12-19-2011CALL TO
ORDER:
ROLL CALL:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, DECEMBER 19, 2011
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Martin J. Moylan at 7:00 p.m. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday,
December 19, 2011.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Sayad, Brookman, Walsten, Wilson, and Charewicz.
Also present were: Acting City Manager Slowinski, Director of Finance Wisniewski, Deputy Police
Chief Kozak, Fire Chief Wax, Director of Public Works and Engineering Oakley, Director of Human
Resources Earl, Director of Information Technology Duebner, Director of Community & Economic
Development Bartholomew, and City Attorney Wiltse.
PRAYER AND
PLEDGE:
CITIZEN
PART.:
CONSENT
AGENDA:
MINUTES:
Consent
Agenda
The opening prayer was given by Deacon Jim Ernst of Our Lady of Hope
Church, followed by the Pledge of Allegiance.
Mr. Larry Arkus addressed the City Council stating that he was there on behalf
of his father, Chester Arkus, who has lived at 2286 Cedar Street since 1956, and
requested that the Des Plaines River be dredged; every state of a past President
as well as the present President receives benefits during his term; go for the
federal money; dredging should help in flood control.
Motion by Sayad, seconded by W alsten, to establish the Consent Agenda,
except for Items 3, 3a, 4, 4a, 7, 7a, 8, Sa and 10. Motion declared carried.
Motion by W alsten, seconded by Robinson, to approve Consent Agenda, except
for Items 3, 3a, 4, 4a, 7, 7a, 8, 8a and 10. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, W alsten, Wilson, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
The minutes were approved; Staff recommendations and requests were approved;
Resolutions R-161-11 and R-167-11 were adopted, and Ordinance Z-36-11 was
placed on Second Reading and adopted.
Moved by W alsten, seconded by Robinson, to approve minutes of the Regular
Meeting of the City Council held December 5, 2011, as published. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by W alsten, seconded by Robinson, to approve minutes of the Executive
Session of the City Council meeting held December 5, 2011. Motion declared
carried as approved unanimously under Consent Agenda.
RESPONSIBLE
BIDDER:
Ordinance
M-66-11
RESCIND
ORDINANCE
M-17-04/
VACATION OF
TIMES DRIVE
RIGHTOFWAY:
Ordinance
M-67-11
AMEND CITY
CODE/
ADMIN. HRGS.
PROGRAM:
Consent
Agenda
Ordinance
M-68-11
NSECC/
FIRE DEPT COM.:
Consent
Agenda
Resolution
R-161-11
Page 2 of 7 12/19/11
Alderman Brookman requested that this item be removed from the Consent
Agenda for discussion.
Alderman Brookman is in favor of responsible bidders and has some concerns;
there are six additional requirements in the ordinance; may reduce number of
bidders; concerned about lawsuits; he will vote no.
Moved by Sayad, seconded by Bogusz, to approve an ordinance to define
responsible bidders in the case of bidders for construction projects (construction
of new facilities, renovation of current facilities or road construction projects)
over $25,000.00 should be added to Formal Contract Procedures to guarantee
responsible bidders answer City contract solicitations; and further recommend
to place on First Reading Ordinance M-66-11, AN ORDINANCE AMENDING
TITLE 1, "ADMINISTRATIVE," CHAPTER 10, "PURCHASING POLICES
AND GUIDELINES," SECTION 5, "FORMAL CONTRACT
PROCEDURES," OF THE CITY CODE BY ADDING RESPONSIBLE
BIDDER REQUIREMENT. Motion declared carried. Alderman Brookman
voted no.
Staff requested that this item be pulled from Consent Agenda.
City Attorney Wiltse stated that he received a letter from Mr. Nick Mitchell
dated December 15, 2011 which included stamped copies of two Notices of
Appeal to the Illinois Appellate Court; Mr. Mitchell believes his (Riviera)
project is still viable and he is in the Appellate Court. Based on this
information, City Attorney Wiltse recommended that the City Council not vote
on this matter. It was the consensus of the Aldermen to remove this Ordinance
from Consent Agenda. There were no objections.
Moved by W alsten, seconded by Robinson, to concur with Staff
recommendation and agree to add a Civil Engineer as one having authority to
sign a complaint on behalf of the City to issue Citations for the Administrative
Hearings Program; and further recommend to place on First Reading Ordinance
M-68-11, AN ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE,"
CHAPTER 16, "ADMINISTRATIVE HEARINGS PROGRAM," SECTION 7,
"AUTHORIZATION TO ISSUE ADMINISTRATIVE CITATIONS," OF THE
DES PLAINES CITY CODE. Motion declared carried as approved
unanimous I y under Consent Agenda.
Moved by W alsten, seconded by Robinson, to concur with Staff
recommendation to authorize payment to North Suburban Emergency
Communications Center (NSECC), 1420 Miner Street, Des Plaines, Illinois
60016, for mandatory Narrowbanding of the radio communication
receiver/transmitter sites for the Fire Department portion in a not-to-exceed
amount of $25,000.00; and further recommend to adopt Resolution R-161-11, A
RESOLUTION AUTHORIZING PAYMENT TO THE NORTH SUBURBAN
EMERGENCY COMMUNICATIONS CENTER FOR NARROWBANDING
OF FIRE DEPARTMENT RADIO RECENERS AND TRANSMITTEt\1-
MODEL COM.
GRANT/ACTIVE
TRANS. PLAN:
Resolution
R-162-11
MODEL COM.
GRANT/
COMPLETE
STREETS
POLICY:
Resolution
R-163-11
SIX-MONTH
EXT.IMAP 282
CBA:
Resolution
R-167-11
ORDINANCE
M-65-11
REFIN. BONDS/
SCIENCE & ARTS
ACADEMY:
Page 3 of 7 12/19/11
Motion declared carried as approved unanimously under Consent Agenda.
Alderman Sayad requested that this item be pulled from Consent Agenda.
Moved by Sayad, seconded by Walsten, to send the Model Communities Grant
-Active Transportation Plan back to the Engineering Committee for review.
Motion declared carried.
Alderman Brookman requested that this item be pulled from Consent Agenda.
Moved by Brookman, seconded by Sayad, to send the Model Communities
Grant -Complete Streets Policy back to the Engineering Committee for review.
Motion declared carried.
Moved by W alsten, seconded by Robinson, to concur with Staff
recommendation to authorize staff to extend the existing Collective Bargaining
Agreement (CBA) between the City of Des Plaines and the Metropolitan
Alliance of Police (MAP), Des Plaines Civilians Chapter #282, for six months
to expire on June 30, 2011; and further recommend to adopt Resolution R-167-
11, A RESOLUTION AUTHORIZING A SIX MONTH EXTENSION TO
THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
METROPOLITAN ALLIANCE OF POLICE, DES PLAINES CIVILIAN
CHAPTER #282 AND THE CITY OF DES PLAINES. Motion declared
carried as approved unanimously under Consent Agenda.
Director of Finance Wisniewski reviewed her Memorandum of November 22,
2011 stating that the First Amendment to the Bond and Loan Agreement has
been amended to include all of the refinancing amounts, and the outstanding
amount of bonds of the First Amendment is $7,189,688.07 which includes the
costs of issuance. Director of Finance Wisniewski answered questions from the
Aldermen.
Moved by Bogusz, seconded by Robinson, to adopt Ordinance M-65-11,
ORDINANCE AUTHORIZING THE AMENDMENT OF THE BOND AND LOAN
AGREEMENT AMONG THE CITY OF DES PLAINES, ILLINOIS, SCIENCE AND ARTS
ACADEMY AND FIRST MIDWEST BANK RELATING TO THE ISSUER'S SCHOOL
FACILITY REVENUE BONDS (SCIENCE AND ARTS ACADEMY PROJECT), SERIES
2006; AND RELATED MATTERS in the amount of $7,189,688.07. Upon roll call,
the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, W alsten, Wilson, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
ORDINANCE
Z-36-11
COND. USE/
855 RAND RD.:
Consent
Agenda
WARRANT
REGISTER:
SIGN
VARIATION/
1501-1585 SOUTH
RIVER RD.:
Page 4 of 7 12/19/11
Moved by W alsten, seconded by Robinson, to concur with Staff
recommendation to adopt Ordinance Z-36-11, AN ORDINANCE GRANTING
A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 7.3-6
C. OF THE DES PLAINES ZONING ORDINANCE TO ALLOW THE
OPERATION OF A MOTOR VEHICLE SALES BUSINESS WITH
ACCESSORY MOTOR VEHICLE REPAIR AND AUTO BODY REPAIR AT
855 EAST RAND ROAD, DES PLAINES, ILLINOIS (CASE #11-058-CU),
AS AMENDED. Motion declared carried as approved unanimously under
Consent Agenda.
MAYOR MOYLAN DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION -Alderman Bogusz, Chair
Moved by W alsten, seconded by Sayad, to recommend to the City Council
approval of the December 19, 2011 -Warrant Register, in the total amount of
$3,133,885.03; and further recommend that Resolution R-164-11 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT -Alderman Haugeberg, Chair
Senior Planner Mangum reviewed his Memorandum of November 30, 2011
regarding an Amendment to Localized Alternative Sign Regulation Plan for
O'Hare Honda Group, 1501-1585 South Des Plaines River Road, Case #11-
064-LSA and answered questions from the Aldermen.
Petitioner must meet the following conditions:
1. The changeable copy may not be animated, however graphics of
stationary objects with no movement or animation shall be allowed.
The copy may be changed no more than once every 10 seconds.
2. The changeable copy shall be specific to the business in which the sign
is intended.
3. No sounds from the sign will be permitted.
4. Automatic Dimming. Electronic Message Board Signs shall be equipped
with light sensing devices or a scheduled dimming timer which
automatically dims the intensity of the light emitted by the Sign during
ambient low-light and nighttime (dusk to dawn) conditions. The Signs
shall not exceed five hundred ( 500) nits of intensity as measured at the
Sign surface during nighttime and low-light conditions and five
thousand (5,000) nits during daytime hours.
5. Prior to issuance of the sign permit, the existing pole sign along the
Oakton Street frontage shall be removed.
6. Prior to issuance of the sign permit, landscaping shall be installed at the
base of the two existing pole signs along the Des Plaines River Road
frontage. The landscaping shall consist of a square, rectangle, oval or
circle, whose area shall be 3 feet in width on each side of the sign's
base. ~~~
1501-1585 SOUTH
RIVER RD.:
(Cont'd)
INTERLOCAL
AGR./
MEALS ON
WHEELS:
INTERLOCAL
AGR./
DES PLAINES
SENIOR CENTER:
HOME
GENERATOR
PROGRAM/
EXPIRATION
DATE:
Page 5 of 7 12/19/11
7. Prior to issuance of the sign permit, the Petitioner shall provide all
applicable IDOT sign permits or acknowledgement that an IDOT permit
is not required.
8. The leading edge of the sign shall be set back a minimum of 5' from the
proposed property line, per IDOT Des Plaines River Road plans and/or
IDOT Land Acquisition Packet.
9. The Petitioner agrees to distribute the Localized Alternative Sign
Regulation Plan as part of the auto sales group's leasing documents and
require conformance of all existing and future tenants to the Localized
Alternative Sign Regulation Plan.
10. The sign shall conform to all lighting standards as per City Code.
Moved by W alsten, seconded by Robinson, to recommend to the City Council
approval to place on First Reading Ordinance Z-40-11 at appropriate time this
evening. Motion declared carried.
COMMUNITY SERVICES -Alderman Wilson, Chair
Mr. Steve Samuelson, President and CEO of the Frisbie Senior Center,
addressed the Committee of the Whole providing a status report on the Meals
on Wheels program and answered questions from the Aldermen.
Moved by W alsten, seconded by Bogusz, to recommend to the City Council
continued support of the Meals on Wheels program by approval of the
Interlocal Agreement and adopting Resolution R-165-11 at appropriate time this
evening. Motion declared carried.
Mr. Steve Samuelson, President and CEO of the Frisbie Senior Center,
addressed the Committee of the Whole providing a status report on the Senior
Center activities and answered questions from the Aldermen.
Moved by Robinson, seconded by Sayad, to recommend to the City Council
continued support of the Des Plaines Community Senior Center by approval of
the Interlocal Agreement and adopting Resolution R-166-11 at appropriate time
this evening. Motion declared carried.
ENGINEERING -Alderman Sayad, Chair
Acting City Manager Slowinski reviewed his Memorandum of December 9,
2011 regarding the Home Generator Assistance Program and answered
questions from the Aldermen. The consensus of the Aldermen was to allow
residents until June 30, 2012 to install a home generator due to a back up in
installation appointments by contractors.
Moved by Robinson, seconded by Charewicz, to recommend to the City
Council to terminate the Home Generator Assistance Program on January 31,
2012 by adopting Resolution R-168-11 at appropriate time this evenmg.
Motion declared carried. t ~~
WARRANT
REGISTER:
Resolution
R-157-11
SIGN
VARIATION/
1501-1585 SOUTH
RIVER RD.:
Ordinance
Z-40-11
INTERLOCAL
AGR./
MEALS ON
WHEELS:
Resolution
R-165-11
INTERLOCAL
AGR./
DES PLAINES
Page 6 of 7 12/19/11
MAYOR MOYLAN ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Moved by Bogusz, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt Resolution R-164-11, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $3,133,885.03. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, Walsten, Wilson, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Haugeberg, seconded by Sayad, to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance Z-40-11, AN
ORDINANCE GRANTING AN AMENDMENT TO AN APPROVED
LOCALIZED ALTERNATIVE SIGN REGULATION PLAN/CONDITIONAL
USE PERMIT TO ALLOW A NEW POLE SIGN WITH AN ELECTRONIC
MESSAGE BOARD IN ACCORDANCE WITH SECTION 11.8 OF THE
ZONING CODE AT 1501-1585 S. DES PLAINES RIVER ROAD, DES
PLAINES, ILLINOIS (CASE #11-064-LSA). Upon roll call, the vote was:
A YES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, W alsten, Wilson, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Wilson, seconded by Haugeberg, to concur with recommendation of
Committee of the Whole to adopt Resolution R-165-11, A RESOLUTION
AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF DES PLAINES AND THE DES PLAINES
COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING
FOR ADMINISTERING THE MEALS ON WHEELS PROGRAM. Upon roll
call, the vote was:
AYES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, W alsten, Wilson, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Wilson, seconded by Robinson, to concur with recommendation of
Committee of the Whole to adopt Resolution R-166-11, A RESOLUTION
AUTHORIZING THE EXECUTION OF AN INTERLOCAL AGREEM~~!
Page 7 of 7 12/19/11
SENIOR CENTER: BETWEEN THE CITY OF DES PLAINES, THE DES PLAINES PARK
DISTRICT AND THE DES PLAINES COMMUNITY SENIOR CENTER
Resolution
R-166-11
HOME
GENERATOR
PROGRAM/
EXPIRATION
DATE:
Resolution
R-168-11
EXECUTIVE
SESSION:
FOR THE PROVISION OF FUNDING FOR SERVICES. Upon roll call, the
vote was:
AYES:
NAYS:
ABSENT:
8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, W alsten, Wilson, Charewicz
0-None
0-None
Motion declared carried.
Moved by Sayad, seconded by Charewicz, to concur with recommendation of
Committee of the Whole to adopt Resolution R-168-11, A RESOLUTION
TERMINATING THE HOME GENERATOR REIMBURSEMENT
PROGRAM IN THE CITY OF DES PLAINES. Upon roll call, the vote was:
A YES: 8-Haugeberg, Robinson, Bogusz, Sayad,
Brookman, W alsten, Wilson, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Haugeberg, seconded by Robinson, to go into Executive Session to
discuss Sale, Lease, or Acquisition of Real Property and Personnel. Motion
passed unanimously. There were no objections.
The City Council recessed at 7:55 p.m.
The City Council reconvened at 8:35 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Bogusz, Sayad, Brookman, W alsten, Wilson, and Charewicz.
Moved by Brookman, seconded by Walsten, that the City allocate $15,000.00
for a parking study to develop and operate a surface parking lot on the 5 acres
occupied by Ace Rent a Car. Aldermen Haugeberg, Robinson, Bogusz, Sayad,
Wilson and Charewicz voted no. Motion declared FAILED.
ADJOURNMENT: Moved by Bogusz, seconded by Haugeberg, that the regular meeting of the City
Council adjourn. Motion declared carried. Meeting adjourned at 8:37 p.m.
APPROVED BY ME THIS I/ "ft;_