09-03-201310/21/13 AMENDED Page 6 -Added third paragraph regarding Resolution R-141-13.
CALL TO
ORDER:
ROLL CALL:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, SEPTEMBER 3, 2013
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Tuesday, September
3, 2013.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, W alsten, Sojka and Charewicz.
Also present were: City Manager Bartholomew, Director of Finance Wisniewski, Director of Public
Works and Engineering Oakley, Police Chief Kushner, Fire Chief Wax, Deputy Fire Chief Trost and
General Counsel Friedman.
EXECUTIVE
SESSION:
PRAYER AND
PLEDGE:
CITIZEN PART.:
CONSENT
AGENDA:
Moved by Sayad, seconded by Brookman, to go into Executive Session to
discuss Pending Litigation, Biannual Review of Executive Session Minutes and
Personnel. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, W alsten, Sojka, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
The City Council recessed at 6:03 p.m.
The City Council reconvened at 7: 15 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Walsten, Sojka and Charewicz.
The opening prayer was given by Pastor Charles Reid of the Bethesda Worship
Center, followed by the Pledge of Allegiance to the Flag.
Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that
he attended the Coffee with a Cop event and thought it was a good idea to have
a meet and greet with Police Officers; he thought it would be a good idea to
have one at other locations. Police Chief Kushner explained the program and
stated there would be other opportunities in the future for Coffee with a Cop.
Moved by Sayad, seconded by Robinson, to establish the Consent Agenda,
except for Item 1. Motion declared carried.
Moved by Robinson, seconded by Sojka, to approve the Consent Agenda.
Upon roll call, the vote was:
A YES: 7-Haugeberg, Robinson, Rodd,
Brookman, W alsten, Charewicz
CONSENT
AGENDA:
(Cont'd)
MINUTES:
Consent
Agenda
NEW CLASS A
LIQ. LIC./ 1472
MARKET ST.:
Consent
Agenda
Ordinance
M-20-13
AWARD BID/
REPLACE
VIDEO/AUDIO
SYSTEMS/
COUNCIL
CHAMBERS:
Resolution
R-138-13
NAYS: 0-None
ABSENT: 1-Sayad
Motion declared carried.
Page 2 of 8 9/3/13
Staff recommendations and requests were approved; Executive Session Minutes
were approved; Resolutions R-139-13 and R-144-13 and Ordinances Z-22-13,
as Amended, and Z-23-13, as Amended, were adopted.
Alderman Haugeberg requested that this Item be removed from Consent
Agenda.
Alderman Haugeberg stated that she reviewed the recording of the August 19,
2013 Council meeting several times and did not hear the motion to Postpone
declared carried by the Mayor which indicates that there was not an official
vote. Alderman Haugeberg stated that Minutes should be amended and the
words "motion declared carried" be removed from Page 3 under Award
Bid/Asbestos Removal/ 477 South River Road, Resolution R-137-13.
The Minutes of the Regular Meeting of August 19, 2013, as Amended, will be
placed on the Agenda for the Regular Meeting of September 16, 2013 under
Unfinished Business.
Moved by Robinson, seconded by Sojka, to approve Minutes of the Executive
Session of the City Council meeting held August 19, 2013. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Sojka, to concur with Staff recommendation
to approve an application by Tap House Grill Des Plaines LLC, 14 72 Market
Street for a Class A Tavern Liquors Dealers License; and further recommend to
place on First Reading Ordinance M-20-13, AN ORDINANCE AMENDING
TITLE 4, "BUSINESS REGULATIONS," CHAPTER 4, "LIQUOR
CONTROL," SECTION 5, "LICENSE FEES AND NUMBER," OF THE DES
PLAINES CITY CODE TO ADD ONE CLASS A LIQUOR LICENSE FOR
TAP HOUSE GRILL DES PLAINES, LLC, D/B/A TAP HOUSE GRILL,
LOCATED AT 1472 MARKET STREET, DES PLAINES, ILLINOIS. Motion
declared carried as approved unanimously under Consent Agenda.
Alderman Sojka requested that this Item be removed from Consent Agenda.
City Manager Bartholomew and Media Specialist Soderberg answered
questions from the Aldermen.
Moved by Sojka, seconded by W alsten, to concur with Staff recommendation to
approve the recommended vendor Pentegra Systems (Elmhurst, Illinois) to
provide the Council Chambers video and audio replacement systems at a total
cost of $114,599.00 (Funding -2013 Public Works/Building & Grounds
Budget as Project C -Video and audio replacement); and further recommend to
adopt Resolution R-138-13, A RESOLUTION APPROVING AN
AGREEMENT WITH PENTEGRA SYSTEMS, LLC FOR THE PURCHASE
J~
R-138-13
(Cont'd)
AWARD BID/
SNOW REMOVAL
SVCS. 2013-2015:
Consent
Agenda
Resolution
R-139-13
ACCEPT
PROPOSAL/
DESIGN
ENGINEERING
SVCS./
DOWNTOWN
STREETSCAPE -
PHASE II:
Resolution
R-142-13
Page 3 of 8 9/3/13
AND INSTALLATION OF VIDEO AND AUDIO EQUIPMENT. Upon roll
call, the vote was:
AYES: 7-Robinson, Rodd, Sayad,
Brookman, W alsten, Sojka, Charewicz
NAYS: 1-Haugeberg
ABSENT: 0-None
Motion declared carried.
Moved by Robinson, seconded by Sojka, to concur with Staff recommendation
to award the contract for snow and ice control for the next three winter seasons
(through May 31, 2016) to Northwest Landscape Services, Inc., P. 0. Box 110,
Des Plaines, Illinois 60016 (Funding -Street/Grounds Maintenance Division
budget amount of $75,000.00 and part of TIF #1 City Maintenance Funds
budget amount of $125,000.00); and further recommend to adopt Resolution R-
139-13, A RESOLUTION APPROVING AN AGREEMENT WITH
NORTHWEST LANDSCAPE SERVICES, INC. FOR SNOW REMOVAL
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Aldem1en Wal st en and Sayad requested that this Item be removed from the
Consent Agenda.
Alderman Sayad suggested the words "in the best interest of the City" be added.
Director of Public Works and Engineering Oakley answered questions from the
Aldermen.
Moved by Sayad, seconded by Robinson, to concur with Staff recommendation
to accept the proposal from Christopher B. Burke Engineering, Ltd., 9575 West
Higgins Road, Suite 600, Rosemont, Illinois 60018 for design engineering
services in a not to exceed amount of $164,000.00 {TIF #1); and further
recommend to adopt Resolution R-142-13, A RESOLUTION APPROVING
TASK ORDER NO. 2 WITH CHRISTOPHER B. BURKE ENGINEERING,
LTD. FOR DESIGN ENGINEERING SERVICES.
Moved by Brookman, seconded by W alsten, for a substitute motion to defer
this matter to the appropriate committee. Upon roll call, the vote was:
AYES: 2-Brookman,Walsten
NAYS: 6-Haugeberg, Robinson, Rodd, Sayad,
Sojka, Charewicz
ABSENT: 0-None
Motion declared FAILED.
Upon roll call on the original motion to accept the proposal, the vote was:
A YES: 6-Haugeberg, Robinson, Rodd, Sayad,
Sojka, Charewicz
NAYS: 2-Brookman, Walsten
ABSENT: 0-None
Motion declared carried.
APPROVE
GROUND LEASE
ESTOPPEL AGR./
1700 HIGGINS
RD.:
Consent
Agenda
Resolution
R-144-13
ADVERTISE BID/
CIP-CONTRACT
D/STORM
SEWER REAR
YARD DRAINAGE
IMPROV'S.:
Consent
Agenda
ADVERTISE BID/
3-YEAR
CONTRACT/
FERTILIZER AND
WEED CONTROL
APPLICATION:
Consent
Agenda
ORDINANCE
Z-22-13
VARIANCE/
ELECTRONIC
MESSAGE BD./
877 ELMHURST
RD.:
Consent
Agenda
ORDINANCE
Z-23-13
VARIANCE/
ELECTRONIC
MESSAGE BD./
2501 BALLARD
RD.:
Consent
Agenda
Page 4 of 8 9/3/13
Moved by Robinson, seconded by Sojka, to concur with Staff recommendation
to authorize the execution of a Ground Lease Estoppel Agreement for Mariner
Higgins Centre, LLC, 1 700 Higgins Road; and further recommend to adopt
Resolution R-144-13, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DES PLAINES AUTHORIZING THE EXECUTION OF A
GROUND LEASE ESTOPPEL AGREEMENT BETWEEN MARINER
HIGGINS CENTRE, LLC AND THE CITY OF DES PLAINES. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Sojka, to concur with Staff recommendation
to authorize the City Clerk to issue Notice to Bid for the 2013 Storm Sewer and
Rear Yard Drainage Improvements -Contract D, with a bid opening date of
Friday, September 20, 2013 at 9:00 a.m. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Sojka, to concur with Staff recommendation
to authorize the City Clerk to issue Notice to Bid for a 3-year contract for
Fertilizer and Weed Control Application, with a bid opening date of Friday,
September 27, 2013 at 2:00 p.m. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Sojka, to adopt Ordinance Z-22-13, AN
ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTION
11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO
PERMIT A 64 SQUARE FOOT POLE SIGN WITH A 28 SQUARE FOOT
ELECTRONIC MESSAGE BOARD AT 877 ELMHURST ROAD, DES
PLAINES, ILLINOIS (CASE #13-036-V), AS AMENDED. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Sojka, to adopt Ordinance Z-23-13, AN
ORDINANCE APPROVING A MAJOR VARIATION FROM SECTION
11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO
PERMIT AN ELECTRONIC MESSAGE BOARD AT 2501 BALLARD
ROAD, DES PLAINES, ILLINOIS (CASE #13-037-V), AS AMENDED.
Motion declared carried as approved unanimously under Consent Agenda.
Page 5 of 8 9/3/13
COMMISSION COMMISSION APPOINTMENTS AND RE-APPOINTMENTS:
APPOINTMENTS/ Presented for your consideration -NO ACTION REQUIRED
RE-
APPOINTMENTS: APPOINTMENTS
WARRANT
REGISTER:
UNFINISHED
BUSINESS:
AWARD BID/
SPECIAL EVENTS COMMISSION
Katherine Merkle -Term to Expire 8/31/2016
Brian Wolf-Term to Expire 8/31/2015
Luis Contreras -Term to Expire 8/31/2015
Kirsten Tangeros -Term to Expire 8/31/2014
Heather Larson-Term to Expire 8/31/2014
ECONOMIC DEVELOPMENT COMMISSION
Louis Psihogios -Te1m to Expire 4/30/2016
Tony Batalla -Tenn to Expire 4/30/2015
Patrick McGeean -Term to Expire 4/30/2014
LIBRARY BOARD
Rosemary Mulligan-Term to Expire 6/30/2014
Kristen Graack -Term to Expire 6/30/2015
RE-APPOINTMENTS
LIBRARY BOARD
Steven Mokry-Term to Expire 6/30/2014
Ms. Kristen Graack addressed the City Council introducing herself and
expressing her appreciation at being appointed to the Library Board.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION -Alderman Sayad, Chair
Moved by Brookman, seconded by Charewicz, to recommend to the City
Council approval of the September 3, 2013 -Warrant Register in the total
amount of $2,976,739.13; and further recommend that Resolution R-143-13 be
adopted at appropriate time this evening. Motion declared carried.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Moved by Haugeberg, seconded by Sayad, to concur with Staff
J~
ASBESTOS
REMOVAL/ 477
SOUTH RIVER
RD.:
Resolution
R-137-13
FIRE DEPT./
MEMBERSHIP/
DISPATCH SVCS.:
Resolution
R-141-13
Page 6 of 8 9/3/13
recommendation to award the bid for the 477 South Des Plaines River Road
Asbestos Removal project to the lowest responsible bidder, Remediation &
Management Services Corporation, 902 South Randall Road, Suite C 282, St.
Charles, Illinois 60174, in the total amount of $19, 740.000 (General Fund,
Public Works, Streets & Grounds Maintenance, Miscellaneous Contractual
Services; and further recommend to adopt Resolution R-137-13, A
RESOLUTION APPROVING AN AGREEMENT WITH REMEDIATION
AND MANAGEMENT SERVICES CORPORATION FOR THE REMOVAL
AND DISPOSAL OF ASBESTOS FROM THE CITY-OWNED PROPERTY
LOCATED AT 477 SOUTH RIVER ROAD. Upon roll call, the vote was:
A YES: 8-Haugeberg, Robinson, Rodd, Sayad,
NAYS:
ABSENT:
Brookman, W alsten, Sojka, Charewicz
0-None
0-None
Motion declared carried.
Moved by Sayad, seconded by Haugeberg, to take from the Table Resolution R-
141-13. Motion declared carried.
Fire Chief Wax reviewed his Memorandum dated July 30, 2013 to improve
dispatch service and reduce costs for dispatching by joining the Regional
Emergency Dispatch (RED) Center and answered questions from the Aldermen.
Alderman Sayad said that he was against moving to the proposed Red Center
because he feels the move would cause a time delay on resident's calls. Also,
the additional funds that will be spent should have been used to update our
current operation. When Alderman Sayad asked when was the last grant
received by Red Center, they answered 2008, and this is one of the points for
Des Plaines to switch? The current operation is not broken and if it is, how
come Staff hasn't reported any problem to the City Council earlier?
RED Center Director James Clausen and Wilmette Fire Chief James Dominick
addressed the City Council and answered questions from the Aldermen.
Ms. Dawn Hyken, Police and Fire Dispatcher for 9-1-1, addressed the City
Council reading a statement regarding the Des Plaines Emergency
Communications Center (in Council file).
Ms. Michelle Homme addressed the City Council expressing her concerns
regarding upgrades to the equipment and services; reconsider changing from the
Des Plaines Dispatch Center to the RED Center.
Mr. Jerry Marzullo, Attorney for MAP 282, addressed the City Council
regarding issues with the 9-1-1 Call Center, cost savings and shared expenses
with the RED Center.
Mr. Jim Brink, 1848 Lincoln A venue, addressed the City Council stating that he
(~}-?
R-141-13
(Cont'd)
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-143-13
Page 7 of 8 9/3/13
is opposed to outsourcing emergency communications.
Mr. Wayne Serbin, 835 Pearson Street, addressed the City Council stating that
the emergency center should have been upgraded all along; money should have
been put in reserves for upgrades.
Ms. Rebecca Brink, 1234 Center Street, addressed the City Council explained
the verification of emergency calls.
Moved by Rodd, seconded by Haugeberg, to adopt Resolution R-141-13, A
RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
FOR CITY MEMBERSHIP IN THE REGIONAL EMERGENCY DISPATCH
CENTER. Upon roll call, the vote was:
A YES: 7-Haugeberg, Robinson, Rodd,
Brookman, W alsten, Sojka, Charewicz
NAYS: 1-Sayad
ABSENT: 0-None
Motion declared carried.
Moved by Sayad, seconded by Haugeberg, to concur with recommendation of
Committee of the Whole to adopt Resolution R-143-13, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $2,976,739.13. Upon roll call, the
vote was:
AYES:
NAYS:
ABSENT:
8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, W alsten, Sojka, Charewicz
0-None
0-None
Motion declared carried.
PRESENTATION: City Manager Bartholomew presented Title 4, "Business Regulatfons", of the
Des Plaines City Code and answered questions from the Aldermen.
ADJOURNMENT: Moved by Walsten, seconded by Haugeberg, that the regular meeting of the
City Council adjourn. Motion declared carried. Meeting adjourned at 10: 15
p.m.
~~.~,
Glona J. Ludw~Y CLERK
Page 8 of 8 9/3/13
. tk:
APPROVED BY ME THIS S -