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10_17_2012 Special Meeting 2013 Budget (2)MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, WEDNESDAY, OCTOBER 17, 2012 CALL TO The Special Meeting of the City Council of the City of Des Plaines, Illinois, ORDER: was called to order by Mayor Martin J. Moylan at 7:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Wednesday, October 17, 2012. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Bogusz, Sayad, Brookman, Walsten and Charewicz. Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Assistant Director of Finance Bromber, Financial Analyst Raymond, Director of Public Works and Engineering Oakley, Deputy Director of Engineering Duddles, Deputy Director of Public Works Ridder, Director of Community & Economic Development Dambach, Police Chief Kushner, Fire Chief Wax, Director of Information Technology Duebner, Director of Media Services Kozenczak, Media Specialist Soderberg, and Director of Human Resources Earl. FINANCE COMMITTEE — Alderman Bogusz, Chair 2013 Alderman Bogusz stated that the 2013 General Funds would be reviewed at this BUDGET: meeting and includes Elected Office, City Manager, Finance, Community and Economic Development, Public Works and Engineering, Police, EMA, Fire and Police Commission and General Fund Overhead. Discussions were held with the Aldermen and residents regarding each of the departments and responses were made by Staff during the discussion for each department or fund. Director of Finance Wisniewski gave an overview of the proposed 2013 Budget. Overview - Staff will provide the Aldermen with a copy of the Midwest Gaming Agreement related to the sharing of revenues. General Fund - Elected Office — City Manager Bartholomew presented and answered questions from the Aldermen. Staff will provide the Aldermen with information reeardina an online subscription to Crain's Chicago Business magazine. Staff Approved Budget Requests — v� Education Seminars for City Clerk - $645 Professional Development for City Clerk - $1,500 Page 2 of 5 10/17/12 2013 City Manager - City Manager Bartholomew presented and answered questions BUDGET: from the Aldermen. Cont' d) Legal - City Manager Bartholomew presented and answered questions from the Aldermen. Director of Finance Wisniewski answered questions from the Aldermen. Staff will provide for the Aldermen a copy of the contract for General Counsel before the October 30, 2012 meeting. Information Technology - City Manager Bartholomew presented and answered questions from the Aldermen. Budget Requests - None Media Services - City Manager Bartholomew presented and answered questions from the Aldermen. Director of Finance Wisniewski answered questions from the Aldermen. Staff Approved Budget Requests — Miscellaneous Equipment - $1,500 Equipment — CD/DVD Duplicator/printer - $2,000 Mr. Brian Burkross, 2133 Webster Lane, addressed the Committee of the Whole asking when the time is appropriate to bring up several issues including the tax levy. Chairman Bogusz suggested that the October 30, 2012 meeting would be the appropriate time. Human Resources - City Manager Bartholomew presented and answered questions from the Aldermen. Budget Requests - None Health and Human Services - City Manager Bartholomew presented and answered questions from the Aldermen. Budget Requests - None Finance — Director of Finance Wisniewski presented and answered questions from the Aldermen. Budget Requests - None Page 3 of 5 10/17/12 2013 Community and Economic Development — City Manager Bartholomew BUDGET: presented and answered questions from the Aldermen. (Cont'd) Budget Requests - None Public Works & Engineering — City Manager Bartholomew presented and answered questions from the Aldermen. Director of Public Works and Engineering Oakley presented and answered questions from the Aldermen. Staff Approved Budget Requests — Training Membership with NIPSTA - $3,000 Purchase Asset Management and Work Order Software - $33,500 EAB Tree and Stump Removal Contract - $200,000 Temporary Wages Increase - $30,000 Asphalt Milling - $25,000 Council Chamber Repair and/or Remodel - $395,000 Fleet Software Upgrade - $35,500 Staff Budget Requests Not Approved — Mobile Column Lift — Vehicle Maintenance - $6000 (This request will be reviewed in the following budget year.) Deputy Director of Public Works Ridder answered questions from the Aldermen. The Committee of the Whole recessed at 8:35 p.m. The Committee of the Whole reconvened at 9:07 p.m. Mr. Al Brown, 675 Pearson Street, addressed the Committee of the Whole stating his concern about purchasing software for $33,000, training, maintenance and whether the vendor has a stable business. Director Oakley will provide the Aldermen with additional information regarding the benefits of the Northeastern Illinois Public Safety Training Academy (NIPSTA) membership and training courses available for Public Works page 138 of the Budget). Director Oakley will provide the Aldermen with information over SWAP and whether or not the City used them in the prior year. Director Oakley will provide the Aldermen with information over the shift of employees on Saturday and Sunday and the cost benefit analysis of these individuals working during those times. Page 4 of 5 10/17/12 2013 Director Oakley will provide the Aldermen with additional information over the BUDGET: budget request related to the City Council Chambers, specifically the cost of (Cont'd) replacing the video cameras (page 155 of the Budget). Police - City Manager Bartholomew presented and answered questions from the Aldermen. Staff Approved Budget Requests — Staff and Command School - $12,000 Animal Control/Skunk Removal - $155000 Emergency Management Agency - City Manager Bartholomew presented and answered questions from the Aldermen. Staff Approved Budget Requests — Replacement — City Warning Siren - $28,046 Staff will provide the Aldermen with a copy of the GIS map listing the Warning Sirens throughout town. Fire — Chief Wax presented and answered questions from the Aldermen. Staff Approved Budget Requests — Station #1 Apparatus Room Speaker Upgrade - $5,500 Ambulance Cot Maintenance - $19200 Ambulance Bariatric Conversion - $18,000 Replacement of Fire Department Access Keyboxes - $245,280 Staff Budget Requests Not Approved — Special Projects Laptops - $2,800 Hazardous Materials Response Team Laptop — $1,400 (These requests will be reviewed in the following budget year.) Chief Wax will provide the Aldermen with additional information over the automatic defibrillators and the ability of Police personnel to have them in the squad vehicles. Chief Wax will provide the Aldermen with additional information over the options available for the Knox Boxes and different ways to have this implemented in town (page 213 of the Budget). Police & Fire Commission - City Manager Bartholomew presented and answered questions from the Aldermen. Budget Requests - None Page 5 of 5 10/17/12 2013 Overhead - Historical Society — Subsidy — At the beginning of the meeting, BUDGET: Chairman Bogusz suggested that the subsidy requested by the Historical (Cont'd) Society be considered by the Committee of the Whole rather than make the members of the Historical Society wait until a much later time in the meeting. ADJOURNMENT: Chairman Bogusz explained that past practice by Staff is to "Not Approve" the subsidy request initially. The Committee of the Whole would then discuss the request. Director Wisniewski gave a history of the amount of subsidies given to the Historical Society over the last four years. Ms. Shari Caine, Executive Director and Ms. Elizabeth Makelim, President of the Board of Trustees presented and answered questions from the Aldermen. Moved by Sayad, seconded by Bogusz, to adjourn the Committee of the Whole Meeting of the City Council. Motion declared carried. Meeting adjourned at 9:47 p.m. u Gloria J. Ludwig —CITY eLERK APPROVED BY ME THIS I INS WNNMAN 1 Martin/l/Movian, MAYOR