10-02-2013 Special Meeting 2014 BudgetCALL TO
ORDER:
ROLL CALL:
MINUTES OF THE SPECIAL MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
WEDNESDAY, OCTOBER 2, 2013
The Special Meeting of the City Council of the City of Des Plaines, Illinois,
was called to order by Mayor Bogusz at 6:32 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Wednesday, October
2, 2013.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, W alsten, Sojka and Charewicz.
Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Public
Works and Engineering Oakley, Building & Property Inspections Supervisor Ehrke, Police Chief
Kushner, Fire Chief Wax, Director of Information Technology Sora, Director of Media Services
Kozenczak and Media Specialist Soderberg.
2014
BUDGET:
FINANCE COMMITTEE -Alderman Sayad, Chair
Chairman Sayad stated that the proposed 2014 Budget is $141,806,048 and
projected revenue is $127,607,297.
Chairman Sayad stated that the 2014 General Funds would be reviewed at this
meeting which includes Elected Office, City Manager, Finance, Community &
Economic Development, Public Works & Engineering, Police, EMA, Fire
Department and Fire & Police Commission.
Overview -City Manager Bartholomew presented an overview of the 2014
Budget. City Manager Bartholomew and Director of Finance Wisniewski
answered questions from the Aldermen.
General Fund-Alderman Haugeberg asked for an explanation of the budgeted
amount for Rental Income on Page 70. Director of Finance Wisniewski
answered questions from the Aldermen.
Elected Office -Director of Finance Wisniewski presented and answered
questions from the Aldermen. Chairman Sayad asked about the $35,000 for
Legal Fees. Director of Finance Wisniewski stated that amount was for the
Electoral Board.
Alderman Brookman referred to Page 94 regarding the Budget Request by the
City Clerk for a software program to track Freedom of Information requests and
requested detailed information.
Staff will provide the Aldermen with information regarding the Budget Request
by the City Clerk for a software program to track Freedom of Information
Requests. ;~
2014
BUDGET:
(Cont'd)
Page 2 of 5 10/2/13
Staff Approved Budget Requests -
• Education Seminars for City Clerk -$690
• Illinois Municipal League -$250
• Professional Development for City Clerk -$1,500
• Freedom of Information Request Software Tracking Program
WebQA-$7,240.
City Manager -Director of Finance Wisniewski presented and answered
questions from the Aldermen.
Legal -Alderman Haugeberg asked about the $33,000 proposed for Account
6000 -Professional Services. City Manager Bartholomew answered questions
regarding the Administrative Hearing Judge and Administrative Hearing Officer
as well as other legal expenses.
Information Technology -Director of Finance Wisniewski presented and
answered questions from the Aldermen.
Budget Requests -None
Media Services -Media Specialist Soderberg answered questions from the
Aldermen.
Staff Approved Budget Requests -
Training -$1,295
Equipment ( <$5,000) -Mid-sized PA System -$2,500
Equipment ( <$5,000) -Portable Mixer for use in Electronic Field Production -
$1,000
Equipment -HD Camcorder -$9,000
Staff Budget Requests Not Approved -
Equipment -City Council Chamber Presentation Displays -$20,000
Equipment-City Council Chamber Audio System Improvements -$22,000
Human Resources -City Manager Bartholomew answered questions from the
Aldermen.
Staff Budget Request Not Approved -
Human Resources Intern -$15,000
Health and Human Services -Director of Finance Wisniewski answered
questions from the Aldermen.
Staff Budget Request Not Approved -
Social Service Funding -$10,000
Mayor Bogusz requested that Staff review the number of social service
agencies, their needs and an increase in funding. j ~'/--
2014
BUDGET:
(Cont'd)
Page 3 of 5 10/2/13
Staff will provide the Aldermen with information regarding the social service
agencies requesting funding.
Finance -Director of Finance Wisniewski presented and answered questions
from the Aldermen.
Staff Approved Budget Requests -
Procurement/Grant Specialist -$103,939
Accounts Receivable Clerk -$29,196
Community and Economic Development -Director of Finance Wisniewski
presented and answered questions from the Aldermen.
Staff Approved Budget Request -
Temporary Clerical -$48,000
Budget Request Not Approved-
Residential Back-flow Prevention Initiative -$4,000
Planning Intern -$24,000
Moved by Charewicz, seconded by Sayad, to approve the Budget Request for
the Residential Back-flow Prevention Initiative in the amount of $4,000.
Motion declared carried. Alderman Brookman voted no.
Moved by Charewicz, seconded by Sayad, to approve the Budget Request for a
Planning Intern in the amount of $24,000. Motion declared carried.
Public Works & Engineering -Director of Finance Wisniewski presented and
answered questions from the Aldermen.
Director of Public Works and Engineering Oakley presented and answered
questions from the Aldermen.
Staff Approved Budget Requests -
Tree Planting -$150,000
Replacement of Roof at Fire Station #1 -$100,000
Landscaping Northwest Highway-$100,000
Lower Roof of City Hall Replacement -$85,000
City Hall Elevator Modernization -$450,000
Staff Budget Requests Not Approved -
Facilities Foreman -$121,033
Public Works Lot Improvements -$100,000
Replacement of Exterior Doors at Police Station -$50,000
Expand Station #3 Apparatus Room -$907,200
Part-time Employee (Administrative Analyst) $49,931
2014
BUDGET:
(Cont'd)
Page 4 of 5
Additional Employees (Maintenance Worker) -$91 ,620
Material Storage Structure -$100,000
Master Lock System at City Hall -$9,000
Fire Station #3 Training Tower Restoration -$15,000
EOC Auxiliary Air Conditioning System -$25,000
Council Chamber Remodel -$100,000
Automated Vehicle Wash-$210,000
Fire Station Electronic Message Signs -$56, 178
Fleet Maintenance garage Lift Retrofit -$250,000
10/2/13
Moved by Brookman, seconded by Haugeberg, to approve the Budget Request
for Fire Station Electronic Message Signs. Motion declared carried.
Police -Director of Finance Wisniewski presented and answered questions
from the Aldermen.
Police Chief Kushner answered questions from the Aldermen.
Staff Approved Budget Request -
Reclassification to Technical Systems Administrator -$22,916
Staff Budget Requests Not Approved -
Hiring Additional Police Officers -$1,097 ,690
Hiring Additional Police Officers -$67 ,840
Staff will provide the Aldermen with information regarding the addition of 5
Police Officers instead of 10 as requested.
Mr. Wayne Serbin, 835 Pearson Street, addressed the Committee of the Whole
stating that he had been to the Wilmette Public Library and read about cities
having heroin problems; the New York Daily News in 2012 reported that Des
Plaines was one of the 100 safest cities in the United States; maintain it; keep it
safe.
Police -Criminal Investigation
Staff Approved Budget Request -
Increased Criminal Investigations Supervisory Overtime -$5,000
Emergency Management Agency -Director of Finance Wisniewski presented
and answered questions from the Aldermen.
Staff Budget Request Not Approved-
Planning/Logistics Coordinator (Part-time) -$16,813
Fire Department -Director of Finance Wisniewski presented and answered
questions from the Aldermen. ~ ~-t
2014
BUDGET:
(Cont'd)
Page 5 of 5
Chief Wax answered questions from the Aldermen.
Staff Approved Budget Requests -
Station #3 Apparatus Room Speaker Upgrade -$6,000
Purchase of Ambulance Stretchers -$9,200
Staff Budget Requests Not Approved -
Emergency Kits for Fire Department Staff Cars -$23,215
10/2/13
Moved by Brookman, seconded by Haugeberg, to approve Budget Request for
Emergency Kits for Fire Department Staff Cars. Motion declared carried.
Fire Department/Fire Prevention Bureau
Staff Approved Budget Request -
Fire Prevention Mobile Inspections -$9,500
Police & Fire Commission -City Manager Bartholomew presented and
answered questions from the Aldermen.
Budget Requests -None
ADJOURNMENT: Moved by Walsten, seconded by Rodd, to adjourn the Committee of the Whole
Meeting of the City Council. Motion declared carried. Meeting adjourned at
9:06 p.m.
GlOria J. LudWig :cICLERK
APPROVED BY ME THIS 3;£r
DAYOF @ ~ ,2013