10_17_2012 Special Meeting 2013 Budget (2)MINUTES OF THE SPECIAL MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
WEDNESDAY, OCTOBER 17, 2012
CALL TO The Special Meeting of the City Council of the City of Des Plaines, Illinois,
ORDER: was called to order by Mayor Martin J. Moylan at 7:00 p.m. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic Center on
Wednesday, October 17, 2012.
ROLL CALL:
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Sayad, Brookman, Walsten and Charewicz.
Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Assistant Director of
Finance Bromber, Financial Analyst Raymond, Director of Public Works and Engineering Oakley,
Deputy Director of Engineering Duddles, Deputy Director of Public Works Ridder, Director of
Community & Economic Development Dambach, Police Chief Kushner, Fire Chief Wax, Director of
Information Technology Duebner, Director of Media Services Kozenczak, Media Specialist Soderberg,
and Director of Human Resources Earl.
FINANCE COMMITTEE — Alderman Bogusz, Chair
2013 Alderman Bogusz stated that the 2013 General Funds would be reviewed at this
BUDGET: meeting and includes Elected Office, City Manager, Finance, Community and
Economic Development, Public Works and Engineering, Police, EMA, Fire and
Police Commission and General Fund Overhead.
Discussions were held with the Aldermen and residents regarding each of the
departments and responses were made by Staff during the discussion for each
department or fund.
Director of Finance Wisniewski gave an overview of the proposed 2013
Budget.
Overview - Staff will provide the Aldermen with a copy of the Midwest
Gaming Agreement related to the sharing of revenues.
General Fund -
Elected Office — City Manager Bartholomew presented and answered questions
from the Aldermen.
Staff will provide the Aldermen with information reeardina an online
subscription to Crain's Chicago Business magazine.
Staff Approved Budget Requests — v�
Education Seminars for City Clerk - $645
Professional Development for City Clerk - $1,500
Page 2 of 5 10/17/12
2013 City Manager - City Manager Bartholomew presented and answered questions
BUDGET: from the Aldermen.
Cont' d)
Legal - City Manager Bartholomew presented and answered questions from the
Aldermen.
Director of Finance Wisniewski answered questions from the Aldermen.
Staff will provide for the Aldermen a copy of the contract for General Counsel
before the October 30, 2012 meeting.
Information Technology - City Manager Bartholomew presented and
answered questions from the Aldermen.
Budget Requests - None
Media Services - City Manager Bartholomew presented and answered
questions from the Aldermen.
Director of Finance Wisniewski answered questions from the Aldermen.
Staff Approved Budget Requests —
Miscellaneous Equipment - $1,500
Equipment — CD/DVD Duplicator/printer - $2,000
Mr. Brian Burkross, 2133 Webster Lane, addressed the Committee of the
Whole asking when the time is appropriate to bring up several issues including
the tax levy. Chairman Bogusz suggested that the October 30, 2012 meeting
would be the appropriate time.
Human Resources - City Manager Bartholomew presented and answered
questions from the Aldermen.
Budget Requests - None
Health and Human Services - City Manager Bartholomew presented and
answered questions from the Aldermen.
Budget Requests - None
Finance — Director of Finance Wisniewski presented and answered questions
from the Aldermen.
Budget Requests - None
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2013 Community and Economic Development — City Manager Bartholomew
BUDGET: presented and answered questions from the Aldermen.
(Cont'd)
Budget Requests - None
Public Works & Engineering — City Manager Bartholomew presented and
answered questions from the Aldermen.
Director of Public Works and Engineering Oakley presented and answered
questions from the Aldermen.
Staff Approved Budget Requests —
Training Membership with NIPSTA - $3,000
Purchase Asset Management and Work Order Software - $33,500
EAB Tree and Stump Removal Contract - $200,000
Temporary Wages Increase - $30,000
Asphalt Milling - $25,000
Council Chamber Repair and/or Remodel - $395,000
Fleet Software Upgrade - $35,500
Staff Budget Requests Not Approved —
Mobile Column Lift — Vehicle Maintenance - $6000
(This request will be reviewed in the following budget year.)
Deputy Director of Public Works Ridder answered questions from the
Aldermen.
The Committee of the Whole recessed at 8:35 p.m.
The Committee of the Whole reconvened at 9:07 p.m.
Mr. Al Brown, 675 Pearson Street, addressed the Committee of the Whole
stating his concern about purchasing software for $33,000, training,
maintenance and whether the vendor has a stable business.
Director Oakley will provide the Aldermen with additional information
regarding the benefits of the Northeastern Illinois Public Safety Training
Academy (NIPSTA) membership and training courses available for Public
Works page 138 of the Budget).
Director Oakley will provide the Aldermen with information over SWAP and
whether or not the City used them in the prior year.
Director Oakley will provide the Aldermen with information over the shift of
employees on Saturday and Sunday and the cost benefit analysis of these
individuals working during those times.
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2013 Director Oakley will provide the Aldermen with additional information over the
BUDGET: budget request related to the City Council Chambers, specifically the cost of
(Cont'd) replacing the video cameras (page 155 of the Budget).
Police - City Manager Bartholomew presented and answered questions from the
Aldermen.
Staff Approved Budget Requests —
Staff and Command School - $12,000
Animal Control/Skunk Removal - $155000
Emergency Management Agency - City Manager Bartholomew presented and
answered questions from the Aldermen.
Staff Approved Budget Requests —
Replacement — City Warning Siren - $28,046
Staff will provide the Aldermen with a copy of the GIS map listing the Warning
Sirens throughout town.
Fire — Chief Wax presented and answered questions from the Aldermen.
Staff Approved Budget Requests —
Station #1 Apparatus Room Speaker Upgrade - $5,500
Ambulance Cot Maintenance - $19200
Ambulance Bariatric Conversion - $18,000
Replacement of Fire Department Access Keyboxes - $245,280
Staff Budget Requests Not Approved —
Special Projects Laptops - $2,800
Hazardous Materials Response Team Laptop — $1,400
(These requests will be reviewed in the following budget year.)
Chief Wax will provide the Aldermen with additional information over the
automatic defibrillators and the ability of Police personnel to have them in the
squad vehicles.
Chief Wax will provide the Aldermen with additional information over the
options available for the Knox Boxes and different ways to have this
implemented in town (page 213 of the Budget).
Police & Fire Commission - City Manager Bartholomew presented and
answered questions from the Aldermen.
Budget Requests - None
Page 5 of 5 10/17/12
2013 Overhead - Historical Society — Subsidy — At the beginning of the meeting,
BUDGET: Chairman Bogusz suggested that the subsidy requested by the Historical
(Cont'd) Society be considered by the Committee of the Whole rather than make the
members of the Historical Society wait until a much later time in the meeting.
ADJOURNMENT:
Chairman Bogusz explained that past practice by Staff is to "Not Approve" the
subsidy request initially. The Committee of the Whole would then discuss the
request.
Director Wisniewski gave a history of the amount of subsidies given to the
Historical Society over the last four years.
Ms. Shari Caine, Executive Director and Ms. Elizabeth Makelim, President of
the Board of Trustees presented and answered questions from the Aldermen.
Moved by Sayad, seconded by Bogusz, to adjourn the Committee of the Whole
Meeting of the City Council. Motion declared carried. Meeting adjourned at
9:47 p.m.
u
Gloria J. Ludwig —CITY eLERK
APPROVED BY ME THIS
I INS WNNMAN 1
Martin/l/Movian, MAYOR