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20200203 Council Packet Monday, February 3, 2020 Closed Session – 6:00 p.m. Regular Session – 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION PERSONNEL PROPERTY ACQUISITION PROBABLE OR IMMINENT LITIGATION REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PUBLIC COMMENT (Matters not on the Agenda) ALDERMEN ANNOUNCEMENTS/COMMENTS MAYORAL ANNOUNCEMENTS/COMMENTS CITY CLERK ANNOUNCEMENTS/COMMENTS MANAGER’S REPORT CITY ATTORNEY/GENERAL COUNSEL REPORT | CONSENT AGENDA 1. ORDINANCE M-3-20: Amending Title 9, Chapter 2 of the City Code, “Sewer System Regulation”, as Required by the Metropolitan Water Reclamation District’s (MWRD) Long-Term Operation and Maintenance and Private Sector Program Requirements Regarding the Use of Public Sewers, Inspection, and Enforcement 2. RESOLUTION R-31-20: Approve Task Order No. 1 with Trotter & Associates, St. Charles, IL in the Amount of $138,920. Budgeted Funds – Water Fund/Professional Services. 3. RESOLUTION R-32-20: Award Bid for City Hall 6th Floor Masonry Repairs to Low Bidder Safeway Tuckpointing Company, Rolling Meadows, IL in the Amount of $152,250 with a Contingency for Capstone Removal and Replacement in the Amount of $40,000. Budgeted Funds – Facilities & Grounds/R&M City Hall and General Fund/Contingency. 4. RESOLUTION R-33-20: Approve Purchase of a Three-Ton Asphalt Hot Box through Sourcewell Contract #052417-FRM from Midwest Paving Equipment, Glen Ellyn, IL in the Amount of $29,954. Budgeted Funds – Equipment Replacement Fund. 5. RESOLUTION R-34-20: Approve Intergovernmental Agreement with the Village of Elk Grove for an Emergency Water Main Interconnection Located Along Old Higgins Road as Part of the Proposed Touhy Avenue Reconstruction Project from Elmhurst Road to Mount Prospect Road 6. Minutes/Regular Meeting – January 21, 2020 7. RESOLUTION R-35-20: Award Bid for the 2020 Purchase of Hot Mix Asphalt to Low Bidder Arrow Road Construction Company, Elk Grove Village, IL, per Unit Pricing in the Not-to-Exceed Amount of $195,000. Budgeted Funds – Street Maintenance Supplies/Street R&M in the Amount of $125,000 and Capital Projects Supplies/Capital Maintenance in the Amount of $70,000. 8. RESOLUTION R-36-20: Award Bid for the 2020 Asphalt Crack Sealing and Concrete Joint Sealing Contract to Low Bidder Denler, Inc., Mokena, IL per Unit Prices Submitted in the Not-to-Exceed Amount of $100,000. Budgeted Funds – Capital Projects/Miscellaneous Contractual Services. 9. ORDINANCE M-4-20: Amending Chapter 9, Title 1 of the Des Plaines City Code to Comply with Illinois Public Act 101-0221 and Provide a Mechanism for Reporting and Independent Review of Allegation of Sexual Harassment Made Against an Elected Official of a Governmental Unit 10. RESOLUTION R-37-20: Approving Task Orders #10, 11, and 12 with Architectural Consulting Group, Ltd., Barrington, IL in the Amount of $80,475, Which Includes an Allowance of $50,000 for Future Des Plaines Theatre Design Items. Budgeted Funds – TIF #1/Professional Services. UNFINISHED BUSINESS n/a | NEW BUSINESS 1. FINANCE & ADMINISTRATION – Alderman Malcolm Chester, Chair a. Warrant Register in the Amount of $3,103,230.60 – RESOLUTION R-38-20 2. COMMUNITY DEVELOPMENT – Alderman Denise Rodd, Chair a. Consideration of Major Variations to Allow for the Replacement of One Pole Sign on a Lot with a Street Frontage of Less Than 75 Feet and Reduce the Required Sign Setback from 5 Feet to 1.5 Feet at 201 West Oakton Street – ORDINANCE Z-5-20 b. Consideration of Map Amendment from C-3 to M-2 and Major Variations, 1266 Rand Road – ORDINANCE Z-6-20 OTHER MAYOR/ALDERMEN COMMENTS FOR THE GOOD OF THE ORDER ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these persons. PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 13, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Timothy Watkins, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Metropolitan Water Reclamation District of Greater Chicago Sewer Use Ordinance Issue: In connection with the Metropolitan Water Reclamation District’s (MWRD) Long Term Operation and Maintenance and Private Sector Program (LTOMP & PSP), the City is required to adopt an ordinance regarding the use of public sewers, inspection and enforcement. Analysis: As part of the MWRD’s LTOMP & PSP program, communities within the district boundaries are required to maintain ordinances that control connections and use of sewers, quality and quantity of wastewater, inspection and enforcement authority. The new ordinance is attached and is derived from Illinois Environmental Protection Agency sample language ordinance. Recommendation: We recommend adoption of Ordinance M-xx-20 amending Title 9, Chapter 2 of the City Code, “Sewer System Regulation” as required by the Metropolitan Water Reclamation District’s Long Term Operation and Maintenance and Private Sector Program. Attachment: Ordinance M-3-20 MEMORANDUM Page 1 of 9 CONSENT AGENDA #1. 1 CITY OF DES PLAINES ORDINANCE M - 3 - 20 AN ORDINANCE AMENDING TITLE 9 OF THE CITY CODE TO ADOPT THE MWRD’S LONG TERM OPERATION AND MAINTENANCE AND PRIVATE SECTOR PROGRAM. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Chapter 2 or Title 9 of the City Code of the City of Des Plaines ("City Code") sets forth regulations regarding sewer systems ("Sewer Regulations"); and WHEREAS, as part of the Metropolitan Water Reclamation District’s ("MWRD") Long Term Operation and Maintenance and Private Sector Program ("Program"), communities within the district boundaries are required to maintain ordinances that control connections and use of sewers, quality and quantity of wastewater, inspection and enforcement authority ("Sewer Use"); and WHEREAS, the City desires to amend the Sewer Regulations to comply with the Program requirements regarding Sewer Use; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend the Sewer Regulations of the City Code as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2. USE OF PUBLIC SEWERS. Chapter 2, titled “Sewer System Regulations,” of Title 9, titled “Storm Sewer Regulations,” shall be amended to add a new Section 9-2-7, titled “Use of Public Sewers,” as set forth on Exhibit A attached to and, by this reference, made a part of this Ordinance SECTION 3. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 4. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] Page 2 of 9 2 PASSED this day of , 2020. APPROVED this day of , 2020. VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of _______________, 2020. CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Amending City Code to Add 9-2-7 MWRDs Long Term Operation and Maintenance and Private Sector Program Page 3 of 9 3 EXHIBIT A 9-2-7: USE OF PUBLIC SEWERS: A. No person shall discharge, or cause to be discharged, any stormwater, surface water, groundwater roof runoff, subsurface drainage, uncontaminated cooling water, or unpolluted industrial process waters to any sanitary sewer. B. Stormwater and all other unpolluted drainage shall be discharged to such sewers as are specifically designated as combined sewers or storm sewers, or to a natural outlet approved by the Director of Public Works and Engineering. Industrial cooling water or unpolluted process waters may be discharged on approval of the Director of Public Works and Engineering to a storm sewer, combined sewer, or natural outlet. C. No person shall discharge or cause to be discharged any of the following described waters or wastes to any public sewers: 1. Any gasoline, benzene, naphtha, fuel oil, or other flammable or explosive liquid, solid, or gas. 2. Any water or wastes containing toxic or poisonous solids, liquids, or gases in sufficient quantity, either singly or by interaction with other wastes, to injure or interfere with any sewage treatment process, constitute a hazard to humans or animals, create a public nuisance, or create any hazard in the receiving waters of the sewage treatment plant. 3. Any waters or wastes having a pH lower than 5.5 or having any other corrosive property capable of causing damage or hazard to structures, equipment, and personnel of the sewage works. 4. Solid or viscous substances in quantities or of such size capable of causing obstruction to the flow in sewers, or other interference with proper operation of the sewage works such as, but not limited to, ashes, cinders, sand, mud, straw, shavings, metal, glass, rags, feathers, tar, plastics, wood, unground garbage, whole blood, paunch manure, hair and fleshings, entrails and paper dishes, cup, milk containers, etc., either whole or ground by garbage grinders. D. No person shall discharge or cause to be discharged the following described substances, materials, waters, or wastes if it appears likely in the opinion of the Director of Public Works and Engineering that such wastes can harm either the sewers sewage substances, materials, waters, or wastes if it appears likely in the opinion of the Director of Public Works and Engineering that such wastes can harm either the sewers sewage will give consideration to such factors as the quantities of subject wastes in relation to flows and velocities in the sewers, materials of construction of the sewers, nature of the sewage treatment process, capacity of the sewage treatment plant, degree of treatability of wastes in the sewage treatment plant, and maximum limits established by regulatory agencies. The substances prohibited are: Page 4 of 9 4 1. Any liquid or vapor having a temperature higher than one hundred fifty degrees Fahrenheit (1500 F), (650C). 2. Any waters or wastes containing toxic or poisonous materials; or oils, whether emulsified or not, in excess of one hundred (100) mg/l or containing substances which may solidify or become viscous at temperatures between thirty-two (320) and one hundred fifty degrees Fahrenheit (1500 F), (650 C). 3. Any garbage that has not been properly shredded. The installation and operation of any garbage grinder equipped with a motor of three-fourths (3/4) horsepower (0.76 hp metric) or greater shall be subject to the review and approval of the Director of Public Works and Engineering. 4. Any waters or wastes containing strong acid, iron pickling wastes, or concentrated plating solution whether neutralized or not. 5. Any waters or wastes containing iron, chromium, copper, zinc, or similar objectionable or toxic substances; or wastes exerting an excessive chlorine requirement, to such degree that any such material received in the composite sewage at the sewage treatment works exceeds the limits established by the Director of Public Works and Engineering for such materials. 6. Any waters or wastes containing phenols or other taste or odor-producing substances, in such concentrations exceeding limits which may be established by the Director of Public Works and Engineering as necessary after treatment of the composite sewage, to meet the requirements of the State, Federal, or other public agencies of jurisdiction for such discharge to the receiving waters. 7. Any radioactive wastes or isotopes of such half-life or concentration as may exceed limits established by the Director of Public Works and Engineering in compliance with applicable State or Federal regulations. 8. Any wastes or waters having a pH in excess of 9.5. 9. Any mercury or any of its compounds in excess of 0.0005 mg/l as Hg at any time except as permitted by the Director of Public Works and Engineering in compliance with applicable State and Federal regulations. 10. Any cyanide in excess of 0.0025 mg/l at any time except as permitted by the Director of Public Works and Engineering in compliance with applicable State and Federal regulations. 11. Materials which exert or cause: (a) Unusual concentrations of inert suspended solids (such as, but not limited to, Fullers earth, lime slurries, and lime residues) or of dissolved solids (such as, but not limited to, sodium chloride and sodium sulfate); Page 5 of 9 5 (b) Excessive discoloration (such as, but not limited to, dye wastes and vegetable tanning solutions); (c) Unusual BOD, chemical oxygen demand, or chlorine requirements in such quantities as to constitute a significant load on the sewage treatment works; (d) Unusual volume of flow or concentrations of water constituting “slugs” as defined herein. 12. Waters or wastes containing substances which are not amenable to treatment or reduction by the sewage treatment processes employed, or are amenable to treatment only to such degree that the sewage treatment plant effluent cannot meet the requirements of agencies having jurisdiction over discharge to the receiving waters. E. If any waters or wastes are discharged or are proposed to be discharged to the public sewers, which waters contain the substances or possess the characteristics enumerated in Subsection D of this Section, and/or which are in violation of the standards for pretreatment provided in 40 CFR 403, June 26, 1978 and any amendments thereto, and which in the judgment of Director of Public Works and Engineering may have a deleterious effect upon the sewage works, processes, equipment, or receiving waters, or which otherwise create a hazard to life or constitute a public nuisance, the Director of Public Works and Engineering may: 1. Reject the wastes; 2. Require pretreatment to an acceptable condition for discharge to the public sewers; 3. Require control over the quantities and rates of discharge; and/or 4. Require payment to cover the added costs of handling and treating the wastes not covered by existing taxes or sewer charges, under the provisions of Subsection K of this Section. If the Director of Public Works and Engineering permits the pretreatment or equalization of waste flows, the design and installation of the plants and equipment shall be subject to the review and approval of the Director of Public Works and Engineering, and subject to the requirements of all applicable codes, ordinances and laws. F. Grease, oil, and sand interceptors shall be provided when, in the opinion of the Director of Public Works and Engineering they are necessary for the proper handling of liquid wastes containing grease in excessive amounts, or any flammable wastes, sand, or other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units. All interceptors shall be of a type and capacity approved by the Director of Public Works and Engineering, and shall be located as to be readily and easily accessible for cleaning and inspection. Page 6 of 9 6 G. Where preliminary treatment or flow-equalizing facilities are provided, they shall be maintained continuously in satisfactory and effective operation by the owner at his expense. H. Each industry shall be required to install a control manhole and, when required by the Director of Public Works and Engineering permits the pretreatment or equalization of waste flows, the design and installation, the owner of any property serviced by a building sewer carrying industrial wastes shall install a suitable control manhole together with such necessary meters and other appurtenances in the building sewer to facilitate observation, sampling, and measurement of the wastes. Such manhole, when required, shall be accessibly and safely located, and shall be constructed in accordance with plans approved by the Director of Public Works and Engineering permits the pretreatment or equalization of waste flows, the design and installation. The manhole shall be installed by the owner at his expense, and shall be maintained by him so as to be safe and accessible at all times. I. The owner of any property serviced by a building sewer carrying industrial wastes shall provide laboratory measurements, tests, and analyses of water and wastes to illustrate compliance with this ordinance and any special conditions for discharge established by the City or regulatory agencies having jurisdiction over the discharge. The number, type, and frequency of laboratory analyses to be performed by the owner shall be as stipulated by the City, but no less than once per year the industry must supply a complete analysis of the constituents of the wastewater discharge to assure that compliance with the Federal, State, and local standards are being met. The owner shall report the results of measurements and laboratory analyses to the City at such times and in such manner as prescribed by City. The owner shall bear the expense of all measurements, analyses, and reporting required by the City. At such times as deemed necessary the City reserves the right to take measurements and samples for analyses by an outside laboratory service. J. All measurements, tests, and analyses of the characteristics of waters and wastes to which reference is made in this ordinance shall be determined in accordance with the latest edition of IEPA Division of Laboratories Manual of Laboratory Methods, and shall be determined at the control manhole provided, or upon suitable samples taken at said control manhole. In the event that no special manhole has been required the control manhole shall be considered to be the nearest downstream manhole in the public sewer to the point at which the building sewer is connected. Sampling shall be carried out by customarily accepted methods to reflect the effect of constituents upon the sewage works and to determine the existence of hazards to life, limb, and property. The particular analyses involved will determine whether a twenty–four (24) hour composite of all outfalls of a premise is appropriate or whether a grab sample or samples should be taken. Normally, but not always, BOD and suspended solids analyses are obtained from 24-hour composites of all outfalls, whereas pHs are determined from periodic grab samples. K. No statement contained in this Section shall be construed as preventing any special agreement or arrangement between the City and any industrial concern whereby an industrial waste of unusual strength or character may be accepted by the City for Page 7 of 9 7 treatment, subject to payment therefore, by the industrial concern provided such payments are in accordance with Federal and State guidelines for User Charge System. L. Powers and Authority of Inspectors: 1. The Director of Public Works and Engineering and other duly authorized employees of the City, the Illinois Environmental Protection Agency, and the U.S. Environmental Protection Agency, bearing proper credentials and identification, shall be permitted to enter all properties for purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this ordinance. The Director of Public Works and Engineering or his representative shall have no authority to inquire into any processes, including metallurgical, chemical, oil refining, ceramic, paper, or other industries beyond that point having a direct bearing on the kind and source of discharge to the sewers or waterway or facilities for waste treatment. 2. While performing the necessary work on private properties referred to in Section 1 above, the Director of Public Works and Engineering or duly authorized employees of the City, the Illinois Environmental Protection Agency, and the U.S. Environmental Protection Agency shall observe all safety rules applicable to the premises established by the company and the company shall be held harmless for injury or death to the City employees and the City shall indemnify the company against liability claims and demands for personal injury or property damage asserted against the company and growing out of the gauging and sampling operating, except as such may be caused by negligence or failure of the company to maintain conditions as required in subsection I of this section. 3. The Director of Public Works and Engineering and other duly authorized employees of the City bearing proper credentials and identification shall be permitted to enter all private properties through which the City holds a duly negotiated easement for the purposes of, but not limited to, inspection, observation, measurement, sampling, repair, and maintenance of any portion of the sewage works lying within said easement. All entry and subsequent work, if any, on said easement, shall be done in full accordance with the terms of the duly negotiated easement pertaining to the private property involved. M. Penalties: 1. Any person found to be violating any provisions of this ordinance shall be served by the City with written notice stating the nature of the violation and providing a reasonable time limit for the satisfactory correction thereof. The offender shall, within the period of time stated in such notice, permanently cease all violations. The City may revoke any permit for sewage disposal as a result of any violation of any provision of this ordinance. 2. Any person who shall continue any violation beyond the time limit provided in Subsection M.1 of this Section, shall be guilty of a misdemeanor, and on conviction thereof shall be fined as provided in the general penalty in section 1-4-1 of this code Page 8 of 9 8 for each such offense. Each day that a violation is permitted to exist shall constitute a separate offense. 3. Any person violating any of the provisions of this ordinance shall become liable to the City by reasons of such violation. Page 9 of 9 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 9, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Timothy Watkins, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Water System Study Update Issue: The City’s water system master plan is out of date and requires updating. Analysis: In order to properly plan future improvements to the water system, the water master plan needs to be updated. The last update was performed in 2007. Since then the City has made multiple changes to the system including the addition of a new water source from the Northwest Water Commission. These changes impact the operation of the water system. The City has a Master Consultant Agreement with Trotter and Associates and they have provided a proposal to perform this update. The update includes a new water model, addressing EPA compliance items and future water system improvements. Their proposal is in the amount of $138,920. Recommendation: We recommend approval of Task Order #1 with Trotter and Associates, 40W201 Wasco Rd., Suite D St. Charles, IL 60175 in the amount of $138,920. Funding source will be Water Fund, Professional Services, 500-00-580-0000.6000. Attachments: Resolution R-31-20 Exhibit A – Task Order No. 1 MEMORANDUM Page 1 of 11 CONSENT AGENDA #2. 1 CITY OF DES PLAINES RESOLUTION R - 31 - 20 A RESOLUTION APPROVING TASK ORDER NO. 1 UNDER A MASTER CONTRACT WITH TROTTER & ASSOCIATES, INC., FOR PROFESSIONAL ENGINEERING SERVICES.____________________________ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, on January 21, 2019, the City Council approved Resolution R-16-20, which authorized the City to enter into a master contract ("Master Contract") with Trotter & Associates, Inc. ("Consultant") for the performance of engineering services for the City as such services are needed over time; and WHEREAS, the City desires to procure professional engineering services for an update to the City’s water system master plan ("Engineering Services"); and WHEREAS, in accordance with Section 1-10-14 of the City Code of the City of Des Plaines, City staff has determined that the procurement of the Engineering Services is not adapted to award by competitive bidding because the Engineering Services require a high degree of professional skill where the ability or fitness of the individual plays an important part; and WHEREAS, the City has a positive existing relationship with the Consultant, which has satisfactorily performed engineering services for the City in the past; and WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $138,920 to perform the Engineering Services; and WHEREAS, the City has sufficient funds in the Professional Service Fund for the procurement of the Engineering Services from Consultant; and WHEREAS, the City desires to enter into Task Order No. 1 under the Master Contract for the procurement of the Engineering Services from Consultant in the not-to-exceed amount of $138,920 ("Task Order No. 1"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into Task Order No. 1 with Consultant; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: Page 2 of 11 2 SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: WAIVER OF COMPETITIVE BIDDING. The requirement that competitive bids be solicited for the procurement of the Engineering Services is hereby waived. SECTION 3: APPROVAL OF TASK ORDER NO. 1. The City Council hereby approves Task Order No. 1 in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 4: AUTHORIZATION TO EXECUTE TASK ORDER NO. 1. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, final Task Order No. 1 only after receipt by the City Clerk of at least one executed copy of final Task Order No. 1 from Consultant; provided, however, that if the City Clerk does not receive one executed copy of final Task Order No. 1 from Consultant within 60 days after the date of adoption of this Resolution, then this authority to execute and seal final Task Order No. 1 shall, at the option of the City Council, be null and void. SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ___ day of _________________, 2020. APPROVED this ___ day of ____________________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Task Order No 1 with Trotter & Associates for Water System Study Update Page 3 of 11 City of Des Plaines Professional Services Master Contract Professional Trotter and Associates, Inc. -1- TASK ORDER NO. 1 In accordance with Section 1.2 of the Master Contract dated January 21, 2020 between the City of Des Plaines (the “City”) and Trotter and Associates, Inc. (the “Consultant”), the Parties agree to the following Task Number 1: 1. Contracted Services: Water System Study Update. 2. Project Schedule (attach schedule if appropriate): Schedule attached. 3. Project Completion Date: All Contracted Services must be completed on or before: December 31, 2020 4. Project Specific Pricing (if applicable): $138,920.00 5. Additional Changes to the Master Contract (if applicable): N/A. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED [signature page follows] Exhibit A Page 4 of 11 City of Des Plaines Professional Services Master Contract Professional Trotter and Associates, Inc. -2- CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works __________________________________ And Engineering Name (Printed or Typed) ____________________, 20____ ____________________, 20____ Date Date If greater than, $[2,500], the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 20____ Date If compensation greater than $[20,000], then the City Council must approve the Services Change Order in advance and the City Manager or Mayor’s signature is required. _______________________________________ Signature City Manager ____________________, 20____ Date Exhibit A Page 5 of 11 40W201 Wasco Rd., Suite D St. Charles, IL 60175 Phone 630.587.0470 ● Fax 630.587.0475 38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 Phone 224.225.1300 ● Fax 630.587.0475 www.trotter-inc.com ATTACHMENT A TASK ORDER NUMBER 1 Project Name: Water System Study Update 2020 Project Number: DSP-006 T.O. #1 This Task Order is an addendum attached to, made part of and incorporated by reference into the Agreement dated January 20, 2017, between CLIENT and ENGINEER for modification of scope and compensation for the PROJECT. All other terms and conditions of the original Agreement between CLIENT and ENGINEER are unchanged by this Work Order and shall remain in full force and effect and shall govern the obligations of both CLIENT and ENGINEER, including obligations created by this Work Order Addendum. PROJECT BACKGROUND The City of Des Plaines provides treated drinking water to City residents along with commercial and industrial customers. The City has two primary sources of water, both sourced from Lake Michigan: the City of Chicago, and since 2015, the Northwest Water Commission. The City sources approximately 75%, not to exceed 5 MGD, of its water from Northwest Water Commission, as the costs per gallon from NWC are considerably less expensive than the water available from the City of Chicago. The City of Evanston provides 100% of the water supplied by the Northwest Water Commission. The City has an allocation for 7.996 MGD to withdraw water from Lake Michigan, and in 2015 the City pumped an average of 5.897 MGD to the distribution system. City records indicated that the pumped water included approximately 5.196 MGD of authorized use (billed and metered plus unbilled and unmetered), and 0.701 MGD of water loss (“Non-Revenue Water”). The City of Des Plaines currently has an agreement in place for 75% of their water to be supplied from the NWC, not to exceed 5 MGD, with the remainder to be supplied from the City of Chicago. The NWC connection feeds Central Road Pumping Station. While the bulk of the water is supplied to Central Road, most of the firm pumping capacity in the City’s system resides at Maple Street, with Maple street having 19.9 MGD versus Central Road’s 9.4 MGD. Storage at these facilities is apportioned similarly, with 10 MG of ground storage at Maple Street, versus 4 MG at Central Road. Since most of the City’s water is supplied and pumped from Central Road, there are large pressure differentials across the system, as well as excessive water ages in parts of the system which result in inadequate chlorine residuals in the high age areas. One of the City’s goals is to determine a means to transmit water from the NWC connection at Central Road to the Maple Street Facility in order to even out the pressure gradient and reduce these water ages in order to boost the chlorine residuals in the deficient areas. In addition to the ground storage reservoirs at the Maple Street and Central Road facilities, the City also maintains five elevated storage tanks, ranging in capacity from 0.5 MG to 2 MG, with total elevated storage at max capacity of 5 MG, or approximately one day of storage at current water usage rates. The pressure gradient issues within the City would cause some these elevated storage tanks to overflow while Exhibit A Page 6 of 11 Project Name: Water System Study Update 2020 Project Number: DSP-006 T.O. #1 Page 2 40W201 Wasco Rd., Suite D St. Charles, IL 60175 Phone 630.587.0470 ● Fax 630.587.0475 38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 Phone 224.225.1300 ● Fax 630.587.0475 www.trotter-inc.com areas of the City had lower than desired pressures, so the elevated tanks are fitted with altitude valves which close when the tank is full. Since these tanks are then isolated from the system, water is then pumped from some of these tanks back into system and then allowed to refill in order to maintain turnover in these tanks. PROJECT APPROACH The purpose of this project is to evaluate the existing City of Des Plaines water infrastructure including the water distribution system, elevated storage, and the existing reservoir and pumping facilities at Maple Street and Central Road. The goal of this water system study update is to determine the short-term and long-term needs of the existing water system infrastructure, and determine solutions to the pressure issues and chlorine residual/water age issues identified by the City. The City has reportedly made substantial improvements to the looping of the distribution system, and has replaced undersized aging watermains throughout the City. Trotter and Associates will create a new hydraulic model sourced from shapefiles from the City’s GIS database, update the model to include any improvements made to the distribution system and incorporate the current water sourcing to reflect the NWC connection to Central Road. The updated model will be used to assess fire flow capabilities throughout the system, identify/verify pressure issues, identify hydraulic bottlenecks, and quantify the location and extent of the areas with excessive water age. Scenarios will be developed with targeted improvements based upon the results of the model runs, and the improvements verified using the model. Prioritized improvements will be presented with budgetary cost information in order to allow the City to make informed decisions regarding Improvements to the distribution system to improve the overall performance of the system. Some of the up-front work related to the assessment of the processes and equipment at the water treatment plant has also been completed by others. The previously developed scenarios will be verified using the updated model and, if viable, included in as part of the overall recommendations. The work will proceed generally as follows: Volume 1 – Water Distribution System Modeling, Existing Conditions, Water Age and Pressure Data Acquisition • TAI will host a project kick off meeting with City staff to clearly identify community goals, concepts, and requirements. This project kick off meeting will include a data request to confirm that TAI has the latest information available, including water quality reports, fire flow tests, etc. • Review of GIS data indicates that 20% of pipes have an assigned material, 20% have an assigned installation date, and 99% of pipes have an assigned diameter. Work with City to gather missing data and reconcile GIS database. Note – The City may perform this work themselves if desired. Existing Conditions Model • Create the new model using the shape file data provided by the City. Update the model to include any completed improvements not reflected in the shape files. Trotter and Associates uses Bentley’s WaterGEMS and WaterCAD to model water distribution systems. The Bentley software Exhibit A Page 7 of 11 Project Name: Water System Study Update 2020 Project Number: DSP-006 T.O. #1 Page 3 40W201 Wasco Rd., Suite D St. Charles, IL 60175 Phone 630.587.0470 ● Fax 630.587.0475 38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 Phone 224.225.1300 ● Fax 630.587.0475 www.trotter-inc.com is compatible with ESRI ArcGIS, and licensed for 10,000 nodes per model. • Conduct a site visit of all Village water facilities, along with Village staff. Review historical data and previous reports, plans, and capital improvements. • Review billing and water data to determine current usage. Assign demands using billing data and other information provided by the City. • Calibrate the model and verify that the model is reasonable simulating actual real world conditions. Perform Supplemental Flow testing from up to 20 hydrants Presentation and Discussion of Findings • Meet with the City to review the results of the initial model runs and verify concurrence with the generated data. • Draft initial report summarizing the City’s goals, challenges, concepts, requirements and objectives. Discuss initial model findings for existing conditions. Volume II – Source Modifications and Transmission Main, Looping, Pressure and Chlorine Residual Modeling of Options, Potential Scenarios • Generate test scenarios assuming transmission main interconnection between Central Road (location of NWC water supply) and Maple Street (location of the bulk of the City’s storage and pumping capacity, and location of the connection to City of Chicago). Ideally, the connection would be able to move water in both directions as needed should the be an interruption in supply or preference as to source. • Evaluate operation more heavily using Maple Street and the impact on the system pressure gradients and water age/chlorine residual issues. A previous study suggested splitting the discharge from Maple Street in order to supply water at two different pressures to the two transmission mains leaving the facility. Verify the efficacy of this approach and incorporate into the modeling scenarios as appropriate. • Identify additional distribution system improvements needed to supplement the increased use of Maple Street, to correct remaining pressure issues and water age/chlorine residual issues. Identify distribution system improvements that would be required should a transmission main NOT be contemplated between Central Road and Maple Street, which would solve the pressure and water age issues. Volume III – Pumping Facilities Evaluation and Modifications Assess Pumping Equipment and Storage • Assess the pumping equipment at Central Road and Maple Street, condition and operating characteristics. Exhibit A Page 8 of 11 Project Name: Water System Study Update 2020 Project Number: DSP-006 T.O. #1 Page 4 40W201 Wasco Rd., Suite D St. Charles, IL 60175 Phone 630.587.0470 ● Fax 630.587.0475 38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 Phone 224.225.1300 ● Fax 630.587.0475 www.trotter-inc.com • Determine pumping characteristics for moving water from Central Road to Maple Street • Determine required modifications to pumping at Maple Street and Central Road to work with scenarios. • Verify Fire Suppression requirements and model available fire flows. Evaluate existing water storage and characteristics, location, quantity elevation etc. • Model Chlorine Residual and distribution improvements effect on residual. Model additional improvements as necessary to meet desired goals Volume IV – Selection of Improvements • Using the findings of the hydraulic modeling, TAI will provide recommendations for improvement to the water distribution system. These improvements will cover capacity upgrades for fire protection or pressure stability. • Map historical main breaks for consideration of project selection • Determine hierarchy of criticality. Select most important projects and order. • A work session will be held to review the proposed presentation and gain consensus with City staff in regard to the outline and recommendations. • Prepare budget cost estimates for the selected improvements to the system to include the distribution system improvements as indicated by the model • Prepare and Present report to include recommendations and budgetary costs. Exhibit A Page 9 of 11 Project Name: Water System Study Update 2020 Project Number: DSP-006 T.O. #1 Page 5 40W201 Wasco Rd., Suite D St. Charles, IL 60175 Phone 630.587.0470 ● Fax 630.587.0475 38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 Phone 224.225.1300 ● Fax 630.587.0475 www.trotter-inc.com COMPENSATION The work will be related to Water System Study Update and will be performed on an hourly rate not to exceed basis. The total compensation for services is estimated to be $138,920.00 based on the following assumed distribution of compensation: Volume 1 – Water Distribution System Modeling, Existing Conditions, Water Age and Pressure $62,538.00 Volume II – Source Modifications and Transmission Main, Looping, Pressure and Chlorine Residual $15,632.00 Volume III – Pumping Facilities Evaluation and Modifications $18,820.00 Volume IV – Selection of Improvements $41,930.00 Exhibit A Page 10 of 11 Project Name: Water System Study Update 2020 Project Number: DSP-006 T.O. #1 Page 6 40W201 Wasco Rd., Suite D St. Charles, IL 60175 Phone 630.587.0470 ● Fax 630.587.0475 38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 Phone 224.225.1300 ● Fax 630.587.0475 www.trotter-inc.com ENGINEER may alter the distribution of compensation between individual phases of the work noted herein to be consistent with services actually rendered, but shall not exceed the total estimated compensation amount unless approved in writing by CLIENT. The total estimated compensation for ENGINEER’s services included in the breakdown by phases incorporates all labor, overhead, profit, Reimbursable Expenses and ENGINEER’s Consultant’s charges. The amounts billed for ENGINEER’s services will be based on the cumulative hours charged to the PROJECT during the billing period by each class of ENGINEER’s employees times Standard Hourly Rates for each applicable billing class, plus Reimbursable Expenses and ENGINEER’s Consultant’s charges. The Standard Hourly Rates and Reimbursable Expenses Schedule will be adjusted annually as of January 1st to reflect equitable changes in the compensation payable to ENGINEER. For purposes of expediency, ENGINEER and CLIENT agree that an executed electronic version of this Work Order Addendum shall suffice. The original of this Work Order Addendum shall be returned to ENGINEER after execution. CLIENT: ENGINEER: CITY OF DES PLAINES TROTTER AND ASSOCIATES, INC. SIGNED: SIGNED: MARK R. SIKORA, P.E. VICE PRESIDENT TITLE TITLE Exhibit A Page 11 of 11 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 13, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Bid Award – City Hall 6th Floor Masonry Repairs Issue: The 2020 City budget includes funding in the Facilities & Grounds Maintenance account for City Hall 6th Floor Masonry Repair services. City Council approved advertising this project for bid at its October 21, 2019 meeting. Ten bids were received on December 19, 2019. Analysis: HR Green, the City’s architect for the project, completed the City Hall 6th floor field report regarding the water infiltration entering the building which included review of the current windows, masonry, masonry weeps, flashing, sealants, and other related building materials. To alleviate the water infiltration, the recommendation and scope of work for this contract includes replacing the top 15 rows of brick courses directly above the sixth floor windows of City Hall, installation of weeps, and installation of flashing with a drip edge. These exterior elements need to be repaired to ensure the integrity of the facility. The base bid includes all items listed per the scope of work with additional pricing received in the event the top copings need to be removed and replaced during the construction process. A Bid tabulation is listed below: Company Base Bid Alternate Cost for Capstone Total Cost with Alternate Safeway Tuckpointing Co. $152,250 $40,000 $192,250 Otto Baum Co., Inc. $206,730 $33,500 $240,230 JLJ Contracting, Inc. $221,240 $32,160 $253,400 MEMORANDUM Page 1 of 15 CONSENT AGENDA #3. Company Base Bid Alternate Cost for Capstone Total Cost with Alternate MTH Industries $229,099 $28,401 $257,500 Grove Masonry Maintenance, Inc. $267,600 $59,340 $326,940 RestoreWorks Masonry $301,560 $43,000 $344,560 Mertes Contracting Corporation $348,978 $33,560 $382,538 A-1 Group Ltd. $282,000 $110,000 $392,000 Bee Liner Lean Services $389,000 $65,000 $454,000 Union Contracting, Inc. $509,000 $47,380 $556,380 Of the ten bids received, Safeway Tuckpointing provided the lowest bid and has provided documentation which meets the City’s Responsible Bidder Ordinance. Safeway Tuckpointing has completed previous masonry projects for the City with positive results. Favorable references were also received from municipal and commercial clients. There is $28,500 budgeted in the 2020 Facilities and Grounds Maintenance fund with the remaining balance to be through the General Fund Contingency. Recommendation: We recommend approval and award of the City Hall 6th Floor Masonry Repairs contract to Safeway Tuckpointing Company, 2211 Willow Ln., Rolling Meadows, IL 60008, in the amount of $152,250, with a contingency for capstone removal and replacement in the amount of $40,000 for a total of $192,250. Source of funding for this contract is the Facilities and Grounds - R&M City Hall account (100-50-535-0000.6315.001) and the General Fund Contingency account. Attachments: Resolution R-32-20 Exhibit A – Safeway Tuckpointing Company Contract Page 2 of 15 1 CITY OF DES PLAINES RESOLUTION R - 32 - 20 A RESOLUTION APPROVING A CONTRACT WITH SAFEWAY TUCKPOINTING CO. FOR THE DES PLAINES CITY HALL 6TH FLOOR MASONRY REPAIRS PROJECT. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds in the Facilities and Grounds - Repair and Maintenance Fund for use by the Department of Public Works and Engineering during the 2020 fiscal year for the Des Plaines City Hall 6th Floor Masonry Repairs Project ("Work"); and WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code and the City’s purchasing policy, City staff invited bids for the completion of the Work; and WHEREAS, the City received ten bids which were opened on December 19, 2019; and WHEREAS, Safeway Tuckpointing Company ("Contractor") submitted the lowest responsible bid in the not-to-exceed amount of $192,250; and WHEREAS, the City desires to enter into an agreement with Contractor for the performance of the Work in the not-to-exceed amount of $192,250 (“Agreement”); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Contractor; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement with Contractor in the not to exceed amount of $192,250 in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Agreement. Page 3 of 15 2 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ____ day of __________________, 2020. APPROVED this _____ day of ______________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Agreement with Safeway Tuckpointing Co for 6th Floor City Hall Masonry Repairs Page 4 of 15 Exhibit A Page 5 of 15 Exhibit A Page 6 of 15 Exhibit A Page 7 of 15 Exhibit A Page 8 of 15 Exhibit A Page 9 of 15 Exhibit A Page 10 of 15 Exhibit A Page 11 of 15 Exhibit A Page 12 of 15 Exhibit A Page 13 of 15 Exhibit A Page 14 of 15 Exhibit A Page 15 of 15 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 15, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Three Ton Asphalt Hot Box Purchase Issue: The approved 2020 budget includes $30,000 in funding for a three ton asphalt trailer mounted hot box. Analysis: The Public Works and Engineering Department currently utilizes a 2010 Falcon asphalt hot box for year round pot-hole maintenance. The hot box aids in keeping the patching material at a workable temperature, ability to reheat/reclaim bulk stored hot mix asphalt, and provides the ability to make year round repairs even when the asphalt plants are closed. The City’s current unit will be 10 years old and has reached its useful life due to the constant heating and cooling, which after time begins to weaken the structure. After review of equipment available and the City’s current equipment, the Falcon 3-ton trailer mounted hot box was chosen by crew members and staff to best fit the City’s needs. Midwest Paving Equipment, Inc. is the regional supplier of this unit which is available through Sourcewell (formerly National Joint Powers Alliance), which is a cooperative purchasing entity for government and educational agencies of which the City is a member. Per Sourcewell Contract #052417-FRM this item can be purchased from Midwest Paving, Inc., in the amount of $29,954. Recommendation: We recommend the purchase of a Three Ton Asphalt Hot Box through Sourcewell Contract #052417-FRM, from Midwest Paving Equipment, 757 DuPage Blvd Suite 2387, Glen Ellyn, IL, 60137, in the amount of $29,954. Source of funding will be the Equipment Replacement Fund account (410-00-000-0000.8015). Attachments: Attachment 1 - Contract #052417-FRM Proposal Resolution R-33-20 MEMORANDUM Page 1 of 5 CONSENT AGENDA #4. Attachment 1 Page 2 of 5 Attachment 1 Page 3 of 5 1 CITY OF DES PLAINES RESOLUTION R - 33 - 20 A RESOLUTION AUTHORIZING THE PURCHASE OF A THREE-TON FALCON ASPHALT HOT BOX FROM MIDWEST PAVING EQUIPMENT, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the City has appropriated funds in the General Equipment Fund for use by the Public Works and Engineering Department during the 2020 fiscal year for the purchase of a three-ton asphalt trailer mounted hot box ("Equipment"); and WHEREAS, the City is a member of the Sourcewell, formerly National Joint Powers Alliance, ("Sourcewell") a public agency that provides cooperative purchasing solutions for government and educational agencies; and WHEREAS, Sourcewell sought bids for the award of Sourcewell Contract #052417-FRM for the purchase of the Equipment; and WHEREAS, Sourcewell identified Midwest Paving Equipment, Inc. ("Vendor") as the low responsible bidder for Sourcewell Contract #052417-FRM; and WHEREAS, the City has determined that the Sourcewell's purchasing policies satisfy the City's competitive bidding requirements; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Equipment from Vendor for the not-to-exceed amount of $29,954, in accordance with Sourcewell Contract #052417-FRM; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Equipment from Vendor in a total not-to-exceed amount of $29,954 in accordance with Sourcewell Contract #052417-FRM. SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby authorized and directed to execute such documents approved by the General Counsel and to make such payments, on behalf of the City, as are necessary to complete the purchase of the Equipment Page 4 of 5 2 from Vendor in a total not-to-exceed amount of $29,954 in accordance with Sourcewell Contract #052417-FRM. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ___ day of _________________, 2020. APPROVED this ___ day of ____________________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Purchase of Asphalt Hot Box thru Sourcewell from Midwest Paving Equipment Page 5 of 5 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: January 8, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Intergovernmental Agreement with the Village of Elk Grove for an Emergency Water Main Interconnect Issue: Cook County has prepared an Intergovernmental between the City of Des Plaines and the Village of Elk Grove for the installation of an emergency water main interconnect located along Old Higgins Road as part of the proposed Touhy Avenue Reconstruction Project from Elmhurst Road to Mount Prospect Road. Analysis: The Touhy Avenue Reconstruction Project is a component of the Illinois State Toll Highway Authority (ISTHA) Elgin - O’Hare Western Access Project (EOWA, Attachment 1). While Touhy Avenue is an IDOT rout e, the reconstruction project is being advanced by the Cook County Department of Transportation and Highways (CCDOTH) in cooperation with ISTHA and IDOT. The project spans the jurisdictions of Des Plaines, Elk Grove, Chicago and unincorporated Cook County. The Cook County Department of Transportation and Highways will finance the entire cost of the water main interconnect as part of the Touhy Avenue Reconstruction project. Therefore, this agreement reflects the obligations and responsibilities of the City of Des Plaines and the Village of Elk Grove toward operation, maintenance and replacement of the completed connection. This interconnect will allow for a redundant water source west of the Union Pacific Railroad in case of a break on the City’s system that may not allow this area to be serviced within a reasonable amount of time. Recommendation: We recommend entering into this Intergovernmental Agreement with the Village of Elk Grove for an emergency water main interconnection located along Old Higgins Road west of Mount Prospect Road. Attachments: Attachment 1 – Resolution R-171-19 Resolution R-34-20 Exhibit A – Intergovernmental Agreement MEMORANDUM Page 1 of 27 CONSENT AGENDA #5. Attachment 1 Page 2 of 27 Attachment 1 Page 3 of 27 Attachment 1 Page 4 of 27 Attachment 1 Page 5 of 27 Attachment 1 Page 6 of 27 Attachment 1 Page 7 of 27 Attachment 1 Page 8 of 27 Attachment 1 Page 9 of 27 Attachment 1 Page 10 of 27 Attachment 1 Page 11 of 27 Attachment 1 Page 12 of 27 Attachment 1 Page 13 of 27 Attachment 1 Page 14 of 27 Attachment 1 Page 15 of 27 1 CITY OF DES PLAINES RESOLUTION R - 34 - 20 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF ELK GROVE IN CONNECTION WITH A WATER MAIN INTERCONNECT RELATED TO THE ELGIN-O’HARE WESTERN ACCESS PROJECT._________ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Illinois State Toll Highway Authority ("ISTHA") is in the process of constructing the Elgin-O’Hare Western Access Project ("EOWA Project"); and WHEREAS, a part of the EOWA Project includes the reconstruction of two bridges to carry Touhy Avenue over the future EOWA highway, Higgins Creek, and the Union Pacific Milwaukee freight rail line ("Touhy Avenue Grade Separation Project"); and WHEREAS, Touhy Avenue Grade Separation Project includes the installation of an emergency water main interconnect along Old Higgins Road (“Interconnect”), which Interconnect will be funded by the Cook County Department of Transportation and Highways (“County”); and WHEREAS, the County requires the City and the Village of Elk Grove ("Village") to enter into an intergovernmental agreement ("IGA") acknowledging and accepting each parties’ respective rights and responsibilities regarding the Interconnect; and WHEREAS, the City staff recommends that the City enter into the IGA with the Village; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the IGA with the Village; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 16 of 27 2 SECTION 2: APPROVAL OF IGA. The City Council hereby approves the IGA in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE IGA. The City Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on behalf of the City, the final IGA. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2020. APPROVED this _____ day of _____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving IGA with Elk Grove for Emergency Water Main Interconnect re Touhy Avenue Grade Separation Project Page 17 of 27 INTERGOVERNMENTAL AGREEMENT CITY OF DES PLAINES TOUHY AVENUE Elmhurst Road to Mount Prospect Road Section: 15-34117-01-RP VILLAGE OF ELK GROVE VILLAGE Federal Project No. 6CYP(041) This Intergovernmental Agreement (the "Agreement") is made and entered into by and between the City of Des Plaines, a municipal corporation of the State of Illinois (the “City”), and the Village of Elk Grove Village, a municipal corporation of the State of Illinois (the “Village”). The City and the Village are sometimes individually referred to as “Party” and collectively referred to as the “Parties.” RECITALS WHEREAS, the Constitution of the State of Illinois (the “State”), 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the provisions of the Intergovernmental Cooperation Act, (5 ILCS 220/1 et seq.), authorizes and encourages intergovernmental cooperation; and WHEREAS, the City and the Village are units of government within the meaning of the Constitution of the State of Illinois, 1970, Article VII, Section 10, having the power and authority to enter into an intergovernmental agreement; and WHEREAS, the Illinois Department of Transportation (State) has jurisdictional authority over Touhy Avenue (IL 72) and Old Higgins Road; and WHEREAS, the City and the Village own facilities within State right-of-way, said facilities were installed by permit and subject to the terms and conditions of the State permit for occupation within said right-of-way; and WHEREAS, the City has requested the installation of an Emergency Water Main Interconnect (“Interconnect”) between the City water system and Village water system located along Old Higgins Road; and WHEREAS, the City and the Village, by this instrument, desire to memorialize their respective obligations and responsibilities toward engineering, construction and funding of the Interconnect as well as future maintenance responsibilities of the completed Interconnect; and NOW THEREFORE, in consideration of the promises, covenants, terms and conditions set forth in this Agreement, the Parties hereto agree as follows: SECTION 1. INCORPORATION OF RECITALS The above recitals are incorporated into this Agreement as if fully set forth herein. SECTION 2. TERM AND TERMINATION 2.1 This Agreement between the City and the Village shall not become effective unless authorized by Exhibit A Page 18 of 27 INTERGOVERNMENTAL AGREEMENT City of Des Plaines-Village of Elk Grove Village Emergency Water Main Interconnect Old Higgins Road Page 2 of 7 authorized representatives of the City and Village. This Agreement is a legal, valid and binding agreement, enforceable against the City and the Village, once duly authorized and executed by the respective municipal governing councils. This Agreement shall not terminate upon completion of construction of the Interconnect. As such, the Parties hereto agree that the provisions of Subsection 5.8 Post-Construction Maintenance herein shall survive completion of installation of the Interconnect. 2.2 It is agreed that the City and Village shall subsequently cooperate and agree on an operating protocol for: (i) opening the interconnect to allow water to flow into either the City water system or the Village water system; (ii) utilizing the City’s water meter to measure water delivered by one Party to the other Party through the Interconnect; (iii) mutual rights to inspect and verify that both Parties are keeping and maintaining their parts of the Interconnect in good repair and operable condition; (iv) rates to be charged for water delivered by either Party to the other through the Interconnect; and (v) such other terms and conditions as may be necessary or appropriate to operating, maintaining, repairing or replacing the Interconnect and related facilities. SECTION 3. PROJECT FUNDS 3.1 County’s Share of the Interconnect. The Cook County Department of Transportation and Highways (the County) shall finance the entire cost of the Interconnect as described in separate agreement(s). 3.2 City’s Share of the Interconnect. The City shall incur no cost for the work described above as described in a separate agreement. 3.3 Village’s Share of the Interconnect. The Village shall incur no cost for the work described above as described in a separate agreement. SECTION 4. COUNTY’S RESPONSIBILITIES (hereto included for reference and outlined in separate Agreements) 4.1 The County shall advertise and receive bids, let, award, and cause the Interconnect to be built in accordance with the approved Interconnect construction plans, specifications and construction contract. 4.1.1 The County shall incorporate work as requested by the City into the Interconnect design plans and specifications using City standards; and, said design plans shall be approved by both the City and the Village. 4.1.2 The County shall be responsible for ensuring that all permits necessary for the Interconnect are secured, including regulatory permits. 4.1.3 The County shall design and install the new Emergency Water Main Interconnect at locations requested by the City consisting of a water service connection to the Elk Grove Village water main, east of Carmen Drive along Old Higgins Road, including vault, meter and valve. Said service will connect the Elk Grove water system to the City of Des Plaines water system along Old Higgins Road. 4.2 Village and City Infrastructure. 4.2.1 Any and all Village infrastructure improvements on State routes are subject to approval by the State. Exhibit A Page 19 of 27 INTERGOVERNMENTAL AGREEMENT City of Des Plaines-Village of Elk Grove Village Emergency Water Main Interconnect Old Higgins Road Page 3 of 7 4.3 The County shall allow the City and the Village to observe all construction of City and Village infrastructure installed as part of the Project, address concerns expressed by the City and the Village regarding said construction, and allow the City and the Village to participate in the Final Inspection of said City and Village infrastructure. SECTION 5. CITY’S OBLIGATIONS 5.1 Time of the Essence. The obligations of the City as set forth in this Section 5 shall be performed in a timely manner such that it will not result in a delay of the Interconnect timetable as determined by the County. 5.2 City Plans and Specifications. The City shall supply standard details and specifications for the City Work (water main, water meter vault) to be included in the Interconnect design plans. 5.3 City Cost Responsibility. The City will bear no cost responsibility for the design, permitting, construction and pressure testing of the proposed Emergency Water Main Interconnect. 5.4 Public Notification of Interconnect. The City will post County notifications of the Interconnect scope, timing and duration through its municipal newsletter, website, etc. 5.5 Coordination with the County. The City shall have the opportunity to review and approve contractor submittals prior to installation of City Work items. The City shall have the opportunity to be involved in construction of the Interconnect, shall assign a representative to coordinate and monitor the City Work under construction, and bring to the attention of the County’s Resident Engineer any matters of concern with respect to same. 5.6 Additional Work. In the event that the City requests additional work or changes in the Interconnect scope including changes resulting from unforeseen circumstances, a written request shall be submitted to the County. Any such request shall be subject to County review and approval prior to incorporation into the Interconnect. 5.7 Final Inspection. The Parties shall be present and participate in the Final Inspection, and the scheduling of such Final Inspection shall be solely at the discretion of the County. The Village shall not cause a condition that would unreasonably delay the Final Inspection. The Village shall submit final punch list items within seven (7) days prior to the Final Inspection date as determined by the County. 5.8 Post-Construction Maintenance. The meter, valve and water line installed as part of this connection will be owned and maintained by the City and used only as an emergency water supply by the City in the event that their main water supply to City properties, west of EOWA (I-490), is interrupted. Terms of water service use and costs to be defined between the City and the Village. City maintenance costs to be defined per this Agreement. The Interconnect will be part of the City water system up to and including the valve vault and valve (the “Demarcation Point”). See Exhibit A. 5.9 Indemnification. By execution of this Agreement, the City agrees to defend, indemnify and hold harmless the County and its commissioners, officials, employees, agents and representatives, and their respective heirs, successors and assigns, from and against any and all costs, expenses, attorney’s fees, losses, damages and liabilities incurred or suffered directly or indirectly from or attributable to claims arising out of the maintenance of the water main installed as part of this Interconnect. Exhibit A Page 20 of 27 INTERGOVERNMENTAL AGREEMENT City of Des Plaines-Village of Elk Grove Village Emergency Water Main Interconnect Old Higgins Road Page 4 of 7 SECTION 6. VILLAGE’S OBLIGATIONS 6.1 Time of the Essence. The obligations of the Village as set forth in this Section 5 shall be performed in a timely manner such that it will not result in a delay of the Interconnect timetable as determined by the County. 6.2 Village Plans and Specifications. The Village shall supply standard details and specifications for the Village Work (water main, water main connection) to be included in the Interconnect design plans. 6.3 Village Cost Responsibility. The Village will bear no cost responsibility for the design, permitting, construction and pressure testing of the proposed Emergency Water Main Interconnect. 6.4 Public Notification of Interconnect. The Village will post County notifications of the Interconnect scope, timing and duration through its municipal newsletter, website, etc. 6.5 Coordination with the County. The Village shall have the opportunity to review and approve contractor submittals prior to installation of Village Work items. The Village shall have the opportunity to be involved in construction of the Interconnect, shall assign a representative to coordinate and monitor the Village Work under construction, and bring to the attention of the County’s Resident Engineer any matters of concern with respect to same. 6.6 Additional Work. In the event that the Village requests additional work or changes in the Interconnect scope including changes resulting from unforeseen circumstances, a written request shall be submitted to the County. Any such request shall be subject to County review and approval prior to incorporation into the Interconnect. 6.7 Final Inspection. The Parties shall be present and participate in the Final Inspection, and the scheduling of such Final Inspection shall be solely at the discretion of the County. The Village shall not cause a condition that would unreasonably delay the Final Inspection. The Village shall submit final punch list items within seven (7) days prior to the Final Inspection date as determined by the County. 6.8 Post-Construction Maintenance. The Interconnect will be part of the City water system up to and including the valve vault and valve (the “Demarcation Point”). See Exhibit A. The Village will own and maintain any main and any connection to the existing Village water distribution system beyond the “Demarcation Point”. 6.9 Indemnification. By execution of this Agreement, the Village agrees to defend, indemnify and hold harmless the County and its commissioners, officials, employees, agents and representatives, and their respective heirs, successors and assigns, from and against any and all costs, expenses, attorney’s fees, losses, damages and liabilities incurred or suffered directly or indirectly from or attributable to claims arising out of the maintenance of the water main installed as part of this Interconnect. Exhibit A Page 21 of 27 INTERGOVERNMENTAL AGREEMENT City of Des Plaines-Village of Elk Grove Village Emergency Water Main Interconnect Old Higgins Road Page 5 of 7 SECTION 7. GENERAL PROVISIONS 7.1 Governing Law and Venue. This Agreement shall be interpreted under, and governed by, the laws of the State of Illinois, without regard to conflicts of laws principles. Any claim, suit, action, or proceeding brought in connection with this Agreement shall be in the Circuit Court of Cook County and each Party hereby irrevocably consents to the personal and subject matter jurisdiction of such court and waives any claim that such court does not constitute a convenient and appropriate venue for such claims, suits, actions, or proceedings. 7.2 Default. The City shall be in default hereunder in the event of a material breach by the City of any term or condition of this Agreement including, but not limited to, a representation or warranty, where the City has failed to cure such breach within thirty (30) days after written notice of breach is given to City by the Village, setting forth the nature of such breach. Failure of Village to give written notice of breach to the City shall not be deemed to be a waiver of the Village’s right to assert such breach at a later time. Upon default by the City, the Village shall be entitled to exercise all available remedies at law and in equity, including but not limited to termination of this Agreement upon thirty (30) days’ notice to the City. The Village shall be in default hereunder in the event of a material breach by the Village of any term or condition of this Agreement including, but not limited to, a representation or warranty, where the Village has failed to cure such breach within thirty (30) days after written notice of breach is given to the Village by the City, setting forth the nature of such breach. Failure of the City to give written notice of breach to the Village shall not be deemed to be a waiver of the City’s right to assert such breach at a later time. Upon default by the Village, the City shall be entitled to exercise all available remedies at law and in equity, including but not limited to termination of this Agreement upon thirty (30) days’ notice to the Village. 7.3 Modification. This Agreement may not be altered, modified or amended except by a written instrument signed by both Parties. Provided, however, the Parties agree that provisions required to be inserted in this Agreement by laws, ordinances, rules, regulations or executive orders are deemed inserted whether or not they appear in this Agreement and that in no event will the failure to insert such provisions prevent the enforcement of this Agreement. 7.4 Binding Successors. The City and the Village agree that their respective successors and assigns shall be bound by the terms of this Agreement. 7.5 Force Majeure. Neither the City nor the Village shall be liable for failing to fulfill any obligation under this Agreement to the extent any such failure is caused by any event beyond such Party’s control and which event is not caused by such Party’s fault or negligence. Such events shall include but not be limited to acts of God, acts of war, fires, lightning, floods, epidemics or riots. 7.6 Notices. Unless otherwise specified, any notice, demand or request required under this Agreement must be given in writing at the addresses set forth below by any of the following means: personal service, overnight courier or first class mail. Exhibit A Page 22 of 27 INTERGOVERNMENTAL AGREEMENT City of Des Plaines-Village of Elk Grove Village Emergency Water Main Interconnect Old Higgins Road Page 6 of 7 TO THE CITY: Mr. Jon Duddles Assistant Director of Public Works and Engineering City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 847-391-6127 TO ELK GROVE VILLAGE: Raymond R. Rummel Village Manager Village of Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 847-439-3900 7.7 Section Headings. The descriptive headings of various sections of this Agreement are for convenience only and shall not control or affect the meaning or construction of any of the provisions hereof. 7.8 Entire Agreement. This Agreement constitutes the entire agreement between the City and the Village, merges all discussion between them and supersedes and replaces any and every other prior or contemporaneous agreement, negotiation, understanding, commitments and writing with respect to such subject matter hereof. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which shall be deemed one and the same instrument. THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK Exhibit A Page 23 of 27 INTERGOVERNMENTAL AGREEMENT City of Des Plaines-Village of Elk Grove Village Emergency Water Main Interconnect Old Higgins Road Page 7 of 7 IN WITNESS WHEREOF, the County and the Village have caused this Agreement to be executed by their respective officials on the dates as shown. EXECUTED BY CITY: EXECUTED BY VILLAGE OF ELK GROVE VILLAGE: Matthew Bogusz Craig B. Johnson Mayor Mayor This day of A.D. 2019. This day of A.D. 2019. ATTEST: ATTEST: City Clerk Village Clerk (SEAL) (SEAL) Exhibit A Page 24 of 27 ! I i i j i i I N L. ---·-·--·-).-,_.•-,-,;• ! 9 � 0 ' I 4827+-05.9/54.4 RT PROVIDE CONNECTION TO EX 12" EGV WM ABANDON WM TO EAST 0 PR l2" WV RThi,666.1 4828+14.7/38.0 RT -4828+74.7/37.7 RT PR 20" CASING JACKED JN PLACE UTILITY PROTECTION -SPECIAL --- 0 20 40 SCALE IN FEET ----- 60 4830+90.2 /17.2 LT 2• DEFL ✓- �,! .. • I-:.·.·.�- --·--,,··.,.,··--.-._ •. ·.·-: -AM---=--=-==E=-=R=--=1=-c--=:-A-:--N----------,---OE_S_P_L-AI-N-ES-.-IL---,-C-□U-N_T_Y _H_]G-HW_A_Y_: ..---..---::=-----------------------,-1--..,,--:,--e:-,,.,,-=-=---_-_-_rl----_ .. .:..:11£\1t:[ISg1;;;0"'NS�=============ir::.=n:0"-'A'.J.T"=-E--=r------=1=0:::u:::H::Y-A::V::E:::N:::U-:-E---=-EL:---:M:::H:::U:::R::S::T:--R::O::A::D::-:T::O:--:::M::O:::U:::N::T--:P::R::O::S::P::EC=r=--=R=-oA�D=---,---W-M_-0_1_5 __ 1 • ELK G��iiA:t�\�GE, IL 1-f-IS-CA_L_Y_EA_R_, -r--'---l COUNTY OF COOK ��:�ED•SURVEYING & ENGINEERING, P.C. MAINE TOWNSHIP i-----.---�-----1 DEPARTI\IENT OF TR.\NSPORTATJON AND HIGHW . .\ YS CHECKED, TOTAL SHEETS SHEET NO. � ·••·•·••• e<l\tij'.�'1:i,7J'//,j;;��m2, ELK GROVE TOWNSHIP SECTION: DA , 1247 632 LOCATION MAP PROPOSED WATER MAIN EXHIBIT A EXHIBIT A Exhibit A Page 25 of 27 ·-------�-------------- .,.,.,_,_,_, / \l �.\l" '" -·-·-·-· VI a ---------·-·-----. ---·-------------·------·---------. ' l i --- - -- ·-·-·-·-•-·J,_,. i ' ---I •-....... _·-·-·-·---ffi ·-·-·-·-�=rn ---- _ VEX WV 0621 7 ·-·-·-·-·-·-·-· -- _ TO REMAJN •~•-•-•-•-•-, -· 1 ------·-·1·-·-·-·----- --" -::.,,,; -----\-·-·-·-·-•-, -_ _ _ C0NN£CT TO EX CDP 12" WM - - -- -----�32 --- - -0 .... -------------1----------~--w,____ -•---,-,...,,_, � ---..., 12''-.. --=:�--�~•-, ----......._ 4B33 -._ __ ---~iw-�.._ -f-,____ ,. ~•-•-•-.~•--1' . -�--4Bll+26.O7l6.-7 l T. � 12•� G � - ----·----<------·---:L. ____ L -1 r i�. -.::.:::f,,. -----��r':::��_,.,,_ · -- ·-•�,,�,: --I I •-•-, ... 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I :,p. O!L LIN! EX FH I\ T/P =�59. 78 -EX. IYESl SHORE OIL INES 0 REMAIN 675 824-+-65.1-T /P•662 9 PR WV �EX. ;HELL OIL L NES I 1/P bbj,54 �/ 45b1+32.5 \ EX FH \PR FH \ TBR 670 -"' :\ =--=-----:11 ----II -\1\--\A -1-- � if ----------'" ------"'4 Ill Ill -� 5.5' MIN :: 665 --------.. 45° BEND ----:; II I 482 8+96.6 II ----II �5• BE ND: I ·vv .... •t J.!B27+' s.� I :-o .. 660 f /P:6I 0. I 'lo ,. ,, --, --- :('{}g� :w ;;:-cc:f.\f.Nli -1 _rl� -�Ex OIL LINES tr CLR 655 --nl 4829+BC 4833+26 ·--j I PRO JOE CONNI CTION 45° BEf e,; 45° BEND TC EX 12" E :v WM 4827+9 482 l+89.7 T/P=65 i.6 TIP =656.6 -TRENC� BACKFILL 650 4E '7+14. 7 -4828+74.7 V 645 6 LF PR 2 )" CASING JACKE b IN PLAC UNDER F JEL LINES OP r,,:- r-A< "'"-'S�7 {'\ 640 635 630 625 620 "' ;:! (]) "' a:, .... <D Q � 00 0 a:, -,..., .... ,.... � "' "' N 0 Lfl j '.:l N "' co u-i \D ,.; ,.... 00 00 ai ai ai ci ci N N c-J "' "' <D <D <D "' "' "' "' ,.... ,.... ,.... r--- r---,.... ,.... 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ALL CONTRACTORS !SHALL FIELD-CHECK ILL EXIST.ING CONDITIONS AND TD BE THOROUGHLY FAMILIAR W!TH THE SITE BE.FORE ANY WOR� COMrENCES.1 1 1 1 1 1 1 1 ANY DJSCREPANClES JN THE DRAWINGS SHALL BE IMME DlATElY REPORTED TO THE CONSTRUCTION MAN AG ER BEFORE ANY FURTHER WORK COMMENCES. IN THE EVENT AN UNEXPECTED UTJL!TY ·OR STRllCTLRE I INTERFERENCE JS ENCOUN T ERED. ALL CONTRACTORS SHALL JMMro°IATE.l Y NOTIFY THE CONSTRU TION MANAGER. 2! ::,:j <.O ... � 0 "' 0 ,.., tn "i N ,.. ,..., "'? "'! ..; � .... ,..; ..; ,.; "'N ;::. fii ,-. r--,.... ,... ,._ ,._ ,.... "' "' "' <D <D <.O "' <D <.O 4834+-00 4835+-00 4836+00 4837+-00 4838+-00 4839+00 ... ,o 0 ,-.. "' 50 100 150 DNTAL SCA E: 1"=50' 0" 705 � 10 15 AL SCALE 1'1=5'-0" 700 695 690 685 680 675 --670 ----------------665 660 655 650 645 640 635 LEGI ND ® EX!! TING ELEO RIC 630 \ti t.lU. 11 !N� rltlt. Ul"Jl\; © EX!! TING GAS @ EX!! TING OIL 625 (J) EX!! TING TELE bHONE 620 Lfl "' -<D <D r---ai 00 ,..: <D "' <D <D "' <D 4840+-00 4B41+-00 AEVlSlONS CUE WM-025 COl,IPUTEO, DRAWN, CHECKED, TOTAL SH!'.ITSf SHEET NO. nAT•• s/11/1• TOUHY AVENUE - ELMHURST ROAD TO MOUNT PROSPECT ROAD 1247 I 642 PROPOSED WATER MAIN EXHIBIT A EXHIBIT A Exhibit A Page 27 of 27 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, JANUARY 21, 2020 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 7:00 p.m. in the Eleanor Rohrbach Memorial Council Chamber, Des Plaines Civic Center on Tuesday, January 21, 2020. ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski. A quorum was present Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Director of Community and Economic Development McMahon, Fire Chief Anderson, Police Chief Kushner, and General Counsel Weiss. PRAYER AND PLEDGE: The prayer was offered by City Clerk Tsalapatanis, followed by the Pledge of Allegiance to the Flag of the United States of America. SWEARING-IN CEREMONY: Mayor Bogusz introduced and administered the Oath of Office to Daniel F. Anderson as the new Fire Chief. PUBLIC COMMENT: Resident Garland Armstrong asked that city be careful when removing snow from the street to not place the snow on the sidewalks and crosswalks that have already been cleared. President of the Des Plaines Arts Council Will Soderberg announced that the deadline to apply for an Arts Council Scholarship is March 31, 2020. Mr. Soderberg expressed his appreciation to the City Council for their support of the program. CONSENT AGENDA: Moved by Rodd, seconded by Moylan, to establish the Consent Agenda. Motion declared unanimously carried. Moved by Brookman, seconded Goczkowski, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8- Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski NAYS: 0 None ABSENT: 0- None Motion declared carried. Minutes were approved; Ordinance M-1-20, Z-1-20, Z-2-20 were adopted. Resolutions R-16-20, R-17-20, R-18-20, R-19-20, R-20-20, R-21-20, R-22-20, R-23-20, R-24-20, R-25-20, R-26-20, R-30-20 were approved. APPROVE CONTRACT/ TROTTER & ASSOCIATES: Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-16-20, A RESOLUTION APPROVING A MASTER CONTRACT WITH TROTTER & ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as approved unanimously under Consent Agenda. CONSENT AGENDA #6. Page 2 of 7 01/21/20 (Cont.) Consent Agenda Resolution R-16-20 APPROVE CONTRACT/ HAEGER ENGINEERING: Consent Agenda Resolution R-17-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-17-20, A RESOLUTION APPROVING A MASTER CONTRACT WITH HAEGER ENGINEERING LLC FOR PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as approved unanimously under Consent Agenda. APPROVE CONTRACT/ RJN GROUP, INC: Consent Agenda Resolution R-18-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-18-20, A RESOLUTION APPROVING A MASTER CONTRACT WITH RJN GROUP, INC FOR PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as approved unanimously under Consent Agenda. APPROVE TO 3/ CHRISTOPHER B BURKE ENGINEERING: Consent Agenda Resolution R-19-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-19-20, A RESOLUTION APPROVING TASK ORDER NO. 3 UNDER A MASTER CONTRACT WITH CHRISTOPHER B BURKE ENGINEERING LTD FOR PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as approved unanimously under Consent Agenda. APPROVE 2020 ESTIMATE OF MAINTENANCE COSTS/IDOT HIGHWAY CODE: Consent Agenda Resolution R-20-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-20-20, A RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE. Motion declared carried as approved unanimously under Consent Agenda. APPROVE FUNDING/ ANIMAL CONTROL SERVICES: Consent Agenda Resolution R-21-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-21-20, A RESOLUTION APPROVING THE PROCUREMENT OF ANIMAL CONTROL SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Page 3 of 7 01/21/20 APPROVE PURCHASE/ STC NURSERIES/ TREE PLANTING & LABOR THROUGH WCMC: Consent Agenda Resolution R-22-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-22-20, A RESOLUTION AUTHORIZING THE PURCHASE AND PLANTING OF TREES THROUGH THE WEST CENTRAL MUNICIPAL CONFERENCE SUBURBAN TREE CONSORTIUM. Motion declared carried as approved unanimously under Consent Agenda. APPROVE PURCHASE/ TWO FORD FUSIONS/ ROESCH FORD: Consent Agenda Resolution R-23-20 Moved by Brookman, seconded by Goczkowski to Approve Resolution R-23-20, A RESOLUTION AUTHORIZING THE PUCHASE OF TWO FORD FUSION SEDANS FROM ROESCH FORD OF BENSENVILLE, ILLINOIS. Motion declared carried as approved unanimously under Consent Agenda. AWARD BID 2020 FIRE HYDRANT CONTRACT/ ZIEBELL WATER SERVICE PRODUCTS: Consent Agenda Resolution R-24-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-24-20, A RESOLUTION APPROVING AN AGREEMENT WITH ZIEBALL WATER PRODUCTS, INC FOR THE PURCHASE OF MUELLER FIRE HYDRANTS. Motion declared carried as approved unanimously under Consent Agenda. APPROVE 2020 PARKWAY RESTORATION/ TNT LANDSCAPE CONSTRUCTION: Consent Agenda Resolution R-25-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-25-20, A RESOLUTION APPROVING AN AGREEMENT WITH TNT LANDSCAPE CONSTRUCTION, INC FOR PARKWAY RESTORATION AND PLANTING WITH INSTALLATION SERVICES. Motion declared carried as approved unanimously under Consent Agenda. AWARD BID/2020 FUEL PURCHASE/ GAS DEPOT OIL COMPANY: Consent Agenda Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-26-20, A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A CONTRACT WITH GAS DEPOT OIL COMPANY FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. Motion declared carried as approved unanimously under Consent Agenda. Page 4 of 7 01/21/20 (Cont.) Resolution R-26-20 APPROVE AMENDMENT TO PARKING LEASE AGMT/ 1444 PRAIRIE AVENUE: Consent Agenda Resolution R-30-20 Moved by Brookman, seconded by Goczkowski, to Approve Resolution R-30-20, A RESOLUTION APPROVING A FIRST AMENDMENT TO PARKING AREA LEASE AGREEMENT FOR THE LEASE OF THE CITY-OWNED PROPERTY LOCATED AT 1444 PRAIRIE AVENUE. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING/ ORDINANCE M-1-20: Consent Agenda Moved by Brookman, seconded by Goczkowski, to Approve Ordinance M-1-20, AN ORDINANCE AUTHORIZING THE ACQUISITION THROUGH CONDEMNATION OF FEE SIMPLE TITLE TO THE PROPERTY LOCATED AT 1100 E NORTHWEST HIGHWAY. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING/ ORDINANCE Z-1-20: Consent Agenda Moved by Brookman, seconded by Goczkowski, to Approve Ordinance Z-1-20, AN ORDINANCE AMENDING ORDINANCE Z-8-16 WHICH APPROVED A CONDITIONAL USE PERMIT FOR THE OPERATION OF A CHILD CARE CENTER IN THE C-1 ZONING DISTRICT AT 275 THACKER STREET, DES PLAINES, ILLINOIS (CASE#19-075-CU). Motion declared carried as approved unanimously under Consent Agenda. SECOND READING/ ORDINANCE Z-2-20: Consent Agenda Moved by Brookman, seconded by Goczkowski, to Approve Ordinance Z-2-20, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A TRADE CONTRACTORS ESTABLISHMENT AT 419 EAST GOLF ROAD, DES PLAINES, ILLINOIS (CASE #19-077-CU). Motion declared carried as approved unanimously under Consent Agenda. APPROVE MINUTES: Consent Agenda Moved by Rodd, seconded by Zadrozny, to approve the Minutes of the City Council meeting of January 6, 2019, as published. Motion declared carried as approved unanimously under Consent Agenda. NEW BUSINESS: FINANCE & ADMINISTRATION – Alderman Chester, Chairman WARRANT REGISTER: Alderman Chester presented the Warrant Register for consideration. Moved by Chester, seconded by Zadrozny, to recommend to the City Council approval of the January 21, 2020 – Warrant Register in the Amount of $2,807,989.46 and further recommend that Resolution R-27-20 be adopted at appropriate time this evening. Upon voice vote, the vote was: Page 5 of 7 01/21/20 (Cont.) AYES: 8- Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski NAYS: 0- None ABSENT: 0- None Motion declared carried. COMMUNITY DEVELOPMENT – Alderman Rodd, Chair CONSIDER TEXT AMENDMENTS TO THE ZONING CODE: Ordinance Z-4-20 Community and Economic Development Director McMahon reviewed a memorandum dated January 2, 2020 proposing several text amendments to the Des Plaines Zoning Ordinance, which are as follows:  Adding regulations for drive-through menu board signs;  Amending the Commercial Use Matrix to add “Class B Restaurant”, “Retail Goods Establishments” and “Convenience Retail Store” as permitted accessory uses to the C-2, Limited Office district;  Amending, adding or omitting the following terms to the Definitions section of the Zoning Ordinance: o Adding, “Sign, Drive Through Menu Board”; o Adding, “Sign, Menu Board Wall”; o Adding “Office Building”; o Amending “Shopping Center”; and o Omitting “Commercial Shopping Center”. The Planning and Zoning Board recommended (6-0) that the City Council approve the proposed Text Amendments. Staff recommended that the City Council adopt Ordinance Z-4-20. Moved by Rodd, seconded by Zadrozny, to Approve Ordinance Z-4-20, AN ORDINANCE AMENDING THE TEXT OF VARIOUS SECTIONS OF THE DES PLAINES ZONING ORDINANCE REGARDING SIGNS, PERMITTED USES IN THE C-2 LIMITED OFFICE ZONING DISTRICT, AND DEFINITIONS (CASE #19-076-TZ). Upon voice vote, motion carried. Moved by Rodd, seconded by Moylan, to Advance to Second Reading and adopt Ordinance Z-4-20, AN ORDINANCE AMENDING THE TEXT OF VARIOUS SECTIONS OF THE DES PLAINES ZONING ORDINANCE REGARDING SIGNS, PERMITTED USES IN THE C-2 LIMITED OFFICE ZONING DISTRICT, AND DEFINITIONS (CASE #19-076-TZ). Upon roll call, the vote was: AYES: 8- Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Smith, Goczkowski NAYS: 0- None ABSENT: 0- None Motion declared carried. COMMUNITY SERVICES – Alderman Goczkowski, Chair Page 6 of 7 01/21/20 CONSIDER AGREEMENT FOR FUNDING/ SENIOR CENTER MEALS ON WHEELS PROGRAM: Resolution R-28-20 Assistant City Manager/Director of Finance Dorothy Wisniewski reviewed a memorandum dated December 9, 2019. During the 2020 Budget deliberations the Des Plaines Community Senior Center requested a $40,000 subsidy from the City for the Meals on Wheels program which was approved by the City Council. The Meals on Wheels program continues to sustain aging-at-home practices, provide critical nourishment for program participants, and maintain necessary outreach and monitoring for the City’s most vulnerable residents. Staff recommended approval of Resolution R-28-20. Moved by Goczkowski, seconded by Chester, to approve Resolution R-28-20, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR THE MEALS ON WHEELS PROGRAM. Upon roll call, the vote was: AYES: 7- Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Goczkowski NAYS: 0- None ABSENT: 0- None ABSTAIN 1- Smith Motion declared carried. CONSIDER AGREEMENT FOR FUNDING/ SENIOR CENTER HEALTH AND SUPPORT SERVICES: Resolution R-29-20 Assistant City Manager/Director of Finance Dorothy Wisniewski reviewed a memorandum dated December 9, 2019. The Des Plaines Community Senior Center serves Des Plaines seniors through intellectually enriching, socially engaging, and physically energizing programs and volunteer opportunities. They offer a wide variety of services, such as daily social and recreational activities, on-going educational programming, one on one counseling options focusing on health, legal, employment, as well as others. The Senior Center works closely with the Health and Human Services Division (HHS) of the City. Over the past several years the City of Des Plaines has partnered with the Senior Center on the meals on wheels program, which has been very successful for the City. Through these intergovernmental partnerships the City along with the Senior Center are able to provide efficient and effective services to our residents. In 2017, the City Council approved an agreement with the Senior Center to provide additional services, such as Health Screenings, Health Presentations, Support Groups, Referrals and City Services, that have been previously provided by the City. The cost of providing this service is $41,500 which the City has agreed to fund on an annual basis. Staff recommended approval of Resolution R-29-20. President of the Frisbie Senior Center, Steve Samuelson expressed his appreciation to the City Council for their continued support. Page 7 of 7 01/21/20 (Cont.) Moved by Goczkowski, seconded by Chester, to approve Resolution R-29-20, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE DES PLAINES COMMUNITY SENIOR CENTER FOR THE PROVISION OF FUNDING FOR HEALTH AND SUPPORT SERVICES. Upon roll call, the vote was: AYES: 7- Lysakowski, Moylan, Rodd, Zadrozny, Brookman, Chester, Goczkowski NAYS: 0- None ABSENT: 0- None ABSTAIN 1- Smith Motion declared carried. ADJOURNMENT: Moved by Brookman, seconded by Zadrozny, to adjourn the meeting. Motion declared carried. The meeting adjourned at 7:29 p.m. Jennifer L. Tsalapatanis – City Clerk APPROVED BY ME THIS DAY OF , 2020 ______________________________ Matthew J. Bogusz, MAYOR PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 16, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Bid Award – 2020 Purchase of Hot Mix Asphalt Issue: The 2020 City budget includes funding in the Street/Grounds Division and Capital Projects Supplies accounts for the purchase of Hot Mix Asphalt (HMA) material from an outside vendor to make street repairs as needed. Analysis: The 2020 HMA purchase was bid with an opening date of January 16, 2020. The material will be picked up at the vendor’s plant by Public Works vehicles and applied to the streets by City crews. Two bids were received from qualified vendors. Arrow Road Construction Company provided the lowest unit pricing for the purchase of hot mix asphalt per the bid tabulation below: COMPANY Price per Ton IDOT Spec. Hot Mix Price Per Ton Modified Surface Hot Mix Arrow Road Construction Co. $54.50 $49.50 Plote Construction Company $55.00 $55.00 Recommendation: We recommend award of the bid for the 2020 purchase of hot mix asphalt to Arrow Road Construction Company, 1445 Oakton St., Elk Grove Village, IL, 60007, per unit pricing in the not-to-exceed amount of $195,000. This material will be funded from the Street Maintenance Supplies – Street R&M account (100-50-530-0000.7055) in the amount of $125,000 and the Capital Projects Supplies – Capital Maintenance account (400-00-000-0000.7065) in the amount of $70,000. Attachments: Resolution R-35-20 Exhibit A – Arrow Road Construction Company Contract MEMORANDUM Page 1 of 11 CONSENT AGENDA #7. 1 CITY OF DES PLAINES RESOLUTION R - 35 - 20 A RESOLUTION APPROVING AN AGREEMENT FOR THE PURCHASE OF HOT MIX ASPHALT FROM ARROW ROAD CONSTRUCTION COMPANY. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds in the Street Maintenance Supplies fund and the Capital Projects Supplies fund for use by the Public Works and Engineering Department during the 2020 fiscal year for the purchase of: (i) hot mix asphalt meeting IDOT specifications ("IDOT Spec. Asphalt"); and (ii) modified surface hot mix asphalt (“Modified Surface Asphalt”); and WHEREAS, pursuant to Chapter Ten of Title One of the City of Des Plaines City Code, the City issued an invitation for bids for the purchase of the IDOT Spec. Asphalt and Modified Surface Asphalt; and WHEREAS, the City received two bids, which were opened on January 16, 2020; and WHEREAS, Arrow Road Construction Co. ("Vendor") submitted the lowest responsible bid in the amounts of: (i) $54.50 per ton for IDOT Spec. Asphalt; and (ii) $49.50 per ton for Modified Surface Asphalt; and WHEREAS, the City desires to enter into an agreement with Vendor for the purchase of IDOT Spec. Asphalt in the amount of $54.50 per ton and Modified Surface Asphalt in the amount of $49.50 per ton, all in the not-to-exceed amount of $195,000 ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Vendor for the purchase of the IDOT Spec. Asphalt, and the Modified Surface Asphalt in the not-to-exceed amount of $195,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. Page 2 of 11 2 SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager to execute, on behalf of the City, the final Agreement. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2020. APPROVED this _____ day of _____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Agreement for Hot Mix Asphalt with Arrow Road Const 20120 Page 3 of 11 Exhibit A Page 4 of 11 Exhibit A Page 5 of 11 Exhibit A Page 6 of 11 Exhibit A Page 7 of 11 Exhibit A Page 8 of 11 Exhibit A Page 9 of 11 Exhibit A Page 10 of 11 Exhibit A Page 11 of 11 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 16, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Bid Award- 2020 Asphalt Crack Sealing and Concrete Joint Sealing Issue: The approved 2020 budget includes $100,000 for asphalt crack-sealing and concrete joint sealing. Analysis: The Public Works and Engineering Department annually conducts an evaluation of local road conditions and determines the roads most suitable for sealing maintenance. The bid specifications require vendors to provide unit price for routing 130,000 lineal feet of asphalt cracks and sealing with 40,000 pounds of sealant material, joint sealing of 35,000 lineal feet of concrete, and pricing for 20,000 linear feet of fiber asphalt crack sealing. Two bids were received from qualified vendors on January 16, 2020. Denler, Inc. provided the lowest bid for the project as shown below: Denler, Inc SKC Construction Item Estimated Quantity Unit Price Estimated Total Unit Price Estimated Total Crack Sealing 40,000 LBS $1.18 $47,200 $1.21 $48,400 Crack Routing 130,000 LF $0.01 $1,300 $0.02 $2,600 Concrete Joint Sealing 35,000 LF $0.628 $21,980 $0.65 $22,750 Fiber Asphalt Crack Sealing 20,000 FT $0.43 $8,600 $0.45 $9,000 Extended Total $79,080 $82,750 MEMORANDUM Page 1 of 12 CONSENT AGENDA #8. Denler, Inc. submitted the lowest unit pricing in all categories of the Asphalt Crack Sealing and Concrete Joint Sealing project and has performed similar work for the City in previous years with positive results. Recommendation: We recommend award of the 2020 Asphalt Crack Sealing and Concrete Joint Sealing contract to Denler, Inc. 19148 S. 104th Avenue, Mokena, IL 60448, per unit prices submitted in the not to exceed amount of $100,000. Funding for this project will be from budgeted funds Capital Projects, Miscellaneous Contractual Services account (400-00-000-0000.6195). Attachments: Resolution R-36-20 Exhibit A – Denler, Inc. Contract Page 2 of 12 1 CITY OF DES PLAINES RESOLUTION R - 36 - 20 A RESOLUTION APPROVING AN AGREEMENT WITH DENLER, INC. FOR ASPHALT CRACK SEALING AND CONCRETE JOINT SEALING. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds in the Capital Projects, Miscellaneous Contractual Services Account for use by the Public Works and Engineering Department during the 2020 fiscal year for asphalt crack-sealing (“Asphalt Services”) and concrete joint sealing (“Concrete Services”) (collectively, the Asphalt Services and Concrete Services are the “Project”); and WHEREAS, pursuant to Chapter Ten of Title One of the City of Des Plaines City Code, the City issued an invitation for bids for the Project; and WHEREAS, the City received two bids, which were opened on January 16, 2020; and WHEREAS, Denler, Inc. ("Vendor") submitted the lowest responsible bid for the Project; and WHEREAS, the City desires to enter into an agreement with Vendor for the Project in the not-to-exceed amount of $100,000 ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Vendor for the Project, in the not-to-exceed amount of $100,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Agreement. Page 3 of 12 2 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2020. APPROVED this _____ day of _____________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Agreement for Asphalt Crack Sealing and Concrete Joint Sealing with Denler Inc 2020 Page 4 of 12 Exhibit A Page 5 of 12 Exhibit A Page 6 of 12 Exhibit A Page 7 of 12 Exhibit A Page 8 of 12 Exhibit A Page 9 of 12 Exhibit A Page 10 of 12 Exhibit A Page 11 of 12 Exhibit A Page 12 of 12 Human Resources 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5486 desplaines.org Date: January 21, 2020 To: Michael G. Bartholomew, City Manager From: John Light, Director of Human Resources Re: Public Act 101-0221 – Compliance _____________________________________________________________________________ Issue: The City needs to update the City Code in order to comply with a new law passed by the Illinois General Assembly. This proposed action is not in response to any specific incident, rather it is procedural and will bring the City into compliance with new State Law requirements. Background/Analysis: The Illinois General Assembly has adopted, and the Governor signed into law, Public Act 101-0221. This Act, in part, amends the State officials and Employees Ethics Act to require each governmental unit in the state to adopt a resolution amending its existing sexual harassment policy to provide for a mechanism for reporting and conducting an independent review of allegations of sexual harassment made against an elected official of the governmental unit by another elected official of the governmental unit. Recommendation: I recommend Council adopt the amendment to Chapter 9, of Title 1 of the City of Des Plaines City Code. Attachment: Ordinance M-4-20 MEMORANDUM Page 1 of 4 CONSENT AGENDA #9. CITY OF DES PLAINES ORDINANCE M - 4 - 20 AN ORDINANCE AMENDING CHAPTER 9 OF TITLE 1 OF THE CITY CODE REGARDING REPORTING AND INVESTIGATION OF SEXUAL HARASSMENT CLAIMS. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Chapter 9 of Title 1 of the City of Des Plaines City Code, as amended ("City Code"), establishes the City’s Code of Ethics governing the conduct of specified city officials, including elected officials; and WHEREAS, the Illinois General Assembly has adopted, and the Governor signed into law, Public Act 101-0221 (“Act”), which Act amends, in part, the State Officials and Employees Ethics Act to require each Illinois governmental unit to adopt a resolution amending its existing sexual harassment policy to provide for a mechanism for reporting and independent review of allegations of sexual harassment made against an elected official of the governmental unit by another elected official of a governmental unit; and WHEREAS, the City desires to amend Chapter 9 of Title 1 of the City Code to provide for the reporting and investigation of sexual harassment claims between elected officials, and related sexual harassment training, as required by the Act (“Amendments”); and WHEREAS, the City Council has determined that it is in the best interest of the City to adopt the Amendments as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2: REPORTING AND INVESTIGATION OF SEXUAL HARASSMENT CLAIMS . Chapter 9, titled “Code of Ethics,” of Title 1, titled “Administration,” is hereby amended to add a new Section 1-9-18 which shall read as follows: “1-9-18 SEXUAL HARASSMENT TRAINING, REPORTING AND INVESTIGATION: Elected city officials shall complete an annual training program designated by the City concerning the prevention of discrimination and harassment, including sexual harassment. Allegations of sexual harassment by an elected city official by another elected city official shall be reported to the ethics Page 2 of 4 officer, who will provide for the conducting of an independent review of any such allegations.” SECTION 3. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 4. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] Page 3 of 4 PASSED this day of , 2020 APPROVED this day of , 2020 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of _______________, 2020 CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Amending Chapter 9 of Title 1 re City Officials and Sexual Harassment Page 4 of 4 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: January 23, 2020 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Architectural Consulting Group – Task Orders for Theater Rehabilitation Issue: The approved 2020 budget includes funding for architectural design services. Analysis: The Public Works and Engineering Department currently utilizes Architectural Consulting Group (ACG) for architectural design services for the Theater rehabilitation project. The Master Contract Agreement was approved by the City Council on January 2, 2018. Due to the complexity of the project and in order to minimize the overall cost of the project, as each phase of the project commences, ACG is tasked with the design for the various work items. As such, ACG was tasked with Task Orders #10, #11, and #12. These are for architectural/engineering services for: floor plan reconfiguration-structural design, west basement reconfiguration and flow lowering to accommodate additional bathrooms, and design of the kitchen to be located in the center basement area. These task orders total $30,475. As the project progresses, ACG will be tasked with other design items in order to complete the project. The estimated amount should not exceed $50,000. Recommendation: We recommend approval of Task Orders #10, #11, #12, with an allowance of $50,000 for future design items to Architectural Consulting Group, Ltd., 422 N. Hough St., Barrington, IL 60010, in the amount of $80,475. Source of funding will be the TIF #1 professional services account (201-00-000-0000.6000). Attachments: Resolution R-37-20 Exhibit A – Task Order No. 10 Exhibit B – Task Order No. 11 Exhibit C – Task Order No. 12 MEMORANDUM Page 1 of 16 CONSENT AGENDA #10. 1 CITY OF DES PLAINES RESOLUTION R - 37 - 20 A RESOLUTION RATIFYING AND CONFIRMING TASK ORDERS 10, 11, AND 12 AND AUTHORIZING SUPPLEMENTAL TASK ORDERS WITH ARCHITECTURAL CONSULTING GROUP, LTD. FOR ARCHITECTURAL AND ENGINEERING SERVICES PERTAINING TO DES PLAINES THEATRE RESTORATION AND REHABILITATION. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines and Section 7.4(E) of the City’s purchasing policy, the City Council has determined that procurement of the architectural and engineering services is not adapted to award by competitive bidding because the architectural and engineering services require a high level of professional skill and judgment; and WHEREAS, on January 2, 2018, the City Council approved a Master Contract for Professional Architectural/Engineering Services with Architectural Consulting Group, Ltd. (“ACG”) pursuant to Resolution No. R-2-18 (“Master Contract”); and WHEREAS, the Master Contract allows the City to request ACG to conduct architectural and engineering services pursuant to an agreed upon price schedule during a two year term through written task orders; and WHEREAS, the Master Contract requires that task orders exceeding $20,000 be approved by the City Council; and WHEREAS, pursuant to the terms of the Master Contract, the City has entered into a number of task orders with ACG for the performance of architectural and engineering services associated with the restoration and rehabilitation of the Des Plaines Theatre building (“Theatre”); and WHEREAS, ACG has performed the services required by these task orders to the satisfaction of City Staff in a timely and professional manner; and WHEREAS, throughout the fall and winter of 2019, City staff has requested in three separate task orders that ACG perform certain discrete architectural and engineering projects related to the Theatre (“Task Orders 10-12”), each of which was below the City Council’s approval threshold; and Page 2 of 16 2 WHEREAS, the City Council now desires to (i) ratify and confirm its approval of Task Orders 10-12 and the expenditures authorized therein; and (ii) authorize the City Manager to approve and execute additional task orders related to the restoration and rehabilitation of the Theatre in an amount not to exceed $50,000 during the remainder of Fiscal Year 2020; and WHEREAS, sufficient funds are available in the TIF #1 professional services account (No. 201-00-000-0000.6000) for this expenditure; and WHEREAS, the City Council has determined that it is in the best interest of the City to ratify and confirm Task Orders 10-12 and authorize the City Manager to enter into one or more supplemental task orders as set forth herein; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: RATIFICATION AND CONFIRMATION OF TASK ORDERS 10-12. The City Council hereby ratifies and confirms its approval of the following task orders to the Master Contract with ACG: A. Task Order No. 10: For architectural/engineering services for floor plan reconfiguration in the amount of $9,875 in substantially the form attached to, and by this referenced made a part of, this Resolution as Exhibit A; B. Task Order No. 11: For architectural/engineering services for west basement reconfiguration and lowering basement floor to accommodate additional bathrooms in the amount of $9,625 in substantially the form attached to, and by this referenced made a part of, this Resolution as Exhibit B; and C. Task Order No. 12: For architectural/engineering services for basement kitchen design in the amount of $10, 975 in substantially the form attached to, and by this referenced made a part of, this Resolution as Exhibit C. SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDERS 10-12. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the Task Orders 10-12 only after receipt by the City Clerk of at least two executed copies of each Task Order from ACG and to make such payments to ACG as may be required pursuant to such Task Orders. SECTION 4: SUPPLEMENTAL TASK ORDERS. The City Manager is authorized to execute and enter into one or more Task Orders with ACG for additional architectural and engineering services associated with the restoration and rehabilitation of the Theatre through the end of the City’s 2020 fiscal year in an aggregate amount not to exceed $50,000. Page 3 of 16 3 SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ____ day of __________________, 2020. APPROVED this _____ day of ______________, 2020. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Theatre Resolution Confirming Prior Task Orders Authorizing Additional Task Orders with ACG (2020)_72520563_1 Page 4 of 16 City of Des Plaines Professional Services Master Contract Engineering Services TASK ORDER NO. 10 In accordance with Section 1.2 of the Master Contract dated January 3, 2018 between Architectural Consulting Group, Ltd. (the “Consultant”), the City of Des Plaines (the “City”), the Parties agree to the following Task Order 10: 1. Contracted Services: Engineering services for floor plan reconfiguration-Structural Design (consisting of the following): •Architectural Design/Planning: Interior spaces/ bars / elevator / stair and serving areas per site meetings with Ron Onesti and the City of Des Plaines (floor plan design dated 9-26- 19). •Structural: Revise structural plan to replace the 1st and 2nd floor framing with TJI wood joists, steel beams and perimeter connections, •Structural: Design masonry support beam at opening between Lobby and West Lounge/Waiting. 2.Project Schedule: (attach schedule if appropriate): Floor Plan reconfiguration completed on drawings dated 12/19/19. 3.Project Completion Date: The Consultant will diligently and continuously prosecute the services until their completion per the schedule above. 4.Project Specific Pricing (if applicable): Task Order 10: floor plan reconfiguration (Items 1 & 2) under a fixed fee agreement (Lump Sum): $9,875 5. Additional Changes to the Master Contract (if applicable): Not applicable. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Exhibit A Page 5 of 16 2 CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works & Engineering __________________________________ Name (Printed or Typed) ____________________, 20___ ____________________, 20___ Date Date If greater than, $2,500, the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 20___ Date If greater than $20,000, the City Council must approve the Task Order in advance and the City Manager's signature is required. _______________________________________ Signature City Manager ____________________, 20___ Date #26478055_v1 Exhibit A Page 6 of 16 Architectural Consulting Group, Ltd. Architects / Consultants 422 N. Hough St. Barrington, IL 60010 Phone: 847.277.1900 Fax: 847.277.1300 TO: City of Des Plaines c/o: Tom Bueser Superintendent of General Services Public Works & Engineering Department 1111 Joseph Schwab Rd. Des Plaines, Il. 60010 FROM: Architectural Consulting Group, Ltd 422 N. Hough St. Barrington, IL 60010 PHONE: 847 391-5470 main 847 812-0708 mobile EMAIL: tbueser@desplaines.org CONTACT: PROPOSAL NO: DATE: Thomas F. Zordan, AIA 18-159-06 December 24, 2019 TASK FEE Authorized by Client Yes / No Task Order 10: floor plan reconfiguration (Items 1 & 2) under a fixed fee agreement (Lump Sum) $9,875.00 Yes No The fees, costs, and reimbursable expenses, if any, assume:  Consultant fees and expenses shall be invoiced to Client following completion of the report. The Client shall honor invoice within 30 days.  By signing this contract the Client acknowledges that no specialty consultants have been requested as part of the scope of work. No additional consultants or outside contractors are included in this Base Fee for any supplemental, specialty, or other forensic evaluations. We will recommend additional evaluation work if we conclude that it is required by our observati ons.  ACG hourly rate for any additional services over and above the defined scope of work are as follows: $ 195.00 per hour Principals ............ ........ ........... ..... [Sr. Architect / Principal] $ 145.00 per hour Project Managers ........ ................. [Architects / Engineers] $ 135.00 per hour Asst. Project Managers ........... ..... [Intern Arch. / Jr. Engineer] $ 125.00 per hour Technical Services ...... ........... ..... [Technicians] $ 115.00 per hour Technical Support ...... ........... ..... [Field & In-house support] TASK #10 - PROJECT DESCRIPTION Property: Des Plaines Theater 1476 Miner Street Scope Floor plan reconfiguration-Structural Design (consisting of the following): 1] Architectural Design/Planning: Interior spaces/ bars / elevator / stair and serving areas per site meetings with Ron Onesti and the City of Des Plaines (floor plan design dated 9-26-19) 2] Structural: Revise structural plan to replace the 1st and 2nd floor framing with TJI wood joists, steel beams and perimeter connections. 3] Structural: Design masonry support beam at opening between Lobby and West Lounge/Waiting. Exhibit A Page 7 of 16 Architectural Consulting Group, Ltd. Architects / Consultants 422 N. Hough St. Barrington, IL 60010 Phone: 847.277.1900 Fax: 847.277.1300 The undersigned is an authorized representative of City of Des Plaines and authorizes Architectural Consulting Group, Ltd. to proceed in accordance with the services described above and agrees that City of Des Plaines will be responsible for payment for Task Order #10 dated 12/24/19. Date ______ Client's Name Authorized Signature Title Terms of payment for services are net 30 days with interest added to unpaid balances as specified on our attached General Conditions which are part of this proposal. Exhibit A Page 8 of 16 City of Des Plaines Professional Services Master Contract Engineering Services TASK ORDER NO. 11 In accordance with Section 1.2 of the Master Contract dated January 3, 2018 between Architectural Consulting Group, Ltd. (the “Consultant”), the City of Des Plaines (the “City”), the Parties agree to the following Task Order 11: 1. Contracted Services: Engineering services for West Basement Reconfiguration & Lowering Basement to Accommodate Additional Bathrooms (consisting of the following): •Architectural: Design and planning of interior west basement spaces to accommodate additional restrooms and kitchen storage. •Structural Design: Revise structural foundation and underpinning structural design to 24” depth to accommodate additional headroom height. 2.Project Schedule: (attach schedule if appropriate): West Basement Reconfiguration & Lowering Basement to Accommodate Additional Bathrooms completed on drawings dated 12/19/19. 3.Project Completion Date: The Consultant will diligently and continuously prosecute the services until their completion per the schedule above. 4.Project Specific Pricing (if applicable): Task Order 11: floor plan reconfiguration, basement kitchen (Items 1 & 2) under a fixed fee agreement (Lump Sum): $9,625 5. Additional Changes to the Master Contract (if applicable): Not applicable. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Exhibit B Page 9 of 16 2 CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works & Engineering __________________________________ Name (Printed or Typed) ____________________, 20___ ____________________, 20___ Date Date If greater than, $2,500, the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 20___ Date If greater than $20,000, the City Council must approve the Task Order in advance and the City Manager's signature is required. _______________________________________ Signature City Manager ____________________, 20___ Date #26478055_v1 Exhibit B Page 10 of 16 Architectural Consulting Group, Ltd. Architects / Consultants 422 N. Hough St. Barrington, IL 60010 Phone: 847.277.1900 Fax: 847.277.1300 TO: City of Des Plaines c/o: Tom Bueser Superintendent of General Services Public Works & Engineering Department 1111 Joseph Schwab Rd. Des Plaines, Il. 60010 FROM: Architectural Consulting Group, Ltd 422 N. Hough St. Barrington, IL 60010 PHONE: 847 391-5470 main 847 812-0708 mobile EMAIL: tbueser@desplaines.org CONTACT: PROPOSAL NO: DATE: Thomas F. Zordan, AIA 18-159-07 December 26, 2019 TASK FEE Authorized by Client Yes / No Task Order 11: floor plan reconfiguration, basement kitchen (Item 1 & 2) under a fixed fee agreement (Lump Sum) $9,625.00 Yes No The fees, costs, and reimbursable expenses, if any, assume:  Consultant fees and expenses shall be invoiced to Client following completion of the report. The Client shall honor invoice within 30 days.  By signing this contract the Client acknowledges that no specialty consultants have been requested as part of the scope of work. No additional consultants or outside contractors are included in this Base Fee for any supplemental, specialty, or other forensic evaluations. We will recommend additional evaluation work if we conclude that it is required by our observations.  ACG hourly rate for any additional services over and above the defined scope of work are as follows: $ 195.00 per hour Principals ............ ........ ........... ..... [Sr. Architect / Principal] $ 145.00 per hour Project Managers ........ ................. [Architects / Engineers] $ 135.00 per hour Asst. Project Managers ........... ..... [Intern Arch. / Jr. Engineer] $ 125.00 per hour Technical Services ...... ........... ..... [Technicians] $ 115.00 per hour Technical Support ...... ........... ..... [Field & In-house support] TASK #11: PROJECT DESCRIPTION Property: Des Plaines Theater 1476 Miner Street Scope West Basement Reconfiguration & Lowering Basement to Accommodate Additional Bathrooms (consisting of the following): 1] Architectural: Design and planning of interior west basement spaces to accommodate additional restrooms and kitchen storage. 2] Structural Design: Revise structural foundation and underpinning structural design to 24” depth to accommodate additional headroom height. Exhibit B Page 11 of 16 Architectural Consulting Group, Ltd. Architects / Consultants 422 N. Hough St. Barrington, IL 60010 Phone: 847.277.1900 Fax: 847.277.1300 The undersigned is an authorized representative of City of Des Plaines and authorizes Architectural Consulting Group, Ltd. to proceed in accordance with the services described above and agrees that City of Des Plaines will be responsible for payment for Task Order #11 dated 12/26/19. Date ______ Client's Name Authorized Signature Title Terms of payment for services are net 30 days with interest added to unpaid balances as specified on our attached General Conditions which are part of this proposal. Exhibit B Page 12 of 16 City of Des Plaines Professional Services Master Contract Engineering Services TASK ORDER NO. 12 In accordance with Section 1.2 of the Master Contract dated January 3, 2018 between Architectural Consulting Group, Ltd. (the “Consultant”), the City of Des Plaines (the “City”), the Parties agree to the following Task Order 12: 1. Contracted Services: Engineering services for Basement Kitchen Design (consisting of the following): •Architectural: Design and planning of interior spaces inclusive of preliminary design of kitchen at basement level. •Architectural/Structural: Structural design to lower floor approximately 15” at west and center areas of basement to accommodate head height of 8’–9” clear. •Structural: Design new structural 6” deep framing system at east and west to meet required headroom heights. Redesign second floor framing to omit columns at the east side of the first floor. Add new headers at masonry wall openings. •MEP: Provide Plumbing/Vent Hoods/HVAC/Fresh Air exchange to accommodate new basement kitchen. 2.Project Schedule: (attach schedule if appropriate): Basement Kitchen Design completed on drawings dated 12/19/19. 3.Project Completion Date: The Consultant will diligently and continuously prosecute the services until their completion per the schedule above. 4.Project Specific Pricing (if applicable): Task Order 12: Basement Kitchen Design (Items 1 & 2) under a fixed fee agreement (Lump Sum): $10,975 5. Additional Changes to the Master Contract (if applicable): Not applicable. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Exhibit C Page 13 of 16 2 CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works & Engineering __________________________________ Name (Printed or Typed) ____________________, 20___ ____________________, 20___ Date Date If greater than, $2,500, the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 20___ Date If greater than $20,000, the City Council must approve the Task Order in advance and the City Manager's signature is required. _______________________________________ Signature City Manager ____________________, 20___ Date #26478055_v1 Exhibit C Page 14 of 16 Architectural Consulting Group, Ltd. Architects / Consultants 422 N. Hough St. Barrington, IL 60010 Phone: 847.277.1900 Fax: 847.277.1300 TO: City of Des Plaines c/o Tom Bueser Superintendent of General Services Public Works & Engineering Department 1111 Joseph Schwab Rd. Des Plaines, Il. 60010 FROM: Architectural Consulting Group, Ltd 422 N. Hough St. Barrington, IL 60010 PHONE: 847 391-5470 main 847 812-0708 mobile EMAIL: tbueser@desplaines.org CONTACT: PROPOSAL NO: DATE: Thomas F. Zordan, AIA 18-159-08 December 27, 2019 TASK FEE Authorized by Client Yes / No Task Order #12: floor plan reconfiguration, basement kitchen (Items 1 thru 4) under a fixed fee agreement (Lump Sum) $10,975.00 Yes No The fees, costs, and reimbursable expenses, if any, assume:  Consultant fees and expenses shall be invoiced to Client following completion of the report. The Client shall honor invoice within 30 days.  By signing this contract the Client acknowledges that no specialty consultants have been requested as part of the scope of work. No additional consultants or outside contractors are included in this Base Fee for any supplemental, specialty, or other forensic evaluations. We will recommend additional evaluation work if we conclude that it is require d by our observations.  ACG hourly rate for any additional services over and above the defined scope of work are as follows: $ 195.00 per hour Principals ............ ........ ........... ..... [Sr. Architect / Principal] $ 145.00 per hour Project Managers ........ ................. [Architects / Engineers] $ 135.00 per hour Asst. Project Managers ........... ..... [Intern Arch. / Jr. Engineer] $ 125.00 per hour Technical Services ...... ........... ..... [Technicians] $ 115.00 per hour Technical Support ...... ........... ..... [Field & In-house support] TASK #12 - PROJECT DESCRIPTION Property: Des Plaines Theater 1476 Miner Street Scope Basement Kitchen Design (consisting of the following): 1] Architectural: Design and planning of interior spaces inclusive of preliminary design of kitchen at basement level 2] Architectural/Structural: Structural design to lower floor approximately 15” at west and center areas of basement to accommodate head height of 8’–9” clear. 3] Structural: Design new structural 6” deep framing system at east and west to meet required headroom heights. Redesign second floor framing to omit columns at the east side of the first floor. Add new headers at masonry wall openings 4] MEP: Provide Plumbing/Vent Hoods/HVAC/Fresh Air exchange to accommodate new basement kitchen. Exhibit C Page 15 of 16 Architectural Consulting Group, Ltd. Architects / Consultants 422 N. Hough St. Barrington, IL 60010 Phone: 847.277.1900 Fax: 847.277.1300 The undersigned is an authorized representative of City of Des Plaines and authorizes Architectural Consulting Group, Ltd. to proceed in accordance with the services described above and agrees that City of Des Plaines will be responsible for payment for Task Order #12 dated 12/27/19. Date ______ Client's Name Authorized Signature Title Terms of payment for services are net 30 days with interest added to unpaid balances as specified on our attached General Conditions which are part of this proposal. Exhibit C Page 16 of 16 FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: January 23, 2020 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: Resolution R-38-20, February 3, 2020 Warrant Register Recommendation: I recommend that the City Council approve the February 3, 2020 Warrant Register Resolution R-38-20. Warrant Register……………………………$3,103,230.60 MEMORANDUM Estimated General Fund Balance Balance as of 11/30/2019: $26,548,983 Please use caution when evaluating this number as revenues fluctuate dramatically from month to month due to delays in receiving sales tax revenue from the State and 1st & 2nd installments of property tax revenue. Page 1 of 35 NEW BUSINESS #1. CITY OF DES PLAINES RESOLUTION R-38-20 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. February 3, 2020 Page 2 of 35 Line #Vendor Invoice Invoice Description Amount 1 4350 Contractor Licenses 8090 G W Thiel Inc Refund - 1/8/20 License Fee Refund - G W Thiel Inc 50.00 2 4400 Building Permits 8086 Sunrun Installation Services 2019-06000303 Refund - Permit Fee - 07/09/2019 168.00 3 4400 Building Permits 8089 Vivint Solar Developer LLC 2019-07000071 Permit Fee Refund - Originally Issued 7/17/19 240.00 4 4400 Building Permits 1656 Bishop Plumbing Inc 2020-0100000015 Refund - Plan Review - 01/06/2020 112.50 5 4630 Resident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois DPIL-190023828:1 Medical Reimbursement DOS 06/13/2019 569.20 6 4630 Resident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois DPIL-190042714:1 Medical Reimbursement DOS 10/13/2019 7.70 7 4631 Nonresident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois DPIL-190030870:1 Medical Reimbursement DOS 07/27/2019 83.78 8 4631 Nonresident Ambulance Fees 4979 NGS National Government Services DPIL-190030870:1 Medical Reimbursement DOS 07/27/2019 328.38 9 4631 Nonresident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois DPIL-190039238:1 Medical Reimbursement DOS 09/20/2019 981.90 10 4635 Zoning & Subdivision Fees 8091 Swierczek, Kazimierz Refund - 1/14/20 Refund - Major Variation Application Fee 350.00 2,891.46 11 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 120.00 12 6000 Professional Services 7692 Advantage Government Strategies LLC 1772 Lobbyist Services - December 2019 5,000.00 5,120.00 13 5325 Training 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 25.00 14 6100 Publication of Notices 1050 Journal & Topics 182479 Legal Notice - 2020 Purchase Asphalt 12/25/2019 86.55 15 6100 Publication of Notices 1050 Journal & Topics 182480 Legal Notice - 2020 Asphalt Crack Sealing 12/25/2019 95.21 16 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 34.02 240.78 5,360.78 Total 00 - Non Departmental Elected Office Division: 110 - Legislative Total 110 - Legislative City of Des Plaines Warrant Register 02/03/2020 Account Fund: 100 - General Fund Department: 00 - Non Departmental Division: 120 - City Clerk Total 120 - City Clerk Total 10 - Elected Office Page 3 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 17 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 18 7000 Office Supplies 1644 Warehouse Direct Inc 4534573-0 Copy Paper - 4 Boxes 159.84 19 7000 Office Supplies 1644 Warehouse Direct Inc 4536538-0 Custom Stamp 33.00 20 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 126.92 349.76 21 6009 Legal Fees - Admin Hearings/Prosecutions 1073 Bartel, Raymond 20-01 Legal Services 01/02- 01/14/2020 720.00 22 6010 Legal Fees - Labor & Employment 1127 Clark Baird Smith LLP 12092 Legal Services December 2019 8,651.00 23 7500 Postage & Parcel 1041 Federal Express 6-885-15870 Delivery Service 12/24/2019 20.28 9,391.28 24 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 25 6000 Professional Services 5934 Tyler Technologies Inc 045-288565 SSRS License Form-Custom Interface 12/10/2019 1,250.00 26 6000 Professional Services 4288 Burwood Group Incorporated EA-2019-30752 VMware Install and WLAN Troubleshooting 12/11/2019 252.00 27 6000 Professional Services 4288 Burwood Group Incorporated EA-2019-30757 LAN Controller Troubleshooting and Remediation 12/03/2019 504.00 28 6110 Printing Services 4889 Konica Minolta Business Solutions USA Inc 9006385971 Copy Charges For City Konica Copiers 12/01/2019 - 12/31/2019 2,424.70 29 6110 Printing Services 4889 Konica Minolta Business Solutions USA Inc 9006395873 Copy Charges For 2 City Konica Copiers 12/03/2019 - 01/02/2020 573.33 30 6300 R&M Software 5934 Tyler Technologies Inc 045-282560 2020 Standard Software Maintenance Agreement R-2- 20 125,414.94 31 6300 R&M Software 4715 SHI International Corporation B11061861 vSphere6 Supplement Coverage 12/10/2019 - 1/9/2020 1,239.76 32 6305 R&M Equipment 6963 Curvature Inc 90502770 Server Maintenance Contract 01/01/2020 - 01/31/2020 166.00 33 7005 Printer Supplies 1820 Datasource Ink 19882 7 Toner Cartridges For Various City Printers 969.00 City Administration Division: 210 - City Manager Total 210 - City Manager Division: 220 - Legal Total 220 - Legal Division: 230 - Information Technology Page 4 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 34 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 55.00 35 7500 Postage & Parcel 1041 Federal Express 6-890-92544 Delivery Service 12/31/2019 34.64 132,913.37 36 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 37 6110 Printing Services 1233 Press Tech Inc 45675 2 Boxes of Business Cards 40.00 38 6115 Licensing/Titles 1006 ASCAP American Society of Composers, Authors & Pub 100005426843 Music Performance License 1/1/2020-12/31/2020 725.00 39 6115 Licensing/Titles 1543 BMI Broadcast Music Inc 36851184 Music Performance License 1/1/2020-12/31/2020 651.60 40 6115 Licensing/Titles 1574 SESAC Inc 747906 Music Performance License 1/1/2020-12/31/2020 1,496.00 41 6195 Miscellaneous Contractual Services 5826 Granicus Inc 121682 2020 Payment for Website Hosting, Support, Maintenance 10,821.18 42 6305 R&M Equipment 6694 Key Code Media Inc 079473 TriCaster 860 Switcher Repair/Testing 8/23/2019 855.00 43 8015 Equipment 3294 AVI Systems Inc 88661627 Council Chambers Audiovisual System Upgrades-Dec 2019, R- 151-19 4,545.00 19,163.78 44 5315 Tuition Reimbursements 7523 Doherty, Timothy TRP-2019 Fall Tuition Reimbursement Fall 08/26-12/18/2019 2,794.80 45 5315 Tuition Reimbursements 7531 Lee, Ted C TRP-2019 Fall Tuition Reimbursement Fall 10/21-12/19/2019 1,849.50 46 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 47 5340 Pre-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698147 PW New-Hire Pre- Employment Testing 12/17/2019 159.00 48 5340 Pre-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698314 PW New Hire Pre- Employment Testing 12/20/2019 159.00 49 5340 Pre-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698610 New Hire Pre-Employment Testing 12/27/2019 106.00 50 5340 Pre-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698617 New Hire Pre-Employment Testing 12/27/2019 159.00 Division: 240 - Media Services Total 240 - Media Services Division: 250 - Human Resources Total 230 - Information Technology Page 5 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 51 5340 Pre-Employment Testing 6969 CareerBuilder Employment Screening LLC AUR1159215 Applicant Background Screenings 11/30-12/31/2019 947.75 52 5560 Unemployment Claims 2243 Sedgwick CMS 400000026637 Unemployment Comp Admin Services 01/19-04/18/20 550.00 53 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 65.49 6,820.54 54 6540 Subsidy - Senior Center 1383 Frisbie Senior Center 2020HSS 2020 Health & Support Services Funding R-29-20 41,500.00 55 6540 Subsidy - Senior Center 1383 Frisbie Senior Center 2020MOW 2020 Meals on Wheels Funding R-28-20 40,000.00 56 6550 Subsidy - Senior Citizen Cab Service 3344 Taxi One of Des Plaines Inc 70 Subsidized Taxi Cab Voucher Program June-December 2019 M-12-11 2,271.00 83,771.00 252,409.73 57 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 58 7000 Office Supplies 1644 Warehouse Direct Inc 4543507-0 3 Boxes of File Folders, 3 Packs of Tape & 1 Ctn of Copy Paper 65.10 59 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 180.88 60 7200 Other Supplies 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 25.00 61 7550 Miscellaneous Expenses 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 20.52 321.50 62 5325 Training 8050 CADD Microsystems Inc SO30020524 Bluebeam Training - Level 1 - Web Based (Date TBD) 2,395.00 63 5325 Training 8050 CADD Microsystems Inc SO30020525 Bluebeam Training - Level 1 - Web Based (Date TBD) 2,395.00 64 5325 Training 8050 CADD Microsystems Inc SO30020538-1 Bluebeam Training - Level 2- Web Based (Date TBD) 2,395.00 65 6000 Professional Services 4711 Stivers Staffing Services LLC 000260178 Temporary Building Employee 12/23/19-12/29/19 806.40 66 6000 Professional Services 4711 Stivers Staffing Services LLC 000260955 Temporary Building Employee 12/30/19-1/5/20 793.80 Total 20 - City Administration Department: 30 - Finance Total 30 - Finance Total 250 - Human Resources Division: 260 - Health & Human Services Total 260 - Health & Human Services Community Development Division: 410 - Building & Code Enforcement Page 6 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 67 6000 Professional Services 3337 HR Green Inc 129112 Bldg Inspections & Plan Review - 7/1/19-7/31/19 1,238.00 68 6000 Professional Services 6315 B&F Construction Code Services Inc 52130A Plan Review - 9/12/19 - Project #1119618 (Balance) 711.31 69 6000 Professional Services 6315 B&F Construction Code Services Inc 52130B Plan Review - 9/12/19 - Project #1119618 (Balance) 110.87 70 7000 Office Supplies 1644 Warehouse Direct Inc 4533858-0 Certificate & License Paper 152.08 71 7000 Office Supplies 1644 Warehouse Direct Inc 4544039-0 2 Boxes Copy Paper, Post It Notes, Batteries, Hanging Folders 82.64 72 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 212.35 73 7500 Postage & Parcel 1041 Federal Express 6-885-15870 Delivery Service 12/24/2019 43.77 11,336.22 74 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 60.00 75 5335 Travel Expenses 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 15.00 76 6000 Professional Services 6315 B&F Construction Code Services Inc 52130C Plan Review - 9/12/19 - Project #1119618 (Balance) 377.82 77 6195 Miscellaneous Contractual Services 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 10.98 78 7000 Office Supplies 1644 Warehouse Direct Inc 4533858-0 Certificate & License Paper 34.20 79 7000 Office Supplies 1644 Warehouse Direct Inc 4544039-0 2 Boxes Copy Paper, Post It Notes, Batteries, Hanging Folders 82.65 580.65 80 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 81 5335 Travel Expenses 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 18.00 82 6000 Professional Services 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 16.98 64.98 11,981.85 Total 420 - Planning & Zoning Division: 430 - Economic Development Total 430 - Economic Development Total 410 - Building & Code Enforcement Division: 420 - Planning & Zoning Total 40 - Community Development Page 7 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 83 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 84 6040 Waste Hauling & Debris Removal 1021 Republic Services #551 0551-014711846 Residential Refuse/Recycling - December 2019, R-35-14 266,652.00 266,682.00 85 6110 Printing Services 1233 Press Tech Inc 45690 1 Box of Business Cards 20.00 20.00 86 5340 Pre-Employment Testing 7133 Mid-West Truckers Association Inc 703700 2 Random Drug Tests - 12/23/2019 135.60 87 6195 Miscellaneous Contractual Services 1060 Municipal GIS Partners Inc 4479 Geographic Information System Support 11/01- 11/30/2019 16,951.71 88 6195 Miscellaneous Contractual Services 1060 Municipal GIS Partners Inc 4480 Geographic Information System Support 12/01- 12/31/2019 16,951.74 34,039.05 89 5325 Training 1753 American Public Works Association - APWA 01142020 Road Scholar Training Pro- Supt, Foreman/Crew Leader- 03/29-04/03 2,085.00 90 6170 Tree Maintenance 6555 Landscape Concepts Management Inc 171283 225 Parkway Tree Trimming - 12/01-12/28/2019, R-168-16 10,056.93 91 6195 Miscellaneous Contractual Services 7050 DGO Premium Services Company 19123102 Sidewalk Snow Shoveling - 12/31/2019, R-128-19 640.00 92 6195 Miscellaneous Contractual Services 1559 Continental Weather Svc 192746 Weather Forecasting - January 2020 150.00 93 6195 Miscellaneous Contractual Services 7050 DGO Premium Services Company 20011101 Sidewalk Snow Shoveling - 01/11 & 01/13/2019, R-128- 19 950.00 94 6195 Miscellaneous Contractual Services 1931 Oui Oui Enterprises LLC 66443 Portable Restroom Service - 11/07-12/06/2019 265.00 95 6195 Miscellaneous Contractual Services 1009 AT&T 685 Van Buren DP Demand & Claim-AMER-21- 201908-08-0133-KUH- 08/14/2019 2,966.71 96 6195 Miscellaneous Contractual Services 7706 Lakeshore Recycling Systems LLC PS306336 Swept Pervious Alleys - 12/23/2019 500.00 97 6325 R&M Street Lights 1044 H&H Electric Co 34205 Repairs- 5th & Seegers and Oakton & River 12/10/2019 1,013.23 98 7000 Office Supplies 1644 Warehouse Direct Inc 4534948-0 Labels & Copy Paper 56.90 Division: 510 - Engineering Total 510 - Engineering Division: 520 - Geographic Information Systems Public Works & Engineering Division: 100 - Administration Total 100 - Administration Total 520 - Geographic Information Systems Division: 530 - Street Maintenance Page 8 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 99 7020 Supplies - Safety 1703 Prosafety Inc 2/866960 24 Pairs Cold Weather Gloves - Stock 198.00 100 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 49496 2 Tampers - Sidewalks & Potholes 53.94 101 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 5620204 Replacement Batteries for Cordless Tools 159.00 102 7035 Supplies - Equipment R&M 1057 Menard Incorporated 49779 10 U-bolts - PW 8036 20.10 103 7035 Supplies - Equipment R&M 1520 Russo Power Equipment SPI10076083 Carburetor Parts Kit - Sign Post Driver 19.99 104 7055 Supplies - Street R&M 1723 Hall Signs Inc 348819 50 Lap Splice Hardware Sets 456.87 105 7055 Supplies - Street R&M 1057 Menard Incorporated 48753 Stain Applicator 12.99 106 7055 Supplies - Street R&M 1057 Menard Incorporated 49775 10 Bags Pothole Patch - Sidewalk Grinding/Ramping 87.40 19,692.06 107 6135 Rentals 1484 Thompson Rental Station Inc 576567-3 Camera Lift Rental - PW - 12/19/2019-12/30/2019 584.50 108 6145 Custodial Services 6549 B&B Maintenance Inc 85261 Custodial Services - PW - December 2019, R-169-16 1,850.00 109 6145 Custodial Services 6549 B&B Maintenance Inc 85265 Custodial Services - Police - December 2019, R-169-16 2,600.00 110 6145 Custodial Services 6549 B&B Maintenance Inc 85266 Custodial Services - City Hall - December 2019, R-169-16 3,500.00 111 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 10-0076 Exterior Pest Control - City Hall & Police - 10/01/2019 40.00 112 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 10-0076 Exterior Pest Control - City Hall & Police - 10/01/2019 40.00 113 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 10-0077 Interior Pest Control - City Hall & Police - 10/01/2019 97.00 114 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 10-0077 Interior Pest Control - City Hall & Police - 10/01/2019 96.00 115 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 101-1218 Exterior Pest Control - City Hall & Police Station - 01/01/2020 40.00 116 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 101-1218 Exterior Pest Control - City Hall & Police Station - 01/01/2020 40.00 117 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 101-1219 Interior Pest Control - City Hall & Police Station - 01/01/2020 97.00 Division: 535 - Facilities & Grounds Maintenance Total 530 - Street Maintenance Page 9 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 118 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 101-1219 Interior Pest Control - City Hall & Police Station - 01/01/2020 96.00 119 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 114796511 Vegetation Control - Riverwalk, Busse & Miner - 12/06/2019 1,599.80 120 6195 Miscellaneous Contractual Services 5399 Beary Landscape Management 149161 Landscape Maintenance - Greenspace - November 2019 7,383.10 121 6195 Miscellaneous Contractual Services 5399 Beary Landscape Management 150284 Landscape Maintenance- Greenspace- November 2019 3,691.55 122 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 4038893945 Mat Service - Police Station - 12/31/2019 211.91 123 6195 Miscellaneous Contractual Services 5214 State Industrial Products 901324560 Drain Maintenance - City Hall & Police Department - 01/08/2020 51.50 124 6195 Miscellaneous Contractual Services 5214 State Industrial Products 901324560 Drain Maintenance - City Hall & Police Department - 01/08/2020 51.50 125 6315 R&M Buildings & Structures 7689 Ambius 016730CS284432 January 2020 Bill for Plant Maintenance - City Hall 226.13 126 6315 R&M Buildings & Structures 7689 Ambius 016730CS284433 January 2020 Bill for Plant Maintenance - 3rd Floor 59.20 127 6315 R&M Buildings & Structures 1025 Bedco Inc 095995 HVAC Maintenance - January 2020 615.00 128 6315 R&M Buildings & Structures 1025 Bedco Inc 095995 HVAC Maintenance - January 2020 615.00 129 6315 R&M Buildings & Structures 1025 Bedco Inc 096026 Prep Maint - History Center - 01/02/2020 183.60 130 6315 R&M Buildings & Structures 1025 Bedco Inc 096030 Service Call - PW - 12/30/2019 240.00 131 6315 R&M Buildings & Structures 1025 Bedco Inc 096031 Service Call - City Hall, First Floor - 12/30/2019 240.00 132 6315 R&M Buildings & Structures 1311 Hill/Ahern Fire Protection LLC 5102 Semi-Annual Inspection - City Hall - 11/01/2019 595.00 133 6315 R&M Buildings & Structures 1237 Pro-Line Door Systems Inc 86745 Northwest Overhead Door Repair - PW - 11/20- 11/21/2019 2,375.65 134 6315 R&M Buildings & Structures 3294 AVI Systems Inc 88661627 Council Chambers Audiovisual System Upgrades-Dec 2019, R- 151-19 5,000.00 135 6315 R&M Buildings & Structures 1544 Fox Valley Fire & Safety Company Inc IN00301220 Reprogram Fire Panels Due to Power Surge - PW 09/19/2019 1,800.00 136 6315 R&M Buildings & Structures 1544 Fox Valley Fire & Safety Company Inc IN00303121 Replacement Fire Panels- Power Surge PW-09/16/2019 3,235.00 137 6315 R&M Buildings & Structures 2350 Anderson Elevator Co INV-21814-R8D8 Police Dept Elevator Modernization 11/29/19- 01/02/20 R-106-19 58,012.00 Page 10 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 138 7020 Supplies - Safety 1057 Menard Incorporated 49768 Shovels, Hard Hats, Gloves 30.22 139 7025 Supplies - Custodial 1028 Case Lots Inc 1616 Sanitary Bags & Can Liners - City Hall 1,333.60 140 7025 Supplies - Custodial 1029 Cintas Corporation 4038893953 30 Microfiber Mop Heads - City Hall 51.75 141 7025 Supplies - Custodial 1029 Cintas Corporation 4038893994 Scraper, Cleaners, Paper Towels, Soap, Mats, Etc. - PW 348.80 142 7025 Supplies - Custodial 1029 Cintas Corporation 4039526682 Cleaners, Paper Towels, Air Freshener, Soap, Mats, Etc. - PW 339.44 143 7025 Supplies - Custodial 1057 Menard Incorporated 49432 Garbage Bags, Utility Blades, Pine Sol & Fabuloso - City Hall 63.69 144 7025 Supplies - Custodial 1057 Menard Incorporated 49734 8 Bottles Hand Soap - City Hall 7.84 145 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 1044735 Shovels & Picks 148.81 146 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 2021341 Rodder & Gloves 56.55 147 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 49768 Shovels, Hard Hats, Gloves 178.35 148 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 1029447 5 Keys Cut - City Hall 34.70 149 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 1029699 Cylinder Change - DP Food Pantry 209.06 150 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 1029702 Cylinder Change - DP Food Pantry 13.49 151 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 1029723 New Lock - DP Food Pantry 130.20 152 7045 Supplies - Building R&M 7760 Ozinga Materials & Logistics 104342 Retaining Wall Concrete Blocks - PW South Lot 1,560.00 153 7045 Supplies - Building R&M 7760 Ozinga Materials & Logistics 104343 Retaining Wall Concrete Blocks - PW South Lot 2,080.00 154 7045 Supplies - Building R&M 7760 Ozinga Materials & Logistics 104344 Retaining Wall Concrete Blocks - PW South Lot 1,040.00 155 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 2020259 Paint Hardener - City Hall 19.20 156 7045 Supplies - Building R&M 1057 Menard Incorporated 49175 Storage Supply Hangers - City Hall 46.68 157 7045 Supplies - Building R&M 1057 Menard Incorporated 49259 Paint Remover - City Hall 20.52 158 7045 Supplies - Building R&M 1057 Menard Incorporated 49395 Corner Brace - City Hall 4.99 159 7045 Supplies - Building R&M 1057 Menard Incorporated 49502 Cable Cutter, Outlet, Switchbox, Etc. - Finance 121.89 160 7045 Supplies - Building R&M 1057 Menard Incorporated 49549 Roof Cement - DP Food Pantry 7.98 161 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 6020827 Ceiling Tile - DP Food Pantry 18.32 Page 11 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 162 7045 Supplies - Building R&M 1043 WW Grainger Inc 9405156853 Faucet Solenoid - City Hall 2nd Floor 157.60 163 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/045026 Light Bulbs - Fire Station #63 15.23 164 7045 Supplies - Building R&M 1208 Steiner Electric Company S006537011.001 Ground Box - Council Chambers City Hall 1,124.35 104,429.70 165 6135 Rentals 1029 Cintas Corporation 4039203647 Mechanic's Uniform Rental - 01/06/2020 171.69 166 6135 Rentals 1029 Cintas Corporation 4039833331 Mechanic's Uniform Rental - 01/13/2020 162.17 167 7030 Supplies - Tools & Hardware 4868 Hunt, Woody R Reimb 12/23/2019 2019 Tool Reimbursement - Mechanic 450.00 168 7035 Supplies - Equipment R&M 1078 Acme Truck Brake & Supply Co 01_87510 Bearing Kit & Lube Cap - PW 5073 91.66 169 7035 Supplies - Equipment R&M 1062 NAPA of Des Plaines 5741-750602 LED Bulbs & Wiper Blade - PW 5027 32.95 170 7035 Supplies - Equipment R&M 1062 NAPA of Des Plaines 5741-750603 Force Blade - PW 5027 (22.20) 171 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_86782 Control Valve - PW 5083 290.08 172 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_86959 10 LED Lights - Fire 7802 166.00 173 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_87005 2 Fuel Caps - Fire 7802 97.02 174 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 01_87006 Brake Pads - Fire 7602 318.41 175 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 1-0123906 40 Wiper Blades - Stock 230.40 176 7040 Supplies - Vehicle R&M 6244 Valvoline LLC 132638378 Oil, Penetrating Oil, & Windshield Washer Solvent - Police Stock 929.11 177 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1207653 22 Bottles Mercon Automatic Transmission Fluid - Police 118.58 178 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1208456 Brake Rotors, Brake Pads, & Caliper - CED 2025 238.53 179 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 474745P 2 Sensors - PW 5064 347.03 180 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 474885P Exhaust Pipe - Police 6048 155.78 181 7040 Supplies - Vehicle R&M 5193 Fast MRO Supplies Inc 4773 Batteries, Brake Parts Cleaner, Glass Cleaner - PW Stock 233.94 182 7040 Supplies - Vehicle R&M 1059 Monroe Truck Equipment 5421403 Hydraulic Pump & Belt - PW 5078 842.78 183 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-749609 Returned Ball Joint, Sway Bar Link, Filter, Etc-Misc Veh (16.24) 184 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-749609 Returned Ball Joint, Sway Bar Link, Filter, Etc-Misc Veh (55.01) Total 535 - Facilities & Grounds Maintenance Division: 540 - Vehicle Maintenance Page 12 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 185 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-749609 Returned Ball Joint, Sway Bar Link, Filter, Etc-Misc Veh (26.41) 186 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-749876 Combination Box Lamp - PW 5074 36.58 187 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-749906 Belt Tensioner Assembly - PW 5078 29.22 188 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-749924 7 Filters & 2 Wiper Blades - PW 5027 205.41 189 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-750088 Caliper - PW 5074 (34.73) 190 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-750480 Fuse Tops - Police Stock 225.75 191 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-750515 Micro Fuse - PW 5078 2.37 192 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-750534 Belt Tensioner Assembly - PW 5078 24.42 193 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-750688 Diesel Exhaust Fuel - Fire & PW 106.70 194 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-750688 Diesel Exhaust Fuel - Fire & PW 106.70 195 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 7636162 6 Fuse Holder Adapters - Stock 92.08 196 7040 Supplies - Vehicle R&M 1043 WW Grainger Inc 9398453499 6 Gals Bar & Chain Oil - PW 5045 84.18 197 7040 Supplies - Vehicle R&M 5823 Interstate Power Systems Inc C042039090:01 2 Air Filters - Fire 7801 52.76 198 7040 Supplies - Vehicle R&M 5823 Interstate Power Systems Inc C042039724:01 8 Fuel Filters - Stock 279.00 199 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford CM472658P Window Motor - Police 6070 (30.00) 200 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford CM472728P Returned Gasket, Thermostat, Connector - Fire 7405 (45.23) 201 7040 Supplies - Vehicle R&M 1575 Pirtek O'Hare OH-T00000688 Hydraulic Hoses - PW 5109 171.21 202 7040 Supplies - Vehicle R&M 1575 Pirtek O'Hare OH-T00000841 4 Adaptors & 2 Bushings - PW 5083 30.41 203 7040 Supplies - Vehicle R&M 1575 Pirtek O'Hare OH-T00000868 Elbow & O-Ring - PW 5078 24.40 204 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs (#490) P22829562 3 Batteries - PW 5902, Police 6085 & Police 6054 194.26 205 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs (#490) P22829562 3 Batteries - PW 5902, Police 6085 & Police 6054 97.13 206 7320 Equipment < $5,000 1043 WW Grainger Inc 9398478165 Hand Truck - Shop Equipment 120.73 6,529.62 431,392.43 207 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 30.00 Total 540 - Vehicle Maintenance Total 100 - Administration Total 50 - Public Works & Engineering Police Department Division: 100 - Administration Page 13 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 208 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 209 7000 Office Supplies 1644 Warehouse Direct Inc 4538350-0 DVD-R's, CD'-R's, CD Envelopes, Binder Clips, Storage Files 362.27 210 7300 Uniforms 1489 JG Uniforms Inc 66852 Poly Wool Pullover/Officer Replacement 77.00 469.27 211 6195 Miscellaneous Contractual Services 1572 LexisNexis Risk Solutions 1037713- 20191231 Investigations Database December 2019 366.35 212 6195 Miscellaneous Contractual Services 8081 Verizon Wireless LLC 200007617564671 1 Telephone Records Retrieval Request for 2019 Case 50.00 213 6195 Miscellaneous Contractual Services 1683 Thomson Reuters 841602545 Investigations Database December 2019 314.71 214 7000 Office Supplies 1644 Warehouse Direct Inc 4534494-0 USB Drives (25)199.75 930.81 215 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 30.00 216 5325 Training 6618 Police Law Institute Inc 14039 Online Training and Documented Testing Jan-Dec 2020-Year 3 of 3 11,210.00 217 6000 Professional Services 8080 Hudson, Jada 01/11/2020 Psych Diagnostic Interview 12/3, 12/5, 12/10, 12/17/2019 600.00 218 6000 Professional Services 5975 Aero Removals Trisons Inc 21038 Removal and Transport of 4 Deceased 2019 December 1,550.00 219 6000 Professional Services 8079 Lexitas 447723 Transcripts from Deposition #19-29981, #19-29965 on 12/23/2019 135.21 220 6000 Professional Services 8079 Lexitas 447725 Court Reporter, Deposition #19-29981, #29965 on 12/23/2019 165.00 221 6015 Communication Services 1027 Call One 173924 Communication Service 01/15- 02/14/2020 30,109.41 222 6185 Animal Control 1266 Northwest Animal Hospital PC 00413733 Stray Animals July 2019 (27)8,767.02 223 6185 Animal Control 1266 Northwest Animal Hospital PC 00413750 Stray Animals August 2019 (36) 7,740.35 224 6185 Animal Control 1266 Northwest Animal Hospital PC 00413775 Stray Animals September 2019 (31) 9,584.50 Division: 610 - Uniformed Patrol Total 610 - Uniformed Patrol Division: 620 - Criminal Investigation Total 620 - Criminal Investigation Division: 630 - Support Services Page 14 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 225 6185 Animal Control 1266 Northwest Animal Hospital PC 00413792 Stray Animals October 2019 (27) 10,169.47 226 6185 Animal Control 1266 Northwest Animal Hospital PC 00413970 Stray Animals November 2019 (7) 2,260.42 227 6185 Animal Control 1266 Northwest Animal Hospital PC 00414532 Stray Animals December 2019 (8) 1,175.00 228 6185 Animal Control 2950 When Nature Calls 3040-19 Nuisance Animal Control 2019 December 1,250.00 229 6195 Miscellaneous Contractual Services 1077 Shred-It USA LLC 8128946032 Shredding Service PD 12/13, 12/19, 12/27/2019, 1/3/2020 673.36 230 6300 R&M Software 6628 eLineup LLC 754 Software Maintenance 2/11/2020-2/11/2021 600.00 231 6345 R&M Police Range 3882 Best Technology Systems Inc BTL-19003-12 Service Agreement for Police Range Clean and Maint 12/26/2019 591.36 232 7000 Office Supplies 1644 Warehouse Direct Inc 4538310-0 Labels, Wall Clips, Paper, Notebook 113.94 233 7000 Office Supplies 1644 Warehouse Direct Inc 4541718-0 Clips, Stamper, Sheet Protectors, Disinfectant Wipes, Paper Ware 57.28 234 7000 Office Supplies 1644 Warehouse Direct Inc 4543620-0 Tape, Sticky Notes, Plastic Ware 29.82 235 7200 Other Supplies 1018 Anderson Lock Company LTD 1030037 Duplicate Key for K9 Bane's Cage 6.05 236 7200 Other Supplies 1644 Warehouse Direct Inc 4541718-0 Clips, Stamper, Sheet Protectors, Disinfectant Wipes, Paper Ware 253.04 237 7200 Other Supplies 1644 Warehouse Direct Inc 4543620-0 Tape, Sticky Notes, Plastic Ware 20.13 87,091.36 88,521.44 238 6110 Printing Services 7054 Foremost Promotions 495449 Emergency Mgmt Public Ed Material-2K Activity Books 974.45 239 7320 Equipment < $5,000 1164 Uniform Den East Inc 65822 3 Portable Lighting Units 1,697.85 240 7320 Equipment < $5,000 4225 Traffic Safety Warehouse 67130A 12 - Type 3 Barricades & 36 12" Traffic Cones 728.40 3,400.70 241 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry 18559 Mayor's Annual Address to Business 01/23/2020 - 18 Attendees 60.00 242 6110 Printing Services 1233 Press Tech Inc 45676 1 Box of Business Cards 20.00 80.00 Total 60 - Police Department Department: 65 - Emergency Management Agency Total 65 - Emergency Management Agency Total 630 - Support Services Fire Department Division: 100 - Administration Total 100 - Administration Page 15 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 243 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698005 Annual Physical 12/13/2019 588.00 244 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698410 Annual Physical 12/23/2019 428.00 245 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698510 Annual Physical 12/26/2019 493.00 246 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698525 Annual Physical 12/26/2019 497.00 247 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698624 Annual Physical 12/30/2019 483.00 248 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698721 Annual Physical 12/31/2019 428.00 249 5345 Post-Employment Testing 1015 Alexian Brothers Corporate Health Svcs 698732 Annual Physical 12/31/2019 493.00 250 6000 Professional Services 8048 Firehouse Strength & Fitness LLC 1 3 Shift Mts for Strength & Fitness & Train the Trainer 12/3-12/5 5,000.00 251 6000 Professional Services 8083 Tactical Athlete Health & Performance Inst (TAHPI) 1282 Consulting Contract for Orthopedic Patient Navigator Jan 2020 823.40 252 6110 Printing Services 1233 Press Tech Inc 45542 2,000 Fire Department #10 Envelopes 340.00 253 6135 Rentals 5800 Turnout Rental LLC 20672 TurnOut Gear Rental 01/13- 3/13/2020-New Candidate 370.00 254 6195 Miscellaneous Contractual Services 1580 Mighty Mites 14103 2 Retirement Badge Engravings-1 B/C & 1 Paramedic 41.50 255 6305 R&M Equipment 1148 WS Darley & Co 17385142 Stand Pipe Gauge Repair 12/11/2019 - Engine 62 159.88 256 6305 R&M Equipment 3570 AEC Fire Safety & Security Inc 247530 Service to Holmatro Tools 12/20/2019 585.50 257 7025 Supplies - Custodial 8019 Ferguson Facilities 0043355 Laundry Detergent, Car Wash, Towels, Tissue, Can Liners-Sta 61 1,447.11 258 7025 Supplies - Custodial 8019 Ferguson Facilities 0043355-1 1 Case Sunshine Cleaner-Sta 61 98.95 259 7025 Supplies - Custodial 8019 Ferguson Facilities 0046760 Spray Bottles, Butyl Cleaner, Car Wash, Laundry Detergent, Bowl Cleaner 2,432.86 260 7025 Supplies - Custodial 8019 Ferguson Facilities 0046760-1 1 Case Butyl Cleaner-Sta 61 64.43 261 7025 Supplies - Custodial 8019 Ferguson Facilities 0046764 3 Cases Laundry Detergent- Sta 61 744.24 262 7035 Supplies - Equipment R&M 1702 Diamond Paint & Home Center LLC 000239694 Supplies for Marking High- Rise Hose 17.90 263 7200 Other Supplies 1076 Sam's Club Direct 0634 42 Case Bottled Water-Sta 63 141.12 264 7200 Other Supplies 1047 Home Depot Credit Svcs 4611352 Misc Supplies for Sta 62-Surge Protectors, Murphy's Cleaner 242.72 Division: 710 - Emergency Services Page 16 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 265 7200 Other Supplies 7767 Quench USA Inc INV02160957 Water Dispenser 12/01/2019- 02/29/2020-Sta 61 246.00 266 7300 Uniforms 3212 On Time Embroidery Inc OE 70466 Class A Uniform Items for New Candidate 383.00 267 7300 Uniforms 3212 On Time Embroidery Inc OESH 70465 New Uniform Items for New Candidate 656.00 268 7320 Equipment < $5,000 1047 Home Depot Credit Svcs 1311714 Replacement Snowblower-Sta 62 1,253.58 269 7320 Equipment < $5,000 1747 Murphy's Contractors Equipment Inc 205536 6 Terminator Chains 1,290.00 270 7320 Equipment < $5,000 4174 FirePenny 21106 One 20' Safety Roof Ladder & One 28' Rescue Ladder 1,690.80 271 7320 Equipment < $5,000 3014 Motorola Solutions Inc 8280876253 10 Speaker Mics 4,496.80 25,935.79 272 5310 Membership Dues 7416 Northern IL Fire Inspectors Assoc (NIFIA) Fiscal Year 2020 Fiscal Year 2020 Membership - Dept Wide 50.00 273 7200 Other Supplies 1046 Hinckley Spring Water Co 2533573 011020 Water Supply 12/12/2019- 01/09/2020 22.02 72.02 26,087.81 274 5340 Pre-Employment Testing 5213 Shaughnessy, Kevin W 01/11/2020 Pre-Employment Polygraph Exam for 4 FD Candidates 01/11/2020 900.00 275 5340 Pre-Employment Testing 5372 COPS & FIRE Personnel Testing Service 105755 Pre-Employment Psych Exam for 3 PD Candidates 12/17/2019 1,350.00 2,250.00 276 6015 Communication Services 1027 Call One 173924 Communication Service 01/15- 02/14/2020 8,342.43 277 6015 Communication Services 7131 OnSolve LLC INV54661800750 Code Red Mass Notification System Jan.1-Dec.31, 2020 (Yr 2 of 5) 13,500.00 278 6030 AMB Fee Processing Services 3640 Andres Medical Billing Ltd 248109 Collection Services for Dec 2019 10,621.71 279 7500 Postage & Parcel 1801 Petty Cash Finance 12/03/20 Petty Cash Reimbursements 08/07-12/19/2019 - Finance 9.25 32,473.39 857,091.09 Total 710 - Emergency Services Division: 720 - Fire Prevention Total 720 - Fire Prevention Department: 90 - Overhead Total 90 - Overhead Total 100 - General Fund Total 70 - Fire Department Department: 75 - Fire & Police Commission Total 75 - Fire & Police Commission Page 17 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 280 6000 Professional Services 1123 Christopher B Burke Engineering LTD 155531 Engr Services-River Rd Streetscape 12/01- 12/31/2019 95.50 281 6000 Professional Services 1079 AECOM Technical Services Inc 2000311592 R-59-19 Engr-Ellinwood St Streetscape Ph5 11/30- 12/31/2019 4,775.61 282 6000 Professional Services 2785 Walker Parking Consultants/Engineers Inc 31848200009 Civic Center Parking Deck Design - 12/01-12/26/2019, R- 57-19 7,595.10 283 6145 Custodial Services 6549 B&B Maintenance Inc 85262 Custodial Services - Library Parking -December 2019, R- 169-16 400.00 284 6145 Custodial Services 6549 B&B Maintenance Inc 85263 Custodial Services - Metro Sq Parking - December 2019, R- 169-16 400.00 285 6145 Custodial Services 6549 B&B Maintenance Inc 85264 Custodial Services - Train Station - December 2019, R- 169-16 1,000.00 286 6150 City Maintenance 7050 DGO Premium Services Company 19123102 Sidewalk Snow Shoveling - 12/31/2019, R-128-19 3,859.00 287 6150 City Maintenance 7050 DGO Premium Services Company 20011101 Sidewalk Snow Shoveling - 01/11 & 01/13/2019, R-128- 19 5,748.00 288 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 114796511 Vegetation Control - Riverwalk, Busse & Miner - 12/06/2019 505.20 289 6195 Miscellaneous Contractual Services 5399 Beary Landscape Management 150591 Brick Repairs - Metro Sq Trip Hazards - 01/03/2020 470.00 290 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 4038893965 Mat Service - Train Station - 12/31/2019 77.69 291 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 4039526589 Mat Service - Train Station - 01/08/2020 77.69 292 6195 Miscellaneous Contractual Services 5814 SafeWay Tuckpointing Company 971 Stone Prep Labor - Miner & River Rds - 12/04/2019 2,000.00 293 6195 Miscellaneous Contractual Services 5814 SafeWay Tuckpointing Company 972 Add'l Stone Prep Labor - Miner & River Roads - 12/09/2019 1,000.00 294 6325 R&M Street Lights 1044 H&H Electric Co 34203 Streetlight Repair - Holiday Lights - 12/04/2019 1,537.53 295 6325 R&M Street Lights 1044 H&H Electric Co 34204 Streetlight & GFI Repairs - Holiday Lights - 12/06/2019 1,227.62 296 7045 Supplies - Building R&M 1057 Menard Incorporated 49541 Tape, Drill Bits, Tapcon, Conduit Bender & Ground Bar - Theatre 66.69 297 7045 Supplies - Building R&M 1057 Menard Incorporated 49720 Paper Towels, Wire & Screwdrivers - Theatre 145.91 298 7045 Supplies - Building R&M 1057 Menard Incorporated 49965 Concrete, Rebar & Delivery - Theatre 804.53 Fund: 201 - TIF #1 Downtown Fund Page 18 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 299 7045 Supplies - Building R&M 1057 Menard Incorporated 49973 Plumbing Parts Including Auger - Theatre 594.14 300 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 8022048 Washers, Nails, Joist Hangers, Etc - Theatre 132.77 301 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 8031973 Hilti Anchors - Theatre 21.60 302 7045 Supplies - Building R&M 1550 Addison Building Material Co 919467 Rebar - Theatre 144.90 303 7050 Supplies - Streetscape 1057 Menard Incorporated 49879 Gang Box & Cover, Driver & Adapter Set, Etc - River & Miner Sign 59.41 304 8100 Improvements 3281 Alliance Contractors Inc 2018-River-P17 R-141-18 Contract 62267 River Rd Recon 12/01- 12/31/2019 13,810.15 46,549.04 305 7160 Ice Control 1102 Cargill Inc 2905182378 5 Truckloads Rock Salt - 01/06/2020 8,412.58 306 7160 Ice Control 1102 Cargill Inc 2905188423 22 Truckloads Rock Salt - 01/08/2020, R-179-19 36,857.55 45,270.13 307 6000 Professional Services 1079 AECOM Technical Services Inc 2000311748 62267-Consultant-River Rd Recon 11/30-12/31/2019 R- 137-18 53,055.08 308 6005 Legal Fees 7764 Gozdecki,Del Guidice,Americus,Farkas,& Brocato LLP 12-0LN0002 Legal Fees - Lee & Forest TL 1427-1479 Lee 10/01- 10/31/2019 1,168.40 309 6005 Legal Fees 7764 Gozdecki,Del Guidice,Americus,Farkas,& Brocato LLP 15-0LN0018 Legal Fees-Lee & Forest TL 1301 Lee 10/01-10/31/2019 1,445.00 310 6005 Legal Fees 6997 Walker Wilcox Matousek LLP 154728A-0L60001 PO 2020-00000042 Legal Fees 2250 Ballard Rd 10/10- 10/31/2019 3,600.00 311 6005 Legal Fees 7855 Bravo Company Engineering Inc 19071A-0LN0006 PO 2020-19 Legal Fees-Lee & Forest TL 1387 Lee 06/01- 08/02/2019 4,072.58 312 6005 Legal Fees 1733 Burke Burns & Pinelli Ltd 26923-0LN0006 Legal Fees - Lee & Forest TL 1387 Lee 10/28-10/31/2019 360.00 313 6005 Legal Fees 1733 Burke Burns & Pinelli Ltd 26924A-0LN0007 PO 2020-41 Legal Fees Lee & Forest TL 1365 Lee 10/01- 10/31/2019 3,508.25 314 8100 Improvements 3281 Alliance Contractors Inc 2018-River-P17 R-141-18 Contract 62267 River Rd Recon 12/01- 12/31/2019 271,998.73 339,208.04 339,208.04 Total 230 - Motor Fuel Tax Fund Fund: 250 - Grant Projects Fund Program: 2520 - Capital Grants Total 2520 - Capital Grants Total 201 - TIF #1 Downtown Fund Fund: 230 - Motor Fuel Tax Fund Total 250 - Grant Projects Fund Page 19 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 315 7300 Uniforms 1265 NIPAS Northern Illinois Police Alarm Sys 13144 Mandatory Equipment/Uniform for NIPAS Officer 1,174.06 316 7320 Equipment < $5,000 1265 NIPAS Northern Illinois Police Alarm Sys 13144 Mandatory Equipment/Uniform for NIPAS Officer 2,385.92 3,559.98 3,559.98 317 6000 Professional Services 3338 Gabriel Environmental Services 0519H0170 Task Order 1-IEPA Remediation NW Hwy & Laurel 03/11-07/11/2019 2,447.50 318 6000 Professional Services 3338 Gabriel Environmental Services 0519H0171 Task Order 1-IEPA Remediation NW Hwy & Laurel 03/11-07/11/2019 6,462.75 319 6000 Professional Services 1079 AECOM Technical Services Inc 2000311748 62267-Consultant-River Rd Recon 11/30-12/31/2019 5,895.01 320 6000 Professional Services 1126 Civiltech Engineering Inc 3243-16 Consultant-Rand Rd Sidepath ROW Acquisition 11/30- 12/27/2019 8,684.16 321 6000 Professional Services 1199 Spaceco Inc 81098 Const Engr-2019 CIP Cont C St & Utility 12/01-12/31/2019 8,677.50 322 6000 Professional Services 1199 Spaceco Inc 81099 Task Order 7 - Const. Engr 2019 CIP A 12/01- 12/31/2019 3,882.75 323 8100 Improvements 3281 Alliance Contractors Inc 2018-River-P17 R-141-18 Contract 62267 River Rd Recon 12/01- 12/31/2019 6,681.95 42,731.62 324 8015 Equipment 1148 WS Darley & Co 17374717 Brackets, LED Lantern, Straps, Etc for New Engine 7608 1,726.83 1,726.83 1,726.83 325 6140 Leases 5109 Konica Minolta Premier Finance 5008495243 Konica Minolta 2020 Lease 12/26/2019-01/25/2020 4,137.00 326 6140 Leases 5109 Konica Minolta Premier Finance 5008809767 Konica Minolta 2020 Lease 01/26/2020-02/25/2020 4,137.00 8,274.00 Total 2610 - Customs Total 260 - Asset Seizure Fund Fund: 400 - Capital Projects Fund Fund: 260 - Asset Seizure Fund Program: 2610 - Customs Total 410 - Equipment Replacement Fund Fund: 420 - IT Replacement Fund Total 420 - IT Replacement Fund Total 400 - Capital Projects Fund Fund: 410 - Equipment Replacement Fund Department: 70 - Fire Department Total 70 - Fire Department Page 20 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 327 6015 Communication Services 1027 Call One 173924 Communication Service 01/15- 02/14/2020 1,079.18 328 6180 Water Sample Testing 1642 Suburban Laboratories, Inc 172323 IEPA Testing - 12/03/2019- 12/30/2019 780.00 329 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 200006 11 Meter Bench Tests - 01/07/2020 253.00 330 6195 Miscellaneous Contractual Services 4022 M E Simpson Co Inc 34420 Leak Detection - Mt Prospect & Kathleen - 11/15/2019 470.00 331 6305 R&M Equipment 1071 Pomp's Tire Service Inc 280105673 Flat Tire Repair - PW 9014 320.00 332 6305 R&M Equipment 6598 Cummins Inc F2-34002 Service Call - Maple Pump Station-11/26/2019-Gen 9000 1,335.00 333 7020 Supplies - Safety 1703 Prosafety Inc 2/867000 2 Pairs Boots - Crew Leader/Water Systems 38.20 334 7020 Supplies - Safety 1703 Prosafety Inc 2/867040 Boots & Hard Hat - Crew Leader/Water Systems 30.70 335 7020 Supplies - Safety 1703 Prosafety Inc 2/867100 Ear Plugs - Water Plant Operator 20.95 336 7020 Supplies - Safety 1057 Menard Incorporated 49711 Thimbles, Splice Sleeve, Cable & Clamp & Hook - Shelving 46.22 337 7030 Supplies - Tools & Hardware 1709 Ziebell Water Service Products Inc 248633-000 Valve Box Key & Valve Box Lifter 165.00 338 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 49250 Black Pipe, Lumber Crayon & Mason Line 21.16 339 7035 Supplies - Equipment R&M 1274 O'Leary's Contractors Equipment & Supply Inc 322403 2 Discharge Hoses 240.00 340 7035 Supplies - Equipment R&M 1520 Russo Power Equipment SPI10066802 Carburetor Repair Kit 15.99 341 7035 Supplies - Equipment R&M 1520 Russo Power Equipment SPI10066804 Carburetor Kit 5.96 342 7035 Supplies - Equipment R&M 1154 West Side Tractor Sales W78968 Window Pane & Isolator - PW 9014 287.45 343 7035 Supplies - Equipment R&M 1154 West Side Tractor Sales W79131 Self-Locking Screws, Bumpers, Washers, & Latches - PW 9014 100.66 344 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000243290 5 Replacement Bulbs - PW 9024 271.48 345 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3017890525 Resistor - PW 9032 280.00 346 7040 Supplies - Vehicle R&M 5193 Fast MRO Supplies Inc 4773 Batteries, Brake Parts Cleaner, Glass Cleaner - PW Stock 116.97 347 7040 Supplies - Vehicle R&M 1484 Thompson Rental Station Inc 576820-3 5 Propane Refills - PW 9040 139.50 348 7045 Supplies - Building R&M 1057 Menard Incorporated 49945 Splice - Central Pumping Station Door Locks 5.53 Fund: 500 - Water/Sewer Fund Division: 550 - Water Systems Page 21 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 349 7070 Supplies - Water System Maintenance 1703 Prosafety Inc 2/866920 Marking Paint & Flags and Gloves - Stock 391.10 350 7070 Supplies - Water System Maintenance 1703 Prosafety Inc 2/867050 3 Marking Paint Applicators 68.85 351 7070 Supplies - Water System Maintenance 1086 Arrow Road Construction Company 22055 3.20 Tons UPM Cold Mix - Watermain Repairs 438.40 352 7070 Supplies - Water System Maintenance 1086 Arrow Road Construction Company 22278 6.34 Tons UPM Cold Mix - 12/31/2019 868.58 353 7070 Supplies - Water System Maintenance 1086 Arrow Road Construction Company 22281 3.10 Tons UPM Cold Mix - 01/02/2020 434.00 354 7070 Supplies - Water System Maintenance 1709 Ziebell Water Service Products Inc 248632-000 4 Hex Bolts & 4 Hex Nuts 27.56 355 7070 Supplies - Water System Maintenance 1057 Menard Incorporated 49184 6 Stakes (4x4)44.82 356 7070 Supplies - Water System Maintenance 1057 Menard Incorporated 49247 Hydrant Platform 39.99 357 7070 Supplies - Water System Maintenance 1072 Prairie Material 889391677 3.5 Cu Yds Concrete - Repairs - 01/03/2020 671.01 358 7550 Miscellaneous Expenses 1076 Sam's Club Direct 2513 Cookies, Cupcakes, Brownies, Plates, Etc. - AWWA Training 107.64 9,114.90 359 6015 Communication Services 1027 Call One 173924 Communication Service 01/15- 02/14/2020 414.36 360 6310 R&M Vehicles 1154 West Side Tractor Sales L83792 Engine Repair - PW 8020 - 01/07/2020 2,656.22 361 6505 Subsidy - Sewer Lateral Program 8092 Pearlstein, Shari L SLP20-001 Sewer Rebate - 12/19/19 100.00 362 6510 Subsidy - Flood Assistance 8094 Whalen, Jessica L FRP20-001 Flood Rebate - 11/26/19 2,000.00 363 6510 Subsidy - Flood Assistance 8093 Malok, Brian Joseph FRP20-002 Flood Rebate - 1/14/20 2,000.00 364 6510 Subsidy - Flood Assistance 8095 Jackson, Mary FRP20-003 Flood Rebate - 1/14/20 1,469.10 365 6510 Subsidy - Flood Assistance 7945 Chang, Rebecca C FRP20-004 Flood Rebate - 1/14/20 209.90 366 6510 Subsidy - Flood Assistance 2468 Coscino, Mario FRP20-005 Flood Rebate - 1/14/20 135.00 367 7040 Supplies - Vehicle R&M 5193 Fast MRO Supplies Inc 4773 Batteries, Brake Parts Cleaner, Etc. - PW Stock 38.99 368 7075 Supplies - Sewer System Maintenance 1018 Anderson Lock Company LTD 1030095 Battery Pack - O'Hare Lakes Entry Door 47.00 369 7075 Supplies - Sewer System Maintenance 2053 USA Bluebook 108821 Mechanical Float & Tube Holder 311.19 370 7075 Supplies - Sewer System Maintenance 1255 Neenah Foundry Company 354116 Cast Covers & Frames 1,418.00 371 7075 Supplies - Sewer System Maintenance 1057 Menard Incorporated 49193 4# Bucket Rodenticide Pellets 22.99 10,822.75 Division: 560 - Sewer Systems Total 560 - Sewer Systems Total 550 - Water Systems Page 22 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 372 6000 Professional Services 2506 Trotter & Associates Inc 16547 Eng Srvs - Maple St Water Plant Upgrades-12/01- 12/03/2019 212.00 373 6000 Professional Services 1606 Dixon Engineering Inc 19-5814 TO#3 - Oakton ROV Inspection - 09/25/2019 3,365.00 374 6000 Professional Services 1647 RJN Group Inc 30300303 TO 3-MWRD IICP-12/01- 12/27/2019, R-135-16 397.50 375 6000 Professional Services 4022 M E Simpson Co Inc 34546 Valve Assessment & Exercising - 12/09- 12/19/2019, R-29-19 10,315.00 376 6000 Professional Services 4022 M E Simpson Co Inc 34547 TO#6 - Leak Detection - 12/02/2019-12/06/2019 9,845.00 24,134.50 44,072.15 377 6015 Communication Services 1027 Call One 173924 Communication Service 01/15- 02/14/2020 161.58 378 6015 Communication Services 1027 Call One 173924 Communication Service 01/15- 02/14/2020 791.15 379 6025 Administrative Services 7960 Passport Labs Inc INV-1009207 Mobile Pay Parking Transaction Fee - Dec 2019 197.21 380 6320 R&M Parking Lots 1544 Fox Valley Fire & Safety Company Inc IN00317836 Library Parking Deck Fire Panel/Device Replacement - 11/15/2019 4,870.00 381 7060 Supplies - Parking Lots 1018 Anderson Lock Company LTD 1028753 Metro Staircase Door Closer - 12/31/2019 125.00 6,144.94 382 6025 Administrative Services 7960 Passport Labs Inc INV-1009207 Mobile Pay Parking Transaction Fee - Dec 2019 761.09 383 7540 Land Lease 1165 Union Pacific Railroad Company Dec 2019 Parking Fees for Dec 2019 3,320.86 4,081.95 384 5350 Substance Abuse Program 1015 Alexian Brothers Corporate Health Svcs 691510 DPPD Special Unit Testing 12/03/2019 79.00 79.00 385 6195 Miscellaneous Contractual Services 1412 Discovery Benefits Inc 0001105807-IN Commuter-Monthly & FSA Monthly 12/01-12/31/2019 545.00 545.00 386 2221 Taste of Des Plaines 7222 Belliveau, Steve 1.6.2020 Deposit for Performance at 2020 Taste of DP 06/20/2020 50.00 Division: 580 - CIP - Water/Sewer Total 580 - CIP - Water/Sewer Fund: 520 - Metra Leased Parking Fund Total 520 - Metra Leased Parking Fund Fund: 600 - Risk Management Fund Total 500 - Water/Sewer Fund Fund: 510 - City Owned Parking Fund Total 510 - City Owned Parking Fund Fund: 700 - Escrow Fund Total 600 - Risk Management Fund Fund: 610 - Health Benefits Fund Total 610 - Health Benefits Fund Page 23 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account 387 2460 Refundable Bonds 8085 Lexington Pointe LLC 2016-03000042 Bond Refund from 02/17/2017 1,000.00 388 2460 Refundable Bonds 8088 Sonoma Builders LLC 2016-08000106 Refund for Temporary Occupancy Bond 11/09/2016 5,000.00 389 2460 Refundable Bonds 8087 O'Hare Real Estate LLC 2017-08000308 Bond Refund from 09/15/2017 1,000.00 390 2460 Refundable Bonds 8084 Covington Constructor 2017-09000080 Bond Refund from 09/12/2017 1,000.00 391 2493 Escrow - CED Development 1050 Journal & Topics 182481 2 Legal Notices for 1/14/2020 PZB Meeting Published 12/25/2019 86.55 392 2493 Escrow - CED Development 1050 Journal & Topics 182481 2 Legal Notices for 1/14/2020 PZB Meeting Published 12/25/2019 86.55 8,223.10 1,407,556.87 Total 700 - Escrow Fund Grand Total Page 24 of 35 Line #Vendor Invoice Invoice Description Amount 393 6015 Communication Services 1010 AT&T Mobility 28702533395901 20 Communication Service 12/04/19-01/03/20 135.69 135.69 135.69 394 6195 Miscellaneous Contractual Services 7631 T-Mobile USA Inc 965199112-Dec 19 Vehicle Positioning System 11/21-12/20/2019 252.00 252.00 252.00 395 6015 Communication Services 1009 AT&T 847R18054612-19 Communication Service 12/28/2019-01/27/2020 64.07 64.07 64.07 451.76 396 8030 Land 8072 Konopka, Ted 0M70003 453 Stratford Rd-Partial Land Acquisition-Rand Rd Sidepath 6,000.00 397 8030 Land 8082 Krause Family Limited Partnership of Illinois 0M70005 Temporary Easement-Land- Rand Rd Side Path-555 Wolf Rd R-140-19 2,500.00 8,500.00 8,500.00 8,951.76Grand Total Total 2520 - Capital Grants Total 250 - Grant Projects Fund Total 100 - General Fund Fund: 250 - Grant Projects Fund Program: 2520 - Capital Grants Total 60 - Police Department Division: 630 - Support Services Total 630 - Support Services Total 540 - Vehicle Maintenance Total 50 - Public Works & Engineering Police Department Public Works & Engineering Division: 540 - Vehicle Maintenance Division: 230 - Information Technology Total 230 - Information Technology Total 20 - City Administration City of Des Plaines Warrant Register 02/03/2020 Account Fund: 100 - General Fund City Administration Manual Payments Page 25 of 35 Line #Vendor Invoice Invoice Description Amount 398 7310 Publications 1050 Journal & Topics PC - 27028 Newspaper Subscription 12/11-12/17/2019 Online 0.89 0.89 0.89 399 6195 Miscellaneous Contractual Services 6008 Network Solutions LLC PC - 27110 Tasteofdesplaines.com Private Registration 12/1/19 - 1/1/20 1.99 400 6195 Miscellaneous Contractual Services 6008 Network Solutions LLC PC - 27118 Tasteofdesplaines.com Private Registration 12/25/19 - 12/25/20 49.98 401 7000 Office Supplies 4348 Amazon.Com PC - 27109 Energizer AA Batteries for City Use 14.99 402 7000 Office Supplies 4348 Amazon.Com PC - 27111 Energizer AAA Batteries for City Use 10.00 403 7000 Office Supplies 4348 Amazon.Com PC - 27113 1 Carton of Copy Paper for IT Department 46.50 404 7005 Printer Supplies 4348 Amazon.Com PC - 27117 EPSON Disc Producer Magenta Cartridge for Media 41.95 405 7200 Other Supplies 4348 Amazon.Com PC - 27112 Paper Plates, Dry Erase Markers, Lysol Wipes for IT Department 465.05 406 7320 Equipment < $5,000 4348 Amazon.Com PC - 27114 2 Amazon Laptop Bags for City Use 284.96 407 7320 Equipment < $5,000 4348 Amazon.Com PC - 27115 15 Logitech Wireless Mice for City Use 197.85 408 7320 Equipment < $5,000 4348 Amazon.Com PC - 27116 2 Logitech Wireless Keyboard and Mouse Combos for IT Dept 136.98 409 7550 Miscellaneous Expenses 4348 Amazon.Com PC - 27108 Coffee for IT Department 36.35 1,286.60 410 5325 Training 7975 Hootsuite Inc PC - 27032 Online Training/Certification for Soc Media Mkting-Media Svc Dir 99.00 Division: 110 - Legislative Total 110 - Legislative Total 10 - Elected Office City of Des Plaines Warrant Register 02/03/2020 Account Fund: 100 - General Fund Elected Office JPMorgan Chase City Administration Division: 230 - Information Technology Total 230 - Information Technology Division: 240 - Media Services Page 26 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 411 6195 Miscellaneous Contractual Services 5096 iStock PC - 27036 Purchase of Illustration Rights 12/11/2019-1/11/2020 40.00 412 7000 Office Supplies 4348 Amazon.Com PC - 27037 1 Tape Dispenser for Media Services Director 16.89 413 7310 Publications 1050 Journal & Topics PC - 27034 Online Journal and Topics for Fire Chief 12/08/2019- 12/08/2020 66.00 414 7310 Publications 1050 Journal & Topics PC - 27035 Online Journal and Topics - Media Svc Dir 12/08/2019- 12/08/2020 66.00 415 7310 Publications 1050 Journal & Topics PC - 27041 Online Subscription Renewal 12/09/2019-12/08/2020 66.00 416 7310 Publications 1050 Journal & Topics PC - 27065 Subscription to Journal and Topics Newspaper 12/18/19- 12/17/20 66.00 417 7320 Equipment < $5,000 1091 B&H Photo-Video PC - 27024 Mounting Fork for PA Speakers 79.99 418 7550 Miscellaneous Expenses 5080 Potbelly Sandwich Works, LLC PC - 27022 Media Services Crew Meal Holiday Tree Lighting 12/06/2019 50.84 419 7550 Miscellaneous Expenses 5080 Potbelly Sandwich Works, LLC PC - 27023 Media Services Crew Meal Holiday Tree Lighting 12/06/2019 29.60 580.32 420 5325 Training 4419 American Payroll Association PC - 27075 American Payroll Assoc Webinars 12/12 and 12/19/2019-HR Dept 249.00 249.00 421 6530 Subsidy - Community Outreach 5137 Target Corporation PC - 27029 (1) $100.00 Gift Card for Fire Victims 100.00 422 6530 Subsidy - Community Outreach 6665 P2W Inc NFP PC - 27030 (50) $5.00 McDonald's Gift Cars 250.00 423 6530 Subsidy - Community Outreach 7921 Aldi PC - 27031 (10) $25.00 Gift Cards for Aldi's 250.00 424 6535 Subsidy - Youth Commission 4348 Amazon.Com PC - 27039 Supplies for Mentoring Program 118.07 425 6535 Subsidy - Youth Commission 4348 Amazon.Com PC - 27040 Supplies for Holiday Survival Kits 181.69 Total 240 - Media Services Division: 250 - Human Resources Total 250 - Human Resources Division: 260 - Health & Human Services Page 27 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 426 6535 Subsidy - Youth Commission 1076 Sam's Club Direct PC - 27042 Supplies for Holiday Survival Kits 33.94 427 6535 Subsidy - Youth Commission 1076 Sam's Club Direct PC - 27043 Refreshments for Holiday Hoopla Event 12/14/19 103.78 1,037.48 3,153.40 428 7000 Office Supplies 4348 Amazon.Com PC - 27122 2 Wall Calendars for 2020 27.20 429 7000 Office Supplies 4348 Amazon.Com PC - 27123 2020 Planner, Pocket Poly Expending File, Outlet Wall Plug 29.01 430 8010 Furniture & Fixtures 4348 Amazon.Com PC - 27121 Office Chair for Finance Dept 149.99 206.20 431 5310 Membership Dues 1447 International Code Council Inc PC - 27129 ICC Membership Renewal - Bldg Official 01/01- 12/31/2020 240.00 432 5325 Training 8005 CLEC Enterprises Inc PC - 27127 Res Bldg Insp B1 Class for Elec Insp 01/16-04/09/2020 850.00 433 7320 Equipment < $5,000 3721 Cole-Parmer PC - 27060 Mini Thermistor Thermometer for Code Enforcement 51.63 434 7320 Equipment < $5,000 4348 Amazon.Com PC - 27061 Wire Cutters (5) for Code Enforcement Officers 30.98 1,172.61 435 5320 Conferences 1532 Des Plaines Chamber of Commerce & Industry PC - 27058 Dec 2019 Holiday Luncheon - CED Dir and Econ Dev Dir 70.00 436 7310 Publications 1050 Journal & Topics PC - 27059 Journal and Topics Subscription 11/09/2019- 11/08/2020 66.00 136.00 437 5320 Conferences 3957 International Council of Shopping Centers - ICSC PC - 27128 Registration Fee for Econ Dev Dir-ReCon 2020 (5/17/20- 5/19/20) 630.00 630.00 1,938.61 Department: 30 - Finance Total 30 - Finance Community Development Division: 410 - Building & Code Enforcement Total 260 - Health & Human Services Total 20 - City Administration Division: 430 - Economic Development Total 430 - Economic Development Total 40 - Community Development Total 410 - Building & Code Enforcement Division: 420 - Planning & Zoning Total 420 - Planning & Zoning Page 28 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 438 7550 Miscellaneous Expenses 4101 Katie's Kitchen PC - 27026 Quarterly NWC Meeting 12/13/2019 42.90 42.90 439 5310 Membership Dues 5172 Association of State Floodplain Managers - ASFPM, The PC - 27134 Director of PWE - Membership Fee 01/01- 12/31/2020 165.00 440 7200 Other Supplies 4348 Amazon.Com PC - 27050 2 Laser Levels, 1 Tool Kit, Measuring Wheel, Marking Wand, Etc. 652.81 441 7200 Other Supplies 4348 Amazon.Com PC - 27051 Measuring Wheel, Level and iPhone 11 Car Chargers 202.14 442 7320 Equipment < $5,000 4348 Amazon.Com PC - 27049 Apple 32 GB iPad 249.99 1,269.94 443 5310 Membership Dues 5441 International Society of Arboriculture PC - 27126 2020 Membership Renewal for Arborist 180.00 444 7300 Uniforms 4348 Amazon.Com PC - 27055 Uniform Shoes for Superintendent 59.95 445 7300 Uniforms 4348 Amazon.Com PC - 27056 Uniform Pants and Shoes for Superintendent 127.84 367.79 446 6195 Miscellaneous Contractual Services 3392 Parvin-Clauss Sign Company Inc PC - 27057 PO #2019-372 Gateway Sign - Final Payment 450.00 447 6315 R&M Buildings & Structures 4348 Amazon.Com PC - 27038 16 Brushed Aluminum Restroom Identification Signs for City Hall 416.00 448 7045 Supplies - Building R&M 4348 Amazon.Com PC - 27027 Thermostat and Sensors for Public Works 375.99 449 7200 Other Supplies 1228 Pesche's Inc PC - 27033 3 Vinyl Plant Saucers for Christmas Poinsettias in City Hall 5.97 450 7200 Other Supplies 2318 Jewel Food Stores PC - 27052 Conference Room Supplies- City Hall 44.95 451 7200 Other Supplies 1076 Sam's Club Direct PC - 27053 Conference Room Supplies- City Hall 233.88 1,526.79 Total 510 - Engineering Division: 530 - Street Maintenance Total 530 - Street Maintenance Public Works & Engineering Division: 100 - Administration Total 100 - Administration Division: 510 - Engineering Division: 535 - Facilities & Grounds Maintenance Total 535 - Facilities & Grounds Maintenance Page 29 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 452 8010 Furniture & Fixtures 4348 Amazon.Com PC - 27054 Storage Cabinet for Mechanics Foreman 167.24 167.24 3,374.66 453 7000 Office Supplies 4348 Amazon.Com PC - 27066 USB Drives 16GB (20), 64GB (10) 169.09 454 7000 Office Supplies 4348 Amazon.Com PC - 27105 DVD-R for Car Camera System 457.20 455 7200 Other Supplies 4348 Amazon.Com PC - 27095 White Plastic Cloths Hangers for Drying Cabinet-Evidence Tech 17.88 456 7200 Other Supplies 6868 Container Store, The PC - 27099 Storage Containers (8) for Evidence Tech Equipment 26.91 457 7200 Other Supplies 4444 Misc Vendor for Procurement Card PC - 27100 Storage Containers (5)39.95 458 7200 Other Supplies 6895 Cabela's Inc PC - 27101 Storage Containers (7)55.93 459 7200 Other Supplies 1057 Menard Incorporated PC - 27102 Storage Jars 11.61 460 7200 Other Supplies 5174 Tri-Tech Forensics Inc PC - 27103 Scales, Sex Assault Kits, Forceps, Polyvinylsiloxane Casting Kit 585.10 461 7320 Equipment < $5,000 5346 Arrowhead Scientific Inc PC - 27094 Alternate Light Source Kit (3), Blood Spatter Kit-Evidence Tech 1,198.88 462 7320 Equipment < $5,000 5070 Berland's House of Tools PC - 27096 Dewalt Tough System Tool Cases (4) for Evidence Techs 246.46 463 7320 Equipment < $5,000 1609 Harbor Freight Tools USA Inc PC - 27097 2 Car Dollies for Evidence Techs 56.99 464 7320 Equipment < $5,000 5070 Berland's House of Tools PC - 27098 Dewalt Tough System Tool Cases (8) for Evidence Techs 492.92 3,358.92 465 7000 Office Supplies 4348 Amazon.Com PC - 27070 16GB USB Drives (30)138.00 466 7200 Other Supplies 1047 Home Depot Credit Svcs PC - 27104 Supplies for Controlled Drug Burn, Bags, Cleaning Supplies 32.71 170.71 Total 50 - Public Works & Engineering Police Department Division: 610 - Uniformed Patrol Division: 540 - Vehicle Maintenance Total 540 - Vehicle Maintenance Total 610 - Uniformed Patrol Division: 620 - Criminal Investigation Total 620 - Criminal Investigation Page 30 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 467 7000 Office Supplies 1066 Office Depot PC - 27106 6 Award Frames 47.94 468 7010 Supplies - Community Relations 1057 Menard Incorporated PC - 27062 Christmas Ornaments for Operation North Pole Tree 44.41 469 7200 Other Supplies 4348 Amazon.Com PC - 27071 (10) Frames for Awards 157.90 470 7200 Other Supplies 4348 Amazon.Com PC - 27072 Office Chair Mat 41.95 471 7200 Other Supplies 4348 Amazon.Com PC - 27073 Flexible Power Strip for CAT Unit/Garage Demo 30.98 472 7550 Miscellaneous Expenses 5080 Potbelly Sandwich Works, LLC PC - 27067 New Officer Interviews with BPFC 12/10/2019 108.84 473 7550 Miscellaneous Expenses 4413 Panera Bread Company PC - 27068 Food for New Officer Interviews with BPFC 12/10/2019 12.38 474 7550 Miscellaneous Expenses 5080 Potbelly Sandwich Works, LLC PC - 27069 Tax Credit for New Officer Interviews with BPFC 12/10/2019 (10.63) 433.77 3,963.40 475 7300 Uniforms 6404 Red Wing Shoe Store PC - 27088 Credit Bill for Work Boots that Billed $12.59 Tax in Error (138.58) 476 7300 Uniforms 6404 Red Wing Shoe Store PC - 27089 Rebill Work Boots for Volunteer w/o Tax of $12.59 125.99 477 7550 Miscellaneous Expenses 4630 Allegretti's Stuffed Pizza Inc PC - 27086 Food for Volunteers - 12/06/2019 Tree Lighting 100.00 478 7550 Miscellaneous Expenses 2363 Subway PC - 27087 Food For Our Lady Of Guadalupe Operations 12/11/2019 551.20 479 7550 Miscellaneous Expenses 5131 Mug's Pizza and Ribs PC - 27090 Food For Our Lady Of Guadalupe Operations 12/11/2019 29.01 667.62 480 5325 Training 4386 Pennwell Corp PC - 27133 FDIC After the Smoke Clears Registration-1 BC 4/20- 4/25/2020 627.00 481 6000 Professional Services 8018 Functional Movement Systems LLC PC - 27079 Vendor's Accounting Error- Crediting $2.00 (2.00) 482 6000 Professional Services 4444 Misc Vendor for Procurement Card PC - 27082 7 Canvas Pictures 12/19/2019 158.40 Division: 630 - Support Services Total 630 - Support Services Total 60 - Police Department Department: 65 - Emergency Management Agency Total 65 - Emergency Management Agency Fire Department Division: 710 - Emergency Services Page 31 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 483 7200 Other Supplies 4348 Amazon.Com PC - 27077 Memory Card for Training and Ring Buoy for Dive 145.40 484 7200 Other Supplies 4348 Amazon.Com PC - 27085 6 Streamlight Survivor Parts and Battery Packs 244.26 485 7320 Equipment < $5,000 4348 Amazon.Com PC - 27080 21 Tactical Helmet Mounted Flashlights 1,781.76 486 7320 Equipment < $5,000 1493 Galls Inc PC - 27081 6 Helmet Rubber Bands 35.29 487 7320 Equipment < $5,000 4348 Amazon.Com PC - 27083 10 Safety Glasses Eyeglass Cases 64.00 488 7550 Miscellaneous Expenses 7457 Des Plaines Dairy Queen PC - 27076 Cake for Retirement Ceremony - 1 Lieutenant 12/02/2019 34.99 489 8010 Furniture & Fixtures 6686 Dreamseats LLC PC - 27078 10 Chairs - Station 63 2,499.14 5,588.24 490 5325 Training 1808 Fire Training Resources PC - 27130 Arson Case Management Class 01/29-01/31/2020-2 Attendees 650.00 491 5325 Training 1508 Building & Fire Code Academy PC - 27131 2020-Fire and Life Safety Class- 1/21-2/4/2020-1 P/T Inspector 775.00 492 7200 Other Supplies 5039 Quality Logo Products PC - 27074 PubEd Items-1000 Slap Bracelets, 305 Magnetic Flashlights, Etc 2,042.18 493 7320 Equipment < $5,000 4348 Amazon.Com PC - 27084 Digital Camera for Investigations, Travel Case and Memory Card 355.77 3,822.95 9,411.19 494 5310 Membership Dues 3875 Apple Inc PC - 27132 Auto Renewal-Office 365 2/4/20-2/3/21 Fire and Police Commission 7.43 7.43 22,723.40 495 7320 Equipment < $5,000 8047 Big Blue Boxes, The PC - 27044 Two 20' Storage Containers Due to Squad Garage Build 2,870.00 2,870.00 Total 710 - Emergency Services Division: 720 - Fire Prevention Total 720 - Fire Prevention Total 100 - General Fund Fund: 260 - Asset Seizure Fund Program: 2620 - DEA Total 2620 - DEA Total 70 - Fire Department Department: 75 - Fire & Police Commission Total 75 - Fire & Police Commission Page 32 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 496 6195 Miscellaneous Contractual Services 7186 Bentley's Pet Stuff-SC PC - 27063 Dog Wash for K9 Bane 12/11/2019 10.00 497 7200 Other Supplies 5065 Pet Supplies Plus PC - 27064 Food for K9 Bane 12/16/2019 61.98 498 7200 Other Supplies 5065 Pet Supplies Plus PC - 27119 Food for K9 Bane 12/4/2019 56.98 499 7200 Other Supplies 5065 Pet Supplies Plus PC - 27120 Food for K9 Bane 12/19/2019 133.96 262.92 3,132.92 500 8015 Equipment 1557 Abt Electronics & Appliances PC - 27107 Automatic Starter for Squad #3 Installed 12/04/2019 388.78 388.78 388.78 501 5310 Membership Dues 7664 IL Assoc for Floodplain & Stormwater Mgmt (IAFSM) PC - 27124 Dir PWE, Civil Engr-2020 Dues and Conf 03/11-03/12/2020 860.00 502 5310 Membership Dues 7664 IL Assoc for Floodplain & Stormwater Mgmt (IAFSM) PC - 27125 Civil Engr II - 2020 IAFSM Dues and Conference 3/11- 03/12/2020 430.00 503 6115 Licensing/Titles 4444 Misc Vendor for Procurement Card PC - 27047 Civil Eng II-Record Transfer Fee to IL Dept Prof Reg 12/17/19 75.00 504 6115 Licensing/Titles 2493 IL Dept of Financial & Professional Regulation PC - 27048 Civil Engineer II-Prof Engr License 12/17/2019- 11/30/2021 102.25 505 7200 Other Supplies 4348 Amazon.Com PC - 27046 Apple iPad Mini Case & Strap 33.98 506 7320 Equipment < $5,000 4348 Amazon.Com PC - 27045 Apple iPad 32 GB 249.99 1,751.22 Department: 60 - Police Department Total 60 - Police Department Total 410 - Equipment Replacement Fund Fund: 410 - Equipment Replacement Fund Program: 2640 - Forfeit Total 2640 - Forfeit Total 260 - Asset Seizure Fund Fund: 500 - Water/Sewer Fund Division: 510 - Engineering Total 510 - Engineering Page 33 of 35 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 02/03/2020 Account JPMorgan Chase 507 7550 Miscellaneous Expenses 4746 Giacomo's Ristorante PC - 27025 APWA Supplies for Hosted Training 12/12/19 495.00 495.00 2,246.22 28,491.32 Total 560 - Sewer Systems Total 500 - Water/Sewer Fund Grand Total Division: 560 - Sewer Systems Page 34 of 35 Amount Transfer Date Automated Accounts Payable 1,407,556.87$ **2/3/2020 Manual Checks 8,951.76$ **1/17/2020 Payroll 1,455,861.27$ 1/17/2020 -$ Electronic Transfer Activity: JPMorgan Chase Credit Card 28,491.32 **1/25/2020 Chicago Water Bill ACH 199,369.38$ 1/31/2020 Postage Meter Direct Debits 3,000.00$ 1/15/2020 Utility Billing Refunds -$ First Merit Bank Fees -$ IMRF Payments -$ Employee Medical Trust -$ Total Cash Disbursements:3,103,230.60$ * Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Third Day of February 2020 Ayes ______ Nays _______ Absent _______ Jennifer L. Tsalapatanis, City Clerk Matthew J. Bogusz, Mayor City of Des Plaines Warrant Register 02/03/2020 Summary RHS Payout Page 35 of 35 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: January 15, 2020 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Director of Community and Economic Development Jonathan Stytz, Planner Subject: Consideration of Variance Requests to i) Allow the Replacement of One Pole Sign on a Lot With a Street Frontage of Less Than 75 Feet and ii) Reduce the Required Sign Setback from 5-feet to 1.50 feet at 201 W. Oakton Street (8th Ward) Issue: The petitioner is requesting a Major Variation under Section 12-11-6(B) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow the replacement of one pole sign on a property with a street frontage of 48 feet where a minimum street frontage of 75 feet is required and to reduce the required setback between the pole sign and the west property line from 5 feet to 1.50 feet. Analysis: Address: 201 W. Oakton Street Owner: ML Realty Partners, One Pierce Place, Suite 450, Itasca, IL 60143 Petitioner: Shannon Kwit, NAI Hiffman, One Oakbrook Terrace, Suite 400, Oakbrook Terrace, IL 60181 Case Number: 19-078-V PIN: 08-25-201-009-0000 Ward:#8, Alderman Andrew Goczkowski Existing Zoning: M-2, General Manufacturing District Existing Land Use: Manufacturing (Mark Anoy Print Products and Honeywell International) Surrounding Zoning: North: M-2, General Manufacturing District/R-3, Townhouse Residential South: M-2, General Manufacturing District East: M-2, General Manufacturing District/C-4, Regional Shopping District West: M-2, General Manufacturing District MEMORANDUM Page 1 of 28 NEW BUSINESS #2A. Surrounding Land Use: North: Manufacturing (Vacant)/Multi-Family Residences Street Classification: Comprehensive Plan: Project Description: South: Manufacturing (Bombardier) East: Manufacturing (Gas Technology Institute)/Commercial (Sam’s Club) West: Municipal (Water Tower) Oakton Street is classified as an arterial street. The Comprehensive Plan designates the site as Industrial. The petitioner, Shannon Kwit of HAI Hiffman, is requesting two variations to i) allow for the replacement of one pole sign at 201 W Oakton Street on a lot with a lot frontage of 48 feet where a minimum lot frontage of 75 feet is required and ii) reduce the required setback between the pole sign and the property line from 5 feet to 1.50 feet. This property contains a one-story building setback roughly 360 feet from Oakton Street with a surface parking lot containing 160 off-street parking spaces as shown in the Plat of Survey (Attachment 4). The subject property is located along Wille Road and is positioned behind the property located at 175 W. Oakton Street. The property is accessed from Oakton Street via a long driveway to the north and Wille Road to the south. The existing pole sign is installed on the southwest corner of the intersection of Oakton Street and the driveway for the subject property as shown in the Site Plan (Attachment 5). Given the existing building’s large setback from Oakton Street and the existing development on 175 W Oakton Street, the existing pole sign serves as the only source of identification along Oakton Street for the building and its tenants. There is no signage installed along Wille Road. Pursuant to Sections 12-11-5(A) and 12-11-6(B) of the Des Plaines Zoning Ordinance, the following regulations apply to this request: •A maximum of one pole sign is permitted for lots having more than 75 feet of street frontage on a single street or highway. •No pole sign shall be constructed closer than 5 feet from any property line. The setback distance shall be measured from the outermost portion of sign to the property line. Where a public sidewalk is constructed over a property line, the setback shall be 5 feet measured from the outermost portion of sign to the nearest edge of the sidewalk. The petitioner’s requests to replace a pole sign located along a street frontage of less than 75 feet and to reduce the required sign setback from 5 feet to 1.50 feet constitute the need for a major variation to Section 12-11-6(B) and Section 12-11-5(A) of the 1998 Des Plaines Zoning Ordinance, respectively. The petitioner is requesting the replacement of the existing pole sign as the pole sign is in disrepair and does not sufficiently identify the businesses in the building for motorists traveling along Oakton Street. Please see the Project Narrative (Attachment 1) for additional information. The petitioner proposes to replace the existing pole sign with a 16-foot tall by 6.77-foot wide enclosed pole sign structure as shown in the Sign Rendering diagram (Attachment 6). Variation Findings: Variation requests are subject to the standards set forth in Section 12-3-6(H) of the 1998 City of Des Plaines Zoning Ordinance, as amended. Page 2 of 28 1.Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall establish that carrying out the strict letter of the provisions of this title would create a particular hardship or a practical difficulty. Comment: Carrying out the strict letter of this title would create a particular hardship for the petitioner given that there is limited visibility of the subject property from Oakton Street. The relocation or removal of the existing pole sign could further limit the identification of the building and its tenants along Oakton Street. The subject building is considerably setback from Oakton Street and the petitioner is requesting a larger pole sign to increase visibility of the business within the building and the property as a whole. 2.Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to the same provision by reason of a unique physical condition, including presence of an existing use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape or size; exceptional topographical features; or other extraordinary physical conditions peculiar to and inherent in the subject lot that amount to more than a mere inconvenience to the owner and that relate to or arise out of the lot rather than the personal situation of the current owner of the lot. Comment: The subject property’s location behind one other lawfully established lot with a narrow driveway entrance creates a unique physical condition when viewing the property from Oakton Street. The property located directly between the subject property and Oakton Street is developed with a structure, which restricts the view of the subject property from Oakton Street. The subject lot is also uniquely shaped with the narrow driveway entrance, which not only limits motorist and pedestrian views of the property but also limits space for signage. Thus, the allowance of these two variances would assist in reducing the physical constraints of the subject property and provide much needed visibility, especially for the deliveries associated with this property. 3.Not Self-Created: The aforesaid unique physical condition is not the result of any action or inaction of the owner or its predecessors in title and existed at the time of the enactment of the provisions from which a variance is sought or was created by natural forces or was the result of governmental action, other than the adoption of this title. Comment: The hardship was not created by the petitioner or building owner and cannot be corrected without the approval of the requested variations. 4.Denied Substantial Rights: The carrying out of the strict letter of the provision from which a variance is sought would deprive the owner of the subject lot of substantial rights commonly enjoyed by owners of other lots subject to the same provision. Comment: The property owner may be denied the right to replace or improve an existing pole sign without the approval of the requested variances. Given the abnormal shape of the property, the limited space for signage in accordance with all regulations, and limited visibility of the property, the petitioner would be unable to effectively advertise businesses operating out the building. The lack of a sign in this location could make it difficult to locate the property in a safe and reasonable manner. 5.Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability of the owner or occupant to enjoy some special privilege or additional right not available to owners or occupants of other lots subject to the same provision, nor merely the inability of the owner to make more money from the use of the subject lot. Comment: The granting of this variation would not provide the property owner with any special privilege or right that is not already enjoyed by similar commercial businesses within this zoning district and is not sought to provide the property owner with economic gain as nearly every other Page 3 of 28 similar commercial building does not have visual obstructions or unique physical conditions comparable to the subject building. 6.Title And Plan Purposes: The variation would not result in a use or development of the subject lot that would be not in harmony with the general and specific purposes for which this title and the provision from which a variation is sought were enacted or the general purpose and intent of the comprehensive plan. Comment: The proposed wall signage would be in harmony with the general purposes of this title and would be compatible with the general purpose and intent of the comprehensive plan. The replacement of the existing pole sign would improve the entrance of the property from aesthetic and functional standpoint. 7.No Other Remedy: There is no means other than the requested variation by which the alleged hardship or difficulty can be avoided or remedied to a degree sufficient to permit a reasonable use of the subject lot. Comment: The granting of these two variations are the only remedy to the existing street frontage length and current setback distances of the existing pole sign on the property without creating additional hardship for the petitioner. 8.Minimum Required: The requested variation is the minimum measure of relief necessary to alleviate the alleged hardship or difficulty presented by the strict application of this title. Comment: The granting of these two variations is the minimum relief necessary to alleviate the hardship for the petitioner. The petitioner wishes to maintain the existing post/foundation structure and make improvements to the pole sign face. Planning and Zoning Board Review: The Planning and Zoning Board met on January 14, 2020 to consider variance requests to allow the replacement of one pole sign at 201 W. Oakton Street. The petitioner presented the proposal to replace the existing pole sign with a new sign of the same height, width and setback. The construction of the new sign will be similar to the existing sign, except the base of the sign will be wider compared to the existing pole sign. Community and Economic Development staff summarized the case and recommended approval of the request with three conditions. One condition was reiterated where a diagram will need to be generated by a licensed engineer to show the sign positioned and installed in a manner to meet all AASHTO visibility standards. This sign may have to be pushed back slightly to ensure adequate visibility clearance. PZB discussed the case and asked the petitioner if they saw three conditions in the staff report. The applicants responded that they are aware of the conditions of approval. No members of the public spoke on this petition. The Planning and Zoning Board recommended (6-0) that the City Council approve the request with the conditions found in the staff report. Conditions of Approval: 1. The Proposed Sign shall be positioned and installed to meet all AASHTO standards. 2.A diagram, prepared by a licensed engineer, shall be submitted to the City at the time of building permit application showing that the proposed location and design comply with all AASHTO standards. 3.A site distance exhibit, prepared by a licensed engineer, for the Proposed Sign including the proposed landscaping must be submitted to IDOT for comment. 4.An underground utility diagram, prepared by a licensed civil engineer, must be submitted to the City at time of building permit application. Recommendation: Staff recommends approval of Ordinance Z -5-20 for Major Variations to construct a new ground sign at 201 W. Oakton Street. Page 4 of 28 Attachments: Attachment 1: Petitioner’s Project Narrative Attachment 2: Standards for Variation Responses Attachment 3: Location Map Attachment 4: Site Plan Attachment 5: Sign Rendering Diagram Attachment 6: Site and Context Photos Attachment 7: Chairman Szabo Memo to Mayor Attachment 8: Draft Excerpt from the January 14, 2020 Planning and Zoning Meeting Ordinance Z –5–20 Exhibit A: ALTA/NSPS Land Title Survey Exhibit B: Plat of Survey Page 5 of 28 Project Narrative: Current pole sign is outdated and in need of replacement to bolster the value of the property. The new sign will be placed in the exact spot as the existing sign; utilizing the existing foundation / base a vertical post. This new sign will have a matching post that will slide over the existing post and be bolted together. The new sign will be 192”h x 84”w x 18” deep. It will be double‐sided custom aluminum monument sign. The sign will be produced for UL Listed components and will be LED illuminated. Three tenant spaces will be available, and the address of the property will be listed at the top making it easier and safer for visitors to find. The sign has engineer stamped drawings to abide by city standards. Attachment 1 Page 6 of 28 STANDARDS FOR VARIATIONS 1.Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall establish that carrying out the strict letter of the provisions of this title would create a particular hardship or a practical difficulty. 2.Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to the same provision by reason of a unique physical condition, including presence of an existing use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape or size; exceptional topographical features; or other extraordinary physical conditions peculiar to and inherent in the subject lot that amount to more than a mere inconvenience to the owner and that relate to or arise out of the lot rather than the personal situation of the current owner of the lot. 3.Not Self‐Created: The aforesaid unique physical condition is not the result of any action or inaction of the owner or its predecessors in title and existed at the time of the enactment of the provisions from which a variance is sought or was created by natural forces or was the result of governmental action, other than the adoption of this title. 4.Denied Substantial Rights: The carrying out of the strict letter of the provision from which a variance is sought would deprive the owner of the subject lot of substantial rights commonly enjoyed by owners of other lots subject to the same provision. 5.Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability of the owner or occupant to enjoy some special privilege or additional right not available to owners or occupants of other lots subject to the same provision, nor merely the inability of the owner to make more money from the use of the subject lot. 6.Title And Plan Purposes: The variation would not result in a use or development of the subject lot that would be not in harmony with the general and specific purposes for which this title and the provision from which a variation is sought were enacted or the general purpose and intent of the comprehensive plan. 7.No Other Remedy: There is no means other than the requested variation by which the alleged hardship or difficulty can be avoided or remedied to a degree sufficient to permit a reasonable use of the subject lot. 8.Minimum Required: The requested variation is the minimum measure of relief necessary to alleviate the alleged hardship or difficulty presented by the strict application of this title. Attachment 2 Page 7 of 28 Attachment 3 Page 8 of 28 TE N A N T 1 TE N A N T 2 TE N A N T 3 20 1 W e s t O a k t o n Cu r r e n t p o l e s i g n i s o u t d a t e d a n d i n n e e d o f re p l a c e m e n t t o b o l s t e r t h e v a l u e o f t h e p r o p e r t y . Th e n e w s i g n w i l l b e p l a c e d i n t h e e x a c t s p o t a s t h e ex i s t i n g s i g n ; u t i l i z i n g t h e e x i s t i n g f o u n d a t i o n / b a s e a v e r t i c a l p o s t . T h i s n e w s i g n w i l l h a v e a m a t c h i n g po s t t h a t w i l l s l i d e o v e r t h e e x i s t i n g p o s t a n d b e bo l t e d t o g e t h e r . Th e n e w s i g n w i l l b e 1 9 2 ” h x 8 4 ” w x 1 8 ” d e e p . I t w i l l be d o u b l e - s i d e d c u s t o m a l u m i n u m m o n u m e n t si g n . T h e s i g n w i l l b e p r o d u c e d f o r U L L i s t e d c o m p o - ne n t s a n d w i l l b e L E D i l l u m i n a t e d . T h r e e t e n a n t sp a c e s w i l l b e a v a i l a b l e a n d t h e a d d r e s s o f t h e p r o p - er t y w i l l b e l i s t e d a t t h e t o p m a k i n g i t e a s i e r a n d 45 ’ 10 ’ Ch a i n L i n k Fe n c e Po w e r L i n e P o l e D R I V E W A Y WA T E R TO W E R CE L L SH A C K At t a c h m e n t 4 Page 9 of 28 TE N A N T 1 TE N A N T 2 TE N A N T 3 20 1 W e s t O a k t o n Cu r r e n t p o l e s i g n i s o u t d a t e d a n d i n n e e d o f re p l a c e m e n t t o b o l s t e r t h e v a l u e o f t h e p r o p e r t y . Th e n e w s i g n w i l l b e p l a c e d i n t h e e x a c t s p o t a s t h e ex i s t i n g s i g n ; u t i l i z i n g t h e e x i s t i n g f o u n d a t i o n / b a s e a v e r t i c a l p o s t . T h i s n e w s i g n w i l l h a v e a m a t c h i n g po s t t h a t w i l l s l i d e o v e r t h e e x i s t i n g p o s t a n d b e bo l t e d t o g e t h e r . Th e n e w s i g n w i l l b e 1 9 2 ” h x 8 4 ” w x 1 8 ” d e e p . I t w i l l be d o u b l e - s i d e d c u s t o m a l u m i n u m m o n u m e n t si g n . T h e s i g n w i l l b e p r o d u c e d f o r U L L i s t e d c o m p o - ne n t s a n d w i l l b e L E D i l l u m i n a t e d . T h r e e t e n a n t sp a c e s w i l l b e a v a i l a b l e a n d t h e a d d r e s s o f t h e p r o p - er t y w i l l b e l i s t e d a t t h e t o p m a k i n g i t e a s i e r a n d 45 ’ 10 ’ Ch a i n L i n k Fe n c e Po w e r L i n e P o l e D R I V E W A Y WA T E R TO W E R CE L L SH A C K At t a c h m e n t 4 Page 10 of 28 601 ESTES AVE. SCHAUMBURG, IL. 60193 ARTISTPROJECT MANAGERPROJECT NUMBER APPROVED SIGNATUREAPPROVED AS NOTED CORRECT & REPROOF MBEST22525 AV 1815C Cool Gray 2C Cool Gray 4C Cool Gray 6C PHONE: 847-534-9220 | FAX: 847-534-9221 PLEASE CHECK THE APPROPRIATE CIRCLE BEFORE RETURNING THIS PROOF THIS PROOF IS NOT FOR COLOR MATCHING THIS ARTWORK HAS BEEN PREPARED FOR OUR CUSTOMER AND MAY NOT BE REPRODUCED WITHOUT WRITTEN APPROVAL FROM DIVINE SIGNS, INC. ARTWORK REMAINS PROPERTY OF DIVINE SIGNS UNTIL CUSTOMER PURCHASES IT OR ITS INTENDED PRODUCTS. DIVINE SIGNS, INC. RESERVES THE RIGHT TO BILL FOR UNRETURNED ARTWORK. THIS PROOF IS FOR CONFIRMATION OF CONTENT, PLACEMENT, SPELLING, GRAMMAR & PUNCTUATION ONLY. COLORS USED FOR FINAL PRODUCTION WILL NOT BE AN EXACT MATCH OF COLORS SHOWN HERE. NOTES COLORS DATE B QTY: 1 MTRL: Monument Sign SIZE: 192” x 72” x 18” Rear-Illuminated Tenant Panels 201 W Oakton 4’28’ A t t a c h m e n t 5 P a g e 1 1 o f 2 8 201 W Oakton Street – Front of Property Looking Southeast 201 W Oakton Street – Existing Pole Sign Looking West 201 W Oakton Street – Public Sign and Front of Property 201 W Oakton Street – Existing Pole Sign Looking North A t t a c h m e n t 6 P a g e 1 2 o f 2 8 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org January 15, 2020 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board, 201 W. Oakton Street, 19-078-V, 8th Ward RE: Consideration of a Variance Requests to allow the replacement of one pole sign Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on January 14, 2020 to consider a Major Variation under Section 12-11-6(B) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow the replacement of one pole sign on a property with a street frontage of 48 feet where a minimum street frontage of 75 feet is required and to reduce the required setback between the pole sign and the west property line from 5 feet to 1.50 feet. 1.The petitioner presented the proposal to replace the existing pole sign with a new sign of the same height, width and setback. The existing sign is old and in need of replacement. The construction of the new sign will be similar to the existing sign, except the base of the sign will be wider compared to the existing pole sign. 2.Community and Economic Development staff summarized the case and recommended approval of the request with three conditions. One condition was reiterated where a diagram will need to be provided by a licensed engineer to show the sign positioned and installed in a manner to meet all AASHTO visibility standards. This means that the sign may have to be pushed back slightly to ensure adequate visibility clearance for pedestrians and vehicles traversing this area. 3.PZB discussed the case and asked the petitioner if they saw three conditions in the staff report. The applicants responded that they are aware of the conditions of approval. 3. No members of the public spoke on this petition. 4.The Planning and Zoning Board recommended (6-0) that the City Council approve the request with the three conditions found in the staff report. Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials/Aldermen Attachment 7 Page 13 of 28 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 10 Mr. Bigda stated they wish to: o Have aluminum signage o Have light emitting through; LED o Use existing post (48 inches below grade) o Have meter hidden Board Member Saletnik asked how high and wide the old and new signs are. Mr. Bigda advised they are the same size. Coordinator Ainsworth stated the base of the proposed sign will be wider compared to the existing sign. He expounded on a Condition per the City Engineer to ensure that the base of the sign will be located within the AASHTO visibility triangle for safety reasons. The sign may have to be pushed back to comply with this condition. Chairman Szabo asked Staff to provide the Staff Report which Planner Stytz did: Issue: The petitioner is requesting a Major Variation under Section 12-11-6(B) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow the replacement of one pole sign on a property with a street frontage of 48 feet where a minimum street frontage of 75 feet is required and to reduce the required setback between the pole sign and the west property line from 5 feet to 1.50 feet. Analysis: Address: 201 W. Oakton Street Owner: ML Realty Partners, One Pierce Place, Suite 450, Itasca, IL 60143 Petitioner: Shannon Kwit, NAI Hiffman, One Oakbrook Terrace, Suite 400, Oakbrook Terrace, IL 60181 Case Number: 19-078-V PIN: 08-25-201-009-0000 Ward: #8, Alderman Andrew Goczkowski Existing Zoning: M-2, General Manufacturing District Existing Land Use: Manufacturing (Mark Anoy Print Products and Honeywell International) Surrounding Zoning: North: M-2, General Manufacturing District/R-3, Townhouse Residential South: M-2, General Manufacturing District East: M-2, General Manufacturing District/C-4, Regional Shopping District Attachment 8 Page 14 of 28 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 11 West: M-2, General Manufacturing District Surrounding Land Use: North: Manufacturing (Vacant)/Multi-Family Residences South: Manufacturing (Bombardier) East: Manufacturing (Gas Technology Institute)/Commercial (Sam’s Club) West: Municipal (Water Tower) Street Classification: Oakton Street is classified as an arterial street. Comprehensive Plan: The Comprehensive Plan designates the site as Industrial. Project Description: The petitioner, Shannon Kwit of HAI Hiffman, is requesting two variations to i) allow for the replacement of one pole sign at 201 W Oakton Street on a lot with a lot frontage of 48 feet where a minimum lot frontage of 75 feet is required and ii) reduce the required setback in between the pole sign and the property line from 5 feet to 1.50 feet. This property contains a one-story building setback roughly 360 feet from Oakton Street with a surface parking lot containing 160 off-street parking spaces as shown in the Plat of Survey (Attachment 4). The subject property is located along Wille Road and is positioned behind the property located at 175 W. Oakton Street. The property is accessed from Oakton Street via a long driveway to the north and Wille Road to the south. The existing pole sign is installed on the southwest corner of the intersection of Oakton Street and the driveway for the subject property as shown in the Site Plan (Attachment 5). Given the existing building’s large setback from Oakton Street and the existing development on 175 W Oakton Street, the existing pole sign serves as the only source of identification along Oakton Street for the building and its tenants. There is no signage installed along Wille Road. Pursuant to Sections 12-11-5(A) and 12-11-6(B) of the Des Plaines Zoning Ordinance, the following regulations apply to this request: •A maximum of one pole sign is permitted for lots having more than 75 feet of street frontage on a single street or highway. •No pole sign shall be constructed closer than 5 feet from any property line. The setback distance shall be measured from the outermost portion of sign to the property line. Where a public sidewalk is constructed Attachment 8 Page 15 of 28 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 12 over a property line, the setback shall be 5 feet measured from the outermost portion of sign to the nearest edge of the sidewalk. The petitioner’s requests to replace a pole sign located along a street frontage of less than 75 feet and to reduce the required sign setback from 5 feet to 1.50 feet constitute the need for a major variation to Section 12-11-6(B) and Section 12-11-5(A) of the 1998 Des Plaines Zoning Ordinance, respectively. The petitioner is requesting the replacement of the existing pole sign as the pole sign is in disrepair and does not sufficiently identify the businesses in the building for motorists traveling along Oakton Street. Please see the Project Narrative (Attachment 1) for additional information. The petitioner proposes to replace the existing pole sign with a 16-foot tall by 6.77-foot wide enclosed pole sign structure as shown in the Sign Rendering diagram (Attachment 6). Variation Findings: Variation requests are subject to the standards set forth in Section 12-3-6(H) of the 1998 City of Des Plaines Zoning Ordinance, as amended. 1. Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall establish that carrying out the strict letter of the provisions of this title would create a particular hardship or a practical difficulty. Comment: Carrying out the strict letter of this title would create a particular hardship for the petitioner given that there is limited visibility of the subject property from Oakton Street. The relocation or removal of the existing pole sign could further limit the identification of the building and its tenants along Oakton Street. The subject building is considerably setback from Oakton Street and the petitioner is requesting a larger pole sign to increase visibility of the business within the building and the property as a whole. 2. Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to the same provision by reason of a unique physical condition, including presence of an existing use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape or size; exceptional topographical features; or other extraordinary physical conditions peculiar to and inherent in the subject lot that amount to more than a mere inconvenience to the owner and that relate to or arise out of the lot rather than the personal situation of the current owner of the lot. Comment: The subject property’s location behind one other lawfully established lot with a narrow driveway entrance creates a unique physical condition when viewing the property from Oakton Street. The property located directly between the subject property and Oakton Street is developed with a structure, which restricts the view of the subject Attachment 8 Page 16 of 28 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 13 property from Oakton Street. The subject lot is also uniquely shaped with the narrow driveway entrance, which not only limits motorist and pedestrian views of the property but also limits space for signage. Thus, the allowance of these two variances would assist in reducing the physical constraints of the subject property and provide much needed visibility, especially for the deliveries associated with this property. 3. Not Self-Created: The aforesaid unique physical condition is not the result of any action or inaction of the owner or its predecessors in title and existed at the time of the enactment of the provisions from which a variance is sought or was created by natural forces or was the result of governmental action, other than the adoption of this title. Comment: The hardship was not created by the petitioner or building owner and cannot be corrected without the approval of the requested variations. 4. Denied Substantial Rights: The carrying out of the strict letter of the provision from which a variance is sought would deprive the owner of the subject lot of substantial rights commonly enjoyed by owners of other lots subject to the same provision. Comment: The property owner may be denied the right to replace or improve an existing pole sign without the approval of the requested variances. Given the abnormal shape of the property, the limited space for signage in accordance with all regulations, and limited visibility of the property, the petitioner would be unable to effectively advertise businesses operating out the building. The lack of a sign in this location could make it difficult to locate the property in a safe and reasonable manner. 5. Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability of the owner or occupant to enjoy some special privilege or additional right not available to owners or occupants of other lots subject to the same provision, nor merely the inability of the owner to make more money from the use of the subject lot. Comment: The granting of this variation would not provide the property owner with any special privilege or right that is not already enjoyed by similar commercial businesses within this zoning district and is not sought to provide the property owner with economic gain as nearly every other similar commercial building does not have visual obstructions or unique physical conditions comparable to the subject building. 6. Title And Plan Purposes: The variation would not result in a use or development of the subject lot that would be not in harmony with the general and specific purposes for which this title and the provision from which a variation is sought were enacted or the general purpose and intent of the comprehensive plan. Comment: The proposed wall signage would be in harmony with the general purposes of this title and would be compatible with the general purpose and intent of the comprehensive plan. The replacement of the existing pole sign would improve to the entrance of the property from aesthetic and functional standpoint. Attachment 8 Page 17 of 28 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 14 7. No Other Remedy: There is no means other than the requested variation by which the alleged hardship or difficulty can be avoided or remedied to a degree sufficient to permit a reasonable use of the subject lot. Comment: The granting of these two variations are the only remedy to the existing street frontage length and current setback distances of the existing pole sign on the property without creating additional hardship for the petitioner. 9. Minimum Required: The requested variation is the minimum measure of relief necessary to alleviate the alleged hardship or difficulty presented by the strict application of this title. Comment: The granting of these two variations is the minimum relief necessary to alleviate the hardship for the petitioner. The petitioner wishes to maintain the existing post/foundation structure and make improvements to the pole sign face. Recommendation: Staff recommends approval of the requested variations to allow a pole sign on a lot with a street frontage of less than 75 feet and to reduce the required pole sign setback requirement from 5 feet to 1.50 feet based on review of the information presented by the applicant and the standards and conditions met by Section 12-3-6(H) (Findings of Fact for Variations) as outlined within the City of Des Plaines Zoning Ordinance, as amended, subject to the following conditions: 1. That the pole sign is positioned and installed to meet all AASHTO standards. 2. That a site distance exhibit prepared by a licensed engineer for the new sign is provided with the proposed landscaping and submitted to IDOT for comment. 3. That an underground utility diagram prepared by a civil engineer is submitted at time of permit. Planning and Zoning Board Procedure: Under Section 12-3-6(F) of the Zoning Ordinance (Major Variations), the Planning and Zoning Board has the authority to recommend that the City Council approve, approve subject to conditions, or disapprove the above-mentioned variances within the M-2 Zoning District at 201 W. Oakton Street. The City Council has the final authority on the proposal. Chairman Szabo asked if anyone in the audience is in favor or against this proposal. No one responded. A motion was made by Board Member Saletnik, seconded by Board Member Catalano, to recommend approval to City Council along with conditions. AYES: Bader, Catalano, Fowler, Saletnik, Szabo, & Veremis NAYES: None ***MOTION CARRIES UNANIMOUSLY *** Attachment 8 Page 18 of 28 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 15 Coordinator Ainsworth advised upcoming projects would be shared at the next meeting. Chairman Szabo asked and Coordinator Ainsworth responded about the two proposed restaurants. ADJOURNMENT The next meeting is scheduled for January 28, 2020. A motion was made by Board Member Catalano, seconded by Board Member Fowler, to adjourn the meeting at 7:26 p.m. AYES: Bader, Catalano, Fowler, Saletnik, Szabo, & Veremis NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Sincerely, Gale Cerabona, Recording Secretary cc: City Officials, Aldermen, Zoning Board of Appeals, Petitioners Attachment 8 Page 19 of 28 CITY OF DES PLAINES ORDINANCE Z - 5 - 20 AN ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTIONS 12-11-5.A AND 12-11-6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO PERMIT THE REPLACEMENT OF A POLE SIGN AT 201 W. OAKTON STREET, DES PLAINES, ILLINOIS. (CASE #19-078-V). WHEREAS, ML Realty Partners, LLC (“Owner”) is the owner of that certain property commonly known as 201 W. Oakton Street, Des Plaines, Illinois ("Subject Property"); and WHEREAS, the Subject Property is located in the M-2 General Manufacturing District of the City ("M-2 District") and has a lot frontage of 48 feet; and WHEREAS, the Owner proposes to remove an existing pole sign and install a replacement pole sign 1.5 feet from the west property line ("Proposed Sign"); and WHEREAS, pursuant to Sections 12-11-5.A of the Des Plaines Zoning Ordinance of 1998, as amended (“Zoning Ordinance”), pole signs must be set back at least five feet from any property line; and WHEREAS, pursuant to Section 12-11-6.B of the Zoning Ordinance, pole signs are permitted in the M-2 District on lots with a minimum street frontage on a single street or highway of 75 feet; and WHEREAS, Shannon Kwit of NAI Hiffman ("Petitioner") submitted an application, with the consent of the Owner, to the City of Des Plaines Department of Community and Economic Development ("Department") for the following major variations from the Zoning Ordinance to allow the installation of the Proposed Sign on the Subject Property: (i) a major variation from Section 12-11-5.A to reduce the minimum required street frontage from 75 feet to 48 feet; and (ii) a major variation from Section 12-11-6.B to reduce the required setback between the Proposed Sign and the west property line to 1.50 feet where a minimum setback of 5 feet is required (collectively, the "Variations"); and WHEREAS, the Petitioner's application for the Variations was referred by the Department within 15 days after its receipt to the Planning and Zoning Board of the City of Des Plaines ("PZB"); and WHEREAS, within 90 days after the date of Petitioner's application, a public hearing was held by the PZB on January 14, 2020, pursuant to publication of notice in the Des Plaines Journal on December 25, 2019; and WHEREAS, notice of the public hearing was mailed to all owners of property located within 300 feet of the Subject Property; and Page 20 of 28 WHEREAS, during the public hearing, the PZB heard testimony and received evidence with respect to the Petitioner's application for the Variations; and WHEREAS, on January 15, 2020, the PZB filed a written report with the City Council summarizing the testimony received by the PZB and stating that the PZB’s motion to recommend approval of the Variations passed by a vote of 6-0; and WHEREAS, the Petitioner made representations to the PZB with respect to the requested Variations, which representations are hereby found by the City Council to be material and upon which the City Council relies in granting the Variations subject to certain terms and conditions; and WHEREAS, the City Council has studied the written report of the PZB, the applicable standards set forth in the Zoning Ordinance, and the Staff Memorandum dated January 15, 2020, including its exhibits, which form part of the basis for this Ordinance; NOW THEREFORE BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting part of the factual basis for this Ordinance granting the Variations. SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject Property is legally described as follows: PARCEL 1: LOT B, DES PLAINES INDUSTRIAL AND RESEARCH CENTER- SUBDIVISION, BEING A SUBDIVISION OF PART OF THE NORTH EAST QUARTER OF THE NORTH EAST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640780. PARCEL 2: EASEMENT APPURTENANT TO AND FOR THE BENEFIT OF PARCEL 1 FOR DRAINAGE AND UTILITY PURPOSES OVER WEST 10.00 FEET OF LOT A, DES PLAINES INDUSTRIAL & RESEARCH CENTER SUBDIVISION, CONTAINED IN DECLARATION OF EASEMENTS DATED OCTOBER 6, 1980, RECORDED OCTOBER 27, 1908 AS DOCUMENT 25640781. PARCEL 3: Page 21 of 28 EASEMENTS APPURTENANT TO AND FOR THE BENEFIT OF PARCEL 1 FOR STORM WATER DETENTION OVER SOUTH 25.00 FEET OF EAST 280.00 FEET OF LOT A, DES PLAINES INDUSTRIAL & RESEARCH CENTER SUBDIVISION , CONTAINED IN DECLARATION OF EASEMENTS DATED OCTOBER 6, 1908 RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640781. PIN: 08-25-201-099-0000. Commonly known as 201 W. Oakton Street, Des Plaines, Illinois. SECTION 3. APPROVAL OF VARIATIONS. Subject to and contingent upon the conditions set forth in Section 4 of this Ordinance, the City C ouncil finds that the Variations satisfy the standards set forth in Section 12-3-6.H of the Zoning Ordinance and, pursuant to the City's home rule powers, finds that the Variations are otherwise necessary and appropriate. Subject to and contingent upon the conditions, restrictions, limitations and provisions set forth in Section 4 of this Ordinance, the City Council hereby grants the Variations for the Subject Property to the Petitioner. SECTION 4. CONDITIONS. The Variations granted in Section 3 of this Ordinance shall be, and are hereby, expressly subject to and contingent upon the following conditions, restrictions, limitations, and provisions of this Section 4: A.Compliance with Plans. The development, use, and maintenance of the Subject Property shall be in strict compliance with the following plans, except for minor changes and site work approved by the Director of the Department in accordance with all applicable City codes, ordinances, and standards, including, without limitation, Sections 3.4-8, "Limitations on Conditional Uses," and 3.4-9, "Effect of Approval," of the Zoning Ordinance. 1.The ALTA/NSPS Land Title Survey, prepared by Weaver Consultants Group, consisting of one sheet, and dated April 5, 2017, with a final revision date of May Page 22 of 28 12, 2017, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit A; and 2.The Plat of Survey showing the Proposed Sign, prepared by Michael J. Emmert Surveys, Inc., consisting of one sheet, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit B. B.Additional Conditions. The development, use, and maintenance of the Subject Property shall be subject to and contingent upon compliance with the additional condition as follows: 1.The Proposed Sign shall be positioned and installed to meet all AASHTO standards. 2.A diagram, prepared by a licensed engineer, shall be submitted to the City at the time of building permit application showing that the proposed location and design comply with all AASHTO standards. 3.A site distance exhibit, prepared by a licensed engineer, for the Proposed Sign including the proposed landscaping must be submitted to IDOT for comment. 4.An underground utility diagram, prepared by a licensed civil engineer, must be submitted to the City at time of building permit application. SECTION 5. FAILURE TO COMPLY WITH CONDITIONS. A.Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00) for each offense. Each and every day that a violation of this Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of Page 23 of 28 this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees. B.In the event that the Petitioner fails to develop or maintain the Subject Property in accordance with the requirements of the Zoning Ordinance, or the conditions set forth in Section 4 of this Ordinance, the Variations granted in Section 3 of this Ordinance may be revoked after notice and hearing before the Zoning Administrator of the City, all in accordance with the procedures set forth in Section 12-4-7 of the Zoning Ordinance. In the event of revocation, the development and use of the Subject Property will be governed solely by the regulations of the M- 2 District. Further, in the event of such revocation of the Variations, the City Manager and City's General Counsel are hereby authorized and directed to bring such zoning enforcement action as may be appropriate under the circumstances. The Petitioner and Owner acknowledge that public notices and hearings have been held with respect to the adoption of this Ordinance, have considered the possibility of the revocation provided for in this Section, and agree not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that the notice and hearing required by Section 12-4-7 of the Zoning Ordinance is provided to the Petitioner and Owner. SECTION 6. EFFECT. This Ordinance authorizes the use and development of the Subject Property in accordance with the terms and conditions of this Ordinance and shall prevail against other ordinances of the City to the extent that any might conflict. The terms and conditions of this Ordinance shall be binding upon Petitioner and Owner, their respective grantees, assigns and successors in interest to the Subject Property. SECTION 7. LIMITATIONS. The Variations shall be valid for not more than 12 months prior to the issuance of a building permit and the commencement of construction in Page 24 of 28 accordance with the terms and conditions of this Ordinance. The Zoning Administrator may extend the Variations if the Petitioner requests an extension in accordance with Section 12-3-6.L of the Zoning Ordinance. SECTION 8. EFFECTIVE DATE. This Ordinance shall be in full force and effect only after the occurrence of the following events: A.its passage and approval by the City Council in the manner provided by law; B.its publication in pamphlet form in the manner provided by law; and C.at the Petitioner's sole cost and expense, the recordation of this Ordinance, together with such exhibits as the City Clerk deems appropriate, with the Office of the Cook County Recorder. SECTION 9. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. [SIGNATURE PAGE FOLLOWS] Page 25 of 28 PASSED this day of , 2020. APPROVED this day of , 2020. VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of _______________, 2020. CITY CLERK Peter M. Friedman, General Counsel I, __________________________, being the _________________ of _______________________, the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the Subject Property in accordance with the terms of this Ordinance. Dated: (Signature) DP-Ordinance Approving Major Variation for a Pole Sign at 201 W Oakton St Page 26 of 28 f:\J'ROIECTS\1393\300-201W••IO..ktonAv.,DosPl1in .. ,IL\03\DWG\OK000001,dwg;k1�;M1ylB,2017 w-..� old�,:o F-or'l'lJ'IIArfraQfn.0 ...... W0.I:,,,St 1,200' 'IIDlll'171 SI ... ;; { ii SMt1;CUIO SITE � GAJr�o {! ii>:f!lti"I VICINITY MAP (NOT TO SCALE) ALTA/NSPS LAND TITLE SURVEY LEGAL DESCRIPTION PARCEL 1: LOT B, DES PLAINES INDUSTRIAL AND RESEARCH CENTER-SUBDIVISION, BEING A SUBDIVISION OF PART OF THE NORTH EAST QUARTER OF THE NORTH EAST QUARTER OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS ACCORDING TO PLAT THEREOF RECORDED OCTOBER 27, 1980 AS DOCUMENT 25840780. PARCEL 2: EASEMENT APPURTENANT TO AND FOR THE BENEFIT OF PA RCEL 1 FOR DRAINAGE AND UTILITY PURPOSES OVER WEST 10.00 FEET OF LOT A, DES PLAINES INDUSTRIAL & RESEARCH CENTER SUBDIVISION, CONTAINED IN DECLARATION OF EASEMENTS DATED OCTOBER 6, 1980, RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640781. PARCEL 3: EASEMENTS APPURTENANT TO AND FOR THE BENEFIT OF PAR CEL 1 FOR STORM WATER DETENTION OVER SOUTH 25.00 FEET OF EAST 280.00 FEET OF LOT A, DES PLAINES INDUSTRIAL & RESEAR CH CENTER SUBDIVISION, CONTAINED IN DECLARATION OF EASEMENTS DATED OCTOBER 6, 1980 RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640781 ��F�WE=�S�T=OAKTONS1REET �l�W:�s�� E-�:E�Y ls g DEOICATED"PERDOC.N0.256-40780 � � "WI j ��!�: �� I ;il�il � ��ffi� �n. I : -AREA OF PARCEL 1 = 326,071 SQ. FT.±= 7.4856 ACRES± t SCALE:1"=50' ..... _ --a '5' 50' ,oo· '"· --oH I -SURVEY RELATED SCHEDULE B ITEMS (A\ 2. PERPETUAL, NON-EXCLUSIVE EASEMENT FOR DRAINAGE PURPOSES CONTAINED IN DECLARATION OF EASEMENT � RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640781, OVER, UNDER AND ACROSS THAT PART OF THE LAND LYING NORTHERLY OF A LINE DRAWN PARALLEL WITH AND 25 FEET SOUTHERLY OF, AS MEASURED AT RIGHT ANGLES, TO THE FOLLOWING DE SCRIBED LINE: COMMENCING AT THE SOUTHEAST CORNER OF LOT A; THENCE NORTH 89 DEGREES 55 MINUTES 20 SECONDS WEST, ALONG THE NORTH LINE OF LOT B, A DISTANCE OF 251.72 FEET TO THE POINT OF BEGINNING OF A LINE TO BE DESCRIBED; THENCE NORTH 89 DEGREES 55 MINUTES 20 SECONDS WEST, ALONG THE SAID NORTH LINE AND THE EXTENSION THEREOF, A DISTANCE OF 100.00 FEET, MORE OR LESS, TO THE WE ST LINE OF LOT B, AND THERE TERMINATING. SHOWN HEREON. ®3. PERPETUAL, NON-EXCLUSIVE EASEMENT FOR CONSTRUCTION, INSTALLATION AND MAINTENANCE OF A DRIVEWAY AND FOR THE INGRESS AND EGRESS OF PERSONS AND VEHICLES CONTAINED IN DECLARATION OF EASEMENT RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640781, OVER, UNDER AND ACROSS THAT PART OF THE LAND LYING NORTH OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE NORTHWEST CORNER OF LOT B; THENCE 00 DEGREES 00 MINUTES 26 SECONDS WE ST, ALONG THE WEST LINE OF LOT B, A DISTANCE OF 245 FEET, TO THE POINT OF BEGINNING OF THE LINE TO BE DESCRIBED; THENCE SOUTH 89 DEGREES 55 MINUTES 20 SECONDS EAST, A DISTANCE OF 48 FEET, MORE OR LESS, TO THE EAST LINE OF LOT B, AND THERE TERMINATING. SHOWN HEREON. ©4. EASEMENT OVER A STRIP OF LAND 10 FEET IN WIDTH LYING 5 FEET ON EITHER SIDE OF THE GA S MAIN INSTALLED WHICH rs LOCATED ON THE WEST PORTION OF THE LAND FOR THE PURPOSE OF INSTALLING AND MAINTAINING ALL EQUIPMENT NECESSARY TO SERVE THE SUBDIVISION AND OTHER LAND WITH GAS SERVICE, TOGETHER WITH RIGHT OF ACCESS TO SAID EQUIPMENT AS CREATED BY GRANT TO NORTHERN ILLINOIS GAS COMPANY AND ITS RESPECTIVE SUCCESSORS AND ASSIGNS, RECORDED AS DOCUMENT NUMBER 25837696. SHOWN HEREON. @ �6��6�:s�H:y ��::��J��r�g:��6��:�i� �Tl��;��g;��A��;��;:-L SERVICE, TOGETHER WITH THE RIGHT TO OVERHANG AERIAL SERVICE WIRES AND THE RIGHT OF ACCESS TO SUCH WIRES, AS CREATED BY GRANT TO THE CENTRAL TELEPHONE COMPANY AND THE COMMONWEAL TH EDISON COMPANY AND THEIR RE SPECTIVE SUCCESSORS, RECORDED AS DOCUMENT NUMBER 25838790. SHOWN HEREON. ®6. EASEMENT FOR INGRESS AND EGRESS OVER THE WEST 48 FEET OF THE NORTH 245 FEET OF THE LAND FOR THE BENEFIT OF LOT A, AS SHOWN ON THE PLAT OF SAID SUBDIVISION RECORDED AS DOCUMENT NUMBER 25640780. SHOWN HEREON. 7. TERMS, PROVISIONS, CONDITIONS AND LIMITATIONS $ET FORTH IN AN ACCESS AGREEMENT MADE BY AND BETWEEN CENTERPOINT PROPERTIES TRUST, A MARYLAND REAL ESTATE INVESTMENT TRUST AND KEARNEYNATIONAL, INC., A DELAWARE CORPORATION, RECORDED JULY 16, 1998 AS DOCUMENT 98616630, GRANTING A NON-EXCLUSIVE RIGHT TO ENTER LAND FOR THE SOLE PURPOSE OF PERFO RMING AND REMEDIATION AND ADJACENT REMEDIATION REQUIRED BY SECTION 16 OF THE PURCHASE AGREEMENT, INCLUDING THE WORK DESCRIBED IN EXHIBIT "B" ATTACHED THERETO. (FOR FURTHER PA RTICULARS, SEE DOCUMENT) CONTAINS NON-PLOTTABLE ELEMENTS SEE DOCUMENT FOR SPECIFIC INFORMATION. 8. INFORMATION AND DISCLOSURE S CONTAINED IN ENVIRONMENTAL DISCLOSURE DOCUMENT FOR TRANSFER OF REAL PROPERTY RECORDED DECEMBER 05, 1990AS DOCUMENT 90591941. NOTE: THE FO REGOING rs PROVIDED FOR INFORMATIONAL PURPOSES □NL Y, AS THE DOCUMENT APPEARS OF RECORD AND INCLUDES A DESCRIPTION OF THE LAND OR A PART THEREOF. CONTAINS NON-PLOTTABLE ELEMENTS SEE DOCUMENT FOR SPECIFIC INFORMATION. ®9. PERPETUAL, NON-EXCLUSIVE EASEMENT FOR STORM WATER DETENTION PURPOSES CONTAINED IN DECLARATION OF EASEMENT RECORDED OCTOBER 27, 1980 AS DOCUMENT 25640781, OVER, UNDER AND ACROSS THAT PART OF THE LAND LYING NORTHERLY OF A LINE DRAWN PARALLEL WITH AND 25 FEET SOUTHERLY OF, AS MEASURED AT RIGHT ANGLES, TO THE FOLLOWING DE SCRIBED LINE: COMMENCING AT THE SOUTHEAST CO RNER OF LOT A; THENCE NORTH 89 DEGREES 55 MINUTES 20 SECONDS WEST, ALONG THE NORTH LINE OF LOT B, A DISTANCE OF 280 FEET AND THERE TERMINATING. SHOWN HEREON. @ ��:;_��l�l�l��:iRT��l�G�� S A6��S��:��i�'GR��RR��1t�� )�:.p2�� AS DOCUMENT 0519644072 AND THE TERMS AND PROVISIONS CONTAINED THEREIN. (AFFECTS THE SOUTH 15 FEET OF THE EAST 68.30 FEET OF LOT B AND THE SOUTH 10.0 FEET EXCEPT THE EAST 68.30 FEET OF LOT B) SHOWN HEREON. 11. ENVIRONMENTAL LAND USE CONTROL NO FURTHER REMEDIATION DETERMINATION FROM THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY RECORDED APRIL 21, 2011 AS DOCUMENT 1111118036 AND RERECORDED APRIL 22, 2011 AS DOCUMENT 1111222083 AND THE TERMS, PROVISIONS, CONDITIONS AND LIMITATIONS CONTAINED THEREIN. CONTAINS NON-PLOTTABLE ELEMENTS SEE DOCUMENT FOR SPECIFIC INFORMATION. 12. NOTICE FROM THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY RECORDED JUNE 06, 2011 AS DOCUMENT 1115750000 AND THE TERMS, PROVISIONS, CONDITIONS AND LIMITATIONS CONTAINED THEREIN. CONTAINS NON-PLOTT ABLE ELEMENTS SEE DOCUMENT FOR SPECIFIC INFORMATION. GENERAL SURVEY NOTES 1. MEASURED BEARINGS SHOWN HEREON ARE GEODETICALL Y REFERENCED TO NORTH BASED ON REAL TIME, GPS, CORS OBSERVATIONS OF REFERENCE STATIONS MAINTAINED BY TRIMBLE NAVIGATION. 2. THIS SURVEY SHOULD NOT BE CONSIDERED AS AN EXCLUSIVE SOURCE OF INFORMATION REGARDING THE PROPERTY'S LIMITS, RIGHTS OR RESTRICTIONS. THE FINDINGS OF THIS SURVEY ARE LIMITED TO FIELD OBSERVATIONS AND MEASUREMENTS, THE EXAMINATION OF DOCUMENTS PROVIDED TO THE SURVEYOR AND THE SURVEYOR'S PROFESSIONAL OPINION. THERE MAYBE SETBACK LINES, EASEMENTS AND BUILDING RESTRICTIONS NOT SHOWN HEREON OF WHICH THE SURVEYOR HAS NOT BEEN ADVISED. ALWAYS REFER TO YOUR AB STRACT, DEED AND GUARANTEE POLICY AND LOCAL ORDINANCES. 3. (NOTE INTENTIONALLY DELETED.) 4. SURVEY rs BASED UPON FIELD OBSERVATIONS MADE ON APRIL 4, 2017. 5. COMPARE ALL POINTS BEFORE BUILDING AND REPORT ANY DIFFERENCES AT ONCE. 6. SURVEYOR HAS SHOWN ALL UTILITIES AS ACCURATELY AS POSSIBLE FROM THE INFORMATION PROVIDED AND AVAILABLE TO THE SURVEYOR. 7. ALL STATEMENTS AND INFORMATION SHOWN HEREON ARE TO THE SURVEYOR'S BEST KNOWLEDGE AND BELIEF. 8. THE SUBJECT PROPERTY IS SITUATED WITHIN ZONE "X" (AREAS DETERMINED TO BE OUTSIDE THE 500-YEAR FLOODPLAN), AS PER FEMA FLOOD INSURANCE RATE MAP, COMMUNITY PANEL NUMBER 17031C0218J, WITH AN EFFECTIVE DATE OF AUGUST 19, 2008. 9. COMMITMENT FOR TITLE INSURANCE PROVIDED BY FIRST AMERICAN TITLE INSURANCE COMPANY, COMMITMENT NUMBER NCS-841773-1-CHl2, WITH AN EFFECTIVE DATE OF MARCH 14, 2017 WAS USED IN THE PREPARATION OF THIS SURVEY. THE PROPERTY SHOWN ON THE SURVEY IS THE SAME AS THE PROPERTY REFERENCED IN THE TITLE COMMITMENT. 10. THE TOTAL NUMBER OF VISIBLE PARKING STALLS rs 164. WITH 160 REGULAR AND 4 HANDICAPPED SPACES. 11. THERE WA S NO SURFACE EVIDENCE OF A CEMETERY OR BURIAL GROUND OB SERVED. 12. THE SURVEYOR HAS OBTAINED A PROFESSIONAL LIABILITY INSURANCE POLICY IN THE MINIMUM AMOUNT OF $1 MILLION TO BE IN EFFECT THROUGHOUT THE CONTRACT TERM. (TABLE A ITEM 20) 13. NO APPARENT ENCROACHMENTS WERE OBSERVED IN THE MAKING OF THIS SURVEY. 14. THE SURVEYOR OFFERS NO OPINION REGARDING THE VALIDITY OF THE DEDICATION PROCESS OF BUTTING RIGHTS-OF-WAY. ALL DEDICATIONS ARE DESCRIBED QUOTING THE LANGUAGE USED IN THE DOCUMENTS PROVIDED TO THE SURVEYOR. 15. NO WETLAND DELINEATION MARKERS WERE OBSERVED ON THE DATE OF THE FIELD SURVEY. (TABLE A ITEM 18) 16. ALL ZONING SETBACK INFORMATION IS BASED ON THE PROVIDED ZONING REPORT BY NATIONAL PLANNING & ZONING CONSULTING SERVICE REVISED FINAL DATED 5110/2017, SITE NUMBER 101333-1. SEE REPORT FOR ANY ADDITIONAL ZONING RESTRICTIONS. 17. ALL ADJACENT OWNER INFORMATION IS BASED ON ON-LINE SOURCES, AND IS NOT TO BE RELIED UPON TO BE PROOF OF TITLE. 18. IN REGARD TO TABLE A ITEM 17, THERE WAS NO EVIDENCE OF RECENT STREET OR SIDEWALK CONSTRUCTION OR REPAIRS OBSERVED IN THE PROCESS OF CONDUCTING THE FIELDWORK. 19. IN REGARD TO TABLE A ITEM 16, NO EVIDENCE OF RECENT EARTH MOVING WORK, BUILDING CONSTRUCTION, OR BUILDING ADDITIONS WERE OBSERVED IN THE PROCESS OF CONDUCTING THE FIELDWORK. 20 PARCELS 2 & 3 ARE CONTIGUOUS WITH PARCEL 1 21. WEST WILLE ROAD AND WE ST OAKTON STREET ARE CONTIGUOUS WITH PARCEL 1. 22. IN REGARD TO TABLE A ITEM 10(a), NO DIVISION OR PARTY WALLS WERE IDENTIFIED BY THE CLIENT. 23. IN REGARD TO TABLE A ITEM 19, NO PLOTTABLE OFFSITE EASEMENTS WERE IDENTIFIED BY THE CLIENT. 24. IN REGARD TO TABLE A ITEM 21 (LOADING AREAS), PER CONTRACTUAL AGREEMENT WITH THE CLIENT, LOADING AREAS WERE NOT ENUMERATED AS PART OF THE SURVEY. 25. ALL STATEMENTS HEREON ARE TO THE BEST OF THE SURVEYOR'S KNOWLEDGE AND BELIEF AT THE TIME THE SURVEY AS PERFORMED. 28. A MESSAGE RECEIVED 5/12/2017 FROM FIRST AMERICAN TITLE, STATES THAT PIN 08-25--201--009 INCLUDES ALL OF LOT B, DES PLAINES INDUSTRIAL AND RESEARCH CENTER-SUBDIVISION. �1· � � I l!i��lill 1 Weaverm • I ! Consultants 8 � Group 1-j "a�"' No, I N t,-.'. 8 0 (.() tr; �z=:JI "<t2WL O,cZ N <(OG lozz � 3: .. �J U""J ffiNoro2 �"' 0 FENCEX 2.26' W DATE 5/11 2017 5/12/2017 I I � � � REVISION DESCRIPTION f 'i: ri co��g b � �� b g i� o "' V) REVISED PER REVIEW FROM LENDER ATTRNY. ADD SURVEY NOTE #26. i :r: u O' « w VJ W Zoo f----'. 0::::00(.() _J (/) 0 o_ --s;t<C 5 I z o 1 0::002�0 <(tn��o::�b5(.()�0 �z_J�5J3:�2 (.() I-0 L!") w z " zw :5 0 [)._ VJ w 0 S89°55'20"W(R) JOJ.72'(R) 1G N I :::, ('.) z z .z 0 1")1--0 U)r"'lo(.()N ��60 N�� 1-=,r<"JN <(l-s (.()mLAo� 581 :?:� [f) O 00 ,---- _J W 00<( 0 �3c ci' w z"' 0 ;WO ��·�� 8�� :� §��e@ -�or- IV, v. z O' Ul 0 .,.....1-<r.: u5rriou0 ��j�u_� ..-§s�i�o 2 I- :::J n N O:::� 0 g(.()01 I O..:::JZ �o��z 5sgcb (.()�F3 W O -0 0 .. oo:: r--w �z 3 0 ALTA/NSPS LAND TITLE SURVEY 201 WEST OAKTON STREET COOK COUNTY, DES PLAINES, ILLINOIS 60018 PIN: 08-25-201-009 ZONING INFORMATION: SITE IS DESIGNATED WITHIN "M2" GENERAL MANUFACTURING DISTRICT ACCORDING TO THE REPORT FROM NATIONAL PLANNING & 20NING CONSULTING SERVICE IDENTIFYING THE SITE AS PZR SITE NUMBER 101333-1, WITH A FINAL REVISED DATE OF S/10/2017 SHOWN HEREIN. I I .a,opnt:, l..Dlmlion ,11nd Sim I.Jul� Clr'J o, ba AJ,.,.._ 11rlrtM 2. 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SYMBOL/ ABBREVIATION LEGEND @ SANITARY MANHOLE @ STO RM MANHOLE 0 STORM INLET @) MONITORING WELUPIEZOMETER @ VALVE AND VAULT tr FIRE HYDRANT l'.ll WATER VALVE/GATE VALVE � LIGHT POLE ◄ BUILDING LIGHT � POWER POLE --<) GUY WIRE [E] ELECTRIC PEDESTAUELECTRIC TRANSFORMER [TI TELEPHONE PEDESTAL ID] GAS METER � GAS VALVE STREET SIGN 0 IRON PIPE B::,_ FIRE DEPARTMENT CONNECTION P.U. & D.E PUBLIC UTILITY AND DRAINAGE EASEMENT U.E. UTILITY EASEMENT LINE LEGEND -0HW----OHW----0HW----OHW---- SURVEYOR'S CERTIFICATE BOUNDARY EXISTING LOTS CHAIN LINK FENCE OVERHEAD WIRES STORM LINE STATE OF ILLINOIS } COUNTY OF DUPAGE} TO: THE PRUDENTIAL INSURANCE COMPANY OF AMERICA, ITS SUCCESSORS AND/OR ASSIGNS; MLRP 201 OAICTON LLC FIRST AMERICAN TTTI.E INSURANCE COMPANY; THIS IS TO CERTIFY THAT THIS MAP OR PLAT AND THE SURVEY ON WHICH IT IS BASED WERE MADE IN ACCORDANCE WITH THE 2016 MINIMUM STANDARD DETAIL REQUIREMENTS FOR ALTNNSPS LAND TITLE SURVEYS, JOINTLY ESTABLlSHED AND ADOPTED BY ALTA AND NSPS, AND INCLUDES ITEMS 1-4, 6(A), 6(B), 7(A), 7(81), 7(C), B, 9, lO(A), 13, 14, 16, 17, 18, 19, & 21 OF TABLE A THEREOF. THE REL□ WORK WAS CDMPI..ITED ON APRIL 4th, 2017. DATE OF PlAT OR MAP 05/1212017 � � KURT K APER (3265) ILLINOIS PROFESSIONAL LAND SURVEYOR NO. 3265 WEAVER CONSULTANTS GROUP ALL PROFESSIONAL LAND SURVEYOR LICENSES EXPIRE NOVEMBER 30, 2018. DESIGN FIRM #184004465 THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT ILLINOIS MINIMUM STANDARDS FO R A BOUNDARY SURVEY. PREPARED FOR: ML REALTY PARTNERS LLC Exhibit A P a g e 2 7 o f 2 8 TENANT 1TENANT 2TENANT 3201 West OaktonCurrent pole sign is outdated and in need of replacement to bolster the value of the property. The new sign will be placed in the exact spot as the existing sign; utilizing the existing foundation / base a vertical post. This new sign will have a matching post that will slide over the existing post and be bolted together. The new sign will be 192”h x 84”w x 18” deep. It will be double-sided custom aluminum monument sign. The sign will be produced for UL Listed compo- nents and will be LED illuminated. Three tenant spaces will be available and the address of the prop- erty will be listed at the top making it easier and 45’Exhibit B P a g e 2 8 o f 2 8 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: January 23, 2020 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Director of Community and Economic Development Jonathan Stytz, Planner Subject: Consideration of Map Amendment from C-3 to M-2 and Major Variations, Case 19-070- MAP-V (1st Ward) Issue: The petitioner is requesting the following items: i) a Map Amendment under Section 12-3-7 of the 1998 Des Plaines Zoning Code, as amended, to rezone the property from C-3 General Commercial to M-2 General Manufacturing; and ii) Major Variations under Section 12-7-4(H) of the 1998 Des Plaines Zoning Code, as amended, for the existing structure. Analysis: Address: 1266 Rand Road Owners: 1266 Rand LLC, 1251 Redeker Road, Des Plaines, IL 60016 Petitioner: Pasquale Mauro, 1266 Rand Road, Des Plaines, IL 60016 Case Number: 19-070-MAP-V Real Estate Index Number: 09-17-200-112; -113 Ward: #1, Alderman Mark A. Lysakowski Existing Zoning: C-3, General Commercial District Existing Land Use: Industrial Building Surrounding Zoning: North: C-3, General Commercial District South: C-3, General Commercial District East: C-3, General Commercial District West: M-2, General Manufacturing District MEMORANDUM Page 1 of 36 NEW BUSINESS #2B. Surrounding Land Use: North: ComEd Utilities South: Manufacturing East: Livery Service West: Manufacturing Street Classification: Rand Road is an arterial street. Comprehensive Plan: The 2019 Comprehensive Plan designates the site as Commercial/Industrial Urban Mix. Project Description: The applicant, Pasquale Mauro, has requested a Map Amendment and Variations in order to bring the property into conformity with the Zoning Ordinance. He is the owner of Des Plaines Material & Supply, which has operated at 1269 East Golf Road since 2015. Hydraulic Pneumatic Corporation is the existing business operating on the subject property at 1266 Rand Road and has utilized a portion of the subject building since 2015. However, the rest of the building is vacant. Hydraulic Pneumatic Corporation is classified as a manufacturing service use, which is not a permitted use in the C-3 General Commercial District. However, the business was permitted to continuously operate a legal non-conforming use per Des Plaines Zoning Ordinance Code Section Title 12, Chapter 5: Nonconforming Uses and Structures. The subject property is 1.58 acres in size and is improved with a one-story office and warehouse building approximately 12,818-square feet in size with no defined off street parking area. The petitioner is not proposing any new buildings or alterations to the existing building, but is requesting setback variations to bring the property back into compliance with the zoning ordinance. Please see the Application Narrative (Attachment 1) for more specific details on the activities and operations. Note that the bulk regulations for the M-2 General Manufacturing district will apply since the petitioner proposes to rezone the property to M-2. Please see Attachment 3 for the Plat of Survey showing the principal building location. The setbacks of the building compared to the M-2 and C-3 district can be found in the table below: Bulk Matrix for 1266 Rand Road Bulk Regulation Current Conditions C-3 Zoning M-2 Zoning (proposed) Front Yard (west) 180.10 feet Five feet 65 feet Side Yard (north) *1.48 feet Five feet 25 feet Side Yard (south) 57.61 feet Five feet 25 feet Rear Yard (east) *4.16 feet Five feet 25 feet * Indicates a requested variation from the proposed M-2 zoning district bulk regulations. The property shape and existing building orientation are irregular which leads to the aforementioned variance requests. Additionally, the property was built under Cook County jurisdiction, which had a different set of zoning standards as compared to the Des Plaines Zoning Ordinance. As summarized in the table above, there are two bulk regulation variances being requested: (i) a request to reduce the required side yard setback from 25 feet to 1.48 feet for the existing building; and (ii) a request to reduce the required rear yard setback from 25 feet to 4.16 feet for the existing building. Page 2 of 36 If the petitioner is successful in obtaining all requests, then 13 off-street parking spaces are required (12,818-square feet of office and warehouse space with a parking requirement of 1 space/1,500 sf equals 13 required spaces). While there are currently no striped parking spaces on the property, the petitioner will be required to provide all required off-street parking and improve all existing unpaved areas utilized for off-street parking, loading spaces, vehicle circulation areas, and all loading areas/storage areas with a dust-free hard surface. Compliance with the Comprehensive Plan The proposed project, including the proposed the site improvements, address various goals and objectives of the 2019 Comprehensive Plan including the following aspects: •Future Land Use Plan: o The property is marked for the Commercial Industrial Urban Mix Higher land use. The Future Land Use Plan strives to provide more flexible land use opportunities within the Five Corners area to allow for a variety of commercial and industrial uses and minimize the displacement of long-standing and successful small businesses. While the current use is industrial, the petitioner will work to further enhance the property with additional landscaping and screening. o The subject property is located in the Five Corners area along a defined commercial corridor and is surrounded by a mix of commercial and industrial uses. The request would assist in the retention of an existing industrial business as well as improve the property from a functional and aesthetic standpoint. While the aforementioned aspects represent a small portion of the goals and strategies of the Comprehensive Plan, there is a large emphasis on improving existing commercial developments and enhancing commercial corridors throughout Des Plaines. Zoning Map Amendment Findings As required, the proposed amendment is reviewed below in terms of the standards contained in Section 12-3- 7(E) of the Zoning Ordinance: 1.Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan. Comment: The 2019 City of Des Plaines Comprehensive Plan designates this property as Commercial Industrial Urban Mix, which focuses on a combination of commercial, office, and low-intensity industrial uses in the area where the subject property is located. The existing industrial use is not a permitted within the C-3 zoning district so the petitioner is proposing to rezone the property to M-2 where this use is permitted. The request would be consistent with the Comprehensive Plan’s goal to reactivate properties within the Five Corners subarea and promote a flexible zoning district. 2.Whether the proposed amendment is compatible with the current conditions and the overall character of existing developments in the immediate vicinity of the subject property. Comment: The subject property is surrounded by C-3 zoning all sides except the west side where it abuts M-2 zoning. However, the existing use of the property is comparative with the surrounding property uses in its immediate vicinity. The Five Corners subarea was originally rezoned to C-3 by the City for a more comprehensive redevelopment plan but those plans were not realized and similar properties in the area have rezoned their properties back to manufacturing zoning designations. Thus, the proposal will not change the character and appearance of this subarea. Page 3 of 36 3.Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to the subject property. Comment: The petitioner is not proposing to alter the existing structures on the property or build new structures. Thus, staff does not have any concerns regarding the adequacy of the existing public facilities and services available to this property. Staff is adding a condition that the existing unpaved areas shall be improved with a dust-free hard surface and meet all applicable codes. 4.Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction. Comment: The subject property’s appearance and use are comparable to the properties surrounding it. The petitioner’s proposal looks to reduce existing non-conformities and make improvements to the property, which will strive to elevate the aesthetics and function of the property as a whole. The addition of the paved parking lot will enhance the value of this property and the surrounding properties. 5.Whether the proposed amendment reflects responsible standards for development and growth. Comment: The proposal strives to improve the existing development on the property and address outstanding violations on the property. The rezoning of the property is consistent with the goals of the 2019 Des Plaines Comprehensive Plan for the Five Corners subarea development and growth. Variation Findings Variation requests are subject to the standards set forth in Section 12-3-6(H) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments: 1.Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall establish that carrying out the strict letter of the provisions of this title would create a particular hardship or a practical difficulty. Comment: The subject property, currently zoned as C-3, has been developed and utilized as a manufacturing use in conjunction with the Des Plaines Material Supply business located at 1269 Golf Road since 2015. The existing structures on the property do not meet proper setback requirements for the C-3 or M-2 zoning districts. However, the manufacturing service use is classified as a permitted use in the M-2 zoning district. The petitioner is attempting to bring the property in compliance with all applicable regulations, but requiring the existing structures on the property to comply with the setback requirements of the M-2 zoning district would create a particular hardship on the petitioner. 2.Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to the same provision by reason of a unique physical condition, including presence of an existing use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape or size; exceptional topographical features; or other extraordinary physical conditions peculiar to and inherent in the subject lot that amount to more than a mere inconvenience to the owner and that relate to or arise out of the lot rather than the personal situation of the current owner of the lot. Comment: The subject property is irregular in shape, orientation, and contains existing structures that are irregularly oriented on the property. These factors make it difficult to comply with all applicable regulations in the C-3 zoning district and exceptionally more difficult to comply with all applicable regulations in the M-2 zoning district where the manufacturing services use, Hydraulic Pneumatic Corp., is permitted. The unique shape and varying widths of this property do not leave many viable locations for structures on the site. Page 4 of 36 3.Not Self-Created: The aforesaid unique physical condition is not the result of any action or inaction of the owner or its predecessors in title and existed at the time of the enactment of the provisions from which a variance is sought or was created by natural forces or was the result of governmental action, other than the adoption of this title. Comment: The subject property’s physical condition was not created by the petitioner. However, the petitioner does propose to make improvements to the subject property, including the replacement of all unpaved areas with a dust-free hard surface, to comply with all other applicable regulations. 4.Denied Substantial Rights: The carrying out of the strict letter of the provision from which a variance is sought would deprive the owner of the subject lot of substantial rights commonly enjoyed by owners of other lots subject to the same provision. Comment: Enforcing the strict letter of the required setback regulations would substantially limit the petitioner from substantial rights enjoyed by the neighboring properties. It would also affect the petitioner’s use of the property by creating undue hardships. 5.Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability of the owner or occupant to enjoy some special privilege or additional right not available to owners or occupants of other lots subject to the same provision, nor merely the inability of the owner to make more money from the use of the subject lot. Comment: Granting this variation will not provide the petitioner with any special privilege or additional right not available to other lots with industrial uses. The location of the existing structures on site prevent the petitioner from complying with the required setbacks of the M-2 zoning district and therefore result in the need for setback variations. This variation will not give the petitioner any financial gain but rather allow him to maintain the existing structure on the site. 6.Title And Plan Purposes: The variation would not result in a use or development of the subject lot that would be not in harmony with the general and specific purposes for which this title and the provision from which a variation is sought were enacted or the general purpose and intent of the comprehensive plan. Comment: This variation will maintain a use that is harmonious with the surrounding properties. This area contains lots in varying sizes with many manufacturing-related uses and smaller setback distances. The Comprehensive Plan designates the subject property, and the properties immediately surrounding it, as Commercial/Industrial Urban Mix with the intent of encouraging a healthy balance between industrial and commercial uses. The use is harmonious and consistent with the surrounding development. 7.No Other Remedy: There is no means other than the requested variation by which the alleged hardship or difficulty can be avoided or remedied to a degree sufficient to permit a reasonable use of the subject lot. Comment: The granting of this variation is the only remedy to the current setback distances of the existing structures on the property without creating additional hardship for the petitioner. 8.Minimum Required: The requested variation is the minimum measure of relief necessary to alleviate the alleged hardship or difficulty presented by the strict application of this title. Comment: The granting of this variation is the minimum relief necessary to alleviate the hardship for the petitioner. The petitioner wishes to maintain the existing structures and improve the site as necessary to meet all other requirements. Page 5 of 36 Planning and Zoning Board Review: The Planning and Zoning Board met on January 14, 2020 to consider: i) a Map Amendment under Section 12-3-7 of the 1998 Des Plaines Zoning Ordinance, as amended, to rezone the property from C-3 General Commercial to M-2 General Manufacturing, and ii) Major Variations under Section 12-7-4(H) of the 1998 Des Plaines Zoning Ordinance, as amended, for the existing buildings/structures. The petitioner presented the proposal to rezone the property from C-3 General Commercial to M-2 General Manufacturing to allow for the existing manufacturing services use currently occupying the property. The requested variations for the required yard setbacks are for the existing building on the property, which does not meet the side and rear setback requirements of the M-2 General Manufacturing district. He mentioned that the petitioner has no plans to make alterations to the existing building but does propose to make improvements to the property including the addition of landscaping and screening along Rand Road and replacing the existing loose gravel areas with a dust-free hard surface. He described that other properties in the immediate vicinity are or have recently been rezoned to M-2 General Manufacturing and that the requests will be consistent with the character of the surrounding properties. The Planning and Zoning Board Members asked what kind of landscaping was being proposed by the petitioner, if the landscaped area would properly screen the storage areas, if the height of the storage area items be taller than the proposed landscape buffer, and where all required parking spaces will be located. The petitioner mentioned that they would install arborvitaes, which are salt tolerant, in a ten-foot wide, curbed landscape area to protect the landscaping from parked vehicles; that the proposed landscape area will provide sufficient screening of the outdoor storage areas; that the outdoor storage areas are setback over 100-feet from the front property line so the height of the stored items will not be taller than the proposed landscape buffer; and that there only seven of the required 13 spaces shown on the Site Plan but that there are other areas available on site for the remaining six required parking spaces, which will be shown on an updated Site Plan. The Community and Economic Development Department summarized the case and recommended approval of the request with three conditions to ensure that there is little to no impact to the surrounding properties. For instance, there is a condition requiring that all off-street parking spaces, loading spaces, and any allowed storage/loading areas to be improved with a dust-free hard surface, and comply with all other regulations within 12 months of City Council approval. Additionally, there is a condition stating that all proposed activities shall solely take place on the subject property and that no operations associated with petitioner’s business will be allowed on any other property without first obtaining proper approvals. Staff also noted that the Site Plan will be updated at time of permit to show all 13 required off-street parking spaces on the property. No members of the public spoke on this petition. The Planning and Zoning Board recommended (6-0) that the City Council approve the request with the three conditions found in the staff report. Conditions of Approval 1. All proposed activities shall solely take place on the Subject Property. No operations associated with the Petitioner’s business will be allowed on any other property without first obtaining proper approvals. 2. All required off street parking spaces, loading spaces, and any allowed storage/loading areas located on the Subject Property shall be improved with a dust-free hard surface, and comply with all other regulations within 12 months of City Council approval. 3. That all businesses utilizing the existing buildings on the Subject Property comply with all regulations in the M-2, General Manufacturing zoning district. Page 6 of 36 Recommendation: Staff recommends approval of Ordinance Z-6-20 for a map amendment and major variations based on a review of the information presented by the petitioner and the findings made above, as specified in Section 12-3-7(E) (Standards of Amendments) and Section 12-3-6(H) (Standards for Variations) of the City of Des Plaines Zoning Ordinance, as amended. Attachments: Attachment 1: Petitioner’s Project Narrative Attachment 2: Standards for Approval Attachment 3: Site and Context Photos Attachment 4: Emergency Vehicle Diagram Attachment 5: Chairman Szabo Memo to Mayor Attachment 6: Draft Excerpt from January 14, 2020 Planning and Zoning Board Meeting Ordinance Z-6-20 Exhibit A: Plat of Survey Exhibit B: Site Plan Exhibit C: Location Map Page 7 of 36 1266 Rand Road APPLICATION NARRATIVE The subject property is currently in a C-3 General Commercial Zoning District. We hereby request the City to consider a Map Amendment to re-zone the property to the M-2 General Manufacturing Zoning District. The current occupant is Des Plaines Material & Supply. Des Plaines Material & Supplier operates as a wholesale good establishment which is a permitted use within the M-2 Zoning District. This requested map amendment will ensure that properties whose characteristics and surroundings are consistent with one another are supported by the property zoning. The M-2 Zoning Classification is consistent with the historic zoning of the parcel and is further supported by the consistency with the M-1 Zoned properties that lie north of this property along Redeker Road and the adjoining parcels south along Rand Road which are Zoned M-2. There is no need for any modification to the City’s public facilities related to the requested Map Amendment. There will be no adverse effect on the value of properties as a result of this Map Amendment. The site operates in support of the Des Plaines Material and Supply property located on the adjoining parcel at 1269 E. Golf Road. The current hours of operation are 6:00am to 6:00pm Monday through Saturday. Since this site serves to support the material facility, it has only a small number of employees (ranging from 2 to 6 persons) that are on-site at any one time. There is a single person, Hank, from Hydraulic Pneumatic Corp who utilizes approximately 1,600 sq.ft. of the building infrequently. Hank only occupies this area himself with no employees. Hank visits this building less than one time per week. The total number of employees on site at any one time is 6 or less for Des Plaines Material and roughly once per week a single person from Hydraulic Pneumatic Corp for a total of 7. The proposed intent for this building is to produce concrete products within the building. These products will be typical construction items such as manholes, parking bumpers and sewer inlets. These products will then be stored on the property but at no time will they be allowed to be stored within the front 100-feet of the Rand Road right-of-way as noted on the Site Plan. There is a fence along the property lines which could be replaced with an 8-feet high fence, or alternatively with internal storage bins at 8-feet in height if so desired by the City. The subject site has an existing building which is not in conformance with the setback requirements of the M-2 Zoning District, so variation will be a necessity for this property as follows: Attachment 1 Page 8 of 36 Required Setbacks in M-2 District Front Yard = 65’ Side Yard = 50’ Rear Yard = 50’ Existing Building Setbacks: Front Yard = in excess of 50’ Side Yard = 1.48’ Rear Yard = 4.16’ We request the following for this subject property: 1)Re-Zoning from C3 to M2 2) Major Variation for setbacks Attachment 1 Page 9 of 36 Attachment 2 Page 10 of 36 Attachment 2 Page 11 of 36 6.Title and Plan Purposes: The variation would not result in a use or development of the subject lot that would be not in harmony with the general and specific purposes for which this title and the provision from which a variation is sought were enacted or the general purpose and intent of the comprehensive plan: o The variation would not result in a use or development which is not in harmony with the general and specific purpose from which the variance is sought. The variation is simply a reflection of an existing condition and this variance request does not seek any further variation from the provisions outside of the existing condition. Attachment 2 Page 12 of 36 1266 Rand Road – Front of Property 1266 Rand Road – Front of Property Looking North 1266 Rand Road – Public Sign and Front of Property 1266 Rand Road – Front Lot Area Looking Southeast A t t a c h m e n t 3 P a g e 1 3 o f 3 6 ◊ ;,=. -:...-...t .:s'"I"') ..., . �I"') ;;';O z� °' 10'"?/J I I ¢ • • • • • • • • • • • • • • • • • • 0 ·.�-�', ', I_ f ' ' ', -:,:- 1 0 I l' -- I ' @ ' ' CONC @ ' ' I_', @ _'L ¢ --- N33"04'00"E 406.72' ¢ 138' BIT. PVM'T/GRAVEL 215.94' _ S35'09'01 "W ¢ ¢;-CONCR�E BIT. PVM'T/GRAVEL @ BIT. PVM'T/GRAI/EL BIT.·PVl-.n 0� BIT.· PVM'T "' "--" ( EMERGENCY VEHICLE EXHIBIT) \ 1266 RAND ROAD, DES PLAINES, IL \ \I 96.65' S35'09'01 "W GRAVEL _J �;LA� ENGINJRING, LLC -CIVIL ENGi RING , LAND SURVEYING , LAND PLANNING-3-3 E COLFAX STREET, SUITE C, ALA.TINE, ILLINOIS 60067 (847) 991 5088 (847) 934-3427-FAX Attachment 4 Page 14 of 36 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org January 15, 2020 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board, 1266 Rand Road, 19-070-MAP-V, 1st Ward RE: Consideration for a Map Amendment under Section 12-3-7(E) to rezone the property from C-3 to M-2 and Major Variations under 12-7-4(H) for the side and rear setbacks in the C-3 zoning district at 1266 Rand Road (1st Ward) Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on January 14, 2020 to consider: i) a Map Amendment under Section 12-3-7 of the 1998 Des Plaines Zoning Ordinance, as amended, to rezone the property from C-3 General Commercial to M-2 General Manufacturing, and ii) Major Variations under Section 12-7-4(H) of the 1998 Des Plaines Zoning Ordinance, as amended, for the existing buildings/structures. 1.The petitioner presented the proposal to rezone the property from C-3 General Commercial to M-2 General Manufacturing to allow for the existing manufacturing services use currently occupying the property. The requested variations for the required yard setbacks are for the existing building on the property, which does not meet the side and rear setback requirements of the M-2 General Manufacturing district. He mentioned that the petitioner has no plans to make alterations to the existing building but does propose to make improvements to the property including the addition of landscaping and screening along Rand Road and replacing the existing loose gravel areas with a dust-free hard surface. He described that other properties in the immediate vicinity are or have recently been rezoned to M-2 General Manufacturing and that the requests will be consistent with the character of the surrounding properties. 2.The Planning and Zoning Board Members asked what kind of landscaping was being proposed by the petitioner, if the landscaped area would properly screen the storage areas, if the height of the storage area items be taller than the proposed landscape buffer, and where all required parking spaces will be located. The petitioner mentioned that they would install arborvitaes, which are salt tolerant, in a ten-foot wide, curbed landscape area to protect the landscaping from parked vehicles; that the proposed landscape area will provide sufficient screening of the outdoor storage areas; that the outdoor storage areas are setback over 100-feet from the front property line so the height of the stored items will not be taller than the proposed landscape buffer; and that there only seven of the required 13 spaces Attachment 5 Page 15 of 36 shown on the Site Plan but that there are other areas available on site for the remaining six required parking spaces, which will be shown on an updated Site Plan. 3.The Community and Economic Development Department recommended approval of the request with three conditions to ensure that there is little to no impact to the surrounding properties. For instance, there is a condition requiring that all off-street parking spaces, loading spaces, and any allowed storage/loading areas to be improved with a dust-free hard surface, and comply with all other regulations within 12 months of City Council approval. Additionally, there is a condition stating that all proposed activities shall solely take place on the subject property and that no operations associated with petitioner’s business will be allowed on any other property without first obtaining proper approvals. Staff also noted that the Site Plan will be updated at time of permit to show all 13 required off-street parking spaces on the property. 4. No members of the public spoke on this petition. 5.The Planning and Zoning Board recommended (6-0) that the City Council approve the request with the three conditions found in the staff report. Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials/Aldermen Attachment 5 Page 16 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 1 DES PLAINES PLANNING AND ZONING BOARD MEETING JANUARY 14, 2020 MINUTES The Des Plaines Planning and Zoning Board Meeting held its regularly-scheduled meeting on Tuesday, January 14, 2020, at 7 p.m. in Room 101 of the Des Plaines Civic Center. ZONING BOARD Chairman Szabo called the meeting to order at 7 p.m. and read this evening’s cases. Roll call was established. PRESENT: Bader, Catalano, Fowler, Saletnik, Szabo, & Veremis ABSENT: Hofherr ALSO PRESENT: Michael McMahon, Director/Community & Economic Development Patrick Ainsworth, Coord., Devel. Mgr./Community & Economic Development Jonathan Stytz, Planner/Community & Economic Development Gale Cerabona/Recording Secretary APPROVAL OF MINUTES A motion was made by Board Member Saletnik, seconded by Board Member Catalano, to approve the minutes of December 10, 2019. AYES: Bader, Catalano, Fowler, Saletnik, Szabo, & Veremis NAYES: None ***MOTION CARRIED UNANIMOUSLY*** PUBLIC COMMENT There was no Public Comment. NEW BUSINESS Before the new business portion of the commenced, Chairman Szabo introduced Cindy Veremis as a new Planning and Zoning Board Member. Member Veremis replaced Member Schell. 1.Address:1266 Rand Road Case 19-070-MAP-V Attachment 6 Page 17 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 2 The petitioner is requesting the following items: i) a map amendment to rezone 1266 Rand Road from C-3 General Commercial District to M-2 General Manufacturing District and ii) variations from the 1998 Des Plaines Zoning Ordinance, as amended, for the existing structure and approval of any other such variations, waivers, and zoning relief as may be necessary. PIN: 09-17-200-112-0000; -113 Petitioner: Pasquale Mauro, Des Plaines Material and Supply, 1266 Rand Road, Des Plaines, IL 60016 Owner: 1266 Rand, LLC, 1251 Redeker Road, Des Plaines, IL 60016 Chairman Szabo swore in Jason R. Doland, P.E., P.L.S., Doland Engineering, 334 E. Colfax, Suite C, Palatine, IL & Pasquale Mauro, Des Plaines Material and Supply, 1266 Rand Road, Des Plaines, IL. Mr. Doland advised they are seeking rezoning and variations for setbacks (for existing building). He noted the site has been operating as a quasi mixed-use. This petition is in harmony with the neighbors. Beautification will occur by removing asphalt and adding green screening. He explained the former and current user. Des Plaines Material will occupy this site. Storage areas will be outdoors. Any areas will be a dust-free surface. Chairman Szabo asked if the Board has any questions. Board Member Fowler asked what the intent is for landscaping. Petitioner advised year-round salt tolerant arborvitae is intended. Board Member Veremis asked…..storage items would not be seen from Rand Road? Mr. Doland stated that is the intent; any storage would be less than 8 ft. – or a fence with screening. Storage cannot be within the first 100 ft. from the Rand Road property line going into the property. Board Member Catalano asked about Page 3 of 16. Mr. Doland explained same. Coordinator Ainsworth stated Condition #2 must be complied with (regarding revised drawings). Chairman Szabo asked if the Board has further questions. He then asked that the Staff Report be given which Planner Stytz did: Issue: The petitioner is requesting the following items: i) a Map Amendment under Section 12-3- 7 of the 1998 Des Plaines Zoning Code, as amended, to rezone the property from C-3 General Commercial to M-2 General Manufacturing; and ii) Major Variations under Section 12-7-4(H) of the 1998 Des Plaines Zoning Code, as amended, for the existing structure. Analysis: Address: 1266 Rand Road Owners: 1266 Rand LLC, 1251 Redeker Road, Des Plaines, IL 60016 Attachment 6 Page 18 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 3 Petitioner: Pasquale Mauro, 1266 Rand Road, Des Plaines, IL 60016 Case Number: 19-070-MAP-V Real Estate Index Number: 09-17-200-112; -113 Ward: #1, Alderman Mark A. Lysakowski Existing Zoning: C-3, General Commercial District Existing Land Use: Industrial Building Surrounding Zoning: North: C-3, General Commercial District South: C-3, General Commercial District East: C-3, General Commercial District West: M-2, General Manufacturing District Surrounding Land Use: North: ComEd Utilities South: Manufacturing East: Livery Service West: Manufacturing Street Classification: Rand Road is an arterial street. Comprehensive Plan: The 2019 Comprehensive Plan designates the site as Commercial/Industrial Urban Mix. Project Description: The applicant, Pasquale Mauro, has requested a Map Amendment and Variations in order to bring the property into conformity with the Zoning Ordinance. He is the owner of Des Plaines Material & Supply, which has operated at 1269 East Golf Road since 2015. Hydraulic Pneumatic Corporation is the existing business operating on the subject property at 1266 Rand Road and has utilized a portion of the subject building since 2015. However, the rest of the building is vacant. Hydraulic Pneumatic Corporation is classified as a manufacturing service use, which is not a permitted use in the C-3 General Commercial District. However, the business was permitted to continuously operate a legal non-conforming use per Des Plaines Zoning Ordinance Code Section Title 12, Chapter 5: Nonconforming Uses and Structures. The subject property is 1.58 acres in size and is improved with a one-story office and warehouse building approximately 12,818- Attachment 6 Page 19 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 4 square feet in size with no defined off street parking area. The petitioner is not proposing any new buildings or alterations to the existing building, but is requesting setback variations to bring the property back into compliance with the zoning ordinance. Please see the Application Narrative (Attachment 1) for more specific details on the activities and operations. Note that the bulk regulations for the M-2 General Manufacturing district will apply since the petitioner proposes to rezone the property to M-2. Please see Attachment 3 for the Plat of Survey showing the principal building location. The setbacks of the building compared to the M-2 and C-3 district can be found in the table below: Bulk Matrix for 1266 Rand Road Bulk Regulation Current Conditions C-3 Zoning M-2 Zoning (proposed) Front Yard (west) 180.10 feet Five feet 65 feet Side Yard (north) *1.48 feet Five feet 25 feet Side Yard (south) 57.61 feet Five feet 25 feet Rear Yard (east) *4.16 feet Five feet 25 feet * Indicates a requested variation from the proposed M-2 zoning district bulk regulations. The property shape and existing building orientation are irregular which leads to the aforementioned variance requests. Additionally, the property was built under Cook County jurisdiction, which had a different set of zoning standards as compared to the Des Plaines Zoning Ordinance. As summarized in the table above, there are two bulk regulation variances being requested: (i) a request to reduce the required side yard setback from 25 feet to 1.48 feet for the existing building; and (ii) a request to reduce the required rear yard setback from 25 feet to 4.16 feet for the existing building. If the petitioner is successful in obtaining all requests, then 13 off-street parking spaces are required (12,818-square feet of office and warehouse space with a parking requirement of 1 space/1,500 sf equals 13 required spaces). While there are currently no stripped parking spaces on the property, the petitioner will be required to provide all required off-street parking and improve all existing unpaved areas utilized for off- Attachment 6 Page 20 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 5 street parking, loading spaces, vehicle circulation areas, and all loading areas/storage areas with a dust-free hard surface. Compliance with the Comprehensive Plan The proposed project, including the proposed the site improvements, address various goals and objectives of the 2019 Comprehensive Plan including the following aspects: • Future Land Use Plan: o The property is marked for the Commercial Industrial Urban Mix Higher land use. The Future Land Use Plan strives to provide more flexible land use opportunities within the Five Corners area to allow for a variety of commercial and industrial uses and minimize the displacement of long-standing and successful small businesses. While the current use is industrial, the petitioner will work to further enhance the property with additional landscaping and screening. o The subject property is located in the Five Corners area along a defined commercial corridor and is surrounding by a mix of commercial and industrial uses. The request would assist in the retention of an existing industrial business as well as improve the property from a functional and aesthetic standpoint. While the aforementioned aspects represent a small portion of the goals and strategies of the Comprehensive Plan, there is a large emphasis on improving existing commercial developments and enhancing commercial corridors throughout Des Plaines. Zoning Map Amendment Findings As required, the proposed amendment is reviewed below in terms of the standards contained in Section 12-3-7(E) of the Zoning Ordinance: 1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan. Comment: The 2019 City of Des Plaines Comprehensive Plan designates this property as Commercial Industrial Urban Mix, which focuses on a combination of commercial, office, and low-intensity industrial uses in the area where the subject property is located. The existing industrial use is not a permitted within the C-3 zoning district so the petitioner is proposing to rezone the property to M-2 where this use is permitted. The request would be consistent with the Comprehensive Plan’s goal to reactivate properties within the Five Corners subarea and promote a flexible zoning district. 2. Whether the proposed amendment is compatible with the current conditions and the overall character of existing developments in the immediate vicinity of the subject property. Attachment 6 Page 21 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 6 Comment: The subject property is surrounded by C-3 zoning all sides except the west side where it abuts M-2 zoning. However, the existing use of the property is comparative with the surrounding property uses in its immediate vicinity. The Five Corners subarea was originally rezoned to C-3 by the City for a more comprehensive redevelopment plan but those plans were not realized and similar properties in the area have rezoned their properties back to manufacturing zoning designations. Thus, the proposal will not change the character and appearance of this subarea. 3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to the subject property. Comment: The petitioner is not proposing to alter the existing structures on the property or build new structures. Thus, staff does not have any concerns regarding the adequacy of the existing public facilities and services available to this property. Staff is adding a condition that the existing unpaved areas shall be improved with a dust-free hard surface and meet all applicable codes. 4. Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction. Comment: The subject property’s appearance and use are comparable to the properties surrounding it. The petitioner’s proposal looks to reduce existing non- conformities and make improvements to the property, which will strive to elevate the aesthetics and function of the property as a whole. The addition of the paved parking lot will enhance the value of this property and the surrounding properties. 5. Whether the proposed amendment reflects responsible standards for development and growth. Comment: The proposal strives to improve the existing development on the property and address outstanding violations on the property. The rezoning of the property is consistent with the goals of the 2019 Des Plaines Comprehensive Plan for the Five Corners subarea development and growth. Variation Findings Variation requests are subject to the standards set forth in Section 12-3-6(H) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments: 1. Hardship: No variation shall be granted pursuant to this subsection H unless the applicant shall establish that carrying out the strict letter of the provisions of this title would create a particular hardship or a practical difficulty. Comment: The subject property, currently zoned as C-3, has been developed and utilized as a manufacturing use in conjunction with the Des Plaines Material Supply business located at 1269 Golf Road since 2015. The existing structures on the property do not meet Attachment 6 Page 22 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 7 proper setback requirements for the C-3 or M-2 zoning districts. However, the manufacturing service use is classified as a permitted use in the M-2 zoning district. The petitioner is attempting to bring the property in compliance with all applicable regulations, but requiring the existing structures on the property to comply with the setback requirements of the M-2 zoning district would create a particular hardship on the petitioner. 2. Unique Physical Condition: The subject lot is exceptional as compared to other lots subject to the same provision by reason of a unique physical condition, including presence of an existing use, structure, or sign, whether conforming or nonconforming; irregular or substandard shape or size; exceptional topographical features; or other extraordinary physical conditions peculiar to and inherent in the subject lot that amount to more than a mere inconvenience to the owner and that relate to or arise out of the lot rather than the personal situation of the current owner of the lot. Comment: The subject property is irregular in shape, orientation, and contains existing structures that are irregularly oriented on the property. These factors make it difficult to comply with all applicable regulations in the C-3 zoning district and exceptionally more difficult to comply with all applicable regulations in the M-2 zoning district where the manufacturing services use, Hydraulic Pneumatic Corp., is permitted. The unique shape and varying widths of this property do not leave many viable locations for structures on the site. 3. Not Self-Created: The aforesaid unique physical condition is not the result of any action or inaction of the owner or its predecessors in title and existed at the time of the enactment of the provisions from which a variance is sought or was created by natural forces or was the result of governmental action, other than the adoption of this title. Comment: The subject property’s physical condition was not created by the petitioner. However, the petitioner does propose to make improvements to the subject property, including the replacement of all unpaved areas with a dust-free hard surface, to comply with all other applicable regulations. 4. Denied Substantial Rights: The carrying out of the strict letter of the provision from which a variance is sought would deprive the owner of the subject lot of substantial rights commonly enjoyed by owners of other lots subject to the same provision. Comment: Enforcing the strict letter of the required setback regulations would substantially limit the petitioner from substantial rights enjoyed by the neighboring properties. It would also affect the petitioner’s use of the property by creating undue hardships. 5. Not Merely Special Privilege: The alleged hardship or difficulty is neither merely the inability of the owner or occupant to enjoy some special privilege or additional right not Attachment 6 Page 23 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 8 available to owners or occupants of other lots subject to the same provision, nor merely the inability of the owner to make more money from the use of the subject lot. Comment: Granting this variation will not provide the petitioner with any special privilege or additional right not available to other lots with industrial uses. The location of the existing structures on site prevent the petitioner from complying with the required setbacks of the M-2 zoning district and therefore result in the need for setback variations. This variation will not give the petitioner any financial gain but rather allow him to maintain the existing structure on the site. 6. Title And Plan Purposes: The variation would not result in a use or development of the subject lot that would be not in harmony with the general and specific purposes for which this title and the provision from which a variation is sought were enacted or the general purpose and intent of the comprehensive plan. Comment: This variation will maintain a use that is harmonious with the surrounding properties. This area contains lots in varying sizes with many manufacturing-related uses and smaller setback distances. The Comprehensive Plan designates the subject property, and the properties immediately surrounding it, as Commercial/Industrial Urban Mix with the intent of encouraging a healthy balance between industrial and commercial uses. The use is harmonious and consist with the surrounding development. 7. No Other Remedy: There is no means other than the requested variation by which the alleged hardship or difficulty can be avoided or remedied to a degree sufficient to permit a reasonable use of the subject lot. Comment: The granting of this variation is the only remedy to the current setback distances of the existing structures on the property without creating additional hardship for the petitioner. 8. Minimum Required: The requested variation is the minimum measure of relief necessary to alleviate the alleged hardship or difficulty presented by the strict application of this title. Comment: The granting of this variation is the minimum relief necessary to alleviate the hardship for the petitioner. The petitioner wishes to maintain the existing structures and improve the site as necessary to meet all other requirements. Recommendation: Staff recommends approval of a Map Amendment from C-3 to M-2 and Variations for setbacks based on a review of the information presented by the applicant as specified in Section 12-3-7(E) (Standards for Amendments) and Section 12-3-6(G) (Standards for Variations) of the City of Des Plaines Zoning Ordinance, subject to the following conditions: 1. All proposed activities shall solely take place on the subject property. No operations associated with the applicant’s business will be allowed on any other property without Attachment 6 Page 24 of 36 Case 19-070-MAP-V 1266 Rand Road MAP Amendment & Variations Case 19-078-V 201 W. Oakton Variation January 14, 2020 Page 9 first obtaining proper approvals. 2.All required off street parking spaces, loading spaces, and any allowed storage/loading areas shall be improved with a dust-free hard surface, and comply with all other regulations within 12 months of City Council approval. 3.That all businesses utilizing the existing building comply with all regulations in the M-2, General Manufacturing zoning district. Planning and Zoning Board Procedure: Under Section 12-3-7(E) (Standards for Map Amendments) and Section 12-3-6(G) (Standards for Variations), the Planning and Zoning Board has the authority to recommend to the City Council approval, approval with conditions, or denial of the above-mentioned map amendment and variances for 1266 Rand Road. The City Council has final authority over the proposal. Chairman Szabo asked if anyone in the audience is in favor of this petition or against it. No one responded. A motion was made by Board Member Catalano, seconded by Board Member Fowler, to recommend approval to City Council with four conditions. AYES: Bader, Catalano, Fowler, Saletnik, Szabo, & Veremis NAYES: None ***MOTION CARRIES UNANIMOUSLY *** Coordinator Ainsworth advised this case would be presented to City Council at the February 3, 2020 meeting. 2.Address: 201 W. Oakton Street Case 19-078-V The petitioner is requesting a Major Variation under Section 12-11-6(B) of the 1998 Des Plaines Zoning Ordinance, as amended, to allow the replacement of one pole sign on a lot with a frontage of 48-feet, where the minimum required lot frontage for a pole sign is 75-feet and approval of any other such variations, waivers, and zoning relief as may be necessary. PIN: 08-25-201-009-0000 Petitioners: Shannon Kwit, 1 Oakbrook Terrace, Suite 400, Oakbrook Terrace, IL 60181 Owner: ML Realty Partners, 1 Pierce Place, Suite 450, Itasca, IL 60143 Chairman Szabo swore in Shannon Kwit, 1 Oakbrook Terrace, Suite 400, Oakbrook Terrace, IL & Michael Bigda, Divine Signs & Graphics, 601 Estes Avenue, Schaumburg, IL. Ms. Kwit advised that they wish to remove the current monument sign and enhance it by placing a new sign. Coordinator Ainsworth asked if the building is fully leased. Ms. Kwit advised it is. Attachment 6 Page 25 of 36 CITY OF DES PLAINES ORDINANCE Z - 6 - 20 AN ORDINANCE APPROVING A ZONING MAP AMENDMENT AND MAJOR VARIATIONS AT 1266 RAND ROAD, DES PLAINES, ILLINOIS. (Case #19-070-MAP-V). WHEREAS, Pasquale Mauro ("Petitioner") desires to continue to operate an existing manufacturing service establishment ("Proposed Development") on the property commonly known as 1266 Rand Road ("Subject Property"); and WHEREAS, the Subject Property currently located in the C-3 General Commercial District ("C-3 District") and is improved with a one-story office and warehouse building; and WHEREAS, pursuant to Section 12-7-3.K of the City of Des Plaines Zoning Ordinance of 1998, as amended, which is codified as Title 12 of the City Code of the City of Des Plaines ("Zoning Ordinance") manufacturing service establishments, as defined in Section 12-13-3 of the Zoning Ordinance, are not allowed in the C-3 District; and WHEREAS, pursuant to Section 12-7-4.G of the Zoning Ordinance, the operation of a manufacturing service establishment is permitted in the M-2 General Manufacturing District ("M- 2 District"); and WHEREAS, in order to operate a manufacturing service establishment on the Subject Property, and pursuant to Sections 12-3-6 and 12-3-7 of the Zoning Ordinance, the Petitioner filed an application with the City for the approval of: (i) a map amendment ("Proposed Map Amendment") to the “Zoning Map of the City of Des Plaines” ("Zoning Map") to rezone the Subject Property from the C-3 District to the M-2 District; (ii) major variations from Section 12- 7-4.H of the Zoning Ordinance to allow: (a) a side yard setback on the north side of the building 1.48 feet, where a minimum of 25 feet is required; and (b) a rear yard setback on the east side of the building of 4.16 feet, where a minimum of 25 feet is required; (collectively, the "Proposed Variations"); (collectively, the Proposed Map Amendment and the Proposed Variations are the "Requested Relief"); and WHEREAS, 1266 Rand Road, LLC ("Owner") owns the Subject Property and has consented to the Petitioner's application; and WHEREAS, within 15 days after the receipt thereof, the Petitioner’s application was referred by the Department of Community and Economic Development to the Planning and Zoning Board of the City of Des Plaines ("PZB"); and WHEREAS, within 90 days after the date of the Petitioner’s application, a public hearing was held by the PZB on January 14, 2020, pursuant to publication in the Des Plaines Journal on October 23, 2019; and Page 26 of 36 WHEREAS, notice of the public hearing was mailed to all property owners within 300 feet of the Subject Property; and WHEREAS, during the public hearing the PZB heard testimony and received evidence with respect to how the Petitioner intended to satisfy and comply with the provisions of the Zoning Ordinance; and WHEREAS, pursuant to Sections 12-3-6 and 12-3-7 of the Zoning Ordinance, the PZB filed a written report with the City Council on January 15, 2020, summarizing the testimony and evidence received by the PZB and stating its recommendation, by a vote of 6-0, to approve the Requested Relief; and WHEREAS, the Petitioner made representations to the PZB with respect to Requested Relief which representations are hereby found by the City Council to be material and upon which the City Council relies in approving the Requested Relief; and WHEREAS, the City Council has considered the written report of the PZB, the applicable standards for map amendments and major variations set forth in the Zoning Ordinance, and the Community and Economic Development Staff Memorandum dated January 15, 2020 and has determined that it is in the best interest of the City and the public to approve the Requested Relief in accordance with the provisions of this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for the approval of the Requested Relief. SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject Property is legally described as: PARCEL 1: THAT PART OF LOT 1 OF STEGE’S SUBDIVISION OF PART OF THE SOUTHEAST QUARTER OF SECTION 8 AND THE NORTHEAST QUARTER OF SECTION 17, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN AS RECORDED SEPTEMBER 19, 1881, IN BOOK 16 OF PLATS, PAGE 1, AS DOCUMENT NUMBER 348716, IN COOK COUNTY, ILLINOIS, AND THAT PART OF LOT 6 IN GEWECKE’S SUBDIVISION OF PART OF THE NORTHEAST QUARTER OF SECTION 17, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, AS RECORDED JULY 19, 1904 IN BOOK 86 OF PLATS, PAGE Page 27 of 36 42, AS DOCUMENT NUMBER 3567356, IN COOK COUNTY, ILLINOIS, LYING EAST OF THE WEST 100.00 FEET OF SAID LOT 1, AND NORTH OF THE CENTER LINE OF RAND ROAD, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE EAST LINE OF THE WEST 100.00 FEET OF SAID LOT 1 AND THE SOUTHERLY RIGHT OF WAY OF PUBLIC SERVICE COMPANY (COMMONWEALTH EDISON COMPANY), SAID INTERSECTION BEING A DISTANCE OF 392.89 FEET SOUTH OF THE NORTH LINE OF THE NORTH EAST QUARTER OF SAID SECTION 17; THENCE NORTHEASTERLY ALONG SAID SOUTHERLY RIGHT OF WAY LINE, A DISTANCE OF 541.65 FEET TO AN ANGLE POINT IN SAID SOUTHERLY RIGHT OF WAY LINE FOR A POINT OF BEGINNING, SAID ANGLE POINT BEING 622.72 FEET EAST AND 271.00 FEET SOUTH OF THE NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 17; THENCE SOUTHWESTERLY A DISTANCE OF 456.41 FEET TO A POINT IN THE SOUTHWESTERLY LINE OF SAID LOT 1 WHICH IS A DISTANCE OF 73.34 FEET NORTHWESTERLY OF THE SOUTHEAST CORNER OF SAID LOT 1 AND THE SOUTHWEST CORNER OF SAID LOT 5; THENCE SOUTHEASTERLY ALONG THE SOUTHWESTERLY LINE OF SAID LOT 1 AND LOT 5, A DISTANCE OF 103.34 FEET; THENCE NORTHEASTERLY ALONG A LINE DRAWING PARALLEL WITH THE NORTHWESTERLY LINE OF SAID LOT 5, A DISTANCE OF 155.42 FEET; THENCE SOUTHEASTERLY, PERPENDICULAR TO THE LAST DESCRIBED LINE, A DISTANCE OF 80 FEET; THENCE NORTHEASTERLY, PERPENDICULAR TO THE LAST DESCRIBED LINE, A DISTANCE OF 75 FEET; THENCE NORTHWESTERLY, PERPENDICULAR TO THE LAST DESCRIBED LINE, OF 40 FEET; THENCE NORTHEASTERLY, PERPENDICULAR TO THE LAST DESCRIBED LINE, A DISTANCE OF 215.94 FEET; THENCE SOUTHEASTERLY, PERPENDICULAR TO THE LAST DESCRIBED LINE, A DISTANCE OF 80 FEET; THENCE NORTHEASTERLY, PERPENDICULAR TO THE LAST DESCRIBED LINE AND ALSO PARALLEL WITH THE NORTH WESTERLY LINE OF SAID LOT 5, A DISTANCE OF 96.57 FEET TO THE INTERSECTION OF SAID LINE WITH THE AFORESAID SOUTHERLY RIGHT OF WAY OF PUBLIC SERVICE COMPANY, SAID INTERSECTION BEING 61.33 FEET SOUTHWESTERLY OF THE NORTHEASTERLY LINE OF SAID LOT 5 AS MEASURED ALONG AN EXTENSION NORTHEASTERLY OF THE LAST DESCRIBED PARALLEL LINE; THENCE NORTHWESTERLY ALONG SAID SOUTHERLY RIGHT OF WAY LINE, A DISTANCE OF 254.38 FEET TO THE POINT OF BEGINNING, (EXCEPT THAT PART TAKEN FOR RAND ROAD AS PER DOCUMENT NO. 11113035), IN COOK COUNTY, ILLINOIS. PINs: 09-17-200-112-0000, 09-17-200-113-0000 Commonly known as 1266 Rand Road, Des Plaines, Illinois. Page 28 of 36 SECTION 3. APPROVAL OF PROPOSED MAP AMENDMENT. Subject to and contingent upon the conditions set forth in Section 5 of this Ordinance, the reversion provision of Section 6, and pursuant to Section 12-3-7 of the Zoning Ordinance, the City Council has considered the factors relevant to the approval of map amendments and has determined that the procedure for the review of map amendments has been satisfied. The City Council hereby approves the Proposed Map Amendment, and the Zoning Map is hereby amended to rezone the Subject Property from the C-3 District to the M-2 District. SECTION 4. APPROVAL OF PROPOSED VARIATIONS. Subject to and contingent upon the conditions, restrictions, limitations and provisions set forth in Section 6 of this Ordinance, the City Council hereby grants the following major variations from Section 12-3-6.H of the Zoning Ordinance: A.to reduce the required side yard setback on the north side of the building to 1.48 feet, where a minimum of 25 feet is required; and B.to reduce the required rear yard setback on the east side of the building to 4.16 feet, where a minimum of 25 feet is required. SECTION 5. CONDITIONS. The Proposed Map Amendment granted in Section 3 of this Ordinance and the Proposed Variations granted in Section 4 of this Ordinance shall be, and are hereby, expressly subject to and contingent upon the following conditions, restrictions, limitations, and provisions of this Section 5. The development, use, and maintenance of the Subject Property shall be in strict compliance with the following documents and plans, except for minor changes and site work approved by the Director of the Department in accordance with all applicable City codes, ordinances, and standards, including, without limitation, Section 12-3-4.I, "Effect of Approval," of the Zoning Ordinance: Page 29 of 36 A.Compliance with Plans. The development, use, and maintenance of the Subject Property shall be in strict compliance with the following plans, except for minor changes and site work approved by the Director of the Department in accordance with all applicable City codes, ordinances, and standards, including, without limitation, Sections 3.4-8, "Limitations on Conditional Uses," and 3.4-9, "Effect of Approval," of the Zoning Ordinance. 1.The Plat of Survey, prepared by Doland Engineering, LLC, consisting of one sheet, and dated March 1, 2019, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit A; 2.The Site Plan, prepared by Doland Engineering, LLC, consisting of one sheet, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit B; and 3.The Location Map, consisting of one sheet, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit C. B.Additional Conditions. The development, use, and maintenance of the Subject Property shall be subject to and contingent upon compliance with the additional condition as follows: 1.All proposed activities shall solely take place on the Subject Property. No operations associated with the Petitioner’s business will be allowed on any other property without first obtaining proper approvals. 2.All required off street parking spaces, loading spaces, and any allowed storage/loading areas located on the Subject Property shall be improved with a dust- free hard surface, and comply with all other regulations within 12 months of City Council approval. 3.That all businesses utilizing the existing buildings on the Subject Property comply with all regulations in the M-2, General Manufacturing zoning district. Page 30 of 36 SECTION 6. FAILURE TO COMPLY WITH CONDITIONS. A.Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00) for each offense. Each and every day that a violation of this Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees. B.In the event that the Petitioner fails to develop or maintain the Subject Property in accordance with the requirements of the Zoning Ordinance, or the conditions set forth in Section 6 of this Ordinance, the Proposed Variations granted in Section 4 of this Ordinance may be revoked after notice and hearing before the Zoning Administrator of the City, all in accordance with the procedures set forth in Section 12-4-7 of the Zoning Ordinance. In the event of revocation, the development and use of the Subject Property will be governed solely by the regulations of the M- 2 District. Further, in the event of such revocation of the Proposed Variations, the City Manager and City's General Counsel are hereby authorized and directed to bring such zoning enforcement action as may be appropriate under the circumstances. The Petitioner acknowledges that public notices and hearings have been held with respect to the adoption of this Ordinance, has considered the possibility of the revocation provided for in this Section, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, Page 31 of 36 provided that the notice and hearing required by Section 12-4-7 of the Zoning Ordinance is provided to the Petitioner to the Owner. SECTION 7. EFFECT. This Ordinance authorizes the use and development of the Subject Property in accordance with the terms and conditions of this Ordinance and shall prevail against other ordinances of the City to the extent that any might conflict. The terms and conditions of this Ordinance shall be binding upon Petitioner and Owner, its grantees, assigns and successors in interest to the Subject Property. The Proposed Variations shall be valid for not more than 12 months prior to the issuance of a building permit and the commencement of construction in accordance with the terms and conditions of this Ordinance. The Zoning Administrator may extend the duration of the Major Variations if the Petitioner requests an extension in accordance with Section 12-3-6.L of the Zoning Ordinance. SECTION 8. EFFECTIVE DATE. This Ordinance shall be in full force and effect only after the occurrence of the following events: A.its passage and approval by the City Council in the manner provided by law; B.its publication in pamphlet form in the manner provided by law; and C.at the Petitioner's sole cost and expense, the recordation of this Ordinance, together with such exhibits as the City Clerk deems appropriate, with the Office of the Cook County Recorder. SECTION 9. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. [SIGNATURE PAGE FOLLOWS] Page 32 of 36 PASSED this _______ day of _______________, 2020. APPROVED this _________ day of ____________, 2020. VOTE: AYES ________ NAYS _________ ABSENT ________ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: _______ day of __________________, 2020. CITY CLERK Peter M. Friedman, General Counsel I, ____________________________________, being the owner or other party in interest of the property, legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the subject property in accordance with the terms of this Ordinance. Dated: (Signature) By its authorized representative DP-Ordinance Approving Zoning Map Amendment and Major Variation 1266 Rand Road Page 33 of 36 ------------�------·-···"'-··-·-·----··-------··-----·-- p I I � ddL 1:0.e--.l ■Y :s I i n 1 in nl 0 Is O � • Q �""""'gJ.01J0]NI\Hlll0N7 � si �� ··.·\\\•.·•.··\<.\\··-r ,L�..:....,..;.....:.+-,-:-.:-:-:-:--:-7. . ·· ,, .. ' .· ·.• \.•··>.:\ t\_··•·•{::, .· .·.J, •·· ·. i .... . · . , . . .. \i•• .•. ! 11 • .·•·. \ •.•. '\ •....•••. \ ./_,;; .. ·.··�1 ; -:-·. · ........ : .__.._·.· ...... � ......., 1.- = · ....,.. · �=.:,,....>f" • • • • 1.:1 • ..., ·:·.·.·. · •.··. � , · ···...:,.···· . ...;,.· •... ...;.l· .• i-;,..··-s._,.·· .... ·.·._._ .. · ___ · .. ·__ .�···�-.�· �-+- - ""2'l::t:---'-�· ..,..· �"'"'.""' .· � I ��·-.·· .. , .·-,. · .. �� .>·.. ··.·.··.�.o . ·, �' · .. · ......... ·. . . .. . -----_ __ _ < rL\ : � )l\ � { ·_ aY�t.:1\\.� -. < _ 1 \ "" \ > ....... ·.·.·.·.·.·.·. . . . . . . . . . . . . . . . . . . . ..... ·. · .... Exhibit A Page 34 of 36 ◊ ¢ ¢ • I---� I I •• • 0 ·.�-�', ', I_ f ' ' ', -:,:- I l' -- I ' ' © CONC ' ' I_', © _'L 138' 100: NO OUTSIDE STORAGE/LOADING PROPOSED 1 0' LANDSCAPE BUFFER N33"04'00"E 406.72' PARKING AND DRIVING SURfACES TO BE RESURFACED WITH NEW BITUMINOUS PAVEMENT I I i!'- BIT. PVM'T/GRAVEL � 8 �ci �---------------- ,nOQ z 15'·EASEMENT ¢ BIT. PVM'T/GRAVEL BIT. PVM'T/GRAI/EL 0� GATE GATE © ¢ BIT. PVM'T/GRAVEL ¢ BIT.·PVl-.n 215.94' _ S35"09'01 "W ;-CONCR�E CONCRCTE BIT.· PVM'T SITE PLAN WITH PARKING & SCREENING 1266 RAND ROAD, DES PLAINES, IL SYMBOL BOTANICAL NAME COMMON NAME SIZE • THUJA OCCIDENTAi.JS EMERALD GREEN ARBORVITAE 5' (PLANTED AT 3-FOOT SPACING) 7 Bil PV�fT /GRAVEL 96.65' S35'09'01 "W _J GRAVEL �;LA� ENGINJRING, LLC -CIVIL ENGi RING , LAND SURVEYING , LAND PLANNING-3-3 E COLFAX STREET, SUITE C, ALA.TINE, ILLINOIS 60067 (847) 991 5088 (847) 934-3427-FAX Exhibit B Page 35 of 36 MapOfficen• 1266 RAND ROAD E Golf Rd 1285 1n1 J J 1�· I ' II r-' == � I � I -'< � ,, j ,� 1-1--I .J .i---____ __. Redeker Rdt==c.:::�===r� I '---r -----------------------�--------'-.,_ �� I omJ II inch equaJJ 16 7 feet Mapct�t-edon Ja..o.ua.ry 7, 2020. ®2020 GISC:00--�tiu.roa.nd MGP blc. All Ri_ghtiR.e--�� Th:eGISCoir:i0rtittt1andMGPinc.creno1lic.blebranyu;Y-miswzmooifimionor�isclmweofanym:.ppro"i�W!d:f2.pplieeblelew. ' Di$.Clai::i:er: Thh:m.p h bf g�:m.1 i.l".b::rs.:tion �only. Altllough tlle i.l".b::rs.:tion h be.li:ev-ed to be g�:m.lly acrunt-e. errotS::rsay exht and tlleu,-�should i.m1-�W.tlycot'J btaccur, •. cy.The:m.p�notc01'.stirut�aregu.litory�t-er.:ni.l"..at iona.ndhnotab¥>:btengi.n�.ngdoign.AReght-e1-edW.dSutv�-orshouldbe.c01'sult-edto�t-er.:ni.nepr:<.iv. location bo'w!dari�on tlle g't'()'W!d. Exhibit C Page 36 of 36