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Council Minutes 01-18-22MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, JANUARY 18, 2022 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order ORDER by City Clerk Mastalski at 6:30 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Tuesday, January 18, 2022. ROLL CALL Roll call indicated the following Aldermen present: Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith. Absent: Lysakowski, Ebrahimi. A quorum was present. MAYOR PRO TEM City Clerk Mastalski announced Mayor Goczkowski will not be in attendance for tonight's meeting. City Clerk Mastalski entertained a motion to appoint a Mayor Pro Tem for tonight's meeting. Moved by Chester, seconded by Moylan to appoint Alderman Brookman as Mayor Pro Tem for tonight's meeting only. Upon voice vote, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. CLOSED SESSION Moved by Oskerka, seconded by Chester to enter into Closed Session under the following sections of the Open Meetings Act — Property Acquisition and Probable Litigation. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith MAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared unanimously carried. The City Council recessed at 6:31 p.m. The City Council reconvened at 7:00 p.m. Roll call indicated the following Alderman present: Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith. Absent: Lysakowski, Ebrahimi A quorum was present. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Director of Community and Economic Development Carlisle, Fire Chief Anderson, Police Chief Anderson, and General Counsel Lenneman. PRAYER AND The prayer and the Pledge of Allegiance to the Flag of the United States of America were PLEDGE offered by Alderman Smith. PUBLIC COMMENT Resident John Maag commented on the previous City Council vote on the denial to grant a conditional use permit for a cannabis dispensary at 1504 Miner Street. MAYORAL On May 3, 2021, a Declaration of Civil Emergency for the City of Des Plaines related to the ANNOUNCEMENTS COVID-19 emergency was authorized. The Declaration provided that: (1) the City may enter into contracts for the emergency purchase of goods and services; (2) the City Manager may Page 2 of 14 1/18/22 implement emergency staffing protocols pursuant to the City's respective collective bargaining agreements; and (3) directed City officials and employees to cooperate with other government agencies. In accordance with Illinois statutes, the Mayor's Declaration lasted only for a period of seven days, unless it was extended by action of the City Council. At each subsequent City Council meeting, the City Council, by motion, extended the Declaration until the next adjournment of the next special or City Council meeting. This extension of the Declaration includes the Supplemental Order dated January 3, 2022. Mayor Pro Tem Brookman presented an extension to the Declaration of Civil Emergency. Moved by Oskerka, seconded by Zadrozny, to extend the May 3, 2021 Declaration of Civil Emergency until the adjournment of the next regular, special, or emergency meeting of the City Council including the Supplement Order dated January 3, 2022. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. CONSENT AGENDA Moved by Moylan, seconded by Oskerka, to establish the Consent Agenda. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. APPROVE CLASS M LIO LjC/CHG OF OWNERSHH'/ 825 W OAKTON ST Consent Agenda AMEND CITY CODE/ CLASS B LIQ LIC/ 1572 RAND RD Consent Agenda Ordinance M-2-22 Moved by Moylan, seconded by Smith, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. Minutes were approved; Request was approved; Ordinance M-2-22, M-4-22, M-5-22 were approved; Resolutions R-13-22, R-14-22, R-15-22, R-23-22 were adopted. Moved by Moylan, seconded by Smith to Approve, NEW OWNERSHIP FOR AN EXISTING CLASS M LIQUOR LICENSE (GAS STATION/RETAIL SALES OF BEER & WINE ONLY FOR OFF-SITE CONSUMPTION) FOR 7 -ELEVEN, INC., D/B/A 7 -ELEVEN #30101J, 825 WEST OAKTON STREET. Motion declared carried as approved unanimously under Consent Agenda. Moved by Moylan, seconded by Smith to Approve First Reading of Ordinance M-2-22, AN ORDINANCE AMENDING THE CITY CODE TO ADD ONE CLASS "B" LIQUOR LICENSE. Motion declared carried as approved unanimously under Consent Agenda. Page 3 of 14 1/18/22 APPROVE Moved by Moylan, seconded by Smith to Approve First Reading of Ordinance M-5-22, AN INTERGOV ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE AGRMT/ NIPSTA/ NORTHEASTERN ILLINOIS POLICE SAFETY TRAINING ASSOCIATION (NIPSTA) SURPLUS LAD TRK FOR THE DISPOSITION OF A SURPLUS TOWER LADDER TRUCK. Motion declared Consent Agenda carried as approved unanimously under Consent Agenda. Ordinance M-5-22 AUTH PURCH/ Moved by Moylan, seconded by Smith to Approve Resolution R-13-22, A RESOLUTION UTILITY VEHICLE/ AUTHORIZING THE PURCHASE OF A KUBATA UTILITY VEHICLE THROUGH SOURCEWELL SOURCEWELL. Motion declared carried as approved unanimously under Consent Agenda. Consent Agenda Resolution R-13-22 APPROVE AGRMT/ Moved by Moylan, seconded by Smith to Approve Resolution R-14-22, A RESOLUTION POLYGRAPH TEST APPROVING AN AGREEMENT WITH KEVIN W SHAUGHNESSY, INC FOR SVCS/ KEVIN W POLYGRAPH TESTING SERVICES. Motion declared carried as approved unanimously SHAUGHNESSY, under Consent Agenda. INC Consent Agenda Resolution R-14-22 APPROVE AGRMT/ Moved by Moylan, seconded by Smith to Approve Resolution R-15-22, A RESOLUTION PSYCHOLOGICAL APPROVING AN AGREEMENT WITH COPS & FIRE, INC FOR PSYCHOLOGICAL TEST SVCS/ COPS & TESTING SERVICES. Motion declared carried as approved unanimously under Consent FIRE, INC Agenda. Consent Agenda Resolution R-15-22 DECLARING Moved by Moylan, seconded by Smith to Approve First Reading of Ordinance M-4-22, AN SURPLUS & ORDINANCE DECLARING A BACKHOE LOADER OWNED BY THE CITY OF DES PURCH/ BACKHOE PLAINES AS SURPLUS AND APPROVING THE PURCHASES OF A JOHN DEERE LOADER/ BACKHOE LOADER THROUGH SOURCEWELL. Motion declared carried as approved SOURCEWELL unanimously under Consent Agenda. Consent Agenda Ordinance M-4-22 APPROVE CHANGE Moved by Moylan, seconded by Smith to Approve Resolution R-23-22, A RESOLUTION ORD NO. 1/ AGRMT APPROVING CHANGE ORDER NO. 1 TO THE AGREEMENT FOR THE 2021 DES SEWER LINING PLAINES SEWER LINING PROJECT WITH HOERR CONSTRUCTION, INC. Motion PRJ/ HQERR declared carried as approved unanimously under Consent Agenda. CONSTR. INC Consent Agenda Resolution R-23-22 Page 4 of 14 1/18/22 APPROVE Moved by Moylan, seconded by Smith to Approve the Minutes of the City Council meeting of MINUTES January 3, 2022, as published. Motion declared carried as approved unanimously under Consent Agenda Consent Agenda. APPROVE Moved by Moylan, seconded by Smith to Approve the Closed Session Minutes of the City MINUTES Council meeting of January 3, 2022, as published. Motion declared carried as approved Consent Agenda unanimously under Consent Agenda. UNFINISHED BUSINESS METROPOLITAN SQUARE PLAZA REDESIGN OPTIONS NEW BUSINESS WARRANT REGISTER Resolution R-17-22 Mayor Pro Tem Brookman stated Mayor Goczkowski requested this item to be deferred until the next meeting he is present. City Manager Bartholomew stated since this is one of Mayor Goczkowski's initiatives, he would like to be present along with the absent alderman for full debate of this issue. Moved by Chester, seconded by Smith, to Postpone the discussion of Metropolitan Square Plaza redesign options to a future City Council Meeting. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. FINANCE & ADMINISTRATION — Alderman Zadrozny, Chair Alderman Zadrozny presented the Warrant Register. Moved by Zadrozny, seconded by Oskerka, to Approve the Warrant Register of January 18, 2022 in the Amount of $4,029,945.29 and Approve Resolution R-17-22. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. COMMUNITY DEVELOPMENT- Alderman Chester, Chair Director of Community and Economic Development Carlisle reviewed a memorandum dated December 27, 2021. The petitioner, Taseen Atabbi, is requesting a Map Amendment to rezone the subject property from C-1 Neighborhood Shopping District to C-3 General Commercial District to construct a new multi -tenant commercial building and allow for more variety of future uses to locate on site. The property is currently undeveloped and is located at the southwest corner of the Prospect Avenue and Chestnut Street intersection. The petitioner, who has an engineering business called Applied GeoScience Inc, wishes to construct a one-story, multi -tenant commercial building on the site to locate a lab and other future commercial uses and is requesting the map amendment to C-3 General Commercial District as it allows for a wide variety of commercial uses compared to the C-1 Neighborhood Page 5 of 14 1/18/22 Shopping District. The proposal includes a portion of the proposed building devoted to one or multiple commercial uses to be determined and the other portion devoted to the petitioner's company, Applied GeoScience, Inc. The proposed use would fall under the classification of an office, which is a conditional use in the C-1 district. In addition, other uses interested in locating on this site in the future may not be allowed in the C-1 district or would also require a conditional use to permit, which could inhibit the building's marketability. The petitioner is looking to maximize the size of the building on the lot while meeting all applicable City codes. Staff has added a condition that the petitioner provides complete architectural drawings, including a site plan prepared by a design professional, at time of building permit to clearly show all proposed improvements on the property. The PZB recommended (5-0) that the City Council approve the request with conditions. Similarly, staff recommends approval of the request via Ordinance Z-1-22, which approves a map amendment with the following conditions: 1. The petitioner shall provide complete architectural drawings, including a Site Plan, prepared by a design professional at time of building permit to show all proposed improvements on the property. 2. Such plans may need to be revised to meet all applicable City of Des Plaines codes. Mayor Pro Tem Brookman expressed her concern with the possible height of the building in a residential area. The petitioner, Taseen Atabbi, spoke regarding the proposed height of the building. Moved by Brookman, seconded by Chester, to Approve the Ordinance Z-1-22, AN ORDINANCE APPROVING A ZONING MAP AMENDMENT FOR 1387 PROSPECT AVENUE, DES PLAINES, ILLINOIS. Upon voice vote, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. General Counsel Friedman entered the meeting at 7:14 p.m.; General Counsel Lenneman exited the meeting at 7:14 p.m. CONSIDER Director of Community and Economic Development Carlisle reviewed a memorandum dated WAIVING AWL January 6, 2022. COND OF FIN INCENTIVE O'Hare Real Estate LLC (ORE) is requesting to initiate the financial incentive closing CLOSING FOR ("Closing") as outlined in the Amended and Restated Development and Economic Incentive ORCHARDS AT Agreement (the "Development Agreement") made with the City in July 2016 for the Orchards O'HARE DVLP & at O'Hare development approximately bounded by Mannheim Road, Higgins Road (the AUTH THE ASGMT McDonald's property excluded), the Canadian National Rail Line, and the I-90 Tollway). OF FIN INCENTIVE However, the Development Agreement includes multiple pre -conditions ORE must satisfy NOTES before the Closing is allowed to occur, such as proof of a total project cost of at least $28 Resolution million and evidence of lender commitments to finance construction of a car wash and R-18-22 freestanding restaurant. The developer reports a project cost to -date of just less than $23 million because the car wash and restaurant have not been built, and the developer has not received lender commitments or proof of future project costs due to the ongoing COVID-19 pandemic. Given the extenuating circumstances, ORE requests the City waive these pre- conditions so that the financial incentive closing can occur. Page 6 of 14 1/18/22 In addition, ORE is proposing to transfer and assign the financial incentive notes to Pearlshire DP Development LLC, which because it is not a lender for the project requires the City Council's approval. Citing economic hardship, including the COVID-19 pandemic, ORE has not been able to complete all of the components of the development envisioned when the City approved the final planned unit development and development/incentive agreement in 2016. Although a hotel (Holiday Inn Express and Suites, 3001 Mannheim) and a gas station with convenience retail (BP, Dunkin' Donuts, and Which Wich) have been constructed and are occupied, the construction of (i) a drive-through carwash on the north side of the property adjacent to the I- 90 Tollway and (ii) freestanding sit-down restaurant adjacent to Mannheim Road just north of Higgins Creek have not yet occurred. Further, the opening of a restaurant inside the Holiday Inn has not yet occurred. As a result of these unfinished components, ORE was not prepared to close on the various financial incentives included in the Development Agreement. The components of the incentive package are (a) receiving a portion of the property tax increment generated from the "Development Parcel," up to $2 million ("TIF Note"); (b) a rebate of retail sales taxes generated by the Development Parcel, up to $2 million ("Sales Tax Note"); and (c) a rebate of local hotel taxes, up to $3.5 million ("Hotel Tax Note"). ORE has proposed to the City that by closing and activating the incentives now and by allowing ORE to assign the incentive notes, ORE will be able to free up sufficient capital to move forward with the unfinished components and to continually invest in and better maintain the Development Parcel. Resolution R-18-22 does the following: • Waives the pre -condition for a $28 million total development cost breakdown and accepts a $22.9 million amount (Section 12.D.2.c.i. of the incentive agreement) to account for the documented development costs incurred by ORE to -date • Waives the pre -condition for ORE to submit financing term sheets related to the proposed construction of a carwash and restaurant (Section 12.D.2.d); and • Grants the City's consent to assign the financial incentive notes to a party other than a lender providing financing to the project (Section 12.A.3.b.vi.). However, R-18-22 also contains requirements that must be met before the Closing and assignment of the notes may occur. The City previously entered into a "Compliance and Temporary Abeyance of Enforcement Agreement," which the City Council approved on November 15, 2021 and ORE has executed ("Compliance Agreement"). The Compliance Agreement allowed the operator of the Holiday Inn Express to conduct accessory commercial parking on the hotel parcel for up to 12 months without a zoning entitlement subject to various conditions, many of which have not been satisfied yet. To reinforce the Compliance Agreement, none of the Developer's requested relief will be available or effective unless and until the following conditions have been satisfied: • A fine for the zoning violation of non -permitted commercial parking ($500) as well as approximately $3,200 in property maintenance fines (i.e. litter) must be paid no less than five business days before the Closing; and • The Development Parcel must pass a property inspection indicating full compliance with the terms of the Compliance Agreement one business day before the Closing. • ORE must provide the City with documented evidence of good -faith efforts to market the undeveloped parcels for the purposes of a car wash and restaurant. • The full property taxes for all PINs in the Development Parcel must be paid to the Cook County Treasurer no less than five business days before the proposed assignment date for the notes. Alderman Chester mentioned he is unsure if the current financial situation of the developer is due to a previous prediction that a hotel would not be successful at this location or if it is due Page 7 of 14 1/18/22 to Covid-19. He also questioned the incentive for the developer to continue with advancements that were previously agreed to if this Resolution is approved. City Manager Bartholomew stated he believes that if the City does not agree to close on the notes and does not agree to transfer, then the likelihood of nothing happening is greater than if the City does agree. He also stated that the incentive for the developer to build the restaurant would be money at the end because all of the City's TIF notes and the City's shared sales tax agreement are only pay-as-you-go. He mentioned the City only rebates as they earn it; so if they never earn it, they will never get any money. He believes the possible future earning is the incentive, but also acknowledges that there is no guarantee that they will not walk away without any additional property advancement. Alderman Oskerka questioned if the developer could just build pads on the property as a way of honoring their portion of the agreement; and he asked why the hotel was built without an interior restaurant. City Manager Bartholomew stated there is no incentive for the developer to just build a pad; unless they have a restaurant operating with sales tax revenue, they will not get any money. Alderman Moylan stated he does not feel confident that even if the City gives the developer this incentive that they will fulfil further property development. Alderman Chester is concerned the banks are not advancing funds at this time. Alderman Smith is concerned about the lack of a lender. She also mentioned City Manager Bartholomew stated the City has not put money into this project, but she believes the City has put money into it. City Manager Bartholomew stated that the City has not paid out any money in terms of incentives, but in terms of development the City has spend money on building the bridge, brought a water main in, and completed lane improvements on Mannheim Road. Alderman Smith also questioned the status of the use of their parking lot for O'Hare parking without preliminary City approval. Mayor Pro Tem Brookman stated the conditions of the previous agreement were clear; there were items that were required before the City delivers any of the financial incentives. She believes these requirements must be met; she believes this is an unacceptable proposal. She stated this could encourage other developers to do the same; that this is setting precedence. Mayor Pro Tem Brookman is also concerned with the request for the incentives to be assigned to a third party; a partner in which they are in current litigation proceedings. She mentioned there are issues with fines and meeting the conditions of keeping the property well-maintained. She does not agree with approving the Resolution. A representative, Rehan Zaid, from the developer spoke addressing the issues brought forth by the City Council. Alderman Smith questioned why the petitioner delayed in their request to the closing of the notes. Alderman Oskerka questioned the City fines and property taxes the owner has outstating; he also questioned the condition of the property, and their resolution for this in the future. Page 8 of 14 1/18/22 Moved by Moylan, seconded by Oskerka, to Deny the Resolution R-18-22, A RESOLUTION WAIVING ADDITIONAL CONDITIONS OF FINANCIAL INCENTIVE CLOSING FOR ORCHARDS AT O'HARE DEVELOPMENT AND AUTHORIZING THE ASSIGNMENT OF FINANCIAL INCENTIVE NOTES. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. COMMUNITY SERVICES - Alderman Smith, Member 2022 CITY- Senior Communications Coordinator Stern reviewed a memorandum dated January 6, 2022. SPONSORED EVENTS The City of Des Plaines has historically hosted a variety of events and programs to engage the community. As part of strategic planning and the 2022 budget process, Council directed staff to develop a plan to best meet the needs of our community. Council approved $150,000 for City -sponsored events in the FY22 budget. Staff took a strategic approach to developing this plan, conducting an analysis, which included evaluating available metrics, garnering input through a resident survey, reviewing City resources, considering other community events and more. As a result of these findings, staff recommends the following Events Plan as a step in advancing the City's strategic goals. The Media Services team will analyze the results of the 2022 event program and will make longer-term recommendations for 2023 and beyond. Existing Events Recommended for Continuation: Community Garage Sale — Staff recommends moving this event to the Spring to coincide with spring cleaning. o Date — April 2022 o Estimated Budget — Not to exceed $2,000.00 Taste of Des Plaines - Featuring live entertainment, games, a beer garden and local cuisine. Including more teen -friendly acts and entertainment. Re -brand the Community Stage as our "World Stage" and program entertainment to incorporate diverse acts. Create additional photo opportunities that encourage guests to engage/interact. o Date — June 17-18, 2022 o Estimated Budget - $60,000.00 Independence Day Fireworks - Incorporating more refreshments, activities and entertainment for attendees. o Date — July 1, 2022 o Estimated Budget - $67,000.00 Independence Day Parade - Incorporating diverse entertainment options to more accurately reflect the community. o Date — July 4, 2022 o Estimated Budget - $25,000.00-$30,000.00 (does not include staff compensation) Holiday Tree Lighting Ceremony - A tree lighting ceremony; including performances by local community groups and typically includes visits with Santa for the kids. Continue event enhancements to reflect our community diversity. Offer additional engagement opportunities for the families in attendance. Pending COVID protocols, re -introduce more Santa opportunities. o Date — December 2, 2022 o Estimated Budget - $8,500.00 Page 9 of 14 1/18/22 Tour Des Plaines (co-sponsored with Des Plaines History Center) - Community Bike Ride collaboration with Des Plaines History Center, highlighting history and landmarks in the City. o Date – May and October 2022 o Estimated Budget – Staff Compensation for Police Support Patriot Day - Recognize the first responders and all those who lost their lives in the attacks on September 11, 2001; including honor guard, speeches by chaplain, both chiefs, mayor, musical tributes, end of watch bell ringing. o Date – September 11, 2022 o Estimated Budget - $0.00 New Events Recommended for 2022: Beautify Des Plaines Campaign - Building a sustainability campaign for the Spring. Example events could include: recycling events, community clean up, planting workshops, Public Works Arbor day celebration. o Date – April 2022 o Estimated Budget – Not to Exceed $3,500.00 Des Plaines Market - Partner with Bensidoun USA (manager/host of several local French Markets) to secure a variety of vendors and product offerings. Staff would bring a contract to City Council for approval. o Date - TBA o Estimated Budget - $20,000.00-$25,000.00 Recommend Discontinuing Friday Nights Live: The weekly event series during the summer months (totaling ten) features local performers on a stage in Metropolitan Square. Overall, this event has not drawn the desired crowds and requires significant overhead and manpower costs, resulting in a very limited return on investment. Additionally, in 2021, the Des Plaines Park District began hosting a similar event—Live on the Lake. Hosting two similar events back to back in Des Plaines (Thursdays/Fridays) is redundant and could reduce the success of eitheriboth events. New Events for 2023 and Beyond: • Des Plaines Cultural Festival – A community event celebrating our diversity. Implementation of the recommended 2022 Events Plan is estimated between $186,000 - $196,000. Media Services will collect data and analyze the event structure and recommend additions or changes for 2023. Alderman Chester asked about the involvement of the Special Events Commission and the Youth Commission. Senior Communications Coordinator Stern participating in the planning of the Fourth participated in the Taste of Des Plaines. stated the Special Events Commission is of July Parade, and the Youth Commission Alderman Oskerka asked what events are being planned to draw people to Metropolitan Square rather than only the Holiday Tree Lighting, especially with the cancellation of Friday Nights Live. Senior Communications Coordinator Stern stated at this time Metropolitan Square is one of the locations being considered for the Des Plaines Market. Alderman Chester is concerned with the viability of a farmer's market, and its competition to the local businesses. Page 10 of 14 1/18/22 Alderman Zadrozny requested if the garage sale is in April, that it is at the end of the month with hopes of warmer weather. Alderman Oskerka mentioned a Christkindlmarket market for the weekend of the Holiday Tree Lighting Ceremony might be a good idea to draw more attention to the downtown area. City Council consensus was to move forward with the 2022 City -Sponsored Events Plan. CONSIDER AUTH The Des Plaines Community Senior Center serves Des Plaines seniors through intellectually AGRMT WITH THE enriching, socially engaging, and physically energizing programs and volunteer opportunities. DES PLAINES PARK The intergovernmental relationship between the City, Senior Center and the Park District has DIST AND THE DES been a very successful one which has benefitted many of the City's residents. PLAINES CMTY Staff recommends that the City Council approve the Interlocal Agreement between the Des SNR CTR FOR THE Plaines Community Senior Center and the City, as well as authorize subsidy funding in the PROVISION OF budgeted amount of $55,000 for the 2022 fiscal year. FUNDING FOR fiscal year. SVCS President and CEO of the Frisbie Senior Center Stephen Samuelson spoke on behalf of the Resolution program, and the other Des Plaines Community Senior Center related resolutions being voted R-19-22 on tonight. Resident John Maag spoke regarding the Des Plaines Community Senior Center fees. Moved by Chester, seconded by Moylan, to Approve the Resolution R-19-22, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES PARK DISTRICT AND THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. CONSIDER AUTH During the 2022 Budget deliberations, the Des Plaines Community Senior Center requested a AGRMT WITH THE $40,000 subsidy from the City for the Meals on Wheels program, which was approved by the DES PLAINES City Council. The Meals on Wheels program continues to sustain aging -at-home practices, CMTY SNR CTR provide critical nourishment for program participants, and maintain necessary outreach and FORTHE monitoring for the City's most vulnerable residents. PROVISION OF FUNDING FOR THE Staff recommends that the City Council approve the Interlocal Agreement between the City of MEALS ON Des Plaines and the Des Plaines Community Senior Center to provide the Meals on Wheels WHEELS PRGM program, as well as authorize subsidy funding in the budgeted amount of $40,000 for the 2022 Resolution fiscal year. R-20-22 Moved by Chester seconded by Oskerka, to Approve the Resolution R-20-22, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR THE MEALS ON WHEELS PROGRAM. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. Page 11 of 14 1/18/22 CONSIDER AUTH The Des Plaines Community Senior Center serves Des Plaines seniors through intellectually AGRMT WITH THE enriching, socially engaging, and physically energizing programs and volunteer opportunities. DES PLAINES They offer a wide variety of services, such as daily social and recreational activities, on-going CMTY SNR CTR educational programming, one on one counseling options focusing on health, legal, FOR THE employment, as well as others. The Senior Center works closely with the Health and Human PROVISION OF Services Division (HHS) of the City. Over the past several years the City of Des Plaines has FUNDING FOR partnered with the Senior Center on the meals on wheels program, which has been very HEALTH AND successful for the City. Through these intergovernmental partnerships the City along with the SUPPORT SVCS Senior Center are able to provide efficient and effective services to our residents. Resolution R-21-22 In 2017, the City Council approved an agreement with the Senior Center to provide additional services that have been previously provided by the City. Some of the services that have been offered include the following: Health Screenings o Blood pressure (2x per month) o Cholesterol (monthly) o Balance (monthly) o Flu shots (2x per year) o Hearing o Podiatrist • Health Presentations o "Lunch & Learn" Senior Health Talk (monthly) o "Ask the Pharmacist — Brown Bag" (quarterly) o Shingles (annually) o Dental health (bi-annually) o Take Charge of your Health • Support Groups o Parkinson's Disease (monthly) o Caregivers Support Group (monthly) o Diabetes o Various with mental health focus • Referrals o Senior -related services ■ Housing ■ In-home support ■ Rehabilitation o Miscellaneous local resources and assistance programs • City Services o Benefits Access* o Access to Care* o Handicap Placards* o Subsidized Taxi Ride Program* o Emergency Assistance* *Frisbie Senior Center staff has a general understanding of processes/procedures as a result of a past internship in the City's Health and Human Services Department. The cost of providing this service is $41,500, which the City has agreed to fund on an annual basis. Staff recommends that the City Council approve the Interlocal Agreement between the Des Plaines Community Senior Center and the City, as well as authorize subsidy funding in the amount of $41,500 for the 2022 fiscal year. Page 12 of 14 1/18/22 Moved by Chester, seconded by Oskerka, to Approve the Resolution R-21-22, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR HEALTH AND SUPPORT SERVICES. Upon roll call, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. PUBLIC SAFETY- Alderman Oskerka, Chair CONSIDER City Manager Bartholomew reviewed a memorandum dated January 5, 2022. APPROVING AMD TO THE RULES The City Council, at its November 15, 2021 meeting, adopted Ordinance M-14-21 which made AND REGLS OF amendments to Chapter 6 of Title 2 of the City Code ("Code") concerning the Board of Fire THE BOARD OF and Police Commissioners ("Board"). These amendments clarified current practices in some FIRE AND POLICE sections of the Code as well as added language in other sections based upon best practices seen COMMISSIONERS in other organizations. The amendments addressed the following, but not limited to: OF THE CITY OF governance structure, home rule authority, attorney representation, duties of Officers, record DES PLAINES keeping, and how the adoption of rules and regulations would be handled. Resolution R-22-22 As a result of the changes to the Code, the Rules and Regulations ("Rules") of the Board were reviewed to ensure consistency and compliance with the Code. Additionally, the Fire Chief requested modifications to sections of the Rules pertaining to the Fire Department. The Board held numerous public meetings over the last 60 days to review the Rules and discuss proposed revisions. These meetings included the Fire and Police Chiefs, Assistant City Manager/Finance Director, Human Resources Director and the Board Attorney. On occasion, there were staff members of the fire and police departments present at the meetings as well. The meetings primarily focused on the necessary revisions to specific chapters of the Rules and cleanup of certain grammatical or numbering errors throughout the document. Chapter 1, Administration, of the Rules required a number of revisions directly related to the governance of the Board to be consistent with the ordinance amending the changes to the Code. Modifications to Chapters 5 & 6 of the Rules, directly related to the testing and appointments of firefighters as requested by the Fire Chief. The revisions to these sections provide additional flexibility when administering tests to establish eligibility lists as well as the ability to broaden the candidate pool. Specifically, the changes provide an alternative to the existing physical ability test and preference points. Additionally, the revisions to these sections are written to eliminate very rigid restrictions and allow the Board to modify a specific examination process without having to proceed through the rule making process. All revisions were made to incorporate required statutory compliance and best practices. On January 4, 2022, at a Special Meeting of the Board of Fire & Police Commission, the Board approved the rules as amended. The Board and City Staff recommend approval of Resolution R - 22- 22 amending the Rules and Regulations of Board of Fire and Police Commissioners. Page 13 of 14 1/18/22 Moved by Oskerka, seconded by Smith, to Approve the Resolution R-22-22, A RESOLUTION APPROVING AMENDMENTS TO THE RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE CITY OF DES PLAINES, ILLINOIS. Upon voice vote, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith NAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. CONSIDER W/D Fire Chief Anderson reviewed a memorandum dated January 5, 2022. FROM PART IN THE RGNL EMERG The City of Des Plaines ("City") had operated its own dispatch center until it entered into DSPCM CTR agreements to contract those services out to other entities. In September of 2013, the City Resolution entered into an intergovernmental agreement for membership in the Regional Emergency R-24-22 Dispatch Center ("RED Center"), located in Northbrook, to provide dispatch services for the Fire Department. In July of 2014, the City entered into an agreement with the Village of Wheeling to provide dispatch services for the Police Department. The concept of having dispatch services performed by two different centers, in two different locations, focusing on their respective disciplines seems appropriate on the surface. However, with the current model, there is potential for significant issues to occur within the system including, but not limited to, 911 call transfers, interoperability between fire and police, and the economics of such services. Both the Fire and Police Departments have new leadership throughout their respective administrative staff which has provided an ability to review and look further into how dispatch services are delivered to the City as a whole. Additionally, there have been a number of incidents where the entire dispatch process has impacted responses, communications, and trust in the system. When a person calls 911 from within the City, the call goes directly to the location the police department receives its dispatch services. In the City's case, a 911 call will typically be answered at the Wheeling Dispatch Center. If the 911 caller is requesting assistance for a fire or medical incident, the caller is transferred to RED Center where the fire department receives its dispatch services only after the police dispatcher obtains certain information in case the call is dropped during the transfer. When a RED Center fire dispatcher answers the call, many of the same questions asked by the police dispatcher are repeated before getting to the reason the person dialed 911. The transfer of calls from one location to another does create caller frustration or anxiety by having to repeat answers to the very same questions they were just asked by the police dispatcher. Even when the caller is on the line with RED Center, the Wheeling Police dispatcher is still listening and obtaining information for the police department. In addition to the call transfer issue, anytime the fire department needs police assistance, they need to contact RED Center over the radio. RED Center then calls Wheeling Dispatch via phone and seeks the assistance of the police. The process is reversed when the police need assistance from the fire department. Additionally, the police and fire departments operate on two different radio systems where neither can talk directly to each other without having to use an entirely different radio. Lastly, the economics of obtaining services through two distinctively different centers can be costly as many functions are duplicated. Additionally, the funding models of both entities are significantly different. Page 14 of 14 1/18/22 The Fire and Police Chiefs, as well as our administrative staffs have completed a cursory review of the dispatch services for the City and have determined that there may be an opportunity to enhance the services provided to the departments as well as the residents. Staff has inquired of Northwest Central Dispatch System (­NWCDS'), located in Arlington Heights, regarding their services and potential membership. NWCDS has indicated they have interest in having Des Plaines be part of their system, however final cutover would not occur until the fall of 2023. Both departments desire to continue to completely evaluate the opportunity with NWCDS which may have a direct, positive impact on service to the community, operational interoperability, and be a cost-effective method of delivery of dispatch services. Staff has reviewed the contracts or by-laws of the current dispatch services and has identified the need to provide RED Center with notice under a very specific timeline. RED Center requires notification of withdrawal at their first Board of Directors Meeting of the fiscal year which will be January 19, 2022. RED Centers by-laws require "written notice of withdrawal by resolution of the Corporate Authorities of the Member". The City may rescind the notice to withdraw if necessary. Staff recommends the approval of Resolution R - 24 - 22 approving written notice of withdrawal to RED Center. Moved by Oskerka, seconded by Smith, to Approve the Resolution R-24-22, A RESOLUTION PROVIDING NOTICE OF WITHDRAWAL FROM PARTICIPATION IN THE REGIONAL EMERGENCY DISPATCH CENTER. Upon voice vote, the vote was: AYES: 6 - Moylan, Oskerka, Zadrozny, Brookman, Chester, Smith MAYS: 0 - None ABSENT: 2 - Lysakowski, Ebrahimi Motion declared carried. ADJOURNMENT Moved by Oskerka, seconded by Chester to adjourn the meeting. The meeting adjourned at 9:00 P.M. gessic)—M.Mastalski – ity Cler APPROVED BY ME THIS --�— DAY OF dhV, 2022 Andrew Goczkowski, MAYOR