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01/07/2019 Monday, January 7, 2019 Regular Session – 7:00 p.m. Room 102 CALL TO ORDER REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE SWEARING-IN CEREMONY FIREFIGHTER/PARAMEDIC CANDIDATES -NICHOLAS ALTMAN -MICHAEL CANGELOSI -COLIN LEAHY CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS APPROVAL OF NOVEMBER 19, 2018 CITY COUNCIL MINUTES, AS AMENDED ALDERMEN ANNOUNCEMENTS | CONSENT AGENDA 1. RESOLUTION R-1-19: Approving Construction Engineering Services, Change Order No. 2 for Task Order No. 5, for Christopher B. Burke Engineering, Ltd., in an Amount Not-to-Exceed $106,400. Budgeted Funds – TIF #7. 2. RESOLUTION R-2-19: Approving First Renewal of the 2018 Landscape Maintenance for City-Owned Greenspace to Beary Landscaping, Inc., in the Annual Amount of $132,665.60 with Additional Labor as Needed in the Estimated Amount of $67,334 for a Total Purchase of $200,000. Budgeted Funds – Facilities & Grounds/Miscellaneous Contractual Services. 3. RESOLUTION R-3-19: Approving the Second Renewal of the TIF #1 Landscape Maintenance Services Contract with Beary Landscaping, Inc., in the Annual Amount of $107,149. Budgeted Funds – TIF #1 Downtown City Maintenance. 4. RESOLUTION R-4-19: Approving the Purchase of Replacement Parkway Trees from Participating Suburban Tree Consortium Nurseries and Planting Labor through the West Central Municipal Conference, in the Not-to-Exceed Amount of $240,000 for Spring and Fall Plantings. Budgeted Funds – General Fund/Street Maintenance Division/Tree Plantings. 5. RESOLUTION R-5-19: Approving the Continuance of Services with B&F Construction Code Services for Building Plan Reviews and Emergency Inspections, in a Total Amount of $40,000 6. RESOLUTION R-6-19: Approving Professional Consulting Services with Kane, McKenna and Associates, Inc. for the Proposed Oakton Street Tax Increment Financing District – Task Order #2 in the Not-to-Exceed Amount of $25,000 7. RESOLUTION R-7-19: Approving Task Order No. 5 with AECOM Technical Services, Inc., for Pavement Management Services in an Amount Not-to-Exceed $79,624.00. Budgeted Funds – Capital Projects. 8. RESOLUTION R-8-19: Approving a One-Year Supplemental Statement of Work Agreement with Municipal GIS Partners, Inc., in the Not-to-Exceed Amount of $203,420.55. Budgeted Funds – General Fund/GIS. 9. RESOLUTION R-9-19: Approving the Purchase of Sensus Water Meters and Installation Services on an As- Needed Basis from Authorized Distributor Core & Main, LP. Budgeted Funds – Water System/Miscellaneous Contractual Services in the Amount of $100,000, R&M Software in the Amount of $22,400 and Water Meters in the Amount of $550,000. 10. RESOLUTION R-10-19: Approving the Second Renewal Term of the Parkway Restoration and Planting with Installation Services Contract with TNT Landscape Construction, Inc., in the Amount of $64,248.25. Budgeted Funds – Water Fund/R&M Water Distribution, TIF #1 Downtown City Maintenance, and General Fund/Miscellaneous Contractual Services. 11. RESOLUTION R-11-19: Approving the Second-Year Expenditure of Aggregate Materials and Spoils Disposal Contract with The Sivi Group, LLC, in the Amount of $117,375. Budgeted Funds – Streets & Grounds Maintenance/Water Systems Maintenance, and Sewer Systems Maintenance. | 12. RESOLUTION R-12-19: Approving a Master Contract with AECOM Technical Services, Inc., for Professional Engineering Services 13. RESOLUTION R-13-19: Approving a Master Contract with Christopher B. Burke Engineering, Ltd., for Professional Engineering Services 14. RESOLUTION R-14-19: Approving a Master Contract with Gabriel Environmental Services, for Professional Engineering Services 15. RESOLUTION R-15-19: Approving a New Master Contract with Gewalt Hamilton Associates, Inc., for Professional Engineering Services 16. RESOLUTION R-16-19: Approving the 2019 Estimate of Maintenance Costs and Adoption of the IDOT Resolution for Maintenance Under the Illinois Highway Code 17. RESOLUTION R-17-19: Approving a Professional Service Agreement with Kane, McKenna, and Associates, Inc. for TIF Related Consulting Services for Fiscal Years 2019 and 2020 and Issue a Purchase Order for 2019 in a Not-to-Exceed Amount of $47,000 18. RESOLUTION R-23-19: Approving 2019 Nuisance Abatement Services in the Amount of $40,000 with Clauss Brothers, Inc. 19. RESOLUTION R-24-19: Approving an Intergovernmental Agreement with the Village of Rosemont for Local Funding Participation in the Construction of a New Eastbound I-90 Exit Ramp to Lee Street 20. Authorize the City Clerk to Bid for the 2019 Hot Mix Asphalt Purchase Contract 21. Authorize the City Clerk to Bid for the Northwest Highway Irrigation Installation Phase II Project 22. Authorize the City Clerk to Bid for the Des Plaines Theatre Main Theatre Auditorium HVAC Project 23. Minutes/Regular Meeting – December 17, 2018 24. Minutes/Closed Session – December 17, 2018 END OF CONSENT AGENDA | COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair a. Warrant Register in the Amount of $6,576,195.71 – RESOLUTION R-18-19 2. COMMUNITY DEVELOPMENT – Alderman Dick Sayad, Chair a. Consideration of Amendments to Various Sections of the Des Plaines Zoning Ordinance to Update Planning and Zoning Board Application Fees and to Add a Zoning Verification Fee – Case #18-096- TA – ORDINANCE Z-1-19 3. COMMUNITY SERVICES – Alderman Malcolm Chester, Chair a. Consideration of an Agreement with the Des Plaines History Center Regarding Funding of the Historical Society in the Amount of $50,000 – RESOLUTION R-19-19 b. Consideration of an Agreement with the Des Plaines Community Senior Center Regarding the Meals on Wheels Program in the Amount of $37,500 – RESOLUTION R-20-19 c. Consideration of an Agreement with the Des Plaines Park District and Des Plaines Community Senior Center Regarding Funding of the Senior Center in the Amount of $50,000 – RESOLUTION R-21-19 d. Consideration of Agreement with the Des Plaines Community Senior Center for the Provision of Funding for Health and Support Services in the Amount of $40,000 – RESOLUTION R-22-19 4. LEGAL & LICENSING – Alderman Carla Brookman, Chair a. Consideration of an Amendment to the City Code Regarding the Sale and Purchase of Tobacco and Alternative Nicotine Products – ORDINANCE M-1-19 5. PUBLIC SAFETY – Alderman Don Smith, Chair a. Consideration of an Amendment to the City Code Regarding the Removal of Snow and Ice from the Public Rights-of-Way – ORDINANCE M-2-19 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER “NEW BUSINESS” UNFINISHED BUSINESS 1. SECOND READING – ORDINANCE M-41-18, As Amended: Amending Chapter 1 of Title 7 of the City Code of the City of Des Plaines Regarding Vehicle Licenses 2. SECOND READING – ORDINANCE Z-37-18: Approving a Zoning Map Amendment and Major Variations for 1331 E. Golf Road, Des Plaines, IL 3. SECOND READING – ORDINANCE Z-38-18: Approving a Zoning Map Amendment, Major Variations, and Conditional Use Permit for an Outdoor Bulk Material Facility for 1269 E. Golf Road, Des Plaines, IL | NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-18-19: Warrant Register in the amount of $6,576,195.71 2. a. ORDINANCE Z-1-19: Amending the Text of Various Sections of the Des Plaines Zoning Ordinance to Update Planning and Zoning Board Application Fees and to Add a Zoning Verification Fee 3. a. RESOLUTION R-19-19: Authorizing the Execution of an Agreement with the Des Plaines History Center for the Provision of Funding for Services b. RESOLUTION R-20-19: Authorizing the Execution of an Agreement with the Des Plaines Community Senior Center for the Provision of Funding for the Meals on Wheels Program c. RESOLUTION R-21-19: Authorizing the Execution of an Agreement with the Des Plaines Park District and the Des Plaines Community Senior Center for the Provision of Funding for Services d. RESOLUTION R-22-19: Authorizing the Execution of an Agreement with the Des Plaines Community Senior Center for the Provision of Funding for Health and Support Services 4. a. ORDINANCE M-1-19: Amending Chapter 7 of Title 4 of the City of Des Plaines City Code Regarding the Sale and Purchase of Tobacco and Alternative Nicotine Products 5. a. ORDINANCE M-2-19: Amending Chapter 1 of Title 8 of the City of Des Plaines City Code Regarding the Removal of Snow and Ice from Public Rights-of-Way MANAGER’S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these persons.