Council Minutes 09-08-20MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE
CITY OF DES PLAINES, ILLINOIS HELD VIA ZOOM VIDEO
CONFERENCE ON TUESDAY, SEPTEMBER 8, 2020
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was called
ORDER: to order by City Clerk Tsalapatanis at 6:08 p.m. The meeting was lived -streamed via:
http://desplaines.org/accessdeplaines and played on DPTV Channel 17 on Tuesday,
September 8, 2020.
ROLL CALL: Roll call indicated the following Aldermen present: Rodd, Zadrozny, Brookman,
Chester, Smith, Goczkowski. Absent: Lysakowski, Moylan. A quorum was present.
MAYOR City Clerk Tsalapatanis entertained a motion for a Mayor Pro Tem for tonight's
PRO TEM: meeting. Moved by Goczkowski, seconded by Chester to appoint Alderman Smith as
Mayor Pro Tem for tonight's meeting only.
CLOSED
SESSION:
Moved by Rodd, seconded by Chester, to adjourn to Closed Session to discuss Property
Acquisition, Personnel. Upon roll call, the vote was:
AYES: 6 - Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 2 Lysakowski, Moylan
Motion declared carried.
The City Council recessed at 6:09 p.m.
The City Council re -convened at 7:07 p.m.
Roll call indicated the following Aldermen present: Lysakowski, Rodd, Zadrozny,
Brookman, Chester, Smith, Goczkowski. Absent: Moylan. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Anderson, Police Chief Kushner, and General Counsel Weiss.
PRAYER AND The prayer was offered by Steven Hjelle of the Evangelical Free Church followed by
PLEDGE: the Pledge of Allegiance offered by Alderman Rodd.
PUBLIC The City of Des Plaines continues to follow social distancing requirements. In response
COMMENT: to the risks created by the COVID-19 outbreak, Governor Pritzker issued Executive Order
2020-07 on March 16, 2020, suspending the Open Meetings Act provision relating to in-
person attendance by the members of the public body. Tonight's meeting is allowed to be
conducted via video conferencing.
Public comments were allowed to be e-mailed to publiccomments@desplaines.org or
phoned in to the City Clerk's Office by 5:00 pm on September 8, 2020. No public
comments were submitted.
The Knights of Columbus will conduct their annual Tootsie Roll drive on
September 18-20, 2020.
Resident Sherry Elkhardy expressed that she is still struggling with the after effects of
MAYORAL
ANNOUNCEMENT
CITY CLERK
ANNOUNCEMENT:
MANAGER'S
REPORT:
CONSENT
AGENDA:
Page 2 of 8 09/08/20
the flooding which occurred in 2017.
On March 16, 2020, a Declaration of Civil Emergency for the City of Des Plaines
related to the COVID-19 emergency was authorized. The Declaration provided that:
(1) the City may enter into contracts for the emergency purchase of goods and services;
(2) the City Manager may implement emergency staffing protocols pursuant to the
City's respective collective bargaining agreements; and (3) directed City officials and
employees to cooperate with other government agencies.
In accordance with Illinois statutes, the Mayor's Declaration lasted only for a period
of seven days, unless it was extended by action of the City Council. At each
subsequent City Council meeting, the City Council, by motion, extended the
Declaration until the next adjournment of the next special or City Council meeting.
This extension of the Declaration includes Mayor Bogusz's Supplemental Order dated
July 29, 2020.
Moved by Rodd, seconded by Goczkowski, to extend the Mayor's March 16, 2020
Declaration of Civil Emergency until the adjournment of the next regular, special, or
emergency meeting of the City Council. Upon roll call, the vote was:
AYES: 7 - Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared carried.
Early voting for the November 6, 2020 General Election will begin October 19, 2020
at the Des Plaines Library.
City Manager Bartholomew expressed his deepest sympathy to the family of
Linda De Tomasi, Media Services Director., who unexpectedly passed away on
September 7, 2020. Mayor Bogusz called for a moment of silence.
Moved by Brookman, seconded by Goczkowski, to establish the Consent Agenda.
Upon roll call, the vote was:
AYES: 7 - Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared carried.
Moved by Brookman, seconded Rodd, to approve the Consent Agenda. Upon roll call,
the vote was:
AYES: 7 - Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared carried.
APPROVE PARK
DISTRICT
REIMBURSEMENT
Consent Agenda
Resolution
R-149-20
APPROVE
REDUCTION OF
SECURITY/
LEXINGTON
POINTE:
Consent Agenda
Resolution
R-150-20
APPROVE FOOD
PANTRY
ASPHALT/
ARROW ROAD
CONSTRUCTION:
Consent Agenda
Resolution
R-151-20
APPROVE FIRE
STATION
DRIVEWAY
APRON
REPLACEMENT/
COPENHAVER
CONSTRUCTION:
Consent Agenda
Resolution
R-152-20
APPROVE
INSTALLATION/
TRANSFORMER
AND ELECTRIC
SERVICES/
Page 3 of 8 09/08/20
Minutes were approved; Ordinance M-11-20; Resolutions R-149-20, R-150-20,
R-151-20, R-152-20, R-153-20, R-154-20, R-155-20, R-156-20, R-157-20, R-158-20
were adopted.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-149-20, A
RESOLUTION AUTHORIZING REIMBURSEMENT TO THE DES PLAINES
PARK DISTRICT FOR SEDIMENT REMOVAL COSTS AT PRAIRIE LAKES
PARK IN THE AMOUNT NOT -TO -EXCEED $89,000. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-150-20, A
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS AND APPROVING THE
REDUCTION PUBLIC IMPROVEMENT SECURITY FOR LEXINGTON POINTE
PLANNED UNIT DEVELOPMENT TO $183,433.25. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-151-20, A
RESOLUTION APPROVING CHANGE ORDER NO. 1 TO A CONTRACT WITH
ARROW CONSTRUCTION COMPANY FOR PARKING LOT IMPROVEMENTS
AT 769 HOLIDAY LANE IN THE AMOUNT OF $50,062.50. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-152-20, A
RESOLUTION APPROVING CHANGE ORDER NO. 1 TO A CONTRACT WITH
COPENHAVER CONSTRUCTION COMPANY FOR CONCRETE
IMPROVEMENTS TO FIRE STATION #63 AND THE DES PLAINES FOOD
PANTRY IN THE AMOUNT OF $65,335.30. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-153-20, A
RESOLUTION APPROVING THE EXPENDITURE OF FUNDS FOR THE
INSTALLATION OF A TRANSFORMER IN THE NOT -TO -EXCEED $30,000
AND APPROVING A CONTRACT WITH ARGON ELECTRIC COMPANY, INC.
FOR RELATED ELECTRIC SERVICES AT THE DES PLAINES THEATRE IN
(Cont.)
DES PLAINES
THEATRE:
Consent Agenda
Resolution
R-153-20
AWARD BID/
SNOW REMOVAL/
DGO PREMIUM
SERVICES:
Consent Agenda
Resolution
R-154-20
AWARD BID/
PUMPING
STATION/
NEWCASTLE
ELECTRIC:
Consent Agenda
Resolution
R-155-20
APPROVE COOK
COUNTY AGMT/
CARES ACT:
Consent Agenda
Resolution
R-156-20
APPROVE
CONTRACT/
ALLIANCE
CONTRACTORS:
Consent Agenda
Resolution
R-157-20
AWARD BID/
DES PLAINES
THEATRE
SPRINKLER
SYSTEM:
Consent Agenda
Page 4 of 8 09/08/20
THE AMOUNT OF $146,672. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-154-20, A
RESOLUTION APPROVING AN AGREEMENT WITH DGO PREMIUM
SERVICES COMPANY FOR THE REMOVAL OF SNOW FROM VARIOUS CITY
SIDEWALKS DURING THE 2020/2021 WINTER. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-155-20, A
RESOLUTION APPROVING AN AGREEMENT WITH NEW CASTLE
ELECTRIC INC. FOR ELECTRICAL IMPROVEMENTS TO THE CITY'S MAPLE
STREET PUMPING STATION IN THE AMOUNT OF $87,500. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-156-20, A
RESOLUTION APPROVING AN INTERGOVERNMENTAL AND
SUBRECIPIENT AGREEMENT WITH COOK COUNTY FOR CARES ACT
RELIEF FUNDS. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-157-20, A
RESOLUTION APPROVING CHANGE ORDER NO. 1 TO THE DES PLAINES
RIVER ROAD RECONSTRUCTION CONTRACT WITH ALLIANCE
CONTRACTORS, INC IN THE AMOUNT OF $2,000,000. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to Approve Resolution R-158-20, A
RESOLUTION APPROVING AN AGREEMENT WITH AUTOMATIC FIRE
SYSTEMS, INC. FOR THE INSTALLATION OF A NEW SPRINKLER SYSTEM
AT THE DES PLAINES THEATRE IN THE AMOUNT OF $284,538. Motion
declared carried as approved unanimously under Consent Agenda.
(Cont.)
Resolution
R-158-20
SECOND
READING —
ORD. M-11-20
Consent Agenda
APPROVE
MINUTES:
Consent Agenda
APPROVE
CLOSED SESSION
MINUTES:
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-147-20
CONSIDER CITY
CODE TEXT
AMENDMENTS:
Page 5 of 8 09/08/20
Moved by Brookman, seconded by Rodd, to Approve Second Reading Ordinance
M-11-20, AN ORDINANCE AUTHORIZING THE DISPOSITION OF SURPLUS
PERSONAL PROPERTY OWNED BY THE CITY OF DES PLAINES. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to approve the Minutes of the City Council
meeting of August 17, 2020, as published. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman, seconded by Rodd, to approve the Closed Session Minutes of
the City Council meeting of August 17, 2020, as published. Motion declared carried as
approved unanimously under Consent Agenda.
FINANCE & ADMINISTRATION — Alderman Chester, Chairman
Chairman Chester presented the Warrant Register for consideration.
Moved by Chester, seconded by Rodd, to approve the Warrant Register of
September 8, 2020 in the Amount of $6,739,565.63 and approve Resolution R-160-20.
Upon roll call, the vote was:
AYES: 7 - Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Rodd, Chairman
Director of Community and Economic Development McMahon reviewed a
memorandum dated July 13, 2020.
The City of Des Plaines is requesting Text Amendments to the following sections of the
1998 Des Plaines Zoning Ordinance, as amended: (i) Section 12-7-2.J, to update the note
section of the Residential District Bulk Matrix and (ii) Sections 12-7-2.I and 12-7-3.K to
add the use of "Single-family detached dwellings" as a Conditional Use in the R-2, R-3,
R-4, C-2 and C-3 zoning districts (for existing structures only). The proposed text
amendments to the Des Plaines Zoning Ordinance which include clarifying the notes
section of the Residential District Bulk Matrix and amending regulations to the Zoning
Ordinance to allow existing, lawfully constructed single family detached homes as a
conditional use in the R-2, R-3, R-4, C-2 and C-3 zoning districts.
The Planning and Zoning Board recommended (7-0) that the City Council approve the
proposed Text Amendments.
(Cont.)
CONSIDER CLASS
6B TAX
INCENTIVE
RENEWAL/
1333-1347 S
MOUNT
PROSPECT RD:
Page 6 of 8 09/08/20
Staff recommended approval of Ordinance Z-19-20.
Moved by Rodd, seconded by Chester to Approve Ordinance Z-19-20, AN
ORDINANCE AMENDING THE TEXT OF VARIOUS SECTIONS OF THE
DES PLAINES ZONING ORDINANCE AND SUBDIVISION REGULATIONS TO
THE CITY CODE. Upon roll call, the vote was:
AYES: 7 - Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared carried.
Moved by Rodd, seconded by Goczkowski to Advance to Second Reading and Adopt
Ordinance Z-19-20, AN ORDINANCE AMENDING THE TEXT OF VARIOUS
SECTIONS OF THE DES PLAINES ZONING ORDINANCE AND SUBDIVISION
REGULATIONS TO THE CITY CODE. Upon roll call, the vote was:
AYES: 7 - Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 - None
ABSENT: 1 - Moylan
Motion declared carried.
Director of Community and Economic Development McMahon explained that the
applicant, James Campbell Company, LLC has filed an application requesting a City
resolution in support of a Class 6b Tax Incentive Renewal application.
The subject property was granted a Class 6b Property Tax Incentive in 2007 based on
new construction. Tax year 2016 was the tenth year in which the subject property is
classified as a 6b property when the assessments began to revert from the 10%
assessment level back to the 25% assessment. The property lost its 6b designation in
2019; however, the Applicant filed a timely renewal application with Cook County in
2016, the 10th year of the original incentive. The Applicant has confirmed that the
County considers the renewal application open and will activate the renewal with
Des Plaines' ratification and reoccupation of the property. If approved the 6b will last
12 years with first 10 years at a 10% level of assessment, year 11 at 15%, and year 12
at 20%.
The Applicant is still in the process of receiving bids, but plans to invest approximately
$2,000,000 - $2,400,000 in improvements to the property resulting in approximately
50-75 temporary construction jobs. After the improvements, the Subject Property is
projected to have a market value of approximately $35,112,448, which would generate
an estimated $944,938 in annual taxes and S 12,756,662 in total taxes over the life of
the 12 year renewed 6b.
The City of Des Plaines updated the Class 6b application with new criteria to consider
for any current request. Those criteria generally includes:
• Building construction value shall be at least $10 per square foot
• At least 50 new full-time jobs be generated with industrial redevelopment projects
• That the 6b is not located within an established TIF District
(Cont.)
CONSIDER
BUSINESS
ASSISTANCE
GRANT/
877 S ELMHURST
ROAD:
Page 7 of 8 09/08/20
Staff finds that all the criteria will be met.
Staff recommended that the City Council adopt Resolution R-161-20.
Moved by Rodd, seconded by Brookman, to Approve Resolution R-161-20, A
RESOLUTION SUPPORTING AND CONSENTING TO RENEWAL OF CLASS 6B
CLASSIFICATION FOR THE PROPERTY LOCATED AT 1333-1347 SOUTH
MOUNT PROSPECT ROAD. Upon roll call, the vote was:
AYES: 7- Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 None
ABSENT: 1- Moylan
Motion declared carried.
Director of Community and Economic Development McMahon reviewed a
memorandum dated August 25, 2020.
The Business Assistance Program requires City Council approval on all applications
with a project award amount over $10,000.00. Phil Mesi from Pleasant Food Caterers,
Inc. has filed a business assistance application requesting the maximum amount of
$15,000 under the Interior Build -Out Grant Program to renovate their existing Subway
restaurant at 877 Elmhurst Road. The applicant is also requesting a waiver as work
started and has been completed on the both the interior and exterior portions of the
building.
The applicant has been operating a Subway restaurant at this location since 1984 and
in 2019 initiated a complete remodel of the restaurant. Applications for Business
Assistance grant funds were filed with the Community and Economic Development
Department in 2019 but were not approved as the applicant sought major variations for
the exterior portion of the building. The applicant was advised of the program
requirements and continued with the project. On September 16, 2019 the City Council
approved the major variations for wall signage with a condition that any Business
Assistance grant funds would not be utilized for exterior work.
Interior work included remodeling the dining area to the latest Subway decor. This
work was completed in July 2019 at total cost of approximately $150,000.
Due to a discrepancy, City Manager Bartholomew suggested postponing this item until
staff provides additional information.
Moved by Rodd, seconded by Brookman to postpone this item until staff has the ability
to bring back, no later than at the October 5, 2020 City Council meeting. Upon roll
call, the vote was:
AYES: 7- Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith, Goczkowski
NAYS: 0 None
ABSENT: 1- Moylan
Motion declared carried.
CONSIDER
AMENDMENT/
CITY
MANAGER'S
(Cont.)
EMPLOYMENT
CONTRACT:
Page 8 of 8 09/08/20
LEGAL & LICENSING — Alderman Brookman, Chairman
The Fifth Amendment to the City Manager's Employment Agreement was presented for
consideration. The Employer and the Employee entered into a "City Manager Employment
Agreement" dated April 16, 2012, as amended by the First Amendment to the Agreement
on November 4, 2013, the Second Amendment to the Agreement on July 20, 2015, the
Third Amendment to the Agreement on April 2, 2018, and the Fourth Amendment to the
Agreement on April 21, 2019.
Moved by Brookman, seconded by Chester, to approve Resolution R-148-20, A
RESOLUTION APPROVING A FIFTH AMENDMENT TO THE CITY MANAGER
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF DES PLAINES AND
MICHAEL G BARTHOLOMEW to include a 2.75 percent salary increase. Upon roll
call, the vote was:
AYES: 6- Lysakowski, Rodd, Zadrozny
Brookman, Chester, Smith
NAYS: 1- Goczkowksi
ABSENT: 1- Moylan
Motion declared carried.
ADJOURNMENT: Moved by Rodd, seconded by Brookman, to adjourn the meeting. Without objection,
motion declared carried. The meeting adjourned at 7:59 p.m.
APPROVED BY ME THIS S
Matthew J. Bogusz, MAYOR
.9e ip47,
fifer L. T alapatanis — City Clrk