCHDIOCESE TO
DISCONNECT THEIR IRRIGATION SYSTEM FROM THE CITY'S WATER SUPPLY.
Motion declared carried as approved unanimously under Consent Agenda.
APPROVE MSTR
CNTRCT/ VEH
REPR & MAINT
SVCS/ HAVEY
COMMS, INC
Consent Agenda
Resolution
R-6-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-6-22, A
RESOLUTION APPROVING A MASTER CONTRACT WITH HAVEY
COMMUNICATIONS, INC FOR VEHICLE REPAIR AND MAINTENANCE SERVICES.
Motion declared carried as approved unanimously under Consent Agenda.
APPROVE REDUCT/
PRKG LOT
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-7-22, A
RESOLUTION APPROVING THE REDUCTION OF THE PARKING LOT
RESTORATION DEPOSIT LETTER OF CREDIT FOR THE BAYVIEW-
Page 5 of 6 1/3/22
RESTOR/ 1425
ELLINWOOD AVE
Consent Agenda
Resolution
R-7-22
COMPASSPOINT MIXED-USE DEVELOPMENT AT 1425 ELLINWOOD AVENUE.
Motion declared carried as approved unanimously under Consent Agenda.
AUTH PURCH/
HORTON AMB/
FOSTER COACH
SALES, INC
Consent Agenda
Resolution
R-8-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-8-22, A
RESOLUTION APPROVING THE PURCHASE OF A HORTON AMBULANCE FROM
FOSTER COACH SALES, INC. Motion declared carried as approved unanimously under
Consent Agenda.
APPROVE PURCH/
PIERCE TOWER
LAD TRK/
MACQUEEN
EMERG GRP
Consent Agenda
Resolution
R-9-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-9-22, A
RESOLUTION APPROVING THE PURCHASE OF A PIERCE TOWER LADDER TRUCK
FROM MACQUEEN EMERGENCY GROUP. Motion declared carried as approved
unanimously under Consent Agenda.
SECOND READING/
ORDINANCE
M-30-21
Consent Agenda
Moved by Brookman, seconded by Lysakowski to Approve Ordinance M-30-21, AN
ORDINANCE AMENDING THE CITY CODE TO ADD ONE CLASS "M" LIQUOR
LICENSE. Motion declared carried as approved unanimously under Consent Agenda.
APPROVE
MINUTES
Consent Agenda
Moved by Brookman, seconded by Lysakowski to Approve the Minutes of the City Council
meeting of December 20, 2021, as published. Motion declared carried as approved
unanimously under Consent Agenda.
APPROVE
MINUTES
Consent Agenda
Moved by Brookman, seconded by Lysakowski to Approve the Closed Session Minutes of the
City Council meeting of December 20, 2021, as published. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE CBA/
MAP #241
Consent Agenda
Resolution
R-11-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-11-22, A
RESOLUTION APPROVING A FOUR-YEAR COLLECTIVE BARGAINING
AGREEMENT WITH THE METROPOLITAN ALLIANCE OF POLICE DES PLAINES
POLICE CHAPTER #241. Motion declared carried as approved unanimously under Consent
Agenda.
APPROVE CBA/
MAP #240
Consent Agenda
Resolution
R-12-22
Moved by Brookman, seconded by Lysakowski to Approve Resolution R-12-22, A
RESOLUTION APPROVING A FOUR-YEAR COLLECTIVE BARGAINING
AGREEMENT WITH THE METROPOLITAN ALLIANCE OF POLICE DES PLAINES
POLICE CHAPTER #240. Motion declared carried as approved unanimously under Consent
Agenda.
NEW BUSINESS
FINANCE & ADMINISTRATION – Alderman Zadrozny, Chair
Page 6 of 6 1/3/22
WARRANT
REGISTER
Resolution
R-10-22
Alderman Zadrozny presented the Warrant Register.
Moved by Zadrozny, seconded by Chester, to Approve the Warrant Register of January 3, 2022
in the Amount of $3,048,485.24 and approve Resolution R-10-22.
Upon roll call, the vote was:
AYES: 8 - Lysakowski, Moylan, Oskerka, Zadrozny,
Brookman, Chester, Smith, Ebrahimi
NAYS: 0 - None
ABSENT: 0 - None
Motion declared carried.
OTHER MAYOR/
ALDERMEN
COMMENTS FOR
THE GOOD OF THE
ORDER
Mayor Goczkowski stated since the Covid-19 numbers are increasing in our area at a sharp
rate, he encouraged individuals to wear a mask in public and encouraged everyone to get
vaccinated.
ADJOURNMENT Moved by Brookman, seconded by Oskerka to adjourn the meeting. The meeting adjourned at
7:24 p.m.
Jessica M. Mastalski – City Clerk
APPROVED BY ME THIS
DAY OF , 2022
Andrew Goczkowski, MAYOR
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: January 6, 2022
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: John T. Carlisle, AICP, Director of Community and Economic Development
Subject: Metropolitan Square Plaza Redesign Options (The Lakota Group)
Issue: The Mayor and City Council expressed interest in the strategic planning session in October 2021 to
consider potential redesign of the Metropolitan Square plaza. The City has re-engaged The Lakota Group, a
Chicago-based urban design firm that has studied Metropolitan Square in the past, to revisit prior ideas with
the current Council, to collect their feedback, to help settle on a preferred design, and to provide cost estimates
and an implementation framework.
Analysis: Metropolitan Square has been highlighted both in strategic and comprehensive planning as an area
that could be enhanced through a physical redesign. Considerations include location, orientation, and number
of parking spaces; type of plaza surface; traffic and pedestrian routing and access; “placemaking” elements
such as benches, shade, landscaping and trees, overhead-cover structures; fountains; and outdoor tables for
dining for the adjacent restaurants. In 2015 and 2016, the City engaged The Lakota Group to conduct a public
input process and to arrive at recommendations for redesigns of the plaza. They presented options to the City
Council in May 2016, which were distilled into a Concept 1 and Concept 2.
Presentation: Kevin Clark, Principal for The Lakota Group, is prepared to present to the Council to kick-off
the new engagement, to re-explain the concept design proposals from 2016, to facilitate discussion, and to list
follow-up steps and actions.
Attachments
Attachment 1: Excerpt from Comprehensive Plan, Downtown Des Plaines Chapter, Implementation Table
Attachment 2: Excerpt from May 2016 Lakota Presentation to City Council (Concepts Included)
MEMORANDUM
Page 1 of 13
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FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: January 5, 2022
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-17-22, January 18, 2022 Warrant Register
Recommendation: I recommend that the City Council approve the January 18, 2022 Warrant Register
Resolution R-17-22.
Warrant Register……………………………$4,029,945.29
MEMORANDUM
Estimated General Fund Balance
Balance as of 10/31/2021: $32,993,109
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 1st & 2nd installments of property tax revenue.
Page 1 of 23
NEW BUSINESS #1A.
CITY OF DES PLAINES
RESOLUTION
R-17-22
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
January 18, 2022
Page 2 of 23
Line #Vendor Invoice Invoice Description Amount
1 4631 Nonresident
Ambulance Fees
8548 Heard, Patricia DPIL-
210013386:1
Medical Reimbursement DOS 04/10/2021 1,405.35
2 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-
200008636:1
Medical Reimbursement DOS 03/06/2021 1,914.11
3 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-
210002111:1
Medical Reimbursement DOS 01/17/2021 2,415.64
4 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-
210016748:1
Medical Reimbursement DOS 05/04/2021 2,414.21
5 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-
210018329:1
Medical Reimbursement DOS 05/16/2021 1,915.32
6 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-
210020921:1
Medical Reimbursement DOS 06/02/2021 2,413.89
7 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2124211:1 Medical Reimbursement DOS 06/23/2021 2,415.75
8 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2125685:1 Medical Reimbursement DOS 07/02/2021 1,912.88
9 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2126926:1 Medical Reimbursement DOS 07/10/2021 1,912.46
10 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2127154:1 Medical Reimbursement DOS 07/12/2021 2,414.53
11 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2127752:1 Medical Reimbursement DOS 07/16/2021 1,912.46
12 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2127763:1 Medical Reimbursement DOS 07/16/2021 1,914.22
13 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2128105:1 Medical Reimbursement DOS 07/19/2021 2,413.89
14 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2128233:1 Medical Reimbursement DOS 07/20/2021 2,413.89
15 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2128893:1 Medical Reimbursement DOS 07/24/2021 2,413.89
16 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2129061:1 Medical Reimbursement DOS 07/25/2021 1,912.46
17 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2129179:1 Medical Reimbursement DOS 07/26/2021 2,413.89
18 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2129741:1 Medical Reimbursement DOS 07/29/2021 2,416.36
19 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2129763:1 Medical Reimbursement DOS 07/29/2021 1,912.46
20 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2130108:1 Medical Reimbursement DOS 07/31/2021 1,912.46
21 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2130689:1 Medical Reimbursement DOS 08/04/2021 2,413.89
22 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2131269:1 Medical Reimbursement DOS 08/08/2021 1,914.93
23 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2131494:1 Medical Reimbursement DOS 08/09/2021 1,912.46
24 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2131549:1 Medical Reimbursement DOS 08/09/2021 1,912.46
25 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2131587:1 Medical Reimbursement DOS 08/10/2021 1,914.93
26 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2132264:1 Medical Reimbursement DOS 08/12/2021 1,912.46
27 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2132762:1 Medical Reimbursement DOS 08/15/2021 1,914.82
City of Des Plaines
Warrant Register 01/18/2022
Account
Fund: 100 - General Fund
Department: 00 - Non Departmental
Page 3 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
28 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2132869:1 Medical Reimbursement DOS 08/16/2021 2,416.04
29 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2133008:1 Medical Reimbursement DOS 08/17/2021 2,413.89
30 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2134152:1 Medical Reimbursement DOS 08/24/2021 2,074.86
31 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2134501:1 Medical Reimbursement DOS 08/26/2021 2,416.36
32 4632 GEMT
Reimbursements
8287 Medicaid Illinois DPIL-2134614:1 Medical Reimbursement DOS 08/26/2021 2,414.82
68,402.04
33 6000 Professional Services 8453 Raucci & Sullivan
Strategies LLC
3515 Lobbyist Services - December 2021 - R-131-
21
5,000.00
34 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
433.60
5,433.60
35 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
42.36
36 6100 Publication of Notices 1050 Journal & Topics
Newspapers
187019 Legal Notice - Hydrant Purchase
12/15/2021
86.55
37 6100 Publication of Notices 1050 Journal & Topics
Newspapers
187020 Legal Notice - Streetlight Maintenance
12/15/2021
86.55
38 6100 Publication of Notices 1050 Journal & Topics
Newspapers
187021 Legal Notice - Water System Separation
12/15/2021
103.86
319.32
5,752.92
39 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
42.36
40 7000 Office Supplies 1644 Warehouse Direct Inc 5132314-0 2 Boxes of Copy Paper 97.94
140.30
41 6009 Legal Fees - Admin
Hearings/Prosecutions
1073 Bartel, Raymond 21-24 Administrative Hearings and Traffic Court
December 2021
2,130.00
2,130.00
42 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
297.47
43 6300 R&M Software 1035 Dell Marketing LP 10539843369 Dell MS Enterprise Agreement Year 1-
11/01/2021-10/31/2022, R-167-21
94,801.04
44 6300 R&M Software 1035 Dell Marketing LP 10539843369 Dell MS Enterprise Agreement Year 1-
11/01/2021-10/31/2022, R-167-21
3,961.00
45 6300 R&M Software 1035 Dell Marketing LP 60130112512 Credit-Dell MS Enterprise Agreement Year
1-11/01/21-10/31/22, R-167-21
(3,961.00)
Division: 230 - Information Technology
City Administration
Division: 210 - City Manager
Total 210 - City Manager
Total 10 - Elected Office
Total 00 - Non Departmental
Elected Office
Division: 110 - Legislative
Total 110 - Legislative
Division: 220 - Legal
Total 220 - Legal
Division: 120 - City Clerk
Total 120 - City Clerk
Page 4 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
46 6305 R&M Equipment 2664 Speedlink Solutions Inc 709503 Barracuda Spam Filter Maintenance
01/02/2022-01/01/2023
2,112.00
47 6305 R&M Equipment 8399 Park Place
Technologies LLC
PUSA1009004146
2
Server Maintenance Contract 01/01-
01/31/2022
117.00
48 7005 Printer Supplies 1820 Datasource Ink 22021 4 Toner Cartridges for Various City Printers 738.00
49 7320 Equipment < $5,000 1026 CDW LLC P090211 Ubiquiti UNIFI 2,367.84
100,433.35
50 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
163.09
51 6108 Public Relations &
Communications
1236 Proforma Creative
Impressions Inc
1142492 Ribbon for Ribbon Cutting Events 448.13
52 6110 Printing Services 8421 Allegra Marketing
Print & Mail
192890 Qty 250 of $250 Fine Reflective Stickers
12/27/2021
645.00
53 6110 Printing Services 1106 Chromatech Printing
Inc
9068/26118 200 CED Roofing Repairs and Permits
Guide 09/29/2021
361.00
54 6195 Miscellaneous
Contractual Services
5826 Granicus Inc 147054 Website Redesign & Implementation
Milestone 4 of 4
7,720.00
9,337.22
55 5340 Pre-Employment
Testing
1267 Northwest Community
Hospital
25755 Occupational Health Services 10/04-
11/15/2021
347.00
56 5560 Unemployment Claims 2243 Sedgwick CMS 440003241241 01/19/2022 - 04/18/2022 Unemployment
Insurance
550.00
57 6000 Professional Services 5812 GovHR USA LLC 3-09-21-456 3rd Pymt of 3 for Recruitment of CED
Director - Dec 2021
5,931.64
58 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
42.36
59 6100 Publication of Notices 1485 ILCMA - IL City/County
Management Assoc
3249 Job Posting - Management Analyst (CED)
12/17/2021-1/5/2022
50.00
6,921.00
118,961.87
60 6000 Professional Services 2943 Crowe LLP 707-2486735 Auditing Services for Tax Year 2021 (3rd of
3 years) 12/23/2021
4,000.00
61 6000 Professional Services 1200 Speer Financial Inc d4/21-7 2021 Continuing Disclosure for General
Obligation Bonds
1,045.00
62 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
99.55
63 7000 Office Supplies 1066 Office Depot 215295898001 Return 1 Dozen Legal Sized Writing Pads (35.29)
64 7000 Office Supplies 1066 Office Depot 215484762001 1 Carton of K-Cup Coffee & 1 Dozen Legal
Writing Pads
35.29
65 7000 Office Supplies 1644 Warehouse Direct Inc 5127205-0 2 Sets of Pens, 2 Calendars & 3 Cartons of
Copy Paper
168.42
66 7000 Office Supplies 1644 Warehouse Direct Inc 5129208-0 2 Calendars, 1 Ruler, 8 Pks of Page Flags &
1 Dz Pens
48.44
67 7000 Office Supplies 1644 Warehouse Direct Inc 5129208-1 1 Portable Calculator 11.69
Total 20 - City Administration
Department: 30 - Finance
Division: 240 - Media Services
Total 240 - Media Services
Division: 250 - Human Resources
Total 230 - Information Technology
Total 250 - Human Resources
Page 5 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
68 7200 Other Supplies 1066 Office Depot 215484762001 1 Carton of K-Cup Coffee & 1 Dozen Legal
Writing Pads
20.99
5,394.09
69 6000 Professional Services 3337 HR Green Inc 148115 Task Order #1: Building Inspections & Plan
Review Serv Oct 2021
2,711.75
70 6000 Professional Services 3337 HR Green Inc 148845 Task Order #1: Building Inspections & Plan
Review Serv Nov 2021
3,663.25
71 6000 Professional Services 6315 B&F Construction
Code Services Inc
57950 Plan Review 12/07/2021 Project 1124632 2,579.24
72 6000 Professional Services 6315 B&F Construction
Code Services Inc
57969 Plan Review 12/10/2021 Project 1124717 895.50
73 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
410.90
10,260.64
74 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
26.94
75 6100 Publication of Notices 1050 Journal & Topics
Newspapers
187098 Public Hearing Legal Notice 12/22/21 129.83
156.77
76 6000 Professional Services 5215 CoStar Realty
Information Inc
114388498-1 2021 Available Properties Database
08/01/21-08/31/21
398.79
77 6000 Professional Services 1332 Kane McKenna &
Associates
18295 TIF Consulting Services - Nov 2021 987.50
78 7000 Office Supplies 1644 Warehouse Direct Inc 5123900-0 2 Cases of Copy Paper 105.20
1,491.49
11,908.90
79 5310 Membership Dues 1497 IPWMAN - IL Public
Works Mutual Aid Network
1330 Annual Membership 01/01-12/31/2022 -
Dir of PW/ENG
250.00
80 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
99.69
81 6300 R&M Software 6055 Axiom Human
Resource Solutions Inc
0000041906 Kronos User Fees - November 2021 181.50
531.19
82 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
246.46
246.46
83 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
420.50
84 6115 Licensing/Titles 4230 Bradley, James Reimb
12/07/2021
CDL License - Street Operator - 12/07/2021
- Exp 12/06/2025
30.00
Division: 530 - Street Maintenance
Division: 100 - Administration
Total 100 - Administration
Division: 510 - Engineering
Total 510 - Engineering
Total 430 - Economic Development
Total 40 - Community Development
Public Works & Engineering
Division: 420 - Planning & Zoning
Total 420 - Planning & Zoning
Division: 430 - Economic Development
Total 30 - Finance
Community Development
Division: 410 - Building & Code Enforcement
Total 410 - Building & Code Enforcement
Page 6 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
85 6170 Tree Maintenance 6555 Landscape Concepts
Management Inc
13679-2 14 Tree Removals - 11/30/2021 8,218.75
86 6195 Miscellaneous
Contractual Services
6420 International
Exterminator Company Inc
11-0983 Pest Control - 1856 Illinois St - 11/01/2021 65.00
87 6195 Miscellaneous
Contractual Services
5399 Beary Landscape
Management
210554 Greenspace Maintenance - 12/03/2021, R-
27-21
3,970.00
88 6195 Miscellaneous
Contractual Services
7706 Lakeshore Recycling
Systems LLC
PS421259 Street Sweeping - Final Leaf Pick Up - 12/06-
12/15/2021, R-5-21
10,165.00
89 7000 Office Supplies 1644 Warehouse Direct Inc 5134587-0 2 Cartons Copy Paper - PW 100.20
90 7020 Supplies - Safety 4093 White Cap LP 50017611355 4 Hard Hat Liners 33.16
91 7050 Supplies - Streetscape 1644 Warehouse Direct Inc 5129324-0 Trash Can Liners 227.64
92 7055 Supplies - Street R&M 1057 Menard Incorporated 91040 Yellow Striping Paint, ZEP, Brush, Steel
Handle - PW
149.11
93 7055 Supplies - Street R&M 1043 WW Grainger Inc 9123560790 19 Street Lights 348.81
94 7055 Supplies - Street R&M 1043 WW Grainger Inc 9139068408 6 Street Light Bulbs 61.44
95 7055 Supplies - Street R&M 1043 WW Grainger Inc 9146947495 18 Street Light Bulbs 178.38
96 7055 Supplies - Street R&M 1043 WW Grainger Inc 9155737639 5 Street Light Bulbs 104.80
97 7055 Supplies - Street R&M 7691 Builders Asphalt LLC 92218 2.76 Tons Asphalt - Potholes - 12/10/2021 115.92
98 7200 Other Supplies 1047 Home Depot Credit
Svcs
4902085 North Pole Mailbox Refund - Tree Lighting (255.90)
99 7200 Other Supplies 1047 Home Depot Credit
Svcs
5518267 North Pole Mail Box - Tree Lighting 255.90
100 7200 Other Supplies 1057 Menard Incorporated 91382 Nozzle, Scraper, Utility Knife, Pail, Etc.41.22
101 7320 Equipment < $5,000 1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
414.95
24,644.88
102 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
160.79
103 6195 Miscellaneous
Contractual Services
6420 International
Exterminator Company Inc
10-85 Pest Control - 1856 Illinois St - 10/01/2021 65.00
104 6195 Miscellaneous
Contractual Services
6420 International
Exterminator Company Inc
12-1957 Exterior Pest Control - City Hall & Police
Station - 12/01/2021
80.00
105 6195 Miscellaneous
Contractual Services
6420 International
Exterminator Company Inc
12-1958 Interior Pest Control - City Hall & Police
Station - 12/01/2021
193.00
106 6195 Miscellaneous
Contractual Services
6420 International
Exterminator Company Inc
12-1959 Quarterly Interior Pest Control - 7 Buildings
- 12/01/2021
605.00
107 6195 Miscellaneous
Contractual Services
6420 International
Exterminator Company Inc
12-1960 Pest Control - 1856 Illinois - 12/01/2021 65.00
108 6195 Miscellaneous
Contractual Services
1029 Cintas Corporation 4104794378 Mat Service - Police Station - 12/15/2021 122.24
Total 530 - Street Maintenance
Division: 535 - Facilities & Grounds Maintenance
Page 7 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
109 6195 Miscellaneous
Contractual Services
1029 Cintas Corporation 4104794413 Mat Service - Metra Train Station -
12/15/2021
35.00
110 6195 Miscellaneous
Contractual Services
1029 Cintas Corporation 4105328184 Mat Service - Metra Train Station -
12/21/2021
35.00
111 6195 Miscellaneous
Contractual Services
1029 Cintas Corporation 4106020583 Mat Service - Police Station - 12/28/2021 122.24
112 6195 Miscellaneous
Contractual Services
1029 Cintas Corporation 4106020602 Mat Service - Metra Train Station -
12/28/2021
35.00
113 6195 Miscellaneous
Contractual Services
5214 State Industrial
Products
902251689 Drain Maintenance Program 12/08/2021 -
City Hall
109.27
114 6315 R&M Buildings &
Structures
1025 Bedco Inc 097271 Service Contract - August 2021, R-167-19 627.50
115 6315 R&M Buildings &
Structures
1025 Bedco Inc 097271 Service Contract - August 2021, R-167-19 627.50
116 6315 R&M Buildings &
Structures
1025 Bedco Inc 097485 Service Contract - November 2021, R-167-
19
627.50
117 6315 R&M Buildings &
Structures
1025 Bedco Inc 097485 Service Contract - November 2021, R-167-
19
627.50
118 6315 R&M Buildings &
Structures
1025 Bedco Inc 097490 Control Board - Fire Station - 11/01/2021,
R-167-19
558.15
119 6315 R&M Buildings &
Structures
1025 Bedco Inc 097550 Service Contract - December 2021, R-167-
19
627.50
120 6315 R&M Buildings &
Structures
1025 Bedco Inc 097550 Service Contract - December 2021, R-167-
19
627.50
121 6315 R&M Buildings &
Structures
1025 Bedco Inc 097552 No Heat Service Call - PW - 12/07/2021, R-
167-19
230.00
122 6315 R&M Buildings &
Structures
1025 Bedco Inc 097562 Replace Humidifier Cylinder-Fire Sta #63 -
12/09/2021, R-167-19
831.70
123 6315 R&M Buildings &
Structures
1025 Bedco Inc 097563 Motor Replacement - Fire Station #62 -
12/10/2021, R-167-19
1,155.60
124 6315 R&M Buildings &
Structures
1025 Bedco Inc 097573 Blower Wheel Replace - Fire Station #63 -
11/30/2021, R-167-19
140.90
125 6315 R&M Buildings &
Structures
1025 Bedco Inc 097574 New Inducer Motor - Fire Station #62 -
11/29/2021, R-167-19
514.05
126 6315 R&M Buildings &
Structures
1025 Bedco Inc 097578 Condenser Removal - Main Break -
12/20/2021, R-167-19
172.50
127 6315 R&M Buildings &
Structures
1025 Bedco Inc 097588 Maintenance - Gun Range - 12/29/2021, R-
167-19
467.90
128 6315 R&M Buildings &
Structures
5698 Doors Done Right Inc 11970 Glass Entry Door - City Hall 5th Floor 4,730.00
129 6315 R&M Buildings &
Structures
1742 Fredriksen Fire
Equipment Co
211994 Fire Extinguisher - History Center -
10/28/2021
131.70
130 6315 R&M Buildings &
Structures
5972 Cobra Concrete
Cutting Services Co
25924 Core Hole Drilled - City Hall 2nd Floor -
12/01/2021
508.00
131 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
91732 Garage Door Repair - PW - 11/29/2021 370.00
132 7025 Supplies - Custodial 1029 Cintas Corporation 4104794425 Cleaners, Paper Towels, Soap, Mat, &
Scrubs - PW
183.40
133 7025 Supplies - Custodial 1029 Cintas Corporation 4105328227 Cleaners, Paper Towels, Air Freshener,
Soap, Mat, Etc. - PW
143.87
134 7025 Supplies - Custodial 1029 Cintas Corporation 4106020519 Scraper, Cleaners, Paper Towels, Air
Freshener, Soap, Etc. - PW
148.65
135 7025 Supplies - Custodial 1644 Warehouse Direct Inc 5133499-0 Hand Sanitizer & Lysol 911.01
136 7030 Supplies - Tools &
Hardware
8244 Des Plaines Ace
Hardware
1474 Utility Scraper 4.49
Page 8 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
137 7030 Supplies - Tools &
Hardware
8244 Des Plaines Ace
Hardware
1500 AA Batteries 13.49
138 7030 Supplies - Tools &
Hardware
1057 Menard Incorporated 90440 Electric Screwdriver 14.98
139 7030 Supplies - Tools &
Hardware
1057 Menard Incorporated 90445 Saw Blades 19.98
140 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
9451999 Crescent Wrenches 49.45
141 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
1023959 Drywall & Tapcons - City Hall 2nd Floor 118.87
142 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
1080076 Security Key Cut - City Hall 19.00
143 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
1080231 Key Cut - City Hall Cleaning Supply Room 6.45
144 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
1081572 Occupancy Indicator - City Hall 5th Floor 34.10
145 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
1081593 6 Keys Cut - City Hall 5th Floor 26.46
146 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
1081708 Aluminum Door Closer - PW 342.00
147 7045 Supplies - Building
R&M
8244 Des Plaines Ace
Hardware
1429 Mounting Tape - City Hall 8.09
148 7045 Supplies - Building
R&M
8244 Des Plaines Ace
Hardware
1485 Garage Door Hinge & Roller - PW 17.62
149 7045 Supplies - Building
R&M
8244 Des Plaines Ace
Hardware
1535 Bubble Wrap for Media Signs 26.99
150 7045 Supplies - Building
R&M
1187 Scharm Floor Covering 15612 7 Cartons Carpet Tile & Adhesive - City Hall 1,669.46
151 7045 Supplies - Building
R&M
1187 Scharm Floor Covering 15620 7 Cartons Carpet Tile & Adhesive - City Hall 1,669.46
152 7045 Supplies - Building
R&M
1187 Scharm Floor Covering 15631 7 Cartons Carpet Tile & Adhesive - City Hall 1,729.98
153 7045 Supplies - Building
R&M
8244 Des Plaines Ace
Hardware
1569 Screws - City Hall 2nd Floor 29.69
154 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
3022649 Lock Set & Hinges - City Hall 5th Floor 50.00
155 7045 Supplies - Building
R&M
1527 Sherwin-Williams
Company, The
3901-6 25 Gals Paint - City Hall 193.86
156 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
4971616 White Caulk - City Hall 5th Floor 2.82
157 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
5023693 Drill Bits, Tap Bits - IT Server Room 44.99
158 7045 Supplies - Building
R&M
1540 Reinke Interior Supply
Company Inc
60047414 Ceiling Grid - City Hall 2nd Floor 325.92
159 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
6393086 Drywall, Studs, Electric Boxes, Markers,
Etc. - City Hall 2nd Fl
522.98
160 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
6970307 Windows - PW Crew Leader Room 1,112.70
161 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
8452389 Door Frame & Drywall - City Hall 5th Floor 168.16
162 7045 Supplies - Building
R&M
1057 Menard Incorporated 86681 3 Outlet Plates - Food Pantry 5.85
163 7045 Supplies - Building
R&M
1057 Menard Incorporated 88899 2 LED Bulbs - Fire Station #62 9.98
164 7045 Supplies - Building
R&M
1057 Menard Incorporated 88902 Air Freshener - PW 21.99
Page 9 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
165 7045 Supplies - Building
R&M
1057 Menard Incorporated 89460 EMT Pull Elbow & Offset Connector - PW 10.92
166 7045 Supplies - Building
R&M
1057 Menard Incorporated 89625 Caulk, Sponge, Blades - City Hall 56.78
167 7045 Supplies - Building
R&M
1057 Menard Incorporated 89631 Return LED Light Bulbs - Fire Station #61 (51.96)
168 7045 Supplies - Building
R&M
1057 Menard Incorporated 89632 Ball Valve - PW 29.99
169 7045 Supplies - Building
R&M
1057 Menard Incorporated 89640 Compression Sleeve, Adapter, Flare,
Compression Nut - Police
20.43
170 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
8970186 Studs, Track, Plates, Masking Tape - City
Hall Fifth Floor
132.30
171 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
8974727 Studs & Plates - City Hall 5th Floor 317.09
172 7045 Supplies - Building
R&M
1057 Menard Incorporated 89778 Elbow, Adapter, & Comp Elbow - Police 11.28
173 7045 Supplies - Building
R&M
1057 Menard Incorporated 89787 Brass P-Trap - Police 17.99
174 7045 Supplies - Building
R&M
1057 Menard Incorporated 89926 Brush, Screws, Paint, Red Bits - PW 29.01
175 7045 Supplies - Building
R&M
5214 State Industrial
Products
902229540 Primezyme - City Hall 269.85
176 7045 Supplies - Building
R&M
1057 Menard Incorporated 90265 Water Stop, Concrete, PVC Cement, Drain -
PW
100.73
177 7045 Supplies - Building
R&M
1057 Menard Incorporated 90282 Wire Hook - City Hall 15.76
178 7045 Supplies - Building
R&M
1057 Menard Incorporated 90290 Crack Sealer & Backer Rod - PW 133.79
179 7045 Supplies - Building
R&M
1057 Menard Incorporated 90457 2 Plumbing Brushes - PW 8.64
180 7045 Supplies - Building
R&M
1057 Menard Incorporated 90593 Wire Hooks & Wire - City Hall Council
Chambers
31.52
181 7045 Supplies - Building
R&M
1057 Menard Incorporated 90705 Toilet Lever & Silicone 20.74
182 7045 Supplies - Building
R&M
1057 Menard Incorporated 90945 Low Volt Cable & D Line 38.98
183 7045 Supplies - Building
R&M
1057 Menard Incorporated 91135 Sand Paper, Primer, Outlets, Switch Plate,
Etc. - City Hall
184.98
184 7045 Supplies - Building
R&M
1057 Menard Incorporated 91270 Shims & Drywall - City Hall 5th Floor 23.30
185 7045 Supplies - Building
R&M
1057 Menard Incorporated 91377 Bolt, Studs, Drill Bits, Etc. - IT Server Room 19.91
186 7045 Supplies - Building
R&M
1057 Menard Incorporated 91502 Treated Lumber - City Hall 2nd Floor 271.96
187 7045 Supplies - Building
R&M
1057 Menard Incorporated 91504 Great Stuff Product - City Hall 2nd Floor 7.97
188 7045 Supplies - Building
R&M
1550 Addison Building
Material Co
962740 Metal Track - City Hall 5th Floor 125.70
189 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/001720 4 Batteries - PW Fire Panel 62.12
190 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/053830 LED Lights - City Hall 131.88
191 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/053865 Rack Ground Bar - City Hall IT Room 261.42
192 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054003 Backlit Panel - Fire Station #61 64.99
Page 10 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
193 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054090 2 Baseboard Heat Fuses - City Hall 300.18
194 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054258 Electrical Supplies - PW Crew Leader Room 386.14
195 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054277 Screws, Tape, Bushings, Connectors - PW 180.13
196 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054300 Electrical Supplies - PW Crew Leader Room 92.43
197 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054313 Electrical Supplies - PW Crew Leader Room 383.91
198 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/054389 Rack Ground Bar - IT 264.91
199 7140 Electricity 1033 ComEd 0459113083-
12/21
Electricity Service 11/10-12/13/2021 16,285.96
200 7140 Electricity 1033 ComEd 2685017085-
12/21
Electricity Service 11/02-12/03/2021 232.53
201 7140 Electricity 1033 ComEd 4974385007-
12/21
Electricity Service 11/05-12/08/2021 24.36
202 7140 Electricity 1033 ComEd 4974507003-
12/21
Electricity Service 11/02-12/03/2021 356.82
203 7140 Electricity 1033 ComEd 5058680019-
12/21
Electricity Service 11/02-12/03/2021 54.08
204 7140 Electricity 1033 ComEd 5058681016-
12/21
Electricity Service 11/02-12/03/2021 32.96
205 7140 Electricity 1033 ComEd 5310666002-
12/21
Electricity Service 11/02-12/03/2021 1,103.84
46,896.10
206 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
107.22
207 6040 Waste Hauling &
Debris Removal
2214 Liberty Tire Recycling 2182876 88 Tires Recycled - 12/11/2021 335.68
208 6040 Waste Hauling &
Debris Removal
8076 Excel Oil Service E0013077 200 Gals Oil Recycled - 12/08/2021 75.00
209 6135 Rentals 1029 Cintas Corporation 4104767804 Mechanic's Uniform Rental - 12/15/2021 158.65
210 6135 Rentals 1029 Cintas Corporation 4105315672 Mechanic's Uniform Rental - 12/21/2021 158.65
211 6190 Tow/Storage/Abandon
ed Fees
1819 Tri R Service Inc 4238 Towing Service to Dealer 08/18/2021 -
Police 6107
137.00
212 6310 R&M Vehicles 2626 Alpha Prime
Communications
118012 2-Way Radio Repair-PW 5083, 5085, 5090,
5091, 5112 - 12/10/2021
446.00
213 6310 R&M Vehicles 2016 Signarama 42571 Decals & Installation 11/18/2021 - PW
5130, PW 5131, PW 8043
249.00
214 7030 Supplies - Tools &
Hardware
2288 Wilson, Lester Reimb
12/21/2021
Tool Reimbursement - Vehicle
Maintenance Operator - 12/21/2021
500.00
215 7035 Supplies - Equipment
R&M
2168 Petroleum
Technologies Equipment,
Inc
30167 Fuel System Inspection - PW5PW3 -
12/17/2021
561.75
216 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake &
Supply Co
01_228576 4 Brake Shoes & Core - Fire 7801 786.44
217 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake &
Supply Co
01_228600 4 Brake Drums - Fire 7801 - 12/15/2021 4,240.64
218 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound
LLC
1-0246882 Brake Pads & Rotors - Police Stock 646.78
Total 535 - Facilities & Grounds Maintenance
Division: 540 - Vehicle Maintenance
Page 11 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
219 7040 Supplies - Vehicle R&M 2164 JB Metal Works Inc 19773 Aluminum Channel & 3 Tubes - Fire 7522 1,299.00
220 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound
LLC
1CR0041912 Battery Core Returned (44.00)
221 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-101436 Exhaust Pipe & Putty - Police 6034 26.64
222 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-101529 Returned Exhaust Pipe - Police 6034 (11.45)
223 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 410916886 4 Tires - Fire 7405 424.96
224 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815138 Diesel Exhaust Fuel - PW Stock 399.60
225 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815272 Hose End Fittings, Filters, & Jacks 316.97
226 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815283 Returned Diesel Exhaust Fluid - Fire Stock (399.60)
227 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815425 Diesel Exhaust Fluid - Fire Stock 399.60
228 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815426 Diesel Exhaust Fluid - PW Stock 130.20
229 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815713 Oil Seals - Fire 7801 361.68
230 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815823 2 Radiator Caps - Fire 7607 10.18
231 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815833 Air Filter - Fire 7801 91.83
232 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815837 3 Belts - Fire 7801 167.95
233 7040 Supplies - Vehicle R&M 1043 WW Grainger Inc 9155737647 Tool Box - PW 5131 787.36
234 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 9473301 Brass Fittings, Electrical Connectors,
Grease, Etc. - PW Stock
329.14
235 7040 Supplies - Vehicle R&M 8104 MacQueen Emergency
Group
P13402 Rocker Switches - Fire 7608 33.30
236 7120 Gasoline 8331 Avalon Petroleum
Company Inc
029411 2,407 Gals Bio Diesel Fuel - 12/16/2021, R-
163-20
3,366.79
237 7120 Gasoline 8331 Avalon Petroleum
Company Inc
573852 4,796 Gals Unleaded Gasoline -
12/16/2021, R-163-20
12,450.42
238 7320 Equipment < $5,000 8454 NAPA Auto Parts 815272 Hose End Fittings, Filters, & Jacks 358.00
28,901.38
101,220.01
239 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
137.08
137.08
240 5325 Training 1261 Northeast
Multiregional Training
295917 Ground Fighting Instr. 12/6-12/9/2021 (1
Ofc)
200.00
241 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
1,835.23
Division: 610 - Uniformed Patrol
Total 50 - Public Works & Engineering
Police Department
Division: 100 - Administration
Total 100 - Administration
Total 540 - Vehicle Maintenance
Page 12 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
242 7320 Equipment < $5,000 1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
447.31
2,482.54
243 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
879.89
244 6195 Miscellaneous
Contractual Services
1553 Critical Reach 1864 2022 Investigation Crime Bulletin Access
1/1/-12/31/2022
1,200.00
2,079.89
245 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
391.24
246 7010 Supplies - Community
Relations
7054 Foremost Promotions 542923 Tattoos, Bracelets 2,150.00
247 7015 Supplies - Police Range 1288 Eagle Point Gun/TJ
Morris & Son
155615 6 Cases Frangible 9mm Ammunition 2,460.00
5,001.24
9,700.75
248 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
296.52
296.52
249 5345 Post-Employment
Testing
1267 Northwest Community
Hospital
25799 Occupational Health Services 11/10-
11/29/2021
2,080.00
250 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
731.02
251 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
756.25
252 6305 R&M Equipment 1745 Suburban Accents Inc 31573 Removal/Replacement Graphics/Lettering-
Various Vehicles-12/22/21
200.00
253 6305 R&M Equipment 2266 Underwriters
Laboratories LLC
72020447426 Ladder Testing, Heat Sensor Labels -
11/29/21 & 11/30/21
1,970.40
254 6305 R&M Equipment 1525 Hastings Air-Energy
Control Inc
I92079 2 Batteries, 2 Sensors, Engine &
Ambulance Service Call 12/10/21
295.83
255 7025 Supplies - Custodial 8019 Ferguson Facilities 0391345-1 Xtreme Custom Car Wash - 5 Gallons 75.13
256 7025 Supplies - Custodial 8019 Ferguson Facilities 0396901 Oven Cleaner, Scott Towels, Can Liners,
etc. -Sta. Wide
1,889.57
257 7300 Uniforms 3212 On Time Embroidery
Inc
92025 Twill Cap - Paramedic 19.00
258 7300 Uniforms 3212 On Time Embroidery
Inc
92027 Twill Cap - Paramedic 19.00
259 7300 Uniforms 3212 On Time Embroidery
Inc
92259 2 LT. Collar Brass - Lieutenant 26.00
260 7300 Uniforms 3212 On Time Embroidery
Inc
92832 2 Stryke Trousers - Paramedic 144.00
261 7300 Uniforms 3212 On Time Embroidery
Inc
94584 2 Nameplates - Lieutenant 23.00
Division: 710 - Emergency Services
Total 60 - Police Department
Fire Department
Division: 100 - Administration
Total 100 - Administration
Total 620 - Criminal Investigation
Division: 630 - Support Services
Total 630 - Support Services
Total 610 - Uniformed Patrol
Division: 620 - Criminal Investigation
Page 13 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
262 7300 Uniforms 3212 On Time Embroidery
Inc
94585 Leather Belt, Alterations - Lieutenant 44.00
263 7300 Uniforms 3212 On Time Embroidery
Inc
94586 2 Stryke Trousers - Paramedic 144.00
264 7300 Uniforms 3212 On Time Embroidery
Inc
94587 Twill Cap - Battalion Chief 19.00
265 7320 Equipment < $5,000 1148 WS Darley & Co 17452654 Case of Wipes, 8 Flashlights, 15 Pairs of
Gloves
1,776.74
266 7320 Equipment < $5,000 1148 WS Darley & Co 17452880 23 Each of 3X50 Hose, 5 Each of 5X100
Hose
8,375.00
267 7320 Equipment < $5,000 6452 Rock River Sports LLC 621 Replacement Rapid Deployment Craft, Air
Fill Adapter
2,898.26
268 7320 Equipment < $5,000 2440 DJS Scuba Locker Inc 9799 Buddyline Intercom, Communication Rope 2,200.00
269 7320 Equipment < $5,000 5036 Rescue Direct Inc INV-697939 2 Spacecraft Tech Bags 359.98
270 7320 Equipment < $5,000 3617 Knox Company INV-KA-45572 4 KeySecure Units, 4 Mounting Brackets 3,629.00
27,675.18
271 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
141.08
141.08
272 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
42.36
42.36
28,155.14
273 5340 Pre-Employment
Testing
5372 COPS & FIRE Personnel
Testing Service
106914 3 Law Enforcement Pre-Employment
Psychologicals 11/24/2021
1,350.00
274 5340 Pre-Employment
Testing
1267 Northwest Community
Hospital
25801 Occupational Health Services 11/19-
11/22/2021
1,833.00
3,183.00
352,678.72
275 6000 Professional Services 7355 Soil & Material
Consultants Inc
47126 2021 CIP Contract A-Field Tests & Cylinder
Pick-Up 11/4-11/23/21
1,034.00
276 7140 Electricity 1033 ComEd 0193753007-
12/21
Electricity Service 11/05-12/08/2021 80.30
277 7140 Electricity 1033 ComEd 0237106099-
12/21
Electricity Service 11/02-12/03/2021 459.84
278 7140 Electricity 1033 ComEd 0392121005-
12/21
Electricity Service 11/02-12/03/2021 278.97
279 7140 Electricity 1033 ComEd 0445091056-
12/21
Electricity Service 11/02-12/03/2021 516.55
280 7140 Electricity 1033 ComEd 0725000037-
12/21
Electricity Service 11/03-12/06/2021 53.91
281 7140 Electricity 1033 ComEd 1273119011-
12/21
Electricity Service 11/03-12/06/2021 4,342.90
Total 100 - General Fund
Fund: 230 - Motor Fuel Tax Fund
Total 70 - Fire Department
Department: 75 - Fire & Police Commission
Total 75 - Fire & Police Commission
Total 720 - Fire Prevention
Division: 730 - Emergency Management Agency
Total 730 - Emergency Management Agency
Total 710 - Emergency Services
Division: 720 - Fire Prevention
Page 14 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
282 7140 Electricity 1033 ComEd 1521117181-
12/21
Electricity Service 11/02-12/03/2021 442.82
283 7140 Electricity 1033 ComEd 2493112068-
12/21
Electricity Service 11/02-12/03/2021 46.68
284 7140 Electricity 1033 ComEd 2607132134-
12/21
Electricity Service 11/02-12/03/2021 449.75
285 7140 Electricity 1033 ComEd 2644104014-
12/21
Electricity Service 11/01-12/02/2021 411.54
286 7140 Electricity 1033 ComEd 2901166089-
12/21
Electricity Service 11/02-12/03/2021 847.64
287 7140 Electricity 1033 ComEd 2943015087-
12/21
Electricity Service 11/17-12/20/2021 15,897.88
288 7140 Electricity 1033 ComEd 3471079047-
12/21
Electricity Service 11/02-12/03/2021 57.84
289 7140 Electricity 1033 ComEd 6045062008-
12/21
Electricity Service 11/02-12/03/2021 159.16
290 7160 Ice Control 6461 Compass Minerals
America Inc
908594 Bulk Rock Salt - 12/20/2021, R-180-21 9,533.21
291 8100 Improvements 3099 Schroeder Asphalt
Services Inc
2021-CIP-MFT-P5 R-88-21 2021 CIP Street & Utility
Improvements 11/12-12/06/2021
120,720.27
155,333.26
292 6604 CDBG Care Act
Program
1169 Center of Concern 121721SB16 Small Business Assistance 11/07-
12/17/2021 CDBG-B-20-MW-17-0009
17,685.00
17,685.00
293 6005 Legal Fees 8169 Burke, Warren,
MacKay & Serritella PC
252079-0M70009 Legal Fees-Rand Rd Sidepath 1507 Rand Rd-
9/14-9/28/2021
340.00
294 6005 Legal Fees 1733 Burke Burns & Pinelli
Ltd
29223-0LN0006 Legal Fees-Lee & Forest TL 1387 Lee St
10/05-10/31/2021
845.43
295 6005 Legal Fees 1733 Burke Burns & Pinelli
Ltd
29224-0LN0007 Legal Fees-Lee & Forest TL 1365 Lee St
10/29/2021
20.00
296 6005 Legal Fees 8519 Wolin Law Group LLC 724-0LN0016 Legal Fees-Lee & Forest TL 1286 Lee St
10/01-10/29/2021
787.50
1,992.93
1,992.93
297 6000 Professional Services 3337 HR Green Inc 148631 TO#4 Bridge Repair Contract Docs - 10/23-
11/19/2021
5,406.25
298 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
125.73
5,531.98
299 6140 Leases 5109 Konica Minolta
Premier Finance
5017776964 Konica Copier Lease 12/21/21 - 1/20/22 7,304.18
7,304.18
300 6000 Professional Services 3338 Gabriel Environmental
Services
1221A0077 Asbestos Testing in Basement of Police
Station 11/04-12/20/2021
2,135.00
Fund: 430 - Facilities Replacement Fund
Total 400 - Capital Projects Fund
Fund: 420 - IT Replacement Fund
Total 420 - IT Replacement Fund
Total 2520 - Capital Grants
Total 250 - Grant Projects Fund
Fund: 400 - Capital Projects Fund
Fund: 240 - CDBG Fund
Total 240 - CDBG Fund
Fund: 250 - Grant Projects Fund
Program: 2520 - Capital Grants
Total 230 - Motor Fuel Tax Fund
Page 15 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
301 6000 Professional Services 3337 HR Green Inc 148630 TO#2 Masonry Construct Observ - City Hall -
10/23-11/19/2021
490.00
302 6000 Professional Services 3337 HR Green Inc 148632 Inspection Work @ Theatre 10/23-
11/19/2021
438.75
303 6195 Miscellaneous
Contractual Services
1328 John Neri Construction
Company Inc
121621 Demolition - 1319 E. Oakton - 12/16/2021 18,500.00
304 6315 R&M Buildings &
Structures
7350 JLJ Contracting Inc 142686 City Hall Waterproofing Masonry Repairs
10/22/21 R-156-21 FINAL
178,780.00
305 6315 R&M Buildings &
Structures
7350 JLJ Contracting Inc 142757 Basement Waterproofing - Theater -
12/16/2021
18,000.00
306 7045 Supplies - Building
R&M
1354 MPC Communications
& Lighting Inc
21-1243 Lights for Civic Deck 945.00
307 7045 Supplies - Building
R&M
1057 Menard Incorporated 88479 Electric Supplies @ Theatre 31.24
308 7045 Supplies - Building
R&M
1057 Menard Incorporated 89453 Civic Deck Cage Install Parts 26.43
309 7045 Supplies - Building
R&M
1057 Menard Incorporated 89629 Ground Clamp @ Theatre 11.56
310 7045 Supplies - Building
R&M
1057 Menard Incorporated 91007 Heating Cable for Gutters and Downspouts
@ Theatre
287.35
311 7045 Supplies - Building
R&M
1057 Menard Incorporated 91057 Return Roof and Gutter Cable @ Theatre (42.98)
312 7045 Supplies - Building
R&M
1057 Menard Incorporated 91061 Electric Supplies @ Theatre 205.08
313 7045 Supplies - Building
R&M
1057 Menard Incorporated 91268 Supplies to Mount Heat Sensor's for
Gutters - Theater
88.02
219,895.45
314 4601 New Construction -
Sale of Water
3772 Rivers Casino Refund 12/20/21 Hydrant Meter Usage Refund 12/20/2021 (467.98)
(467.98)
315 5325 Training 8545 Ramsey, Michael
Glenn
12/14/2021 Water Certification Course 01/05-
03/09/2022 - Water Foreman
400.00
316 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
703.53
317 6195 Miscellaneous
Contractual Services
5995 Wunderlich-Malec
Services Inc
19101-01 Fiber Optic Service Call - Central -
11/30/2021
1,513.30
318 6195 Miscellaneous
Contractual Services
5995 Wunderlich-Malec
Services Inc
19101-02 Communications Service Call -
Maple/Central - 12/01-12/02/2021
1,480.00
319 6195 Miscellaneous
Contractual Services
1467 HBK Water Meter
Service Inc
210518 97 Meter Bench Tests - 09/28/2021 2,481.66
320 6195 Miscellaneous
Contractual Services
1467 HBK Water Meter
Service Inc
210554 3 Meter Bench Tests - 10/27/2021 84.66
321 6195 Miscellaneous
Contractual Services
1467 HBK Water Meter
Service Inc
210657 2 Meter Bench Tests - 12/15/2021 51.00
322 6305 R&M Equipment 1675 Universal Hydraulic
Services & Sales Inc
44316 Mini Excavator Cylinder Install/Repair
07/27/2021 - PW 9037
325.00
323 6310 R&M Vehicles 4280 Rush Truck Centers of
Illinois Inc
3025945106 Engine Repair - PW 9031 - 12/16/2021 4,467.97
324 7020 Supplies - Safety 2067 Cutler Workwear 161869 2 Winter Jackets - Water Operators 235.78
Division: 000 - Non Divisional
Total 000 - Non Divisional
Division: 550 - Water Systems
Total 430 - Facilities Replacement Fund
Fund: 500 - Water/Sewer Fund
Non Departmental
Page 16 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
325 7020 Supplies - Safety 1703 Prosafety Inc 2/884070 Hip Boots & Paint 486.20
326 7030 Supplies - Tools &
Hardware
1057 Menard Incorporated 91527 Extension Cord 19.99
327 7035 Supplies - Equipment
R&M
8244 Des Plaines Ace
Hardware
1530 D Batteries 28.78
328 7035 Supplies - Equipment
R&M
8481 Linde Gas &
Equipment Inc
67722225 Propane Fill - PW 9040 184.59
329 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs
(#490)
P47016681 Stinger Flashlight - PW 9058 142.95
330 7045 Supplies - Building
R&M
1043 WW Grainger Inc 9155737613 Halogen Bulbs - Chlorine Room 9.04
331 7070 Supplies - Water
System Maintenance
8244 Des Plaines Ace
Hardware
1536 7 Fasteners 3.91
332 7070 Supplies - Water
System Maintenance
1047 Home Depot Credit
Svcs
2054877 Plumbing Supplies 98.69
333 7070 Supplies - Water
System Maintenance
1709 Ziebell Water Service
Products Inc
256254-000 3 Gaskets 156.00
334 7070 Supplies - Water
System Maintenance
1709 Ziebell Water Service
Products Inc
256255-000 Copper Coil 835.80
335 7070 Supplies - Water
System Maintenance
1709 Ziebell Water Service
Products Inc
256269-000 2 Couplings 240.72
336 7070 Supplies - Water
System Maintenance
1709 Ziebell Water Service
Products Inc
256286-000 Copper Tubing, Piggyback, Adapters 1,065.72
337 7070 Supplies - Water
System Maintenance
8547 Healy Asphalt
Company LLC
30321 2.64 Tons Asphalt - 12/14/2021 369.60
338 7070 Supplies - Water
System Maintenance
1047 Home Depot Credit
Svcs
8521586 Lumber Tarp 27.98
339 7070 Supplies - Water
System Maintenance
1072 Prairie Material 890284078 6.0 Cu Yds Concrete - Repairs - 11/05/2021 841.50
340 7070 Supplies - Water
System Maintenance
1072 Prairie Material 890300842 3.5 Cu Yds Concrete - Repairs - 11/17/2021 593.38
341 7070 Supplies - Water
System Maintenance
1072 Prairie Material 890339472 1.5 Cu Yds Concrete - Repairs - 12/15/2021 202.88
342 7070 Supplies - Water
System Maintenance
1072 Prairie Material 890346605 1.5 Cu Yds Concrete - Repairs - 12/21/2021 202.88
343 7070 Supplies - Water
System Maintenance
1057 Menard Incorporated 91095 Brass Fittings 134.36
344 7070 Supplies - Water
System Maintenance
1057 Menard Incorporated 91512A Framing Material - Howard Tank 37.84
345 7070 Supplies - Water
System Maintenance
1550 Addison Building
Material Co
960271 Hardware Cloth & Socket - Holy Family
Antenna Tower
7.90
Page 17 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
346 7120 Gasoline 8331 Avalon Petroleum
Company Inc
029411 2,407 Gals Bio Diesel Fuel - 12/16/2021, R-
163-20
3,366.80
347 7140 Electricity 1033 ComEd 0718079040-
12/21
Electricity Service 11/02-12/03/2021 76.35
348 7140 Electricity 1033 ComEd 1602149012-
12/21
Electricity Service 11/01-12/02/2021 63.38
349 7140 Electricity 1033 ComEd 2382141015-
12/21
Electricity Service 11/02-12/03/2021 30.57
350 7140 Electricity 1033 ComEd 2902009038-
12/21
Electricity Service 10/29-12/01/2021 435.74
351 7140 Electricity 1033 ComEd 3526170000-
12/21
Electricity Service 10/29-12/01/2021 34.77
352 7140 Electricity 1033 ComEd 4436122006-
12/21
Electricity Service 11/10-12/13/2021 8,256.99
353 7140 Electricity 1033 ComEd 5646761001-
12/21
Electricity Service 10/29-12/02/2021 25.05
354 7140 Electricity 1033 ComEd 6152054027-
12/21
Electricity Service 11/01-12/02/2021 3,776.09
355 7150 Water Treatment
Chemicals
1082 Alexander Chemical
Corporation
48819 Chlorine Tank Rental - 11/26-12/26/2021 210.00
356 7150 Water Treatment
Chemicals
1082 Alexander Chemical
Corporation
48820 Chlorine Tank Rental - 11/26-12/26/2021 168.00
357 7550 Miscellaneous
Expenses
1076 Sam's Club Direct 6360 Water, Brownies, Cutlery, Cookies, Plates -
AWWA Training
110.40
33,987.75
358 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
290.35
359 6190 Tow/Storage/Abandon
ed Fees
5874 Suburban Towing &
Recovery Inc
158043 Towing Services to PW - PW 8021 -
12/09/2021
337.50
360 6305 R&M Equipment 2016 Signarama 42571 Decals & Installation 11/18/2021 - PW
5130, PW 5131, PW 8043
65.50
361 6310 R&M Vehicles 1202 Standard Equipment
Co
W07643 Rodder Pump Replacement - PW 8020 -
12/22/2021
19,762.45
362 6505 Subsidy - Sewer Lateral
Program
8435 Futrell, Christine A SLP21-019 Sewer Lateral Rebate 12/15/2021 1,599.00
363 6505 Subsidy - Sewer Lateral
Program
8549 Piagari, Joyce SLP21-020 Sewer Lateral Rebate 12/15/2021 1,995.00
364 6505 Subsidy - Sewer Lateral
Program
8550 Greif, Maria SLP21-021 Sewer Lateral Rebate 12/15/2021 2,550.00
365 6510 Subsidy - Flood
Assistance
8551 Forde, John E FRP21-035 Flood Rebate 12/15/2021 2,000.00
366 6510 Subsidy - Flood
Assistance
8552 Staggs, Julie FRP21-036 Flood Rebate 12/15/2021 2,000.00
367 6510 Subsidy - Flood
Assistance
8553 Gonzalez, Consuelo W FRP21-037 Flood Rebate 12/15/2021 2,000.00
368 7020 Supplies - Safety 4640 Albany Steel & Brass
Corporation
112052 2 Ladder Extensions 478.00
369 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
1520980 Utility Knife, Torch, Trash Can, Drilling
Hammer, Etc.
222.16
370 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
5452395 Screwdriver Set, Voltage Tester, Hard Case 59.32
371 7040 Supplies - Vehicle R&M 5573 Henderson Products
Inc
347504 Hydraulic Cylinder - PW 8035 - 12/14/2021 4,059.79
372 7040 Supplies - Vehicle R&M 8454 NAPA Auto Parts 815801 Rain X - PW Sewer Stock 9.98
Division: 560 - Sewer Systems
Total 550 - Water Systems
Page 18 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
373 7075 Supplies - Sewer
System Maintenance
1437 Des Plaines Material &
Supply LLC
463564 Mission Couplings - Stock 68.08
374 7075 Supplies - Sewer
System Maintenance
1057 Menard Incorporated 86170 Asphalt Sealer 25.98
375 7075 Supplies - Sewer
System Maintenance
1072 Prairie Material 890268531 1.0 Cu Yd Concrete - 710 Kylemore Ct -
10/27/2021
126.15
376 7075 Supplies - Sewer
System Maintenance
1072 Prairie Material 890299053 1.25 Cu Yds Concrete - 705 Shawn Sewer
Repair - 11/16/2021
176.31
377 7075 Supplies - Sewer
System Maintenance
1072 Prairie Material 890340756 1.25 Cu Yds Concrete - 2135 Halsey -
12/16/2021
180.31
378 7075 Supplies - Sewer
System Maintenance
5214 State Industrial
Products
902262230 Sewer Solvent 898.04
379 7075 Supplies - Sewer
System Maintenance
1057 Menard Incorporated 91143 Top Soil & Nozzles for Sewer Repair 52.14
380 7075 Supplies - Sewer
System Maintenance
2313 City Electric Supply
Company (CES)
DEP/053849 Cord Grip Connectors & Fuses - Algonquin
Lift Station
251.46
381 7140 Electricity 1033 ComEd 0096017042-
12/21
Electricity Service 11/02-12/03/2021 1,445.64
382 7140 Electricity 1033 ComEd 0575134020-
12/21
Electricity Service 10/29-12/02/2021 110.33
383 7140 Electricity 1033 ComEd 0640144010-
12/21
Electricity Service 11/02-12/03/2021 56.30
384 7140 Electricity 1033 ComEd 0762050019-
12/21
Electricity Service 11/03-12/06/2021 22.23
385 7140 Electricity 1033 ComEd 2038128006-
12/21
Electricity Service 10/29-12/01/2021 51.62
386 7140 Electricity 1033 ComEd 2148094073-
12/21
Electricity Service 11/04-12/06/2021 68.39
387 7140 Electricity 1033 ComEd 3240002012-
12/21
Electricity Service 11/22-12/27/2021 688.74
388 7140 Electricity 1033 ComEd 3461136053-
12/21
Electricity Service 11/01-12/02/2021 31.30
389 7140 Electricity 1033 ComEd 3526009006-
12/21
Electricity Service 11/02-12/03/2021 69.90
390 7140 Electricity 1033 ComEd 3657136067-
12/21
Electricity Service 11/02-12/03/2021 79.32
391 7140 Electricity 1033 ComEd 4995025051-
12/21
Electricity Service 11/01-12/02/2021 27.40
392 7140 Electricity 1033 ComEd 5060090016-
12/21
Electricity Service 11/03-12/06/2021 140.50
393 7140 Electricity 1033 ComEd 5814097012-
12/21
Electricity Service 11/02-12/03/2021 27.16
394 7140 Electricity 1033 ComEd 6331089024-
12/21
Electricity Service 10/29-12/01/2021 175.34
42,201.69
395 8100 Improvements 3099 Schroeder Asphalt
Services Inc
2021-CIP-MFT-P5 R-88-21 2021 CIP Street & Utility
Improvements 11/12-12/06/2021
7,742.50
7,742.50
83,463.96
Total 580 - CIP - Water/Sewer
Total 00 - Non Departmental
Total 560 - Sewer Systems
Division: 580 - CIP - Water/Sewer
Page 19 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
396 6015 Communication
Services
1552 Verizon Wireless 9895015922 Communication Services 11/14-
12/13/2021
63.54
397 6025 Administrative Services 7615 Sebis Direct Inc 36475 Utility Bill Rendering Services for Bill Drop
12/15/2021
1,274.61
1,338.15
84,802.11
398 6025 Administrative Services 7960 Passport Labs Inc INV-1026690 Mobile Pay Parking Transaction Fees Nov
2021
17.02
399 7060 Supplies - Parking Lots 1047 Home Depot Credit
Svcs
8604322 Fabuloso for Parking Deck Cleaning 46.02
400 7060 Supplies - Parking Lots 1057 Menard Incorporated 89573 Electric Supplies to Fix Ground Outlets at
Metro
20.35
401 7140 Electricity 1033 ComEd 0354464001-
12/21
Electricity Service 11/02-12/03/2021 2,163.89
402 7140 Electricity 1033 ComEd 2239082030-
12/21
Electricity Service 11/02-12/03/2021 799.84
403 7140 Electricity 1033 ComEd 4722388001-
12/21
Electricity Service 11/02-12/03/2021 21.49
404 7140 Electricity 1033 ComEd 4791127023-
12/21
Electricity Service 11/02-12/03/2021 3,046.51
405 7140 Electricity 1033 ComEd 5310303000-
12/21
Electricity Service 11/02-12/03/2021 283.37
6,398.49
406 6025 Administrative Services 7960 Passport Labs Inc INV-1026690 Mobile Pay Parking Transaction Fees Nov
2021
131.35
407 7140 Electricity 1033 ComEd 5222730006-
12/21
Electricity Service 10/29-12/01/2021 116.72
248.07
408 5325 Training 8074 Thomas Group
Solutions LLC
DP TO4 2021 Q2 TO#4 OSHA Compliance Training - 04/01-
06/31/2021, R-9-20
4,241.00
409 5325 Training 8074 Thomas Group
Solutions LLC
DP TO4 2021 Q3 TO#4 OSHA Compliance Training - 07/01-
09/28/2021, R-9-20
4,241.00
410 5325 Training 8074 Thomas Group
Solutions LLC
DP TO4 2021 Q4 TO#4 OSHA Compliance Training - 10/01-
12/31/2021, R-9-20
4,241.00
411 5345 Post-Employment
Testing
1267 Northwest Community
Hospital
25755 Occupational Health Services 10/04-
11/15/2021
2,120.00
412 5345 Post-Employment
Testing
1267 Northwest Community
Hospital
25836 Occupational Health Services 11/10/2021 275.00
413 5345 Post-Employment
Testing
8444 Health & Law
Resource Inc
hlr6808 Consulting Serv for Various Employment
Matters 07/27-10/11/2021
4,890.00
414 5570 Self Insured P&L
Expense
1089 Autokrafters of Des
Plaines
1469 Accident Repair - Police 6084 - 12/14-
12/21/2021
8,757.61
415 6000 Professional Services 8074 Thomas Group
Solutions LLC
DP TO5 (2021)TO#5 City Op Plans, Safety & Hazard -
01/15-12/15/2021, R-9-20
17,200.00
416 6005 Legal Fees 7254 Michael Best &
Friedrich LLP
01-1926355 Workplace Investigation 11/12 -
11/24/2021
840.00
46,805.61
Fund: 600 - Risk Management Fund
Total 600 - Risk Management Fund
Total 510 - City Owned Parking Fund
Fund: 520 - Metra Leased Parking Fund
Total 520 - Metra Leased Parking Fund
Total 30 - Finance
Total 500 - Water/Sewer Fund
Fund: 510 - City Owned Parking Fund
Department: 30 - Finance
Page 20 of 23
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 01/18/2022
Account
417 2229 Event - Holiday Lighting 1050 Journal & Topics
Newspapers
186918 12/06/2021 Holiday Lighting Ceremony Ad
11/24 & 12/01/2021
1,850.00
418 2460 Refundable Bonds 8554 2392 S Wolf LLC Refund 12/17/21 Refundable Bond Building Permit #2020-
01100047 12/16/2020
5,000.00
419 2464 Hydrant Deposits 7743 Hoerr Construction Inc Refund 12/15/21 Hydrant Meter Usage Refund 12/15/2021 1,100.00
420 2464 Hydrant Deposits 3772 Rivers Casino Refund 12/20/21 Hydrant Meter Usage Refund 12/20/2021 1,100.00
9,050.00
907,725.80Grand Total
Fund: 700 - Escrow Fund
Total 700 - Escrow Fund
Page 21 of 23
Line #Vendor Invoice Invoice Description Amount
421 4632 GEMT Reimbursements 8359 HFS Bureau of Fiscal
Operations - GEMT
Reimb Q1/Q2
2021
GEMT Funds Reimbursement for Q1 & Q2
2021 - Payment #4
343,584.11
422 6015 Communication
Services
1533 Wide Open West LLC 11526044Dec202
1A
Internet/Cable Service x6044 12/21/2021-
01/20/2022
661.37
423 6015 Communication
Services
1533 Wide Open West LLC 11526044Dec202
1B
Internet/Cable Service x1245 12/21/2021-
01/20/2022
1,876.23
424 6015 Communication
Services
1533 Wide Open West LLC 11526044Dec202
1C
Internet/Cable Service x1246 12/21/2021-
01/20/2022
1,120.00
425 6015 Communication
Services
1533 Wide Open West LLC 11526044Dec202
1E
Internet/Cable Service x5988 12/21/2021-
01/20/2022
127.90
426 6015 Communication
Services
1032 Comcast 136665007 x8482 Internet/Cable Service 12/15/2021-
01/14/2022
1,575.00
348,944.61
348,944.61
427 7110 Natural Gas 1064 Nicor 12/15/21
x600008
Natural Gas Service 11/15-12/14/2021 47.00
47.00
47.00
428 6305 R&M Equipment 1822 Kustom Signals 589389R Sqd Car Radar Cables & Antenna Install
11/19/21-Repl EFT 11165
382.70
429 7035 Supplies - Equipment
R&M
1822 Kustom Signals 589187R Squad Car Radar Cables & Antenna
Replaces EFT 11165
501.00
883.70
883.70
430 8100 Improvements 8070 Walsh Construction
Company II LLC
CivicDeck-P21R2 Civic Center Parking Deck Repl 10/01-
10/31/2021 R-204-19
493,146.00
493,146.00
431 8100 Improvements 8070 Walsh Construction
Company II LLC
CivicDeck-P21R2 Civic Center Parking Deck Repl 10/01-
10/31/2021 R-204-19
255,014.00
255,014.00
432 6015 Communication
Services
1533 Wide Open West LLC 11526044Dec202
1D
Internet/Cable Service x0573 12/21/2021-
01/20/2022
320.00
320.00
320.00
1,098,355.31
Department: 90 - Overhead
Total 90 - Overhead
Total 100 - General Fund
Manual Payments
City of Des Plaines
Warrant Register 01/18/2022
Account
Fund: 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
Public Works & Engineering
Division: 535 - Facilities & Grounds Maintenance
Total 535 - Facilities & Grounds Maintenance
Total 50 - Public Works & Engineering
Police Department
Division: 630 - Support Services
Total 630 - Support Services
Total 60 - Police Department
Total 201 - TIF #1 Downtown Fund
Fund: 430 - Facilities Replacement Fund
Total 430 - Facilities Replacement Fund
Grand Total
Fund: 500 - Water/Sewer Fund
Division: 550 - Water Systems
Total 550 - Water Systems
Total 500 - Water/Sewer Fund
Page 22 of 23
Amount Transfer Date
Automated Accounts Payable 907,725.80$ **1/18/2022
Manual Checks 1,098,355.31$ **12/29/2021
Payroll 1,304,460.90$ *12/30/2021
Electronic Transfer Activity:
JPMorgan Chase Credit Card -$
Chicago Water Bill ACH -$
Postage Meter Direct Debits 4,292.51$ 12/28/2021
Utility Billing Refunds -$
Debt Interest Payment -$
FEMA Buyout -$
Property Purchase -$
IMRF Payments -$
Employee Medical Trust 715,110.77$ 1/4/2022
Total Cash Disbursements:4,029,945.29$
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Eighteenth Day of January 2022
Ayes ______ Nays _______ Absent _______
Jessica M. Mastalski, City Clerk
Andrew Goczkowski, Mayor
City of Des Plaines
Warrant Register 01/18/2022
Summary
RHS Payout
Page 23 of 23
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: December 27, 2021
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: John Carlisle, AICP, Director of Community and Economic Development
Jonathan Stytz, Planner
Subject: Consideration of a Rezoning from C-1 to C-3 at 1387 Prospect Avenue, Case 21-047-MAP
(5th Ward)
Issue: The petitioner, Taseen Atabbi, is requesting a Map Amendment from Section 12-3-7 of the Des Plaines
Zoning Ordinance, as amended, to rezone the property at 1387 Prospect Avenue from C-1 Neighborhood
Shopping District to C-3 General Commercial District.
Address: 1387 Prospect Avenue
Petitioner: Taseen Atabbi, 1985 Berry Lane, Des Plaines, IL 60018
Owner: Adam M. Moghamis, 2385 Hammond Drive, Suite 6, Schaumberg, IL 60173
Case Number: 21-036-CU-V
PIN: 09-29-228-034-0000
Ward: #5, Alderman Carla Brookman
Existing Zoning: C-1 Neighborhood Shopping District
Existing Land Use: Vacant Lot
Surrounding Zoning: North: R-3, Townhouse Residential District
South: R-3, Townhouse Residential District
East: C-3, General Commercial District
West: R-1, Single Family Residential District
Surrounding Land Use: North: Multi-Unit Townhouse Buildings
South: Multi-Unit Townhouse Buildings
East: Vacant lot
West: Single Family Residence
MEMORANDUM
Page 1 of 26
NEW BUSINESS #2A.
Street Classification: Prospect Avenue and Chestnut Street are both local roads.
Comprehensive Plan: The Comprehensive Plan illustrates this site as commercial.
Zoning/Property History: Pursuant to City records, this property has been vacant.
Project Summary: The petitioner, Taseen Atabbi, is requesting a Map Amendment to rezone the
subject property from C-1 Neighborhood Shopping District to C-3 General
Commercial District to construct a new multi-tenant commercial building and
allow for more variety of future uses to locate on site. The property is currently
undeveloped and is located at the southwest corner of the Prospect Avenue and
Chestnut Street intersection as illustrated in the Plat of Survey (Attachment 4).
The petitioner, who has an engineering business called Applied GeoScience
Inc, wishes to construct a one-story, multi-tenant commercial building on the
site to locate a lab and other future commercial uses and is requesting the map
amendment to C-3 General Commercial District as it allows for a wide variety
of commercial uses compared to the C-1 Neighborhood Shopping District. The
proposal includes a portion of the proposed building devoted to one or multiple
commercial uses to be determined and the other portion devoted to the
petitioner’s company, Applied GeoScience, Inc., which is described in more
detail in the Project Narrative (Attachment 1). The proposed use would fall
under the classification of an office, which is a conditional use in the C-1
district. In addition, other uses interested in locating on this site in the future
may not be allowed in the C-1 district or would also require a conditional use
to permit, which could inhibit the building’s marketability. The petitioner is
looking to maximize the size of the building on the lot while meeting all
applicable City codes as illustrated in the preliminary Site Plan (Attachment 5).
Staff has added a condition that the petitioner provides complete architectural
drawings, including a site plan prepared by a design professional, at time of
building permit to clearly show all proposed improvements on the property.
The Commercial Bulk Matrix and Commercial Districts Use Matrix excerpt
tables below detail some of the substantial differences in bulk regulations and
allowable uses between the C-1 and C-3 districts.
Table 4 of Section 12-7-3, Commercial Districts Bulk Matrix
BULK CONTROLS C-1 C-3
Max. Height 35 Feet 45 Feet
Min. Front Yard Setback
- Adjacent Residential
- Adjacent Other
Setback of adjacent residential district
5 Feet
Min. Side Yard Setback
- Adjacent Residential
- Adjacent Other
Setback of adjacent residential district
5 Feet, if abutting street or alley
Min. Rear Yard Setback
- Adjacent Residential
- Adjacent Other
25 ft. or 20% of lot depth, whichever is less
5 Feet
Page 2 of 26
Excerpt from Table 3 of Section 12-7-3, Commercial Districts Use Matrix*
USES C-1 C-3
Accessory off site parking lots -- C
Alternative tobacco establishments -- C18
Animal clinic C P
Animal hospital -- P
Artisanal retail establishments -- P14
Assisted living facility -- C
Bed and breakfast C --
Body art establishments -- C23
Brewpub -- P
Childcare center with accessory dwelling unit C8 --
Commercial shopping center -- P
Consumer lender -- C
Domestic pet service -- C11,12
Dry cleaners with plants on premises -- P
Financial institutions -- P
Food processing establishment -- P14
Grocery retail -- P
Libraries, private C P
Massage establishments -- C
Media broadcast stations -- P
Media print establishments -- P
Offices C P
Residential care homes, small C --
Restaurants: Class A or Class B -- P
Schools, commercial -- C
Taverns and lounges C P
*P= Permitted, C= Conditional; if use is neither P nor C, it is not possible in the district.
Compliance with the Comprehensive Plan
The proposed project, including the proposed site improvements, address various goals and objectives of the
2019 Comprehensive Plan including the following aspects:
• Future Land Use Plan:
o The property is marked for commercial land use. The Future Land Use Plan strives to create a
well-balanced development area with a healthy mixture of commercial and residential uses.
The request would develop an existing vacant piece of land that is currently underutilized and
provide additional services to Des Plaines residents.
o The subject property is located near the Mannheim Road commercial corridor with a mixture
of single-family to multi-family residential and commercial uses. The proposal would develop
a vacant property with a building that could accommodate multiple commercial uses in close
proximity to a large number of residences.
Findings of Fact for the Request
As required by Section 12-3-4 of the Zoning Ordinance, the Planning and Zoning Board (PZB) reviewed the
findings of fact for the request. The full list of findings and comments are found in the draft minutes of the
PZB meeting of December 14, 2021. An excerpt from the draft minutes is attached.
Page 3 of 26
Planning and Zoning Board Review: The Planning and Zoning Board met on December 14, 2021 to
consider a Map Amendment under Section 12-3-7 of the 1998 Des Plaines Zoning Ordinance, as amended,
from C-1, Neighborhood Shopping District to C-3, General Commercial District at 1387 Prospect Avenue.
The petitioner presented the proposal to rezone the property at 1387 Prospect Avenue from C-1, Neighborhood
Shopping District to C-3, General Commercial District. He stated that he is a consultant for Applied
GeoScience, Inc. (AGI) who has purchased the lot and is looking to construct a multi-tenant building to locate
their business and future end users on this site. He mentioned that their company has expanded from one to
three units at its current location and is interested in consolidating the business to a 3,000-square foot office
space in the multi-tenant building. He explained that the existing zoning district limits the types of uses
permitted on the subject property so he would like to rezone the property to allow a wide variety of commercial
uses.
The Planning and Zoning Board (PZB) Members asked how large the proposed building will be as the project
narrative mentions one-story but the sample pictures in the presentation show two-story; what the proposed
roofline height will be; if his business does soil borings; how many motorized vehicles will be located on site;
and the percentage of the building that will be utilized for AGI and the percentage available to other uses.
Community and Economic Development staff recommended approval of the request with two conditions. The
conditions required architectural plans, including a Site Plan, to be submitted at time of building permit for
the new structure and that plans may need to be adjusted to meet all applicable City of Des Plaines codes.
Two members from the public spoke on this request with concerns regarding noise and parking. The petitioner
responded that all noise is on the specific jobsite where the samples are collected instead of the office use on
the subject property where they are only measuring samples. He added that all equipment will be stored inside
an attached garage that is planned for the future building and that the proposed building setbacks will allow
for ample parking spaces.
The Planning and Zoning Board recommended (5-0) that the City Council approve the request with the two
conditions found in the staff report.
Recommendations: The PZB recommended (5-0) that the City Council approve the request with conditions.
Similarly, staff recommends approval of the request via Ordinance Z-1-22, which approves a map amendment
with the following conditions:
1. The petitioner shall provide complete architectural drawings, including a Site Plan, prepared by a
design professional at time of building permit to show all proposed improvements on the property.
2. Such plans may need to be revised to meet all applicable City of Des Plaines codes.
Attachments:
Attachment 1: Project Narrative
Attachment 2: Petitioner’s Standards
Attachment 3: Location Map
Attachment 4: Plat of Survey
Attachment 5: Preliminary Site Plan
Attachment 6: Site Photos
Attachment 7: Chairman Szabo Memo
Attachment 8: Draft Excerpt of Minutes from the December 14, 2021 Planning and Zoning Board Meeting
Ordinance Z-1-22
Page 4 of 26
September 17, 2021
Mr. Jonathan Stytz
City of Des Plaines
1420 Miner Street
Des Plaines, Illinois 60016
Re: 1387 Prospect Avenue.
Dear Mr. Stytz:
My name is Adam M. Moghamis, and I am the owner of the vacant commercial lot located at 1387
Prospect Avenue in Des Plaines, which is currently zone C1.
I would like to request to change the zoning from C1 to C3 in order to expand the potential use to all
that is permitted in a C3 zone.
Please advise what the requirements and the procedures are to submit such a request.
Sincerely,
Applied GeoScience, Inc.
Adam M. Moghamis, P.E.
Principal Engineer
Attachment 1 Page 5 of 26
Firm Overview
Applied GeoScience, Inc. (AGI) is a consulting engineering firm that services the geotechnical,
environmental, construction, and materials testing industries in both the public and private
sectors. AGI is an organization based on the provision of sound professional experience,
technical excellence, and a demand for growth and achievement for both our clients and
ourselves. Cost-effective services are provided for projects of all types and sizes, ranging from
small buildings to large industrial and commercial complexes, from city streets to interstate
highways. AGI strives to keep our clients informed throughout the project so that they can
make sound business decisions through first hand reporting of our assessments. We achieve
our standard of professionalism through a high level of excellence in both the field and
laboratory.
•The common philosophy that unites our firm’s personnel is technical excellence and a
demand for growth and achievement.
•With an in-house materials testing laboratory, AGI is capable of providing our clients with
timely, accurate results and reporting.
Areas of Expertise
•Geotechnical Engineering, including Subsurface Exploration and Foundation Design
•Construction Materials Engineering and Testing, Including Soil Density and Stabilization,
Concrete, Steel, and Asphalt Field and Plant Inspection
•Environmental Services, including Phase I and II Site Assessments, Hazardous Material
Removal and Disposal, Remediation Oversight, and Asbestos/Lead Inspection and
Abatement
Attachment 1 Page 6 of 26
Summary of Services
AGI offers the following professional services:
Geotechnical
Site selection and feasibility studies Subsurface exploration and foundation design
investigations
Highway and rail exploration, tunnel inspection Bridge foundation, settlement and consolidation
analyses
Slope stability studies Shoring and retaining structure design studies
Embankment and earth dam design Soil stabilization studies
Groundwater control and dewatering Subgrade evaluation and pavement design
Earth dam grouting Development of special field and laboratory tests
Environmental
Phase I Environmental Site Assessments (ESAs) Phase II and III Site Characterizations
Asbestos and Lead Inspection and Abatement Remediation Design
Regulatory Compliance Groundwater Modeling, Monitor Well Installation and
Sampling
RCRA Closures and Landfill Closures Remedial Investigations and Feasibility Studies
Remediation Oversight Contaminant Migration Studies
Corrective Action Plans Health and Safety Plans
Leaking Underground Storage Tank Investigations Emergency Response
Materials Engineering
Soils
Soils Classification
Bearing Strata Evaluation for Footings
Deep Foundation Installation (Drilled & Driven
Piles, Drilled Piers Caissons)
Subgrade Stabilization (Lime, Cement, Fly Ash,
Geotextiles & Geo-Grids)
Moisture Density Relationships (Proctor Test)
In-place Density (Nuclear Gauges)
Concrete
Field Inspection
Concrete Coring
Cylinder & Beam Testing
Rebar Location & Sonic Testing
Concrete Moisture Vapor Testing
Concrete Rebound Hammer Testing
Caisson Installation Observation
Seismic Vibration Monitoring
Prestressed Concrete Testing
Slab Moisture Testing
Floor Flatness & Levelness Testing
Steel
Weld Inspection and Testing
Steel Fabrication, Milling, and Erection Inspection
Post-Tensioning and Reinforcing Steel Inspection
Asphalt
Field Observation & Testing of Asphalt Pavements
Density Determination (In-situ Nuclear Density)
Coring & Testing
Miscellaneous Building Materials
Grout and Mortar Compressive Strength Testing
Fireproofing Inspection & Testing
Window & Curtain Wall Testing (AAMA standard)
Attachment 1 Page 7 of 26
Geotechnical Services
AGI offers a full range of geotechnical services. Cost-effective services are provided for
projects of all types and sizes, from small buildings to large industrial and commercial
complexes, and from city streets to interstate highways. Engineering services include:
Assisting in site selection and feasibility studies
Subsurface exploration and foundation design investigations
Highway and rail exploration, tunnel inspection
Bridge foundation, settlement and consolidation analyses
Slope stability studies
Shoring and retaining structure design studies
Embankment and earth dam design
Soil stabilization studies
Groundwater control and dewatering
Subgrade evaluation and pavement design
Development of special field and laboratory tests
AGI has the equipment required to conduct the necessary soil tests and to design projects with
multiple features. Our equipment includes jack hammers, augers, compaction testers, nuclear
moisture/density gauges, and other equipment that can register accurate readings of strength in
soil while conducting subsurface testing. We also have access to drilling rigs for the drilling of
pavement to discover subsurface conditions.
AGI’s staff has the experience to know what type of soil is required for certain projects and has
the expertise to analyze borings to see if the soil is appropriate for construction. AGI has the
experience to detect whether the foundation is compact enough to support the construction as
well as to advise our clients on how not to support the structure.
Our on-site laboratory provides efficiency, which allows our clients to see quick results as well
as enhancing our ability to report on the prognosis of all projects. This in turn lowers the costs
for our clients, as we better suit their needs with professional examinations in a shorter time
frame.
On many occasions, AGI has been able to advise our clients on footings and foundations by
providing historical research of properties, and assessing and project documentation including
design and material suitability, general code compliance, adequacy of selected structural and
mechanical systems, and reality of proposed construction schedules and budgets.
Attachment 1 Page 8 of 26
Environmental Capabilities
AGI offers professional consulting to solve environmental problems. We provide high quality
environmental services to local, state and federal government agencies, as well as to the private
sector.
AGI has a trustworthy reputation for soil remediation investigations as well as Phase I, Phase II
and Phase III investigations. Our final report documents colorize the entire project to supply our
clients with enough information to make informed decisions about the property.
AGI offers a complete line of services in the specialty field of asbestos abatement. AGI has
completed a variety of commercial, industrial, private sector and school projects. Our asbestos
consulting services include comprehensive surveys, laboratory analysis of suspect building
materials, abatement plans and specifications, construction contract administration, air
monitoring during removal, and asbestos management/operations and maintenance programs.
Lead-based paint investigations are completed using X-Ray Fluorescence (XRF) spectrum
analysis, paint chip samples, or chemical spot kits. AGI is committed to providing quality work
at the most economical price.
AGI's select group of professionals has expertise in the following areas:
Asbestos and Lead Inspection and Abatement
Phase I Environmental Site Assessments (ESAs)
Phase II and III Site Characterizations
Remediation Design
Groundwater Modeling, Monitor Well Installation and Sampling
Remedial Investigations and Feasibility Studies
Remediation Oversight
Corrective Action Plans
Health and Safety Plans
Leaking Underground Storage Tank Investigations
Each project is assigned to a project manager who is responsible for conducting and completing
the project in a timely and professional manner.
Our environmental expertise includes solving leaking underground storage tank problems. We
help clients understand the specific regulatory requirements and current state policies
concerning tank ownership, release notification and response. We design investigations and
corrective action plans to achieve regulatory compliance and maximize potential reimbursement.
Attachment 1 Page 9 of 26
Materials Engineering Services
AGI’s engineers and technicians assist owners, designers, and contractors by testing and
evaluating commonly used construction materials, and by inspecting construction procedures
and workmanship. AGI understands that the use of quality construction materials and
procedures is vital to the success of any construction project. Our services include a site visit to
evaluate the general condition of the property and to assess the overall design and construction
of structures. All available on-site project and construction documentation is reviewed and
interviews with property managers are conducted.
AGI’s field reports offer a complete narrative on the condition and adequacy of all site and
building improvements. AGI's construction services include:
Soils
Soils Classification
Bearing Strata Evaluation for Footings
Deep Foundation Installation (Drilled & Driven Piles, Drilled Piers Caissons)
Subgrade Stabilization (Lime, Cement, Fly Ash, Geotextiles & Geo-Grids)
Moisture Density Relationships (Proctor Test)
In-place Density (Nuclear Gauges)
Concrete
Field Inspection
Concrete Coring
Cylinder & Beam Testing
Rebar Location & Sonic Testing
Steel
Weld Inspection and Testing
Steel Fabrication, Milling, and Erection Inspection
Post-Tensioning and Reinforcing Steel Inspection
Asphalt
Field Observation & Testing of Asphalt Pavements
Density Determination (In-situ Nuclear Density)
AGI has the personnel, resources, equipment, and facilities to successfully execute all projects
requiring construction inspection. Throughout the project, AGI keeps the client informed
regarding progress, alternatives, and costs. This allows our clients to maintain ongoing control
over both short term and long-term project directions and expenses.
Attachment 1 Page 10 of 26
Attachment 2 Page 11 of 26
0 250 500
ft
Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the
information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering
design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground.
Print Date: 12/8/2021
1387 Prospect Avenue
Notes
Attachment 3 Page 12 of 26
Attachment 4 Page 13 of 26
Attachment 5 Page 14 of 26
1387 Prospect Ave – Public Notice & Front of Property
1387 Prospect Ave – Looking Southeast at Property
1387 Prospect Ave – Facing Northwest at Rear of Property
1387 Prospect Ave – Looking Southwest at Property Attachment 6Page 15 of 26
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
December 23, 2021
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Planning and Zoning Board, 1387 Prospect Avenue, 21-047-MAP, 5th Ward
RE: Consideration of a Map Amendment from C-1 to C-3 at 1387 Prospect Avenue
Honorable Mayor and Members of the Des Plaines City Council:
The Planning and Zoning Board met on December 14, 2021 to consider a Map Amendment under Section 12-3-
7 of the 1998 Des Plaines Zoning Ordinance, as amended, from C-1, Neighborhood Shopping District to C-3,
General Commercial District at 1387 Prospect Avenue.
1.The petitioner presented the proposal to rezone the property at 1387 Prospect Avenue from C-1,
Neighborhood Shopping District to C-3, General Commercial District. He stated that he is a consultant
for Applied GeoScience, Inc. (AGI) who has purchased the lot and is looking to construct a multi-tenant
building to locate their business and future end users on this site. He mentioned that their company has
expanded from one to three units at its current location and is interested in consolidating the business to a
3,000-square foot office space in the multi-tenant building. He explained that the existing zoning district
limits the types of uses permitted on the subject property so he would like to rezone the property to allow
a wide variety of commercial uses.
2.The Planning and Zoning Board (PZB) Members asked how large the proposed building will be as the
project narrative mentions one-story but the sample pictures in the presentation show two-story; what the
proposed roofline height will be; if his business does soil borings; how many motorized vehicles will be
located on site; and the percentage of the building that will be utilized for AGI and the percentage available
to other uses. The petitioner responded that the building details will be finalized later but that the AGI
business will need tall ceilings and a potential mezzanine floor; that the building will be roughly twelve
to fourteen feet in height but may be taller if the mezzanine floor is added; that AGI does perform soil
borings; that there will only be a maximum of one vehicle with a smaller piece of equipment totaling two
motorized pieces of equipment; and that AGI will utilize 100 percent of the building for now but additional
uses may be added overtime.
3.Community and Economic Development staff recommended approval of the request with two conditions.
The conditions required architectural plans, including a Site Plan, to be submitted at time of building
permit for the new structure and that plans may need to be adjusted to meet all applicable City of Des
Plaines codes.
4.Two members from the public spoke on this request with concerns regarding noise and parking. The
petitioner responded that all noise is on the specific jobsite where the samples are collected instead of the
office use on the subject property where they are only measuring samples. He added that all equipment
will be stored inside an attached garage that is planned for the future building and that the proposed
building setbacks will allow for ample parking spaces.
Attachment 7 Page 16 of 26
5.The Planning and Zoning Board recommended (5-0) that the City Council approve the request with the
two conditions found in the staff report.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
Cc: City Officials/Aldermen
Attachment 7 Page 17 of 26
Case 21-047-MAP 1387 Prospect Avenue Map Amendment
Case 21-053-FPLAT-MAP-CU-V 1495 Prospect Avenue Final Plat/Map/Cond Use/Var
December 14, 2021
Page 2
NEW BUSINESS
1.Address: 1387 Prospect Avenue Case Number: 21-047-MAP
Public Hearing
The petitioner is requesting a Map Amendment under Section 12-3-7 of the Zoning Ordinance to rezone
the subject property from C-1, Neighborhood Commercial District to C-3, General Commercial District,
and the approval of any other such variations, waivers, and zoning relief as may be necessary.
PIN: 09-29-228-034-0000
Petitioner: Taseen Atabbi, 1985 Berry Lane, Des Plaines, IL 60018
Owner: Adam M. Moghamis, 2385 Hammond Drive, Suite 6, Schaumburg, IL 60173
Chairman Szabo swore in Taseen Atabbi, Petitioner for the property located at 1387 Prospect Avenue,
Des Plaines. Mr. Atabbi stated that he is an employee of Applied GeoScience, Inc. and they are
requesting a zoning change to move their office and lab to 1387 Prospect Avenue. He explained the
services they provide and the need for more space for their warehouse and lab than at their current
location.
Chairman Szabo asked if the Board had any questions.
Member Saletnik asked if the new building will be one or two stories; will it have a mezzanine for offices.
The petitioner stated that they need a higher ceiling for the garage and equipment and may need extra
space for offices in a mezzanine.
Chairman Szabo asked how many soil boring vehicles do they have own; will the warehouse space hold
two vehicles. The petitioner stated that they have one large soil boring vehicle that will fit in the
warehouse space.
Member Veremis asked what percentage of space will be used by Applied GeoScience and how much
will be leased. The petitioner stated that they will use all the space at some point and will be flexible at
the beginning.
Chairman Szabo asked that the Staff Report be entered into record.
Issue: The petitioner, Taseen Atabbi, is requesting a Map Amendment from Section 12-3-7 of the Des
Plaines Zoning Ordinance, as amended, to rezone the property at 1387 Prospect Avenue from C-1
Neighborhood Shopping District to C-3 General Commercial District.
Address: 1387 Prospect Avenue
Petitioner: Taseen Atabbi, 1985 Berry Lane, Des Plaines, IL 60018
Owner: Adam M. Moghamis, 2385 Hammond Dr, Suite 6, Schaumberg, IL 60173
Case Number: 21-036-CU-V
PIN: 09-29-228-034-0000
Attachment 8 Page 18 of 26
Case 21-047-MAP 1387 Prospect Avenue Map Amendment
Case 21-053-FPLAT-MAP-CU-V 1495 Prospect Avenue Final Plat/Map/Cond Use/Var
December 14, 2021
Page 3
Ward: #5, Alderman Carla Brookman
Existing Zoning: C-1 Neighborhood Shopping District
Existing Land Use: Vacant Lot
Surrounding Zoning: North: R-3, Townhouse Residential District
South: R-3, Townhouse Residential District
East: C-3, General Commercial District
West: R-1, Single Family Residential District
Surrounding Land Use: North: Multi-Unit Townhouse Buildings
South: Multi-Unit Townhouse Buildings
East: Vacant lot
West: Single Family Residence
Street Classification: Prospect Avenue and Chestnut Street are both local roads.
Comprehensive Plan: The Comprehensive Plan illustrates this site as commercial.
Zoning/Property History: Pursuant to City records, this property has been vacant.
The Commercial Bulk Matrix and Commercial Districts Use Matrix excerpt
tables below detail some of the substantial differences in bulk regulations
and allowable uses between the C-1 and C-3 districts.
Table 4 of Section 12-7-3, Commercial Districts Bulk Matrix
BULK CONTROLS C-1 C-3
Max. Height 35 Feet 45 Feet
Min. Front Yard Setback
- Adjacent Residential
- Adjacent Other
Setback of adjacent residential district
5 Feet
Min. Side Yard Setback
- Adjacent Residential
- Adjacent Other
Setback of adjacent residential district
5 Feet, if abutting street or alley
Min. Rear Yard Setback
- Adjacent Residential
- Adjacent Other
25 ft. or 20% of lot depth, whichever is less
5 Feet
Attachment 8 Page 19 of 26
Case 21-047-MAP 1387 Prospect Avenue Map Amendment
Case 21-053-FPLAT-MAP-CU-V 1495 Prospect Avenue Final Plat/Map/Cond Use/Var
December 14, 2021
Page 4
Excerpt from Table 3 of Section 12-7-3, Commercial Dists Use Matrix*
USES C-1 C-3
Accessory off site parking lots -- C
Alternative tobacco establishments -- C18
Animal clinic C P
Animal hospital -- P
Artisanal retail establishments -- P14
Assisted living facility -- C
Bed and breakfast C --
Body art establishments -- C23
Brewpub -- P
Childcare center with accessory dwelling unit C8 --
Commercial shopping center -- P
Consumer lender -- C
Domestic pet service -- C11,12
Dry cleaners with plants on premises -- P
Financial institutions -- P
Food processing establishment -- P14
Grocery retail -- P
Libraries, private C P
Massage establishments -- C
Media broadcast stations -- P
Media print establishments -- P
Offices C P
Residential care homes, small C --
Restaurants: Class A or Class B -- P
Schools, commercial -- C
Taverns and lounges C P
*P= Permitted, C= Conditional; if use is neither P nor C, it is not possible
in the district.
Compliance with the Comprehensive Plan
The proposed project, including the proposed the site improvements, address various goals and
objectives of the 2019 Comprehensive Plan including the following aspects:
• Future Land Use Plan:
o The property is marked for commercial land use. The Future Land Use Plan strives to
create a well-balanced development area with a healthy mixture of commercial and
Attachment 8 Page 20 of 26
Case 21-047-MAP 1387 Prospect Avenue Map Amendment
Case 21-053-FPLAT-MAP-CU-V 1495 Prospect Avenue Final Plat/Map/Cond Use/Var
December 14, 2021
Page 5
residential uses. The request would develop an existing vacant piece of land that is
currently underutilized and provide additional services to Des Plaines residents.
o The subject property is located near the Mannheim Road commercial corridor with a
mixture of single-family to multi-family residential and commercial uses. The proposal
would develop a vacant property with a building that could accommodate multiple
commercial uses in close proximity to a large number of residences.
Amendment Findings: Map Amendment requests are subject to the standards set forth in Section 12-3-
7(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has
the following comments:
A. The proposed amendment is consistent with the goals, objectives, and policies of the
comprehensive plan, as adopted and amended from time to time by the city council:
Comment: The Comprehensive Plan strives to foster both retention and growth of retail, office, and
service-oriented uses that primarily serve day-to-day needs of local residents. The subject property is
located near Mannheim Road and has the potential to provide commercial services and office uses in
close proximity to Des Plaines residents, contributing to a more pedestrian friendly environment. The
rezoning will bring the entire property under a zoning district with more commercial use opportunities
and that is consistent with surrounding development.
B. The proposed amendment is compatible with current conditions and the overall character of
existing development in the immediate vicinity of the subject property:
Comment: The subject property is surrounded by a mix of commercial, and residentially-zoned
properties. However, the properties directly east of the subject property are zoned C-3, General
Commercial, which are compatible with the proposed map amendment for the subject property.
C. The proposed amendment is appropriate considering the adequacy of public facilities and services
available to this subject property:
Comment: There are currently adequate public facilities available for the existing C-1, Neighborhood
Shopping District zoned property to enable it to be rezoned to the C-3 General Commercial District.
D. The proposed amendment will have an adverse effect on the value of properties throughout the
jurisdiction:
Comment: The proposal would make the subject property zoning consistent with similar C-3 zoned
development in the area. This request would also allow for additional uses to be located on site thus
promoting new business growth in the existing building.
E. The proposed amendment reflects responsible standards for development and growth:
Comment: The proposal strives to meet and exceed the responsible standards required for
development and growth as it would allow for additional uses to locate on site. The request will lessen
the barriers to entry for new retail, office, and service-oriented businesses to locate in Des Plaines at
this site.
Attachment 8 Page 21 of 26
Case 21-047-MAP 1387 Prospect Avenue Map Amendment
Case 21-053-FPLAT-MAP-CU-V 1495 Prospect Avenue Final Plat/Map/Cond Use/Var
December 14, 2021
Page 6
PZB Procedure and Recommended Conditions: Under Section 12-3-7(D) (Procedure for Review and
Decision for Amendments) of the Zoning Ordinance, the PZB has the authority to recommend that the City
Council approve, approve subject to conditions, or deny the above-mentioned requests for a Map
Amendment for the property at 1387 Prospect Avenue. The City Council has final authority on the
proposal.
Consideration of the request should be based on a review of the information presented by the applicant
and the findings made above, as specified in Section 12-3-7(D) (Standards for Amendments) of the Zoning
Ordinance. If the PZB recommends and City Council ultimately approves the request, staff recommends
the following conditions.
Conditions of Approval:
1. The petitioner shall provide complete architectural drawings, including a Site Plan, prepared by a
design professional at time of building permit to show all proposed improvements on the
property.
2. Such plans may need to be revised to meet all applicable City of Des Plaines codes.
Member Weaver asked if the property adjacent is an Accounting Office. Director Carlisle said yes, but will
verify.
Chairman Szabo asked if there were any questions or comments from the audience.
Mr. David Lomblad, 1382 Prospect Avenue, asked how much noise will there be; this is a residential
area; what are the hours of operation. The petitioner stated that the lab produces no noise and the
office is part of the lab. Hours are 8-5 Monday-Friday with an occasional Saturday morning.
Ms. Maria Lomblad, 1382 Prospect Avenue, is excited about the plan; what is going to be the parking
situation? The petitioner stated that equipment will be housed in the building garage; there are 25’
setbacks so there will be ample parking for employees outside.
A motion was made by Board Member Saletnik, seconded by Board Member Hofherr, to approve a Map
Amendment under Section 12-3-7 of the Zoning Ordinance to rezone the property at 1387 Prospect
Avenue from C-1, Neighborhood Commercial District to C-3, General Commercial District, and the
approval of any other such variations, waivers, and zoning relief as may be necessary with conditions
as stated in the staff report.
AYES: Saletnik, Hofherr, Szabo, Veremis, Weaver
NAYES: None
ABSTAIN: None
***MOTION CARRIED UNANIMOUSLY***
Attachment 8 Page 22 of 26
CITY OF DES PLAINES
ORDINANCE Z - 1 - 22
AN ORDINANCE APPROVING A ZONING MAP
AMENDMENT FOR 1387 PROSPECT AVENUE, DES
PLAINES, ILLINOIS.
WHEREAS, Adam M. Moghamis (“Owner”) is the owner of the property commonly
known as 1387 Prospect Avenue, Des Plaines, Illinois ("Subject Property"); and
WHEREAS, the Subject Property is currently vacant and unimproved and located in the
C-1 Neighborhood Shopping District ("C-1 District"); and
WHEREAS, the Owner desires to construct a multi-tenant building on the Subject
Property for his office use and other future commercial uses; and
WHEREAS, pursuant to Section 12-7-3.K of the Des Plaines Zoning Ordinance, as
amended, (“Zoning Ordinance”) office uses are permitted in the C-1 General Commercial District
("C-1 District"), but only with a conditional use permit; and
WHEREAS, pursuant to Section 12-7-3.K of the Zoning Ordinance, office uses are
permitted uses in the C-3 General Commercial District (“C-3 District”); and
WHEREAS, pursuant to Section 12-3-7 of the Zoning Ordinance, Tassen Atabbi
("Petitioner"), on behalf of and with the consent of the Owner, filed an application with the City
for the approval of a map amendment to the “Zoning Map of the City of Des Plaines” ("Zoning
Map") to rezone the Subject Property from the C-1 District to the C-3 District ("Proposed Map
Amendment"); and
WHEREAS, within fifteen (15) days after the receipt thereof, the Petitioner’s application
was referred by the Department of Community and Economic Development to the Planning and
Zoning Board of the City of Des Plaines ("PZB"); and
WHEREAS, within ninety (90) days after the date of the Petitioner’s application, a public
hearing was held by the PZB on December 14, 2021, pursuant to publication in the Des Plaines
Journal on November 24, 2021; and
WHEREAS, notice of the public hearing was mailed to all property owners within 300
feet of the Subject Property; and
WHEREAS, during the public hearing the PZB heard competent testimony and received
evidence with respect to how the Petitioner intended to satisfy and comply with the provisions of
the Zoning Ordinance; and
Page 23 of 26
WHEREAS, pursuant to Section 12-3-7 of the Zoning Ordinance, the PZB filed a written
report with the City Council on December 27, 2021, summarizing the testimony and evidence
received by the PZB and stating its recommendation, by a vote of 5-0, to approve the Proposed
Map Amendment; and
WHEREAS, the Petitioner made representations to the PZB with respect to Requested
Relief which representations are hereby found by the City Council to be material and upon which
the City Council relies in approving the Proposed Map Amendment; and
WHEREAS, the City Council has considered the written report of the PZB, the applicable
standards for map amendments and major variations set forth in the Zoning Ordinance, and the
Community and Economic Development Staff Memorandum dated December 7, 2021, and has
determined that it is in the best interest of the City and the public to approve the Proposed Map
Amendment in accordance with the provisions of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof, the same constituting the factual basis for the approval of the
Requested Relief.
SECTION 2. APPROVAL OF PROPOSED MAP AMENDMENT. Pursuant to
Section 12-3-7 of the Zoning Ordinance, the City Council has considered the factors relevant to
the approval of map amendments and has determined that the procedure for the review of map
amendments has been satisfied. The City Council hereby approves the Proposed Map Amendment,
and the Zoning Map is hereby amended to rezone the Subject Property from the C-1 District to the
C-3 District.
SECTION 3. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject
Property is legally described as:
LOTS 1 AND 2 AND THE 5 OF 6 TRACT OF LOT 3 OF BEREK I IN
BEKER’S ADDITION OF RIVERVIEW, A SUBDIVISION OF THE
SECTION ½ OF THESOUTHWEST ¼ OF THE NORTHWEST ¼ OF
SECTION 23, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE
THIRD PRINCIPAL MERIDIAN.
Page 24 of 26
PIN: 09-29-228-004-0000
Commonly known as 1387 Prospect Avenue, Des Plaines, Illinois.
SECTION 4. CONDITIONS OF APPROVAL. The approval of the Proposed Map
Amendment granted pursuant to Section 3 of this Ordinance is expressly subject to and contingent
upon compliance by the Petitioner and the Owner with each and all of the following conditions,
all at the sole cost and expense of the Petitioner and the Owner:
A.Complete architectural drawings, including a site plan, depicting all proposed
improvements on the Subject Property and prepared by a design professional
(“Plans”) must be submitted to the City with the building permit application; and
B.Revisions to the Plans may be required in order to meet all applicable City codes
and ordinances.
SECTION 5: SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 6: EFFECTIVE DATE. This Ordinance shall be in full force and effect after
its passage and approval by the City Council and publication in pamphlet form in the manner
provided by law.
[SIGNATURE PAGE FOLLOWS]
Page 25 of 26
PASSED this _______ day of _______________, 2022.
APPROVED this _________ day of ____________, 2022.
VOTE: AYES ________ NAYS _________ ABSENT ________
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
_______ day of __________________, 2022.
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Approving Map Amendment from C-1 to C-3 for 1387 Prospect Avenue
Page 26 of 26
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: January 6, 2022
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: John T. Carlisle, AICP, Director of Community and Economic Development
Cc: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Peter Friedman, Elrod Friedman, General Counsel
Stewart Weiss, Elrod Friedman, General Counsel
Subject: Waiver of Pre-Conditions of Financial Incentive Closing for Orchards at O’Hare Development
and Authorization to Assign Financial Incentive Notes
Issue: O’Hare Real Estate LLC (ORE) is requesting to initiate the financial incentive closing (“Closing”) as
outlined in the Amended and Restated Development and Economic Incentive Agreement (the “Development
Agreement”) made with the City in July 2016 for the Orchards at O’Hare development approximately
bounded by Mannheim Road, Higgins Road (the McDonald’s property excluded), the Canadian National Rail
Line, and the I-90 Tollway). However, the Development Agreement includes multiple pre-conditions ORE
must satisfy before the Closing is allowed to occur, such as proof of a total project cost of at least $28 million
and evidence of lender commitments to finance construction of a car wash and freestanding restaurant. The
developer reports a project cost to-date of just less than $23 million because the car wash and restaurant have
not been built, and the developer has not received lender commitments or proof of future project costs due to
the ongoing COVID-19 pandemic. Given the extenuating circumstances, ORE requests the City waive these
pre-conditions so that the financial incentive closing can occur.
In addition, ORE is proposing to transfer and assign the financial incentive notes to Pearlshire DP
Development LLC, which because it is not a lender for the project requires the City Council’s approval.
Analysis: Citing economic hardship, including the COVID-19 pandemic, ORE has not been able to complete
all of the components of the development envisioned when the City approved the final planned unit
development and development/incentive agreement in 2016. Although a hotel (Holiday Inn Express and
Suites, 3001 Mannheim) and a gas station with convenience retail (BP, Dunkin’ Donuts, and Which Wich)
have been constructed and are occupied, the construction of (i) a drive-through carwash on the north side of
the property adjacent to the I-90 Tollway and (ii) freestanding sit-down restaurant adjacent to Mannheim Road
just north of Higgins Creek have not yet occurred. Further, the opening of a restaurant inside the Holiday Inn
has not yet occurred.
As a result of these unfinished components, ORE was not prepared to close on the various financial incentives
included in the Development Agreement. The components of the incentive package are (a) receiving a portion
{00124357.2}
MEMORANDUM
Page 1 of 26Page 1 of 26
NEW BUSINESS #2B.
{00124357.2}
of the property tax increment generated from the “Development Parcel,” up to $2 million (“TIF Note”); (b)
a rebate of retail sales taxes generated by the Development Parcel, up to $2 million (“Sales Tax Note”);
and (c) a rebate of local hotel taxes, up to $3.5 million (“Hotel Tax Note”). ORE has proposed to the City
that by closing and activating the incentives now and by allowing ORE to assign the incentive notes, ORE
will be able to free up sufficient capital to move forward with the unfinished components and to continually
invest in and better maintain the Development Parcel. Attached Resolution R-18-22 does the following:
•Waives the pre-condition for a $28 million total development cost breakdown and accepts a
$22.9 million amount (Section 12.D.2.c.i. of the incentive agreement) to account for the
documented development costs incurred by ORE to-date;
•Waives the pre-condition for ORE to submit financing term sheets related to the proposed construction
of a carwash and restaurant (Section 12.D.2.d); and
•Grants the City’s consent to assign the financial incentive notes to a party other than a lender providing
financing to the project (Section 12.A.3.b.vi.).
However, R-18-22 also contains requirements that must be met before the Closing and assignment of the notes
may occur. The City previously entered into a “Compliance and Temporary Abeyance of Enforcement
Agreement,” which the City Council approved on November 15, 2021 and ORE has executed (“Compliance
Agreement”). The Compliance Agreement allowed the operator of the Holiday Inn Express to conduct
accessory commercial parking on the hotel parcel for up to 12 months without a zoning entitlement subject to
various conditions, many of which have not been satisfied yet. To reinforce the Compliance Agreement, none
of the Developer’s requested relief will be available or effective unless and until the following conditions
have been satisfied:
•A fine for the zoning violation of non-permitted commercial parking ($500) as well as approximately
$3,200 in property maintenance fines (i.e. litter) must be paid no less than five business days before
the Closing; and
•The Development Parcel must pass a property inspection indicating full compliance with the terms of
the Compliance Agreement one business day before the Closing.
•ORE must provide the City with documented evidence of good-faith efforts to market the undeveloped
parcels for the purposes of a car wash and restaurant.
•The full property taxes for all PINs in the Development Parcel must be paid to the Cook County
Treasurer no less than five business days before the proposed assignment date for the notes.
City Council Action: The Council may approve Resolution R-18-22 to waive the pre-conditions, to approve
the assignment of the financial incentive notes, and to impose additional conditions. Collectively, these actions
are intended to ensure compliance among the current components of the development and to unlock capital
to continue to enhance and develop the site.
Attachments
Attachment 1: Project Cost Breakdown Submitted by ORE
Attachment 2: Section 12 of Amended and Restated Redevelopment and Economic Incentive Agreement
Resolution R-18-22
Exhibit A: Compliance and Temporary Abeyance of Enforcement Agreement
Page 2 of 26Page 2 of 26
MASTER - SITE WORK
NAME AND ADDRESS KIND OF WORK OR ADJUSTED TOTAL CONTRACT
MATERIAL (INC.EXTRAS & CREDITS)
O'hare Real Estate LLC Master Site Work 3,456,754.40
1375 Remington Rd, Suite E Construction
Schaumburg, IL 60173
O'hare Real Estate LLC Land 1,918,364.00
1375 Remington Rd, Suite E
Schaumburg, IL 60173
O'hare Real Estate LLC Soft Costs 921,607.19
1375 Remington Rd, Suite E
Schaumburg, IL 60173
O'hare Real Estate LLC Loan Costs-LC 179,277.66
1375 Remington Rd, Suite E
Schaumburg, IL 60173
TOTAL 6,476,003.25
Attachment 1 Page 3 of 26Page 3 of 26
GAS STATION AND RETAIL
NAME AND ADDRESS KIND OF WORK OR ADJUSTED TOTAL CONTRACT
MATERIAL (INC.EXTRAS & CREDITS)
Orchards Lot 6, LLC Gas Station/Mini-2,180,720.50
1375 Remington Rd, Suite E Mart Construction
Schaumburg, IL 60173
Orchards Lot 6, LLC FFE / OS&E / Imaging/POS 150,000.00
Orchards Lot 6, LLC C-Store Equipment 75,000.00
TOTAL 2,405,720.50
Attachment 1 Page 4 of 26Page 4 of 26
HOTEL
Name Kind of Work Current Contract
Prominence O'Hare LLC Hotel Building Construction 9,763,951.00
Prominence Hospitality Group LLC FF&E / OS&E 284,573.16
BASK Development, Inc FF&E / CCTV System 22,000.00
BASK Development, Inc FF&E / Audio System 20,000.00
Prominence Hospitality Group LLC FF&E / MPL Company 49,814.00
Prominence Hospitality Group LLC FF&E / Mincey Marble 22,299.22
Prominence Hospitality Group LLC FF&E / Global Hospitality 77,881.10
Resources
Prominence Hospitality Group LLC FF&E / Vertically Integrated 315,716.39
Projects
Prominence O'Hare LLC FF&E / Articon 85,684.31
Prominence Hospitality Group LLC FF&E / Snowhite 904,586.63
Prominence Hospitality Group LLC FF&E / Snowhite Public Areas 199,153.39
Lightowler Johnson Associates Inc Soft Costs - Architectural Design 75,007.59
Prominence Hospitality Group LLC Soft Costs - Permit Costs 78,880.00
Innovative Acquatic Design Soft Costs - Pool Design Fees 6,000.00
Lyon & Caron LLP Soft Costs - Legal Fees -
Prominence O'Hare LLC Soft Costs - Loan fees 188,493.00
legal/closing fees Misc.-
Prominence O'Hare LLC Soft Costs - closing fees Misc.88,783.40
Prominence O'Hare LLC Soft Costs - Real Estate Taxes 81,212.92
Chicago Title Processing fees - Taxes 275.00
Prominence O'Hare LLC Softs costs Legal Misc.33,011.83
Republic Bank of Chicago Construction Interest (Oct 19)608,422.88
Republic Bank of Chicago Loan Fees 23,237.00
Prominence O'Hare LLC Closing/Feasibility/Legal
Prominence O'Hare LLC Lot Acquisition + Lot Improvement
Prominence O'Hare LLC Contingency 5%-
Prominence O'Hare LLC Pre-Opening Wages -
Prominence O'Hare LLC Working Capital -
Prominence O'Hare LLC Other -
Chicago Title Draw Fees 7,500.00
OPPIDANusa Site Inspection Fees 7,475.00
Equipment Leases FFE & OSE Leases 653,410.00
LOC Debt Increase
495,543.00
TOTAL 14,092,910.82
Attachment 1 Page 5 of 26Page 5 of 26
TOTAL PROJECT COST
Master/Whole Site 6,476,003.25
Mini Mart 2,405,720.50
Hotel 14,092,910.82
22,974,634.57$
Attachment 1 Page 6 of 26Page 6 of 26
Attachment 2 Page 7 of 26Page 7 of 26
Attachment 2 Page 8 of 26Page 8 of 26
Attachment 2 Page 9 of 26Page 9 of 26
Attachment 2 Page 10 of 26Page 10 of 26
Attachment 2 Page 11 of 26Page 11 of 26
Attachment 2 Page 12 of 26Page 12 of 26
Attachment 2 Page 13 of 26Page 13 of 26
Attachment 2 Page 14 of 26Page 14 of 26
Attachment 2 Page 15 of 26Page 15 of 26
Attachment 2 Page 16 of 26Page 16 of 26
{00124424.1} 1
CITY OF DES PLAINES
RESOLUTION R - 18 - 22
A RESOLUTION WAIVING ADDITIONAL CONDITIONS
OF FINANCIAL INCENTIVE CLOSING FOR ORCHARDS
AT O’HARE DEVELOPMENT AND AUTHORIZING THE
ASSIGNMENT OF FINANCIAL INCENTIVE NOTES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City previously entered into that certain Amended and Restated
Redevelopment and Economic Incentive Agreement with O’Hare Real Estate, LLC
(“Redevelopment Agreement”) dated as of July 6, 2016 which governs the ongoing redevelopment
of certain parcels located at the northwest corner of Mannheim and Higgins Road comprising the
Orchards at O’Hare Subdivision (“Planned Development Property”); and
WHEREAS, the Redevelopment Agreement required O’Hare Real Estate, LLC (“ORE”)
to redevelop the Planned Development Property with a hotel, a gas station, a car wash, and a
restaurant (collectively, the “Project”) in exchange for certain financial incentives, including (i)
reimbursement of certain redevelopment project costs pursuant to the Tax Increment Allocation
Redevelopment Act (65 ILCS 5/1-74.4-1 et seq.); (ii) a partial rebate of sales taxes generated by
commercial uses on the Planned Development Property; and (iii) a partial rebate of the City Hotel-
Motel Operator’s Occupation Tax and the City’s O’Hare Corridor Privilege Tax collected from
hotel to be constructed on the Planned Development Property (collectively, the “Financial
Incentives”); and
WHEREAS, the Redevelopment Agreement requires that the transfer or assignment of the
Financial Incentives to a party besides a lender providing financing to the Project may only occur
with the City’s written consent; and
WHEREAS, the Redevelopment Agreement requires ORE to satisfy certain conditions
prior to the Financial Incentives becoming available to ORE, including (i) the presentation of a
cost breakdown for the development of the Project certified by ORE demonstrating that all hard
and soft costs of acquisition, design engineering, construction, equipment and furnishing the
Project were not less than $28,000,000; and (ii) the submission of financing term sheets related to
the construction of the proposed car wash and restaurant on the Planned Development Property;
and
WHEREAS, due to the ongoing COVID-19 pandemic, ORE has been unable to proceed
with the construction of the proposed car wash and restaurant on the Planned Development
Property, thereby reducing the overall cost of the Project to-date to approximately $22,900,000;
and
Page 17 of 26Page 17 of 26
{00124424.1} 2
WHEREAS, ORE intends to proceed with the completion of the Project, including the
construction of the proposed car wash and restaurant, but has requested that it nevertheless be
allowed to (i) proceed with the “Financial Incentive Closing” described in the Redevelopment
Agreement; and (ii) assign the right to receive the proceeds of Financial Incentives to a separate
party in settlement of federal litigation which the City is not a party to (“Requested Relief”); and
WHEREAS, ORE has represented to the City that without the Requested Relief, it will be
unable to the complete the Project; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
grant ORE’s Requested Relief subject to the conditions and restrictions set forth in this resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: WAIVER OF FINANCIAL INCENTIVE CLOSING CONDITIONS.
The following pre-conditions to the occurrence of the Financial Incentive Closing are hereby
waived by the City Council subject to ORE’s full and strict compliance with the conditions set
forth in Section 4 of this Resolution:
A. The presentation of a cost breakdown for the development of the Project certified
by ORE demonstrating that all hard and soft costs of acquisition, design engineering, construction,
equipment and furnishing the Project were not less than $28,000,000 as required by Subsection
12.D.2.c.i of the Redevelopment Agreement; and
B. The submission of financing term sheets related to the construction of the proposed
car wash and restaurant on the Planned Development Property as required by Subsection 12.D.2.d
of the Redevelopment Agreement.
SECTION 3: CONSENT TO ASSIGNMENT OF FINANCIAL INCENTIVES. The
City Council hereby consents to and authorizes ORE to assign and transfer its rights to the
Financial Incentives to Pearlshire DP Development LLC (“Permitted Assignee”), subject to
ORE’s full and strict compliance with the conditions set forth in Section 4 of this Resolution. The
City Manager will be authorized to execute such consents or approvals necessary to complete the
assignment of the Financial Incentives to the Permitted Assignee only after ORE’s satisfaction and
completion of all of the conditions set forth in Section 4.
SECTION 4: CONDITIONS OF REQUESTED RELIEF. The waivers and consents
provided by the City Council in this Resolution are expressly subject to the following conditions
and requirements:
A. Payment of all outstanding fines for violations of the City’s (i) Zoning Ordinance
in the amount of $500; and (ii) Property Maintenance Code in the amount of $3,202.23, no less
Page 18 of 26Page 18 of 26
{00124424.1} 3
than five business days before the Financial Incentive Closing, as required by the Compliance and
Temporary Abeyance of Enforcement Agreement between the City and ORE dated as of
November 23, 2021, (“Compliance Agreement”); and
B. Satisfactory completion of a property maintenance inspection of the Planned
Development Property by City Code enforcement officials as required by the Compliance
Agreement, no more than one business day before the Financial Incentive Closing. This inspection
must confirm ORE’s compliance with the following requirements:
1. The limitation of non-accessory commercial parking to permanently stiped
parking spaces; and
2. The removal of any accumulations of litter and debris from the entire
Planned Development Property, including specifically in the native
vegetation areas north of and around the convenience store and east of the
hotel.
C. Provision of documentation that ORE has made good-faith efforts to market the
undeveloped portions of the Planned Development Property, including specifically the parcels
designated for redevelopment with a restaurant and car wash, for their intended purposes; and
D. Payment in full to the Cook County Treasurer of all real property taxes due and
owing on all parcels that comprise the Planned Development Parcel no less than five business days
before the proposed date of assignment of the Financial Incentives to the Permitted Assignee.
Failure to satisfy and comply with the respective conditions set forth in this Section 4 will
relieve the City, its officials, officers, employees, agents or attorneys of any an all obligations to
ORE, express or implied, arising from the waivers and consents granted herein, until such
conditions are satisfied and completed.
[ SIGNATURE PAGE TO FOLLOW ]
Page 19 of 26Page 19 of 26
{00124424.1} 4
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2022.
APPROVED this _____ day of ______________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Page 20 of 26Page 20 of 26
COMPLIANCE AND TEMPORARY ABEYANCE OF ENFORCEMENT AGREEMENT
BETWEEN THE CITY OF DES PLAINES, PROMINENCE O'HARE LLC, AND O'HARE
REAL ESTATE LLC
(3001 MANNHEIM ROAD)
THIS AGREEMENT is made as of November 1?;(2021 ("Effective Date") by a�d
between the CITY OF DES PLAINES, an Illinois home rule municipal corporation ("City''),
PROMINENCE O'HARE, LLC an Illinois limited liability company ("Prominence"), and O'HARE
REAL ESTATE LLC, an Illinois limited liability company ("ORE'). In consideration of the mutual
promises of the parties hereto made each to the other and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the City, Prominence, and ORE
hereby agree as follows:
Section 1. Background.
A.Prominence is the owner of that certain property designated at Lot 5 in the
Orchards at O'Hare Subdivision, and commonly known as 3001 Mannheim Road, Des Plaines,
Illinois (" Hotel Parcef').
B.ORE is the original developer of a planned unit development that includes the Hotel
Parcel, an adjacent parcel located directly to the west of the Hotel Parcel designated as Lot 3 in
the Orchards at O'Hare Subdivision ("Restaurant Parcel'), and other surrounding parcels
("Planned Development') which was approved by City of Des Plaines Ordinance Z-18-16 ("PUD
Ordinance") and was required to be constructed in accordance with that certain Amended and
Restated Redevelopment and Economic Incentive Agreement dated as of July 6, 2016 and
recorded in the Office of the Cook County Recorder as Document No. 1704519090 on February
14, 2017 ("Redevelopment Agreement').
C.After the adoption of the PUD Ordinance and the execution of the Redevelopment
Agreement, ORE conveyed the Hotel Parcel to Prominence which constructed a Holiday Inn
Express ("Hotel') on the Hotel Parcel.
D.The Hotel Parcel, the Restaurant Parcel, and all other portions of the Orchards at
O'Hare Subdivision owned by ORE (collectively, the "Planned Development Property') are
governed by the terms and restrictions set forth in the PUD Ordinance, the Redevelopment
Agreement, and requirements of the C-3 General Commercial Zoning District as set forth in the
Des Plaines Zoning Ordinance of 1998, as amended ("Zoning Ordinance").
E.Prominence and ORE have, since July 2021, conducted a commercial parking
opera tion for cars not associated with guests of the Hotel on both the Hotel Parcel and the
Restaurant Parcel ("Non-Accessory Commercial Parking"). This operation is considered a
"Commercial Parking Lot" under the Zoning Ordinance, and was not contemplated as a permitted
use on the Planned Development Property by the PUD Ordinance or the Redevelopment
Agreement.
District.
F.Commercial Parking Lots require a conditional use permit to operate in the C-3
G.The City has determined, and Prominence and ORE acknowledge and agre e, that
(i)the operation of the Non-Accessory Commercial Parking on the Planned Development Property
constitutes a violation of the Redevelopment Agreement, the PUD Ordinance, and the Zoning
Exhibit A Page 21 of 26
Ordinance; and (ii) the City has the right under law to seek fines and obtain injunctive relief against
Prominence to cease all operation of the Non-Accessory Commercial Parking on the Planned
Development Property.
H.Prominence and ORE (collectively, the "Owners") have informed the City that, in
order to avoid potential litigation and settle all disputes with respect to the Non-Accessory
Commercial Parking between the Parties, they will (i) agree to seek a conditional use permit to
allow the operation of a "Commercial Parking Lot" on the Hotel Parcel and the Restaurant Parcel;
and (2) request that the City grant the Owners permission to continue the Non-Accessory
Commercial Parking on a temporary basis while they proceed with the City process for amending
the original entitlements for the Planned Development Property.
L.The City is willing to hold its enforcement rights in abeyance and to allow the
continued operation of the Non-Accessory Commercial Parking on the Owners' property on a
temporary basis conditioned on the Owners' compliance with the requirements and obligations
set forth in this Agreement.
Section 2. Temporary Abeyance of Enforcement.
A.Abeyance Period Defined. For purposes of this Agreement, the Abeyance Period
will be defined as that period commencing on the Effective Date of this Agreement (provided that
the payments set forth in Section 2. D have been received by the City) and ending no later than
November 15, 2022, subject to early termination as set forth in Section 4 of this Agreement
("Abeyance Period').
B.City Agreement Regarding Enforcement. Subject to the Owners' compliance with
the terms of this Agreement, including specifically the operating conditions set forth in Section
2.C of this Agreement, the City will, during the Abeyance Period allow the Owners to continue to
operate the Non-Accessory Commercial Parking on the Hotel Parcel and the Restaurant Parcel.
C.Operation of the Non-Accessory Commercial Parking. At all times during the
Abeyance Period, the Owners agree to conduct the Non-Accessory Commercial Parking in
accordance with the following conditions:
1.The Owners will, immediately upon the Effective Date of this Agreement,
apply for a Parking Lot Permit from the City as required by Section 7-7-2 of
the City's Code of Ordinances and maintain the permit in good standing at
all times when conducting the Non-Accessory Commercial Parking.
2.All Non-Accessory Commercial Parking must be confined to the Hotel
Parcel and the Restaurant Parcel, and will be prohibited on any other
portion of the Planned Development Property.
3.The Non-Accessory Commercial Parking may not interfere with the parking
needs of the Hotel or any other development and business. activity within
the Planned Development Property, and may not create a parking shortage
for any existing use within the development.
4.All Non-Accessory Commercial Parking may only be conducted on a hard,
all-weather, dustless surface in permanently s!riped parking spaces, with
/
..
Exhibit A Page 22 of 26
drive aisle widths and parking space dimensions that comply with Section
12-9-6 of the Zoning Ordinance.
5.For the duration of this Agreement, all portions of the Planned Development
Property will be maintained free of nuisances and not create undue service
demand from the City of Des Plaines, including but not limited to property
maintenance code enforcement and public safety (Police and Fire).
6.ORE will continue to make all commercially reasonable and diligent efforts
to identify and pursue an entity to develop and operate a free-standing
Class A Restaurant on the Restaurant Parcel, as contemplated in the
Redevelopment Agreement.
D.Payment of Compliance Fine. The Owners will pay the City a compliance fine for
the unpermitted conduct of the Non-Accessory Commercial Parking in the agreed upon amount
of $500.
E.Payment of O'Hare Corridor Privilege Area Parking Tax. The Owners
acknowledge that the Hotel Parcel and the Restaurant Parcel are located with the City's O'Hare
Corridor Privilege Tax Area and that all commercial parking activity within that Area is subject to
the O'Hare Corridor Privilege Tax Area Parking Tax ("Parking Tax'') as set forth in Section 15-6-
2 of the City's Code of Ordinances. Immediately after the Effective Date of this Agreement, the
Owners will file with Finance Department the necessary forms to remit, at the frequency required
by the Department, the Parking Tax, commencing with all parking activity on or after November
16, 2021. In addition, the Owners will pay to the City $6,100 as a fair and accurate estimate of
the taxes that are due to the City based on the conduct of the Non-Accessory Commercial Parking
on the Owners' respective parcels prior to the execution of this Agreement.
F.· The Owner's ability to continue to conduct the Non-Accessory Commercial Parking
on their respective parcels will be contingent upon the immediate payment of the amounts set
forth in Sections 2.D and 2.E of this Agreement.
Section 3. Application for Modified Entitlements.
A.The Owners will, no later than February 15, 2022, submit to the City's Department
of Community and Economic Development, a complete application for the following relief:
1.A Major Change to a Planned Unit Development and a Conditional Use for
Commercial Parking Lot in the C-3 Zoning District; and
2. Any amendments to the Redevelopment Agreement that may be necessary
to allow the operation of Non-Commercial Parking on the Owners' respective parcels.
(collectively, the "Modified Entitlements").
8. The Owners must diligently pursue their application for the Modified Entitlements
through all steps of the City's zoning entitlement approval processes, including a public hearing
before the City's Planning and Zoning Board.
C. Pursuant to the requirements of the Zoning Code, the Owners will pay for all third-
party costs and fees incurred by the City in processing the application for the Modified
Exhibit A Page 23 of 26
Entitlements, including legal fees. The Owners deposited a refundable $7,500 escrow on October
14, 2021, to cover all third-party costs and fees, and will replenish as necessary to cover said
costs and fees.
D.The Owners acknowledge and agree that they have no vested right to the Modified
Entitlements and that their compliance with the terms of this Agreement do not provide any
assurance of a positive recommendation from the City's Planning and Zoning Board or approval
of the Modified Entitlements by the City Council. Further, the Owners acknowledge and agree
that the City, by executing this Agreement or by processing the application for the Modified
Entitlements has no duty or obligation to approve any or all of the requested Modified
Entitlements.
Section 4. Termination of Abeyance Period.
A.If, on or before November 15, 2022, the City Council approves all of the Modified
Entitlements, the Abeyance Period will automatically terminate. All applicable operating
conditions for the Non-Accessory Commercial Parking set forth in Section 2.C of this Agreement
will be incorporated into the Modified Entitlements and will be recorded as binding covenants
against the Owners' property.
8.If, on or before November 15, 2022, the City Council has denied or the Owners
have not timely filed or diligently pursued approval of the Modified Entitlements, the Abeyance
Period will terminate on November 16, 2022, or on the date of denial, whichever is earlier. In
such event, the Owners must immediately bring all portions of the Planned Development Property
into strict compliance with the PUD Ordinance, the Redevelopment Agreement, and all relevant
provisions of the Zoning Ordinance. Specifically, and without limitation, all Non-Accessory
Commercial Parking will cease on the Planned Development Property.
Section 5. City's Reserved Rights. Neither the City's execution of this Agreement
nor its consent to abate its enforcement rights with regard to violations of the PUD Ordinance and
the Redevelopment Agreement constitute a waiver of any other legal rights or authority the City
may possess. The City hereby reserves and affirms its continuing right to enforce all criminal,
health, safety, building, and property maintenance laws, ordinances, and regulations against the
Owners, the Planned Development Property, and to pursue all remedies afforded to it under law.
Section 5. General Provisions.
A.Indemnification. The Owners hereby agrees to release, defend, indemnify, and
hold harmless the City, its officers, agents, servants, officials, attorneys, employees, and
representatives from and against any and all injuries, damages, claims, liabilities, demands,
causes of action, losses, suits, expenses, and judgments of any and all nature and kind
whatsoever, including without limitation costs, expenses, and attorneys' fees, to the extent arising
out of, occasioned by, connected with, or in any way attributable to the approval of this Agreement
by the City or the performance any actions on the part of the City required by this Agreement.
B.Time of the Essence. Time is of the essence in the performance of this Agreement.
C.Rights Cumulative. Unless expressly provided to the contrary in this Agreement,
each and every one of the rights, remedies, and benefits provided by this Agreement will be
cumulative and will not be exclusive of any other rights, remedies, and benefits allowed by law.
Exhibit A Page 24 of 26
D.Non-Waiver. The City will not be under any obligation to exercise any of the rights
granted to it in this Agreement. The failure of the City to exercise at any time any right granted to
it may not be deemed or construed to be a waiver of that right, nor will the failure void or affect
the City's right to enforce that right or any other right.
E.Governing Law: Venue. This Agreement will be governed by, and enforced in
accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois.
F.Severability. It is hereby expressed to be the intent of the Parties to this Agreement
that should any provision, covenant, agreement, or portion of this Agreement or its application to
any Person or property be held invalid by a court of competent jurisdiction, the remaining
provisions of this Agreement and the validity, enforceability, and application to any Person or
property will not be impaired thereby, but the remaining provisions will be interpreted, applied,
and enforced so as to achieve, as near as may be, the purpose and intent of this Agreement to
the greatest extent permitted by applicable law.
G.Authority to Execute. The City hereby warrants and represents to the Owners that
the Person executing this Agreement on its behalf has been properly authorized to do so by the
Ordinances of the City of Des Plaines. Prominence and ORE respectively warrant and represent
to the City that the Persons executing this Agreement on their behalf have been properly
authorized to do so by its managers and governing documents.
H.No Third-Party Beneficiaries. No claim as a third-party beneficiary under this
Agreement by any Person may be made, or be valid, against the City or the Owners.
[THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK;
SIGNATURE PAGE FOLLOWS]
Exhibit A Page 25 of 26
IN WITNESS WHEREOF, the Parties have duly executed this Compliance and Temporary
Enforcement Abeyance Agreement, as of the Effective Date of this Agreement.
PROMINENCE O'HARE, LLC, an Illinois
limited liabilit company
By: ___ �i.---------Signature
Print Name
lts:Title
�
(JJ)vJ___
� O'HARE REAL ESTATE, LLC, an Illinois
limited liability C
By: ____ ��=------Signature
Print Name
, an Illinois
Michael City
Manager
Attest: ___________ _ Jessica M. Mastalski, City Clerk
Exhibit A Page 26 of 26
MEDIA SERVICES
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5312
desplaines.org
Date: January 6, 2022
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Jennie Vana, Media Services Director
Subject: Proposed 2022 Event Plan for City Council Discussion and Input
Issue: The City’s strategic goals include embracing our diversity, creating a sense of community pride and
offering engagement opportunities to our community. Media Services has developed a proposed plan for a
portfolio of events, celebrating all of our residents to achieve those goals. We are seeking City Council review
and input.
Analysis: The City of Des Plaines has historically hosted a variety of events and programs to engage the
community. As part of strategic planning and the 2022 budget process, Council directed staff to develop a
plan to best meet the needs of our community. Council approved $150,000 for City-sponsored events in the
FY22 budget. Staff took a strategic approach to developing this plan, conducting an analysis, which included
evaluating available metrics, garnering input through a resident survey, reviewing City resources, considering
other community events and more. As a result of these findings, we recommend the following Events Plan as
a step in advancing the City’s strategic goals. The Media Services team will analyze the results of the 2022
event program and will make longer-term recommendations for 2023 and beyond.
Existing Events Recommended for Continuation
Event Recom’d
2022 Date
Estimated
Budget
Community Garage Sale
The City re-instated the Community Garage Sale in fall of 2021.
We recommend moving this event to the Spring to coincide with
spring cleaning and our proposed sustainability activities (see next
page). The event would continue to be mostly digital.
April Not to exceed
$2,000 (to include
marketing and
advertising costs)
Taste of Des Plaines
The City’s fun, family event creates an opportunity for our
community to come together to celebrate the summer. Featuring
live entertainment, games, a beer garden and local cuisine, we are
looking forward to bringing everyone together again this summer.
Enhancements for 2022: Include more teen-friendly acts and
entertainment. Re-brand the Community Stage as our “World
Stage” and program entertainment to incorporate diverse acts.
Create additional photo opportunities that encourage guests to
June 17 & 18 $60,000
MEMORANDUM
Page 1 of 3
NEW BUSINESS #3A.
engage/interact. This can help tie the community to the event and
enhance future marketing efforts.
Independence Day Fireworks
After a long year of COVID precautions and limited events, the
City Council re-instated the community fireworks display in 2021.
The event was a huge success drawing thousands of attendees
from Des Plaines and beyond. It was a great way to come together
safely and celebrate our community and our nation. We
recommend continuing with the event this year.
Enhancements for 2022: With more time to plan, we can
incorporate more refreshments, activities and entertainment for
attendees.
July 1 (To be
confirmed)
$67,000
Independence Day Parade
After two years off due to COVID, we recommend bringing back
this local favorite.
Enhancements for 2022: Incorporate diverse entertainment
options to more accurately reflect the community.
July 4 $25,000 - $30,000
(does not include
staff compensation)
Holiday Tree Lighting Ceremony
The City kicks off the holiday season every December with a tree
lighting ceremony. The event includes performances by local
community groups and typically includes visits with Santa for the
kids.
Enhancements for 2022: Continue to build on the 2021 event
enhancements to reflect our community diversity. Offer additional
engagement opportunities for the families in attendance. Pending
COVID protocols, re-introduce more Santa opportunities.
December 2 $8,500 (to include
entertainment,
supplies,
marketing)
Tour Des Plaines (co-sponsored with Des Plaines History
Center)
Community Bike Ride collaboration with Des Plaines History
Center, highlighting history and landmarks in the City. After a
successful first event this October, we’ve decided to continue this
ride series giving the community a look at Des Plaines from a
different perspective, their bikes! Sharing responsibilities for
planning and logistics make this opportunity one that we can offer
multiple times. We are looking to expand to two rides in 2022.
May &
October
Staff compensation
for police support
Patriot Day
Recognize the first responders and all those who lost their lives in
the attacks on September 11, 2001. Historically has included
honor guard, speeches by chaplain, both chiefs, mayor, musical
tributes, end of watch bell ringing.
September 11 $0
Total: Not to Exceed $167,500
New Events Recommended for 2022
Event Recom’d
2022 Date
Estimated
Budget
Beautify Des Plaines Campaign
This past fall, City Council approved resolutions that provide a
framework for sustainability policy decisions. In conjunction with
the Greenest Region Compact and the Climate Action Plan for the
Chicago Region, we want to encourage more sustainable practices
at home by offering activities for families throughout the month.
April (Earth
Month)
Not to exceed
$3,500 (to include
marketing,
supplies, vendor
fees)
Page 2 of 3
We recommend partnering with internal departments and several
community organizations to build a sustainability campaign for the
Spring.
Example events could include: recycling events, community clean
up, planting workshops, Public Works Arbor day celebration.
Des Plaines Market
In response to inquiries and requests to bring back a farmer’s
market, staff conducted research to evaluate the feasibility.
The City experimented with a market in the past. Feedback
indicated that the vendor offerings were not robust enough and
times were not suitable for both vendors and visitors.
Staff Recommendation: Partner with Bensidoun USA
(manager/host of several local French Markets) to secure a variety
of vendors and product offerings. The manager also has the
expertise to recommend the best time and location in order to best
position the City for success. Staff would bring a contract to City
Council for approval.
TBD $20,000 - $25,000
(to include
marketing, Public
Works costs for
installation of
vendor stalls,
supplies)
Total: Not to Exceed $28,500
Recommend Discontinuing Friday Nights Live
The weekly event series during the summer months (totaling ten) features local performers on a stage in
Metropolitan Square. Overall, this event has not drawn the desired crowds and requires significant overhead
and manpower costs, resulting in a very limited return on investment. Additionally, in 2021, the Des
Plaines Park District began hosting a similar event—Live on the Lake. Hosting two similar events back to
back in Des Plaines (Thursdays/Fridays) is redundant and could reduce the success of either/both events.
Staff Recommendation: Remove this from the calendar and focus on other initiatives.
New Events for 2023 and Beyond
Des Plaines Cultural Festival
We hope to engage the Mayor’s ad hoc Diversity Committee and other local groups to help shape a community
event celebrating our diversity.
Summary: This recommended plan builds on the successes of existing events and identifies new events that
align with the City’s and residents’ priorities and interests, while considering effectiveness, professionalism,
satisfaction, resources/cost and return on investment. Implementation of the recommended 2022 Events Plan
is estimated between $186,000 - $196,000. Media Services will collect data and analyze the event structure
and recommend additions or changes for 2023.
Recommendation: Discuss the proposed plan and provide direction.
Page 3 of 3
Human Resources DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: January 18, 2022
To: Michael G. Bartholomew, City Manager
From: Becky Madison, Director of Human Resources
Subject: Interlocal Agreement - Des Plaines Senior Center
Issue: For the City Council to approve the Interlocal Agreement between the City of Des Plaines and the Des
Plaines Community Senior Center (a.k.a. the Frisbie Senior Center), as well as authorize advance subsidy
funding in the amount of $55,000 for the 2022 fiscal year.
Analysis: The Des Plaines Community Senior Center serves Des Plaines seniors through intellectually
enriching, socially engaging, and physically energizing programs and volunteer opportunities. The
intergovernmental relationship between the City, Senior Center and the Park District has been a very
successful one which has benefitted many of the City’s residents.
As historical background, the funding approved in prior years as well as budgeted amount for 2022 is as
follows:
Year City of Des Plaines Des Plaines Park District
2014 $40,000 $30,000
2015 $50,000 $36,000
2016 $50,000 $36,000
2017 $50,000 $36,000
2018 $50,000 $36,000
2019 $50,000 $36,000
2020 $55,000 $36,000
2021 $55,000 $36,000
2022 $55,000 $38,400
Recommendation: I recommend that the City Council approve the Interlocal Agreement between the Des
Plaines Community Senior Center and the City, as well as authorize subsidy funding in the budgeted amount
of $55,000 for the 2022 fiscal year.
Attachments:
Attachment 1: Resolution R - 19 - 22
Exhibit A: Interlocal Agreement
Attachment 2: 2021 Senior Center Funding Year-End Report
MEMORANDUM
Page 1 of 7
NEW BUSINESS #3B.
CITY OF DES PLAINES
RESOLUTION R - 19 - 22
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE DES PLAINES PARK DISTRICT
AND THE DES PLAINES COMMUNITY SENIOR CENTER
FOR THE PROVISION OF FUNDING FOR SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of Des Plaines ("City") to contract with individuals, associations and corporations, in any manner
not prohibited by law or ordinance; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., encourages
cooperation between governmental entities and agencies; and
WHEREAS, the City and the Des Plaines Park District ("Park District") desire to provide
funding to the Des Plaines Community Senior Center ("Senior Center") to provide services to
senior citizens in the City ("Services"); and
WHEREAS, the City, the Park District, the Senior Center desire to enter into an Interlocal
Agreement (“Agreement”), pursuant to which Agreement the City will provide $55,000 and the
Park District will provide $38,400 to the Senior Center for the provision of the Services in 2022;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the City Manager to execute, and City Clerk to attest, the Agreement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The recitals set forth above are incorporated here by
reference.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the final Agreement.
SECTION 4: PAYMENT AUTHORIZATION. The City Council hereby authorizes
the Director of Finance to issue payment, after execution of the final Agreement by the Park
District, the Senior Center, and the City, to the Des Plaines Community Senior Center, 52 East
Northwest Highway, Des Plaines, Illinois 60016, in the amount of $55,000.
Page 2 of 7Attachment 1
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2022.
APPROVED this _____ day of ______________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Senior Center Agreement Funding 2022
Page 3 of 7Attachment 1
INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES,
THE DES PLAINES PARK DISTRICT AND THE DES PLAINES COMMUNITY
SENIOR CENTER FOR THE PROVISION AND FUNDING OF SERVICES
THIS AGREEMENT, entered into between the City of Des Plaines (hereinafter “City”),
the Des Plaines Park District (hereinafter “Park District”), and the Des Plaines Community Senior
Center, also known as the Frisbie Senior Center (hereinafter “Senior Center”) (collectively, the
City, the Park District, and the Senior Center are the "Parties"), provides as follows:
WHEREAS, this Agreement is entered into pursuant to the Intergovernmental Cooperation
provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the Intergovernmental
Cooperation Act, 5 ILCS 220/1, et seq.; and
WHEREAS, the City and the Park District desire to provide funding to the Senior Center
for the provision by the Senior Center of certain programming and services to senior citizens
("Programs and Services"), and the Senior Center desires to receive such funding from the City
and the Park District to provide the Programming and Services;
NOW THEREFORE, the City, the Park District and the Senior Center hereby agree as
follows:
1.The recitals as set forth above are incorporated into the body of this Agreement as if fully
set forth herein.
2. The C ity shall provide $55,000 and the Park District shall provide $38,400 to the Senior
Center for the provision of the Programs and Services in 2022. At the conclusion of the
fiscal year, the Senior Center shall provide the City and the Park District with an accounting
of the funds expended on the Programs and the Services.
3.Prior Interlocal Agreements between the Parties for the provision and funding of services,
including without limitation those Interlocal Agreements approved by the City Council by
the adoption of Resolutions R-18-05 and R-37-05, shall remain in full force and effect to
the extent not inconsistent herewith.
4.On an annual basis, the Parties will: (a) review the Programs and Services that were funded
by the City and the Park District during the prior year, and (b) will agree to the Programs
and Services to be funded by the City and the Park District during the upcoming year. The
City may restrict use of City funding to Programs and Services that are the same as, or
comparable to, Programs and Services funded by the City during prior years, all as
determined by the City Manager or his designee. The Parties hereto agree that the Park
District funding is restricted to recreational Programs and Services as determined by the
Park District Director or his designee that is an official board member of the Senior Center.
Notice of any change(s) to the Programs and Services shall be made in writing 60 days
prior to effective date of the change(s).
5.The Senior Center Staff shall provide the City and Park District periodic reports on not less
than a semiannual basis, which reports shall include the number of Des Plaines residents
served by the Senior Center. The Senior Center shall, at a time and date mutually agreed
upon by the Parties, make an annual presentation to both the City and the Park District
Page 4 of 7Exhibit A
regarding the Programs and Services delivered by the Senior Center using City and Park
District funds.
6.The Senior Center will acknowledge the City and Park District’s funding support as
Diamond Level Sponsors in its monthly newsletter, materials both paper and electronic,
and any publicity efforts or promotional vehicles as reasonably identified by the respective
Parties. The City will continue to provide refuse pickup and landscaping services to the
Senior Center as previously agreed under separate agreements.
7.This Agreement shall be controlled by the law of the State of Illinois and the venue for any
disputes that arise hereunder shall be in the Circuit Court of Cook County Illinois, Second
Municipal District.
8.This Agreement shall be binding upon the parties, their successors, and/or assigns, and may
not be terminated or restricted except in accordance with the provisions of this Agreement
and by a writing executed by both parties.
9.This Agreement may be terminated by any of the Parties by written notice to the other
Parties dated at least 90 days prior to the effective date of termination.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and by
executing this Agreement, the parties do hereby affirmatively state that they have been given full
authority by their respective governing bodies to execute this Agreement.
CITY OF DES PLAINES DES PLAINES PARK DISTRICT
By: By:
Its: City Manager Its:
Date: Date:
ATTEST: ATTEST:
Its: City Clerk Its:
DES PLAINES COMMUNITY
SENIOR CENTER
By:
Its:
Date:
ATTEST:
Its:
DP-Agreements\Senior Center Agreement 2022
Page 5 of 7Exhibit A
DES PLAINES COMMUNITY SENIOR CENTER
City of Des Plaines
2021 Year-End Grant Report
Introduction
In January of 2021 the City of Des Plaines awarded a $55,000 grant (R-23-21) to the Des
Plaines Community Senior Center in support of programming services offered at the Frisbie
Senior Center. The following report provides an overview of the outcomes as well as
information about persons served in 2021.
Use of Funds
The Des Plaines Community Senior Center (DPCSC) continues to carry out its mission of
serving active people through intellectually enriching, socially engaging, and physically
energizing programs and volunteer opportunities. The organization’s membership of
approximately 800 individuals and various daily users benefit from well over 75 monthly
offerings, many of which occur on a weekly or bi-weekly basis. Programs and services
offered at the Frisbie Senior Center (FSC) include, but are not limited to: daily social and
recreational activities; on-going educational programming; planned day trips and extended
trips; resource referral and linkage; one-to-one counseling options, focusing on health,
legal, employment, and a host of other topics; assistance with determining eligibility for and
enrolling in federal, state, county, and municipal benefits programs; and access to a
Veterans’ Affairs representative twice a month, through an on-site VA office. The funding
provided by the City of Des Plaines is used to support the some of the aforementioned
programs and services.
Please note that due to the COVID-19 pandemic, all offerings through the DPCSC were
scaled back at various points of time due to mitigation efforts dictated by the Illinois
Department of Public Health; organizational activities in 2021 continue to be an anomaly
from pre-pandemic utilization.
Organizational and Program Changes
As previously reported in its “2021 Mid-Year Grant Report”, the DPCSC experienced the
resignation/departure of its Social Worker. Efforts were undertaken to recruit, interview and
subsequently hire for this open position, resulting with the on-boarding of a new employee
in August of 2021.
Accomplishments & Encountered Problems
The Des Plaines Community Senior Center provides a vibrant and action-filled environment
for residents aging at home, but in need of somewhere to socialize and interact with
persons of the same demographic. The Center’s program portfolio has nearly returned to
the same amount of offerings as prior to the onset of the COVID-19 pandemic. This has
been a result of very concerted efforts to implement effective mitigation strategies,
coordinate vaccination clinics for the local community and the continued monitoring of virus
case counts and subsequent hospitalization rates, especially considering the demographic
the organization serves and the heightened risk COVID-19 presents.
Page 6 of 7Attachment 2
Des Plaines Community Senior Center – 2021 Year-End Grant Report – Page 2 of 2
Aside from the aforementioned pandemic-related initiatives, the DPCSC also celebrates the
following accomplishments from 2021:
re-introduced and/or ramped up available programs and services in order to support
older persons “aging in place” and to help stave off the effects of isolation;
provided services and supports to the community-at-large when other entities – local
government and non-profit organizations alike – were unable to support unique
needs of older adults;
navigated the adverse financial impacts resulting from the COVID-19 business
closures/suspension and established a stable foundation for 2022 operations;
and the Center’s Board of Director’s initiated an in-depth strategic planning initiative,
whereby a planning document for 2022 – 2024 will be adopted in January of 2022.
Goals for Next Reporting Period
The Des Plaines Community Senior Center continues to serve its members/users through a
variety of on-site and virtual engagements. For the 2022 calendar year, the following goals
have been established:
continue to planfully operate on-site programming, while adhering to relevant and
imposed COVID-19 mitigation strategies;
continue to recruit additional volunteers to support general operations as well as
social enterprise;
and evaluate the need and prospective utilization for re-engaging programs and
services during some evening hours.
Working toward these goals will continue to support the organization’s mission, while
providing an opportunity for the Des Plaines Community Senior Center to enhance its
support of older adults living in Des Plaines.
As the Des Plaines Community Senior Center continues to provide much-needed
programming and services for older adults “aging in place”, it remains committed to
continued partnership with the City of Des Plaines to serve its residents. As a result, the
DPCSC requested $55,000 in funding for 2022 in order to continue to provide the
aforementioned supports. Operationally, the Center will continue to monitor trends
associated with the COVID-19 pandemic, and make adjustments and modifications as
necessary. Regardless, the DPCSC remains committed to supporting the needs of older
local residents, especially during these very trying times.
Conclusion
The City of Des Plaines’s continued investment in the Des Plaines Community Senior
Center reinforces a variety of senior programming and services as well as outreach
activities to older adults living in the immediate community. Through this continued
partnership, the Des Plaines Community Senior Center looks forward to providing on-going
social engagement, recreational opportunities, resource coordination, and other outreach
activities for seniors living in Des Plaines.
Page 7 of 7Attachment 2
Human Resources DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: January 18, 2022
To: Michael G. Bartholomew, City Manager
From: Becky Madison, Director of Human Resources
Subject: Interlocal Agreement - Meals on Wheels Program
Issue: For the City Council to approve the Interlocal Agreement between the City of Des Plaines and the Des
Plaines Community Senior Center (a.k.a. the Frisbie Senior Center) to provide the Meals on Wheels program,
as well as authorize subsidy funding in the budgeted amount of $40,000 for the 2022 fiscal year.
Analysis: During the 2022 Budget deliberations the Des Plaines Community Senior Center requested a
$40,000 subsidy from the City for the Meals on Wheels program, which was approved by the City Council.
The Meals on Wheels program continues to sustain aging-at-home practices, provide critical nourishment for
program participants, and maintain necessary outreach and monitoring for the City’s most vulnerable
residents. As historical background, the funding approved in prior years is as follows:
Year City of Des Plaines
2013 $35,000
2014 $35,000
2015 $37,500
2016 $37,500
2017 $37,500
2018 $37,500
2019 $37,500
2020 $40,000
2021 $40,000
2022 Budget $40,000
Recommendation: I recommend that the City Council approve the Interlocal Agreement between the City
of Des Plaines and the Des Plaines Community Senior Center to provide the Meals on Wheels program, as
well as authorize subsidy funding in the budgeted amount of $40,000 for the 2022 fiscal year.
Attachments:
Attachment 1: Resolution R- 20 - 22
Exhibit A: Interlocal Agreement
Attachment 2: 2021 Year-End Report - Meals on Wheels Program
MEMORANDUM
Page 1 of 8
NEW BUSINESS #3C.
CITY OF DES PLAINES
RESOLUTION R - 20 - 22
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE DES PLAINES COMMUNITY
SENIOR CENTER FOR THE PROVISION OF FUNDING
FOR THE MEALS ON WHEELS PROGRAM.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of Des Plaines ("City") to contract with individuals, associations and corporations, in any manner
not prohibited by law or ordinance; and
WHEREAS, the City desires to provide funding to the Des Plaines Community Senior
Center ("Senior Center") to administer the Meals on Wheels program ("Program") for residents
of the City; and
WHEREAS, the City has appropriated $40,000 during the 2022 fiscal year for use by the
Senior Center for the Program; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the City Manager to execute, and City Clerk to attest, an Interlocal Agreement between
the City and the Senior Center ("Agreement"), pursuant to which Agreement the City will provide
$40,000 to the Senior Center for the Program;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The recitals set forth above are incorporated here by
reference.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the final Agreement.
SECTION 4: PAYMENT AUTHORIZATION. The City Council hereby authorizes
the Director of Finance to issue payment, after execution of the final Agreement by the Senior
Center and the City, to the Des Plaines Community Senior Center, 52 East Northwest Highway,
Des Plaines, Illinois 60016, in the amount of $40,000.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURES ON FOLLOWING PAGE]
Page 2 of 8Attachment 1
PASSED this ____ day of __________________, 2022.
APPROVED this _____ day of ______________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Senior Center Agreement Meals on Wheels Funding 2022
Page 3 of 8Attachment 1
INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE
DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION AND
FUNDING OF THE MEALS ON WHEELS PROGRAM
THIS AGREEMENT, entered into between the City of Des Plaines (hereinafter “City”)
and the Des Plaines Community Senior Center (hereinafter “Senior Center”) also known as the
Frisbie Senior Center, provide as follows:
WHEREAS, this Agreement is entered into pursuant to the Intergovernmental Cooperation
provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the Intergovernmental
Cooperation Act, 5 ILCS 220/1, et seq. and Public Act 91-0424; and
WHEREAS, the City and the Senior Center are the Parties to this Agreement and have
agreed for the provision and funding of services, by the City to the Senior Center for providing
Meals on Wheels programming; and
WHEREAS, the City and the Senior Center, in an effort to more effectively and efficiently
administer the Meals on Wheels program, enter into this agreement;
NOW THEREFORE, the City and the Senior Center agree as follows:
1.The recitals as set forth above are incorporated into the body of this Agreement as if
fully set forth herein.
2.The City shall pay $40,000 in 2022 to the Senior Center for the Meals on Wheels
programming provided by the Senior Center to the Des Plaines community. At the
conclusion of each program year, the Senior Center shall provide an accounting of the
funds expended for the Meals on Wheels program.
3.The Senior Center shall provide the City with periodic reports at the City’s request, but
in no case shall the reports be made on less than an annual basis. Such reports shall
include the number of Des Plaines residents served by the Meals on Wheels program.
The Senior Center shall, at a time and date mutually agreed, make an annual
presentation to the City regarding the Meals on Wheels program resulting from the
funding provided.
4.In the event that the number of prospective participants exceeds the amount of funding
provided for the Meals on Wheels program, the Senior Center shall have the ability to
limit the number of participants in the program. The Senior Center shall provide
written notice of the decision to cap program participation to the City.
5.The Senior Center will acknowledge the City’s funding support in program materials,
publicity efforts, and other promotional materials, both paper and electronic, as
reasonably identified by the respective Staffs of the Parties.
Page 4 of 8Exhibit A
6.The City shall utilize its Geographic Information System (GIS) to produce and provide
delivery route maps to the Senior Center upon request, provided reasonable notice for
such request is made.
7.This Agreement shall be controlled by the governing law of the State of Illinois and the
venue for any disputes that arise hereunder shall be in the Circuit Court of Cook County
Illinois, Second Municipal District.
8.This Agreement shall be binding upon the parties, their successors, and/or assigns, and
may not be terminated or restricted except in accordance with the provisions of this
Agreement and by a writing executed by both parties.
9.Nothing in this Agreement shall purport to terminate, restrict, extend, or otherwise
modify commitments previously agreed to by separate Agreement between the Parties.
10.This Agreement may be terminated by a written notice dated at least 90 days prior to
the effective date of termination. In the event that this provision is invoked by either
Party, a joint letter advising of the termination signed by both Parties shall be developed
to inform participants in the program.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and by
executing this Agreement, the parties do hereby affirmatively state that they have been given full
authority by their respective governing bodies to execute this Agreement.
CITY OF DES PLAINES DES PLAINES COMMUNITY
SENIOR CENTER
By: By:
Its: City Manager Its:
Date: Date:
ATTEST: ATTEST:
Its: City Clerk Its:
Legal\Agreements\Senior Center Meals On Wheels Agreement 2022
Page 5 of 8Exhibit A
Page 6 of 8Attachment 2
Page 7 of 8Attachment 2
Page 8 of 8Attachment 2
Human Resources DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: January 18, 2022
To: Michael G. Bartholomew, City Manager
From: Becky Madison, Director of Human Resources
Subject: Interlocal Agreement - Des Plaines Senior Center
Issue: For the City Council to approve the Interlocal Agreement between the City of Des Plaines and the Des
Plaines Community Senior Center (a.k.a. the Frisbie Senior Center), as well as authorize an annual subsidy
funding in the amount of $41,500.
Analysis: Senior centers serve as a gateway to the nation’s aging network by connecting older adults to
community services that can help them stay healthy and independent. To maintain operations, senior centers
must leverage resources from a variety of sources such as federal, state and local governments. Des Plaines is
experiencing and will continue to experience through 2030 an increase in residents over age 55. This
translates to the largest demographic shift over the shortest time period and triggers the need for increased
senior specific services.
The Des Plaines Community Senior Center serves Des Plaines seniors through intellectually enriching,
socially engaging, and physically energizing programs and volunteer opportunities. They offer a wide variety
of services, such as daily social and recreational activities, on-going educational programming, one on one
counseling options focusing on health, legal, employment, as well as others. The Senior Center works closely
with the Health and Human Services Division (HHS) of the City. Over the past several years the City of Des
Plaines has partnered with the Senior Center on the meals on wheels program, which has been very successful
for the City. Through these intergovernmental partnerships the City along with the Senior Center are able to
provide efficient and effective services to our residents.
In 2017, the City Council approved an agreement with the Senior Center to provide additional services that
have been previously provided by the City. Some of the services that have been offered include the following:
•Health Screenings
o Blood pressure (2x per month)
o Cholesterol (monthly)
o Balance (monthly)
o Flu shots (2x per year)
o Hearing
o Podiatrist
•Health Presentations
MEMORANDUM
Page 1 of 11
NEW BUSINESS #3D.
o “Lunch & Learn” Senior Health Talk (monthly)
o “Ask the Pharmacist – Brown Bag” (quarterly)
o Shingles (annually)
o Dental health (bi-annually)
o Take Charge of Your Health
•Support Groups
o Parkinson’s Disease (monthly)
o Caregivers Support Group (monthly)
o Diabetes
o Various w/ mental health focus
•Referrals
o Senior-related services
Housing
In-home support
Rehabilitation
o Miscellaneous local resources and assistance programs
•City Services
o Benefits Access*
o Access to Care*
o Handicap Placards*
o Subsidized Taxi Ride Program*
o Emergency Assistance*
*Frisbie Senior Center staff has a general understanding of processes/procedures as a result of a past
internship in the City’s Health and Human Services Department.
The cost of providing this service is $41,500, which the City has agreed to fund on an annual basis.
Recommendation: I recommend that the City Council approve the Interlocal Agreement between the Des
Plaines Community Senior Center and the City, as well as authorize subsidy funding in the amount of $41,500
for the 2022 fiscal year.
Attachments:
Attachment 1: Resolution R - 21 - 22
Exhibit A: Interlocal Agreement
Attachment 2: 2021 HHS Year-End Report
Page 2 of 11
CITY OF DES PLAINES
RESOLUTION R - 21 - 22
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE DES PLAINES COMMUNITY
SENIOR CENTER FOR THE PROVISION OF FUNDING
FOR HEALTH AND SUPPORT SERVICES. ____________
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
of Des Plaines ("City") to contract with individuals, associations and corporations, in any manner
not prohibited by law or ordinance; and
WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., encourages
cooperation between governmental entities and agencies; and
WHEREAS, the City previously employed a community health nurse (“Community
Health Nurse”) who provided vital services to Seniors; and
WHEREAS, in order to continue to provide services similar to those provided by the
Community Health Nurse, the City desires to provide funding to the Des Plaines Community
Senior Center ("Senior Center") to provide additional health and support services to Seniors
("Health and Support Services"); and
WHEREAS, the City appropriated $41,500 for use by the Senior Center to provide the
Health and Support Services during the 2022 fiscal year; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the City Manager to execute, and City Clerk to attest, an Interlocal Agreement between
the City and the Senior Center ("Agreement"), under which Agreement the City will provide
$41,500 in fiscal year 2022 to the Senior Center for the Health and Support Services;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, County of Cook, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The recitals set forth above are incorporated here by
reference.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the final Agreement.
Page 3 of 11Attachment 1
SECTION 4: PAYMENT AUTHORIZATION. The City Council hereby authorizes
the Director of Finance to issue payment, after execution of the final Agreement by the Senior
Center and the City, to the Des Plaines Community Senior Center, 52 East Northwest Highway,
Des Plaines, Illinois 60016, in the amount of $41,500 for fiscal year 2022.
SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2022.
APPROVED this _____ day of ______________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Senior Center Agreement Funding 2022 – Additional Services
Page 4 of 11Attachment 1
INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES PLAINES AND THE
DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION AND
FUNDING OF HEALTH AND SUPPORT SERVICES
THIS AGREEMENT, entered into between the City of Des Plaines (hereinafter “City”)
and the Des Plaines Community Senior Center, also known as the Frisbie Senior Center
(hereinafter “Senior Center”) (collectively, the City and the Senior Center are the "Parties"),
provides as follows:
WHEREAS, this Agreement is entered into pursuant to the Intergovernmental Cooperation
provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the Intergovernmental
Cooperation Act, 5 ILCS 220/1, et seq.; and
WHEREAS, on January 18, 2022, the City, the City of Des Plaines Park District (“Park
District”), and the Senior Center entered into an agreement for the provision of programs and
services (“Services”) whereby the City and Park District provide funding for the Services; and
WHEREAS, the City desires to provide additional funding to the Senior Center for the
provision by the Senior Center of additional programming and services to senior citizens
("Additional Services"), which Additional Services more fully described in Exhibit I, incorporated
by reference herein; and
WHEREAS, the Senior Center desires to receive such funding from the City to provide the
Additional Services;
NOW THEREFORE, the City and the Senior Center hereby agree as follows:
1.The recitals as set forth above are incorporated into the body of this Agreement as if fully
set forth herein.
2.During fiscal year 2022, the City shall provide $41,500 to the Senior Center for the
provision of the Additional Services. At the conclusion of each fiscal year, the Senior
Center shall provide the City with an accounting of the funds expended on the Additional
Services.
3.All other Interlocal Agreements between the Parties for the provision and funding of
services shall remain in full force and effect to the extent not inconsistent herewith.
4.On an annual basis, the Parties will: (a) review the Additional Services that were funded
by the City during the prior year, and (b) will agree to the Additional Services to be funded
by the City and the Park District during the upcoming year. The City may restrict use of
City funding to Additional Services that are the same as, or comparable to, Additional
Services funded by the City during prior years, all as determined by the City Manager or
his designee. Notice of any change(s) to the Additional Services shall be made in writing
60 days prior to effective date of the change(s).
Page 5 of 11Exhibit A
5.The Senior Center Staff shall provide the City periodic reports on not less than a
semiannual basis, which reports shall include the number of Des Plaines residents served
by the Senior Center. The Senior Center shall, at a time and date mutually agreed upon by
the Parties, make an annual presentation to the City regarding the Additional Services
delivered by the S enior Center using City funds.
6.The Senior Center will acknowledge the City’s funding support as Diamond Level
Sponsors in its monthly newsletter, materials both paper and electronic, and any publicity
efforts or promotional vehicles as reasonably identified by the respective Parties. The City
will continue to provide refuse pickup and landscaping services to the Senior Center as
previously agreed under separate agreements.
7.This Agreement shall be controlled by the law of the State of Illinois and the venue for any
disputes that arise hereunder shall be in the Circuit Court of Cook County Illinois, Second
Municipal District.
8.This Agreement shall be binding upon the parties, their successors, and/or assigns, and may
not be terminated or restricted except in accordance with the provisions of this Agreement
and by a writing executed by both parties.
9.This Agreement may be terminated by any of the Parties by written notice to the other
Parties dated at least 90 days prior to the effective date of termination.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and by
executing this Agreement, the parties do hereby affirmatively state that they have been given full
authority by their respective governing bodies to execute this Agreement.
CITY OF DES PLAINES DES PLAINES COMMUNITY CENTER
By: By:
Its: City Manager Its:
Date: Date:
ATTEST: ATTEST:
Its: City Clerk Its:
Senior Center Funding Agreement 2022 - Additional Services
Page 6 of 11Exhibit A
EXHIBIT I
ADDITIONAL SERVICES
The Additional Services, include, but are not limited to, the following:
•Health Screenings
o Blood pressure (2x per month)
o Cholesterol (monthly)
o Balance (monthly)
o Flu shots (2x per year)
o Hearing (TBD)
o Podiatrist (TBD)
•Health Presentations
o “Lunch & Learn” Senior Health Talk (monthly)
o “Ask the Pharmacist – Brown Bag” (quarterly)
o Shingles (annually)
o Dental health (bi-annually)
o Take Charge of Your Health (TBD)
•Support Groups
o Parkinson’s Disease (monthly)
o Caregivers Support Group (monthly)
o Diabetes (TBD)
o Various w/ mental health focus (TBD)
•Referrals
o Senior-related services
Housing
In-home support
Rehabilitation
o Miscellaneous local resources and assistance programs
•City Services
o Benefits Access
o Access to Care
o Handicap Placards
o Subsidized Taxi Ride Program
o Emergency Assistance
Page 7 of 11Exhibit A
DES PLAINES COMMUNITY SENIOR CENTER
City of Des Plaines
2021 Year-End Health & Support Service Grant Report
Introduction
In January of 2021 the City of Des Plaines awarded a $41,500 grant (R-25-21) to the Des
Plaines Community Senior Center for the provision of health and support services offered
through the Frisbie Senior Center as an extension to those provided through the city of Des
Paines Department of Health and Human Services. The following report provides an
overview of the outcomes as well as information about persons served in 2021.
Use of Funds
The Des Plaines Community Senior Center (DPCSC) continues to carry out its mission of
serving active people through intellectually enriching, socially engaging, and physically
energizing programs and volunteer opportunities. As part of that mission, the DPCSC has
committed significant resources to creating and maintaining a suite of health and wellness
programs and services, mostly through capitalizing on its partnerships with other
community partners. Since August of 2017, the DPCSC was asked to explore ways in
which the organization may be able to continue to provide services similar to those
provided by the recently retired community health nurse. Further, the city wished to
capitalize on the DPCSC’s easily accessible facility and more regular hours of operation.
The funding provided by the City of Des Plaines supports health screenings, health
presentations, support groups, referral services, and assistance with senior-related city
services.
Accomplishments
The DPCSC continues to provide health and support services in accordance to the
aforementioned funding agreement; the types of services offered have also grown beyond
the original intent of service provision. Generally, the utilization of these services is less
than the same timeframes of years past due to the impacts of the COVID-19 pandemic.
Below is the unique interface data for calendar year 2021:
Health Screenings 2021: January - December
Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals
Balance
Screening - 3 5 3 2 4 1 3 2 6 3 2 34
Blood
Pressure
Screening
6 12 12 12 6 - - - - 25 - 3 76
Hearing
Screening 78 72 25 18 3 5 3 3 4 12 2 4 229
Memory
Screening - - - - - - - - - 10 - - 10
Page 8 of 11Attachment 2
Des Plaines Community Senior Center – 2021 Year-End Grant Report – Page 2 of 4
The DPCSC continued it Lunch & Learn program series in the second half of 2021. These
sessions address various topics about preventive care and wellness. Here is a breakdown
of the sessions that were between July and December:
July (10) – Fall Prevention, Safe Chair Exercises & Safety in the Home
September (11) – Advanced Directives
October (15) – Aging In Place: What You Need to Know
November (9) – Foot Health
December (12) – Dementia
Total attendance during the calendar year was ninety-one (91) individuals.
With regard to the support services that are now being extended through the DPCSC, our
staff continues to encounter individuals coming in for a specific service that often require
additional supports based on the information they provide during their application
interviews. This has proved to be a win-win-win scenario whereby the city is providing its
residents a more robust array of services, needy individuals are receiving the resources
and supports they require, and the Center is identifying individuals – previously unfamiliar
with the organization – who might benefit from the other programs and services offered on-
site. Below is a comprehensive representation of the support services provided in 2021:
Support Service 2021: January – December
Type of Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
License Plate
Discount 8 17 13 11 23 9 6 21 10 6 5 6 135
License Plate –
over income 2 - - 2 - - 1 - - 2 - - 7
Reduced Fare/Ride
Free 2 7 6 7 7 7 2 3 6 3 1 6 57
Taxi cab vouchers - - - 1 2 - 1 - 2 1 2 4 13
Temporary
handicap placards 3 1 - 3 2 4 1 - 2 2 - 2 20
SNAP - 1 - 3 - 3 4 4 1 2 1 19
Medicare Savings
Program - 1 - - - - 2 2 - 3 - 1 9
Medicaid - - 1 5 - 1 3 - - 1 2 3 16
Free government
phone program 1 - 1 - - - - - - - 1 - 3
Extra Help 17 15 7 10 16 1 - 4 4 3 - 1 78
Attorney referral 1 - 2 1 - - - - 1 1 - 2 8
Rental Assistance - - 1 - - - - - 2 - - 1 4
Adult Protective
Services referral 1 - 1 - - - - - - - - - 2
Physical Therapy
Follow-Up - 3 5 - - - - - - - - - 8
Podiatrist referral - - - 1 - - - - - - - - 1
Dental referral 1 - - - 1 - 2 - - 3 - 1 8
CCP/Adult Day
Services referral - 1 - - - - 1 - - - - - 2
Page 9 of 11Attachment 2
Des Plaines Community Senior Center – 2021 Year-End Grant Report – Page 3 of 4
LIHEAP referral - 2 - - - - - - 2 3 1 1 9
Housing Referrals 2 1 - 2 2 1 - - 1 1 2 3 15
Nursing Home
referral - - - 1 - - - - - - - - 1
Clear Captions
referral - - - - 1 - - - - - - - 1
Painting/Handyman
referral - - 1 - - 2 - - - - 2 3 8
Home care referral - - - - 3 - - - 2 2 1 - 8
Transportation
referral (i.e. medical
appt.)
- - - 1 3 1 1 1 1 3 2 2 15
Insurance/Medication
help - - 3 - - 1 - - - - - - 4
SHIPs Counseling 1 1 4 - 1 5 2 3 6 27 28 9 87
Social Security 1 - 2 - - 3 - 3 - - - 4 13
Meal Referral 1 - - 1 4 1 1 - - 1 2 1 12
Continued efforts will be made to increase awareness and encourage utilization of these
much needed services for older adults.
The Center continues to provide a medical lending closet that allows the community-at-
large access to gently used assistive devices for short-term rental or purchase. Most of
these items are available to support persons who are recovering at home from medical
procedures or those who require assistive devices to support their daily living habits. From
July through December, 50 Des Plaines residents rented equipment (101 for the entire
calendar year), while 60 Des Plaines residents purchased equipment outright (109 over the
course of 2021). As a result of the pandemic the Center continued to experience increased
utilization from persons from neighboring communities as well – 79 for July through
December; 160 for the entire year.
It should be noted that Center representatives continue to receive a significant number of
inquiries about affordable senior housing and general transportation assistance.
Encountered Problems
The DPCSC effectively navigated the COVID-19 pandemic, following the Illinois
Department of Public Health’s Restore Illinois guidelines for business operations. Although
the Center was able to progressively increase its offerings since the latter half of 2020,
overall activity supported by this grant remains below pre-pandemic levels. However, the
aforementioned data illustrates the Center’s flexibility and ability to continue supporting the
needs of older local residents, especially during these very trying times. Utilization of these
services continues to increase and hopefully will return to pre-pandemic levels by the end
of 2022, if not before.
Organizational and Program Changes
As previously reported in its “2021 Mid-Year Grant Report”, the DPCSC experienced the
resignation/departure of its Social Worker. Efforts were undertaken to recruit, interview and
subsequently hire for this open position, resulting with the on-boarding of a new employee
Page 10 of 11Attachment 2
Des Plaines Community Senior Center – 2021 Year-End Grant Report – Page 4 of 4
in August of 2021. This transition prompted a slight lag in the volume of assistance
provided during the months of June and July, but has since returned to previous levels of
operation.
Goals for Next Reporting Period
The Des Plaines Community Senior Center continues to support the city’s Health & Human
Services Department by coordinating several important health-related programs and
services as well as by providing expanded access to various city-sponsored programs for
seniors. The DPCSC intends to request $41,500 in funding for FY22 to continue providing
these much needed service to he older residents of Des Plaines.
Conclusion
The Des Plaines Community Senior Center continues to provide a variety of senior
programming and services as well as outreach activities to older adults living in the
immediate community. Through the continued partnership with the City of Des Plaines, the
Des Plaines Community Senior Center looks forward to providing on-going health and
support services for seniors living in Des Plaines.
Page 11 of 11Attachment 2
FIRE DEPARTMENT
405 S. River St
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
Date:
To:
From:
January 5, 2022
Michael G. Bartholomew, City Manager
Subject: Amendments to the Board of Fire & Police Commission Rules and Regulations
Issue: The City Council, at its November 15, 2021 meeting, adopted Ordinance M-14-21 which made
amendments to Chapter 6 of Title 2 of the City Code (“Code”) concerning the Board of Fire and Police
Commissioners (“Board”). These amendments clarified current practices in some sections of the Code as
well as added language in other sections based upon best practices seen in other organizations. The
amendments addressed the following, but not limited to: governance structure, home rule authority, attorney
representation, duties of Officers, record keeping, and how the adoption of rules and regulations would be
handled.
As a result of the changes to the Code, the Rules and Regulations (“Rules”) of the Board were reviewed to
ensure consistency and compliance with the Code. Additionally, the Fire Chief requested modifications to
sections of the Rules pertaining to the Fire Department.
Analysis: The Board held numerous public meetings over the last 60 days to review the Rules and discuss
proposed revisions. These meetings included the Fire and Police Chiefs, Assistant City Manager/Finance
Director, Human Resources Director and the Board Attorney. On occasion, there were staff members of the
fire and police departments present at the meetings as well. The meetings primarily focused on the
necessary revisions to specific chapters of the Rules and cleanup of certain grammatical or numbering errors
throughout the document.
Chapter 1, Administration, of the Rules required a number of revisions directly related to the governance of
the Board to be consistent with the ordinance amending the changes to the Code.
Modifications to Chapters 5 & 6 of the Rules, directly related to the testing and appointments of firefighters
as requested by the Fire Chief. The revisions to these sections provide additional flexibility when
administering tests to establish eligibility lists as well as the ability to broaden the candidate pool.
MEMORANDUM
Page 1 of 50
Daniel Anderson, Fire Chief DA
Page 1 of 50
NEW BUSINESS #4A.
Specifically, the changes provide an alternative to the existing physical ability test and preference points.
Additionally, the revisions to these sections are written to eliminate very rigid restrictions and allow the
Board to modify a specific examination process without having to proceed through the rule making process.
All revisions were made to incorporate required statutory compliance and best practices.
On January 4, 2022, at a Special Meeting of the Board of Fire & Police Commission, the Board approved
the rules as amended.
Recommendation: The Board and City Staff recommend approval of Resolution R - 22- 22 amending the
Rules and Regulations of Board of Fire and Police Commissioners.
Attachments:
Resolution - R - 22 - 22
Exhibit A - Board of Fire & Police Commission Rules and Regulations
Page 2 of 50Page 2 of 50
CITY OF DES PLAINES
RESOLUTION R - 22 - 22
A RESOLUTION APPROVING AMENDMENTS TO THE
RULES AND REGULATIONS OF THE BOARD OF FIRE
AND POLICE COMMISSIONERS OF THE CITY OF DES
PLAINES, ILLINOIS
WHEREAS, the City of Des Plaines (“City”) is a home rule municipality pursuant to
Article VII Section 6, of the Constitution of the State of Illinois; and
WHEREAS, Chapter 6 of Title 2 of the City Code of the City of Des Plaines establishes
the Board of Fire and Police Commissioners (“Board”) and sets forth the powers and duties of
the Board; and
WHEREAS, the Board undertakes its responsibilities in accordance with the Board’s
Rules and Regulations (“Rules” ); and
WHEREAS, the Board has the authority under Section 2-6-5A of the City Code to
prepare proposed amendments to the Rules for the City’s Council’s consideration and approval;
and
WHEREAS, on January 4, 2022, the Board finalized proposed amendments to the Rules
(“Amendments”) and has sent the Amendments to the City Council for its consideration; and
WHEREAS, the City Council has reviewed the Amendments and has determined that it
is in the best interests of the City to approve the Amendments in the form attached to this
Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a
part of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AMENDMENTS. The City Council hereby approves
the Amendments attached to this Resolution as Exhibit A.
SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect
from and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Page 3 of 50Page 3 of 50
PASSED this _____ day of ____________, 2021.
APPROVED this _____ day of _____________, 2021.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
Legal\Res\2014\DP-Resolution Approving Amendments to BFPC Rules
Page 4 of 50Page 4 of 50
{00124182.1}
RULES AND REGULATIONS
OF THE BOARD OF
FIRE AND POLICE COMMISSIONERS
CITY OF DES PLAINES, ILLINOIS
Revised and Recommended by the Board of Fire and Police Commission
Approved by the City Council January XX, 2022.
Published January XX, 2022.
Effective January XXX, 2022.
This Board of Fire and Police Commissioners was created in 1935 by the voters of the
City of Des Plaines.
The authority and duties of the Board were enacted by the Mayor and City Council as a
result of the efforts of the voters.
These Rules and Regulations Supersede all previous versions.
Page 5 of 50
{00124182.1} Page 2 of 46
CONTENTS
RULES AND REGULATIONS
CHAPTER I ADMINISTRATION
SECTION 1 Source of Authority. .................................................................... 5
SECTION 2 Definitions. ................................................................................. 5
SECTION 3 Board Members and their Duties. ................................................. 5
SECTION 4 Meetings .................................................................................... 6
SECTION 5 Quorum ...................................................................................... 7
SECTION 6 Order of Business........................................................................ 8
SECTION 7 Procedure ................................................................................... 8
SECTION 8 Amendments. ............................................................................. 8
SECTION 9 Annual Report and Budget Request. ............................................. 8
SECTION 10 Attorney for Board. ..................................................................... 8
CHAPTER II POLICE DEPARTMENT APPLICATIONS
SECTION 1 Qualifications. ............................................................................. 9
SECTION 2 Disqualification ......................................................................... 10
SECTION 3 Age Requirements. .................................................................... 12
SECTION 4 Release of Liability. ................................................................... 12
CHAPTER III POLICE DEPARTMENT EXAMINATIONS
SECTION 1 Notice of Examinations. ............................................................. 12
SECTION 2 Examinations. ........................................................................... 13
SECTION 3 Type of Examinations. ............................................................... 14
SECTION 4 List of Examinations – Minimum Grade. ...................................... 14
SECTION 5 Preference Points ...................................................................... 15
SECTION 6 Original Appointment – Physical Ability Test ................................ 15
SECTION 7 Original Appointment – Written Examinations ............................. 15
SECTION 8 Eligibility Register ...................................................................... 16
SECTION 9 Original Appointment – Initial Oral Interview .............................. 16
SECTION 10 Preliminary Background Investigation ......................................... 16
SECTION 11 Background Investigation .......................................................... 16
SECTION 12 Original Appointment – Final Oral Examination/Interview ............ 17
SECTION 13 Offers ....................................................................................... 17
SECTION 14 Professional Examinations and Tests .......................................... 18
SECTION 15 Probationary Appointment ......................................................... 18
SECTION 16 Certification .............................................................................. 18
Page 6 of 50
{00124182.1} Page 3 of 46
CHAPTER IV POLICE DEPARTMENT PROMOTIONAL EXAMS
SECTION 1 General – Police Department. .................................................... 19
SECTION 2 Total Score. .............................................................................. 20
SECTION 3 Promotional Vacancy. ................................................................ 20
SECTION 4 Refusal of Appointment. ............................................................ 20
CHAPTER V FIRE DEPARTMENT APPLICATIONS
SECTION 1 Qualifications. ........................................................................... 21
SECTION 2 Disqualification ......................................................................... 21
SECTION 3 Age Requirements. .................................................................... 22
SECTION 4 Release of Liability. ................................................................... 24
SECTION 5 Admission to Examination .......................................................... 24
SECTION 6 No Creation of Applicant Right or Interest. ................................. 24
SECTION 7 Correction of Application Investigation ....................................... 24
CHAPTER VI FIRE DEPARTMENT EXAMINATIONS
ORIGINAL APPOINTMENTS
SECTION 1 Notice of Examinations. ............................................................. 24
SECTION 2 Examinations. ........................................................................... 25
SECTION 3 Type of Examinations. ............................................................... 25
SECTION 4 Sequence of Examinations – Minimum Grade .............................. 25
SECTION 5 Preference Points ...................................................................... 27
SECTION 6 Original Appointment. ............................................................... 30
SECTION 7 Original Appointment – Written Examinations ............................. 31
SECTION 8 Background Investigation. ......................................................... 31
SECTION 9 Professional Examinations and Tests. ......................................... 31
SECTION 10 Probationary Appointment. ........................................................ 32
SECTION 11 Certification. ............................................................................. 32
CHAPTER VII FIRE DEPARTMENT PROMOTIONAL EXAMINATIONS
SECTION 1 General – Fire Department. ....................................................... 32
SECTION 2 Eligibility Requirements. ............................................................ 32
SECTION 3 Components of the Promotional Process and the Weighting of
Components. ............................................................................ 33
SECTION 4 Promotion Process Components. ................................................ 34
SECTION 5 Monitors. .................................................................................. 36
SECTION 6 Scoring of Components and Posting of Promotion List ................. 36
SECTION 7 Order of Selection ..................................................................... 37
SECTION 8 Duration of Final Promotion List. ................................................ 38
Page 7 of 50
{00124182.1} Page 4 of 46
CHAPTER VIII ORDER OF RANK, CLASSIFICATION AND
OATH OF OFFICE
SECTION 1 Rank ........................................................................................ 38
SECTION 2 Classification. ............................................................................ 38
SECTION 3 Oath of Office. .......................................................................... 38
CHAPTER IX HEARING OF CHARGES, REMOVAL, SUSPENSIONS,
DISCHARGES, AND DEMOTIONS
SECTION 1 Hearing of Charges. .................................................................. 39
SECTION 2 Hearing Procedure. ................................................................... 40
SECTION 3 Subpoenas. .............................................................................. 41
SECTION 4 Service. .................................................................................... 41
SECTION 5 Filing. ....................................................................................... 42
SECTION 6 Forms of Paper. ........................................................................ 42
SECTION 7 Computation of Time. ................................................................ 42
SECTION 8 Suspension ............................................................................... 42
SECTION 9 Discharge, Suspension, or Demotion after Hearing. ..................... 43
SECTION 10 Date of Hearing. ....................................................................... 44
SECTION 11 Finding and Order. .................................................................... 44
SECTION 12 Rules - Conflict. ........................................................................ 44
SECTION 13 Political Contributions. ............................................................... 45
SECTION 14 Exercise of Political Rights. ........................................................ 45
SECTION 15 Violation of Rules. ..................................................................... 45
SECTION 16 Violation of Law. ....................................................................... 45
SECTION 17 Finding and Decision ................................................................. 45
CHAPTER X GENERAL
SECTION 1 ................................................................................................ 46
SECTION 2 ................................................................................................ 46
SECTION 3 ................................................................................................ 46
SECTION 4 Leave of Absence. ..................................................................... 46
SECTION 5 Equal Opportunity/Affirmative Action Employer ........................... 46
Page 8 of 50
{00124182.1}
RULES AND REGULATIONS
OF THE BOARD OF FIRE AND POLICE COMMISSIONERS
CITY OF DES PLAINES, ILLINOIS
As approved by the Des Plaines City Council
and adopted by the Board of Fire and Police Commissioners
CHAPTER I - ADMINISTRATION
SECTION 1 – Source of Authority
The Board of Fire and Police Commissioners of the City of Des Plaines, Illinois,
derives its power and authority from the Des Plaines City Council in the exercise of its
home rule authority and from the Illinois Board of Fire and Police Commissioners Act, 65
ILCS 5/10-2.1-1 et seq..
SECTION 2 – Definitions
• The word “Board” means the Board of Fire and Police Commissioners of the
City of Des Plaines, Illinois.
• The word “City” means the City of Des Plaines.
• The word “officer” means any person holding a full time non-probationary
appointment in the in the Police Department or Fire Department of the City.
• The term “police officer” does not include auxiliary police officers.
• The “Recording Secretary” is a City staff member designated by the City
Manager who serves as the liaison to the Board.
The singular includes the plural, and the plural the singular.
SECTION 3 – Board Members and their Duties
The Board shall, annually, on the first meeting, elect a Chairperson and a
Secretary. They shall hold office until their successors are duly elected and qualified. The
Chairperson shall be the presiding officer at all meetings.
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SECTION 4 – Meetings
a) Regular meetings shall be held at such times as the Board shall determine.
Notice shall be posted and meetings shall be open to the public. The Board may act only
in a properly convened meeting, and no single Board member shall have the authority to
act on behalf of the Board except only if that Board member is authorized by State law,
or the City Council, or a majority of the Board members during a meeting of the Board.
b) Special meetings shall be open, notice thereof to be posted 48 hours prior
to convening. The notice shall state the general purposes of the special meeting and shall
set forth the time and place of such special meeting.
c) During any regular or special meeting, a closed session may be held
pursuant to the Illinois Open Meetings Act and upon a proper motion made by any single
member of the Board, with the motion seconded and approved. Closed sessions may be
limited to Board members, the Recording Secretary and such invited persons as the Board
may deem necessary. The Recording Secretary will record the motion to close the
meeting, record the roll call vote of the members on said motion and keep minutes of the
closed session.
d) Public notice of any regularly scheduled or special meeting shall be given in
accordance with the Illinois Open Meetings Act.
e) Minutes shall be kept as follows:
• The Recording Secretary shall keep written minutes of all meetings of the
Board, regardless of the nature of the meeting.
• The minutes shall include the date, time and place of the meeting, the
presence or absence of the Board members; a summary of all discussions
deliberations, decisions and other activities, any and all votes taken,
including the member making the motion, the second and the results of
voting.
• All minutes of the proceedings of the Board at regular or special meetings
shall be prepared in draft form and copies provided to all Board members
along with the notice of the next meeting. The minutes of the preceding
meeting, with any changes made by a motion properly made and carried or
as directed by the Chairperson without objections, shall be approved by the
Board and signed by the Chairman and the Secretary no later than 30 days
after the meeting or the Board’s second subsequent regular meeting, which
ever is later.
• Any verbatim recording of the open session of meetings by the Recording
Secretary shall be only for the purposes of preparing written minutes. Once
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the Board has approved the written minutes, the Recording Secretary shall
destroy the verbatim recording
The official minutes of the Board shall be provided to the City Clerk to be kept on file or
kept in the Board’s files at City Hall and shall be made available to persons for inspection
during regular business hours and on the City’s website within 10 days after approval.
f) Verbatim Record of Closed Meetings shall be managed as follows:
• The Recording Secretary shall audio record all closed meetings. After the
closed meeting, the person making the audio recording shall label the
recording with the date and store it in a secure location.
• After 18 months have passed since being made, the audio recording of a
closed meeting shall be destroyed, provided the Board has approved its
destruction and approved any written minutes of the particular closed
meeting.
The verbatim record of a meeting closed to the public shall not be open for public
inspection or subject to discovery in any administrative or judicial proceeding other than
one brought to enforce this Act. At no time will an audio recording be released that would
violate State or federal privacy, confidentiality requirements, including, but not limited to,
any matter concerning (i) communications between the Board and an attorney
representing the Board and (ii) all information exempted from the disclosure under the
Illinois Freedom of Information Act.
g) Semi-Annual Review of Minutes: The Board shall periodically, but no less
than semi-annually, meet to review minutes of all closed meetings which have not been
released for public inspection. After review is made, the Board shall make a determination
and report in open session that the need for confidentiality still exists as to all or part of
those minutes or that the minutes of portions thereof no longer require confidential
treatment and are available for public inspection.
h) Open Meetings Act: Each Board member must complete the electronic
training curriculum developed and administered by the Public Access Counselor within 90
days of appointment to the Board and file a copy of the certificate of completion to the
Recording Secretary.
SECTION 5 – Quorum
Two members of the Board shall constitute a quorum for the conducting of all
business. A quorum is required to conduct a meeting.
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SECTION 6 – Order of Business
The order of business at any meeting shall be as follows unless the Board
determines otherwise for a particular purpose:
a) Call to order
b) Roll Call
c) Public Comments
d) Approval of Minutes
e) Communications
f) Unfinished Business
g) New Business
h) Report of Commissioners
i) Executive/Closed Session
j) Adjournment
SECTION 7 – Procedure
The current edition of Robert’s “Rules of Order” shall govern the proceedings of
the Board except when these or any other adopted rules are in conflict, in which case
these or any other adopted rules shall prevail.
SECTION 8 – Amendments
The Board, with the approval of the City Council, may amend these Rules and
Regulations from time to time. The Board shall submit each proposed amendment to the
City Council for its approval prior to the amendment being printed for distribution. After
City Council approval, each amendment shall be printed for distribution, and the Secretary
shall give notice of (a) the place where the printed Rules and Regulations, as amended,
may be obtained and (b) the date, not less than 10 days subsequent to the time of
publication, when the Rules and Regulations as amended shall take effect. Such notice
shall be published in a newspaper published in the City or, if no newspaper is published
in the City, then in a newspaper with a general circulation within the City.
SECTION 9 – Annual Report and Budget Request
The Board shall submit to the City Council an Annual Report of its activities and shall
provide, as requested by the City Manager, data and other input relevant to the City’s
budget process.
SECTION 10 – Attorney for Board
The City Attorney shall be the attorney for the Board. However, in the event of a
conflict of interest and/or potential or perceived conflict of interest, the City Council shall
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employ an attorney of its choosing to represent the Board for the matter for which there
is or may be a conflict of interests.
CHAPTER II – POLICE DEPARTMENT APPLICATIONS
SECTION 1 – Qualifications
All applicants for a position in the police department other than accelerated entry
applicants shall be subject to an examination, which shall be public and competitive. The
Board may charge a fee for any examination.
Applicants for examination for the police department must be electors of the United
States.
Applications for positions shall be filed upon forms furnished by the Board, and applicants
must comply with the requirements of said form in every respect. The application must
be filed with the Board prior to taking an examination.
Applicants must possess, at minimum, a high school diploma or GED equivalent, plus the
following:
• Documentation of successful completion of a physical ability test as
approved by the Board, if required.
Every applicant must be of good moral character, of temperate habits, of sound health
and must be physically able to perform the duties of the position applied for. The burden
of establishing these facts rests upon the applicant.
The applicant shall furnish, with the applicant’s application, a Military Service Record and
Discharge papers if applicable and proof of eligibility for preference points as provided in
Chapter III, Section 5.
No person with a record of misdemeanor convictions shall be disqualified from taking the
examination to qualify for a position in the police department on the grounds of habit or
moral character, unless the conviction involved one or more of the following
misdemeanors (or an offense with substantially the same elements, or prior or newer
versions or numbering thereof): 720 ILCS 5/11-1.50 Criminal sexual abuse; 720 ILCS
5/11-6, Indecent solicitation of a child; 720 ILCS 5/11-7, Adultery; 720 ILCS 5/11-9, Public
indecency; 720 ILCS 5/11-14, Prostitution; 720 ILCS 5/11-15, Soliciting for a prostitute;
720 ILCS 5/11-17, Keeping a place of prostitution; 720 ILCS 5/11-18, Patronizing a
prostitute; 720 ILCS 5/11-19, Pimping; 720 ILCS 5/11-30, Public Indecency; 720 ILCS
5/11-35, Adultery; 720 ILCS 5/12-2, Aggravated assault; 720 ILCS 5/12-6, Intimidation;
720 ILCS 5/14-4 Eavesdropping Sentence; 720 ILCS 5/12-15, Criminal sexual abuse; 720
ILCS 5/16-1, Theft; 720 ILCS 5/21-1.3 Criminal Defacement of Property; 720 ILCS 5/24-
1(A)1, Unlawful use of weapons (sale, manufacture, possession of certain weapons); 720
ILCS 5/24-1(A)6, Unlawful use of weapons (possession of silencer); 720 ILCS 5/24-1(A)8,
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Unlawful use of weapons (firearms, etc. in intoxicating beverage establishment at public
gathering); 720 ILCS 5/24-3.1, Unlawful possession of firearms and firearm ammunition;
720 ILCS 5/24-5, Defacing identification marks of firearms; 720 ILCS 5/25-1, Mob action;
720 ILCS 5/28-3, Keeping a gambling place; 720 ILCS 5/31-1, Resisting or obstructing a
peace officer, firefighter, or correctional institution employee; 720 ILCS 5/31-4,
Obstructing justice; 720 ILCS 5/31-6, Escape; failure to report to a penal institution or to
report for periodic imprisonment; 720 ILCS 5/31-7, Aiding escape; 720 ILCS 5/32-1,
Compounding a crime; 720 ILCS 5/32-2, Perjury; 720 ILCS 5/32-3, Subornation of
perjury; 720 ILCS 5/32-4, Communicating with jurors and witnesses; 720 ILCS 5/32-8,
Tampering with public records; as amended.
SECTION 2 – Disqualification
Any false statement knowingly made by a person in an application for examination,
including inducing a third party to make any false statement, or complicity in any fraud
touching the same, shall be regarded as good cause for exclusion from any examination.
The Board may refuse to examine an applicant or, after examination to certify the
applicant as ineligible:
a) Who is found lacking in any of the established preliminary requirements for
the service for which he or she applies.
b) Who is not an otherwise qualified person by reason of being unable to
perform the essential functions of the job sought with or without reasonable
accommodation.
c) Who suffers from alcoholism that prevents the applicant from performing
the essential functions of the job, with or without reasonable accommodation, or an
individual who is currently using drugs and/or narcotics illegally, or who has engaged in
any illegal use of marijuana within the last 2 years, cocaine use within the last 5 years,
designer drugs within the last 5 years, prescription drug use within the last 5 years, or
who has ever used heroin and/or hallucinogens; and/or has ever used any illicit drug or
controlled substance through injection, which when combined with other relevant factors
suggests the applicant will not be able to successfully perform the job duties of a police
officer.
d) Who is a chronic gambler or has been convicted of a felony or a crime
involving moral turpitude or abuse of a family member or domestic battery, as defined
by 720 ILCS 5/12-3.2. However, no person shall be disqualified from appointment to the
police department because of such person’s record of misdemeanor convictions, except
those under 720 ILCS 5/11-1.50 Criminal sexual abuse; 720 ILCS 5/11-6, Indecent
solicitation of a child; 720 ILCS 5/11-7, Adultery; 720 ILCS 5/11-9, Public indecency; 720
ILCS 5/11-14, Prostitution; 720 ILCS 5/11-15, Soliciting for a prostitute; 720 ILCS 5/11-
17, Keeping a place of prostitution; 720 ILCS 5/11-18, Patronizing a prostitute; 720 ILCS
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5/11-19, Pimping; 720 ILCS 5/11-30, Public Indecency; 720 ILCS 5/11-35, Adultery; 720
ILCS 5/12-2, Aggravated assault; 720 ILCS 5/12-6, Intimidation; 720 ILCS 5/14-4
Eavesdropping Sentencing; 720 ILCS 5/12-15, Criminal sexual abuse; 720 ILCS 5/16-1,
Theft;; 720 ILCS 5/21-1.3, Criminal Defacement of Property; 720 ILCS 5/24-1)A)1,
Unlawful use of weapons (sale, manufacture, possession of certain weapons); 720 ILCS
5/24-1(A)6, Unlawful use of weapons (possession of silencer); 720 ILCS 5/24-1(A)8,
Unlawful use of weapons (firearm, etc. in intoxicating beverage establishment at public
gathering); 720 ILCS 5/24-3.1, Unlawful possession of firearms and firearm ammunition;
720 ILCS 5/24-5, Defacing identification marks of firearms; 720 ILCS 5/25-1, Mob action;
720 ILCS 5/28-3, Keeping a gambling place; 720 ILCS 5/31-1, Resisting or obstructing a
peace officer, firefighter, or correctional institution employee; 720 ILCS 5/31-4,
Obstructing justice; 720 ILCS 5/31-6, Escape; failure to report to a penal institution or to
report for periodic imprisonment; 720 ILCS 5/31-7, Aiding escape; 720 ILCS 5/32-1,
Compounding a crime; 720 ILCS 5/32-2, Perjury; 720 ILCS 5/32-3, Subornation of
perjury; 720 ILCS 5/32-4, Communicating with jurors and witnesses; 720 ILCS 5/32-8,
Tampering with public records; as amended, or prior or newer versions or numbering
thereof, or of an offense with substantially the same elements as an offense enumerated
above, or arrest for any cause without conviction thereon. Any such person who is in the
department may be removed on charges brought as herein provided.
e) Who has criminal proceedings pending or is under investigation for a crime
if the Board determines after investigation that the applicant’s underlying conduct makes
him or her unfit to be a police officer; or who maintains an ongoing relationship with
individuals (excluding immediate family members) who have been convicted of felony
crimes and are reputed to be involved in recent or current criminal activity.
f) Who has been dismissed from any public service for good cause and/ or
violation of public trust.
g) Who, in the judgment of the Board, has willfully provided false or misleading
information during the application process, in his/her written Personal History
Questionnaire, or has attempted to practice any deception or fraud in his or her
submissions to or dealings with the Board, the Police Department, or the City of Des
Plaines.
h) Whose character and employment references are unsatisfactory.
i) Who is lacking in personal qualifications, educational requirements, or
health qualifications.
j) Who has applied for the position of police officer and is or has been
classified by his or her Local Selective Service Draft Board as a conscientious objector.
k) Who does not have a valid Illinois driver’s license or the ability to obtain an
Illinois license.
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The Police Department shall submit to the Board a written statement of the character,
fitness, and/or other factors bearing on the ability of the applicant to perform the duties
of a police officer.
Any applicant, or eligible, deemed disqualified hereunder, shall be notified by the Board.
SECTION 3 – Age Requirements
All applicants shall be under 35 years of age at the time of the written examination.
This age limitation does not apply to any person previously employed as a police officer
in a regularly constituted police department of any municipality, or to any person who
has served as an auxiliary police officer pursuant to Section 3.1-30-20 of the Illinois
Municipal Code for at least five (5) years and is under 40 years of age, or to any person
who has served as a deputy under Section 3-6008 of the Counties Code and otherwise
meets the necessary training requirements, or to any person who has served as a sworn
officer as a member of the Illinois Department of State Police. Additionally, a veteran
shall be allowed to exceed the maximum age provision of this Section by the number of
years served on active military duty, but by no more than 10 years of active military duty.
Applicants for the police department must be at least 21 years of age as of the date of
written examination.
SECTION 4 – Release of Liability
All applicants shall execute and deliver to the Board a release of all liability that
may result from taking any examinations and the physical ability test in favor of the City
of Des Plaines on a form to be prescribed by the Board.
CHAPTER III – POLICE DEPARTMENT EXAMINATIONS
ORIGINAL APPOINTMENTS
SECTION 1 – Notice of Examinations
The examinations for the position of police officer shall be public and competitive.
In this regard, the examinations shall be practical in character and relate to those matters
which will fairly test the capacity of the persons examined to discharge the duties of the
positions to which they seek appointment.
The Board shall call for examinations to fill vacancies in the class of service in which
vacancies are liable to occur. A call for such examination shall be entered in the Minutes
of the Board and shall be published at least two weeks preceding the first examination
(i) in one or more newspapers published in the City, or if no such newspaper is published,
then a newspaper with general circulation within the City, or(ii) on the City’s Internet
website. Examinations may be postponed, however, by order of the Board, which order
shall state the reason for such postponement and shall designate a new date for said
examination. Applicants shall be notified of the postponement of any examination and of
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the new date fixed for said examination. Said applicants will be notified at the address
listed on the application form. It is the responsibility of the applicant to notify the Board
of any change in address, phone number, email address and other forms of contact on
the application.
SECTION 2 – Examinations
The Board shall call for examinations to fill vacancies in the class of service in
which vacancies are liable to occur. A call for such examination shall be entered in the
Minutes of the Board and shall include a statement of:
a) The time and place where such examinations will be held;
b) Applicants are to obtain a Police Department Orientation Packet and
application from the testing vendor as designated by the Board;
c) Notice of the Physical Ability requirement or certification, if such test or
certification is required by the Board;
d) A delineation of the preference points possible and that proof of eligibility
for those points are to be submitted with the application; and
e) The position to be filled from the resulting eligibility list.
f) Accelerated Entry: All persons who are currently employed, full-time, and
in good standing, and have completed their probationary period (unless waived by the
Board) as a Police Officer with a municipality may be considered for accelerated entry. In
order to be considered for accelerated entry, a completed application must be submitted
to the Police Chief, and/or the Board. All accelerated entry applicants must provide
documentation to show that their current responsibilities and duties are similar to those
of a “Police Officer” in the City of Des Plaines. “Police Officer” applicants must provide
documentation that they have fulfilled the requirements of the Illinois Police Training Act.
Out-of-state applicants must provide documentation that they have fulfilled the
requirements of the local training board to be certified as a full-time law enforcement
officer and are eligible to be certified in the State of Illinois. Accelerated entry applicants
who have met the aforementioned requirements and have been selected for accelerated
entry will not be required to take the entry level written examination as outlined in these
Rules and Regulations in order to be placed on the Accelerated Eligibility List. However,
all accelerated entry applicants shall successfully complete all other phases of the entry-
level process, as outlined in these Rules and Regulations, before an offer of employment
is given.
g) Incomplete Applications. Incomplete applications received by the City may
be cause for immediate disqualification from the examination process. Applicants
disqualified from the examination process may not re-apply for a position with the Des
Plaines Police Department for 12 months from the time of disqualification.
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h) Accelerated Entry Eligibility List. Except as provided in the last sentence of
this Subsection h, all applicants who apply and are selected for accelerated entry will be
placed on a separate eligibility list from the regular Eligibility Register. Applicants shall be
ranked based upon the total score achieved in the accelerated process as outlined in the
Accelerated Entry Process Manual. In an emergency situation, as determined by the
Board, applicants may be selected for hire off the Accelerated Entry Eligibility List before
the regular Eligibility Register.
SECTION 3 – Type of Examinations
Applicants may be required to participate in a physical ability test, polygraph test,
written examination, oral examinations, and any other components as determined by the
Board prior to the beginning of the testing process, and as more particularly set forth in
Section 4 below. No examination shall contain questions regarding an applicant’s political
or religious opinions or affiliations.
SECTION 4 – List of Examinations – Minimum Grade
The following examinations will be administered in the following order unless the
Board eliminates, adds to, or modifies the types and order of examinations, their
percentage weight, and minimum passing grades prior to the beginning of the testing
process. The Board will summarize the types and order of examinations, percentage
weights and minimum passing grades in the Board’s minutes. Failure to achieve the
minimum passing grade in any examination disqualifies the applicant from any further
participation.
Examinations % of Total Grade Minimum
Passing
Written Examination * 100% 75%
Polygraph Test Pass or Fail
Background Investigation - Pass or Fail
Physical Ability Test
Pass or Fail
Initial Oral Interview by Staff/Board and/or
Final Oral Examination (Interview) by Board/Staff Pass or Fail
Psychological Examination** - Pass or Fail
Medical Examination** - Pass or Fail
* To be announced by the Board prior to conducting the examination and may vary
based upon the examination or the testing agency used by the Board.
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** The Psychological and Medical Examinations shall only be given to an applicant after
said applicant has received a conditional offer of employment; however, if the post-
offer Psychological and/or Medical Examination shows that the applicant is unable
to perform the essential functions of the job, with or without reasonable
accommodations, the Board reserves the right to withdraw said employment offer.
SECTION 5 – Preference Points
Upon the request of the applicant for the position of Probationary Police Patrol
Officer, the Board shall add 1 point for the completion of an associate’s degree from an
accredited college or university (copy of official college transcript required), 2 points for
completion of at least Bachelor’s Degree from an accredited college or university (copy
of official college transcript required) and 3 points for at least three years of active military
service. Proof of active military duty will be required as well as proof of an honorable
discharge if separated from the military. If the Probationary Police Patrol Officer applicant
supplies proof of having completed a police-training program which is certified by the
State of Illinois, thus negating the need for Police Academy training, and three years of
full-time service as a law enforcement officer, the Board shall add 2.5 points to the
applicant’s total. An applicant that has been a continuous resident within the corporate
limits of Des Plaines for one or more years as of the date of the written exam shall receive
one (1) preference point. The maximum number of preference points allowed under in
this Section 5 shall be 5.0 points. Such request for preference points under this
paragraph, and proof of eligibility for such points, must be submitted with the application
for the position.
SECTION 6 – Original Appointment – Physical Ability Test
Applicants may be required to successfully complete a Physical Ability Test that
the board has developed. Alternatively, the Board may require applicants to submit a
certification they have passed a Physical Ability Test conducted by a third party, which
the Board identifies as a police hiring prerequisite and/or that is required by a Police
Academy to which the city sends its newly hired police officers. If required, such
certifications must reflect the successful completion of the Board’s designated Physical
Ability Test within 6 months of the beginning of an applicant’s background investigation.
SECTION 7 – Original Appointment – Written Examinations
Information as to the type of written examination employed by the Board will be provided.
All examination papers shall be and shall remain the property of the Board and the grading
thereof by the Board shall be final and conclusive and not subject to review by any other
board or tribunal of any kind or description. Applicants who fail to achieve a passing grade
will be notified and eliminated from all further consideration.
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SECTION 8 – Eligibility Register
a) The Board will prepare an “Eligibility Register” based on the Written
Examination and Preference Points. In case of a tie on the eligibility list at any position,
a process of random selection shall be used to break the tie as necessary prior to the
hiring process.
b) A dated copy of the Eligibility Register shall be posted in the Des Plaines
City Hall. This copy shall include the date of expiration of the register, which shall be two
(2) years from the date of posting, however such expiration date may be extended by
the Board at any time prior to the register’s posted expiration date. Any list in effect as
of the date of adoption of this amended rule shall continue in effect until its posted
expiration date.
c) Appointment from this Eligibility Register is subject to satisfactory
completion of further examinations, including oral interviews, background investigations,
polygraph testing, and tests to screen for the use of drugs and/or narcotics, as
determined by the Board. Additionally, after an applicant has received a conditional offer
of appointment, he/she shall be required to submit to an in-depth psychological
examination and thorough medical examination.
SECTION 9 – Original Appointment – Initial Oral Interview
The Chief of Police shall designate a panel of staff members to conduct an
interview of the applicants. In no event shall less than two (2) staff members conduct
the Initial Oral Interview. At least one Board member shall also participate in this Initial
Oral Interview of applicants. Questions shall be asked of the applicants that will enable
the interviewers to properly evaluate and grade the applicants on fitness for the position,
organizational fit, capabilities, and potential for success in the position. On completion
of each Initial Oral Interview, the interviewers will discuss the applicant’s abilities. Each
interviewer will then evaluate the applicant. Applicants who fail to successfully complete
the Initial Oral Interview will be notified and eliminated from all further consideration.
SECTION 10 – Preliminary Background Investigation
Each applicant who has successfully passed all prior elements of the examination
shall be fingerprinted and photographed for the purpose of conducting the background
investigation. The applicant shall also submit himself or herself for a Personnel Evaluation
Profile to be administered by the Board or its designee. This test will be given to determine
the applicant’s basic value system, including background, attitudes, and beliefs regarding
honesty, work ethic, absenteeism, and drugs.
SECTION 11 – Background Investigation
The Police Chief or his designee (with prior approval of the designee by the Board)
shall conduct a detailed character and background investigation to review the applicant’s
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employment history, references, educational background, criminal history, credit history,
litigation history, military record, driving record, neighborhood and community standing
and service, and such other data and information pertinent to a proper review and
analysis of the applicant. The results of such investigation shall be submitted to the Board
for review.
SECTION 12 – Original Appointment – Final Oral Examination/Interview
All Board members shall participate in the Final Oral Examination except wherein
one Board member is absent due to illness or when matters of an emergency nature
preclude his/her attendance. In no event shall less than two Board members conduct the
Final Oral Examination. The Chief of Police, and/or his/her designee(s), may be present
to answer questions of the Board or to provide clarification. Questions shall be asked of
the applicant that will enable the Board members to properly evaluate and grade the
applicant on speech, alertness, ability to communicate, judgment, self- confidence, social
skill and general fitness for the position. On completion of each Final Oral Examination,
the Board members will discuss the applicant’s abilities using the traits listed above. Each
Board member will then evaluate the applicant. Applicants who fail to successfully
complete the Final Oral Examination will be notified and eliminated from all further
consideration.
SECTION 13 – Offers
a) Applicants who pass the written exam, but fail to successfully complete any
of the remaining requirements necessary to receive a conditional offer of employment,
may not reapply for the same position for a period of one year after the time of their last
written exam.
b) Before tendering a conditional offer of employment to a applicant, the Board
will request a certification that the applicant has passed a Physical Ability test conducted
by a third party, which the Board identifies as a police hiring prerequisite and/or that is
required by a Police Academy to which the City sends its newly hired officers.
c) The physical condition of all applicants who have received conditional offers
of employment from the Board will be reassessed by the Board at such time that the
applicant is originally appointed to a probationary period set forth in Section 15, as
follows, and/or such time prior to beginning any and all formalized training as designated
by the Police Chief. The Board may withdraw a conditional offer of employment from any
applicant who is physically unable to perform the duties of a Police Patrol Officer, or who
is unable to gain admittance to the Police Academy designated by the Board.
d) At such time that the Eligibility Register has been depleted to 30 eligible
applicants or is within 6 months of the posted expiration date, it shall be the option of
the Chief of Police to recommend to the Board to begin the next examination cycle.
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SECTION 14 – Professional Examinations and Tests
a) In-depth Psychological Examinations shall be performed by a licensed
psychologist designated by the Board and approved by the City Council.
b) Polygraph Tests shall be administered by a licensed operator designated by
the Board and approved by the City Council.
c) Medical Examinations shall be performed by a licensed physician designated
by the Board and approved by the City Council.
d) Physical Ability Tests shall be administered by persons designated by the
Board and approved by the City Council.
e) Applicant’s binocular vision must be correctable to 20/20.
SECTION 15 – Probationary Appointment
a) All vacancies to the Police Department shall be filled by individuals from the
Final Eligibility Register in the order in which their names appear on the register and
having met all requirements previously listed.
b) All original appointments shall be for a probationary period of not less than
one year upon the successful completion of all formalized training as designated by the
Police Chief; however, in no event shall a probationary period exceed 36 months in
duration.
c) Any applicant whose name appears on the Eligibility Register may decline
an appointment, in which case the applicant’s name will be struck from the Eligibility
Register.
d) Alternatively, any applicant whose name appears on the Eligibility Register
may request a temporary “pass.” The Board, in its discretion, may grant a temporary
pass for good cause shown, such as military requirements, a family matter, or other good
cause.
SECTION 16 – Certification
Final certification of Probationary Police Officers shall be subject to successful
completion of the Basic Training Course as provided by the Illinois Governmental Law
Enforcement Officers Training Board within the prescribed probationary period. Inability
to successfully complete this course shall be grounds for dismissal.
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CHAPTER IV – POLICE DEPARTMENT PROMOTIONAL EXAMS
SECTION 1 – General – Police Department
The Board, by its rules, shall provide for promotion in the Police Departments on
the basis of ascertained merit and seniority in service and examinations, and shall provide
in all cases, where it is practicable, that vacancies shall be filled by promotion. No
probationary employee shall be considered for promotion. All examinations for promotion
shall be competitive among such members of the Des Plaines Police Department of the
next lower rank as desire to submit themselves to examination. The applicant with the
highest rating who has passed all testing components shall be promoted to the rank
sought to be filled. Should the applicant with the highest rating be unable or unwilling to
accept the promotion, or should there be more than one vacancy in any rank to be filled,
the applicant with the next highest rating shall be promoted to the rank sought to be
filled. This procedure shall be followed until all vacancies for any one rank on the
promotional register are filled. The method of examination and the rules governing
examinations for promotion shall be the same as provided for applicants for original
appointment, including a one-year probation. The Police Sergeant/Lieutenant who is on
the one-year probationary period as a result of promotion shall be subject to demotion
per Chapter IX, Section 9, Subsection C.
An eligibility promotion list shall expire three years from the date of its posting or shall
expire the date that the list is exhausted, whichever occurs earlier. The eligibility
requirements include:
a) Except as provided in Subsection (c) below, no person shall be examined
for promotion until that person has served in the next lower rank from which promotion
is sought.
b) The final Promotional Examination score shall be determined as follows:
1. Written Test Score - maximum of 36 points (minimum passing grade of
70%)
2. Assessment Center Score - maximum of 36 points (minimum passing grade
of 70%)
3. Each section (written and assessment center) must be passed with a
minimum of 70% in order to continue in the promotion process.
Police Chief Rating: A maximum of 22 points. The Chief’s rating process/system
to be approved by the Board.
Seniority: 0.30 point per full year of service on the Des Plaines Police Department
up to a maximum of six points as of the date of the written exam for officers
taking the promotional examination for the police sergeant position.
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For the ranks of police lieutenant: 0.30 point per full year of service, on the Des
Plaines Police Department up to a maximum of three points as of the date
of the written exam; and 0.30 point per full year of time in grade as a
sergeant, up to a maximum of three points, as of the date of the written
exam.
c) If a suitable applicant cannot be found using the above procedures, the
Board, in determining next in order of rank in promotional examinations, will determine
a policy of extending the examination successively through all the ranks in the Police
Department in an endeavor to qualify suitable eligible or eligibles for the vacancy or
vacancies existing before extending the examination to the general public.
SECTION 2 – Total Score
An applicant’s total score shall consist of the combined scores of the Chief’s rating,
written examination, assessment center, and seniority. Veterans’ preference points will
be awarded to eligible applicants for a promotional position who provide proof of active
military service as provided in 65 ILCS 5/10-2.1-8 and evidence of honorable discharge
at the time of application for veteran’s preference points, in the amount of 7/10 of one
point to the applicant’s total score for each six months or fraction thereof of the applicant’s
active military service, not exceeding 30 months or 3.5 points. Promotional applicants
may only receive veterans’ preference points for one promotional appointment from a
promotional eligibility list. Applicants shall take ranks upon a promotional eligibility
register in the order of their relative excellence as determined by their total scores. In
case of a tie on the promotional list at any position, applicants shall be ranked in order
of seniority.
SECTION 3 – Promotional Vacancy
Upon request from the Police Chief and acknowledgment by the City Manager that
a promotional vacancy exists, the Board shall select the individual to be promoted in the
manner specified in Section 1 of this Chapter.
SECTION 4 – Refusal of Appointment
Any applicant may refuse a promotion once without losing his or her position on
the final promotional list. Any applicant who refuses a promotion a second time shall be
removed from the final promotion list, provided that such action shall not prejudice a
person’s opportunity to participate in future promotional processes.
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CHAPTER V – FIRE DEPARTMENT APPLICATIONS
SECTION 1 – Qualifications
a) All applicants for a position in the fire department shall be subject to an
examination, which shall be public and competitive. The Board may charge a fee for any
examination.
b) Applicants for examination for the fire department must be residents of the
United States.
c) Applications for positions shall be filed on forms furnished by the Board or
its agent, as provided by the notice of examination. An applicant must comply with the
requirements of the forms.
d) An applicant must be licensed by the Illinois Department of Public Health
as a paramedic or enrolled in a paramedic program at the time of receiving the
application. If an applicant successfully earns placement on the final eligibility list, then
the applicant must be a licensed paramedic or within two months of completing the
paramedic program to begin the background check process. If an applicant receives a
conditional offer but does not possess the paramedic licensure, the applicant shall be
passed over. The applicant shall remain on the list until such time a paramedic licensure
is obtained, at which time the applicant is eligible to continue, or until no other applicants
remain and the list is considered exhausted.
e) An applicant must possess high school diploma or GED equivalents.
f) Every applicant must be of good moral character, of temperate habits, of
sound health and must be physically able to perform the duties of the position applied
for. The burden of establishing these facts rests upon the applicant.
g) The applicant shall furnish, with application, a copy of all Military Service
Record and Discharge papers, if applicable.
h) The Board may refuse to examine, or after examination refuse to certify as
eligible, or after certification as eligible refuse to retain on the Register of Eligibles, any
applicant:
• Who is found lacking in any of the established general requirements, or in
any special standards established in these Rules and Regulations for an
entry level position, or
• Who is a habitual user of narcotics or other drugs, or intoxicating
beverages; is a gambler; or is not a person of good character, or
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• Who has been convicted of a felony, or a misdemeanor specifically listed in
65 ILCS 5/10-2.1-6 as amended from time to time, or
• Who, in the judgment of the Board, has practiced or attempted to practice
any dishonesty, deception, or fraud in his or her application, examination,
or other submissions, to or dealings with, the Board, the City staff, or
• Who has failed to abide by the rules and procedures governing any aspect
of the application process, or
• Who is physically or mentally unable to perform the duties of the position
to which he or she seeks appointment, with or without reasonable
accommodations as required by law for qualified individuals with disabilities
unless doing so would result in undue hardship, or
• Who has been dismissed from any public service for good cause, or
• Whose character or employment references are unsatisfactory, or
• Who, for a position in the Fire Department, does not meet the standards
set forth in these Rules, or
• Who makes a false statement knowingly in an application for examination,
including, without limitation, inducing a third party to make any false
statement, or complicity in any fraud.
SECTION 2 - Disqualification
The Board may disqualify any application from the examination process at any
time if the applicant:
• Who is found lacking in any area established in Subsection 1(h) above, or
• Who is not an otherwise qualified person by reason of being unable to
perform the essential functions of the job sought with or without reasonable
accommodation, or any one of the following, or
• Who uses narcotics or other non-prescription drugs or prescription drugs
not prescribed to the applicant or who is a habitual user of intoxicating
beverages, or
• Who is an illegal gambler, or
• Who is not a person of good character, or
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• Who, in the judgment of the Board, has practiced or attempted to practice
any dishonesty, deception, or fraud in his or her application, examination,
or other submissions to or dealings with the Board, the Fire Department, or
the City, or
• Who has failed to abide by the Rules and Regulations, or
• Who is physically or mentally unable to perform the duties of the position
to which he or she seeks appointment, except if the physical or mental
disability is or can be managed, or
• Who has been dismissed from any public service for good cause. or
• Whose character or employment references are unsatisfactory, or
• Who has failed to appear for, or failed any element of, a required
examination, or who otherwise has not successfully completed any portion
of the examination process, or
• Who does not have a valid Illinois drivers license or the ability to obtain
one.
Any applicant who has been disqualified will receive notice from the Board of the
disqualification.
SECTION 3 – Age Requirements
All applicants must be under 35 years of age at the time of the written examination,
except that the age limitation does not apply to:
• any person who turned 35 while serving as a member of the active or
reserve components of the branches of the Armed Forces of the United
States or the National Guard of any state, whose service was characterized
as honorable or under honorable, if separated from the military, and is
currently under the age of 40, or
• any person previously employed as a full-time firefighter in a regularly
constituted fire department of:
i) any municipality or fire protection district located in Illinois, or
ii) a fire protection district whose obligations were assumed by a
municipality under Section 21 of the Illinois Fire Protection District
Act, or
iii) a municipality whose obligations were taken over by a fire
protection district.
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• any person who has served in a municipality as a regularly enrolled
volunteer, paid-on-call or part-time firefighter.
Applicants for the fire department may be 20 years old at the time of the written
examination, but may not be appointed before reaching age 21.
SECTION 4 – Release of Liability
In consideration of being admitted to the examination process, all applicants shall execute
and deliver to the Board or its designated representative a release of all liability as a result
of participating in the examinations, and all waivers and releases of information necessary
to allow the Board to complete all elements of the examination, on forms approved by
the Board.
SECTION 5 – Admission to Examination
No person shall knowingly participate in any element of any examination who does not
meet the minimum qualifications established for the position sought. The fact that a
person is allowed to participate in an element of an examination shall not be considered
as evidence that he is qualified or eligible for the position.
SECTION 6 – No Creation of Applicant Right or Interest
Neither the filing of an application, nor the acceptance of an application, nor an applicant’s
satisfaction of the general or special qualifications for filing an application or being
admitted to an examination, nor any provision of these Rules shall be construed or applied
as creating any vested, property, or other right or interest in any person to apply for, be
examined for, or be appointed to any position in the Departments.
SECTION 7 – Correction of Application
A defective application shall be returned to the applicant for correction, if the applicant
otherwise is qualified for the position he or she seeks. A returned application must be
resubmitted within the application due date established by the Board or its designated
representative.
CHAPTER VI – FIRE DEPARTMENT EXAMINATIONS
ORIGINAL APPOINTMENTS
SECTION 1 – Notice of Examinations
The examinations shall be public and competitive. In this regard, the examinations
shall be practical in character and relate to those matters which will fairly test the capacity
of the persons examined to discharge the duties of the positions to which they seek
appointment. Examinations shall be held on the dates fixed by the Board and advertised
in the manner provided in Chapter III, Section 1 of these Rules and Regulations.
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Examinations may be postponed by order of the Board, which order shall state the reason
for the postponement and shall designate a new date for said examination. Applicants
shall be notified of the postponement of any examination and of the new date fixed for
said examination. Applicants will be notified at the address listed on the application form
and/or via email. It is the responsibility of the applicant to notify the Board of any change
in address or contact information.
SECTION 2 - Examinations
The Board shall call for examinations to fill vacancies in the class of service in
which vacancies are liable to occur. A call for such examination shall be entered in the
Minutes of the Board and the Board must publish the call at least two weeks preceding
the first examination by one or both of the following: (i) in one or more newspapers
published in the City or, if no newspaper is published, then a newspaper with general
circulation within the City and/or on the City’s internet website. Such examination call
shall include a statement of:
• The time and place where such examinations will be held.
• The general scope of the examination and the fee for participation.
• Who the applicants shall contact to obtain information on qualifications to
take the examination and the application process.
• A description of the merit criteria to be used for the Situational Judgment
Test.
• The position to be filled from the resulting eligibility list.
SECTION 3 – Type of Examinations
Applicants shall be required to participate in a physical ability test, situational judgment
test, polygraph test, written and oral examinations, and other evaluations as
determined by the Board and as more particularly set forth in Section 4 below. No
examination shall contain questions regarding an applicant’s political or religious opinions
or affiliations.
SECTION 4 – Sequence of Examinations – Minimum Grade
Examinations will be held, passing grades identified, and lists established, in the
following order. Failure to achieve the minimum passing grades in the written or physical
ability exams disqualifies the applicant from any further participation.
a) Written Examination. A written examination shall be conducted which shall
be practical in character and relate to those matters that fairly test the capacity of the
persons examined to discharge the duties performed by members of the fire department.
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Written examinations shall be administered in a manner that ensures the security and
accuracy of the scores achieved. The written examination shall be based on a 100-point
scale. A minimum passing score shall be announced by the Board prior to conducting
each written examination and such passing score shall be noted in the Board’s meeting
minutes. The minimum passing score may vary from one testing process to another based
upon the specific examination utilized, the testing agency used by the Board, or test
validation criteria. At the same time as the written exam, all applicants shall submit to a
written situational judgment test, which shall be considered a subjective examination.
b) Preliminary Eligibility Register. Within 60 days after the written examination,
the Board shall post a Preliminary Eligibility Register consisting of the names of those
applicants who passed the written examination, in order from highest-to-lowest.
c) Physical Ability Exam. Applicants are required to undergo an examination of
their physical ability to perform the essential functions included in the duties they may be
called upon to perform as a member of the fire department. The Board may elect to
conduct its own properly validated physical ability test or to use the Fire Service Joint
Labor Management Wellness-Fitness Initiative Candidate Physical Ability Test (CPAT) with
ladder certification for the purpose of testing physical fitness. If CPAT is used, then each
the applicant must provide proof of a current valid CPAT card with their completed job
application to qualify for placement on any list of eligible applicants. The CPAT shall be
prepared and administered by an agency that is licensed by the International Association
of Firefighters to administer the CPAT. Any costs associated with the CPAT certification
will be at the expense of the applicants. If the Board conducts its own test, then the
Board will give notice in the notice of examination. The physical ability examination shall
be a pass/fail examination, and complies with applicable law.
d) Situational Judgment Test. At the same time as the written exam, each
applicant shall also submit to a written situational judgment test, which is designed to
evaluate how the applicant would respond to various situations and measure conflict
resolution skills, service orientation, initiative, integrity, team orientation, and other
traits. This test shall be considered a subjective evaluation component.
e) Initial Eligibility Register. Within 60 days after the physical ability
examination, the Board shall post an Initial Eligibility Register consisting of the names
of those applicants who passed the written examination and the physical ability
examination, in order from highest-to-lowest scores on the written examination and
situational judgment test, in the following proportions:
i. Written Examination 60%
ii. Situational Judgment Test 40%
Scores on each component shall be “standardized.” For each applicant, the
standardized score for each component will be multiplied by the component’s relative
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percentage weighting. The resulting scores for the components will be added to
determine the applicant’s final score on a 100-point scale.
SECTION 5 – Preference Points
A. Maximum Possible Fire Department Entry-Level Points. An applicant for
an entry-level position in the Fire Department may receive preference points if that
applicant qualifies for such points under this Section. The Board may prescribe the
total number of preference points awarded under this Section, but the total number
of preference points may not be less than 10 points or more than 30 points. Points
may be given only if a proper and valid claim for preference points has been made
and only if the standards for such preference points have been met under the law and
these Rules and Regulations.
B. Available Fire Department Entry-Level Points. Entry-level preference
points in the Fire Department may be awarded for veteran service, fire cadet
completion, education, paramedic certification status, experience, and residency as
follows:
1. Veteran Service Points. An applicant will be awarded 5 points if (a) the
applicant was engaged in the active military or naval service of the
United States for a total cumulative period of at least one year and was
honorably discharged or (b) the applicant is currently or has been on
inactive or reserve duty in such military or naval service for a total
cumulative period of at least one year.
2. Fire Study and Cadet Points. An applicant who has successfully
completed two years of study in fire techniques or cadet training within
a cadet program established under the rules of the Joint Labor and
Management Committee, as defined in Section 50 of the Fire
Department Promotion Act, may be awarded 0 to 5 points as set by the
Board prior to issuance of a notice of examination under the Rules and
Regulations.
3. Education Points. An applicant who has obtained an associate’s degree
in the field of fire service or emergency medical services, or a bachelor’s
degree from an accredited college or university, may be awarded 0 to 5
points as set by the Board prior to issuance of a notice of examination
under the Rules and Regulations.
4. Paramedic Points. Persons who have obtained a license as a paramedic
shall be preferred for appointment to and employment with the fire
department of an affected department providing emergency medical
services. Applicants shall be awarded 0 to 5 points as set by the Board
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prior to issuance of a notice of examination under the Rules and
Regulations.
5. Experience Points. An applicant may be awarded up to 5 preference
points under the following standards. This number of 5 experience
points presumes a rating scale totaling 100 points for the Register of
Eligibles. If fewer than 100 total points are used in the rating scale for
the Register of Eligibles, then the points awarded under this Subsection
b will be decreased proportionately.
a. Certified Firefighter III/Advance Firefighter and Licensed
Paramedic Experience. An applicant will be awarded 1 point for
each year of successful, continuous service as a certified
Firefighter III and State of Illinois or nationally licensed
paramedic. To qualify for any point under this Subsection a, the
most recent period of continuous one-year service must have
occurred immediately prior to the time of the examination. The
applicant may be awarded up to a maximum of 5 points under
this Subsection a.
b. Other Experience. An applicant from outside the City may be
awarded experience points as determined by the Board and as
provided by State law.
6. Residency Points. An applicant whose principal residence is located
within the corporate limits of the City for the previous 12 months from
application due date may be awarded from 0 to 5 points as set by the
Board prior to issuance of a notice of examination under these Rules
and Regulations.
7. Board Right to Award. The Board reserves the right to award up to an
additional five preference points for unique categories based on an
applicant’s experience or background as identified by the Board and
announced with the notice of examination.
C. Time and Method of Claiming Fire Department Entry-Level Preference
Points.
1. Veteran Service Points. Within 10 days after the posting of an Initial
Eligibility List, each applicant on that list who may claim preference
points for veteran service must submit his or her claim for those veteran
service points in writing to the Board. Claims not made within that 10-
day period will be deemed waived. The applicant, at the time of
submitting a claim for veteran service points, must submit evidence of
qualification for those points.
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2. Paramedic and Experience Points. Within 10 days after the posting of an
Initial Eligibility List, each applicant who may claim preference points for
paramedic status or other experience must submit his or her claim for
one or more of those preferences to the Board. Claims not made at or
before that time will be deemed waived. The applicant, at the time of
submitting a claim for a preference, must submit evidence of
qualification for that preference.
Paramedic and experience preference points will be added to the
applicant’s written grade prior to placement of the applicants on a final
Register of Eligibles, but only if the applicant has completed the written
examination with at least the minimum passing grade.
3. Fire Study and Cadet, Education, and Residency Points. Within 10 days
after the posting of an Initial Eligibility List, each applicant on that list
who may claim preference points for fire study and cadet, education, or
residency must submit his or her claim for that preference in writing to
the Board. Claims not made within that 10-day period will be deemed
waived. The applicant, at the time of submitting a claim for a preference,
must submit evidence of qualification for that preference.
4. Limitation of Award of Preference Points. An applicant may not receive
an amount of preference points that would move the applicant ahead of
any veteran on the Initial Eligibility List. Instead, the applicant may
receive that number of preference points that will not move the applicant
ahead of any veteran. If two or more applicants receiving veteran points
are prevented from receiving all of their points because they cannot
move ahead of a veteran, then those applicants will be placed on the
Initial Eligibility List below the veteran and in rank order based on the
total veteran points they would have received except for the prohibition
of moving ahead of a veteran. In the event of tied scores, the tie will be
broken by lot in the presence of at least two Board Members, at a regular
or special meeting of the Board, in a manner the Board determines is
appropriate under the circumstances.
D. Final Eligibility Register.
1. The Board shall post a Final Eligibility Register, which shall consist of the
applicants and scores from the Initial Eligibility Register with the applicable
preference points added. The scores on the Final Eligibility Register shall be
calculated by adding any preference points to the Initial Eligibility Register
score, except that an applicant may not receive the full amount of
Experience Preference Points, if the amount of points awarded would place
the applicant before a veteran on the eligibility list. The names shall be
posted on the Final Eligibility Register in order from highest-to-lowest
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combined total scores. In case of a tie on the Final Eligibility Register at any
position other than due to the inability of one or more applicants to pass a
veteran, a process of random selection shall be used to break the tie as
necessary prior to the posting of the Final Eligibility Register.
2. A dated copy of the Final Eligibility Register shall be posted in the Des
Plaines City Hall. The copy shall include the date of expiration of the
register, which shall be two years after the date of posting.
SECTION 6 – Original Appointment
A. Appointment from this Final Eligibility Register is subject to a satisfactory
Polygraph Test, a Background Investigation, a test to screen for the use of drugs and/or
narcotics, and an oral interview, as determined by the Board. Each of these examinations
shall be on a pass/fail basis, as determined by the Board. These examinations may occur
any time while the Final Eligibility Register is valid. Applicants who fail to successfully
complete any of the above examinations shall have their names stricken from the final
eligibility list. This shall not preclude any such applicant from applying for testing
processes for future lists, provided he/she meets the requirements for participation at
the time of the future process.
B. If the Board has elected to use the CPAT, applicant shall be required to
have a valid CPAT card dated within one year of the anticipated date of hire if a
conditional offer has been tendered to the applicant. If it has been longer than one year
since an applicant’s physical ability examination, the Board may elect to have a second
physical ability examination conducted prior to making a conditional offer of employment
to the applicant. If, based on the second examination, the physical ability of the applicant
shall be found to be less than the minimum standard, the applicant shall not be
appointed. The applicant’s name may be retained upon the Final Eligibility Register for
a future potential appointment prior to the expiration date of the register. In such
instance, the applicant may again be examined, and if the physical ability of the applicant
is found to be less than the minimum standard, the applicant shall not be appointed and
the name of the applicant shall be stricken from the Final Eligibility Register.
C. After an applicant has received a conditional offer of appointment, the
applicant shall be required to submit to an in-depth Psychological Examination and a
thorough Medical Examination. The City may require the candidate to provide a valid
CPAT card or repeat the physical ability test if more than one year has elapsed from the
original date of the physical ability test.
D. At such time that the Final Eligibility Register has been depleted to 30
eligible applicants or is within six months of the posted expiration date, it shall be the
option of the Fire Chief to recommend to the Board to begin the next examination cycle.
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SECTION 7 – Original Appointment – Written Examinations
Information as to the type of written examination employed by the Board will be
provided. All examination papers shall be and shall remain the property of the Board
and the grading thereof by the Board shall be final and conclusive and not subject to
review by any other board or tribunal of any kind or description. Applicants who fail to
achieve a passing grade will be notified and eliminated from all further consideration.
SECTION 8 – Background Investigation
A. Elements of Investigation. Each applicant on the Final Eligibility Register
may be fingerprinted and photographed for the purpose of conducting a background
investigation. The Fire Chief or the Fire Chief’s designee, (with prior approval of the
designee by the Board), shall conduct a detailed character and background investigation
to review the applicant’s employment history, references, educational background,
criminal history, credit history, litigation history, military record, driving record,
neighborhood and community standing and service, and such other data and information
pertinent to a proper review and analysis of the applicant. The results of such
investigation shall be submitted to the Board for review prior to any oral examination.
B. Oral Examination. As part of the Background Investigation, all Board
members shall participate in the Oral Examination except wherein one Board member is
absent due to illness or when matters of an emergency nature preclude his/her
attendance. In no event shall less than two Board Members conduct the Oral
Examination. The Fire Chief or one or more of the Fire Chief’s designee(s), may be
present to answer questions of the Board or to provide clarification. On completion of
each Oral Examination, the Board will discuss the applicant. Each Board member will
then evaluate the applicant. Applicants who fail to successfully complete the Oral
Examination will be notified and eliminated from all further consideration.
SECTION 9 – Professional Examination and Tests
A. The in-depth Psychological Examination shall be performed by a licensed
psychologist designated by the Board and approved by the City Council.
B. The Polygraph Tests shall be administered by a licensed operator
designated by the Board and approved by the City Council.
C. The Medical Examinations shall be performed by a licensed physician
designated by Board and approved by the City Council.
D. The Physical Ability Tests shall be administered by persons designated by
the Board and approved by the City Council.
E. An applicant’s binocular vision must be correctable to 20/20.
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SECTION 10 – Probationary Appointment
A. All vacancies to the Fire Department shall be filled by individuals from the
Final Eligibility Register in the order in which their names appear on the register and
having met all requirements previously listed. If the Board has reason to conclude that
the highest-ranked applicant fails to meet the minimum standards for the position, or if
the Board believes an alternate applicant would better serve the needs of the fire
department, then the Board may pass-over the highest-ranked person and appoint any
applicant who is in the top 5% (of the number of applicants) on the Final Eligibility
Register (if 5% is less than five applicants, then the Board may appoint any of the top
five ranked applicants).
B. Each original appointment shall be for a probationary period not to exceed
12 months in duration from the date of appointment to the Fire Department, which 12
months may exclude periods of training (including up to two weeks of Department/City
orientation, any time spent at the Fire Academy, any time spent in basic- and operations-
level Hazardous Materials training, up to four weeks of local preparation for shift
assignment while on a 40-hour week schedule, and up to 10 24-hour shifts for paramedic
system-entry and orientation programs) and any leaves (including injury or illness
leaves) in excess of 30 calendar days.
C. Any person whose name appears on the Final Eligibility Register may
decline appointment one time. It shall be the option of the Board to strike from or
maintain on the register the name of such an applicant, without otherwise altering the
applicant’s original position on the Final Eligibility Register, if the applicant declines an
appointment a second time.
SECTION 11 - Certification
Final certification of probationary Firefighters/Paramedics shall be subject to
successful completion and acceptance into the EMS system that the City of Des Plaines
Fire Department is currently a part of as a paramedic, receipt of an Office of the Illinois
State Fire Marshal certification as a Firefighter 2 or Basic Firefighter, and receipt of an
Office of the Illinois State Fire Marshal certification in Hazardous Materials Operations
within the prescribed probationary period. Inability to successfully complete all of these
courses shall be grounds for dismissal.
CHAPTER VII – FIRE DEPARTMENT PROMOTIONAL EXAMINATIONS
SECTION 1 – General – Fire Department
Promotions to the rank of Lieutenant shall be in accordance with the provisions
of this Article. The examination process for promotion to the rank of Lieutenant shall be
competitive among employees in the rank of Firefighter who meet the eligibility
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requirements set forth in Section 2 below and desire to submit themselves to such
process.
SECTION 2 – Eligibility Requirements
Members of the bargaining unit shall be eligible to participate in the process for
promotion to Lieutenant if, as of the date of the first examination component, they:
a) have served at least five years on the job as a Des Plaines Firefighter, and
b) are certified as Firefighter 3 or Advanced Firefighter as established by the
Illinois Office of the State Fire Marshal. The applicant’s Firefighter 3
certificate must be in the possession of the Fire Department’s Training
Division prior to the date of the first examination component. Furthermore,
for an applicant to be promoted to the rank of Lieutenant, the applicant
must have a total of at least eight years on the job as a Des Plaines
Firefighter. Any future amendments to the eligibility requirements
delineated in this section shall be published by the Board at least one year
prior to such amendments taking effect.
Upon the announcement of the promotional examination, members will be required to
submit to the Fire Chief a resume and a cover letter requesting to participate in the
promotional process by the date indicated on the examination announcement.
SECTION 3 – Components of the Promotional Process and the Weighting of
Components
A Lieutenant Promotional eligibility list shall be created based on the points
achieved by the applicants on weighted components of the testing process. The City
and the Firefighters’ Bargaining Representative shall negotiate the components of each
testing process, and each component’s relative weighting, prior to the testing process.
If an agreement on the components and weighting cannot be reached six months prior
to the scheduled date for the first component, then the following examination
components and weighting shall be utilized without further bargaining or interest
arbitration proceedings:
Component Percentage Weighting
Chief’s Points 10%
Seniority 10%
Assessment Center
Tactical 20%
Training Presentation 10%
Written examination 50%
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Scores on each component shall be “standardized.” For each applicant, the
standardized score for each test component will be multiplied by the component’s
relative percentage weighting. The resulting scores for the components will be added
to determine the applicant’s final score for the promotional process.
The Board will publish the dates of the testing components, and this will be posted at
each fire station and the Fire Prevention Bureau. If an applicant wishes to participate in
the promotional process, (s) he shall submit in writing, on a designated form, his/her
request. Each eligible applicant shall be entitled to participate in all components of the
promotional process. If an applicant wishes to withdraw from the promotional process
before the completion of all components of the promotional process, the applicant shall
so advise the Board in writing.
Notwithstanding the above-indicated “default” components and weighting, for the 2019
Lieutenant promotional process only, the following shall be the components, relative
weighting, and descriptions:
Component Percentage Weighting
Chief’s Points 10%
Seniority 10%
Assessment Center
Fire Tactical Exercise 10%
Non-Fire Tactical Exercise 10%
Training Presentation 10%
Leadership Exercise 10%
Written examination 40%
Veterans Preference Points (Following Preliminary List Establishment)
In accordance with 50 ILCS 742/55, 65 ILCS 5/10-2.1-11
For the 2019 process, the raw score (“not standardized”) for the Assessment
Center- (40%) and Written Examination for each applicant will be multiplied by
the component’s relative percentage weighting. The resulting scores for the
components will be added together and added to the Chief’s Points raw score
and Seniority Points raw score (which are already on 0-10 point scales to result
in their 10% weighting) to determine the applicant’s score on the Preliminary
Promotion List.
SECTION 4 – Promotion Process Components
If, pursuant to Chapter VII, Section 3, above, the City and the Bargaining
Representative cannot reach agreement on the promotional testing components and
weighting, and thus the components/weighting delineated in Section 3 are to be used,
then the components of the promotion process shall be administered in the following
order:
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a) Seniority Points.
Zero seniority points shall be awarded for less than 78 months of service in
the Fire Department up to and including the date of the first testing
component. 0.2631 seniority points shall be awarded for the completion of
78 months of service, and for each additional 6 months of service
completed, an applicant is awarded 0.2653 seniority points for the
completion of the 295th through 300th months of service. The maximum
number of seniority points that may be awarded under this section is 10.
Months of service shall exclude any breaks of service due to unpaid leave
exceeding 30 calendar days. Seniority points will be calculated to four
decimal points. The posting of seniority points shall include listings of any
breaks in service, the total of eligible time, and the total number of seniority
points.
b) Chief’s Points.
For confidentiality, each applicant shall be assigned an identification number
at random that will correlate to the amount of chiefs points earned on the
posted list. The posting of the Chief’s points shall include identification
number and total number of points awarded. Upon posting of the Chief’s
points, an applicant will only have 14 days from the posted date to request,
in writing, a breakdown of his Chief’s points.
c) Assessment Center.
The assessment center shall be developed by an independent outside
agency hired by the Board. The Assessment Center shall include one EMS
or rescue simulation, one fire tactical simulation with a written report due
after the exercise, and a training presentation. Notwithstanding the
previous sentence, for the 2019 promotion process only, the Assessment
Center shall include one fire tactical simulation with a written report due
after the exercise, a tactical simulation of another nature, a training
presentation, and an exercise demonstrating leadership ability. State
certified assessors need not be utilized if the City and the employee’s
Bargaining Representative can agree on a list of alternate assessors to be
used in the Assessment Center. If agreement cannot be reached on the
alternate assessors to be used, then state certified assessors must be
utilized for the Assessment Center.
d) Written Examination.
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The written examination shall be administered after all the other
components have been administered. The subject matter of the written
examination shall fairly test the capacity of the applicant to discharge the
duties of a Lieutenant. The written examination shall be developed by an
independent outside agency. The examination shall be based only on the
contents of written materials that the Fire Chief has identified as being
appropriate for promotion to the rank of Lieutenant in the Des Plaines Fire
Department and made available to potential examinees at least 180 days
before the examination is administered. The test questions and material
must be pertinent to the rank of Lieutenant. The written examination will
be graded on a scale of 0 (i.e., no questions answered correctly) to 100
(i.e., all questions answered correctly) and shall count for 50% of the overall
promotional score.
SECTION 5 – Monitors
Up to two impartial persons who are not members of the Des Plaines Fire
Department may be selected by the Union to serve as monitors. If the Union designates
such monitors, the City may also designate up to two monitors. Each party shall be
responsible for all the costs and expenses of its designated monitors. Monitors are
authorized to be present and observe the following components of the promotional
process: written examination, individual oral examinations (if any), and assessment
center. Monitors shall not interfere with the promotional process, but shall report in
writing to the Union, the Fire Chief, and the Board the full details and facts concerning
any observed or suspected violations of the provisions of this Article that are applicable
to the component being observed. To be considered, such written report must be
submitted within three calendar days of the date of the observed or suspected violation.
SECTION 6 – Scoring of Components and Posting of Promotion List
The scores for each component of the promotional process shall be disclosed to
each applicant as soon as practicable after the component is completed. Once all
applicants have completed all components of the promotional process, the scores for all
components for each applicant shall be tallied and a promotional list shall be prepared by
the Board on which applicants shall be ranked in rank order based on the highest to the
lowest points scored on all components of the promotional process. In case of a tie on
the promotional list at any position, applicants shall be ranked in order of seniority. This
promotion list shall then be posted on the bulletin board at each fire station and in the
fire prevention bureau. Veterans’ preference points will not be awarded as part of the
promotional examination process in the Fire Department.
Notwithstanding the previous paragraph, for the 2019 Lieutenant Promotional process
only, once all candidates have completed all components of the promotional process, the
scores for all components for each candidate shall be tallied and a Preliminary Promotional
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List shall be prepared by the Board of Fire & Police Commissioners on which candidates
shall be ranked in rank order based on the highest to lowest points scored on all
components of the promotional process. In case of a tie on the promotional list at any
position, candidates shall be ranked in order of seniority.
Veterans Preference Points. For the 2019 Lieutenant Promotional Process only, following
the publication of the Preliminary Promotional List, a candidate who was engaged in a
military or naval service of the United States at any time for a period of one year, and
who was honorably discharged therefrom, or who is now or who may hereafter be on
inactive or reserve duty in such military or naval service, not including, however, persons
who were convicted by court martial of disobedience of orders where such disobedience
consisted in the refusal to perform military service on the ground of alleged religious or
conscientious objections against war, and whose name appears on the Preliminary
Promotion List shall be preferred for promotional appointment by adding to the
candidate’s score on the Preliminary Promotion List 7/10 of one point for each 6 months
or fraction thereof of military or naval service not exceeding 30 months. The Final
Promotional List shall then be posted on the bulletin board at each fire station and in the
fire prevention bureau.
SECTION 7 – Order of Selection
When there is a vacant or newly created position in the rank of Lieutenant that
the City Council has funded and the City Manager has authorized to be filled, the Fire
Chief shall appoint the person with the highest ranking on the final promotional list who
has at least eight years on the job as a Des Plaines Firefighter; except the Fire Chief shall
have the right to pass over that person if the Fire Chief has reason to conclude that the
highest ranking person has demonstrated substantial shortcomings in work performance
or has engaged in misconduct affecting the person’s ability to perform the duties of
Lieutenant since the posting of the promotional list. If the ranking person is passed over,
the Fire Chief shall document the reasons for the decision and shall so advise the person
passed over. Unless the reason for passing over the highest-ranking person on the list at
the time of the vacancy is not remediable, no such person shall be passed over more
than once unless (s)he has less than eight (8) years on the job.
Any applicant may refuse a promotion once without losing his or her position on
the final promotional list. Any applicant who refuses a promotion a second time shall be
removed from the final promotion list, provided that such action shall not prejudice a
person’s opportunity to participate in future promotional processes.
The Lieutenant who is on the one-year probationary period as a result of promotion
shall be subject to demotion per Chapter IX, Section 9, Subsection C.
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SECTION 8 – Duration of Final Promotion List
An eligibility promotion list shall expire three years from the date of its posting or
shall expire on the date that the list is exhausted, whichever occurs earlier.
CHAPTER VIII - ORDER OF RANK, CLASSIFICATION AND OATH OF OFFICE
SECTION 1 - Rank
The order of rank in the Police Department shall be as provided by ordinance and
municipal budget.
The order of rank in the Fire Department shall be as provided by ordinance and
municipal budget.
SECTION 2 - Classification
The Board classifies such offices in the fire and police services for the purpose of
establishing and maintaining standards for examinations and promotions based upon
job descriptions and departmental regulations.
SECTION 3 – Oath of Office
Before entering duty, any person about to become a member of the Fire or Police
Department, or any member about to be promoted, shall take the following oath, before
any person authorized to administer oaths in the State of Illinois:
I, _, do solemnly swear or
affirm that I will support the Constitution of the United States, and the
Constitution of the State of Illinois, and that I will faithfully discharge the
duties of the office of according to the best of
my ability.
Signed
Subscribed and sworn to before me this day of
,20 .
NOTARY PUBLIC
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CHAPTER IX - HEARING OF CHARGES, REMOVAL,
SUSPENSIONS, DISCHARGES, AND DEMOTIONS
SECTION 1 – Hearing of Charges
a) Hearings before the Board are not common law proceedings. The
provisions of the “Code of Civil Procedure” do not apply to hearings before
the Board.
b) “Counsel” as used herein means a person who has been admitted to the
bar as an attorney-at-law in this State.
c) No rehearing, reconsideration, modification, vacation, or alteration of a
decision of the Board shall be allowed.
d) “Cause” is some substantial shortcoming which renders continuance in
employment in some way detrimental to the discipline and efficiency of the
public service and something which the law and sound public opinion
recognize as cause for the officer to no longer occupy his/her position. The
right to determine what constitutes cause lies within the Board. Cause is
not required for the discipline or discharge of entry level probationary
Firefighters and Police Officers.
e) The complainant or appellant initiating any proceedings which call for a
hearing before the Board shall have the burden of proof to establish by a
preponderance of the evidence that cause for discipline exists or that a
suspension, previously imposed by the Chief of a department, is
unwarranted. Should the question of a crime be involved, the rule of
“reasonable doubt” shall not control.
f) The phrase “preponderance of evidence” is defined as the greater weight
of the evidence, that is to say, it rests with that evidence which, when
fairly considered produces the stronger impression, and has a greater
weight, and is more convincing as to its truth when weighted against the
evidence in opposition thereto.
g) All hearings shall be public, in accordance with the Open Meetings Act.
h) At the time and place of hearing, both parties may be represented by
counsel, if they so desire.
i) All proceedings before the Board during the conduct of the hearing shall
be recorded by a court reporter to be employed by the Board.
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j) The records of all hearings will not be transcribed by the reporter unless
requested to do so by the Board or any party of interest.
k) All witnesses shall be sworn prior to testifying and the matter will be
decided by the Board solely on evidence presented at the hearings.
l) The Board will first hear the witnesses either substantiating the charges
which have been made against the respondent or in support of an appeal
brought by a suspended police officer or firefighter. Thereafter the other
party may present and examine those witnesses whom he or she desires
the Board to hear. All parties shall have the right to cross-examine
witnesses presented by the opposite party.
SECTION 2 – Hearing Procedure
a) COMPLAINTS: No non-probationary police officer or firefighter shall be
removed or discharged except for cause, upon written charges, and after
an opportunity to be heard in his/her own defense. In all cases, written
complaints shall be filed in quintuplicate, setting forth a plain and concise
statement of the facts upon which the complaint is based.
b) PROBABLE CAUSE: The Board shall have the right to determine whether
there is or is not probable cause for hearing a complaint and may conduct
such informal hearings as may be necessary for such purpose.
c) NOTIFICATION OF HEARING: Upon the filing of a complaint in
quintuplicate with the Secretary of the Board, and the determination by
the Board of proper cause for entertaining said complaint, the Secretary of
the Board shall notify both the complainant and respondent, either by
registered or certified mail, return receipt requested, or personally, of the
time and place of the hearing of the charges contained in the complaint.
The respondent shall also be served with a copy of the complaint, and if
an Order of Suspension Pending a Hearing is entered by the Board, the
respondent, the complainant, the Chief of the Department, the treasurer,
comptroller, manager, or other financial officer of the City shall be notified
of the entry of such Order of Suspension Pending a Hearing, and be served
either personally or by registered or certified mail, return receipt
requested, with a copy of such Order.
d) CONTINUANCES: The matter of granting or refusing to grant a continuance
of a hearing is within the discretion of the Board.
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e) STIPULATIONS: Parties may, on their own behalf, or by Counsel, stipulate
and agree in writing, or on the record, as to evidentiary facts. The facts so
stipulated shall be considered as evidence in the proceeding.
In the event an officer has been suspended without pay pending a hearing, at
the request of the officer, one continuance will be granted for the purposes of
conducting discovery. If one such continuance has been granted, and said officer
requests further continuances for purposes of conducting discovery, the Board
shall have the right, in its discretion, to not grant said request unless the officer
so stipulates and agrees that no compensation shall be paid to said officer during
the period of the additional continuances.
f) SUFFICIENCY OF CHARGES-OBJECTIONS TO: Motions or objections to the
sufficiency of charges must be filed or made prior to or at the hearing
before the Board.
SECTION 3 - Subpoenas
a) Any party to an administrative hearing may, at any time before the
hearing, make application to the Board by filing with it a written request
for subpoenas for any individual to appear for a hearing or have them
produce books, papers, records, accounts and other documents as may be
deemed by the Board to be relevant to the hearing. On the filing of such
application, subpoenas will be issued for the named persons. Subpoenas
may be served by any person 21 years of age or older designated by the
party requesting the subpoenas. Application for subpoenas should contain
the names and addresses of the individuals to be subpoenaed, and the
identity of any documents which they are to produce. Subpoenas will not
be issued for anyone residing outside of the State of Illinois.
b) Any request for continuance by reason of inability to serve subpoenas shall
be filed in the office of the Board at least three (3) days before the date
set for such hearing, provided, however, that the Board in its discretion
may waive this rule.
SECTION 4 - Service
All papers required by these Rules and Regulations to be served shall be delivered
personally to the party designated, or mailed by United States mail in an envelope
properly addressed with postage prepaid, to the designated party at his/her last known
residence as reflected by the complaint filed with the Board, except as herein otherwise
provided. Proof of service of any paper may be made by the certification of any person
so mailing the paper or delivering the same to the designated party personally, or by
filing a return receipt showing that a paper was mailed, by either registered or certified
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mail, return receipt requested, to a party’s address where it was received by a named
party.
SECTION 5 - Filing
All papers may be filed with the Board by mailing them or delivering them
personally to the Secretary of the Board at the City of Des Plaines, Illinois. For the
purposes of these Rules and Regulations, the filing date of any paper shall be the date
it was received in the Board’s office, in the event the paper is delivered personally or by
messenger. In the event a paper is forwarded by mail, then the filing date shall be the
date which is postmarked on the envelope of such paper.
SECTION 6 – Forms of Paper
a) All papers filed in any proceeding shall be typewritten or printed and shall
be on one side of the paper only.
b) If typewritten, the lines shall be double spaced, except that long
quotations may be single spaced and indented.
c) All papers shall be not larger than 8-1/2" by 11" with inside margins of not
less than one inch.
d) The original of all papers filed shall be signed in ink by the party filing the
paper or by an officer, agent, or attorney thereof and copies thereof
provided the opposing party or his counsel.
e) If papers are filed by an attorney, his name and address shall appear
thereon.
SECTION 7 – Computation of Time
The time within which any act under these Rules and Regulations is to be done
shall be computed by excluding the first day and including the last, unless the last day
is Saturday, Sunday or is a holiday as defined or fixed in any statute now or hereafter
in force in the State, and then it shall also be excluded. If the day succeeding such
Saturday, Sunday or holiday is also a holiday or a Saturday or Sunday then such
succeeding day shall also be excluded.
SECTION 8 - Suspension
a) BOARD SUSPENSION: The Board may suspend any member of the Fire or
Police Department against whom charges have been preferred, pending a
hearing of the charges by the Board, but not to exceed 30 days, without
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pay, at any one time. If the Board determines that the charges are not
sustained, such member shall be reimbursed for all compensation
withheld, except such compensation withheld due to said member’s
request for a continuance pursuant to Section 2(e) above.
b) AUTHORITY OF CHIEF OF DEPARTMENT: The Chief of the Fire or Police
Department shall have the right to impose fines and order forfeitures of
leave time not to exceed an equivalent of five days pay, or suspend any
officer under his command for a period totaling not more than five days,
providing no charges on the same offense have been filed and are pending
before the Board, and he/she shall notify the Board in writing within 24
hours of the fine, forfeiture of leave time and/or suspension. Any police
officer or firefighter may appeal any such action so imposed, to the Board
for a review within five calendar days after receiving notice thereof, by
filing notice of such appeal in writing with the Secretary of the Board. A
hearing shall be had upon such appeal, and due notice given to the Chief
of the Department who imposed such action upon the officer, and to the
officer. The burden of establishing that the action is unwarranted shall be
upon the individual bringing the appeal. Fines and forfeiture of leave time
may only be imposed against the ranks of Lieutenant and above in the Fire
Department and Sergeant and above in the Police Department.
c) Upon such appeal, the Board may sustain the action of the Chief of the
Department, may reverse, and if suspended, with instructions that the
officer so suspended receive his pay for the period involved, may impose
lesser or greater fines or forfeiture of leave time, suspend the officer for a
period of not more than 30 days, or discharge him, depending on the
evidence presented. The Board may suspend the officer for a period up to
but not greater than ninety (90) days if the Board makes the determination
that the pending charges warrant dismissal. Any officer who has previously
served a thirty (30) day suspension, may be suspended for a period up to
but not greater than ninety (90) days if the charges so warrant.
SECTION 9 – Discharge, Suspension, or Demotion after Hearing
a) Discharge from office, or suspension from service in the Fire or Police
Department shall be in compliance with the Illinois Board, 65 ILCS 5/10-
2.1-1, et seq., as amended. Fines and forfeitures of leave time and
suspensions greater than 30 days shall be in compliance with Title II,
Chapter 6 of the City Code of Des Plaines.
b) Fines shall be assessed on the basis of an amount not to exceed the
member’s regular eight hours pay, per day. For the purposes of this
Chapter, “day” shall mean a “shift day” except with respect to Department
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members who may be assigned to 24-hour tours of duty, in which case a
day shall mean one-third thereof.
c) The Board shall have the authority, in addition to any other penalties
provided in this Chapter, to demote for cause a person who is in his/her
one-year probationary period either as a police sergeant or lieutenant or
fire lieutenant or captain. A ranked employee may request a lower rank at
any time and the Board will consider such a request.
d) The Board shall, within a reasonable time after the hearing is completed,
enter its findings on the records of the Board.
SECTION 10 – Date of Hearing
The time for the hearing of charges shall be set by the Board for a date within 30
days of the time of the filing of such charges. Continuances may be granted from time to
time upon motion of any party to the proceeding by order of the Board. This time
limitation is not applicable to hearings conducted to review suspensions of five days or
less imposed by a Chief of a department on one of its members.
SECTION 11 – Finding and Order
In case any member of the Fire or Police Department shall be found guilty of the
charges preferred against him after a hearing by the Board, he may be fined, ordered
to forfeit leave time, discharged, or suspended for a period not exceeding 90 days,
without pay, as set forth in Section 8(c) above. Fines and forfeiture of leave time may
only be imposed against the ranks of Lieutenant and above in the Fire Department and
Sergeant and above in the Police Department. Upon an appeal, the Board may sustain
the action of the Chief, may reverse it, in whole or in part, or may suspend the officer
or firefighter for an additional period of not more than 90 days as set forth in Section
8(c) above, or fine, order forfeiture of leave time or discharge him depending on the
facts presented.
SECTION 12 – Rules - Conflict
The personnel of the Fire and Police Departments shall be governed by the Rules
and Regulations as adopted by the Board and the Rules and Regulations of the Fire and
Police Departments as approved by Council. In case of conflict, the Rules and
Regulations of the Board shall govern.
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SECTION 13 – Political Contributions
No person in the Fire Department or Police Department of the City of Des Plaines,
Illinois, shall be under any obligation to contribute any funds or render any political
service, and no such person shall do so or be removed or otherwise prejudiced for
refusing to do so. No person in the Fire Department or the Police Department of the City
of Des Plaines, Illinois, shall discharge or promote or reduce, or in any manner change
the official rank or compensation of any other person in such service, or promise or
threaten to do so, for withholding or refusing to make any contribution of money or
service or any other valuable thing for any political purpose, or in any other manner,
directly or indirectly, use his official authority or influence to compel or induce any other
person to pay or render any political assessment, subscription, contribution or service.
SECTION 14 – Exercise of Political Rights
No employee shall be in any way inhibited or prohibited from exercising his/her
full political rights to engage in political activities including the right to petition, make
speeches, campaign from door to door, and to run for public office so long as the
employee does not use his/her official position to coerce or influence others and does
not engage in these activities while he/she is on duty.
SECTION 15 – Violation of Rules
All members of the Fire and Police Departments shall be subject to the rules and
regulations of such Departments, and the Rules and Regulations of the Board, and a
violation of such rules or regulations may be cause for the filing of charges before the
Board, a subsequent hearing and action by the Board on such charges.
SECTION 16 – Violation of Law
Any violation of federal, state or city laws by any member of the Fire or Police
Department of the City may be cause for the filing of charges against said officer, except
as herein otherwise provided.
SECTION 17 – Finding and Decision
The finding and decision of the Board, following a hearing of charges, shall be
preserved by the Secretary, and notice of said finding and decision sent to the officer
involved and the department head for enforcement. If the finding or decision is that an
officer or employee is guilty of charges investigated, and a fine, forfeiture of leave time,
suspension, demotion or discharge is ordered, such order shall become effective
forthwith. (See Section 9 of this Chapter).
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CHAPTER X - GENERAL
SECTION 1
All officers and members of the Fire and Police Departments shall observe and
obey all rules, regulations and orders of the Board which are in force or which may be
adopted hereafter as well as all rules and regulations for the operation of the Fire and
Police Department.
SECTION 2
The Board shall have such other powers and duties as are given it by the Statutes
of the State of Illinois and/or by City ordinance.
SECTION 3
Amendments to the Rules and Regulations of the Board may be made at any
meeting of the Board. A notice shall be published, in a newspaper of general circulation
in the City, specifying where such Rules and Regulations are available for inspection.
The notice shall specify the date, not less than ten (10) days subsequent to the date of
such publication when said Rules and Regulations shall become effective.
SECTION 4 – Leave of Absence
Leaves of Absence shall be granted by reason of Military service or duty related
disability as specified in 65 ILCS 5/10-2.1-23. If a Leave of Absence is granted during a
probationary period, the running of such probationary period shall be suspended until the
probationary employee returns from his/her leave of absence.
SECTION 5 – Equal Opportunity/Affirmative Action Employer
Recruitment, selection and promotion procedures will be designed to ensure
fundamental fairness to all applicants, regardless of sex, race, religion, creed, color,
national origin, age or disability related to an individual’s ability to perform essential job
functions. The Chief of Police and Fire Chief will have the responsibility and authority for
administering the Department’s role in the area of recruitment, selection, and promotion.
The Board shall advertise as an Equal Opportunity/Affirmative Action Employer on all
employee application forms and in any recruitment advertisements formulated by the City
or Board.
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FIRE DEPARTMENT
405 S. River St
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
Date: January 10, 2022
To: Michael G. Bartholomew, City Manager
From: Daniel Anderson, Fire Chief
Subject: Notice of intent to withdraw from RED Center
Issue: The City of Des Plaines (“City”) had operated its own dispatch center until it entered into
agreements to contract those services out to other entities. In September of 2013, the City entered into an
intergovernmental agreement for membership in the Regional Emergency Dispatch Center (“RED Center”),
located in Northbrook, to provide dispatch services for the Fire Department. In July of 2014, the City
entered into an agreement with the Village of Wheeling to provide dispatch services for the Police
Department.
The concept of having dispatch services performed by two different centers, in two different locations,
focusing on their respective disciplines seems appropriate on the surface. However, with the current model,
there is potential for significant issues to occur within the system including, but not limited to, 911 call
transfers, interoperability between fire and police, and the economics of such services.
Both the Fire and Police Departments have new leadership throughout their respective administrative staff
which has provided an ability to review and look further into how dispatch services are delivered to the City
as a whole. Additionally, there have been a number of incidents where the entire dispatch process has
impacted responses, communications, and trust in the system.
Analysis: When a person calls 911 from within the City, the call goes directly to the location the police
department receives its dispatch services. In the City’s case, a 911 call will typically be answered at the
Wheeling Dispatch Center. If the 911 caller is requesting assistance for a fire or medical incident, the caller
is transferred to RED Center where the fire department receives its dispatch services only after the police
dispatcher obtains certain information in case the call is dropped during the transfer. When a RED Center
fire dispatcher answers the call, many of the same questions asked by the police dispatcher are repeated
before getting to the reason the person dialed 911.
MEMORANDUM
Page 1 of 4
DA
NEW BUSINESS #4B.
The transfer of calls from one location to another does create caller frustration or anxiety by having to repeat
answers to the very same questions they were just asked by the police dispatcher. Even when the caller is
on the line with RED Center, the Wheeling Police dispatcher is still listening and obtaining information for
the police department.
In addition to the call transfer issue, anytime the fire department needs police assistance, they need to
contact RED Center over the radio. RED Center then calls Wheeling Dispatch via phone and seeks the
assistance of the police. The process is reversed when the police need assistance from the fire department.
Additionally, the police and fire departments operate on two different radio systems where neither can talk
directly to each other without having to use an entirely different radio.
Lastly, the economics of obtaining services through two distinctively different centers can be costly as many
functions are duplicated. Additionally, the funding models of both entities are significantly different.
The Fire and Police Chiefs, as well as our administrative staffs have completed a cursory review of the
dispatch services for the City and have determined that there may be an opportunity to enhance the services
provided to the departments as well as the residents.
Staff has inquired of Northwest Central Dispatch System (“NWCDS”), located in Arlington Heights,
regarding their services and potential membership. NWCDS has indicated they have interest in having Des
Plaines be part of their system, however final cutover would not occur until the fall of 2023. Both
departments desire to continue to completely evaluate the opportunity with NWCDS which may have a
direct, positive impact on service to the community, operational interoperability, and be a cost-effective
method of delivery of dispatch services.
Staff has reviewed the contracts or by-laws of the current dispatch services and has identified the need to
provide RED Center with notice under a very specific timeline. RED Center requires notification of
withdrawal at their first Board of Directors Meeting of the fiscal year which will be January 19, 2022. RED
Centers by-laws require “written notice of withdrawal by resolution of the Corporate Authorities of the
Member”. The City may rescind the notice to withdraw if necessary.
Recommendation: I recommend the approval of Resolution R - 24 - 22 approving written notice of
withdrawal to RED Center.
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Attachment:
Resolution R - 24 - 22
CITY OF DES PLAINES
RESOLUTION R - 24 - 22
A RESOLUTION PROVDING NOTICE OF WITHDRAWAL
FROM PARTICIPATION IN THE REGIONAL
EMERGENCY DISPATCH CENTER. ____________
WHEREAS, on September 3, 2013, the City Council adopted Resolution R-141-13,
approving and authorizing the City to enter into a Joint Fire Department Communications System
Agreement ("Agreement") to join and participate in the Regional Emergency Dispatch Center
("R.E.D. Center") for fire dispatch services; and
WHEREAS, the Agreement provides that any party to the Agreement may withdraw from
participation in R.E.D. Center in the manner set forth in the R.E.D. Center By-Laws; and
WHEREAS, Article VIII of the R.E.D. Center By-Laws provides that: (i) any member
may give written notice of withdrawal by resolution of the Corporate Authorities of the member
at the conclusion of any fiscal year after the second full year of participation; (ii) the notice of
withdrawal must be given to the R.E.D. Center Board of Directors at their annual meeting; and
(iii) the notice shall be effective no less than one year prior to the date of actual withdrawal; and
WHEREAS, in July, 2014, the City entered into an agreement with the Village of
Wheeling to provide dispatch services for the Police Department; and
WHEREAS, in order to optimize services rendered to the public and streamline dispatch
costs and logistics, the City is exploring alternate dispatch options whereby both police and fire
services would be dispatched by a single dispatch service; and
WHEREAS, in order to pursue an alternate dispatch service, the City desires to provide
notice of the City’s intention to withdraw from participation in R.E.D. Center to the R.E.D. Center
Board of Directors at their 2022 annual meeting; and
WHEREAS, if the City determines that it is in the best interest of the City to continue to
participate in R.E.D. Center, the City will rescind its notice of withdrawal in writing and notify the
R.E.D. Center Board of Directors of such rescission; and
WHEREAS, the City has determined that it is in the best interest of City and the public to
notify the R.E.D. Center Board of Directors of the City’s intent to withdraw from participation in
R.E.D. Center, in accordance with the Agreement and the R.E.D. Center By-Laws;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
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SECTION 2: NOTICE OF WITHDRAWAL. The City Council hereby: (i) declares the
City’s intention to withdraw from participation in R.E.D. Center no earlier than one year after the
date on which this Resolution is transmitted to the R.E.D. Center Board of Directors; and (ii)
authorizes the City Manager or his designee to transmit this Resolution to the R.E.D. Center Board
of Directors at its annual meeting; all in accordance with the Agreement and the R.E.D. Center
By-Laws..
SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ___ day of __________, 2022.
APPROVED this ___ day of ___________, 2022.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
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