01-10-2005 Special MeetingMINUTES OF THE SPECIAL MEETING OF THE
CITY COUNCIL OF THE CITY OF DES
PLAINES, ILLINOIS HELD IN THE ELEANOR
ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES
PLAINES CIVIC CENTER, MONDAY, JANUARY
10, 2005
009
CALL TO ORDER: The Soecial meeting of the City Council of the City
of Des Plaines, Illinois, was called to order by
Mayor Anthony W. Arredia at 6:30 p.rn. in the Eleanor
Rohrbach Memorial Council Chambers, Des Plaines Civic
Center on Monday, Janaury 10, 2005.
ROLL CALL: Roll call
Beauvais,
Aldermen
Alderman
Brookman
indicated the following aldermen present:
Murphy, Sayad, Becker, Smith, Argus.
Christiansen and Brookman were absent.
Christiansen arrived at 6:32 p.rn. Alderman
arrived at 6:40 p.rn.
Also present were City Manager Niemeyer, Director of Finance
Egeb erg, Police Chief Prandini, Fire Chief Heavey, Director of
Engineering Oakley, Assistant Director of Engineering Duddles,
Di rector of Community Development Bleuher, Director of Public Works
Dusckett and Director of Human Resources Bajor.
CAPITAL
IMPROVEMENT
PROGRAM:
MAYOR ARREDIA DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
ENGINEERING -Alderman Argus, Chair
Alderman Argus stated that the 2005 Capital Improvement
Program as recommended by the Engineering Department
includes streets, sidewalks, sewers and infrastructure
in the amount of $14, 784, 500; funds for the Capital
Projects come from the 1/2-cent Horne Rule Sales Tax, two-
cent per gallon Local Option Gas Tax, the $0.57/lOOCF
storm sewer user fee, $6.5 million bond issue and
$600,000 in Federal Grants, $1.1 million per year from
Motor Fuel Tax; and approximately $500,000 from the Water
Fund.
Director of Engineering Oakley reviewed the var i ous
projects recommended for 2005; he reviewed the seven (7)
new projects; Staff is recommending approval of the 2 005
Capital Improvement Program in the amount of $14 ,784 ,500.
Moved by Beauvais, seconded by Sayad, to recommend t o the
City Council that Staff be authorized to finalize all
documents necessary to file with Cook County for the
public dedication of Crabtree Lane; once Crabtree Lane
becomes a City street, the Engineering Department be
authorized to evaluate the street for storm sewer and
street rehabilitation ~ :I= 88 6 ~ ~i
p~ ~eme ~ag Motion declared carried.
Alderman Christiansen stated that the City should be
doing the alleys before any new sidewalks are done; we
have not done any alleys in many years.
Alderman Brookman stated that sidewalks should supercede
alley repairs; sidewalks affect the safety of the
res i dents, especially children.
Alderman Brookman asked that funding be allocated f or
improvements to the parking lot in Terresal Park, Ash
Street and Fargo Avenue area. City Manager Niemeyer
stated that this would have to be made a Special Service
Area so the owners could share the cost of these repairs.
FEBRUARY 7, 2005 -AMENDMENT
Delete:
"and add it to the 2006 Capital Improvement Program."
Add:
"and this matter be brought back to the City Council
for further review."
2005 CIP
(Cont'd. )
FINALIZE
2005
BUDGET:
PAGE TWO
010
1/10/05
Moved by Argus, seconded by Sayad, to recommend to the
City Council to approve 2005 Capital Improvement Program
in the amount of $14,784,500.
Moved by Brookman, seconded by Smith, to adopt a
substitute motion to separate the Sidewalk Construction,
CMAQ, in the amount of $500, 000 and the Storm Water
Master Plan, Area #4, in the amount of $6 million from
the 2005 Capital Improvement Program so that it can be
voted on separately. Motion declared carried. Aldermen
Sayad, Becker and Argus voted no.
Moved by Becker, seconded by Sayad, to recommend to the
City Council to approve the Sidewalk Construction, CMAQ,
in the amount of $500, 000 and the Storm Water Master
Plan, Area #4, in the amount of $6 million in the 2005
Capital Improvement Program. Upon roll call, the vote
was:
AYES: 6-Beauvais, Christiansen, Murphy,
Sayad, Becker, Argus
NAYS: 2-Brookman, Smith
ABSENT: 0-None
Motion declared carried.
Moved by Sayad, seconded by Murphy, to recommend to the
City Council to approve the 2005 Capital Improvement
Program -AS AMENDED, in the amount of $8,284,500. Upon
roll call, the vote was:
AYES: 8-Beauvais, Christiansen, Murphy, Sayad,
Brookman, Becker, Smith, Argus
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
FINANCE & ADMINISTRATION -Alderman Sayad, Chair
City Manager Niemeyer stated that there are three (3)
outstanding issues left to be resolved in the 2005
Budget:
--should the City implement service fees to the Des
Plaines Library?;
--should the Community Development budget be increased
by $43,800 for an additional staff member for planning
purposes?; and
--should the City-wide Facade Rehabilitation Program be
increased from $25,000 to $50,000.
LIBRARY
City Manager Niemeyer stated that the 2005 Budget does
not include $25,200 in administrative fees and charges
to the Des Plaines Library; also there were discussions
at the Budget Hearings that the Des Plaines Library
should be charged for garbage, water/sewer and parking
for an additional annual amount of $ 4 3, 4 0 0; the Des
Plaines Library did increase their tax levy by $31,200,
which is close to a sufficient amount to pay the City for
these fees based on an April 1, 2005 implementation date;
the City won't bill the Des Plaines Library for any more
than $31,200 for 2005 .
Mrs. Noreen Lake, President of the Des Plaines Library
Board, addressed the Committee of the Whole stating that
they have agreed to pay for garbage service because their
lease with the City states that garbage is an item that
they should pay, but they are protesting the other
charges.
A long discussion was held on the parking issue; the City
does not have a parking agreement with the Des Plaines
Library, however, Library employees have been allowed to
park on the upper deck floor in the 1444 Prairie Avenue
parking facility since the opening of the Des Plaines ~
BUDGET
(Cont'd. )
PAGE THREE
011
1/10/05
Library and the parking facility in 2000; about 35
parking spaces are used daily; charging the Des Plaines
Library $25 per month per space would result in $10,500
in revenue to the City's parking lot fund.
Alderman Brookman stated that the Des Plaines Library
would have to raise their tax levy if the City makes them
pay for the parking spaces; all the spaces are not being
used now; why should we charge the Des Plaines Library
for empty spaces; they are not creating a parking burden.
Alderman Sayad stated that perhaps the Staff should look
at all the services provided to the Des Plaines Library
and come back with a recommendation.
Moved by Brookman, seconded by Murphy, to recommend to
the City Council that the Des Plaines Library NOT be
charged for using the parking spaces in the 1444 Prairie
Avenue parking facility. Motion declared carried.
Administrative Services
The City's administrative staff provides services to the
Des Plaines Library such as payroll processing, accounts
payable, legal advice and human resources; the current
annual estimated cost for all administrative services is
$23,000.
Mrs. Noreen Lake stated that the Des Plaines Library
Board is disputing these charges; their levy has already
been set.
Mr. Rhys Read, member of the Des Plaines Library Board,
addressed the Committee of the Whole stating that the
main reason they are disputing these charges is because
there is a double taxation for a fix cost.
Alderman Smith stated that he agrees; the City should
reduce their tax levy if the Des Plaines Library pays for
these charges.
Mr. Eldon Burk, member of the Des Plaines Library Board,
addressed the Committee of the Whole stating that his
concern is also the double taxation; he was not aware
that the City would reduce their tax levy.
Alderman Sayad stated that the City would do that when
all the items are discussed.
Alderman Christiansen stated that he is opposed to
charging the Des Plaines Library for anything; we should
leave things the way they are; there is no reason to
charge the Des Plaines Library for anything; we use their
space.
Moved by Christiansen, seconded by Brookman, to recommend
to the City Council to NOT charge the Des Plaines Library
for any administrative services, i.e. payroll processing,
accounts payable, legal advice and human resources.
Alderman Argus stated that the City should charge the Des
Plaines Library for administrative services and then
lower the City's tax levy; it is more efficient to do it
this way.
Moved by Argus, seconded by Sayad, to adopt a substitute
motion to recommend to the City Council to DEFER until
2006 a decision on whether to charge the Des Plaines
Library for administrative services, i.e. payroll
processing, accounts payable, legal advice and human
resources, and Staff be authorized to review this matter
and meet with the Des Plaines Library Board to determine
the actual cost for these administrative services.
Alderman Smith stated that this won't solve the problem;
we would still have these employees.
BUDGET
(Cont'd. )
CIP/
CRABTREE
LANE:
PAGE FOUR
012 1/10/05
Alderman Beauvais stated that the Staff needs to sit down
with the Des Plaines Library Board and work out some kind
of agreement for these services.
Motion declared carried on the substitute motion.
Alderman Christiansen voted no.
Moved by Argus, seconded by Sayad, to recommend to the
City Council to charge the Des Plaines Library for water-
sewer consumption effective April 1, 2005. Motion
declared carried. Alderman Christiansen voted no.
LOBBYIST
Moved by Beauvais, seconded by Murphy, to recommend to
the City Council to add back to the 2005 Budget the
second year of the contract with All-Circo, Inc., 111 W.
Washington Street, Suite 1920, Chicago, IL 60602, in the
amount of $70,000, to provide lobbyist services as
originally authorized under Resolution R-4-04 and
approved by the City Council on January 5, 2004. Motion
declared carried. Aldermen Christiansen, Brookman and
Smith voted no.
CUSTODIAL STAFF
Moved by Argus, seconded by Sayad, to recommend to the
City Council to delete from the 2005 Budget the custodial
staff for City Hall and the Police Department in the
amount of $170,000, and this service be privatized.
Moved by Becker, seconded by Brookman, to call for the
question. Motion declared carried.
Upon roll call on the original motion, the vote was:
AYES: 4-Murphy, Sayad, Smith, Argus
NAYS: 4-Beauvais, Christiansen, Brookman, Becker,
ABSENT: 0-None
MOTION DECLARED FAILED (a tie vote is a failed vote)
ADDITIONAL STAFF MEMBER/COMMUNITY DEVELOPMENT DEPARTMENT
Moved by Sayad, seconded by Murphy, to recommend to the
City Council to increase the Community Development
Department budget in the 2005 Budget by $43,800 to hire
an additional staff member on or about July 1, 2005.
Motion declared carried.
Facade Rehabilitation Program
Moved by Becker, seconded by Brookman, to recommend to
the City Council to increase the City-wide Facade
Rehabilitation Program from $25,000 to $50,000 in the
2005 Budget. Motion declared carried.
MAYOR ARREDIA ASSUMED THE CHAIR AND DECLARED THE CITY
COUNCIL BACK IN SESSION
Moved by Argus, seconded by Beauvais, to concur with
recommendation of Committee of the Whole that Staff be
authorized to finalize all documents necessary to file
with Cook County for the public dedication of Crabtree
Lane; once Crabtree Lane becomes a City street, the
Engineering Department be authorized to evaluate the
street for storm sewer and street rehabilitation a~~i-nati)
o @ :p · e ffif) :v:emeft ¥G~ am: Upon roll
call, the vote was:
AYES: 8-Beauvais, Christiansen, Murphy, Sayad,
Brookman, Becker, Smith, Argus
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
FEBRUARY 7, 2005 -AMENDMENT
Delete:
"and addit to the 2006 Capital Improvement Program."
Add:
"and this matter be brought back to the City Council
for further review."
2005 CIP/
STORM WATER
MASTER PLAN
AREA #4:
2005 CAPITAL
IMPROVEMENT
PROGRAM:
2005 BUDGET:
UL:>
1/10/05
PAGE FIVE
Moved by Argus, seconded by Becker, to concur with
recommendation of Committee of the Whole to approve the
Sidewalk Construction, CMAQ, in the amount of $500,000
and the Storm Water Master Plan, Area #4, in the amount
of $6 million in the 2005 Capital Improvement Program.
Upon roll call, the vote was:
AYES: 7-Beauvais, Christiansen, Murphy,
Sayad, Becker, Smith, Argus
NAYS: 1-Brookman
ABSENT: 0-None
Motion declared carried.
Moved by Argus, seconded by Becker, to concur with
recommendation of Committee of the Whole to approve the
2005 Capital Improvement Program -AS AMENDED, in the
amount of $8,284,500. Upon roll call, the vote was:
AYES: 8-Beauvais, Christiansen, Murphy, Sayad,
Brookman, Becker, Smith, Argus
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Brookman, seconded by Murphy, to concur with
recommendation of Committee of the Whole that the Des
Plaines Library NOT be charged for using the parking
spaces in the 14 4 4 Prairie Avenue parking facility.
Motion declared carried.
Moved by Argus, seconded by Sayad, to concur with
recommendation of Committee of the Whole to DEFER until
2006 a decision on whether to charge the Des Plaines
Library for administrative services, i.e. payroll
processing, accounts payable, legal advice and human
resources, and Staff be authorized to review this matter
and meet with the Des Plaines Library Board to determine
the actual cost for these administrative services.
Motion declared carried. Alderman Christiansen voted no.
Moved by Sayad, seconded by Becker, to concur with
recommendation of Committee of the Whole to charge the
Des Plaines Library for water-sewer consumption effective
April 1, 2005. Upon roll call, the vote was:
AYES: 7-Beauvais, Murphy, Sayad,
Brookman, Becker, Smith, Argus
NAYS: 1-Christiansen
ABSENT: 0-None
Motion declared carried.
Moved by Sayad, seconded by Becker, to concur with
recommendation of Committee of the Whole to add back to
the 2005 Budget the second year of the contract with All-
Circo, Inc., 111 W. Washington Street, Suite 1920,
Chicago, IL 60602, in the amount of $70,000, to provide
lobbyist services as originally authorized under
Resolution R-4-04 and approved by the City Council on
January 5, 2004. Upon roll call, the vote was:
AYES: 5-Beauvais, Murphy, Sayad, Becker, Argus
NAYS: 3-Christiansen, Brookman, Smith
ABSENT: 0-None
Motion declared carried.
Moved by Argus, seconded by Sayad, to delete from the
2005 Budget the custodial staff for City Hall and the
Police Department in the amount of $170,000, and this
service be privatized. Upon roll call, the vote was:
AYES: 4-Murphy, Sayad, Smith, Argus
NAYS: 5-Beauvais, Christiansen
Brookman, Becker, Arredia
ABSENT: 0-None
MOTION DECLARED FAILED.
Moved by Sayad, seconded by Becker, to concur with
recommendation of Committee of the Whole to increase the
Community Development Department budget in the 2005
Budget by $43,800 to hire · an additional staff member on
or about July 1, 2005. Upon roll call, the vote was:~
=--'----'--=-==-=~===========-=~
2005 BUDGET
(Cont'd.)
ADJOURNMENT:
PAGE SIX
AYES: 8-Beauvais, Christiansen, Murphy, Sayad,
Brookman, Becker, Smith, Argus
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
014 1/10/05
Moved by Sayad, seconded by Brookman, to concur with
recommendation of Committee of the Whole to increase the
City-wide Facade Rehabilitation Program from $25,000 to
$50, 000 in the 2005 Budget. Upon roll call, the vote
was:
AYES: 8-Beauvais, Christiansen, Murphy, Sayad,
Brookman, Becker, Smith, Argus
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Sayad, seconded by Murphy, that the Special
meeting of the City Council adjourn. Motion declared
carried. Meeting adjourned at 9:08 p.m.
APPROVED BY ME THIS
DAY OF \_J.~_,,, "'eL..V\ , 2005
~ia,M~OR