11-01-1999118
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS I DES PLAINES CIVIC CENTER I MONDAY I
NOVEMBER 1, 1999
CALL TO ORDER: The regular meeting of the City Council of the City of Des
Plaines, Illinois, was called to order by City Clerk
McAllister at 7:03 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Ci vie Center on Monday,
November 1, 1999.
ROLL CALL: Roll call indicated the following aldermen present:
Beauvais, Christiansen, Elstner, Sayad, Brookman, Becker,
Smith, Arredia.
Also present were: City Manager Douthwaite, Assistant to the City
Manager Johnson, Director of Economic Development Klaus, Director of
Finance Egeberg, Fire Chief Farinella, Police Captain Ryan, Director of
Public Works Killian, City Engineer Oakley, Director of Community
Development D'Onofrio, Director of Human Resources & Services Merriman,
Assistant City Attorney Bartel, and City Attorney Wiltse.
ELECTION
OF MAYOR
PRO TEM:
PRAYER AND
PLEDGE:
CITIZEN
PARTICIPA.:
CONSENT
AGENDA:
MINUTES:
Consent
Agenda
Moved by Elstner, seconded by Brookman, that Alderman
Christiansen be elected Mayor Pro Tern with full power and
authority to serve until the City Council elects an
Acting Mayor. Motion declared carried.
The opening prayer was given by Rev. Dr. William G.
Grice, III, First Congregational Church, followed by the
Pledge of Allegiance to the Flag.
Mr. Wayne Serbin, 835 Pearson Street, addressed the City
Council stating how recently deceased Mayor Jung touched
people with his wonderful caring ways; Paul used his
managerial techniques to improve the morale of City
employees; he talked to all people on an equal level; if
you let people know that you appreciate them, they will
do their best.
Alderman Elstner requested that Item 10 be removed from
the Consent Agenda.
Moved by Arredia, seconded by Sayad,
Consent Agenda except for Item 10.
carried.
to establish a
Motion declared
Moved by Elstner, seconded by Sayad, to approve the
Consent Agenda. Upon roll call, the vote was:
AYES: 8-Beauvais, Christiansen, Elstner, Sayad,
Brookman, Becker, Smith, Arredia
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Minutes were approved; Staff recommendations and requests
were approved; Ordinance M-48-99 was adopted; Ordinances
T-8-99, T-9-99 and Z-28-99 were placed on First Reading;
and Resolutions R-72-99 and R-73-99 were adopted.
Moved by Elstner, seconded by Sayad, to approve minutes
of the regular meeting of the City Council held October
18, 1999. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Elstner, seconded by Sayad, to approve Executive
Session minutes of the City Council meeting held October
18, 1999. Motion declared carried as approved
unanimously under Consent Agenda.
PARKING
RESTRICTION/
CUMBERLAND
ESTATES:
Consent
Agenda
Ordinance
T-8-99
PARKING
RESTRICTION/
DULLES AND
WESTGATE:
Consent
Agenda
Ordinance
T-9-99
ZONING CASE
99-65-V
VARIATION/
939 S. WOLF:
Consent
Agenda
Ordinance
Z-28-99
ANNUAL AUDIT
AGREEMENT:
Consent
Agenda
Resolution
R-72-99
SECTION 125
PLAN AS
IMRF
EARNINGS:
Consent
Agenda
Resolution
R-73-99
119
11/1/99
PAGE TWO
Moved by Elstner, seconded by Sayad, to concur with Staff
recommendation to amend Title X -"Traffic" to create a
new Section 19 -"Cumberland Estates Parking Restriction"
to prohibit parking from the hours of 2:00 a.m. to 6:00
a.m. in the Cumberland Estates Subdivision, located in
the southeast area of Wolf and Central Roads; and further
recommend to place on First Reading Ordinance T-8-99, AN
ORDINANCE AMENDING TITLE X, "TRAFFIC," TO CREATE A NEW
SECTION 19, "CUMBERLAND ESTATES PARKING RESTRICTION, " OF
THE CITY OF DES PLAINES CITY CODE. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Elstner, seconded by Sayad, to concur with Staff
recommendation to amend Title X -"Traffic," Chapter 5,
Section 17 -"Parking Prohibited in Designated Places"
to prohibit parking along the north side of Dulles Road
from Brentwood Drive to Bradley Street, and prohibit
parking within 25' of the crosswalk in front of Terrace
School on Westgate Road, both sides of the street; and
further recommend to place on First Reading Ordinance T-
9-99, AN ORDINANCE AMENDING TITLE X, "TRAFFIC," CHAPTER
5' II STOPPING' STANDING AND PARKING' II SECTION 1 7' II PARKING
PROHIBITED IN DESIGNATED PLACES, " IN THE CITY CODE OF THE
CITY OF DES PLAINES. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Elstner, seconded by Sayad, to concur with
recommendation of Des Plaines Zoning Board of Appeals and
Staff, re Zoning Case 99-65-V, to grant request to permit
a third accessory structure, instead of the maximum
permitted two accessory structures in R-1 Single Family
Residential District on property located at 939 S. Wolf
Road; and further recommend to place on First Reading
Ordinance Z-28-99, AN ORDINANCE AUTHORIZING A VARIATION
TO SECTION 8 .1-3 OF THE CITY OF DES PLAINES ZONING
ORDINANCE TO ALLOW A THIRD ACCESSORY STRUCTURE IN AN R-1
SINGLE FAMILY RESIDENTIAL ZONING DISTRICT AT 939 SOUTH
WOLF ROAD, DES PLAINES, ILLINOIS (CASE 99-65-V). Motion
declared carried as approved unanimously under Consent
Agenda.
Moved by Elstner, seconded by Sayad, to concur with Staff
recommendation to accept the lowest qualified proposal
that, in the best interest of the City, meets the City's
standards to perform annual Auditing Services, which is
from Sikich Gardner & Co. LLP, 18 77 W. Downer Place,
Aurora, IL 60506, for a seven-year contract in the amount
of $209, 950/Budgeted Funds; Mayor and City Clerk be
authorized to execute agreement; and further recommend
to adopt Resolution R-72-99 I A RESOLUTION AUTHORIZING THE
EXECUTION OF AN AGREEMENT BETWEEN SIKICH GARDNER AND
COMPANY, LLP AND THE CITY OF DES PLAINES FOR THE PURPOSE
OF CONDUCTING THE ANNUAL AUDIT OF FINANCIAL STATEMENTS
FOR THE CITY OF DES PLAINES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Elstner, seconded by Sayad, to concur with Staff
recommendation to authorize the City to include for IMRF
employees, their Section 125 payroll deductions as
earnings for IMRF pension calculations; this will result
in all employees having their Section 125 payroll
deductions not negatively affect their earnings for
pension calculations; effective January 1, 2000; and
further recommend to adopt Resolution R-73-99, A
RESOLUTION AUTHORIZING THE CITY OF DES PLAINES TO INCLUDE
COMPENSATION PAID UNDER AN INTERNAL REVENUE CODE SECTION
125 PLAN AS IMRF EARNINGS. Motion declared carried as
approved unanimously under Consent Agenda.
CONTRACT
EXTENSION/
TREE TRIM. &
STUMP
REMOVAL:
Consent
Agenda
PURCHASE OF
BLDG. MAT./
EMA BLDG.:
Consent
Agenda
ORDINANCE
Z-29-99
VARIATION/
1653 E.
FOREST AVE.:
ORDINANCE
M-48-99
BUILD. CODE
AMEND. RE
PATIOS:
Consent
Agenda
WARRANT
REGISTER:
UPDATE/
AFTERSCHOOL
PROGRAM:
120
11/1/99
PAGE THREE
Moved by Elstner, seconded by Sayad, to concur with Staff
recommendation to authorize extension to contracts with
R. W. Henricksen Co., 2131 S. Foster Avenue, Wheeling,
IL 60090, at their 1997 bid prices, for Year 2000 Parkway
Tree Trimming in an amount not-to-exceed $100,000/
Budgeted Funds, and Year 2000 Parkway Tree and Stump
Removal in the amount not-to-exceed $25, 000/Budgeted
Funds; and further authorize two (2) one-year extensions.
Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Elstner, seconded by Sayad, to concur with Staff
recommendation to authorize increase in cost from $21, 761
(previously approved on April 19, 1999) to $28,752.11,
for purchase of pre-fab building materials to construct,
by Public Works employees, one (1) 60' x 100' building
for the Emergency Management Agency at the Public Works
facility/funds from EMA General Fund. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Elstner, seconded by Arredia, to place on First
Reading Ordinance Z-29-99. Motion declared carried.
Moved by Elstner, seconded by Sayad, to advance to Second
Reading and adopt Ordinance Z-29-99, AN ORDINANCE
AUTHORIZING A VARIATION TO SECTION 8.1-3 OF THE CITY OF
DES PLAINES ZONING ORDINANCE TO ALLOW AN OVERSIZED
ACCESSORY STRUCTURE MEASURING 50 BY 24 FEET INSTEAD OF
THE MAXIMUM PERMITTED 24 BY 30 FEET AT 1653 E. FOREST
AVENUE, DES PLAINES, ILLINOIS (CASE 99-53-V) . Upon roll
call, the vote was:
AYES: 8-Beauvais, Christiansen, Elstner, Sayad,
Brookman, Becker, Smith, Arredia
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Elstner, seconded by Sayad, to adopt Ordinance
M-48-99, AN ORDINANCE AMENDING TITLE IV "BUILDING,"
CHAPTER 7 I II BUILDING CODE I II SECTION 9 I II DRIVEWAYS AND
HARD SURFACE LIMITATIONS," TO ADD NEW LANGUAGE to permit
one for one replacement of an existing patio. Motion
declared carried as approved unanimously under Consent
Agenda.
MAYOR PRO TEM CHRISTIANSEN DECLARED THAT THE CITY COUNCIL
WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION -Alderman Brookman, Vice Chair
Moved by Arredia, seconded by Sayad, to concur with Staff
recommendation and recommend to the City Council approval
of November 1, 1999 -Warrant Register in the amount of
$1,973,956.79, which includes $760.37 in expenditures to
Home Depot; and further recommend that Resolution R-74-99
be adopted at appropriate time this evening. Motion
declared carried (Alderman Elstner abstained on approving
$760. 37 in expenditures to Home Depot conflict of
interest) .
COMMUNITY SERVICES Alderman Sayad, Chair
Director of Human Resources and Services Merriman
reviewed her memo of October 21, 19 9 9, regarding the
Af terschool Program for middle school students and the
proposal modifications to the program to make it more
effective, i.e.
AFTERSCHOOL
(Cont'd.)
UPDATE/
NEW LIBRARY
& PROGRAMS:
121
11/1/99
PAGE FOUR
--divide the Temporary Salaries funds in the Human
Resources and Services budget among the four (4) schools
included in the Afterschool Program: Chippewa -$2,000,
Friendship -$2,000, Algonquin -$2,000, and Iroquois -
$1,000;
--use that funding for stipends to an existing Staff
member in each school to provide Afterschool Program
coordination and supervision;
--divide the Supplies funds in the same manner;
--continue to provide program ideas and resources to
supplement those of the coordinator in each building;
--develop an expense reimbursement system in conjunction
with the District administrative offices to provide more
efficient turnaround on reimbursement requests;
--receive regular feedback from the school coordinators
on the effectiveness of the programs presented.
Director Merriman stated that it is hoped that sometime
in the future it will be possible to offer this program
to the parochial schools.
Mr. John Burke, member of the Des Plaines Library Board,
addressed the Committee of the Whole and gave a brief
update regarding the construction of the new Library and
some of the programs being planned. Mr. Burke stated
that the building is beginning to take shape and have a
personality of its own; tours are available on the first
and third Thursdays of the month at 2:00 p.m.; anyone
interested can call Carol Kidd at the Library and she
will make the arrangements and what kind of clothing to
wear; bids for furniture and fixtures have come in lower
than expected and will be awarded on November 16, 1999;
it is anticipated that the old Library will close June
1, 2000 for a month and reopen at the new site on July
1, 2000; there will be grand opening festivities some
time around July 4th.
Mr. Burke stated that the "Buy A Brick" Program was a
great success; 841 bricks were sold, more than expected;
he thanked everyone for their support. Mr. Burke
reviewed the various grants that have or will be received
by the Library. Mr. Burke reviewed the various programs
offered at the Library, i.e. the Teen Advisory Board,
Reading Patch Program, Bookmobile, the book delivery
program; and the 90 plus hours of programing on Channel
24.
Mr. Burke stated that the Des Plaines Library is rated
37 out of 598 libraries in their category. The Library
Board has developed a strategy plan that will guide them
as they plan for the future.
Alderman Sayad stated that he is familiar with both the
literacy program and children's program; both very fine
programs. Alderman Sayad suggested that the Library
Board continue to give the City Council an update every
three (3) months or so.
Mr. Wayne Serbin, 835 Pearson Street, addressed the
Committee of the Whole commending the Library on their
reading program for foreign citizens; they have skills,
but can't use them because they don't know English; the
Library is doing a very good job.
MAYOR PRO TEM CHRISTIANSEN ASSUMED THE CHAIR AND DECLARED
THE CITY COUNCIL BACK IN SESSION.
ORDINANCE
T-10-99
TRAFFIC
RESTRICTION/
WESTGATE:
ORDINANCE
Z-28-99
VARIATION/
939 S. WOLF:
WARRANT
REGISTER:
Resolution
R-74-99
ADJOURNMENT:
122
11/1/99
PAGE FIVE
Moved by Sayad, seconded by Brookman, to TABLE the First
Reading of Ordinance T-10-99, AN ORDINANCE AMENDING TITLE
x "TRAFFIC, II CHAPTER 7 I "THROUGH AND STOP STREETS, II
SECTION 3 II STOP STREETS I II TO ADD A NEW SUBSECTION ( E)
"MISCELLANEOUS THROUGH AND STOP STREETS" OF THE CITY CODE
OF THE CITY OF DES PLAINES, until December 2 o, 1999.
Motion declared carried.
Moved by Becker, seconded by Brookman, to advance to
Second Reading and adopt Ordinance Z-28-99, AN ORDINANCE
AUTHORIZING A VARIATION TO SECTION 8.1-3 OF THE CITY OF
DES PLAINES ZONING ORDINANCE TO ALLOW A THIRD ACCESSORY
STRUCTURE IN AN R-1 SINGLE FAMILY RESIDENTIAL ZONING
DISTRICT AT 939 SOUTH WOLF ROAD, DES PLAINES, ILLINOIS
(CASE 99-65-V). Upon roll call, the vote was:
AYES: 8-Beauvais, Christiansen, Elstner, Sayad,
Brookman, Becker, Smith, Arredia
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
Moved by Brookman, seconded by Sayad, to concur with
recommendation of Committee of the Whole to adopt
Resolution R-74-99, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE
DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND
ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total:
$1,973,956.79, which includes $760.37 in expenditures to
Home Depot. Upon roll call, the vote was:
AYES: 8-Beauvais, Christiansen, Elstner, Sayad,
Brookman, Becker, Smith, Arredia
NAYS: 0-None
ABSENT: 0-None
Motion declared carried (Alderman Elstner abstained on
approving $760.37 in expenditures to Home Depot
conflict of interest) .
Moved by Brookman, seconded by Sayad, that the regular
meeting of the City Council adjourn. Motion declared
carried. Meeting adjourned at 8:02 p.m.
I \ __
~~ACQft~
Donna McAllister, CMC/AAE -CITY CLERK
APPROVED BY ME THIS / (; (),
D~ rY ;V',,,, , 1999
1~t~
0 MAYOR PRO TEM