08-06-2007O'Ol
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, AUGUST 6, 2007
CALL TO ORDER: The regular meeting of the City Council of the City of
Des Plaines, Illinois, was called to order by Mayor
Anthony W. Arredia at 6:00 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on
Monday, August 6, 2007.
ROLL CALL: Roll call indicated the following aldermen present:
Moylan, Walsten, Smith, Argus. Aldermen Beauvais,
Murphy, Higgason and Brookman_ were absent. Alderman
Murphy arrived in Executive Session at 6:03 p.m.
Alderman Beauvais arrived in Executive Session at 6:20
p.m. Alderman Brookman arrived in Executive Session at
7:12 p.m.
Also present were: Acting City Manager Baj or, Director of Finance
Simpson, Police Chief Prandini, Fire Chief Heavey ,. ,Deputy Fire Chief
Jaeger, Director of Engineering Oakley, Director · of · Public Works
Dusckett, Director of Community & Economic Development Conlan, Deputy
Director of Community & Economic Development Angell and City Attorney
Wiltse.
EXECUTIVE
SESSION:
PRAYER:
PUBLIC
HEARING/
CDBG ANNUAL
ACTION PLAN
& BUDGET:
CALL TO
ORDER:
DISCUSSION:
Moved by Moylan, seconded by Walsten, to go into
Executive Session to discuss setting price for sale of
property, collective bargaining and personnel. Upon roll
call, the vote was:
AYES: 5-Moylan, Walsten, Smith, Argus, Arredia
NAYS: 0-None
ABSENT: 4-Beauvais, Murphy, Higgason, Brookman
Motion declared carried.
The City Council recessed at 6:01 p.m.
The City Council reconvened at 7:24 p.m.
Roll call
Beauvais,
Argus.
indicated the following aldermen present:
Moylan, Murphy, Brookman, Walsten, Smith,
The opening prayer was given by City Clerk McAllister,
followed by the Pledge of Allegiance to the Flag.
MINUTES OF THE PUBLIC HEARING HELD IN THE
ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES
PLAINES CIVIC CENTER, MONDAY, AUGUST 6, 2007
Mayor Arredia called the Public Hearing to order at 7:26
p.m. The Public Hearing was being held pursuant to legal
notice to give citizens the opportunity to comment on the
City's 2007-08 Community Development Block Grant Action
Plan and Budget for Program Year October 1, 2007 to
September 30, 2008, for which the City is eligible to
receive $34S,029 in Federal CDBG Funds from the U.S.
Department of Housing & Urban Development (HUD) .
Director of Community & Economic Development Conlan gave
a brief overview.
Mayor Arredia asked for comments from the aldermen and
the public. Final action on this matter under Items 5,
Sa and Sb on the Consent Agenda this evening.
The Public Hearing was adjourned at 7:40 p.m.
CDBG
(Cont'd.)
CITIZEN
PARTICIPA. :
SETTING PRICE
FOR SALE OF
PROPERTY/
ESSER COURT
(SOUTH HALF) :
COLLECTIVE
BARGAINING/
IAFF 4211 &
MAP 241:
CONSENT
AGENDA:
MINUTES/
7/16/07:
PAGE TWO
The City Council reconvened at 7:41 p.m.
Od~
8/6/07
Mr. Brian Burkross, 2133 Webster Lane, addressed the City
Council questioning the scheduling of :~:~·the various
meetings held regarding the Building Code amendments; the
timing of the meetings were not good for a lot of
residents; he would like to see meetings held at 6:30
p.m. or 7:00 p.m. so more people can come; they shoul d
all be televised; also, he is requesting on behalf of the
residents, additional information on the other
consultants who provided quotes for developing TIF #4 .
Mr. Ronald Moore, 1480 Jefferson Street, addressed the
City Council regarding the fire last· week in his
building; he thanked all departments for their
assistance; they made sure everyone was safe even their
own firemen; this could have been a bad situation.
Moved by Murphy, seconded by Brookman, to concur with
consensus in Executive Session to set the price for the
sale of property for the south half of the Esser Court
right-of-way, based on a certified appraisal, in the
amount of $30,000, to be purchased by Jim Johnsen, of Jet
Properties, Inc., 2064 S. River Road; and City Atto rney
be authorized to prepare necessary ordinance to vacate
the property. Upon roll call, the vote was:
AYES: 7-Beauvais, Moylan, Murphy,
Brookman, Walsten, Smith, Argus
NAYS: 0-None
ABSENT: 1-Higgason
Motion declared carried.
Moved by Smith, seconded by Beauvais, to concur with
majority agreement in Executive Session that Staff be
authorized to proceed as directed regarding negotiations
with IAFF 4211 Union and MAP 241 Union. Motion declared
carried. Alderman Brookman abstaining (conflict of
interest -her husband is a fireman) . Alderman Argus
voted no.
City Clerk McAllister requested that Item 1 be removed
from the Consent Agenda; Alderman Beauvais requested
that Items 4, 4a and 12 be removed; Alderman Walsten
requested that Items 9 and 9a be removed; and Alderman
Moylan requested that Items 11 be removed.
Moved by Murphy, seconded by Beauvais, to establish a
Consent Agenda except for Items 1, 4, 4a, 9, 9a, 11 and
12. Motion declared carried.
Moved by Murphy, seconded by Brookman, to approve the
Consent Agenda. Upon roll call, the vote was:
AYES: 7-Beauvais, Moylan, Murphy,
Brookman, Walsten, Smith, Argus
NAYS: 0-None
ABSENT: 1-Higgason
Motion declared carried. Staff recommendations and
requests were approved; minutes were approved;
Ordinances M-35-07, M-36-07 and Z-19-07 were adopted;
Ordinance M-49-07 was placed on First Reading; and
Resolutions R-106-07, R-107-07, R-108-07, R-109-07 , R-
110-07 and R-112-07 were adopted.
City Clerk McAllister requested that the minutes of the
regular meeting of the City Council held July 16, 2007,
be amended as follows: Page Three, Paragraph Three -
"Change of Liq. Lie. Classifica./1470 Miner," Line
Three, delete the word "no ."
Moved by Murphy, seconded by Moylan, that the minutes of
the regular meeting of the City Council held July 16,
2007, be amended as follows: Page Three, Paragraph Three
-"Change of Liq. Lie. Classifica. /1470 Miner," Line
Three, delete the word "no." Motion declared carried.1
MINUTES
(Cont'd. )
MINUTES/
EXEC. SESS.
7/16/07:
Consent
Agenda
LIQ. LIC.
UPDATE:
Consent
Agenda
Ordinance
M-49-07
TIME EXTEN./
254 LAUREL:
Ordinance
Z-20-07
2007-2008
CDBG ACTION
PLAN AND
BUDGET:
Consent
Agenda
Resolution
R-106-07
Resolution
R-107-07
9-1-1 GRANT
APPLICATION/
CY PRES
COMMITTEE:
Consent
Agenda
Res. R-108-07
PAGE THREE
003
8/6/07
Moved by Murphy, seconded by Walsten, to approve minutes
of the regular meeting of the City Council held July 16,
2007 -AS AMENDED. Motion declared carried.
Moved by Murphy, seconded by Brookman, to approve
minutes of the Executive Session of the City Council
meeting held July 16, 2007. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation to amend Title 4, Chapter 4
"Intoxicating Liquors," Sub-Section 4-4-5 A. Of the City
Code to delete one (1) Class A -Tavern Liquors Dealers
License (Armando's Pizza, 1501 Lee Street); delete one
(1) Class B Bulk Sales Dealers Liquor License
(European Heritage Wines & Spirits, 1283 Rand Road);
delete one (1) Class E -Restaurant & Dining Room Liquor
License (Lee's Mandarin Restaurant, 8 65 S. Elmhurst
Road); and delete one (1) Class G -Banquet Hall Liquor
License (Chateau Rand, 900 E. Rand Road) -HOUSEKEEPING;
and further recommend to place on First Reading
Ordinance M-49-07, AN ORDINANCE AMENDING TITLE 4,
"BUSINESS REGULATIONS" CHAPTER 4 "INTOXICATING LIQUORS"
SECTION 5, "LICENSE FEES AND NUMBERS" OF THE CITY CODE
OF DES PLAINES. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Beauvais, seconded by Brookman, to concur with
Staff recommendation to grant request for time
extension, from August 6, 2007 through August 6, 2008,
for submittal of Final Plat for Preliminary Planned Unit
Development and Map Amendment as approved by the City
Council on August 1, 2005 -Ordinance Z-19-05, from new
owners of property located at 254 N. Laurel Avenue,
Lexington Homes, LLC (previous owner-Remington Homes);
and further recommend to place on First Reading
Ordinance Z-20-07, AN ORDINANCE GRANTING A 12 MONTH
EXTENSION OF THE CONDITIONAL USE FOR THE PRELIMINARY
PLANNED UNIT DEVELOPMENT GRANTED BY ORDINANCE Z-19-05
FOR THE PROPERTY COMMONLY KNOWN AS 254 LAUREL AVENUE,
DES PLAINES (Case 05-31-PUD-A) . Motion declared
carried.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation to approve City's Community
Development Block Grant (CDBG) Action Plan for program
year October 1, 2007 to September 30, 2008, as presented
at Public Hearing held August 6, 2007, and authorize
Mayor and City Clerk to execute and submit all required
documents to the U.S. Department of Housing and Urban
Development (HUD) ; and approve City's Community
Development Block Grant (CDBG) Program Year 2007-08
Budget in the amount of $345,029, as presented at Public
Hearing held August 6, 2007; and authorize Mayor and
City Clerk to execute and submit all required documents
to the U.S. Department of Housing and Urban Development
(HUD) no later than August 16, 2007; and further
recommend to adopt:
Resolution R-106-07, A RESOLUTION APPROVING THE CITY OF
DES PLAINES 2007-08 ANNUAL ACTION PLAN; and
Resolution R-107-07, A RESOLUTION AUTHORIZING THE
EXECUTION OF A HOUSING AND URBAN DEVELOPMENT BLOCK GRANT
APPLICATION FOR THE 2007-2008 BUDGET AND APPROVAL OF THE
BLOCK GRANT BUDGET.
Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation to authorize City to apply on
behalf of the North Suburban Emergency Communications
Center (which includes Des Plaines, Park Ridge, Niles
and Morton Grove) for a grant in the amount of $485,775,
to the Court appointed Cy Pres Committee; monies are
from refunds of the Infrastructure Maintenance Fe~~
(found to be unconstitutional) and will be used to t''
9-1-1 GRANT
(Cont'd.)
SUBGRANT
AGREEMENT/
COOK COUNTY
MESSAGE
BOARD:
Consent
Agenda
Resolution
R-109-07
SUBGRANT
AGREEMENT/
COOK COUNTY
RADIOLOGICAL
DETECTORS:
Consent
Agenda
Resolution
R-110-07
FINAL PLAT &
VARIATION/
2942 CURTIS:
Resolution
R-111-07
2007 NPT
BREAST CANCER
3-DAY WALK:
Consent
Agenda
Resolution
R-112-07
PATIO
VARIATION/
1469
VAN BUREN:
BID AWARD
LANDSCAPE
DESIGNS FOR
DOWNTOWN
DES PLAINES:
PAGE FOUR
004
8/6/07
replace current 9-1-1 telephone system and the UPS
(Uninterruptible Power Source); and further recommend to
adopt Resolution R-108-07, A RESOLUTION AUTHORIZING
APPLICATION FOR A GRANT UNDER THE INFRASTRUCTURE
MAINTENANCE FEE LITIGATION CY PRES COM:MITTEE'S GENERAL
AUTHORITY TO MAKE SUCH GRANTS. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation that Mayor and City Clerk be
authorized to execute "Subgrant Agreement" with Cook
County through its Judicial Advisory Council, 69 W.
Washington Street, Suite 2610, Chicago, IL 60602, for
City to receive one ( 1) Solar Power Portable Message
Board that would also be available to municipalities in
Cook County for use in a critical incident, at no cost
to the City (valued at $17,000); and further recommend
to adopt Resolution R-109-07, A RESOLUTION AUTHORIZING
THE EXECUTION OF A SUBGRANT AGREEMENT WITH THE COUNTY OF
COOK TO TAKE POSSESSION OF A SOLAR POWERED PORTABLE
MESSAGE BOARD. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation that Mayor and City Clerk be
authorized to execute "Subgrant Agreement" with Cook
County through its Judicial Advisory Council, 69 W.
Washington Street, Suite 2610, Chicago, IL 60602, for
City to receive 132 Radiological Detectors that would
also be available to municipalities in Cook County for
use in a critical incident, at no cost to the City
(valued at $59, 655); and further recommend to adopt
Resolution R-110-07, A RESOLUTION AUTHORIZING THE
EXECUTION OF A SUBGRANT AGREEMENT WITH THE COUNTY OF
COOK TO TAKE POSSESSION OF RADIOLOGICAL DETECTORS.
Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Murphy, seconded by Moylan, to POSTPONE until
August 20, 2007, approval of Final Plat for Drozdowicz-
Smith Subdivision and Subdivision Regulations Variation
to permit proposed lot depths of 122. 50' instead of
required 125' for property located at 2942 Curtis
Street, and adoption of Resolution R-111-07. Motion
declared carried.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation to grant request from NPT Breast
Cancer 3-Day, LLC to use various City streets and
sidewalks throughout the days of August 10, 11 and 12,
2007, to conduct the 2007 NPT Breast Cancer 3-Day Walk
to support the Susan G. Komen Fund for the Cure; and
further recommend to adopt Resolution R-112-07, A
RESOLUTION AUTHORIZING THE USE OF VARIOUS STREETS
THROUGHOUT THE CITY OF DES PLAINES FOR THE 2007 NPT
BREAST CANCER 3-DAY WALK. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Moylan, seconded by Beauvais, to POSTPONE until
August 20, 2007, approval of request to permit
·construction of a 16' x 8' patio in the rear yard of
property located at 1469 Van Buren Street (Code
prohibits patios from extending more than 15' from the
building foundation) . Motion declared carried.
Moved by Beauvais, seconded by Brookman, to concur with
Staff recommendation to award bid for Comprehensive
Landscape Designs for Downtown Des Plaines to the lowest
bidder to meet specifications, ILT Vignocchi, 25865 W.
Ivanhoe Road, Wauconda, IL 60084, at a 2007 cost of
$146, 025 and a 2008 cost of $201, 975, for a total
project cost of $348,000/TIF #1 Funds. Upon roll call,
the vote was:
LANDSCAPE
(Cont'd.)
REJECT BIDS
& REBID/
WOLF-CENTRAL
SIGNAL
IMPROVEMENTS:
Consent
Agenda
ADVERTISING
FOR BIDS:
Consent
Agenda
APPOINTMENT:
Consent
Agenda
ORDINANCE
M-35-07
CHANGE LIQ.
LIC. CLASS/
1470 MINER:
Consent
Agenda
ORDINACE
M-36-07
SPEC. EVENTS
COMMISSION
MEMBERSHIP:
Consent
Agenda
ORDINANCE
Z-19-07
TIME EXTEN. /
2811-2845
MANNHEIM:
Consent
Agenda
ORDINANCE
M-49-07
LIQ. LIC.
UPDATE:
ORDINANCE
Z-20-07
TIME EXTEN. /
254 LAUREL:
PAGE FIVE
AYES: 7-Beauvais, Moylan, Murphy,
Brookman, Walsten, Smith, Argus
NAYS: 0-None
ABSENT: 1-Smith
Motion declared carried.
005
8/6/07
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation to reject all bids received on July
5, 2007 for Wolf-Central Roads Pedestrian Signal
Improvements because they were in excess of Engineer's
Estimate of Cost for the project; and City Clerk be
authorized to rebid the project, returnable by 3 : 00
p.m., Wednesday, August 22, 2007. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to concur with
Staff recommendation that City Clerk be authorized to
advertise for bids for Des Plaines Digest Newsletter
Printing for years 2008, 2009 and 2010, returnable b y
3:00 p.m., Wednesday, August 22, 2007. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to approve
Mayoral appointment to the SPECIAL EVENTS COMMISSION of
Sister Clara Marie, term to expire August 31, 2010.
Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Murphy, seconded by Brookman, to adopt
Ordinance M-35-07, AN ORDINANCE AMENDING TITLE 4,
"BUSINESS REGULATIONS," CHAPTER 4, "INTOXICATING
LIQUORS," SECTION 5, "LICENSE FEES AND NUMBERS," OF THE
DES PLAINES CITY CODE TO DELETE ONE CLASS H-1 LIQUOR
LICENSE AND ADD ONE CLASS A LIQUOR LICENSE, CHANGING THE
CLASSIFICATION FOR FIESTA DEL SOL EXPRESS, INC., D/B/A
FIESTA DEL SOL EXPRESS LOCATED AT 1470 MINER STREET, DES
PLAINES, ILLINOIS. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to adopt
Ordinance M-36-07, AN ORDINANCE AMENDING TITLE 2,
"BOARDS AND COMMISSIONS," CHAPTER 16 "SPECIAL EVENTS
COMMISSIONS," SECTION 1, "CREATION AND MEMBERSHIP," OF
THE CITY OF DES PLAINES CITY CODE. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Murphy, seconded by Brookman, to adopt
Ordinance Z-19-07, AN ORDINANCE GRANTING AN EXTENSION
FOR THE PRELIMINARY PLANNED UNIT DEVELOPMENT,
CONDITIONAL USE, WITH PERMITTED PUD BULK EXCEPTIONS
GRANTED BY ORDINANCE Z-20-06 FOR THE PROPERTY COMMONLY
KNOWN AS 2811-2845 MANNHEIM ROAD, DES PLAINES (Case 06-
16-PUD) . Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Beauvais, seconded by Murphy, to advance to
Second Reading and adopt Ordinance M-49-07, AN ORDINANCE
AMENDING TITLE 4, "BUSINESS REGULATIONS" CHAPTER 4
"INTOXICATING LIQUORS" SECTION 5, "LICENSE FEES AND
NUMBERS" OF THE CITY CODE OF DES PLAINES. Upon r o ll
call, the vote was:
AYES: 7-Beauvais, Moylan, Murphy,
Brookman, Walsten, Smith, Argus
NAYS: 0-None
ABSENT: 1-Higgason
Motion declared carried.
Moved by Beauvais, seconded by Smith, to advance to
Second Reading and adopt Ordinance Z-20-07, AN ORDINANCE
GRANTING A 12 MONTH EXTENSION OF THE CONDITIONAL USE FOR
THE PRELIMINARY PLANNED UNIT DEVELOPMENT GRANTED BY
ORDINANCE Z-19-05 FOR THE PROPERTY COMMONLY KNOWN AS 254
LAUREL AVENUE, DES PLAINES (Case 05-31-PUD-A) . Upon
roll call, the vote was: ~
Z-20-07
(Cont'd.)
REAPPOINT:
WARRANT
REGISTER:
GATEWAY
SIGNAGE
PROJECT:
PAGE SIX
AYES: 7-Beauvaise, Moylan, Murphy,
Brookman, Walsten, Smith, Argus
NAYS: 0-None
ABSENT: 1-Higgason
Motion declared carried.
006
8/6/07
Presented for consideration (no action required) was the
Mayoral reappointment to the ZONING BOARD OF APPEALS OF
James Szabo. (final action on this matter under Consent
Agenda on August 20, 2007)
MAYOR ARREDIA DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINI . Alderman Smith, Chair
Moved by Brookman, seconded by Walsten, to recommend to
the City Council approval of the August 6, 2007
Warrant Register, in the total amount of $3,972,008.07,
and further recommend that Resolution R-105-07 be
adopted at appropriate time this evening. Motion
declared carried.
PUBLIC WORKS -Alderman Argus, Chair
Alderman Argus stated that the Public Works Committee
met on this matter and recommended that the City Council
accept Concept #2; however, since then residents have
told her they do not like to read "up and down."
Alderman Brookman stated that we need more than two
concepts; Concept #1 lacks imagination; she would not
support either concept; there has to be better ideas out
there; she would like this sent back to Staff for
further review.
Alderman Walsten stated that he will be voting for
Concept #1; he would like to see the electronic sign at
Mannheim Road and Touhy Avenue rather than at Lee Street
and Touhy Avenue.
Alderman Murphy stated that maybe we could implement
some of the aspects of the project and then add on after
further review.
Alderman Moylan stated that he spoke to people going
into the Library about these concepts; most of the
people were for Concept #1; he hopes we will be voting
for Concept #1.
Alderman Beauvais stated that the arrows need to be more
distinctive on the Wayfinding Signs; should the Welcome
sign say "City" of Des Plaines?; can we make other
changes?
Acting City Manager Bajor stated that Staff would like
to stay with a theme or "look;" we need signage; we need
to more forward on this.
Alderman Brookman stated that we should slow down; we
are not under any time constraints; this should be sent
back to Staff and look at other options.
Mr. John Milstead, 2515 Church Street, addressed the
Committee of the Whole stating that we need a lot more
signs to help people know how to find things.
SIGNAGE
(Cont'd.)
MINUTES/
6/18/07:
Postponed
7/2/07
007
8/6/07
PAGE SEVEN
Mr. Brian Burkross, 2133 Webster Lane, addressed the
Committee of the Whole stating that personally he likes
Concept #1; the electronic signs are great to display
information about what is going on in Des Plaines.
Moved by Moylan, seconded by Walsten, to recommend to
the City Council approval of Concept #1 for the Gateway
Signage Renovation Project as proposed by Western Remac,
Inc.; City Attorney be authorized to prepare contract
with Western Remac, Inc., 1740 Internationale Parkway,
Woodridge, IL 60517, for final design, build and install
electronic message marquee community events sign in an
amount not to exceed $200,000/TIF #1 Funds; and
subsequent contracts for gateway and wayfinding signage,
to be built and installed on a 'pay-as-you-go' basis,
will be presented to the City Council for approval.
Motion by Alderman Brookman to adopt a substitute motion
to refer the Gateway Signage Renovation Project back to
Staff for different concepts and input by residents,
DIED FOR LACK OF A SECOND.
Motion declared carried on Aldermen Moylan' s motion.
Alderman Brookman voted no.
MAYOR ARREDIA ASSUMED THE CHAIR AND DECLARED THE CITY
COUNCIL BACK IN SESSION
Alderman Brookman stated that she proposed amending a
set of minutes once and was denied; there needs to be a
procedure; she will put this on the agenda for a future
meeting of the Legal & Licensing Committee.
Moved by Beauvais, seconded by Murphy, to amend minutes
of the regular meeting of the City Council held June 18,
2007, as follows: Page Five under "BID AWARD/DEMOLITION
OF 3003 MANNHEIM ROAD AND 3036 ORCHARD PLACE," before
first paragraph add:
"Alderman Argus voiced concern over Metropolitan Square
and the City's lack of competitive bidding for the
demolition of the entire site; demolition cost the
City's taxpayers over $1.4 million dollars.
Alderman Argus directed the following questions to Tim
Oakley:
1. How many individual change orders were there for the
additional $1,433,571.87 added to the project and what
were the individual dollar amounts? Who approved each
of these individual change orders?
2. How come the initial contract for the demolition of
the 1538 and 1550 Park Place buildings was not sent to
bid and simply entered in to between the city manager
and Albrecht?
3. When it was evident that additional building
demolition and environmental remediation was necessary
(at a cost of $1.4 million), who was notified? (And who
should be notified per procedures when this happens?)
4. You say that the City could not benefit from
competitive bidding or economy of scale for the
additional work because 'the work scope was added by
change order or individual invoice' as the city acquired
properties at the site. This makes it sound as though
nobody planned for or was aware that we would be in the
process of acquiring more sites. Shouldn't somebody
have been able to anticipate we would be acquiring more
sites?
5. How much of the additional $1.4 million was due to
new sites acquired and how much due to environmental
remediation?
MINUTES
(Cont'd.)
ZONING CASE
07-26-V
VARIATION/
1355
VAN BUREN:
Ordinance
Z-17-07
Postponed
7/2/07
MINUTES/
6/25/07:
Postponed
7/16/07
WARRANT
REGISTER:
Resolution
R-105-07
PAGE EIGHT
OUB
8/6/07
6. Who was responsible for the overall plan of new
sites acquired? Who is responsible for the
identification of environmental remediation costs before
the project starts?
7. Wasn't there somebody in the finance department who
approved these payments to Tucker/Freed for an amount
that so exceeded the original contract that questioned
why this was happening? Are there any identified
checks/balances for the finance dept. to notify city
controller/economic development committee/or city
council when such large overages have occurred?
Alderman Argus stated that she would like some further
information re 3003 Mannheim Road to understand why
Albrecht believes that he can do the work for $132,000
less than the engineer's estimates.
Alderman Argus stated that she could not approve any
further demolition/engineering projects until the city
council members obtain and approve a document that
outlines the policies and procedures that ensure a
specific project is either managed within a specified
level of the original bid or follows specific previously
identified and outlined procedures when it is necessary
to significantly exceed the original bid amount."
Motion declared carried.
voted no.
Aldermen Brookman and Smith
Moved by Moylan, seconded by Walsten, to approve minutes
of the regular meeting of the City Council held June 18,
2007 -AS AMENDED. Motion declared carried. Alderman
Brookman voted no.
Moved by Moylan, seconded by Murphy, to concur to
recommendation of Des Plaines Zoning Board of Appeals,
re Zoning Case 07-26-V, to grant request for Variation
to permit construction of a detached garage at a height
of 25' instead of the permitted 15' height in R-1 Single
Family Residential District on property located at 1355
Van Buren Street; and further recommend to place on
First Reading Ordinance Z-17-07, AN ORDINANCE
AUTHORIZING A VARIATION TO SECTION 8.1-3 A. OF THE CITY
OF DES PLAINES ZONING ORDINANCE TO PERMIT THE
CONSTRUCTION OF AN OVERSIZED ACCESSORY STRUCTURE
(DETACHED GARAGE) AT 1355 VAN BUREN STREET, DES PLAINES,
ILLINOIS (Case 07-26-V). Motion declared carried (final
action on this matter under Consent Agenda on August 20,
2007).
Moved by Murphy, seconded by Beauvais, to approve
minutes of the Special meeting of the City Council held
June 25, 2007, as published. Motion declared carried.
Moved by Smith, seconded by Walsten, to concur with
recommendation of Committee of the Whole to adopt
Resolution R-105-07, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE
DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND
ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total:
$3,972,008.07. Upon roll call, the vote was:
AYES: 7-Beauvais, Moylan, Murphy,
Brookman, Walsten, Smith, Argus
NAYS: 0-None
ABSENT: 1-Higgason
Motion declared carried.
GATEWAY
SIGNAGE
RENOVATION
PROJECT:
ADJOURNMENT:
PAGE NINE
009
8/6/07
Moved by Argus, seconded by Moylan, to concur with
recommendation of Committee of the Whole to approve
Concept #1 for the Gateway Signage Renovation Project as
proposed by Western Remac, Inc.; City Attorney be
authorized to prepare contract with Western Remac, Inc.,
1740 Internationale Parkway, Woodridge, IL 60517, f o r
final design, build and install electronic message
marquee community events sign in an amount not-to-exceed
$200,000/TIF District #1; and subsequent contracts for
gateway and wayfinding signage, to be built and
installed on a 'pay-as-you-go' basis, will be presented
to the City Council for approval. Motion declared
carried. Alderman Brookman voted no.
Moved by Murphy, seconded by Beauvais, that the regular
meeting of the City Council adjourn. Motion declared
carried. Meeting adjourned at 9:07 p.m.
~~(C(Q~
Donna McAllister, MMC CITY CLERK
APPROVED BY ME THIS ~~&..-'--f-----
DAY OF 2007