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10_06_2008 AgendaCITY OF DES PLAINES AGENDA City Council Meeting Monday, October 6, 2008 - 7:00 p.m. Room 102 CALL TO ORDER: CITIZEN PARTICIPATION: ALDERMEN ANNOUNCEMENTS: ROLL CALL PRAYER PLEDGE OF ALLEGIANCE matters not on the Agenda) CONSENT AGENDA: 1. Minutes/Regular Meeting - September 15, 2008 2. Minutes/Executive Session - September 15, 2008 3. Approve amendments to the City's Flood Control Regulations (approved in1992) as required by the Federal Emergency Management Agency (FEMA) in order to comply with the minimum requirements of the National Flood InsuranceProgram (NFIP); amendments include clarification of definitions, i.e. substantial improvement;" permit replacement fences within the floodway forresidentialproperties; permit new houses that receive a Letter of MapRevisiontohaveafinishedfloorbelowthe100 -year flood plain recommended by Director of Engineering) 3a. FIRST READING - Ordinance M-34-08/Amendments, Flood Control Regulations4. Amend Title 4, Chapter 4 - "Intoxicating Liquors," Section 4-4-5:A. of theCityCodetoaddanewClassB - Bulk Sales Dealers Liquor License forpropertylocatedat1572RandRoad, d/b/a Salute Wine, Spirits andSpecialties; contingent upon verification of background check (recommendedbyMayor's Office) 4a. FIRST READING - Ordinance M-35-08/ Liquor License, 1572 Rand Road5. Amend Title 4, Chapter 4 - "Intoxicating Liquors," Section 4-4-5:A. of theCityCodetoaddanewClassE -Restaurant and Dining Room Liquor Licenseforpropertylocatedat1285ElmhurstRoad, d/b/a Makidon Restaurant; contingent upon verification of background check (recom. by Mayor's Office) 5a. FIRST READING - Ordinance M-36-08/Liquor License, 1285 Elmhurst Road6. Amend Title 4, Chapter 4 - "Intoxicating Liquors," Section 4-4-5:A. of theCityCodetoaddanewClassA - Tavern Liquors Dealers License for propertylocatedat1261E. Algonquin Road, d/b/a Cancun City Mexican Restaurant; contingent upon verification of background check (recom. by Mayor's Office) 6a. FIRST READING - Ordinance M-37-08/Liquor License, 1261 E. Algonquin Road7. Authorize to sell obsolete telephones, computers, printers, cameras and various other computer components no longer necessary or useful to the CitythroughtheeBayauctionwebsiteforlocalpickuptothehighestqualifiedbidder (recommended by Director of Information Technology) 7a. FIRST READING - Ordinance M-38-08/Disposal of Obsolete Computer Equipment8. Accept the second lowest responsible bid from Marc Kresmery Construction, 1725 Weld Road, Elgin, IL 60123, for the completion of the Storm Water Pumping Station Rehabilitation Project, 195 Oakton Street (contract awardedonNovember5, 2007 but terminated on August 7, 2008 due to contractor non- performance), in an amount not -to -exceed $517,333.06 minus credits/CapitalProjectsFunds (recommended by Director of Public Works) 8a. RESOLUTION R-119-08/Bid Award, Storm Water Pumping Station, 195 Oakton St. 9. Grant request for Reduction of Public Improvement Surety for Delgado'sEleventhSubdivision, 2110 Sprucewood Avenue, from $18,466 to $4,986recommendedbySeniorPlanner) 9a. RESOLUTION R-121-08/Reduction of Public Imprv. Surety, 2110 Sprucewood Ave. 10. Grant request for Reduction of Public Improvement Surety for Westview PlaceSubdivision, 2321 and 2327 Westview Drive, from $28,147 to $14,074recommendedbySeniorPlanner) 10a. RESOLUTION R-122-08/Reduction of Public Imprv. Surety, 2321-2327 Westview OCTOBER 6, 2006 AGENDA PAGE TWO CONSENT AGENDA - (Cont'd.) 11. Accept Grant #08203910 from the State of Illinois - Department of CommerceandEconomicOpportunityintheamountof $25,000 for purchase of replacement portable radios for patrol officers (recom. by Police Chief) lia. RESOLUTION R-123-08/State Grant #08203910, Purchase of Police Port. Radios12. Accept Grant #08203217 from the State of Illinois - Department of CommerceandEconomicOpportunityintheamountof $15,000 for purchase of replacement portable radios for patrol officers (recom. by Police Chief) 12a. RESOLUTION R-124-08/State Grant #08203217, Purchase of Police Port. Radios13. Accept Grant #2007 -DJ -BX -1059 from the U.S. Department of Justice - BureauofJusticeAssistanceintheamountof $10,040 for purchase of replacementportableradiosforpatrolofficers (recommended by Police Chief) 13a. RESOLUTION R-125-08/Bureau of Justice Grant, Purchase of Police Port. Radios14. Authorize purchase through the West Central Municipal Conference - SuburbanTreeConsortium„ 2000 Fifth Avenue, Bldg. J, River Grove, IL 60171, for the Fall 2008 Purchasing and Planting of approximately 500 trees in the amountnot -to -exceed $125,000/Budgeted Funds (recom. by Director of Public Works) 14a. RESOLUTION R-126-08/2008 Fall Tree Purchase 15. Concur with consensus of aldermen on September 15, 2008, to waive thebuildingpermitfeesforpropertyrehabilitationresultingfromthestorm/flood damage of September 12-14, 2008 (recommended by Director ofCommunity & Economic Development) 15a. RESOLUTION R-127-08/Waiver of Flood -Related Building Permit Fees16. Authorize City Manager and City Clerk to execute "Agreement for Enforcement of Municipal Ordinances on Private Property" for police, traffic and parkingenforcementforpropertylocatedat495LeeStreet (Des Plaines Elks Club) recommended by City Attorney) 16a. RESOLUTION R-128-08/Vehicle Enforcement Agreement, 495 Lee Street17. Approve Contract Addendum #2 with Trotter and Associates, Inc., 16 N. FirstAvenue, St. Charles, IL 60174 (contract approved by the City Council onMarch5, 2007 and Addendum #1 approved by the City Council on May 5, 2008 - Resolution R-63-08) to perform structural, electrical, mechanical and design services for replacement of storm water pumps at Oakton Street retentionbasinatanadditionalcostof $11,000, to be added to the original contractamountof $69,032.75 and Addendum #1 amount of $26,849.47 for a new total contract amount of $106,882.22/Capital Projects Funds (recommended byDirectorofPublicWorks) 17a. RESOLUTION R-129-08/Contract Addendum #2, Oakton St. Retention Basin Pumps18. Grant request from Des Plaines CROP Walk 2008 to use various City streetsandsidewalksonSunday, October 26, 2008, to conduct their annual CROPHungerWalk, from 1:30 p.m. to approximately 3:30 p.m., to benefit the DesPlainesSelf -Help Pantry, WINGS and Northwest Suburban Day Care CenterrecommendedbyCityClerk) 18a. RESOLUTION R-130-08/Des Plaines CROP Walk 2008, Various Streets19. Approve Change of Ownership for Class A - Tavern Liquors Dealers License andClassJ - Special 4 a.m. Liquor License, for property located at 864 RandRoad, d/b/a Rand Road House; contingent upon verification of backgroundcheck (recommended by Mayor's Office) 20. Authorize City Clerk to advertise for bids for 2008 Holiday Decorations, returnable by 3:00 p.m., Tuesday, October 21, 2008 (recommended by DirectorofPublicWorks) 21. Authorize City Clerk to advertise for bids for 2008 CIP Traffic SignalEmergencyVehiclePreemptionProject, returnable by 3:00 p.m., Thursday, October 23, 2008 (recommended by Director of Engineering) 22. SECOND READING - Ordinance M-33-08/Parking Pad Definitions, Zoning Code23. SECOND READING - Ordinance Z-26-08/Conditional Use, 650 W. Algonquin RoadENDOFCONSENTAGENDA COMMITTEE OF THE WHOLE: 1. FINANCE & ADMINISTRATION - Alderman Smith, Chair a. Warrant Register - Resolution R-131-08 b. Presentation/2007 Comprehensive Annual Financial Report (CAFR) c. 2007 TIF Analysis Report - TO BE SENT UNDER SEPARATE COVER IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THIS ITEM WILL APPEAR ON OCTOBER 20, 2008 CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ONANYOFTHESEITEMSTHISEVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEECHAIRMANUNDER "NEW BUSINESS" OCTOBER 6, 2008 AGENDA PAGE THREE UNFINISHED BUSINESS: 1. *SECOND READING - Ordinance M-30-08 - AS AMENDED/Garbage Ordinance Revisions 2. *SECOND READING - Ordinance Z-25-08/Time Extension, 2811-2845 Mannheim Road 3. **Authorize to donate to the Des Plaines Art Guild seven (7) paintings Camden, Maine; Winter Morning; East Morning; Des Plaines, IL 2000; Essence of Des Plaines; The First McDonalds and Capitol Dome) no longer necessary or useful to the City (recommended by the Mayor's Office) 3a.**FIRST READING - Ordinance M-32-08/Donation of Paintings, D.P. Art Guild APPROVED BY THE CITY COUNCIL ON SEPTEMBER 15, 2008 POSTPONED BY THE CITY COUNCIL ON SEPTEMBER 15, 2008 NEW BUSINESS: 1. RESOLUTION R-131-08/Warrant Register IF REPORTED OUT 2. 2007 Comprehensive Annual Financial Report (CAFR) IF REPORTED OUT 3. 2007 TIF Analysis Report IF REPORTED OUT MANAGER'S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT BY COMMITTEE BY COMMITTEE BY COMMITTEE City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons.