10_18_2012 Special Meeting 2013 Budget (2)CALL TO ORDER:
ROLL CALL:
MINUTES OF THE SPECIAL MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN ROOM 102, DES PLAINES CIVIC CENTER,
WEDNESDAY, OCTOBER 18, 2012
The Special meeting of the City Council of the City of
Des Plaines was called to order by Mayor Martin J.
Moylan at 7:00 PM in Room 102, Des Plaines Civic
Center on Thursday, October 18, 2012.
Roll call indicated the following Aldermen present:
Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten,
Wilson, Charewicz.
Also present were: City Manager Bartholomew, Director of Finance
Wisniewski, Assistant Director of Finance Bromber, Financial Analyst
Raymond, Director of Public Works & Engineering Oakley, Deputy
Director of Engineering Duddles, Deputy Director of Public Works
Ridder, Public Works Superintendent Watkins, Director of Community &
Economic Development Dambach, Police Chief Kushner, Fire Chief Wax,
Director of Information Technology Duebner and Director of Human
Resources Earl.
FINANCE COMMITTEE - Alderman Bogusz, Chair
2013 Alderman Bogusz stated that the 2013 Non - General Funds
BUDGET: would be reviewed at this meeting and include the TIF's,
Motor Fuel Tax (MFT), Community Development Block Grant,
Fund, Grant Funded Projects, Gaming Tax Fund, Debt
Service, Capital Projects, Equipment Replacement, IT
Replacement, Water /Sewer Fund, City Owned Parking, Metra-
Leased Parking, Risk Management, Health Benefits and
Library.
Discussions were held with the Aldermen and residents
regarding each of the departments and responses were made
by Staff during the discussion for each department or
fund.
Library - Library Director Sorensen presented the Library
budget and highlighted the Capital Project proposed for
2012.
Non - General Fund -
TIF #1 - City Manager Bartholomew and Director of Public
Works and Engineering Oakley presented and answered
questions from the Aldermen.
Director Oakley will provide the Aldermen with additional
information regarding Line Item 6515 - Street Lights and
Line Item 6325 - Winter Decorations
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2013 Alderman Sayad requested that Account Number 6620 -
BUDGET: Incentive - Fagade Rehab - $100,000 be held for further
discussion at the October 20, 2012 meeting.
Staff Approved Budget Requests -
Downtown Parking Machine Replacement - $68,200
Streetscaping Improvements - $2,000,000
Moved by Walsten to POSTPONE discussion on the Staff
Approved request for The Downtown TIF #1 - Streetscaping
Improvements in the amount of $200,000,000 until a better
plan is proposed. Died for a lack of a second.
CCTV /Security Cameras /City Parking Structures - $210,000
This item was not recommended for approval by Staff and
was noted that the request would be reevaluated once the
City reviews the contractual obligations.
Moved by Haugeberg, seconded by Robinson, to approve
Budget Request for CCTV /Security Camera Installation City
Parking Structures - Account Number 7200 - Supplies -
Digital Video Camera System Metropolitan Square, in the
amount of $115,000. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Wilson, seconded by Walsten, to approve Budget
Request for CCTV /Security Camera Installation City
Parking Structures - Account Number 7200 - Supplies -
Digital Video Camera System 701 Lee Street, in the amount
of $95,000. Upon roll call, the vote was:
AYES: 7- Haugeberg, Robinson, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 1- Bogusz
Motion declared carried.
TIF #3 - Director of Finance Wisniewski presented and
answered questions from the Aldermen.
Budget Requests - None
TIF #4 - Director of Finance Wisniewski presented and
answered questions from the Aldermen.
Staff to provide Budget Request for Account Number 8100 -
Improvements - Water, in the amount of $450,000 and this
item to be addressed at the October 30, 2012 meeting.
Budget Requests - None p
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2013 Alderman Sayad requested that a Committee meeting be
BUDGET: scheduled at a later date to discuss the pros and cons of
TIF #4 and whether it should be dissolved.
TIF #5 - Director of Finance Wisniewski presented and
answered questions from the Aldermen.
Budget Requests - None
TIF #6 - City Manager Bartholomew and Director of Finance
Wisniewski presented and answered questions from the
Aldermen.
Budget Requests - None
Staff to provide background information regarding the
streets and street vacations in TIF #6 before the October
30, 2012 meetina.
Motor Fuel Tax - Director of Finance Wisniewski presented
and answered questions from the Aldermen.
Budget Requests - None
CDBG Fund - Director of Finance Wisniewski presented and
answered questions from the Aldermen.
Budget Requests - None
Grant Funded Projects - City Manager Bartholomew and
Director of Finance Wisniewski presented and answered
questions from the Aldermen.
Budget Requests - None
Debt Service - Director of Finance Wisniewski presented
and answered questions from the Aldermen.
Budget Requests - None
Gaming Tax Fund - Director of Finance Wisniewski
presented and answered questions from the Aldermen.
Budget Requests - None
Staff to reformat and reissue the Gaming Tax Fund
Overview Chart (Page 317) to include yearly revenue
projections before the October 30, 2012 meeting.
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2013 The Committee of the Whole recessed at 8:57 p.m.
BUDGET:
The Committee of the Whole reconvened at 9:07 p.m.
Capital Projects - City Manager Bartholomew, Director of
Finance Wisniewski, Director of Public Works and
Engineering Oakley and Assistant Director of Engineering
Duddles presented and answered questions from the
Aldermen.
Budget Requests -
Fagade Rehabilitation - Police Station - $148,600
Lee Street Sidewalk - $25,000
Oakton St. LED Streetlighting Pilot Project - $46,180
Acceleration of Current 5 -Year CIP Projects - $2,100,000
Mr. Al Brown, 675 Pearson Street, addressed the Committee
of the Whole stating that he has been in lighting for 25
years; be careful of the projects you are buying and keep
track of past costs and total costs within a pilot
project.
Moved by Bogusz, seconded by Sayad, to change the Budget
Request for Storm Water Management Master Plan Phase II,
Account Number 8100 - Improvements - Storm Sewer
Installation - 2013, in the amount of $2,000,000 from Not
Approved to Approved. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Ms. Candy Cole, 1530 Pennsylvania Avenue, addressed the
Committee of the Whole stating that she approached the
City Council a few years ago requesting that the Storm
Water Management Plan be accelerated; are there any
other projects that need to be completed to showcase our
great City?
Moved by Sayad, seconded by Brookman, to add $800,000
from the Reserve Fund to Account Number 6155 - Sidewalk
Improvements. After further discussion, Alderman
Brookman withdrew his second and the motion died for lack
of a second.
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2013 Moved by Bogusz, seconded by Haugeberg, that Staff
BUDGET: provide the Aldermen with a list of potential Capital
Improvement projects that the City can invest the
unreserved Fund Balance and discussion take place at the
next Budget Meeting on October 30, 2012 if the Fund
Balance is sufficient to support these projects. Upon
roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Equipment Replacement - Director of Finance Wisniewski
presented and answered questions from the Aldermen.
Budget Requests -
Engineering CERF for Vehicles - $27,000
Public Works CERF for Vehicles - $152,500
Police CERF for Vehicles - $436,173
Fire CERF for Vehicles - $1,466,000
Moved by Bogusz, seconded by Walsten, to remove the
Approved Budget Request for Fire Capital Equipment
Replacement Fund (CERF) for Vehicles - Account Number
8020 - Vehicles - Simon LIT Duplex D450 Ladder Truck in
the amount of $1,400,000; retain the amount in the CERF
Fund, but do not designate the funds for the Ladder
Truck. Upon roll call, the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
IT Replacement - Director of Finance Wisniewski presented
and answered questions from the Aldermen.
Budget Requests -
Online UPS for Data Center - $3,600
Station #1 Copier- Scanner - $2,300
iPADs and Cases for Engineering & Public Works - $3,515
Fire Mobile Data Computer MDC - $9,825
Dell Appassure Backup Software - $21,000
Printers for Ambulances - $11,500
Adobe Acrobat Licenses - $3,850
Revenue Interface /Collections Software - $14,000
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2013 Water /Sewer Fund - City Manager Bartholomew and Director
BUDGET: of Finance Wisniewski presented and answered questions
from the Aldermen.
Budget Requests -
Water Fund CERF for Vehicles - Backhoe - $125,000
Moved by Charewicz, seconded by Robinson, that the
recommended rate of increase for water /sewer and the pass
through of the Chicago Water rate increase be discussed
at the October 30, 2012 Budget Meeting. Upon roll call,
the vote was:
AYES: 8- Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
City -Owned Parking - Director of Finance Wisniewski
presented and answered questions from the Aldermen.
Budget Requests - None
ADJOURNMENT:
Metra- Leased Parking - Director of Finance Wisniewski
presented and answered questions from the Aldermen.
Budget Requests -
Parking Machine Upgrades - Cumberland Train Stn. - $12,160
Risk Management - Director of Finance Wisniewski
presented and answered questions from the Aldermen.
Budget Requests - None
Health Benefits - Director of Human Resources Earl
presented and answered questions from the Aldermen.
Budget Requests - None
Moved by Robinson, seconded by Bogusz, to adjourn the
Committee of the Whole Meeting of the City Council.
Motion declared carried. Meetiaq aourned at 10:57 PM.
tk- Nancy Pe
APPROVED BY ME THIS
DAY OF , 2012
Marti o an, MAYOR
son - Deputy City Clerk