12/17/2018MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY,
DECEMBER 17, 2018
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was called
ORDER: to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial Council
Chambers, Des Plaines Civic Center on Monday, December 17, 2018.
ROLL CALL: Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz. Absent: Lysakowski. A quorum was present.
CLOSED Moved by Brookman, seconded by Chester to enter into Closed Session to discuss
SESSION: Collective Bargaining and Personnel. Upon roll call, the vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Lysakowski
Motion declared unanimously carried.
The City Council recessed at 6:02 p.m.
The City Council re -convened at 7:01 pm.
Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz. Absent: Lysakowski. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman.
PRAYER AND
PLEDGE:
PUBLIC
HEARING
CDBG PY2017
CAPER:
The prayer was given by Alderman Sayad, followed by the Pledge of Allegiance to
the Flag of the United States of America.
Mayor Bogusz called to order the Public Hearing for the CDBG PY2017 Consolidated
Annual Performance and Evaluation Report (CAPER) at 7:06 pm.
Director of Community and Economic Development McMahon explained that the
Consolidated Annual Performance & Evaluation Report (CAPER) is an annual
document detailing the accomplishments of the Community Development Block Grant
(CDBG) program and requires City Council approval before submitting to the U.S.
Department of Housing and Urban Development (HUD).
(Cont.)
CONSENT
AGENDA:
Page 2 of 9 12/17/18
The City of Des Plaines Program Year 2017 CAPER summarizes the program
performance of Year 1 of the CDBG Consolidated Plan PY2017 Action Plan, October
1, 2017 to September 30, 2018. The CAPER reports on the expenditures and
accomplishments of the public service, housing and infrastructure programs performed
in respect to the goals established in the Action Plan.
This public hearing will complete the required public comment period as required by
HUD. The 15 -day public comment period for the CAPER began November 30, 2018,
following a legal notice published in the Journal and Topics on November 14, 2018. The
CAPER is available for public viewing on the city's website as well as at City Hall.
With no comments or questions the Public Hearing was adjourned at 7:07 pm.
Moved by Sayad, seconded by Rodd, to establish the Consent Agenda. Motion
declared carried unanimously.
Moved by Brookman, seconded by Sayad, to approve the Consent Agenda. Upon roll
call, the vote was:
AYES: 7 -Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1-Lysakowski
Motion declared carried.
Minutes were approved; Requests were approved; Resolutions R-209-18, R-217-18,
R-218-18, R-219-18, R-220-18, R-221-18, R-223-18 were adopted.
AUTHORIZE Moved by Brookman, seconded by Sayad, to approve Resolution R-217-18, A
PAYMENT/ RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE
FEMA GRANT/ PURCHASE OF PORTABLE RADIOS AND AN INTEGRATED EMERGENCY
FIRE SCENE PERSONNEL ACCOUNTABILITY SYSTEM. Motion declared carried as
DEPARTMENT: approved unanimously under Consent Agenda.
Consent Agenda
Resolution
R-217-18
AWARD Moved by Brookman, seconded by Sayad, to Adopt Resolution R-218-18, A
BID/POLICE RESOLUTION APPROVING AN AGREEMENT WITH FUTURE LINK OF
SQUAD ILLINOIS, INC FOR THE PURCHASE OF POLICE CAR COMPUTERS AND
COMPUTERS/ ACCESSORIES. Motion declared carried as approved unanimously under Consent
FUTURE LINK: Agenda.
Consent Agenda
Resolution
R-218-18
APPROVE
MASTER
CONTRACT/
Moved by Brookman, seconded by Sayad, to Adopt Resolution R-219-18, A
RESOLUTION APPROVING A MASTER CONTRACT WITH URBANHYDRO
URBANHYDRO
ENGINEERING/
ENG. SERVICES:
(Cont.)
Consent Agenda
Resolution
R-219-18
APPROVE
CAPER/PY2017:
Consent Agenda
Resolution
R-220-18
WAIVE BIDDING
& APPROVE
AGMT./
GOVTEMPUSA/
STAFFING SVCS:
Consent Agenda
Resolution
R-221-18
APPROVE
THREE-YEAR
RENEWAL/
GRANICUS, LLC./
WEBSITE:
Consent Agenda
Resolution
R-209-18
APPROVE TO5/
H.R. GREEN, INC/
BLDG. AND PLAN
REVIEW SVCS:
Consent Agenda
Resolution
R-223-18
AUTHORIZE BID/
STREET
SWEEPING:
Consent Agenda
Page 3 of 9 12/17/18
ENGINEERING, INC FOR PROFESSIONAL ENGINEERING SERVICES.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Adopt Resolution R-220-18, A
RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT FOR PROGRAM YEAR 2017. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Adopt Resolution R-221-18, A
RESOLUTION APPROVING A FIRST AMENDMENT TO THE AGREEMENT
WITH GOVTEMPUSA LLC FOR TEMPORARY STAFFING SERVICES. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Adopt Resolution R-209-18, A
RESOLUTION APPROVING A THREE-YEAR AGREEMENT WITH
GRANICUS, LLC FOR WEBSITE MINATENANCE, HOSTING AND SUPPORT
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Brookman, seconded by Sayad, to Adopt Resolution R-223-18, A
RESOLUTION APPROVING TASK ORDER NO. 5 WITH HR GREEN, INC. FOR
BUILDING INSPECTION AND PLAN REVIEW SERVICES. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Authorize the City Clerk to Advertise
Bid for the 2019 Street Sweeping — Pilot Program Contract Per Specifications. Motion
declared carried as approved unanimously under Consent Agenda.
AUTHORIZE
BID/DES PLAINES
THEATRE
NORTH ROOF:
Consent Agenda
AUTHORIZE
BID/PURCHASE
ONE 5 -TON
TRUCK:
Consent Agenda
APPROVE CITY
COUNCIL
MINUTES:
Consent Agenda
APPROVE
CLOSED SESSION
CITY COUNCIL
MINUTES:
Consent Agenda
WARRANT
REGISTER:
CONSIDER
AMENDMENT TO
CITY
CODE/
MOTOR
VEHICLES AND
TRAFFIC/
VEHICLE
LICENSE FEES:
Page 4 of 9 12/17/18
Moved by Brookman, seconded by Sayad, to Authorize the City Clerk to Advertise
Bid for the Des Plaines Theatre North Roof Replacement Project. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Authorize the City Clerk to Advertise
Bid for the Purchase of One 5 -Ton Truck Per Specifications. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Approve the Minutes of the City Council
of December 3, 2018, as published. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Brookman, seconded by Sayad, to Approve the Closed Session Minutes of
the City Council of December 3, 2018, as published. Motion declared carried as
approved unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Charewicz, Chair
Alderman Charewicz presented the Warrant Register for consideration.
Moved by Rodd, seconded by Brookman, to recommend to the City Council approval
of the December 17, 2018 — Warrant Register in the Amount of $4,271,999.77 and
further recommend that Resolution R-222-18 be adopted at appropriate time this
evening. *Alderman Sayad recommended approval of the items on the Warrant
Register excluding all Holland & Knight invoices because he feels that the city can
save money. Upon voice vote, motion declared carried.
Assistant City Manager/Director of Finance Wisniewski explained that during the
November 19, 2018 City Council meeting, the City Council deferred Ordinance
M-41-18 to tonight's meeting for further discussion.
On May 14, 2018 the Finance and Administration Committee held a meeting to
discuss the current vehicle license process and establish possible changes to the City
Code as well as the process prior to the next vehicle sticker season. From the
discussion, the consensus reached was to find ways to streamline the overall process
and propose amendments to the City Code for simplification.
(Cont.)
Page 5 of 9 12/17/18
In reviewing and analyzing the overall vehicle license program, the following changes
are proposed by staff to be implemented beginning with the June 30, 2019 vehicle
license year:
• Rewrite the vehicle license City's Code in order to provide more clear and concise
information.
• Amend Section 7-1-3 to allow residents additional time to purchase their sticker
when moving into the City.
• Amend Section 7-1-5 to clarify the process related to a transfer of a vehicle license.
• Amend Section 7-1-6 to simplify the penalty structure.
• Add a new section 7-1-6F to explain the term and refund process for unused vehicle
license fees or license plate tag.
• Add a new Section 7-1-6G to explain the fee, term and requirements for Dual
Residency.
Marketing efforts related to the on-line ability of purchasing vehicle stickers for the
upcoming season will be increased. After reviewing the option of a 2 year sticker, the
benefits are not sufficient to make the change in the current year.
Staff recommended that Ordinance M-41-18 be approved as amended to revert back
to the original fee structure.
Moved by Chester, seconded by Robinson, to recommend to the City Council approval
of Consideration of Amendments to Des Plaines City Code Title 7, "Motor Vehicles
and Traffic", Chapter 1, "Vehicle Licenses", Section 6, "Vehicle License Fees"; and
further recommend that Ordinance M-41-18, as amended, be adopted at appropriate
time this evening. Upon voice vote, motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Sayad, Chair
CONSIDER Director of Community and Economic Development McMahon reviewed a
AMENDMENTS memorandum dated November 28, 2018.
TO CITY
CODE/VEHICLE The applicant, Jason Doland, on behalf of Pasquale Mauro, has requested a Map
LICENSES: Amendment and Variations in order bring the property into conformity with an
appropriate zoning district. Currently, the property is zoned C-2, Limited Office
Commercial District, but the City of Des Plaines rezoned the property to the current
district in the late 1990s. The former zoning district was M-2 General Manufacturing
District. The 0.95 -acre sized property is currently improved with a one-story building
and an outside storage yard that comprises of the business Des Plaines Material &
Supply. If approved for all requests, the business owner plans to continue operating
the business as it is currently operating. There are no new proposed uses nor any
building expansion.
The petitioner is proposing to rezone the property and request the setback variations
in order to bring the property into conformity and protect the existing structure if the
variations are approved.
The Planning and Zoning Board recommended (6-0) that the City Council approve the
map amendment and major variations for 1331 E. Golf Road.
Page 6 of 9 12/17/18
(Cont.) Staff recommended approval with the following conditions of approval:
1) No activities associated with an Outdoor Bulk Material Facility shall take place
on the subject property without first obtaining a Conditional Use Permit.
2) No materials, products, equipment, signs or displays shall be placed in the public
right-of-way. All existing private improvements in the right-of-way shall be
removed within 60 days of City Council approval.
Moved by Rodd, seconded by Chester, to recommend to the City Council approval of
Consideration of a Map Amendment from C-2 to M-2, and Major Variations for the
Existing Building at 1331 E. Golf Road, Case #18 -103 -V -MAP. Upon voice vote,
motion declared carried.
CONSIDER Director of Community and Economic Development McMahon reviewed a
ZONING MAP memorandum dated November 28, 2018.
AMENDMENT &
MAJOR The applicant, Jason Doland, on behalf of Pasquale Mauro, has requested a
VARIATIONS/ Conditional Use Permit, Map Amendment and Variations in order to add a vertical
1331 E. GOLF addition to the existing building as well as to operate a new business on the site under
ROAD: the classification of Outdoor Bulk Material Facility. Currently, the property is zoned
C-2, Limited Office Commercial District, but the City of Des Plaines rezoned the
property to the current district in late 1990s. The former zoning district was M-2
General Manufacturing District. The subject property is 1.62 acres in size and is
comprised of two separate PINs, which are currently improved with a one and one-
half story building and an outside storage yard that comprises the business of
Des Plaines Material & Supply. If approved for all requests, the business owner plans
to operate the current business and the proposed business out of the same property.
The proposed business use, an Outdoor Bulk Material Facility, was a recently added
land use as part of text amendment application #18 -085 -TA. The proposed use of an
Outdoor Bulk Material Facility will require four off-street parking spaces.
Staff recommended approval of Ordinance Z-38-18 subject to the following
conditions:
1) All new off-street parking spaces shall be improved with a dust -free hard surface
and comply with all other regulations.
2) A Dust Control and Mitigation Detail Plan shall be submitted to the Community
and Economic Development Department at time of submitting a Business
License Application for the proposed business. Details in the plan shall made so
as to comply with Code Section 12-12-13.
3) No outdoor material or product storage shall ever exceed eight feet in height
from established grade.
4) The property shall be adequately screened within 180 days of obtaining a
Conditional Use Permit to operate an Outdoor Bulk Material Facility.
5) No materials, products, equipment, signs or displays shall be placed in the public
right-of-way. All existing private improvements in the right-of-way shall be
removed within 60 days of City Council approval.
(Cont.)
CONSIDER
ZONING MAP
AMENDMENT/
MAJOR
VARIATIONS/
CU PERMT/
OUTDOOR BULK/
1269 E. GOLF
ROAD:
Page 7 of 9 12/17/18
6) Any new materials stored outside shall be in metal bins and/or elevated on pallets
to reduce potential infestation issues.
7) That the proposed improvement to the building be in substantial conformance
with the attached drawings. Any future building expansion may require a new
variation request.
8) That no portion of the proposed vertical expansion of the building shall be closer
to the west property line than 1.44 feet including any gutters and eaves.
Moved by Chester, seconded by Robinson, to recommend to the City Council approval
of Consideration of a Conditional Use for an Outdoor Bulk Material Facility, Map
Amendment from C-2 to M-2, and Major Variations to Add an Upper Floor to the
Existing Building at 1269 E. Golf Road, Case #18 -102 -CU -V -MAP. Upon voice
vote, motion declared carried.
Director of Community and Economic Development McMahon reviewed a
memorandum dated November 28, 2018.
Michael Scheid, the purchase contractor and applicant, at 2811 S. Mannheim Road
has submitted an application for a text amendment to increase the maximum number
of billboard permits within the City of Des Plaines from 12 to 13. The request is a
City-wide text amendment as Chapter 11, Signs, of the Zoning Ordinance covers the
entire City of Des Plaines. However, the applicant has the intent of amending the
Zoning Ordinance to increase the number of billboard permits from 12 to 13 in order
to place an additional billboard on the property at 2811 S. Mannheim Road. The
application contains an existing billboard of the subject property, but the applicant is
proposing to construct another one at the southeast corner of this lot. If this text
amendment request is successful, the applicant will have to apply for a Variation from
Code Section 12-11-6 as the distance from the proposed billboard will be less than
300 feet from a residential property line. The applicant has already obtained approval
from the Illinois Department of Transportation and the Federal Aviation Department.
However, no billboard can be constructed on this property without first obtaining
approval from the City of Des Plaines.
Alderman Brookman left the meeting at 7:55 pm.
Mr. Scheid explained the potential property transaction of 2811 S. Mannheim Road
and how the new billboard will assist with the development of this property. The
property at 2811 S. Mannheim Road is vacant and is currently contaminated. The
preliminary cost of environmental cleanup is over $3,000,000. Additionally, the
property contains a base that is not suitable for development. There will be additional
costs incurred to backfill the property in preparation for development. The petitioner
will assist the costs of remediation and site preparation by using the proceeds from the
second billboard to assist a future developer.
The Planning and Zoning Board recommended (6-0) that the City Council approve the
proposed text amendment.
Staff recommended approval of Ordinance Z-39-18.
(Cont.)
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-222-18
AMEND CITY
CODE/VEHICLE
LICENSES:
Ordinance
M-41-18
APPROVE MAP
AMENDMENT
AND MAJOR
VARIATION/
1331 E GOLF RD:
Ordinance
Z-37-18
Page 8 of 9 12/17/18
Moved by Rodd, seconded by Charewicz, to recommend to the City Council approval
of Consideration of a Text Amendment to the City of Des Plaines Zoning Ordinance
to Increase the Maximum Number of Billboard Permits from 12 to 13, with a second
reading of Ordinance Z-39-18 on March 4, 2019 to allow enough time for feedback.
Upon voice vote, motion declared carried.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
Moved by Charewicz, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Resolution R-222-18, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK
BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME.
Total: $4,271,999.77. *Alderman Sayad voted yes on all of the items on the Warrant
Register excluding Holland & Knight invoices because he feels that the city can save
money. Upon roll call, the vote was:
AYES: 6 -Robinson, Rodd, Sayad*
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 2-Lysakowski, Brookman
Motion declared carried.
Moved by Charewicz, seconded by Robinson, to concur with recommendation of
Committee of the Whole to adopt Ordinance M-41-18, as amended, AN
ORDINANCE AMENDING CHAPTER 1 OF TITLE 7 OF THE CITY CODE OF
THE CITY OF DES PLAINES REGARDING VEHICLE LICENSES. Upon voice
vote, the vote was:
AYES: 6 -Robinson, Rodd, Sayad
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 2-Lysakowski, Brookman
Motion declared carried.
Moved by Sayad, seconded by Chester, to concur with recommendation of Committee
of the Whole to adopt Ordinance Z-37-18, APPROVING A ZONING MAP
AMENDMENT AND MAJOR VARIATIONS FOR 1331 E. GOLF ROAD,
DES PLAINES, ILLINOIS. Upon voice, motion declared carried.
Moved by Sayad, seconded by Robinson to Advance to Second Reading and Adopt
Ordinance Z-37-18, APPROVING A ZONING MAP AMENDMENT AND MAJOR
VARIATIONS FOR 1331 E. GOLF ROAD, DES PLAINES, ILLINOIS. Upon roll
call, the vote was:
AYES: 4 -Robinson, Sayad, Chester, Charewicz
NAYS: 2 -Rodd, Smith
ABSENT: 2-Lysakowski, Brookman
Motion failed.
APPROVE MAP
AMENDMENT,
MAJOR
VARIATIONS, CU
PERMIT/
1269 E GOLF RD:
Ordinance
Z-38-18
AMEND CITY
CODE TEXT/
BILLBOARDS:
Ordinance
Z-39-18
ADJOURNMENT:
Page 9 of 9 12/17/18
Moved by Sayad, seconded by Chester, to concur with recommendation of Committee
of the Whole to adopt Ordinance Z-38-18, APPROVING A ZONING MAP
AMENDMENT, MAJOR VARIATIONS, AND CONDITIONAL USE PERMIT
FOR AN OUTDOOR BULK MATERIAL FACILITY FOR 1269 E. GOLF ROAD,
DES PLAINES, ILLINOIS. Upon voice vote, motion declared carried.
Moved by Sayad, seconded by Rodd, to concur with recommendation of Committee
of the Whole to adopt Ordinance Z-39-18, AMENDING THE TEXT OF SECTION
12-11-6 OF THE DES PLAINES ZONING ORDINANCE REGARDING
BILLBOARDS. The second reading of Ordinance Z-39-18 will be on March 4, 2019.
Upon voice vote, motion declared carried.
Moved by Sayad, seconded by Rodd, to adjourn the meeting. Motion declared carried.
The meeting adjourned at 8:14 p.m.
APPROVED BY ME THIS `tit
DAY OF ,1 2018
47".
VII.
Matthew J ogus ! A ,4