20181217 Council Packet
Monday, December 17, 2018
Closed Session – 6:30 p.m.
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
CLOSED SESSION
COLLECTIVE BARGAINING
PERSONNEL
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
PUBLIC HEARING
CDBG PY2017 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
ALDERMEN ANNOUNCEMENTS
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CONSENT AGENDA
1. RESOLUTION R-217-18: Authorizing the Payment of the Required Local Match for a FEMA Grant for Fire
Department Portable Radios and Associated Software in an Amount Not-to-Exceed $25,700. Budgeted Funds
– Fire Department Emergency Services Equipment.
2. RESOLUTION R-218-18: Awarding Bid for the Purchase of Eight (8) Squad Computers and Accessories to
Future Link of Illinois, Inc., 164 E. Chicago Street, Elgin, IL in the Amount of $36,144.00. Budgeted Funds –
Police Department Equipment Replacement Fund.
3. RESOLUTION R-219-18: Approving a Master Contract with UrbanHydro Engineering, Inc., 121 West
Hillgrove Avenue, LaGrange, Illinois for Professional Engineering Services
4. RESOLUTION R-220-18: Approving the Community Development Block Grant Program Consolidated
Annual Performance and Evaluation Report (CAPER) for Program Year 2017
5. RESOLUTION R-221-18: Waiving Bidding Requirements and Approving a First Amendment to the
Agreement with GovTempUSA, LLC for Temporary Staffing Services in An Amount Not-to-Exceed $40,000
6. RESOLUTION R-209-18: Approving a Three-Year Renewal of Services Agreement with Granicus, LLC for
the Maintenance, Hosting and Support of the desplaines.org Website in an Amount Not-to-Exceed $32,473
(deferred from 12/3/2018 City Council Agenda)
7. RESOLUTION R-223-18: Approving Task Order #5 with H. R. Green, Inc. for Building Inspection and Plan
Review Services in a Not-to-Exceed Amount of $30,000
8. Authorize the City Clerk to Bid the 2019 Street Sweeping – Pilot Program Contract Per Specifications
9. Authorize the City Clerk to Bid the Des Plaines Theatre North Roof Replacement Project
10. Authorize the City Clerk to Bid the Purchase of One 5-Ton Truck Per Specifications
11. Minutes/Regular Meeting – December 3, 2018
12. Minutes/Closed Session – December 3, 2018
END OF CONSENT AGENDA
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COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair
a. Warrant Register in the Amount of $4,271,999.77 – RESOLUTION R-222-18
b. Consideration of Amendments to Des Plaines City Code Title 7, “Motor Vehicles and Traffic”,
Chapter 1, “Vehicle Licenses”, Section 6, “Vehicle License Fees” – ORDINANCE M-41-18
(deferred from 11/19/2018 City Council Agenda)
2. COMMUNITY DEVELOPMENT – Alderman Dick Sayad, Chair
a. Consideration of a Map Amendment from C-2 to M-2, and Major Variations for the Existing Building
at 1331 E. Golf Road, Case #18-103-V-MAP – ORDINANCE Z-37-18
b. Consideration of a Conditional Use for an Outdoor Bulk Material Facility, Map Amendment from C -2
to M-2, and Major Variations to Add an Upper Floor to the Existing Building at 1269 E. Golf Road,
Case #18-102-CU-V-MAP – ORDINANCE Z-38-18
c. Consideration of a Text Amendment to the City of Des Plaines Zoning Ordinance to Increase the
Maximum Number of Billboard Permits from 12 to 13 – ORDINANCE Z-39-18
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
UNFINISHED BUSINESS
NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-222-18: Warrant Register in the amount of $4,271,999.77
2. a. ORDINANCE Z-37-18: Approving a Zoning Map Amendment and Major Variations for 1331 E. Golf
Road, Des Plaines, Illinois
b. ORDINANCE Z-38-18: Approving a Zoning Map Amendment, Major Variations, and Conditional
Use Permit for an Outdoor Bulk Material Facility for 1269 E. Golf Road, Des Plaines, Illinois
c. ORDINANCE Z-39-18: Amending the Text of Section 12-11-6 of the Des Plaines Zoning Ordinance
Regarding Billboards
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MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these
persons.
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: November 29, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Davorka I. Kirincic, AICP, Associate Planner / CDBG Administrator
Subject: Public Hearing Regarding Program Year 2017 CDBG Consolidated Annual Performance &
Evaluation Report
Issue: The Consolidated Annual Performance & Evaluation Report (CAPER) is an annual document detailing
the accomplishments of the Community Development Block Grant (CDBG) program and requires City Council
approval before submitting to the U.S. Department of Housing and Urban Development (HUD).
Analysis: The City of Des Plaines Program Year (PY) 2017 CAPER summarizes the program performance of
Year 1 of the CDBG Consolidated Plan (PY2017 Action Plan, October 1, 2017 to September 30, 2018). The
CAPER reports on the expenditures and accomplishments of the public service, housing, and infrastructure
programs performed in respect to the goals established in the Action Plan. It is summarized in the memorandum
transmitting the resolution and complete package for the Consent Agenda.
This public hearing will complete the required public comment period as required by HUD. The 15-day public
comment period for the CAPER began November 30, 2018, following a legal notice published in the Journal and
Topics on November 14, 2018. The CAPER is available for public viewing at the following link, as well as at
City Hall.
https://www.desplaines.org/civicax/filebank/blobdload.aspx?t=50472.62&BlobID=26521
Recommendation: I recommend that the City Council hold the public hearing regarding the PY2017
Consolidated Annual Performance & Evaluation Report.
MEMORANDUM
Page 1 of 1
FIRE DEPARTMENT
405 S. River Road
Des Plaines, IL 60016
P: 847.391.5333
desplaines.org
Date: November 27, 2018
To: Michael Bartholomew, City Manager
From: Alan Wax, Fire Chief
Subject: Local Match for Joint FEMA Grant for Portable Radios and Associated Software
Issue: On February 20, 2018, the City Council approved Resolution R-43-18, which approved the Des Plaines
Fire Department’s participation in a multi-agency grant through the Federal Emergency Management Agency
(FEMA) for the purchase of new portable radios ("walkie-talkies") and an integrated emergency scene
personnel accountability system, along with associated software and licensing. The grant was submitted
through the Mutual Aid Box Alarm System (MABAS) Division 3, with the City of Evanston as the lead
agency. The 10% required local match was included in the approved 2019 Budget in the amount of $25,700.
Analysis: We have been informed by FEMA that the grant was approved. The equipment is ready to be
purchased, and the participants are to pay the local match to the City of Evanston, who is making the actual
purchase and who will be repaid by the participants and FEMA. Because of the number of participants, once
the equipment is purchased in 2019, it will take until late summer or early autumn to get all radios
programmed, the software installed, computers programmed, all personnel trained, and all radios placed in-
service.
Recommendation: I recommend approval of attached Resolution R-217-18, which authorizes payment to
the City of Evanston of Des Plaines’ required local match to the FEMA grant for portable radios and associated
software and licenses in an amount not to exceed $25,700. This will be paid out of 2019 budgeted funds in
the Fire Department’s Emergency Services Equipment line item (General Fund).
Attachment
Resolution R-217-18
MEMORANDUM
Page 1 of 3
1
CITY OF DES PLAINES
RESOLUTION R - 217 - 18
A RESOLUTION AUTHORIZING THE EXPENDITURE OF
FUNDS FOR THE PURCHASE OF PORTABLE RADIOS
AND AN INTEGRATED EMERGENCY SCENE
PERSONNEL ACCOUNTABILITY SYSTEM.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, the City’s Fire Department is a participating agency in Division 3 of the
Mutual Aid Box Alarm System, a partnership of north suburban fire departments organized to
provide mutual aid, specialized response, unique resources, and combined training (“MABAS
Division 3”); and
WHEREAS, on February 20, 2018, the City Council approved Resolution No. R-43-18,
ratifying a memorandum of understanding (“Memorandum of Understanding”) between the City
of Des Plaines Fire Department and MABAS Division 3, which set forth terms and conditions
regarding the submission of a joint Federal Emergency Management Agency (FEMA) grant
application (“Joint Application”) for new portable radios and an integrated emergency scene
personnel accountability system (collectively, “APX System”); and
WHEREAS, the Joint Application was approved; and
WHEREAS, pursuant to the Memorandum of Understanding, the City of Evanston
(“Evanston”) agreed to purchase the APX System and the City agreed to reimburse Evanston for
its share of the cost (“Local Match”); and
WHEREAS, the City’s Local Match is $25,700; and
WHEREAS, the City has appropriated sufficient funds to pay the Local Match to Evanston
towards the procurement of the APX System during the 2019 Fiscal Year; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the expenditure of funds in the not-to-exceed amount of $25,700 toward the joint purchase
of the APX System pursuant to the Memorandum of Understanding and in the manner set forth in
this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as the findings of the City Council.
Page 2 of 3
2
SECTION 2: APPROVAL OF EXPENDITURE. The City Council hereby approves the
expenditure of the Local Match in the not-to-exceed amount of $27,500 to pay its Local Match
toward the purchase of the APX System.
SECTION 3: AUTHORIZATION OF EXPENDITURE. The City Manager and City
Clerk are hereby authorized and directed to execute any documents and to make such payments,
on behalf of the City, as are necessary to pay the Local Match toward the purchase of the APX
System in accordance with the Memorandum of Understanding in the not-to-exceed amount of
$27,500.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Authorizing the Disbursement of APX Funding to the City of Evanston.
Page 3 of 3
POLICE DEPARTMENT
1418 Miner Street
Des Plaines, IL 60016
P: 847.391.5400
desplaines.org
Date: November 28, 2018
To: Michael G. Bartholomew, City Manager
From: William Kushner, Chief of Police
Subject: Approval of Bid and Purchase of Datalux Tracer Computers and Accessories
Issue: In 2018 the police department replaced 8 patrol vehicles. The computer systems in these vehicles
are over 5 years old and need replacement.
Analysis: At the October 15, 2018 City Council Meeting staff was authorized by the council to go out to
bid on squad car computers and accessories. Bids were due back by 10am on November 5, 2018. One
company responded to the bid. Future Link of Illinois, Inc. submitted a bid for $36,144.00. Following
administrative review the bid was complete, and they are registered with the Illinois Secretary of State to do
business in Illinois.
Recommendation: I recommend that the City Council accept the bid and approve the purchase of eight (8)
Datalux Tracer computers and accessories from the lowest bidder, Future Link of Illinois, Inc., 164 E.
Chicago Street, Suite 300, Elgin, IL 60120 in the amount of $36,144.00. This purchase will be funded from
the Police Department Equipment Replacement Fund, Account # 410-60-000-0000.8015.
Attachments
Resolution R-218-18
Exhibit A – Future Link of Illinois Proposal and Contract
MEMORANDUM
Page 1 of 10
1
CITY OF DES PLAINES
RESOLUTION R - 218 - 18
A RESOLUTION APPROVING AN AGREEMENT WITH
FUTURE LINK OF ILLINOIS, INC. FOR THE PURCHASE
OF POLICE CAR COMPUTERS AND ACCESSORIES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City Police Department has identified the need to replace the computers
and accessories in the eight patrol vehicles purchased in 2018 ("Computers and Accessories");
and
WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code ("City
Code") and the City’s purchasing policy, City staff invited bids for the purchase of the Computers
and Accessories; and
WHEREAS, the City received one bid, which was opened on November 5, 2018; and
WHEREAS, Future Link of Illinois, Inc. ("Vendor") submitted the lowest responsible
unit price bid for the Computers and Accessories; and
WHEREAS, the City desires to enter into an agreement with Vendor for the purchase of
Computers and Accessories in the not-to-exceed amount of $36,144 ("Agreement"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Vendor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council approves the
Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form
to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council
hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf
of the City, the final Agreement only after receipt by the City Clerk of at least two executed copies
of the Agreement from Vendor; provided, however, that if the City Clerk does not receive such
executed copies of the Agreement from Vendor within 60 days after the date of adoption of this
Page 2 of 10
2
Resolution, then this authority to execute and seal the Agreement shall, at the option of the City
Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2018.
APPROVED this _____ day of ______________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Bid from Future Link of Illinois, Inc. for the Purchase of Police Car Computers and Accessories
Page 3 of 10
EXHIBIT A Page 4 of 10
EXHIBIT A Page 5 of 10
EXHIBIT A Page 6 of 10
EXHIBIT A Page 7 of 10
EXHIBIT A Page 8 of 10
EXHIBIT A Page 9 of 10
EXHIBIT A Page 10 of 10
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: November 28, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Cc: Timothy Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: UrbanHydro Engineering, Inc. - Master Contract
Issue: We request a Master Contract with UrbanHydro Engineering, Inc. for professional engineering services
related to evaluating and improving the City’s Community Rating Systems (CRS) program as well as assisting
with FEMA grant applications and administration of those grants.
Analysis: The master contract allows the City to enter into professional service Task Order agreements with the
consultant to perform a variety of engineering services. The Task Order agreements are presented individually
for approval. We have had a positive relationship with the consultant in the past and the consultant specializes in
assisting communities with their CRS programs.
Recommendation: We recommend approval of the Master Contract with UrbanHydro Engineering, Inc.,
121 West Hillgrove Avenue, Unit 376, La Grange, IL 60525 for professional engineering services.
Attachments:
Resolution R-219-18
Exhibit A –Master Contract
MEMORANDUM
Page 1 of 27
1
CITY OF DES PLAINES
RESOLUTION R - 219 - 18
A RESOLUTION APPROVING A MASTER CONTRACT
WITH URBANHYDRO ENGINEERING, INC. FOR
PROFESSIONAL ENGINEERING SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City desires to retain a consultant to perform a variety of engineering
services, including evaluating and improving the City’s Community Rating Systems (CRS)
program, on an as needed basis ("Engineering Services"); and
WHEREAS, in accordance with Chapter 10 of Title 1 of the City Code of the City of Des
Plaines and the City’s purchasing policy, City staff has determined that the procurement of the
Engineering Services does not require competitive bidding because the Engineering Services
require a high degree of professional skill and judgment where the ability or fitness of the
individual plays an important part; and
WHEREAS, UrbanHydro Engineering, Inc. ("Consultant") has performed Engineering
Services for the City in the past to the City's satisfaction; and
WHEREAS, the City desires to enter into a master contract with Consultant to perform
the Engineering Services as required by the City ("Master Contract") pursuant to task orders
issued by the City in accordance with the Master Contract and the City’s purchasing policy; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Master Contract with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF MASTER CONTRACT. The City Council hereby
approves the Master Contract in substantially the form attached to this Resolution as Exhibit A,
and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE MASTER CONTRACT. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, the final Master Contract only after receipt by the City Clerk of at least two
executed copies of the final Master Contract from Consultant; provided, however, that if the City
Page 2 of 27
2
Clerk does not receive such executed copies of the final Master Contract from Consultant within
30 days after the date of adoption of this Resolution, then this authority to execute and seal the
final Master Contract shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2018.
APPROVED this _____ day of ______________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Master Contract with UrbanHydro Engineering, Inc. for Professional Engineering Services
Page 3 of 27
Master Contract
Between the City of Des Plaines
And UrbanHydro Engineering, Inc.
For Professional Engineering Services
Exhibit A Page 4 of 27
Master Contract
Between the City of Des Plaines
And UrbanHydro Engineering, Inc.
For Professional Engineering Services
TABLE OF CONTENTS
Page
ARTICLE 1. THE SERVICES ........................................................................................................1
1.1 Intent; Conflicts. ......................................................................................................1
1.2 Task Orders. .............................................................................................................1
1.3 Project Time. ............................................................................................................1
1.4 Term; Extensions. ....................................................................................................1
1.5 No Guarantee of Work; Other Contracts. ................................................................1
1.6 Responsibility of Consultant to Perform..................................................................1
1.7 Financial Ability to Perform. ...................................................................................2
ARTICLE 2. COMPENSATION AND PAYMENT ......................................................................2
2.1 Pricing Schedule. .....................................................................................................2
2.2 Monthly Payment; Invoices. ....................................................................................2
2.3 Taxes. .......................................................................................................................3
2.4 Final Payment. .........................................................................................................3
2.5 Deductions. ..............................................................................................................3
2.6 Use of Deducted Funds. ...........................................................................................3
2.7 Keeping Books and Accounts. .................................................................................3
ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES ................................................4
3.1 Standard of Performance..........................................................................................4
3.2 Correction of Defects. ..............................................................................................4
3.3 Risk of Loss. ............................................................................................................4
3.4 Opinions of Probable Cost. ......................................................................................4
3.5 Responsibility for Work by Contractors. .................................................................4
3.6 City Responsibilities. ...............................................................................................5
3.7 Time of the Essence. ................................................................................................6
Exhibit A Page 5 of 27
3.8 Suspension of Services, Project. ..............................................................................6
ARTICLE 4. TASK CHANGE ORDERS; DELAYS .....................................................................6
4.1 Task Change Orders. ................................................................................................6
4.2 Revision Notices. .....................................................................................................6
4.3 Disagreements over Task Change Order Terms. .....................................................6
4.4 No Change in Absence of Task Change Order. .......................................................6
4.5 Delays. .....................................................................................................................7
ARTICLE 5. INSURANCE .............................................................................................................7
5.1 Insurance. .................................................................................................................7
5.2 Scope of Coverage. ..................................................................................................7
5.3 Minimum Limits of Coverage. ................................................................................7
5.4 Deductibles and Self-Insured Retentions. ................................................................8
5.5 Additional Requirements. ........................................................................................8
5.6 Verification of Coverage..........................................................................................9
5.7 Sub-Consultants and Suppliers. ...............................................................................9
ARTICLE 6. INDEMNIFICATION ................................................................................................9
6.1 Agreement to Indemnify. .........................................................................................9
6.2 Notice of Claim to Consultant. ..............................................................................10
6.3 No Limit Based on Insurance. ...............................................................................10
6.4 Withholding Payment. ...........................................................................................10
6.5 Limit on Duty to Indemnify. ..................................................................................10
ARTICLE 7. INFORMAL DISPUTE RESOLUTION .................................................................10
7.1 Dispute Resolution Panel. ......................................................................................10
7.2 Communications in Nature of Settlement. .............................................................10
7.3 Performance of Services. .......................................................................................10
ARTICLE 8. TERMINATION ......................................................................................................10
8.1 Master Contract is At-Will.....................................................................................10
8.2 Termination by City for Breach. ............................................................................11
8.3 City Remedies. .......................................................................................................11
8.4 Termination for Convenience. ...............................................................................11
8.5 Termination by Consultant for Breach. .................................................................11
8.6 Termination by Consultant without Cause. ...........................................................11
Exhibit A Page 6 of 27
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS .......................12
9.1 Consultant as Independent Consultant. ..................................................................12
9.2 Compliance with Laws; Communications with Regulators. ..................................12
9.3 Consultant Payments; Waivers of Liens. ...............................................................12
9.4 Permits and Licenses..............................................................................................12
9.5 Safety; Hazardous Materials. .................................................................................12
9.6 Intellectual Property. ..............................................................................................13
9.7 Confidential Information. ......................................................................................13
9.8 Ownership of Data and Documents. ......................................................................13
9.9 Copyrights and Patents. .........................................................................................13
9.10 Notices. ..................................................................................................................13
9.11 No Waiver by City. ................................................................................................14
9.12 No Third-Party Beneficiaries. ................................................................................14
9.13 Survival of Terms. .................................................................................................14
9.14 Assignments. ..........................................................................................................14
9.15 Amendments. .........................................................................................................14
9.16 Governing Law. .....................................................................................................14
9.17 Compliance with Laws, Grant Regulations. ..........................................................14
9.18 Representation of No Conflicts. .............................................................................15
9.19 No Collusion. .........................................................................................................15
Exhibit A Page 7 of 27
Master Contract
Between The City of Des Plaines
And UrbanHydro Engineering, Inc.
For Professional Engineering Services
This contract (the “Master Contract”) is dated as of November 19, 2018 (the “Effective
Date”) and is by and between the City of Des Plaines (the “City”) and UrbanHydro Engineering,
Inc. (the “Consultant”).
In consideration of the mutual covenants and promises contained herein, the parties agree as
follows:
ARTICLE 1. THE SERVICES
1.1 Intent; Conflicts. It is the intent of the parties that this Master Contract govern the
relationship of the parties. Specific terms related to a project will be contained in a task order as
provided in Section 1.2. In the event of a conflict between the provisions of this Master Contract
and any task order, then provisions of this Master Contract will apply and control.
1.2 Task Orders. The Consultant will perform services for the City from time to time
as set forth in written task orders issued by the City on a project-by-project basis (the “Services”),
provided, however, that any task order in an amount exceeding $20,000 must be approved by the
City Council. A task order will be in the form generally as provided in Attachment A attached to
and by this reference incorporated into this Master Contract (a “Task Order”) and in final form
acceptable to the City and executed by the Parties. Each Task Order will include the Services to
be performed under that Task Order (collectively a “Project”).
1.3 Project Time. Each Task Order will include a time schedule for the Project (a
“Project Schedule”) including without limitation a date for completion of the Project (the “Project
Completion Date”).
1.4 Term; Extensions. This Master Contract commences on the Effective Date and
terminates three years after the Effective Date unless terminated earlier pursuant to Article 8 of
this Master Contract (the “Term”). All terms of this Master Contract, including without limitation
pricing terms, are firm during the Term, unless a change is explicitly agreed to by the City in a
Task Order. The Parties may extend this Contract for two additional one-year periods (each an
“Extended Term”). Pricing terms may be adjusted by agreement at the beginning of an Extended
Term.
1.5 No Guarantee of Work; Other Contracts. This Master Contract does not guarantee
that the Consultant will be awarded Projects by the City, and the City has no duty or obligation to
award Projects to the Consultant. Also, the City may enter into master contracts with other
consultants, pursuant to which the City may award work from time to time at the City’s discretion.
Exhibit A Page 8 of 27
1.6 Responsibility of Consultant to Perform. The Consultant must provide all
personnel necessary to complete the Services. The Consultant must perform the Services with its
own personnel and under the management, supervision, and control of its own organization unless
otherwise approved by the City in writing. All sub-consultants and supplies used by the Consultant
in the performance of Services must be acceptable to, and approved in advance by, the City. The
City’s approval of any sub-consultant or supplier will not relieve the Consultant of full
responsibility and liability for the provision, performance, and completion of the Services in full
compliance with, and as required by or pursuant to, this Master Contract and the relevant Task
Order. All Services performed by any sub-consultant or supplier are subject to all of the provisions
of this Master Contract and the relevant Task Order in the same manner as if performed directly
by the Consultant. If any sub-consultant or supplier fails to properly perform any Services
undertaken by it in compliance with this Master Contract or the relevant Task Order, then the
Consultant, immediately on notice from the City, must remove that sub-consultant or supplier and
undertake the Services itself or replace the sub-consultant or supplier with a sub-consultant or
supplier acceptable to the City. The Consultant will have no claim for damages, for compensation
in excess of the Compensation, or for delay or extension of the Project Schedule as a result of any
such removal or replacement.
1.7 Financial Ability to Perform. Each time when executing a Task Order, the
Consultant represents and declares that it is financially solvent, has the financial resources
necessary, has sufficient experience and competence, and has the necessary capital, facilities,
organization, and staff necessary to provide, perform, and complete the Project set forth in the
Task Order in full compliance with, and as required by or pursuant to, the Task Order and this
Master Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
2.1 Pricing Schedule. As compensation for the performance of the Services
(“Compensation”), the City will pay the Consultant the amounts set forth in Attachment B attached
to and by this reference incorporated into this Master Contract (the “Pricing Schedule”). The
Parties may agree to different or additional pricing terms in a Task Order (“Project-Specific
Pricing”). Except for the Compensation and any Project-Specific Pricing, the City will have no
liability for any expenses or costs incurred by the Consultant.
2.2 Monthly Payment; Invoices. The Compensation for a Project will be paid in
monthly installments. The Consultant must submit to the City, on a monthly basis unless the
Parties agree in a Task Order to a different schedule, a written invoice for payment for completed
work. The City may specify the specific day of the month on or before which invoices must be
filed. Each invoice must be accompanied by receipts, vouchers, and other documents as necessary
to reasonably establish the Consultant’s right to payment of the Compensation stated in the invoice.
In addition, each invoice must include (a) employee classifications, rates per hour, and hours
worked by each classification and, if the Project is to be performed in separate phases, for each
phase, (b) total amount billed in the current period and total amount billed to date and, if the Project
is to be performed in separate phases, for each phase, and (c) the estimated percent completion of
the Project and, if the Project is to be performed in separate phases, for each phase.
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2.3 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits,
pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to
claim additional compensation by reason of the payment of any such tax, contribution, premium,
costs, royalties, or fees.
2.4 Final Payment. A Project, or a phase of a Project, will be considered complete on
the date of final written acceptance by the City of the Services or the relevant phase of the Services.
Services related to a submission of the Consultant will be deemed accepted by the City if the City
does not object to those Services in writing within 30 days after the submission by the Consultant
of an invoice for final acceptance and payment. The City will make final payment to the
Consultant within 30 days after final acceptance of the Services and any Project-Specific
Compensation, after deducting therefrom charges, if any, as provided in this Master Contract or
the relevant Task Order (“Final Payment”). The acceptance by the Consultant of Final Payment
will operate as a full and complete release of the City by the Consultant of and from any and all
lawsuits, claims, or demands for further payment of any kind for the Services encompassed by the
Final Payment.
2.5 Deductions. Notwithstanding any other provision of this Master Contract, the City
may deduct and withhold from any payment or from Final Payment such amounts as may
reasonably appear necessary to compensate the City for any loss due to (1) Services that are
defective, nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the
Consultant or the City made by any of the Consultant’s sub-consultants or suppliers or by other
persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of
the Services, (5) the cost to the City, including without limitation reasonable attorneys’ fees, of
correcting any of the matters stated in this Section or exercising any one or more of the City’s
remedies set forth in Section 8.3 of this Master Contract. The City will notify the Consultant in
writing given in accordance with Section 9.10 of this Master Contract of the City’s determination
to deduct and withhold funds, which notice will state with specificity the amount of, and reason or
reasons for, such deduction and withholding.
2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations
in question or has furnished security for that performance satisfactory to the City. The City will
be entitled to apply any money withheld or any other money due to the Consultant to reimburse
itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and
reasonable attorneys’ fees (collectively “Costs”) incurred, suffered, or sustained by the City and
chargeable to the Consultant under this Contract.
2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and
other records of all its billable charges and costs incurred in performing Services in accordance
with generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by
the City, at the office of the Consultant during normal business hours during the Term and for a
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period of three years after termination of this Master Contract. Copies of such material must be
furnished to the City at the City’s request and expense.
ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region (the
“Standard of Performance”). All Services must be free from defects and flaws, must conform to
the requirements of this Master Contract and applicable Task Order, and must be performed in
accordance with the Standard of Performance. The Consultant is fully and solely responsible for
the quality, technical accuracy, completeness, and coordination of all Services, unless specifically
provided otherwise in a Task Order.
3.2 Correction of Defects. The Consultant must provide, for no additional
Compensation and at no separate expense to the City, all work required to correct any defects or
deficiencies in the performance of Services, regardless of whether the defect or deficiency relates
to the work of the Consultant or of the Consultant’s sub-consultants or suppliers, so long as that
notice of the defects is given by the City to the Consultant within two years after completion of
the Services.
3.3 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons caused by any Consultant
error, omission, or negligent act and for any losses or costs to repair or remedy any work
undertaken by the City based on the Services as a result of any such error, omission, or negligent
act. Notwithstanding any other provision of this Master Contract or any Task Order, the
Consultant’s obligations under this Section 3.3 exist without regard to, and may not be construed
to be waived by, the availability or unavailability of any insurance, either of the City or the
Consultant, to indemnify, hold harmless, or reimburse the Consultant for damages, losses, or costs.
3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor
the City has control over the costs of labor, materials, equipment, or services furnished by others
or over competitive bidding, market or negotiating conditions, or construction contractors’
methods of determining their prices. Accordingly, any opinions of probable costs provided under
this Master Contract or a Task Order are considered to be estimates only, made on the basis of the
Consultant’s experience and qualifications, and those opinions represent the Consultant’s best
judgment as an experienced and qualified professional, familiar with the industry. The Consultant
does not guaranty that proposals, bids, or actual costs will not vary from the opinions prepared by
the Consultant.
3.5 Responsibility for Work by Contractors. Except as provided in a Task Order, and
subject to the next sentence of this Section 3.5, the Consultant is not responsible for a contractor’s
construction means, methods, techniques, sequences or procedures, time of performance,
compliance with law, or safety precautions and programs, and the Consultant does not guarantee
the performance of a contractor. Nothing in the previous sentence may be construed or applied to
limit the responsibility of the Consultant to properly perform, or the liability of the Consultant for
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failure to properly perform, all of the Services required by the Consultant under this Master
Contract or a Task Order, which Services may include contract and work oversight, inspections of
work performed by a contractor, contract compliance services, and similar services.
3.6 City Responsibilities. Except as provided in this Master Contract or in a Task
Order, the City, at its sole cost and expense, will have the following responsibilities:
(a) To designate a person with authority to act as the City’s representative on each
Project. In the absence of a written designation, the City’s representative will be the City’s
Director of Public Works and Engineering. The City’s representative will have the authority to
act on behalf of the City as provided in a Task Order, except on matters that require approval of
the City Council.
(b) To provide to the Consultant all criteria and information about the requirements for
a Project or Services, including, as relevant, the City’s objectives and constraints, schedule, space,
capacity and performance requirements, and budgetary limitations.
(c) To provide to the Consultant existing studies, reports, and other available data
relevant to a Project.
(d) To arrange for access to, and make provisions for the Consultant to enter on, public
and private property as reasonably required for a Project.
(e) To provide, as relevant, surveys describing physical characteristics, legal
limitations, and utility locations for a Project and the services of other consultants when the
services of other consultants are requested by the Consultant and are necessary for the performance
of the Services.
(f) To provide structural, mechanical, chemical, air and water tests, tests for hazardous
materials, and other laboratory and environmental tests, inspections, and reports required by law
to be provided by the City in connection with a Project, except the extent such tests, inspections,
or reports are part of the Services.
(g) To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
(h) To provide approvals from all governmental authorities having jurisdiction over a
Project when requested by the Consultant, except the extent such approvals are part of the Services.
(i) To provide, except as provided under Article 5 and Article 6 of this Master
Contract, all accounting, insurance, and legal services as may be necessary from time to time in
the judgment of the City to protect the City’s interests with respect to a Project.
(j) To attend Project-related meetings.
(k) To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
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that the inability or failure of the City to give any such a notice will not relieve the Consultant of
any of its responsibilities under this Master Contract or any Task Order.
3.7 Time of the Essence. Time is of the essence for each Project and all activities with
regard to the performance of a Project.
3.8 Suspension of Services, Project. The City, at any time and for any reason, may
suspend work on any or all Services or Project by issuing a written work suspension notice to the
Consultant. The Consultant must stop the performance of all Services within the scope of the
suspension notice until the City directs the Consultant in writing to resume performance.
ARTICLE 4. TASK CHANGE ORDERS; DELAYS
4.1 Task Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Task Order (a “Task
Change Order”) provided, however, that any Task Change Order in an amount exceeding $10,000
must be approved by the City Council. The Task Change Order will be generally in the form
attached to and by this reference incorporated into this Master Contract as Attachment C. The
Consultant may request a Task Change Order based on a material change to a Project or any
Services required as part of a Project. A Task Change Order may include additions to and deletions
from the Services and will include any equitable increases or decreases to the Compensation for
the Project.
4.2 Revision Notices. Within 10 days after the date of a Task Change Order, and in
any event before the Consultant begins work on any changed Services, the Consultant must notify
the City in writing if the Consultant desires a revision to the Task Change Order (a “Revision
Notice”). The Revision Notice must clearly state the Consultant’s requested revisions and the
reasons for the revisions. If the City agrees to any revision, then the City will issue a revised Task
Change Order in a form acceptable to the Parties. If the Consultant does not submit a Revision
Notice within the 10-day period, then the Consultant will be deemed to have accepted the Task
Change Order and the Task Change Order will be final.
4.3 Disagreements over Task Change Order Terms. If the City and the Consultant
cannot agree on the proposed revisions to the Compensation or Project Schedule terms of a Task
Change Order, then the Parties will apply the dispute resolution provisions of this Master Contract
in order to reach agreement. In that event, the Consultant must proceed diligently with the revised
Services as directed by City pending resolution of the disagreement. The Consultant will be
compensated equitably for the work the Consultant undertakes during the disagreement resolution
process.
4.4 No Change in Absence of Task Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Task Change
Order signed by the City and the Consultant. If the Consultant believes it is entitled to an
adjustment in the Compensation or Project Schedule terms that has not been included, or fully
included, in a Task Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Task Change Order including the desired adjustment. The
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Consultant’s request must be submitted before the Consultant proceeds with any Services for
which an adjustment is desired.
4.5 Delays. If a delay in providing Services results from one or more causes that could
not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension
of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation
for extra costs related to the delay, or both. The Consultant must notify the City in writing within
10 days after the start of the delay and again in writing within 10 days after the delay has ended
(the “Delay Period”). The first notice must state the cause or causes of the delay and the impact
of the delay on providing Services. The second notice must state the cause or causes of the delay,
the length of the day, the reasons why the delay disrupted performance of the Services and the
Consultant’s request, if any, for a change in Compensation or Project Schedule. If the Consultant
fails to submit notices as provided in this Section 4.5, then the Consultant will be deemed to have
waived any right to an adjustment in Compensation for the Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Master Contract, insurance as provided in this Article 5.
5.2 Scope of Coverage.
(a) Commercial General Liability. Insurance Services Office Commercial General
Liability occurrence form CG 0001, on a form at least as broad as the attached sample endorsement
including ISO Additional Insured Endorsement CG 2010 (Exhibit A), CG 2026(Exhibit B).
(b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 “Any Auto.”
(c) Professional Liability. Indemnification and defense for injury or damage arising
out of negligent acts, errors, or omissions in providing professional services.
(d) Workers’ Compensation and Employers’ Liability. Workers’ Compensation as
required by the Workers’ Compensation Act of the State of Illinois and Employers’ Liability
insurance.
5.3 Minimum Limits of Coverage.
(a) Commercial General Liability. $1,000,000 combined single limit per occurrence
for bodily injury and for property damage and $1,000,000 per occurrence for personal injury. The
general aggregate must be twice the required occurrence limit. Minimum General Aggregate must
be no less than $2,000,000 or a project-contract specific aggregate of $1,000,000.
(b) Business Automobile Liability. $1,000,000 combined single limit per accident for
bodily injury and property damage.
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(c) Workers’ Compensation and Employers’ Liability. Workers’ Compensation
Coverage with statutory limits and Employers’ Liability limits of $500,000 per accident.
(d) Professional Liability. $1,000,000 each claim with respect to negligent acts, errors,
and omissions in connection with all professional services to be provided under this Master
Contract and any Task Order, with a deductible not-to-exceed $150,000 without prior written
approval.
5.4 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City. At the option of the City, either the
insurer must reduce or eliminate such deductibles or self-insured retentions with respect to the City
and its officials, employees, agents, and representatives or the Consultant must procure a bond
guaranteeing payment of losses and related investigation, claim administration, and defense
expenses. This provision does not apply to Paragraph 5.3(d) above.
5.5 Additional Requirements. The insurance policies must contain, or be endorsed to
contain, the following provisions:
(a) Commercial General Liability and Automobile Liability Coverage. The City and
its officials, employees, agents, and representatives must be covered as additional insured as
respects: liability arising out of the Consultant’s work, including without limitation activities
performed by or on behalf of the Consultant and automobiles owned, leased, hired, or borrowed
by the Consultant. Coverage must contain no special limitations on the scope of protection
afforded to the City or its officials, employees, agents, and representatives.
(b) Primary Coverage. The insurance coverage must be primary with respect to the
City and its officials, employees, agents, and representatives. Any insurance or self-insurance
maintained by the City and its officials, employees, agents, and representatives will be excess of
the Consultant’s insurance and will not contribute with it.
(c) Reporting Failures. Any failure to comply with reporting provisions of any policy
must not affect coverage provided to the City and its officials, employees, agents, and
representatives.
(d) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to
each insured against whom claim is made or suit is brought, except with respect to the limits of
the insurer’s ability.
(e) Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not “follow form,” then the Consultant must
name the City and its officials, employees, agents, and representatives as additional insureds under
the umbrella policy.
(f) Occurrence Form. All general liability coverage must be provided on an occurrence
policy form. Claims-made general liability policies are not acceptable.
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(g) Workers’ Compensation and Employers’ Liability Coverage. The insurer must
agree to waive all rights of subrogation against the City and its officials, employees, agents, and
representatives for losses arising from work performed by the Consultant.
(h) Professional Liability. If the policy is written on a claims-made form, the
retroactive date must be equal to or preceding the effective date of this Master Contract. If the
policy is cancelled, non-renewed, or switched to an occurrence form, then the Consultant must
purchase supplemental extending reporting period coverage for a period of not less than three
years.
(i) All Coverage. Each insurance policy required by this clause must be endorsed to
state that coverage will not be suspended, voided, cancelled, or reduced in coverage or in limits
except after 30 days prior written notice to the City by certified mail, return receipt requested.
(j) Acceptability of Insurers. Unless specifically approved in writing in advance by
the City, all insurance must be placed with insurers with a Best’s rating of no less than A-, VII.
All insurers must be licensed to do business in the State of Illinois.
5.6 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, employees, agents, and representatives as additional
insureds and with original endorsements affecting coverage required by this Article 5. The
certificates and endorsements for each insurance policy must be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms
provided by the City and in any event must be received and approved by the City before any work
commences. Other additional-insured endorsements may be utilized, if they provide a scope of
coverage at least as broad as the coverage stated on the ISO Additional Insured Endorsements CG
2010 or CG 2026. The City reserves the right to request a full certified copy of each insurance
policy and endorsement.
5.7 Sub-Consultants and Suppliers. The Consultant must include all sub-consultants
as insureds under its policies or must furnish separate certificates and endorsements for each
subcontractor. All coverage for subcontractors are subject to all of the requirements stated in this
Article 5, except its professional liability policy.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City’s request, defend the City and its officials, employees,
agents, and representatives (collectively the “Indemnified Parties”) as follows:
(a) Against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, costs, and expenses (collectively “Professional Liability Claims”), that may in any way
accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in
consequence of the negligent performance of any professional Services by the Consultant or its
employees or sub-consultants or that may in any way result therefrom, except only Claims arising
out of the sole legal cause of the City; and
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(b) Against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments,
costs, and expenses (collectively “General Liability Claims”), that may in any way accrue against
the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the
negligent act or omission of the Consultant or its employees or sub-consultants other than any
professional Service or that may in any way result therefrom, except only General Liability Claims
arising out of the sole legal cause of the City.
6.2 Notice of Claim to Consultant. The City must provide notice of a Claim to the
Consultant within 10 business days after the City acquires knowledge of that Claim.
6.3 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees
that any performance bond or insurance policy required by this Contract, or otherwise provided by
the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified
Parties or any one of them.
6.4 Withholding Payment. To the extent that any payment is due to the Consultant
under this Contract, the City may withhold that payment to protect itself against any loss until all
claims, suits, or judgments have been settled or discharged and evidence to that effect has been
furnished to the satisfaction of the City.
6.5 Limit on Duty to Indemnify. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted primarily from the negligence or willful
misconduct of the Indemnified Party.
ARTICLE 7. INFORMAL DISPUTE RESOLUTION
7.1 Dispute Resolution Panel. Any dispute between the City and the Consultant related
to this Master Contract or a Task Order will be submitted to a dispute resolution panel comprised
of two representatives of each Party who have been given the authority to agree to a resolution of
the dispute. The panel may meet or may conduct its discussions by telephone or other electronic
means. If the panel has failed to convene within two weeks after the request of either Party, or is
unable to resolve the dispute within 30 days, then either Party may exercise any other rights it has
under this Master Contract.
7.2 Communications in Nature of Settlement. All communications between the Parties
in connection with the attempted resolution of a dispute will be confidential and will deemed to
have been delivered in furtherance of dispute settlement and thus will be exempt from discovery
and production, and will not be admissible in evidence whether as an admission or otherwise, in
any arbitration, judicial, or other proceeding for the resolution of the dispute.
7.3 Performance of Services. During the dispute resolution process, the Consultant
must proceed diligently with the performance of Services.
ARTICLE 8. TERMINATION
8.1 Master Contract is At-Will. This Master Contract is at-will and may be terminated
by the City at any time at the City’s convenience, without reason or cause. If the City terminates
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this Master Contract without reason or cause, then the Consultant will be entitled to Compensation
for all Service performed by the Consultant up to the date of termination. The Consultant is not
entitled to compensation of any kind, including without limitation for lost profit, for any Services
not performed by the Consultant.
8.2 Termination by City for Breach. The City at any time, by written notice, may
terminate this Master Contract and any Task Order on account of breach by the Consultant and
failure of the Consultant to cure the breach within 10 days after that written notice or such further
time as the City may agree, in the City’s sole discretion, in response to a written notice from the
Consultant seeking additional time to cure. “Breach” by the Consultant includes (a) failure of the
Consultant to adhere to any terms or conditions of this Master Contract or any Task Order, (b)
failure of the Consultant to properly perform Services, (c) or failure of the Consultant to maintain
progress in the performance of Services so as to endanger proper performance of the Project within
the Project Schedule, (d) failure of the Consultant to have or maintain adequate financial or legal
capacity to properly complete a Project or any Services.
8.3 City Remedies. If the City terminates this Master Contract or any Task Order for
Breach by the Consultant, then the City will have the right, at its election and without prejudice to
any other remedies provided by law or equity, to pursue any one or more of the following remedies:
(a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
(b) The City may withhold any or all outstanding Compensation under any Task Order
to reimburse itself or pay for any and all costs, including without limitation reasonable attorneys’
fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in
response to any Breach. In that event, the City will pay any excess funds to the Consultant, if any,
after all of the City’s costs are reimbursed or paid. If the Compensation withheld by the City is
insufficient to reimburse the City for, or pay, all costs, then the City will has the right to recover
directly from the Consultant a sum of money sufficient to reimburse itself, or pay, all remaining
costs.
8.4 Termination for Convenience. If, after termination of this Master Contract by the
City for breach, it is determined that the Consultant was not in breach or that the termination
otherwise was irregular or improper, then the termination shall be deemed to have been made for
the convenience of the City under Section 8.1 of this Master Contract.
8.5 Termination by Consultant for Breach. The Consultant at any time, by written
notice, terminate this Master Contract on account of failure by the City to properly pay the
Consultant and failure of the City to cure the breach within 10 days after that written notice or such
further time as the Consultant may agree, in the Consultant’s sole discretion, in response to a
written notice from the City seeking additional time to cure.
8.6 Termination by Consultant without Cause. The Consultant may terminate this
Master Contract without cause on 30 days written notice to the City, except that no such
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termination will become effective until after the Consultant has completed, and the City has
approved and accepted, all Projects for which Task Orders have been issued and all Services
related to those Projects.
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract, the
Consultant is an independent consultant and is not, and may not be construed or deemed to be an
employee, agent, or joint venturer of the City.
9.2 Compliance with Laws; Communications with Regulators. The Consultant must
comply with all statutes, ordinances, codes, and regulations applicable to the Services. Except to
the extent expressly set forth in this Master Contract or a Task Order, the Consultant may not
communicate directly with applicable governmental regulatory agencies with regard to Services
without prior express authorization from the City. The Consultant must direct inquiries from
governmental regulatory agencies to the City for appropriate response.
9.3 Consultant Payments; Waivers of Liens. The Consultant must pay promptly for all
services, labor, materials, and equipment used or employed by the Consultant in the performance
of any Services and must not cause any materials, equipment, structures, buildings, premises, and
property of the City to be impressed with any mechanic’s lien or other liens. The Consultant, if
requested, must provide the City with reasonable evidence that all services, labor, materials, and
equipment have been paid in full and with waivers of lien as appropriate.
9.4 Permits and Licenses. Unless otherwise provided in a Task Order, the Consultant
must obtain and pay for all permits and licenses, registrations, qualifications, and other
governmental authorizations required by law that are associated with the Consultant’s performance
of Services.
9.5 Safety; Hazardous Materials.
(a) Protection of Health, Environment. The Consultant’s personnel must be
experienced and properly trained to perform the Services and must take adequate precautions to
protect human health and the environment in the performance of Services.
(b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous
condition relating to the Services, the Consultant must bring that condition to the attention of the
City.
(c) Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law (“Hazardous Materials”) at a Project
site or otherwise associated with Services, and the Consultant under those circumstances must take
appropriate precautions to protect its employees, sub-consultants, and suppliers.
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9.6 Intellectual Property. The Consultant may not infringe on any intellectual property
(including but not limited to patents, trademarks, or copyrights) (collectively “Intellectual
Property”) in the performance of Services. If ever the Consultant is alleged to have infringed on
any Intellectual Property, then, in addition to the Consultant’s obligations to indemnify
Indemnified Parties under this Master Contract, the Consultant also, at the sole discretion of the
City and at the Consultant’s sole expense (a) procure for the City the right to continue using the
infringing subject matter, or (b) replace or modify the infringing subject matter so that it becomes
non-infringing but still complies with the requirements of this Master Contract and the relevant
Task Order, or (c) reimburse the City for all payments made to the Consultant relating to or
impacted by the infringing material and all costs incurred by City resulting from such infringement.
9.7 Confidential Information. All information and data disclosed by the City and
developed or obtained under this Master Contract must be treated by the Consultant as proprietary
and confidential information (“Confidential Information”). The Consultant must not disclose
Confidential Information without the City’s prior written consent. No person may use Confidential
Information for any purpose other than for the proper performance of Services. The obligations
under this Section 9.7 does not apply to Confidential Information that is (i) in the public domain
without breach of this Contract, (ii) developed by the Consultant independently from this Master
Contract, (iii) received by the Consultant on a non-confidential basis from others who had a right
to disclose the information, or (iv) required by law to be disclosed, but only after prior written
notice has been received by City and City has had a reasonable opportunity to protect disclosure
of the Confidential Information. The Consultant must ensure that the foregoing obligations of
confidentiality and use extend to and bind the Consultant’s sub-consultants and suppliers.
9.8 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Master Contract (collectively “Data”), other than the
Consultant’s confidential information, will be and remain the sole property of the City. The
Consultant must promptly deliver all Data to the City at the City’s request. The Consultant is
responsible for the care and protection of the Data until that delivery. The Consultant may retain
one copy of the Data for the Consultant’s records subject to the Consultant’s continued compliance
with the provisions of this Article.
9.9 Copyrights and Patents. The Consultant agrees not to assert, or to allow persons
performing under the Consultant’s control to assert, any rights to Data or establish any claim under
design, patent, or copyright laws. It is expressly agreed that all copyrightable or patentable Data
produced as part of Services has been specifically commissioned by the City and is considered
“work for hire,” and that all copyrightable and other proprietary rights in that Data will vest solely
in the City. Further, the Consultant agrees that all rights under copyright and patent laws under
this Master Contract belong to the City. The Consultant hereby assigns any and all rights, title,
and interests under copyright, trademark, and patent law to the City and agrees to assist the City
in perfecting the same at the City’s expense.
9.10 Notices. Any notice or communication required by this Master Contract will be
deemed sufficiently given if in writing and when delivered personally or upon receipt of registered
or certified mail, postage prepaid, with the U.S. Postal Service and addressed as follows:
Exhibit A Page 20 of 27
If to the City: with a copy to:
City of Des Plaines City of Des Plaines
Public Works and Engineering Department 1420 Miner Street
1420 Miner Street Des Plaines, Illinois 60016
Des Plaines, Illinois 60016 Attn: City Manager
Attn: Director of Public Works
And Engineering
If to the Consultant: with a copy to:
____________________ ____________________
____________________ ____________________
____________________ ____________________
Attn: _______________ Attn: _______________
or to such other address as the party to whom notice is to be given has furnished in writing.
9.11 No Waiver by City. No act, order, approval, acceptance, or payment by the City,
nor any delay by the City in exercising any right under this Master Contract, will constitute or be
deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or
incomplete Services or operate to waive any requirement or provision of this Master Contract or
any remedy, power, or right of the City.
9.12 No Third-Party Beneficiaries. This Master Contract is for the benefit of the City
and the Consultant only and there can be no valid claim made or held against the City or the
Consultant by any third party to be a beneficiary under this Master Contract.
9.13 Survival of Terms. The following sections will survive the termination of this
Master Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.14 Assignments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Master Contract without the prior express written consent of the City. If
any aspect of this Master Contract is assigned or transferred, then the Consultant will remain
responsible to the City for the proper performance of the Consultant’s obligations under this
Master Contract. The terms and conditions of any agreement by the Consultant to assign or
transfer this Master Contract must include terms requiring the assignee or transferee to fully
comply with this Master Contract unless otherwise authorized in writing by the City.
9.15 Amendments. This Master Contract may be amended only in writing executed by
the City and the Consultant.
9.16 Governing Law. The validity, construction, and performance of this Master
Contract and all disputes between the parties arising out of or related to this Contract will be
governed by the laws of the State of Illinois without regard to choice or conflict of law rules or
regulations.
9.17 Compliance with Laws, Grant Regulations. All Services must be provided,
performed, and completed in accordance with all required governmental permits, licenses, or other
Exhibit A Page 21 of 27
Exhibit A Page 22 of 27
ATTACHMENT A
TASK ORDER
In accordance with Section 1.2 of the Master Contract dated ____________________, 20____
between the City of Des Plaines (the “City”) and UrbanHydro Engineering, Inc. (the
“Consultant”), the Parties agree to the following Task Number ___:
1. Contracted Services:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
2. Project Schedule (attach schedule if appropriate):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
3. Project Completion Date:
All Contracted Services must be completed on or before: ___________________, 20___.
4. Project Specific Pricing (if applicable):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
5. Additional Changes to the Master Contract (if applicable):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
[signature page follows]
Exhibit A Page 23 of 27
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works __________________________________
And Engineering Name (Printed or Typed)
____________________, 20____ ____________________, 20____
Date Date
If greater than, $2,500, the City Manager’s signature is required.
______________________________________
Signature
City Manager
____________________, 20____
Date
If compensation greater than $20,000, then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor’s signature is required.
_______________________________________
Signature
City Manager
____________________, 20____
Date
Exhibit A Page 24 of 27
UrbanHydro Engineering, Inc
2018 BILLING RATES
For the
City of Des Plaines
The CONSULTANT will bill the CITY for all tasks, assignments, and work performed in
accordance with the following schedule of labor rates:
Employee Classification Wage Rate Range x 2.00 Multiplier
Principal $45.00 - $50.00 $90.00 - $100.00
Senior Engineer $40.00 - $50.00 $80.00 - $100.00
Technician $20.00 - $32.00 $40.00 - $64.00
Administration $18.00 - $25.00 $36.00 - $50.00
ATTACHMENT B
PRICING SCHEDULE
Exhibit A Page 25 of 27
ATTACHMENT C
TASK CHANGE ORDER FOR TASK NUMBER ____
In accordance with Section 4.1 of the Master Contract dated _______________, 20____ between
the City of Des Plaines (the “City”) and ________________ (the “Consultant”), the Parties agree
to the following Task Change Order for Task Number ___:
1. Change in Contracted Services:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
2. Change in Project Schedule (attach schedule if appropriate):
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3. Change in Project Completion Date:
All Contracted Services must be completed on or before ____________________, 20____
4. Change in Compensation:
___________________________________________________________________________
___________________________________________________________________________
5. Change in Project Specific Pricing (if applicable).
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
ALL OTHER TERMS AND CONDITIONS
OF THE CONTRACT REMAIN UNCHANGED
[signature page follows]
Exhibit A Page 26 of 27
CITY CONSULTANT
_______________________________ __________________________________
Signature Signature
Director of Public Works __________________________________
And Engineering Name (printed or typed)
____________________, 20____ ____________________, 20____
Date Date
If compensation increase greater than $2,500, then the City Manager’s signature is required.
_______________________________
Signature
City Manager
____________________, 20____
Date
If compensation greater than $20,000, then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor’s signature is required.
_______________________________
Signature
City Manager
____________________, 20____
Date
#10250753_v1
Exhibit A Page 27 of 27
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: November 29, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Davorka I. Kirincic, AICP, Associate Planner / CDBG Administrator
Subject: Program Year 2017 CDBG Consolidated Annual Performance & Evaluation Report Adoption
Issue: The Consolidated Annual Performance & Evaluation Report (CAPER) is an annual document detailing
the accomplishments of the Community Development Block Grant (CDBG) program and requires City Council
approval before submitting to the U.S. Department of Housing and Urban Development (HUD).
Analysis: The City of Des Plaines Program Year (PY) 2017 CAPER summarizes the program performance of
Year 1 of the CDBG Consolidated Plan (PY2017 Action Plan, October 1, 2017 to September 30, 2018). The
CAPER reports on the expenditures and accomplishments of the public service, housing, and infrastructure
programs performed in respect to the goals established in the Action Plan. It is summarized in the memorandum
transmitting the resolution and complete package for the Consent Agenda.
This public hearing will complete the required public comment period as required by HUD. The 15-day public
comment period for the CAPER began November 30, 2018, following a legal notice published in the Journal and
Topics on November 14, 2018. The CAPER is available for public viewing at the following link, as well as at
City Hall.
https://www.desplaines.org/civicax/filebank/blobdload.aspx?t=50472.62&BlobID=26521
Recommendation: I recommend that the City Council approve Resolution R-220-18 approving the PY2017
Consolidated Annual Performance & Evaluation Report.
Attachments:
Attachment 1: PY2017 CAPER Legal Notice
Attachment 2: R-220-18
Exhibits:
Exhibit A: PY2017 CAPER Executive Summary (full document available online)
MEMORANDUM
Page 1 of 26
CITY OF DES PLAINES
PUBLIC COMMENT PERIOD and PUBLIC HEARING for the:
Community Development Block Grant Program Year 2017
CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT
PUBLIC COMMENT PERIOD
Notice is hereby given that the City of Des Plaines Program Year 2017 Community
Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation
Report (CAPER) will be available for public review and comment beginning Friday,
November 30, 2018. The CAPER is the City’s annual CDBG report to the U.S. Department
of Housing and Urban Development (HUD). It will reflect the Program Year 2017 results,
which began October 1, 2017 and ended September 30, 2018.
The City of Des Plaines invites comments on the CAPER. The 15-day (minimum) public
comment period will begin Friday, November 30, 2018 and end Monday, December 17,
2018. The report will be available by visiting the Community and Economic
Development Department, 1420 Miner Street, Des Plaines, IL. 60016 and via internet at:
https://www.desplaines.org/civicax/filebank/blobdload.aspx?t=50472.62&BlobID=26521
PUBLIC HEARING
A public hearing on the CAPER will be held during the regularly scheduled City Council
meeting on Monday, December 17, 2018. The public hearing will begin at 7:00 p.m. in
Room 102 of the Des Plaines Civic Center, 1420 Miner Street, Des Plaines, IL 60016.
Written citizen comments will be submitted with the CAPER to HUD after the hearing.
For more information, please contact the CDBG Administrator at 847-391-5381 or
dkirincic@desplaines.org.
Attachment 1 Page 2 of 26
CITY OF DES PLAINES
RESOLUTION R - 220 - 18
A RESOLUTION APPROVING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT FOR PROGRAM YEAR 2017.
WHEREAS, the City is a designated entitlement community under the Community
Development Block Grant ("CDBG") program administered by the United States Department of
Housing and Urban Development ("HUD"); and
WHEREAS, in accordance with federal regulations, the City must obtain HUD approval
of a "Consolidated Plan" every five years and an "Action Plan" every year prior to the disbursement
of CDBG funds to the City by HUD; and
WHEREAS, each year the City must submit to HUD a CDBG Consolidated Annual
Performance and Evaluation Report ("CAPER") that describes the City's CDBG-funded activities
for the program year; and
WHEREAS, the 2017 program year began on October 1, 2017 and ended September 30,
2018; and
WHEREAS, the City accepted public comment on the 2017 CAPER from November 30,
2018 through December 17, 2018; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the 2017 CAPER and submit it to HUD;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF 2017 CAPER. The City Council hereby approves the
2017 CAPER in substantially the form attached to this Resolution as Exhibit A.
Attachment 2 Page 3 of 26
SECTION 3: AUTHORIZATION TO SUBMIT 2017 CAPER TO HUD. The City
Council hereby authorizes and directs the City Manager, on behalf of the City, to submit the 2017
CAPER to HUD not later than December 30, 2018.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving CDBG CAPER Report PY2017
Attachment 2 Page 4 of 26
1
CAPER
2017 Consolidated Annual Performance and Evaluation Report
FOR COMMUNITY DEVELOPMENT
BLOCK GRANT
TO BE SUBMITTED TO THE
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
PROGRAM YEAR 2017
(October 1, 2017 – September 30, 2018)
Prepared by the City of Des Plaines
Community and Economic Development Department
4120 Miner Street
Des Plaines, Illinois 60016
DRAFT COPY FOR THE PUBLIC HEARING AND ADOPTION
December 17, 2018
Exhibit A Page 5 of 26
2
PY2017 CAPER
Executive Summary
Introduction
The Community Development Block Grant (CDBG) is a federally funded program of the U.S. Department of Housing and Urban Development
(HUD). Established in 1974, CDBG has been vital for helping local governments tackle the challenges facing their communities. As a CDBG
entitlement community with a population of over 58,000, the City of Des Plaines receives an annual allocation of funding based on a federal grant
funding formula. The City of Des Plaines Community and Economic Development Department administers and works closely with HUD to
ensure efficient programming. Per the national objective, all program activities aim to benefit low-and moderate-income persons, prevent or
eliminate blight, and/or meet an emergency need of the community.
There are three essential documents required by HUD from all recipients of the CDBG program: The Consolidated Plan, Annual Action Plan (Action
Plan), and Consolidated Annual Performance and Evaluation Report (CAPER). The CDBG Consolidated Plan must be submitted every five (5)
years and provides a snapshot of a community’s current conditions and establishes long-term objectives, strategies, and goals to alleviate the
issues identified. The Action Plan allows the community to make annual adjustments to meet both the goals benchmarked in the Consolidated Plan
or handle newer issues that may occur. The CAPER provides the accomplishment figures compared to the goals referenced in the Consolidated
and Action Plan. Both the Action Plan and its respective CAPER must be submitted annually.
The current Consolidated Plan includes the program years 2015 through 2019 (October 1, 2015 to September 30, 2019). To that end, the City of
Des Plaines PY2017 CAPER reflects on the accomplishments of Year three (October 1, 2017 to September 30, 2018) of the Consolidated
Plan (PY2017 Action Plan).
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CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The City of Des Plaines has made progress on its one-year Action Plan that is appropriate with the expected pace of the vision, goals, and objectives
of the Strategic Plan in the five-year Consolidated Plan. High priority needs accomplished included affordable housing, homelessness prevention,
other special housing/non-homeless needs and public service needs. Public facilities and public infrastructure were identified as medium priority
needs. In the third quarter of PY2014, there was a change of staff within the CED department which resulted in the discovery of unspent funds from
previous years. The new staff created a new five-year Consolidated Plan and planned to moderately increase spending of funds during the next five
years to draw down the unspent funds. These plans included increasing funds for home rehabilitation programs, the Public Facility Program, and the
Public Infrastructure Improvement Program. As a new introduction to the City’s Consolidated Plan, back up projects were identified in many areas to
ensure the ability to draw down sufficient funds on an annual basis. With the mentioned changes, staff successfully spent almost all accumulated
unspent funds from previous years and have remaining balance of $269.25 left over to be programmed for PY2018.
• Home rehabilitation programs: The City of Des Plaines has focused the CDBG program towards providing decent housing by preserving the
existing housing stock and improving the overall quality of the community’s low-and moderate-income neighborhoods. To that end, the
PY2015-19 Consolidated Plan allocated close to 35% of its annual CDBG budget to fund programs designed to address the affordable housing
needs of low-and moderate-income residents. A description of the housing programs are as follows:
The Home Repair Program (HRP) had been the central activity of the City’s CDBG Program. During the last few years, the Annual
Action Plans increase the HRP allocation based on the trend of previous program years. This approach had initially shown success
by creating the opportunity to serve low-and moderate-income areas (LMA) with specific home repair projects. However, later
obstacles resulted in some projects not being completed causing funds to accumulate from the previous years. In the last couple
years, staff put additional effort to better promote the HRP program, which resulted in an increase in HRP applicants and a waiting
list. Additionally, staff looked into ways to modify program requirements to ensure that it would be easier for households to comply
and complete the projects in the program year. Aforementioned efforts resulted in completing repair of seven households with CDBG
funds for PY2017. Staff will continue allocating funds towards the HRP program.
The Minor Repair Program (MRP) was introduced in PY2015 as a pilot program primarily targeting seniors in need of minor home
repairs and the opportunity to live and age in the comfort of their own homes. Unfortunately in PY2017, no households were able to
qualify for the program. To improve participation, in the PY2017 staff reduced the years a lien which would be placed on the property
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of homeowner. Instead of the placing a lien on a property for 10 years, it has been reduced to three years. Staff will continue allocating
funds towards the MRP program.
The Emergency Repair Program (ERP) has proven to be effective in maintaining decent housing by assisting low-and moderate-
income households during emergency situations. Typical housing activities include temporary repairs to a leaking roof and
plumbing/heating issues. Often, the maximum grant amount ($2,500) was not enough, and staff increased funding starting with
PY2017 to $3,000. In PY2017, only one household qualified for this program. Staff will continue allocating funds towards the ERP
program.
• Improve Public Facilities: The Des Plaines Strategic Plan identified the use of CDBG funds to improve park facilities in high density LMA
residential neighborhoods: The Apache Park Neighborhood Project, completed in PY2015, received $200,000. The Seminole Public Park
Rehabilitation project was completed in PY2016 in the amount of $102,149. Additionally, the Seminole Park Playground Improvement Project
was completed in PY2017 in the amount of $75,000.
• Public Infrastructure Improvement Projects: These projects encompass a wide range of eligible activities that include infrastructure/facilities
construction and rehabilitation to assist primarily residential LMA. In recent years, the City was able to improve the conditions of public
sidewalks and alleys in low-and moderate-income areas in an efficient manner. In PY2017, four existing intersection sidewalks were improved
to comply with ADA requirements at: Scott Street and Nimitz Drive; Scott Street and Sunset Drive; Craig Drive and Pratt Avenue; and Plainfield
Drive and Everett Avenue. Furthermore, new street lights were installed on existing light poles throughout the Apache Park Neighborhood.
All subject projects are located in low-and moderate-income areas of the City.
• Public Service Programs: Four public service sub-recipient organizations received CDBG funding in PY2017. All CDBG projects/activities
were completed by the end of PY2017. The City of Des Plaines collaborates with several public service not-for-profit agencies to assist the
needs of the homeless, persons at-risk, and transitional housing persons, as well as leading them towards more permanent independent living
solution.
The City works with Northwest Compass and the Center of Concern to provide homelessness prevention (at-risk) services through the CDBG
Counseling Housing and Homeless Prevention Program, respectively. Some of the services provided to low-and moderate-income residents
include one-on-one counseling, advice for landlord-tenant mediation, fair housing information, employment, Medicare insurance, legal and
financing counseling, emergency rent, mortgage aid, housing location assistance, and security deposit loans. In PY2017, these programs
have assisted a combined 280 residents.
High priority non-housing community development needs of the Consolidated Plan include senior and youth programs. In PY2017, the CDBG
program funded the Senior Housing and Supporting Services Program to provide the elderly with employment counseling and networking
resources (although available to all low-and moderate-income Des Plaines residents). In PY2017, this program assisted a combined 71
residents/households.
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Des Plaines continues to support programs that provide transitional housing and counseling towards permanent and independent living. Both
The Harbour Inc. and Women In Need Growing Stronger (WINGS) are nonprofit housing and social service agencies that provide emergency
and transitional housing for runaway youth and abused women as limited clientele/presumed benefits. During occupancy, participants are
presented with a wide range of counseling to improve their transition towards permanent housing. Aftercare and alternative agency resources
are also provided. In PY2017, Harbour Inc. and WINGS assisted seven and 11 persons, respectively.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the Consolidated Plan and explain, if
applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Spent Strategic Plan PY2017 Program Year
Goal Category Source / Amount Indicator Unit of Measure Expected Strategic
Plan
Actual Strategic
Plan
Percent Complete Expected –
Program Year
Actual –
Program Year
Percent Complet
e
Improve Public Facilities
*Capital
Improvements:
Improve Public
Facilities
Non-Housing
Community
Development
CDBG:
see below
Public Facility or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit
Low Income
Census Block
Groups- Persons
Assisted
6,263
*4,182
(1350)
66.77%
*1350
(1,638)
1,350 100.00%
Improve Public Infrastructure
*Capital
Improvements:
Improve Public
Infrastructure
Non-Housing
Community
Development
CDBG:
see below
Public Facilities or
Infrastructure Activities
other than Low/Moderate
Income Housing Benefit
Low Income Census
Block Groups-
Persons Assisted
20,000
*14,350
(2,546)
71.75%
*3,135
(2,773)
*3,135
(2,546)
100.00%
Make Housing Affordable, Accessible, and Sustainable
*Capital
Improvements:
Preserve
affordable,
accessible,
sustainable
housing
Affordable
Housing
CDBG:
See below
Homeowner Housing
Rehabilitated Low Moderate
Income Household
Housing Unit
(Home Rehabilitation
Programs: PY2016)
25
*18
(8)
72.00%
*8
(6)
8 100.00%
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Services: Provide Financial Assistance for Public Programs and Services
Provide Public
Services
Limited
Clientele
Homeless and
at risk of
Homeless
CDBG:
See below
Public Service activities
for Low/Moderate Income
Housing Benefit
Persons Assisted
(Center of Concern, Northwest Compass)
905
*1,161
(0)
128.29%
*358
(101)
358
100.00%
Provide Public
Services
Limited
Clientele
Presumed
Benefits
CDBG:
See below
Public Service activities
other than Low/Moderate
Income Housing Benefit
Persons Assisted
(WINGS, The Harbour)
55
*49
(11)
89.09%
*20
(11)
*17
(11)
85.00%
Planning and Administration: Conduct Planning and Administration Activities
Planning and
Administration:
Conduct
planning
Planning and
Administration
CDBG:
See below Other Other
(Planning and Administration)
N/A N/A N/A N/A N/A N/A
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
It is important to note that the staff was fairly new (only of a couple months on the job) while the five year Consolidated Plan was being completed and
all data entered was conducted by former staff. Due to aforementioned reasons, data (matrix codes and indicators) was not entered correctly in the
Consolidated Plan as well as in the PY2015, 2016 and PY2017 Action plans. For the previously mentioned reasons, data populated by IDIS for the
PY2017 CAPER (in parentheses) in the above table was incorrect, and staff manually entered the corrected data (marked with “*”).
*Capital Improvements: Improve Public Facilities and Improve Public Infrastructure - Due to unfamiliarity with IDIS, staff had incorrectly entered
geographical data into IDIS for the Consolidated Plan PY2015-2019, PY2015, PY2016 and PY2017 Action Plan. Staff used population data instead
of low-and moderate-income universal data. As a result, the PY2017 CAPER data shows an expected 1,638 people as unit of measurement instead
of 1,350 people for Census Block Group 806600-2 under “Capital Improvements: Improve Public Facilities” and an expected 2,773 people as unit of
measurement instead of 3,135 for Census Block Groups 806600-2, 770602-1,806501-1 and 806501-2 under “Capital Improvements: Improve Public
Infrastructure”.
*Services: Provide Financial Assistance for Public Programs and Services - In the table above, staff entered the data manually due to incorrect data
in the Consolidated Plan (as previously mentioned the wrong matrix code was used for the accomplishments for individual activities). The Homeless
Overnight Shelter was marked by mistake as an indicator (serving seven people), instead of Public Service Activities other than low-and moderate-
income Housing Benefit, under strategic goals for the Public Services: to Homeless & People at Risk in the PY2015-2019 Consolidated Plan.
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Additionally, Homeless Prevention was marked by mistake as indicator (serving 905 people), instead of Public Service Activities for low-and moderate-
income Housing Benefit. While an Amendment to the PY2015-2019 Consolidated Plan was underway, staff tried to correct the data errors. Instead
of deleting unit indicators, we were only able to correct the numbers and enter “0”. Subject activities are provided through current sub-recipients but
are not funded through the City of Des Plaines’s CDBG funds. The lines in the above table for the Indicators which were uploaded automatically with
number “0” are corrected and marked with asterisks in the IDIS PY2017 CAPER, and the same lines with the indicators showing “0” are deleted in this
CAPER word template.
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving
special attention to the highest priority activities identified.
Consistent with prior program years, the City’s use of CDBG funding distribution is generally broken down as follows: 35% home rehabilitation
programs, 15% public services, 20% program administration activities and rest for the public facilities and infrastructure improvements. This program
year, the City received a total funding of $277,583. In addition to that, there were unspent funds from previous years equating to approximately
$164,820. In an effort to draw down these funds, the City has conducted the following activities within the identified programs:
Preserve Affordable, Accessible, and Sustainable Housing These programs has been identified as a high priority need in the 2015-2019 Consolidated
Plan. Seven owner-occupied homes were improved via the City’s Home Repair Program, and no households were improved via the Minor Repair
Program, utilizing PY2017 funds. The Emergency Home Repair Program is also included in this goal, but it is intended to be used only on an as-
needed basis in the event of individual emergency. There was only one household in need of the Emergency Home Repair Program during PY2017,
the remaining balance will be carried forward and used during PY2018.
During PY2015, staff dramatically increased public advertising and awareness of Home Rehabilitation Programs. As a result, Northwest Housing
Partnership, as an administrator of these programs, had a waitlist of 11 qualified households for these programs in PY2017. Unfortunately, quite a
few households were unable to complete the program for varying reasons. Staff is still researching existing processes and procedures to make sure
it will be easier for households to comply and complete projects for the next program year. A total of $192,751.16 was used for all three home
rehabilitation programs. Due to the high interest in housing rehabilitation programs this year, staff is continuing to fund the Home Repair Program and
Minor Repair Program with $168,304 and $21,275, respectively for PY2018. Staff will also continue to fund $6,000 to the Emergency Repair Program
as has been done in previous years.
Provide Public Services These programs are high priority needs but are limited to 15% of the total annual grant. Nearly 100% of planned funds were
expended to support organizations that provided counseling, supportive, and referral services; child and youth services; senior services that enabled
them to “age in place”; special needs services; health care services; financial, career, and employment counseling services; interpretation services
with multilingual staff; and housing-related services by addressing issues such as homelessness prevention, helping homelessness. A total amount
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of $32,200 was spent in PY2017 on the mentioned public social services. Additionally, an amount of $9,000 was awarded to social service agencies
that provide emergency and transitional housing for a runaway girls and abused women as limited clientele/ presumed benefits.
Improve Public Facilities Although this program is typically of medium priority, the City used funds previously accumulated and funded the Seminole
Park Playground Improvement Project which totaled $75,000 in funds. At a minimum, 620 low-and moderate-income households or 1,350 low-and
moderate-income persons within the aforementioned census block benefited from the improved public facility completed by this project.
Improve Public Infrastructure The City of Des Plaines completed a variety of activities as a part of the Infrastructure Improvement Program (IIP). The
qualifying projects found within the Department of Public Works Capital Improvement Plan were anticipated to cost $41,336. However, the additional
$23,394 in funding was available as a “backup project” to fulfill spending of the accumulated funds. This year, four existing intersection sidewalks were
improved to be in compliance with ADA requirements totaled $46.609.90 in funds. Additionally, the entire Apache Park Neighborhood underwent
street improvement with installation of new lights on existing light poles spending $18,120.85 in CDBG funds.
Conduct Planning and Administration Activities The city staff regularly contacted sub-recipients, including activities such as agreement preparation
and execution, quarterly reporting, reimbursement processing, monitoring, and on-site pre-construction meetings and post-construction
administration. Additional activities included monthly lunch workshops, collaborating with other north suburban CDBG entitlement communities, and
creating consistent monitoring and reporting activities especially for sub-recipients that receive funding from multiple entitlement communities).
The City of Des Plaines PR-26 for PY2017 is showing $50 for an adjustment towards total expenditures (Line 14) and an adjustment to compute total
PA obligations (Line 40) due to the fact that $50 was spent over the maximum allowed (20% max. allowed of total annual grant) for the PY2016
Planning and Administration (IDIS Activity #762). This mistake occurred because of the IDIS system did not automatically deduct the $50 (which was
funded with Program Income) from the total funded amount with the PY2016 Entitlement fund (EN) for the activity. At that time all funds for the PY2016
were already spent on other activities and only a small amount was spent above the maximum allowed amount, HUD local office and a HUD Exchange
help desk representative recommended to deduct $50 on the PR-26 (Line 14 and 40) and add it up on the same lines for the PR-26 under PY2017.
For that reason, an amount of 55,516 was funded, but $50 less of that amount was spent, this allowing for a grand total of $ 55,466 for the PY2017
Planning and Administration.
Timeliness: PR-56
On August 2, 2017, the Chicago HUD Office conducted an annual timeliness test of Des Plaines’ CDBG expenditures. It was determined that Des
Plaines’ timeliness ratio was under 1.5 and Des Plaines was in compliance with the timeliness performance standard.
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CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)
CDBG
White 253
Black or African American 52
Asian 44
American Indian or American Native 2
Other multi-racial 18
Total 369
Hispanic 95
Not Hispanic 274
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
Des Plaines is a racially and ethnically diverse community, as is reflected in the resident data above.
Per the PR-03c-Public Service Activities, a total of 369 Des Plaines residents were served during PY2017,
including the races in Table 2. In addition to the beneficiaries reported above, six White and one Native
Hawaiian/Other Pacific Islander household were assisted through Home Repair Program and one White
household was assisted through our Emergency Repair Program. Public facility and infrastructure
improvements which included Seminole Park playground and ADA compliance intersection sidewalk
improvements, benefited all the residents of those low-and moderate-income census block groups.
Exhibit A Page 13 of 26
10
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made Available Amount Expended During Program Year
CDBG $442,453.15 442,183.90
Table 3 – Resources Made Available
Narrative
The City received an entitlement allocation of $277,583 which is higher than the estimated yearly amount of
$270,000 in the Consolidated Plan. This, along with carryover funds of 164,820.15 from previous years, and
Program Income of $50 resulted in the City having and expending fewer funds than the entitlement received
for PY2017. In accordance with HUD instructions for PY 2017 drawdowns, the City first used the Program
Income funds ($50) which is shown on Line 05 of the PR-26, then used PY2017 Entitlement funds. Utilizing
planned backup projects, staff successfully spent all accumulated unspent funds from previous years and
have a balance of only $269.25 left to be programed for PY2018.
The "Amount Expended during Program Year 2017" for PY2017 ($442,183.90) is shown on Line 15 of the
PR-26.
Identify the geographic distribution and location of investments
Target Area Planned Percentage of Allocation
Actual Percentage of Allocation
Narrative Description
Des Plaines City Wide (PY2017) 56 56 All other CDBG projects
Low/Moderate-Income Areas (PY2017)
Census Block Groups:
806600-2; 770602-1; 806501-1 and 806501-2 44 44
Block Groups where at least
41.26% of households are
low-and moderate-income
Table 4 – Identify the geographic distribution and location of investments
Narrative
The 56% of the CDBG funds were spent as a planned city-wide, through home rehabilitation projects, public
social service programs and planning and administration. All of these programs only serve qualified low-and
moderate-income households.
Des Plaines has 11 eligible Census Block Groups with >41.26% low-and moderate-income persons,
generally located along the southern portion of the City. These areas are the City’s top priorities for allocating
CDBG dollars as backup projects, as they meet the CDBG eligibility requirements. The City budgeted and
spent 27% of its planned allocation on Seminole Park Playground Improvement. Also, the City budgeted and
spent 17% of its planned public infrastructure improvement projects (ADA Compliance Intersection Sidewalk
Improvement and Apache Park Neighborhood Street Lighting Improvement). A total of 44% funds were spent
to serve Des Plaines residents at eligible aforementioned Census Block Groups (listed above in Table 4).
Exhibit A Page 14 of 26
11
As mentioned earlier, due to unfamiliarity with IDIS and the program in general, new staff incorrectly entered
geographical data into IDIS for the Consolidated Plan PY2015-2019, PY2015, PY2016 and PY2017 Action
Plan. Staff used population data instead of low-and moderate-income universal data for the Census Block
Groups. To make sure that data is entered correctly in the future, the staff made a new table that includes
the correct data (below).
Exhibit A Page 15 of 26
12
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including
a description of how matching requirements were satisfied, as well as how any publicly owned land
or property located within the jurisdiction that were used to address the needs identified in the plan.
The public infrastructure improvement projects had cost shares sourced by the City’s capital fund, and
planning and administration staff had cost shares sourced by the City’s general fund. The Seminole Park
Playground Improvement shared the cost with the Des Plaines Park District.
Also, the City’s sub-recipients, including North West Housing Partnership, Northwest Compass Inc., WINGS,
The Harbour and the Center of Concern, used CDBG funds to leverage HUD, State, municipal and private
resources to operate programs for incorporated City of Des Plaines residents. In terms of housing projects,
some Home Rehabilitation Program participants are able to fully fund the balance of their rehabilitation
project that exceeds their forgivable loan/grant amount. Public infrastructure and facility projects funded
by CDBG are typically leveraged with separate public funding to complete larger projects. For instance,
CDBG funds were used to help fill funding gaps in larger scale projects such as: Apache Neighborhood Park
Rehabilitation in PY2014 and PY2015; Seminole Park Renovation in PY2016 and Seminole Park
Playground Improvement in PY2017-all done by the Des Plaines Park District. Two infrastructure
projects/ADA Compliance Intersection Sidewalk Improvements and Apache Neighborhood Street Lighting
were done as backup projects in PY2017 by the City’s Public Works and Engineering Department.
Exhibit A Page 16 of 26
13
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and
middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be provided
affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 0 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 0 0
Table 5- Number of Households
One-Year Goal Actual
Number of households supported through Rental
Assistance 0
Number of households supported through The
Production of New Units 0
Number of households supported through Rehab
of Existing Units 8 8
Number of households supported through
Acquisition of Existing Units 0
Total 8 8
Table 6 - Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
During PY2017, eight non-homeless affordable housing units, with total of 24 occupants/residents,
participated in the home rehabilitation programs, while 25 units are projected for the five-year Consolidated
Plan term. If this pace continues on an annual basis, the 25 unit goal will be achieved. These programs are
in demand; however, not everyone is eligible, as prospective recipients are turned away due to their
household incomes exceeding income requirements. Unfortunately, not all the households from the waitlist
went through housing programs, and staff is continuously looking into ways to modify the program
requirements to ensure that it will be easier for households to comply and complete projects. In that matter,
in PY2017, staff already reduced the lien term requirement for the MRP from ten years to three years in order
to increase participation. Staff will continue allocating funds towards housing rehabilitation programs.
Emergency Home Repair Program funds are only used in case of an emergency/as needed, and this year
only one household was served.
Discuss how these outcomes will impact future annual action plans.
Modifications were made to the upcoming PY2018 Annual Action Plan to keep funds for the home
Exhibit A Page 17 of 26
14
rehabilitation programs in response to the increased demand for these programs, and also to diversify the
type of programs which will be administered through sub-recipient.
Include the number of extremely low-income, low-income, and moderate-income persons served by
each activity where information on income by family size is required to determine the eligibility of the
activity.
Number of Persons Served CDBG Actual HOME Actual
Extremely Low-income 1h (1p) 0
Low-income 0 0
Moderate-income 7h (23p) 0
Total 8h (24p) 0
Table 7 – Number of Persons Served
Narrative Information
The IDIS populated the number of households instead of the number of persons in the table above. Staff
manually entered the actual number of people (marked in parentheses). A total of eight households received
housing rehabilitation programs. A total of 24 people benefited from home rehabilitation programs.
The City does not directly receive HOME funds; thus, no data is provided.
Exhibit A Page 18 of 26
15
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual
needs
Des Plaines’ primarily enlists social service agencies who have the expertise and capacity to tackle the
difficult issue of homelessness. Specifically, Des Plaines works with The Harbour, an agency that provides
services to homeless and at-risk of homelessness youth, Women in Need Growing Stronger (WINGS), who
provides services to homeless and at-risk of homelessness victims of domestic violence, and Center of
Concern, who provides services to the entire spectrum of homeless and at-risk of homeless citizens. The
City of Des Plaines Department of Health and Human Services and Police Department will continue to reach
out to homeless persons, refer them to the social service programs available to them via the City’s CDBG
sub-recipient, and relate their needs to the Des Plaines CDBG staff.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City of Des Plaines’ Health and Human Services Department is able to provide assistance to individuals
and families in need of transitional housing by providing referrals to, and information about, various agencies
that serve and work with the homeless. These area agencies include Connections with the Homeless,
Journey from PADS to Hope, Salvation Army, and Resurrection Hospital. The Health and Human Services
Department also provides money for gas, food or transportation as it applies to the current situation. Des
Plaines also has several free dinners available to any resident in need of food.
The City provides CDBG funding to WINGS, an organization that provides housing and services to women
and children who are homeless or living with issues of domestic violence through Safe House Emergency
Shelter (Domestic Violence) Program. Their primary goal is to provide safety, long-term stability, shelter,
food, clothing and other resources (i.e. case management, career development) to women and their children.
The City also provides CDBG funding to the Harbour, an organization that provides safe and transitional
housing for youth ages 12-21. The goal of the program is to provide comprehensive services to homeless
youth in the form of short-term housing, transitional living and supportive services. Staff works with the youths
and their families to stabilize their circumstances and ensure that they receive the necessary assistance.
Services are aimed at placement in a safe and stable living situation and eventually reuniting the participants
with their family.
Exhibit A Page 19 of 26
16
Helping low-income individuals and families avoid becoming homeless, especially extremely low-
income individuals and families and those who are: likely to become homeless after being
discharged from publicly funded institutions and systems of care (such as health care facilities,
mental health facilities, foster care and other youth facilities, and corrections programs and
institutions); and, receiving assistance from public or private agencies that address housing, health,
social services, employment, education, or youth needs
Supporting homeless persons and families’ transition to stable permanent housing and independent living:
1. Outreach, including internet based, to the already homeless. Provide appropriate outreach to
strengthen the homeless person’s ability to identify resources, plan strategically, manage
relationships and build bridges to care and affordable housing in the community. Provide a special
focus on the most vulnerable which includes youth, persons with disabilities and age 50+ seniors.
2. Homeless Related Housing Counseling to the already homeless. Provide Housing Counseling that
includes housing options clarification, linkage to housing and homeless assistance funds, and short
term benefit counseling/financial planning. Provide special focus on preventing return to
homelessness strategies.
3. Homeless Housing Case Management. Provide coordinated housing assessment and services to
connect each, and sustain each individual and family with the best fit housing solution. Provide
comprehensive assessment, goal setting and linkage to care. Address vocational, mental health,
addiction, benefits management, financial counseling, and linkage to health care services.
4. Rapid Re-housing. Expand Rapid Re-housing resources to respond to episodic homelessness.
5. Sustainably Housed Support. Create ongoing, including internet based, educational and service
supports for populations-especially youth, persons with disabilities, and age 50+seniors who struggle
to function within the homeless services system of care. Provide special focus on preventing return
to homelessness strategies.
Helping homeless persons (especially chronically homeless individuals and families, families with
children, veterans and their families, and unaccompanied youth) make the transition to permanent
housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable
housing units, and preventing individuals and families who were recently homeless from becoming
homeless again
Most homeless assistance in Des Plaines is of a preventive nature as opposed to direct services to someone
without a residence; however, The Harbour helps homeless youth transition into permanent housing and
independent living.
Exhibit A Page 20 of 26
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CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
According to consultation with the Housing Authority of Cook County (HACC), there are no actions planned
to occur during City of Des Plaines CDBG program year 2017.
Actions taken to encourage public housing residents to become more involved in management and
participate in homeownership
According to consultation with the HACC, there are no actions planned to occur during Des Plaines CDBG
PY2017.
Actions taken to provide assistance to troubled PHAs
The HACC is not designated as troubled.
Exhibit A Page 21 of 26
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CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building
codes, fees and charges, growth limitations, and policies affecting the return on residential
investment. 91.220 (j); 91.320 (i)
It has been a goal and recommendation in both the City of Des Plaines Comprehensive and
Consolidated Plan to provide a variety of housing types to serve a wider range of residents and further fair
housing choice. Staff believes this will be achieved as the community gradually redevelops with a more
diversified housing stock.
In January of 2011, the City of Des Plaines received $90,300 in funding from the Model Communities Grant
Program for a number of initiatives targeted at reducing obesity and improving overall health of Des Plaines
residents. As part of the grant award, the City was able to work with the Active Transportation Alliance on a
year-and-a-half long public planning process that culminated in the creation of a Complete Streets Policy, an
Active Transportation Plan, and a city-wide School Travel Plan that will guide future development in the City.
In addition, the grant funding allowed for the purchase of more than 100 bike racks for installation throughout
the City.
The City will approach every transportation improvement and project phase as an opportunity to create safer
and more accessible streets and corridors for users of all ages and abilities, with an emphasis on prioritizing
the needs of pedestrians, bicyclists, and transit users.
The City will continue to support local organizations in their efforts to maintain or create affordable units for
existing and future Des Plaines residents, including the conversion of units to eliminate barriers to ADA-
accessibility.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The City has distributed, and will continue to fairly distribute, CDBG funding to organizations who will attempt
to address the obstacles in meeting the underserved needs of the community.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) – (different heading in IDIS)
The City’s Building Division has monitored and will continue to monitor lead levels in homes participating in
the Home Rehabilitation Programs where paint disturbance will occur, or there are deteriorating paint
conditions. Many homes accepted to the Home Repair and Minor Repair Program were screened for lead
paint and provided with abatement information. Follow-up and clearance inspections were also performed
following the rehabilitation of homes if lead paint stabilization was completed. Homes built on or after 1978
and/or housed exclusively for the elderly or people with disabilities were exempt from the lead safe housing
rule requirements. For PY2017, seven households were notified of no lead based paint present in their
homes after testing, four were reported with no paint disturbed, and one household reported of lead paint
removal being completed.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
Exhibit A Page 22 of 26
19
The City has maintained and will continue to work toward maintaining or increasing, affordable housing,
providing a stable base environment from which to work. Des Plaines has sought to reduce the number
of poverty level families by funding programs and services targeted at the demographic groups most
likely to be at risk. In general, poverty rates are disproportionately represented by single female head of
households and minority female head of households. A large percentage of these households were very low
income 50% of median income.
In addition, the City’s Economic Development Coordinator is making strides to grow the City’s economy by
working to redevelop vacant properties and commercial spaces and attracting new businesses to Des
Plaines. Most, if not all of the economic development activities will be accomplished by utilizing tax increment
finance (TIF), and the general funds, with no CDBG funding.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
City staff provided, and will continue to provide, technical assistance to sub-recipients throughout the program
year, including on-site pre-construction meetings, quarterly reporting assistance, and on-site yearly
monitoring visits.
Since the City’s 2015 HUD monitoring visit, policies and procedures related to grant management have been
monitored, updated as needed, and documented in the CDBG procedures folder. CDBG administration staff
will continue to look for operational efficiencies and attend relevant training and conferences. In addition,
Des Plaines has worked with CDBG staff from Arlington Heights, Mount Prospect, Palatine, Schaumburg,
Skokie, and others, as we look to establish consistent reporting and procedures. Such collaboration further
enables organizations that serve two or more of our communities to efficiently run their programs that receive
CDBG funding.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
In addition to the aforementioned technical assistance and monitoring activities, Community and Economic
Development, Public Health, and Human Services staff members have collaborated and will continue to
collaborate, with each other and reach out to housing and social services agencies as needed. The public
services sub recipients receive further monitoring when they are new to the program, have new staff, and/or
possible discrepancies are found in their quarterly reporting.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions
analysis of impediments to fair housing choice. 91.520(a)
The City is committed to making Des Plaines a better place to live, work, and play for all residents, workers,
and employers. The activities listed above will enhance this effort for low-and moderate-income residents,
households, and neighborhoods, and the community and the region as a whole.
Exhibit A Page 23 of 26
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CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including
minority business outreach and the comprehensive planning requirements
All sub-recipients are required to send quarterly reports which are reviewed on the quarterly basis by the
City’s CDBG Administrator. The City’s CDBG Administrator also monitors all sub-recipients on an annual
basis. In addition, public facilities and public infrastructure improvement projects involve pre-construction
meetings, where CDBG-related administration and expectations are explained to the contractor and sub-
recipient staff, payroll processing, etc. Finally, public services sub-recipients receive further monitoring when
they are new to the program, have new staff, and/or possible discrepancies are found in their quarterly
reporting.
Exhibit A Page 24 of 26
21
Citizen Participation Plan 91.105(d); 91.115(d)
Citizen Participation Plan 91.105(d); 91.115(d) – (different heading in IDIS)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on
performance reports.
The City of Des Plaines provides frequent workshops, publishes all required legal advertisements, and
conducts at least two public hearings every year. One public hearing occurred on June 5, 2017 in order to
adopt the PY2017 Annual Action Plan. A second public hearing will be held on December 17, 2018, after
the end of the Public Comment Period for the PY2017 CAPER in order to adopt the same.
A legal notice requesting public input on this CAPER was published on November 14, 2018 in the Journal
and Topics Newspaper. The 15-day comment period began on November 30, 2018, and will end at the
City Council meeting on December 17, 2018. The CAPER will be published in draft form and be available
to the public via the internet at:
https://www.desplaines.org/civicax/filebank/blobdload.aspx?t=50472.62&BlobID=26521 and in hard copy at
City Hall, Community and Economic Development Department (hours: 8:30 a.m. to 5:00 p.m., Monday-
Friday). Written feedback is requested via email, fax, or the United States Postal Service. City staff will
respond within 15 days of receipt of written comments. If any comments are received, they will be
forwarded to HUD accordingly.
Exhibit A Page 25 of 26
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CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
To date, no changes have been made to the CDBG program objectives. If a need of low-and moderate-
income residents arises during the five-year term of the Consolidated Plan and is not currently addressed in
the existing goals and objectives, staff will work with the appropriate staff and organizations to formally
consider an amendment to the Consolidated/Strategic Plan, and communicate that need with the City Council
during the next program year public participation cycle. Amendments to the plan(s) will be made as
appropriate. At this time, the only potential change envisioned is the number of persons, households and/or
housing units to be served may be amended if our projects are grossly over- or under-estimated.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
N/A
Exhibit A Page 26 of 26
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: December 6, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Subject: GovTempUSA, LLC Contract for Planner Position
Issue: The Community and Economic Development Department would like to continue utilizing the services
of GovTempUSA, LLC for the current vacant Planner position.
Analysis: The City’s Senior Planner left the employment of the City on November 9, 2018. City staff
immediately contacted GovTempUSA, LLC to fill that position on a temporary basis in an effort to maintain
the high level of planning and zoning services. The City has been utilizing GovTempUSA, LLC services for
over five years.
The City entered into an Employee Leasing Agreement with GovTempUSA, LLC on November 9, 2018, to
retain the temporary services of a Planner for the term of November 14, 2018 to January 18, 2019 at an hourly
rate of $70.00 per hour. As of December 2, 2018, the total amount expended under the Contract is $5,250.
The anticipated cost of the Agreement was $19,800. However, staff anticipates that the services of the
temporary Planner the GovTempUSA, LLC will be needed until March 15, 2019, unless the permanent
position is fulfilled sooner. Based on the agreed upon hourly rate, the total amount expended to date, and the
First Amendment extending the term to March 15, 2019, the not to exceed amount will be $40,000.
The City posted the full time Planner I position on November 28, 2018, anticipating to have the position filled
in February 2019.
Recommendation: I recommend the City Council approve Resolution R-221-18 approving the First
Amendment to the Contract with GovTempUSA, LLC to extend the term until March 15, 2019 in a total
amount not to exceed $40,000.
Attachments:
Attachment 1: Resolution R-221-18
Exhibits:
Exhibit A: First Amendment
Exhibit B: Original Contract
MEMORANDUM
Page 1 of 17
1
CITY OF DES PLAINES
RESOLUTION R - 221 - 18
A RESOLUTION APPROVING A FIRST AMENDMENT TO
THE AGREEMENT WITH GOVTEMPUSA, LLC FOR
TEMPORARY STAFFING SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has determined that it is necessary to hire a temporary planner until
it is able to hire a permanent planner (“Temporary Planner”); and
WHEREAS, GovTempUSA, LLC ("Consultant") provides recruiting and human
resources services to government entities; and
WHEREAS, the Consultant has provided temporary staffing services to the City in the
past to the City’s satisfaction; and
WHEREAS, on November 9, 2018, the City and Consultant entered into that certain
“Employee License Agreement” pursuant to which Consultant will provide a Temporary Planner
to the City (“Services”) for the term beginning November 14, 2018 and ending January 18, 2019
at the hourly rate of $70.00 per hour for the total not-to-exceed amount of $19,800 ("Agreement");
and
WHEREAS, the Agreement provides that it may be extended for up to eight additional
weeks at the previously agreed upon hourly rate; and
WHEREAS, the City currently anticipates that it will require the Services until March 15,
2019; and
WHEREAS, the City desires to enter into a first amendment to the Agreement with
Consultant to extend the term of the Agreement from January 19, 2019 to March 15, 2019 at the
hourly rate set forth in the Agreement (“First Amendment”), with the total amount expended
under the Agreement, as amended by the First Amendment, not to exceed $40,000; and
WHEREAS, in accordance with Section 1-10-2.A of the City Code of the City of Des
Plaines and the City purchasing policy, the City has determined that procurement of the Services
does not require competitive bidding because the Services require a high degree of professional
skill where the ability or fitness of the individual plays an important part; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the First Amendment to the Agreement with the Consultant;
Attachment 1 Page 2 of 17
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF FIRST AMENDMENT. The City Council hereby
approves the First Amendment to the Agreement in substantially the form attached to this
Resolution as Exhibit A, and in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE FIRST AMENDMENT. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, the final First Amendment only after receipt by the City Clerk of at least two
executed copies of the First Amendment from Consultant; provided, however, that if the City Clerk
does not receive such executed copies of the First Amendment from Consultant within 60 days
after the date of adoption of this Resolution, then this authority to execute and seal the First
Amendment shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2018.
APPROVED this _____ day of ______________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Agreement with GovTempUSA LLC for Temporary Staffing Services
Attachment 1 Page 3 of 17
FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN
THE CITY OF DES PLAINES AND GOVTEMPSUSA, LLC
FOR THE CONTRACT EMPLOYMENT OF A TEMPORARY PLANNER
THIS FIRST AMENDMENT is made and entered into as of the ___ day of
_________________, 2018, by and between the City of Des Plaines, an Illinois home rule
municipal corporation (“City”), and GovTempsUSA, LLC, an Illinois limited liability company
("Consultant"). In consideration of the recitals and mutual covenants and agreements set
forth in this First Amendment, the receipt and sufficiency of which are hereby acknowledged
and agreed, the parties agree as follows:
Section 1. Recitals.
A. The City and the Consultant entered into that certain "Employee Leasing
Agreement" dated as of November 9, 2018 ("Agreement").
B. Pursuant to the Agreement, the City agreed to procure from the Consultant
contract employment services for a temporary planner ("Services"), and the Consultant
agreed to provide the Services to the City.
C. The Agreement expires on January 18, 2019.
C. Section 5.1 of the Agreement provides that the City and the Consultant may
mutually agree to extend the Agreement for up to eight additional weeks, provided the
amendment is reduced to writing.
D. The City and Consultant desire to amend the Agreement (“First
Amendment”) to allow for an eight-week extension of the Agreement commencing January
19, 2019 and ending March 15, 2019 (“First Extension Term”).
Section 2. Definitions.
A. Definitions. All initial-capitalized words and phrases used throughout this
First Amendment have the meanings set forth in the various provisions of this First
Amendment. If a word or phrase is not specifically defined in this First Amendment, it has
the same meaning as in the Agreement.
B. Rules of Construction. Except as specifically provided in this First Amendment,
all terms, provisions and requirements contained in the Agreement and the remain
unchanged and in full force and effect. In the event of a conflict between the text of the
Agreement and the text of this First Amendment, the text of this First Amendment controls.
Section 3. First Extension.
The City and Consultant hereby amend Section 5.1 of the Agreement to allow for the
First Extension Term and hereby extend the term of the Agreement for the Services for a
period commencing January 19, 2018 and ending March 15, 2019.
Section 4. Effect.
All terms, conditions, and provisions of the Agreement, including pricing, that are not
specifically amended, modified, or supplemented by this First Amendment will remain
unchanged and in full force and effect as if fully set forth herein. In the event of a conflict
Exhibit A Page 4 of 17
2
between the text of the Agreement, or any part thereof, and the text of this First Amendment,
the text of this First Amendment will control.
IN WITNESS WHEREOF, the parties have caused this First Amendment to be
executed by their duly authorized representatives.
ATTEST: CITY OF DES PLAINES
By: _________________________ By:____________________________
City Clerk City Manager
Date: ________________________ Date: __________________________
WITNESS: GOVTEMPSUSA, LLC
By: _________________________ By: _______________________________
By: By:
Date: _______________________ Date: __________________________
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1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5312
desplaines.org
Date: December 5, 2018
To: Michael Bartholomew, MCP, LEED-AP, City Manager
From: Linda DeTomasi, Director of Media Services
Subject: Renewal of Website Contract with Granicus, LLC
Issue: The original contract for website maintenance, hosting and support services was originally negotiated
with Civica Software, Inc. in August 2015. Three months later, the company was purchased by Granicus
LLC, which honored Civica’s contract terms and conditions. This three-year contract is now scheduled to
expire on December 31, 2018, which started the negotiation of a new three-year contract with Granicus.
Analysis: The Granicus team has proven to be very responsive to the City’s support issues, programming
questions, and requests for custom modules to fit our website needs. Today, the City’s online presence
reflects a modern, user-friendly design that is maintained through a partnership with Granicus and our
Media Services team.
Recommendation: With approval from the Cit y Manager, it is our recommendation that the City of Des
Plaines enter into the attached three-year contract with Granicus, LLC. The contract terms will commence
on January 1, 2019 and continue for three years until December 31, 2021. The total cost for three years of
website maintenance, hosting and support services is not to exceed $32,473.00. The proposal also includes
two one-year renewals if deemed necessary.
Attachments:
Resolution R – 209 – 18
Exhibit A – Master Subscription Agreement
Exhibit B – Proposal
Page 1 of 15
CITY OF DES PLAINES
RESOLUTION R - 209 - 18
A RESOLUTION APPROVING A THREE-YEAR
AGREEMENT WITH GRANICUS, LLC FOR WEBSITE
MAINTENANCE, HOSTING, AND SUPPORT SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds for use during the 2019 fiscal year for website
maintenance, hosting, and support of the City’s public website (collectively, “Services”); and
WHEREAS, in accordance with Chapter 10 of the City Code of the City of Des Plaines
and the City’s purchasing policy, the City Council has determined that procurement of the Services
does not require competitive bidding because the Services require a high degree of professional
skill where the ability or fitness of the individual plays an important part; and
WHEREAS, Granicus, LLC (“Consultant”) has provided the Services to the City in the
past to the City’s satisfaction; and
WHEREAS, the Consultant submitted a proposal for the provision of the Services to the
City for a three-year term in the total not-to-exceed amount of $32,473.00; and
WHEREAS, the City desires to enter into a three-year agreement for the procurement of
the Services from Consultant in the not-to-exceed amount of $32,473.00 ("Agreement"), subject
to the appropriation of sufficient funds by the City Council for the Services in future fiscal years;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement by and between the City and the Consultant in substantially the form attached to this
Resolution as Exhibit A.
Page 2 of 15
SECTION 3: EXECUTION OF AGREEMENT. The City Manager and the City Clerk
are hereby authorized and directed to execute and seal, on behalf of the City, the Agreement upon
receipt by the City Clerk of at least one original copy of the Agreement executed by the Consultant;
provided, however, that if the executed copy of the Agreement is not received by the City Clerk
within 60 days after the effective date of this Resolution, then this authority to execute and attest
shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving a Three Year Agreement with Granicus, LLC.
Page 3 of 15
Master Subscription Agreement
This Master Subscription Agreement (“Agreement) is made by and between The City of Des Plaines, an Illinois Home
Rule Municipal Corporation (“Customer”) and Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus
(“Granicus”). Customer and Granicus may each be referred to herein as “Party” or collectively as “Parties”.
By accessing the Granicus Products and Services, Customer accepts this Agreement. In the event there is a conflict
between this Agreement and any other contract Customer has for the Granicus Products and Services (“Contract”), the
terms of the Contract shall prevail. Due to the rapidly changing nature of digital communications, this Agreement may
be updated from time to time at Granicus’ sole discretion. Notification to Customer will be via email or posting to the
Granicus website.
1.Definitions. In addition to terms defined elsewhere in this Agreement, the following terms shall have the meaning
specified:
“Agreement Term” means the total time covered by the Initial Term and all Extension Terms for each Order, SOW or
Exhibit under this Agreement, further specified in Section 7.1.
“Exhibit” means any exhibit referenced herein and attached hereto.
“Extension Term” means any term that increases the length of the Initial Term of this Agreement.
“Fees” mean the fees charged by Granicus for the Granicus Products and Services as identified on each Order, SOW
or Exhibit and, unless otherwise stated in each Order, SOW or Exhibit, invoiced upon commencement of the Order
Term.
“Granicus Products and Services” means the products and services made available to Customer pursuant to this
Agreement, which may include Granicus products, services, application software accessible for use by Customer on a
subscription basis (“SaaS”), Granicus professional services, content from any professional services or other required
equipment components (“Required Hardware”), as specified in each Order, SOW or Exhibit.
“Initial Term” shall have the meaning specified in the Order, SOW or Exhibit between Granicus and Customer for the
first duration of performance that Customer has access to Granicus Products and Services.
“Order” means a written order, proposal, or purchase document in which Granicus agrees to provide and Customer
agrees to purchase specific Granicus Products and Services.
“Order Term” shall mean the then-current duration of performance term identified on each Order, SOW or Exhibit,
for which Granicus has committed to provide, and Customer has committed to pay for, Granicus Products and
Services.
“Statement of Work” or “SOW” means a written order, proposal, or purchase document that is signed by both
Parties and describes the Granicus Products and Services to be provided and/or performed by Granicus. Each Order,
SOW or Exhibit shall describe the Parties’ performance obligations and any assumptions or contingencies associated
with the implementations of the Granicus Products and Services, as specified in each Order, SOW or Exhibit placed
hereunder.
“Support” means the ongoing support and maintenance services performed by Granicus related to the Granicus
Products and Services as specified in each Order, SOW or Exhibit placed between the Parties.
Page 4 of 15EXHIBIT A
2.Ordering and Scope
2.1. Ordering Granicus Products and Services. The Parties may execute one or more Order, SOW or Exhibit related
to the sale and purchase of Granicus Products and Services. Each Order, SOW or Exhibit will generally include an
itemized list of the Granicus Products and Services as well as the Order Term for such Granicus Products and
Services. Each Order, SOW or Exhibit must, generally, be signed by the Parties; although, when a validly-issued
purchase order by Customer accompanies the Order, SOW or Exhibit, then the Order, SOW or Exhibit need not
be executed by the Parties. Each Order, SOW or Exhibit dated on or after the Effective Date shall be governed
by this Agreement regardless of any pre-printed legal terms on each Order, SOW or Exhibit, and by this
reference is incorporated herein.
2.2. Support. Basic support related to standard Granicus Products and Services is included within the fees paid
during the Order Term. Granicus may update its Support obligations under this Agreement, so long as the
functionality purchased by Customer is not materially diminished.
2.3. Future Functionality. Customer acknowledges that any purchase hereunder is not contingent on the delivery of
any future functionality or features.
2.4. Cooperative Purchasing. To the extent permitted by law and approved by Customer, the terms of this
Agreement and set forth in one or more Order, SOW or Exhibit may be extended for use by other
municipalities, school districts and governmental agencies upon execution of an addendum or other signed
writing setting forth all of the terms and conditions for such use. The applicable fees for additional
municipalities, school districts or governmental agencies will be provided by Granicus to Customer and the
applicable additional party upon written request.
3.Use of Granicus Products and Services and Proprietary Rights
3.1. Granicus Products and Services. The Granicus Products and Services are purchased by Customer as
subscriptions during an Order Term specified in each Order, SOW or Exhibit. Additional Granicus Products and
Services may be added during an Order Term as described in Section 2.1.
3.2. Permitted Use. Subject to the terms and conditions of this Agreement, Granicus hereby grants during each
Order Term, and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive,
non-transferrable right to use the Granicus Products and Services to the extent allowed in the relevant Order,
SOW or Exhibit (collectively the “Permitted Use”). The Permitted Use shall also include the right, subject to the
conditions and restrictions set forth herein, to use the Granicus Products and Services up to the levels limited in
the applicable Order, SOW or Exhibit.
3.2.1. Data Sources. Data uploaded into Granicus Products and Services must be brought in from Customer
sources (interactions with end users and opt-in contact lists). Customer cannot upload purchased
contact information into Granicus Products and Services without Granicus’ written permission and
professional services support for list cleansing.
3.2.2. Content. Customer can only use Granicus Products and Services to share content that is created by and
owned by Customer and/or content for related organizations provided that it is in support of other
organizations but not as a primary communication vehicle for other organizations that do not have a
Granicus subscription. Any content deemed inappropriate for a public audience or in support of
programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
3.2.3. Granicus Communications Suite Subscriber Information
3.2.3.1. Data Provided by Customer. Data provided by Customer and contact information gathered
through Customer’s own web properties or activities will remain the property of Customer
(“Direct Subscriber”), including any and all personally identifiable information (PII). Granicus
will not release the data without the express written permission of Customer, unless required
by law.
Page 5 of 15EXHIBIT A
3.2.3.2. Data Obtained through the Granicus Advanced Network
3.2.3.2.1. Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscriber to other Granicus customer’s digital
communication (the “Advanced Network”). When a Direct Subscriber signs up through one of
the recommendations of the Advanced Network, that subscriber is a “Network Subscriber” to
the agency it subscribed to through the Advanced Network.
3.2.3.2.2. Access to the Advanced Network is a benefit of the GovDelivery Communications Cloud
subscription with Granicus. Network Subscribers are available for use only on the GovDelivery
Communications Cloud while Customer is under an active GovDelivery Communications Cloud
subscription. Network Subscribers will not transfer to Customer upon termination of any
Granicus Order, SOW or Exhibit. Customer shall not use or transfer any of the Network
Subscribers after termination of its Order, SOW or Exhibit placed under this Agreement. All
information related to Network Subscribers must be destroyed by Customer within 15 calendar
days of the Order, SOW or Exhibit placed under this Agreement terminating.
3.2.3.2.3. Opt-In. During the last 10 calendar days of Customer’s Order Term for the terminating
Order, SOW or Exhibit placed under this Agreement, Customer may send an opt-in email to
Network Subscribers that shall include an explanation of Customer’s relationship with Granicus
terminating and that the Network Subscribers may visit Customer’s website to subscribe to
further updates from Customer in the future. Any Network Subscriber that does not opt-in will
not be transferred with the subscriber list provided to Customer upon termination.
3.2.4. Advertising. Granicus Products and Services shall not be used to promote products or services available
for sale through Customer or any third party unless approved in writing, in advance, by Granicus.
Granicus reserves the right to request the details of any agreement between Customer and a third
party that compensates Customer for the right to have information included in Content distributed or
made available through Granicus Products and Services prior to approving the presence of Advertising
within Granicus Products and Services.
3.3. Restrictions. Customer shall not:
3.3.1. Access or use any portion of Granicus Products and Services, except as expressly allowed by this
Agreement or each Order, SOW or Exhibit placed hereunder;
3.3.2. Disassemble, decompile, or otherwise reverse engineer all or any portion of the Granicus Products and
Services;
3.3.3. Use the Granicus Products and Services for any unlawful purposes;
3.3.4. Export or allow access to the Granicus Products and Services in violation of U.S. laws or regulations;
3.3.5. Except as expressly permitted in this Agreement, subcontract, disclose, rent, or lease the Granicus
Products and Services, or any portion thereof, for third party use; or
3.3.6. Modify, adapt, or use the Granicus Products and Services to develop any software application intended
for resale which uses the Granicus Products and Services in whole or in part.
3.4. Customer Feedback. Customer hereby grants to Granicus an irrevocable, non-exclusive, perpetual, royalty-free
transferrable license, with right to sublicense, to use and incorporate into the Granicus Products and Services
any suggestion, enhancement, request, recommendation, correction or other feedback provided by Customer
relating to the use of the Granicus Products and Services.
3.5. Required Hardware. For Required Hardware purchased from Granicus by Customer, Granicus will provide to
Customer a three (3) year warranty with respect to the Required Hardware. Within the three (3) year warranty
period, Granicus shall repair or replace any Required Hardware provided directly from Granicus that fails to
function properly due to normal wear and tear, defective workmanship, or defective materials. Required
Hardware warranty shall commence on the Effective Date of each applicable Order, SOW or Exhibit.
Page 6 of 15EXHIBIT A
3.6. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its licensors
reserve all right, title and interest in the Granicus Products and Services, the documentation and resulting
product including all related intellectual property rights. Further, no implied licenses are granted to Customer.
4.Payment
4.1. Fees. Customer agrees to pay all fees, costs and other amounts as specified in each Order, SOW or Exhibit.
Granicus reserves the right to suspend any Granicus Products and Services should there be a lapse in payment.
A lapse in the term of each Order, SOW or Exhibit will require the payment of a setup fee to reinstate the
subscription. All fees are exclusive of applicable state, local, and federal taxes, which, if any, will be included in
the invoice. It is Customer’s responsibility to provide applicable exemption certificate(s). Unless indicated
otherwise in the applicable Order, SOW or Exhibit, the fees shall be invoiced by Granicus and paid by Customer
as follows:
4.1.1. Products. Product setup and annual fees are due at the beginning of the Initial Term, then annually at
the beginning of any Extended Term or Order Term, within forty-five (45) days of receipt of invoice.
4.1.2. Services. Services supporting Products shall be paid annually commencing upon the completion of the
Product implementation, or the Product being ready for Customer’s use. Fees shall be paid by Customer
within forty-five (45) days of receipt of invoice.
4.1.3. Required Hardware. For Required Hardware, delivery is complete once Customer receives Required
Hardware components with the configured Granicus Product and Services.
4.2. Disputed Invoiced Amounts. Customer shall provide Granicus with detailed written notice of any amount(s)
Customer reasonably disputes within thirty (30) days receipt of invoice for said amount(s) at issue. Granicus will
not exercise its rights under 4.1 above if Customer has, in good faith, disputed an invoice and is diligently trying
to resolve the dispute. Customer’s failure to provide Granicus with notice of any disputed invoiced amount(s)
shall be deemed to be Customer’s acceptance of the content of such invoice.
4.3. Price Increases. Any price increases not negotiated in advance shall be provided by Granicus to Customer at
least thirty (30) days prior to the end of the Order Term. Upon each yearly anniversary during the term of this
Agreement (including the Initial Term, all Extended Terms, and all Order Terms), the Granicus Product and
Services fees shall automatically increase from the previous term’s fees by three (3) percent per year.
5.Representations, Warranties and Disclaimers
5.1. Representations. Each Party represents that it has validly entered into this Agreement and has the legal power
to do so.
5.2. Warranties. Granicus warrants that it takes all precautions that are standard in the industry to increase the
likelihood of a successful performance for the Granicus Products and Services; however, the Granicus Products
and Services are provided “AS IS” and as available.
5.3. Disclaimers. EACH PARTY HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE
WHATSOEVER WHETHER ORAL AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR
PURPOSE. GRANICUS DOES NOT WARRANT THAT GRANICUS PRODUCTS AND SERVICES WILL MEET
CUSTOMER’S REQUIREMENTS OR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
6.Confidential Information
6.1. Confidential Information. It is expected that one Party (disclosing Party) may disclose to the other Party
(receiving Party) certain information which may be considered confidential and/or trade secret information
(“Confidential Information”). Confidential Information shall include: (i) Granicus’ Products and Services, (ii) non-
public information if it is clearly and conspicuously marked as “confidential” or with a similar designation at the
time of disclosure; (iii) non-public information of the disclosing Party if it is identified as confidential and/or
proprietary before, during, or promptly after presentation or communication and (iv) any information that
Page 7 of 15EXHIBIT A
should be reasonably understood to be confidential or proprietary to the receiving Party, given the nature of
the information and the context in which disclosed.
6.2. Exceptions. Confidential Information shall not include information which: (i) is or becomes public knowledge
through no fault of the receiving Party; (ii) was in the receiving Party’s possession before receipt from the
disclosing Party; (iii) is rightfully receiving by the receiving party from a third party without any duty of
confidentiality; (iv) is disclosed by the disclosing Party without a duty of confidentiality on the third party; (v) is
independently developed by the receiving Party without use or reference to the disclosing Party’s Confidential
Information; or (vi) is disclosed with the prior written approval of the disclosing Party.
Confidential Information of disclosing Party may be disclosed in response to a freedom of information request,
valid court order or other legal process, only to the extent required by such law, order or process and, if
allowed by law and feasible considering any mandatory timeframes for disclosure, only after the recipient has
given the owner written notice of such request, court order or other legal process promptly and the
opportunity for the owner to seek a protective order or confidential treatment of such Confidential
Information.
6.3. Storage and Sending. In the event that Granicus Products and Services will be used to store and/or send
Confidential Information, Granicus must be notified in writing, in advance of the storage or sending. Should
Customer provide such notice, Customer must ensure that that Confidential Information or sensitive
information is stored behind a secure interface and that Granicus Products and Services be used only to notify
people of updates to the information that can be accessed after authentication against a secure interface
managed by Customer. Customer is ultimately accountable for the security and privacy of data held by Granicus
on its behalf.
6.4. Return of Confidential Information. Upon request of the disclosing Party, termination, or expiration of this
Agreement, the receiving Party shall, to the extent commercially practicable, destroy the disclosing Party’s
Confidential Information and, at the disclosing Party’s request, certify the same.
7.Term and Termination
7.1. Agreement Term. The Agreement Term shall begin on the Effective Date and continue through the latest date
of the Order Term of each Order, SOW or Exhibit under this Agreement, unless otherwise terminated as
provided in this Section 7. Each Order, SOW or Exhibit will specify an Order Term for the Granicus Products and
Services provided under the respective Order, SOW or Exhibit. Customer’s right to access or use the Granicus
Products and Services will cease at the end of the Order Term identified within each Order, SOW or Exhibit,
unless either extended or earlier terminated as provided in this Section 7. Unless a Party has given written
notice to the other Party at least ninety (90) days prior to the end of the Order Term, the Granicus Products and
Services will automatically renew for an Extension Term equal in duration to the Initial Term, or the then-
current Order Term.
7.2. Effect of Termination. If the Parties agree to terminate this Agreement and an Order, SOW or Exhibit is still in
effect at the time of termination, then the terms and conditions contained in this Agreement shall continue to
govern the outstanding Order, SOW or Exhibit until termination or expiration thereof. If the Agreement is
terminated for breach, then unless otherwise agreed to in writing, all outstanding Orders, SOWs or Exhibits
shall immediately terminate as of the Agreement termination date. Unless otherwise stated in this Agreement,
in no event shall Customer be entitled to a refund of any prepaid fees upon termination.
7.3. Termination for Cause. The non-breaching Party may terminate this Agreement upon written notice if the
other Party is in material breach of this Agreement and fails to cure such breach within thirty (30) days after the
non-breaching Party provides written notice of the breach. A Party may also terminate this Agreement
immediately upon notice if the other Party: (a) is liquidated, dissolved, or adjudged to be in a state of
bankruptcy or receivership; (b) is insolvent, unable to pay its debts as they become due, makes an assignment
for the benefit of creditors or takes advantage or any law for the benefit of debtors; or (c) ceases to conduct
Page 8 of 15EXHIBIT A
business for any reason on an ongoing basis leaving no successor in interest. Granicus may, without liability,
immediately suspend or terminate any or all Order, SOW or Exhibit issued hereunder if any Fees owed under
this Agreement are past due pursuant to Section 4.1.
7.4. Rights and Obligations After Termination. In the event of expiration or termination of this Agreement,
Customer shall immediately pay to Granicus all Fees due to Granicus through the date of expiration or
termination.
7.5. Survival. All rights granted hereunder shall terminate the latter of the termination or expiration date of this
Agreement, or each Order, SOW or Exhibit. The provisions of this Agreement with respect to warranties,
liability, and confidentiality shall survive termination of this Agreement and continue in full force and effect.
8.Limitation of Liability
8.1. EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL GRANICUS BE
LIABLE FOR ANY SPECIAL, INDIRECT, PUNITVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER AN
ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, GRANICUS SHALL NOT BE LIABLE FOR: (A) ERROR
OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF
PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED
TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND GRANICUS’ REASONABLE CONTROL, EVEN IF GRANICUS
HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE FOREGOING LOSSES OR DAMAGES.
8.2. LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR DIRECT
DAMAGES UNDER THIS AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES
PAID BY CUSTOMER FOR THE GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY
PRECEEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR
DIRECT DAMAGES. NEITHER PARTY MAY INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN
CONNECTION WITH THIS AGREEMENT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN.
THE ABOVE LIMITATIONS WILL NOT LIMIT CUSTOMER’S PAYMENT OBLIGATIONS UNDER SECTION 4 ABOVE.
9.Indemnification
9.1. Indemnification by Granicus. Granicus will defend Customer from and against all losses, liabilities, damages
and expenses arising from any claim or suit by a third party unaffiliated with either Party to this Agreement
(“Claims”) and shall pay all losses, damages, liabilities, settlements, judgments, awards, interest, civil penalties,
and reasonable expenses (collectively, “Losses,” and including reasonable attorneys’ fees and court costs), to
the extent arising out of any Claims by any third party that Granicus Products and Services infringe a valid U.S.
copyright or U.S. patent issued as of the date of the applicable Order, SOW or Exhibit. In the event of such a
Claim, if Granicus determines that an affected Order, SOW or Exhibit is likely, or if the Solution is determined in
a final, non-appealable judgment by a court of competent jurisdiction, to infringe a valid U.S. copyright or U.S.
patent issued as of the date of the applicable Order, SOW or Exhibit, Granicus will, in its discretion: (a) replace
the affected Granicus Products and Services; (b) modify the affected Granicus Products and Services to render it
non-infringing; or (c) terminate this Agreement or the applicable Order, SOW or Exhibit with respect to the
affected Solution and refund to You any prepaid fees for the then-remaining or unexpired portion of the
Subscription Order Term. Notwithstanding the foregoing, Granicus shall have no obligation to indemnify,
defend, or hold Customer harmless from any Claim to the extent it is based upon: (i) a modification to any
Solution by Customer (or by anyone under Customer’s direction or control or using logins or passwords
assigned to Customer); (ii) a modification made by Granicus pursuant to Customer’s required instructions or
specifications or in reliance on materials or information provided by Customer; or (iii) Customer’s use (or use by
anyone under Customer’s direction or control or using logins or passwords assigned to Customer) of any
Granicus Products and Services other than in accordance with this Agreement. This Section 9.1 sets forth
Page 9 of 15EXHIBIT A
Customer’s sole and exclusive remedy, and Granicus’ entire liability, for any Claim that the Granicus Products
and Services or any other materials provided by Granicus violate or infringe upon the rights of any third party.
9.2. Indemnification by Customer. Customer shall defend, indemnify, and hold Granicus harmless from and against
any Claims, and shall pay all Losses, to the extent arising out of or related to (a) Customer’s (or that of anyone
authorized by Customer or using logins or passwords assigned to Customer) use or modification of any Granicus
Products and Services; (b) any Customer content; or (c) Customer’s violation of applicable law.
9.3. Defense. With regard to any Claim subject to indemnification pursuant to this Section 9: (a) the Party seeking
indemnification shall promptly notify the indemnifying Party upon becoming aware of the Claim; (b) the
indemnifying Party shall promptly assume sole defense and control of such Claim upon becoming aware
thereof; and (c) the indemnified Party shall reasonably cooperate with the indemnifying Party regarding such
Claim. Nevertheless, the indemnified Party may reasonably participate in such defense, at its expense, with
counsel of its choice, but shall not settle any such Claim without the indemnifying Party’s prior written consent.
The indemnifying Party shall not settle or compromise any Claim in any manner that imposes any obligations
upon the indemnified Party without the prior written consent of the indemnified Party.
10.General
10.1. Relationship of the Parties. Granicus and Customer acknowledge that they operate independent of
each other. Nothing in this Agreement shall be deemed or construed to create a joint venture, partnership,
agency, or employee/employer relationship between the Parties for any purpose, including, but not limited to,
taxes or employee benefits. Each Party will be solely responsible for the payment of all taxes and insurance for
its employees and business operations.
10.2. Subcontractors. Granicus agrees that it shall be responsible for all acts and omissions of its
subcontractors to the same extent Granicus would be responsible if committed directly by Granicus.
10.3. Headings. The various section headings of this Agreement are inserted only for convenience of
reference and are not intended, nor shall they be construed to modify, define, limit, or expand the intent of the
Parties.
10.4. Amendments. This Agreement may not be amended or modified except by a written instrument signed
by authorized representatives of both Parties. Notwithstanding the foregoing, Granicus retains the right to
revise the policies referenced herein at any time, so long as the revisions are reasonable and consistent with
industry practices, legal requirements, and the requirements of any third-party suppliers.
10.5. Severability. To the extent permitted by applicable law, the parties hereby waive any provision of law
that would render any clause of this Agreement invalid or otherwise unenforceable in any respect. In the event
that a provision of this Agreement is held to be invalid or otherwise unenforceable, such provision will be
interpreted to fulfill its intended purpose to the maximum extent permitted by applicable law, and the
remaining provisions of this Agreement will continue in full force and effect.
10.6. Assignment. Neither Party may assign, delegate, or otherwise transfer this Agreement or any of its
rights or obligations hereunder, either voluntarily or by operation of law, without the prior written consent of
the other Party (such consent not to be unreasonably withheld); provided, however, that either Party may
assign this Agreement without the other Party’s consent in the event of any successor or assign that has
acquired all, or substantially all, of the assigning Party’s business by means of merger, stock purchase, asset
purchase, or otherwise. Any assignment or attempted assignment in violation of this Agreement shall be null
and void.
10.7. No Third-Party Beneficiaries. Subject to Section 10.6, this Agreement is binding upon, and insures solely
to the benefit of the Parties hereto and their respective permitted successors and assigns; there are no third-
party beneficiaries to this Agreement.
10.8. Notice. Other than routine administrative communications, which may be exchanged by the Parties via
email or other means, all notices, consents, and approvals hereunder shall be in writing and shall be deemed to
have been given upon: (a) personal delivery; (b) the day of receipt, as shown in the applicable carrier’s systems,
Page 10 of 15EXHIBIT A
if sent via FedEx, UPS, DHL, or other nationally recognized express carrier; (c) the third business day after
sending by U.S. Postal Service, First Class, postage prepaid, return receipt requested; or (d) sending by email,
with confirmed receipt from the receiving party.
10.9. Force Majeure. Neither Party shall be in breach of this Agreement solely due to breach caused by
circumstances beyond the control and without the fault or negligence of the Party failing to perform. Such
causes include but are not limited to acts of God, wars, fires, floods, government regulations, shortage or
supplies, acts of terrorism, or strikes.
10.10. Choice of Law and Jurisdiction. This Agreement shall be governed by and interpreted under the laws of
the State of Illinois, without reference to the State’s principles of conflicts of law. The parties expressly consent
and submit to the exclusive jurisdiction of the state and federal courts of Cook County, Illinois.
10.11. Entire Agreement. This Agreement, together with all Orders, SOWs or Exhibits referenced herein, sets
forth the entire understanding of the Parties with respect to the subject matter of this Agreement, and
supersedes any and all prior oral and written understandings, quotations, communications, and agreements.
Granicus and Customer agree that any and all Orders, SOWs or Exhibits are incorporated herein by this
reference. In the event of possible conflict or inconsistency between such documents, the conflict or
inconsistency shall be resolved by giving precedence in the following order: (1) the terms of this Agreement; (2)
Exhibits (excluding orders) hereto; (3) Orders; and (4) all other SOWs or other purchase documents.
10.12. Reference. Notwithstanding any other terms to the contrary contained herein, Customer grants
Granicus the right to use Customer’s name and logo in customer lists and marketing materials.
10.13. Injunctive Relief. Granicus is entitled to obtain injunctive relief if Customer’s use of Granicus Products
and Services is in violation of any restrictions set forth in this Agreement.
10.14. No Personal Liability. No elected or appointed official, or employee of the Customer shall be personally
liable, in law or in contract, to Granicus as the result of the execution of this Agreement.
10.15. Conflict of Interest. Granicus represents and certifies that, to the best of its knowledge, (1) no elected or
appointed Customer official, employee or agent is interested in the business of Granicus or in this Agreement,
or has personally received payment or other consideration for this Agreement; (2) as of the date of this
Agreement neither Granicus nor any person employed or associated with Granicus has any interest that would
conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither
Granicus nor any person employed by or associated with Granicus shall at any time during the term of this
Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of
the obligations under this Agreement.
10.16. No Collusion. Granicus represents and certifies that Granicus is not barred from contracting with a unit
of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois
Department of Revenue unless Granicus is contesting, in accordance with the procedures established by the
appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq.
of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-
4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. Granicus represents that the only persons,
firms, or corporations interested in this Agreement as principals are those disclosed to the Customer prior to the
execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or
corporation. If at any time it shall be found that Granicus has, in procuring this Agreement, colluded with any
other person, firm, or corporation, then Granicus shall be liable to the Customer for all loss or damage that the
Customer may suffer, and this Agreement shall, at the Customer’s option, be null and void.
10.17. Sexual Harassment Policy. Granicus certifies that it has a written sexual harassment policy in full
compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4).
10.18. Patriot Act Compliance. Granicus represents and warrants to the Customer that neither it nor any of its
principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially
Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not
acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. Granicus
further represents and warrants to the Customer that Granicus and its principals, shareholders, members,
partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the
Page 11 of 15EXHIBIT A
transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated
National and Blocked Person. Granicus hereby agrees to defend, indemnify and hold harmless the Customer, its
corporate authorities, and all Customer elected or appointed officials, officers, employees, agents,
representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities,
and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the
representations and warranties in this subsection.
10.19. City Council Authority. Notwithstanding any provision of this Agreement, any negotiations or agreements
with, or representations by Granicus to, vendors, pertaining to this Agreement, shall be subject to the approval
of the City Council of the City of Des Plaines, Illinois. The Customer shall not be liable to any vendor or third party
for any agreements made by Granicus without the knowledge and approval of the City Council of the City of Des
Plaines, Illinois.
10.20. Compliance with Laws. Granicus shall give all notices, pay all fees, and take all other action that may be
necessary to ensure that the Services are provided, performed, and completed in accordance with all required
governmental permits, licenses, or other approvals and authorizations that may be required in connection with
providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and
regulations, including, without limitation: any applicable prevailing wage laws; the Fair Labor Standards Act; any
statutes regarding qualification to do business; any statutes requiring preference to laborers of specified classes;
any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color,
national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with
Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq.
Granicus shall also comply with all conditions of any federal, state, or local grant received by the Customer or
Granicus with respect to this Agreement or the Services.
10.20.1 Liability for Noncompliance. Granicus shall be solely liable for any fines or civil
penalties that are imposed by any governmental or quasi-governmental agency or body that may arise,
or be alleged to have arisen, out of or in connection with Granicus', or any of its subcontractors’,
performance of, or failure to perform, the Services or any part thereof.
10.20.2 Required Provisions. Every provision of law required by law to be inserted into
this Agreement shall be deemed to be inserted herein.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective duly-authorized
representatives on the Effective Date as set forth above.
Granicus Des Plaines, IL
By: By:
(Authorized Signature) (Authorized Signature)
Name: Name:
(Print or Type Name of Signatory) (Print or Type Name of Signatory)
Title: Title:
Date: Date:
(Execution Date) (Execution Date)
Page 12 of 15EXHIBIT A
Granicus Proposal for Des Plaines, IL
Granicus Contact
Name:Brendan Stierman
Phone:651-379-6218
Email:brendan.stierman@granicus.com
Proposal Details
Quote Number:Q-36989
Prepared On:10/15/2018
Valid Through:12/31/2018
Pricing
Payment Terms: Net 45 (Payments for subscriptions are due at the beginning of the period of performance.)
Currency:USD
Period of Performance:The Agreement shall commence on January 1, 2019 and continue for three (3) years.
Annual Fees for Renewing Subscriptions
Solution Billing
Frequency Quantity/Unit Annual Fee
Monthly Maintenance, Hosting & Support (CIVICA)Annual 1 Each $10,506.00
SUBTOTAL: $10,506.00
Remaining Period(s)
Solution(s) 1/1/2020 - 12/31/2020 1/1/2021 - 12/31/2021 1/1/2022 - 12/31/2022 1/1/2023 - 12/31/2023
Monthly Maintenance,
Hosting & Support
(CIVICA)
$10,821.18 $11,145.82 $11,480.19 $11,824.60
TOTAL:$10,821.18 $11,145.82 $11,480.19 $11,824.60
Page 13 of 15EXHIBIT B
Product Descriptions
Name Description
Monthly
Maintenance,
Hosting & Support
(CIVICA)
Civica maintenance, hosting and support
Page 14 of 15EXHIBIT B
Terms and Conditions
• Link to Terms:https://granicus.com/pdfs/Master_Subscription_Agreement.pdf
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Des Plaines, IL to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• If submitting a Purchase Order, please include the following language: All pricing, terms and conditions of quote
Q-36989 dated 10/15/2018 are incorporated into this Purchase Order by reference.
• The Agreement may be renewed by the mutual, written agreement of both Parties for two (2) additional one (1)
year terms as shown under "Remaining Period(s)."
Agreement and Acceptance
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also
understands the services and terms.
Des Plaines, IL Billing Information
Signature:Name:
Name:Phone:
Title:Email:
Date:Address:
Page 15 of 15EXHIBIT B
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: December 6, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Subject: H.R. Green Inc. - Task Order #5 Building Inspection and Plan Review Services
Issue: The Community and Economic Development Department would like to engage H.R. Green, Inc.
through a Master Contract and task order for building and construction related services.
Analysis: In order to maintain a high level of building permit and inspection services, the City’s Building
Division, from time-to-time, is in need of third party inspection and plan review services. This need is primary
due to staff vacancies and seasonal increases in workloads.
On January 5, 2018 the City entered into a (3) three year Master Contract with H.R. Green, Inc. The Master
Contract provides for services to be procured through task orders on a project-by-project basis. Each task
order shall include a project schedule and completion date. Task Order #5 scope of services details that H.R.
Green, Inc. will provide building inspection and plan review services on an as needed basis.
H.R. Green’s hourly inspection and plan review fees are included in the scope of services. Plan review and
building permits fee will cover the cost of these services.
Recommendation: I recommend the City Council approve Resolution R-223-18 approving Task Order #5
in a not exceed amount of $30,000.
Attachments:
Attachment 1: H.R. Green, Inc Master Contract
Exhibits:
Exhibit A: Resolution R-223-18
Exhibit B: Pricing Schedule
MEMORANDUM
Page 1 of 26
Attachment 1 Page 2 of 26
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Attachment 1 Page 5 of 26
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Attachment 1 Page 17 of 26
Attachment 1 Page 18 of 26
Attachment 1 Page 19 of 26
Attachment 1 Page 20 of 26
CITY OF DES PLAINES
RESOLUTION R - 223 - 18
A RESOLUTION APPROVING TASK ORDER NO. 5 WITH
HR GREEN, INC., FOR BUILDING INSPECTION AND
PLAN REVIEW SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, on January 2, 2018, the City Council adopted Resolution R-3-18, approving
a master contract ("Master Contract") with HR Green, Inc. ("Consultant") for the performance
of certain engineering and inspection services for the City, as such services are needed over time;
and
WHEREAS, the City desires to procure building inspection and plan review services
(“Services”) to assist the Department of Community and Economic Development during a
temporary reduction in City staff; and
WHEREAS, in accordance with Section 1-10-2.A of the City Code of the City of Des
Plaines and the City purchasing policy, the City has determined that procurement of the Services
does not require competitive bidding because the Services require a high degree of professional
skill where the ability or fitness of the individual plays an important part; and
WHEREAS, the City has a positive existing relationship with the Consultant, which has
satisfactorily performed inspection services for the City in the past; and
WHEREAS, the City requested a proposal from Consultant to perform the Services; and
WHEREAS, Consultant submitted a proposal to the City in the not-to-exceed amount of
$30,000; and
WHEREAS, the City desires to enter into Task Order No. 5 under the Master Contract for
the procurement of the Services from Consultant in the not-to-exceed amount of $30,000 ("Task
Order No. 5"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into Task Order No. 5 with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
Exhibit A Page 21 of 26
SECTION 2: APPROVAL OF TASK ORDER NO. 5. The City Council hereby
approves Task Order No. 5 in substantially the form attached to this Resolution as Exhibit A, and
in a final form to be approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDER NO. 5. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City, final Task Order No. 5 only after receipt by the City Clerk of at least one
executed copy of final Task Order No. 5 from Consultant; provided, however, that if the City Clerk
does not receive one executed copy of final Task Order No. 5 from Consultant within 30 days after
the date of adoption of this Resolution, then this authority to execute and seal final Task Order No.
5 shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2018.
APPROVED this _____ day of ______________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
DEPUTY CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Task Order No 5 with HR Green for Inspection Services 2019
Exhibit A Page 22 of 26
Page 1
ATTACHMENT A
TASK ORDER 5
In accordance with Section 1.2 of the Master Contract dated January 2, 2018
between the City of Des Plaines (the “City”) and H.R. Green, Inc. (the “Consultant”), the Parties
agree to the following Task Number _5__:
1. Contracted Services:
Project Understanding
Upon contract approval and notice-to-proceed, Consultant will provide City with
Consultant staff to perform Building Inspections and Plan Review Services. Consultant
staff will report directly to the City of Des Plaines City Hall daily as determined by City.
Basic Services: Building Inspections and Plan Review Services (Residential, Commercial
and Industrial) with Consultant staff reporting to the City of Des Plaines on an as needed
basis based on demand reporting to the existing Building Official.
Consultant staff will report to the Community Development Director and City Staff and
will adhere to the City’s reporting, software usage, equipment standards, personnel
assignments, training, and policy compliance.
Consultant staff will be International Code Council (ICC) certified and/or be State
Licensed and have more than 8 years of experience and knowledge in their specific field of
service. Consultant staff will work in compliance with the City of Des Plaines policies and
adopted building codes, ordinances, and amendments.
Consultant will work and coordinate with the City’s software system, if available.
Consultant will attend training on City policies including, but not limited to software,
procedures, and City Code requirements as needed.
Scope of Services
City agrees to contract with Consultant to perform Building Inspections and Plan Review
Services for building projects within the City of Des Plaines as directed by City as listed
above including but not limited to, Residential, Remodeling, Additions, Multi-family,
Commercial, Industrial, Mixed Use, etc.
A. As directed by City, Consultant staff will assist with permit fee calculations and their
tracking as well as plan reviews and inspections and other miscellaneous
Administrative duties as directed by City. Consultant staff will also assist and meet
with permit applicants as needed.
B. As directed by City, Consultant staff will provide on-site and off-site (via telephone
and email) consultation to assist residents, business owners, developers, contractors
and design professionals as required.
Exhibit A Page 23 of 26
Page 2
C. Consultant staff will provide the services during the City’s normal business hours
between or as directed by City and will include:
Excellent customer service to the public as an extension of City staff.
On-site and off-site problem solving and working closely with property
owners through occupancy as directed by City.
Proficiently communicate with permit applicants and contractors to
provide clear and concise direction as determined by City.
Participate with other City departments and staff as needed and as directed
by City.
Incorporate and update plan reviews and inspection reports utilizing the
City’s computer software system and/or processes.
.
2. Project Schedule
On Demand / On Call
3. Project Completion Date: Ongoing as needed
4. Project Specific Pricing (if applicable):
See Attachment B
5. Additional Changes to the Master Contract (if applicable):
None
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Exhibit A Page 24 of 26
Page 3
CITY CONSULTANT: HR Green
_______________________________ _____________________________
Signature Signature
Timothy J. Hartnett, Vice President
Vice President/Practice Leader
Governmental Services Midwest
____________________, 20____
Date
Date
If greater than, $[2,500], the City Manager’s signature is required.
______________________________________
Signature
City Manager
____________________, 20____
Date
If compensation greater than $[10,000], then the City Council must approve the Services Change
Order in advance and the City Manager or Mayor’s signature is required.
_______________________________________
Signature
City Manager
____________________, 20____
Date
Director of Community and
Economic Development
Exhibit A Page 25 of 26
Professional Service Agreement
City of Des Plaines
Plumbing Inspection Services
HR Green Job No.:86150020.08
January 2019
Page 5
City of Des Plaines – Estimate Based on 30 day / month period
Building Inspections and Plan Review Services
2019: HR Green only bills for actual time spent on plan reviews and inspections. This is an Estimate Only
Task Personnel Estimated
Hours Hourly Rate Monthly Cost
Building Inspections Services
ICC Inspectors
(Building, Mechanical, Electrical) As Needed $86.00
Plumbing Inspection Services IDPH State Licensed Inspector As Needed $95.00
Mileage: Mileage will be billed at the current IRS standard rate while completing inspection services only within the City
limits.
Plan Reviews will be performed at HR Green McHenry, IL Office on
an As-Needed Basis Only. Over the counter and small scale projects / plans will
be performed at City Hall by the Building Inspector or State Licensed Professional
As Needed $116.00
Estimate Total $30,000.00
BILL RATE FEE SCHEDULE – 2019 (As Applicable)
Task Personnel Bill Rate
Civil / Structural
Engineering Reviews Professional Engineer I / II $134 - $200 per hour
Building Plan Reviews
Residential and Commercial
ICC Certified Chief Building Official / Master
Code Professional $116 per hour
Licensed Architect Reviews State Licensed Architect $200 per hour
Building Inspections ICC Certified Building Inspector $86 per hour
Mechanical Inspections ICC Certified Mechanical Inspector $86 per hour
Electrical Inspections ICC Certified Electrical Inspector $86 per hour
Plumbing Inspections IDPH Licensed & Certified Plumbing Inspector $95 per hour
Permit / Administrative Permit Coordinator / Admin. Assistant $80 per hour
Exhibit B Page 26 of 26
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: November 29, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Advertise for Bid – Street Sweeping - Pilot Program
Issue: The Public Works Division has continued to evaluate our in-house street sweeping operations
and conclude that privatizing the work is cost effective. Accordingly, as a pilot program, we are
proposing to bid out a portion of the street sweeping in 2019 to complete our analysis and confirm
current pricing.
Analysis: Public Works has historically performed all street sweeping for the City. Weather
permitting, street sweeping is conducted from March to November. The entire City is swept
approximately six times per season including leaf pickup. After a careful analysis, we have
determined that there is a potential cost savings by having this work performed by a contractor.
Currently we spend an average of $44,000 per year for repairs to the sweepers and an annual labor
cost is $89,000 including benefits. Additionally, the average annual depreciation for the sweepers is
$35,000. The table below shows the annual Public Works cost and the estimated contractual cost of
this operation.
Curb
Miles Cost per Sweep Cost per Curb
Mile Total Annual Cost
City’s Current Cost 338 $17,715.20 $52.41 $177,152.00
Estimated
Contractual Cost 338 $15,000.00 $44.38 $150,000.00
Public Works currently has a vacant mechanic position that would not be filled, assuming the bid
results are favorable, and would offset the cost of the contractual service. If the program is
successful, the position would be eliminated by attrition in the 2019 budget. The cost of the
position with benefits is $133,000.
Recommendation: We request authorization to bid the 2019 Street Sweeping – Pilot Program
contract per specifications. Source of funding will be from the General Fund, Street Maintenance.
MEMORANDUM
Page 1 of 1
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: December 3, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Timothy Watkins, Assistant Director of Public Works and Engineering
Subject: Advertise for Bid – Des Plaines Theatre North Roof Replacement Project
Issue: The 2019 City Budget includes funding for improvements at the Des Plaines Theatre which
will require roof replacement over the stage area on the north side of the building.
Analysis: The plans and specifications for the Des Plaines Theatre North Roof Replacement project
are nearly completed by our architect, Architectural Consulting Group, Ltd, and the project will be
ready for bidding soon.
The work will include removal and replacement of the existing roof over the stage area, removal of
the existing roof-mounted metal shed, installation of additional support members for two roof top
HVAC units, installation of new sheet metal flashings/gutters/downspouts and related metal work,
and installation of a roof hatch for access.
Recommendation: We recommend authorization to bid the Des Plaines Theatre North Roof
Replacement project. A bid opening date is to be determined.
MEMORANDUM
Page 1 of 1
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: December 5, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Tom Bueser, Superintendent of General Services
Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Advertise for Bid – 5 Ton Truck
Issue: The 2019 Budget includes $180,000 in funding to replace a 5-ton dump truck (Vehicle #5063)
through the Equipment Replacement Fund. This replacement truck will be equipped with stainless
steel dump body and associated snow and ice control equipment.
Analysis: This vehicle is a front line truck used for snow plowing and salting and hauling various
materials such as leaves, soil, and asphalt. Specifications have been completed which include
standardizing the equipment outfitting of these vehicles.
Recommendation: We request authorization to bid the purchase of one 5-ton truck per specifications.
Source of funding will be from the Capital Equipment Replacement Fund. A bid opening date of
January 24, 2019 is proposed.
MEMORANDUM
Page 1 of 1
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY,
DECEMBER 3 , 2018
CALL TO
ORDER:
The regular meeting of the City Council of the City of Des Plaines, Illinois, was called
to order by Mayor Bogusz at 6:03 p.m. in the Eleanor Rohrbach Memorial Council
Chambers, Des Plaines Civic Center on Monday, December 3, 2018.
ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
CLOSED
SESSION:
Moved by Rodd, seconded by Robinson to enter into Closed Session to discuss Lease,
Sale and Purchase of Property. Upon roll call, the vote was:
AYES: 8- Lysakowski, Robinson, Rodd,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 1-Sayad
Motion declared unanimously carried.
The City Council recessed at 6:03 p.m.
The City Council re-convened at 7:08 pm.
Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Brookman, Chester, Smith, Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman.
PRAYER AND
PLEDGE:
The prayer was given by Alderman Sayad, followed by the Pledge of Allegiance to
the Flag of the United States of America.
CITIZEN
PARTICIPATION:
Resident Garland Armstrong announced PACE Paratransit tickets are available for
purchase at Jewel/Osco in Des Plaines.
CITY CLERK
ANNOUNCEMENT:
Acting City Clerk Fast announced the candidate filing period is December 10, 2018,
8:30 a.m. until December 717, 2018, 5:00 p.m.
CONSENT
AGENDA:
Moved by Robinson, seconded by Rodd, to establish the Consent Agenda. Motion
declared carried unanimously.
Moved by Brookman, seconded by Rodd, to approve the Consent Agenda. Upon roll
call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Page 2 of 10 12/03/18
(Cont.)
Motion declared carried.
Minutes were approved; Ordinance M-40-18; Resolutions R-207-18, R-208-18,
R-209-18, R-210-18, R-216-18 were adopted.
APPROVE
AGREEMENTS/
CDBG PY2018:
Resolution
R-207-18
Moved by Brookman, seconded by Rodd, to Adopt Resolution R-207-18, A
RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENTS WITH
SUB-RECIPIENTS OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS FOR PROGRAM YEAR 2018. Motion declared carried as approved
unanimously under Consent Agenda.
AWARD
PURCHASE/
PIERCE PUMPER
TRUCK/GLOBAL
EMERGENCY
PRODUCTS:
Resolution
R-208-18
Moved by Brookman, seconded by Rodd, to Adopt Resolution R-208-18, A
RESOLUTION AWARDING THE PURCHASE OF A NEW PIERCE PUMPER
TRUCK PER SPECIFICATIONS THROUGH THE HGACBUY PURCHASING
COOPERATIVE FROM GLOBAL EMERGENCY PRODUCTS, INC., 1401
NORTH FARNSWORTH AVENUE, AURORA, IL IN THE AMOUNT OF
$671,374. BUDGETED FUNDS – EQUIPMENT REPLACEMENT FUND. Motion
declared carried as approved unanimously under Consent Agenda.
APPROVE
RENEW AGMT/
GRANICUS/
WEBSITE
MAINTENANCE:
Resolution
R-209-18
This item was removed by Staff.
APPROVE
REDUCTION OF
ESCROW/
COVINGTON
PLACE/
150 N. EAST
RIVER ROAD:
Resolution
R-210-18
Moved by Brookman, seconded by Rodd, to Adopt Resolution R-210-18, A
RESOLUTION APPROVING THE REDUCTION OF SUBDIVISION
IMPROVEMENT CASH ESCROW FOR THE COVINGTON PLACE
DEVELOPMENT AT 150 N. EAST RIVER ROAD IN THE AMOUNT OF
$873,380.75. Motion declared carried as approved unanimously under Consent
Agenda.
APPROVE AGMT.
WITH IDOT/
TRAFFIC
CONTROL:
Consent Agenda
Resolution
R-216-18
Moved by Brookman, seconded by Rodd, to Adopt Resolution R-216-18, A
RESOLUTION APPROVING AN AGREEMENT WITH THE ILLINOIS
DEPARTMENT OF TRANSPORTATION (IDOT) FOR THE POTENTIAL
TEMPORARY CLOSURE OF CENTRAL ROAD AND DES PLAINES RIVER
ROAD IN DES PLAINES, ILLINOIS FOR TRAFFIC CONTROL PURPOSES
RELATED TO THE “OUR LADY OF GUADALUPE FEAST” ON
DECEMBER 11TH AND 12TH, 2018. Motion declared carried as approved
unanimously under Consent Agenda.
Page 3 of 10 12/03/18
SECOND
READING
ORD. M-40-18:
Consent Agenda
Moved by Brookman, seconded by Rodd, to Adopt Second Reading Ordinance
M-40-18, AN ORDINANCE APPROVING AMENDMENTS TO ARTICLE A OF
CHAPTER 1 OF TITLE 6 OF THE CITY CODE OF THE CITY OF DES PLAINES
REGARDING PET LICENSES AND TAGS. Motion declared carried as approved
unanimously under Consent Agenda.
APPROVE CITY
COUNCIL
MINUTES:
Consent Agenda
Moved by Brookman, seconded by Rodd, to Approve the Minutes of the City Council
of November 19, 2018, as published. Motion declared carried as approved
unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION – Alderman Charewicz, Chair
WARRANT
REGISTER:
Alderman Charewicz presented the Warrant Register for consideration.
Moved by Charewicz, seconded by Rodd, to recommend to the City Council approval
of the December 3, 2018 – Warrant Register in the Amount of $4,902,858.03 and
further recommend that Resolution R-212-18 be adopted at appropriate time this
evening. *Alderman Sayad recommended approval of the items on the Warrant
Register excluding all Holland & Knight invoices because he feels that the city can
save money. Upon voice vote, motion declared carried.
CONSIDER
2019 ANNUAL
BUDGET:
Moved by Rodd, seconded by Robinson, to recommend to the City Council approval
the 2019 Annual Budget for the City of Des Plaines; and further recommend that
Resolution R-213-18 be adopted at appropriate time this evening. Upon voice vote,
motion declared carried. Alderman Sayad, Alderman Chester, and Alderman
Brookman voted no because they did not agree with a property tax increase.
COMMUNITY DEVELOPMENT – Alderman Sayad, Chair
CONSIDER
ADOPTION OF
THE 2018
COMPREHENSIVE
PLAN:
Economic Development Coordinator Ainsworth reviewed a memorandum dated
November 13, 2018.
Over the past two years, the City of Des Plaines has been working with the Chicago
Metropolitan Agency for Planning (CMAP) to update our Comprehensive Plan. The
Comprehensive Plan is the City’s official policy guide for future land use,
development, and conservation over the next five to ten years. The City originally
adopted its first official Comprehensive Land Use Plan in 1958, and has updated the
plan throughout the years to address the annexation of properties, new and emerging
development trends, and changing land use conditions.
The first phase of the Comprehensive Plan update involved research and community
outreach that helped form an Existing Conditions Report. This report is comprised of
two elements: a Community Profile and Issues and Opportunities report. From the
Page 4 of 10 12/03/18
(Cont.) Existing Conditions Report, draft recommendations emerged which formed the basis
for the content of the Comprehensive Plan.
Over the past few months, the draft Comprehensive Plan was reviewed by City staff,
elected officials, the Comprehensive Plan Steering Committee, and the public at an
open house held in October 2018. The plan has been updated and amended to reflect
comments provided during review.
Heidy Persaud of the Chicago Metropolitan Agency for Planning (CMAP) reviewed
a PowerPoint presentation and described the Plan Timeline, Outreach Activities, Draft
Plan Key Recommendations which included: expanding mixed-use development in
dense areas, housing for older adults, incorporate parks and open space, incorporate
green into the structures and preservation of historic buildings.
Ms. Persaud also reviewed economic development and downtown Des Plaines.
The Planning and Zoning Board recommended (7-0) that the City Council approve the
Comprehensive Plan.
Staff recommended that the City Council approve Resolution R-211-18 adopting the
2018 City of Des Plaines Comprehensive Plan.
Moved by Brookman, seconded by Chester to defer this item for further review. This
item was tabled without objection.
CONSIDER FINAL
PLAT OF
SUBDIVISION/
1896-1930 LEE
AND 1157-1175
PROSPECT:
Community and Economic Development Director McMahon reviewed a
memorandum dated November 13, 2018.
The petitioner, Peter Dabrowski, is requesting a Final Plat of Subdivision for the
creation of ten new residential lots at the southwest corner of Lee Street and Prospect
Lane. The subject properties are zoned R-1 Single-Family Residential and if approved
the petitioner proposes to construct ten new single-family homes. There are no
variation requests with this application. All proposed lots meet the required lot width
and area proposed for properties in the R-1 zoning district. The existing parcels are
currently owned by the City of Des Plaines. The petitioner has the properties under
contract and will close on them subject to approval of the Final Plat of Subdivision.
The development of the subject properties is governed by a Redevelopment
Agreement entered into between the petitioner and the City of Des Plaines on
March 21, 2018. This agreement outlines standards for the development of the
properties as ten new single-family homes. Based on the agreement, each residence
proposed must have an attached two-car garage, a full basement, and a minimum of
2,500 square feet of floor area, excluding the garage and basement. Additionally,
variation among the façades is required and no structure of the ten may have the same
or identical façade as another within the development.
A landscape plan has been submitted with the application for Final Plat of Subdivision.
The landscape plan meets all requirements listed in the Redevelopment Agreement.
The Planning and Zoning Board, recommended (7-0) that the City Council approve
the Final Plat of Subdivision and Redevelopment Agreement between the
City of Des Plaines and Reinvest, LLC dated March 21, 2018, subject to the condition
Page 5 of 10 12/03/18
(Cont.) that the petitioner comply with all requirements outlined in the Redevelopment
Agreement between the City of Des Plaines and Reinvest, LLC dated March 21, 2018.
Staff recommended approval of Resolution R-215-18.
Moved by Brookman, second by Robinson, to recommend to the City Council
approval of the Final Plat of Subdivision for 1896-1930 Lee Street and 1157-1175
Prospect Avenue, Case #18-045-SUB; and further recommend that Resolution
R-215-18 be adopted at the appropriate time this evening. Upon voice vote, motion
declared carried.
CONSIDER TEXT
AMENDMENTS:
Economic Development Coordinator Ainsworth reviewed a memorandum dated
November 13, 2018.
The City of Des Plaines is proposing several text amendments to the Des Plaines
Zoning Ordinance which are as follows:
Amending the Residential Bulk Matrix to add Maximum Rear Yard Lot Coverage
requirements for the R-1 zoning district;
Amending and Adding to the Permitted Obstruction Matrix in Required Yards;
Amending the Accessory Uses and Structures section of the Zoning Ordinance;
Amending the performance standards for exterior lighting;
Amending or adding the following terms to the Definition section of the Zoning
Ordinance:
o Amending the definition of “Accessory Use and Structure”;
o Adding definition for “Recreational Equipment”;
o Adding definition for “Yard Feature”; and
o Adding definition for “Rear Yard Coverage”.
The Planning and Zoning Board met on November 13, 2018 to consider the text
amendment. City staff explained the proposed changes and the rationale to each
amendment. The Planning and Zoning Board recommended (7-0) that the City
Council approve the proposed text amendments.
Staff recommended approval of Ordinance Z-36-18.
Moved by Rodd, seconded by Charewicz, to approve the amended text of various
sections of the Des Plaines Zoning Ordinance regarding Accessory uses and structure
and rear yard coverage; and further recommend approval of Z-36-18 at the appropriate
time this evening. Upon voice vote, motion declared carried.
CONSIDER
SUPPORT OF 6B
CLASSIFICATION
1680 E. TOUHY
AVENUE:
Economic Development Coordinator Ainsworth reviewed a memorandum dated
November 13, 2018.
The property owner of 1680 E. Touhy Avenue, 1680 Touhy Investors, LLC, has filed
an application requesting a City resolution in support of its Cook County Class 6b Tax
Incentive Application based on new construction.
The 13.4 acre property which is located at the northwest corner of Maple Street and
Touhy Avenue was the former headquarters of clothing manufacturer, Hart Schaffner
Page 6 of 10 12/03/18
(Cont.) Marx. The manufacturing facility was recently razed and the current property is
proposing to construct a 330,000 square foot data center on this property. The
anticipated construction value of the entire project is over $75,000,000 and the project
will be constructed in two phases. The southern building will be constructed first and
will contain one of the data halls and the office space. Anticipated construction of
Phase I will take place in the first quarter of 2019 and Phase II will commence
sometime in 2020.
Iron Mountain Data Centers is the company that is proposing to occupy the new
building which will generate approximately 30 to 50 new full-time positions when
fully operational. Moreover, once fully operations, the data center may generate utility
tax revenues to the City in excess of $850,000 based on power usage.
Cook County’s Class 6b economic development tool encourages industrial investment
by offering a real estate tax incentive. A Class 6b incentive requires a resolution of
consent from municipalities. The applicant is applying under New Construction.
The tax scenarios below are based on 2022 tax projects since the building will not be
finished and fully operational to approximately 2021-2022.
Assessment of Tax Impact Scenarios:
1. Estimate Property Taxes as-is with vacancy relief (land only) in 2022:
$203,172
2. Estimated Property Taxes with proposed improvements without a 6b in 2022:
$2,788,214
3. Estimated Property Taxes with proposed improvements with a 6b: $ 1,115,286
Staff recommended that the City Council adopt Resolution R-214-18 to support and
consent to the filing of Masterpiece Acquisitions LLC’s Class 6b application to the
Cook County Assessor’s Office.
Moved by Chester, seconded by Robinson, to approve the Cook County 6b
Classification Application for 1680 Touhy Investors, LLC, 16380 E. Touhy Avenue;
and further recommend approval of R-214-18 at the appropriate time this evening.
Upon voice vote, motion declared carried.
PUBLIC WORKS – Alderman Smith, Chair
Superintendent of Public Works Watkins presented a Facility Updating or
Replacement report. The report listed all of the city owned facilities with recent
upgrades, future upgrades that are necessary and the replacement cost of each facility.
Staff was directed to focus on Fire Stations 61 and 62, the Police Department and the
parking structure at the Civic center and report back to the committee.
BUILDING CODE – Alderman Robinson, Chair
Page 7 of 10 12/03/18
CONSIDER
CHANGES TO
THE
BUILDING CODE:
Community and Economic Development Director McMahon reviewed a
memorandum dated November 20, 2018.
The City of Des Plaines is proposing text amendments to the Building Design
Standards Matrix found in Section 12-3-11 of the Des Plaines Zoning Ordinance,
Section 12-3-11.D.2, Façade Materials, to clarify and enhance certain language as well
as to Section 12-13-3, Definitions, to add specific terms that relate to the Building
Design Standards Matrix.
Staff provided an analysis and recommended changes for certain sections of the
Building Design Review process.
The Planning and Zoning Board recommended (7-0) that the City Council approve the
proposed text amendment with two minor changes.
Staff recommended approval of Z-35-18.
Moved by Robinson, seconded by Chester to approve text amendment to the
Des Plaines Zoning Ordinance for Face Brick Definition to Building Design Standards
Section; and further approve Ordinance Z-35-18 at the appropriate time this evening.
Upon voice vote, motion declared carried.
LEGAL & LICENSING – Alderman Brookman, Chair
Alderman Brookman expressed her concern that the water vapor that is inhaled into
your lungs, when vaping, has chemicals that can be harmful to children. Even though
the city council recently approved an ordinance which allows Maine Township High
School students who are under 18, if caught vaping, to take an educational class
instead of paying a fine, the city needs stronger vaping regulations. The age should
be raised from 18 to 21 years of age to purchase vaping material.
Alderman Chester suggested the age for vaping and cigarette purchases be raised to
21 years of age.
Staff was directed to report back to the committee with additional suggestions for
Maine Township High School and the community.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
UNFINISHED
BUSINESS:
SECOND
READING/
ORD. M-39-18:
Moved by Charewicz, seconded by Robinson, to adopt Ordinance M-39-18, AN
ORDINANCE LEVYING TAXES FOR THE CITY OF DES PLAINES FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING
DECEMBER 31, 2019. Upon roll call, the vote was:
AYES: 5-Lysakowski, Robinson, Rodd,
Smith, Charewicz
Page 8 of 10 12/03/18
(Cont.) NAYS: 3-Brookman, Sayad, Chester
ABSENT: 0-None
Motion declared carried.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-212-18
Moved by Charewicz, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Resolution R-212-18, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK
BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME.
Total: $4,902,858.03. *Alderman Sayad voted yes on all of the items on the Warrant
Register excluding Holland & Knight invoices because he feels that the city can save
money. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad*
Brookman, Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 0-None
Motion declared carried.
APPROVE 2019
ANNUAL
BUDGET:
Resolution
R-213-18
Moved by Charewicz, seconded by Robinson, to concur with recommendation of
Committee of the Whole to adopt Resolution R-213-18, A RESOLUTION
APPROVING THE 2019 ANNUAL BUDGET FOR THE CITY OF DES PLAINES.
Substitute motion, moved by Sayad, seconded by Chester, to deny Resolution
R-213-18, A RESOLUTION APPROVING THE 2019 ANNUAL BUDGET FOR
THE CITY OF DES PLAINES. Upon voice vote, the vote was:
AYES: 3-Sayad, Brookman, Chester
NAYS: 5-Lysakowski, Robinson, Rodd,
Smith, Charewicz
ABSENT: 0-None
Motion failed.
Moved by Charewicz, seconded by Robinson, to concur with recommendation of
Committee of the Whole to adopt Resolution R-213-18, A RESOLUTION
APPROVING THE 2019 ANNUAL BUDGET FOR THE CITY OF DES PLAINES.
Upon voice vote, the vote was:
AYES: 5-Lysakowski,Robinson, Rodd,
Smith, Charewicz
NAYS: 3-Sayad, Brookman, Chester
ABSENT: 0-None
Motion declared carried.
APPROVE FINAL
PLAT OF
SUBDIVISON/
1896-1930
LEE STREET AND
1157-1175
PROSPECT LANE:
Moved by Sayad, seconded by Rodd, to concur with recommendation of Committee
of the Whole to adopt Resolution R-215-18, A RESOLUTION APPROVING A
FINAL PLAT OF SUBDIVISION FOR THE AMITA HOMES SUBDIVISION AT
1896-1930 LEE STREET AND 1157-1175 PROSPECT LANE. Upon voice vote,
motion declared carried.
Page 9 of 10 12/03/18
(Cont.)
Resolution
R-215-18
APPROVE TEXT
AMENDMENT:
Ordinance
Z-36-18
Moved by Sayad, seconded by Rodd, to concur with recommendation of Committee
of the Whole to adopt Ordinance Z-36-18, AN ORDINANCE AMENDING THE
TEXT OF VARIOUS SECTIONS OF THE DES PLAINES ZONING ORDINANCE
REGARDING ACCESSORY USES AND STRUCTURE AND REAR YARD
COVERAGE. Upon voice vote, motion declared carried.
Moved by Sayad, seconded by Rodd, to Advance to Second Reading and adopt
Ordinance Z-36-18, AN ORDINANCE AMENDING THE TEXT OF VARIOUS
SECTIONS OF THE DES PLAINES ZONING ORDINANCE REGARDING
ACCESSORY USES AND STRUCTURE AND REAR YARD COVERAGE. Upon
roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad
Brookman, Chester, Charewicz
NAYS: 1-Smith
ABSENT: 0-None
Motion declared carried.
APPROVE 6B
CLASSIFICATION
1680 E. TOUHY
AVENUE:
Resolution
R-214-18
Moved by Sayad, seconded by Lysakowski, to concur with recommendation of
Committee of the Whole to adopt Resolution R-214-18, A RESOLUTION
SUPPORTING AND CONSENTING TO APPROVAL OF CLASS 6B
CLASSIFICATION FOR THE PROPERTY LOCATED AT 1680 E. TOUHY
AVENUE. Upon voice vote, motion declared carried.
APPROVE TEXT
AMENDMENTS/
BUILDING
DESIGN REVIEW
STANDARDS:
Ordinance
Z-35-18
Moved by Robinson, seconded by Lysakowski, to concur with recommendation of
Committee of the Whole to adopt Ordinance Z-35-18, AN ORDINANCE
AMENDING THE TEXT OF VARIOUS SECTIONS OF THE DES PLAINES
ZONING ORDINANCE REGARDING THE BUILDING DESIGN REVIEW
STANDARDS. Upon voice vote, motion declared carried.
Moved by Robinson, seconded by Lysakowski, to Advance to Second Reading and
adopt Ordinance Z-35-18, AN ORDINANCE AMENDING THE TEXT OF
VARIOUS SECTIONS OF THE DES PLAINES ZONING ORDINANCE
REGARDING THE BUILDING DESIGN REVIEW STANDARDS. Upon voice
vote, motion declared carried
AYES: 7-Lysakowski, Robinson, Rodd, Sayad
Brookman, Chester, Charewicz
NAYS: 1-Smith
ABSENT: 0-None
Motion declared carried.
ADJOURNMENT: Moved by Sayad, seconded by Brookman, to adjourn the meeting. Motion declared
carried. The meeting adjourned at 9:50 p.m.
Page 10 of 10 12/03/18
Laura Fast – DEPUTY CITY CLERK
APPROVED BY ME THIS
DAY OF , 2018
______________________________
Matthew J. Bogusz, MAYOR
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: December 6, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-222-18, December 17, 2018 Warrant Register
Recommendation: I recommend that the City Council approve the December 17, 2018 Warrant Register
Resolution R-222-18.
Warrant Register……………………………$4,271,999.77
MEMORANDUM
Estimated General Fund Balance
Balance as of 10/31/2018: $25,482,480
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 1st & 2nd installments of property tax revenue.
Page 1 of 31
CITY OF DES PLAINES
RESOLUTION
R-222-18
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
December 17, 2018
Page 2 of 31
Line #Vendor Invoice Invoice Description Amount
1 4160 Real Estate
Transfer Tax
7595 Rylski, Maciej Refund 11/19/18 Real Estate Transfer Tax
Refund 11/19/2018
494.00
2 4400 Building Permits 4802 Rick's Sewer &
Drainage Incorporated
2018-01100057 Sewer Permit Originally Issued
11/08/2018
300.00
3 4400 Building Permits 6488 H20 Plumbing & Sewer
Services
2018-01300018 Sewer Permit Refund
Originally Issued 10/1/2018
300.00
4 4400 Building Permits 4802 Rick's Sewer &
Drainage Incorporated
2018-01300038 Sewer Permit Refund
Originally Issued 10/02/2018
300.00
5 4400 Building Permits 4802 Rick's Sewer &
Drainage Incorporated
2018-01300126 Sewer Permit Refund
Originally Issued 10/09/2018
300.00
6 4400 Building Permits 4321 Luppino Plumbing &
Sewer Co
2018-01300330 Sewer Permit Refund
Originally Issued 10/25/2018
300.00
7 4400 Building Permits 4802 Rick's Sewer &
Drainage Incorporated
2018-01300370 Sewer Permit Refund
Originally Issued 10/30/2018
300.00
8 4400 Building Permits 6058 APEX Plumbing &
Sewer Inc
2018-07000138A Cancelled Sewer Permit
Refund Originally Issued
07/13/2018
675.00
9 4400 Building Permits 7586 Titean, Carmen 2018-07000287 Void Permit Originally Issued
07/25/2018
75.00
10 4400 Building Permits 7598 Best Rate Sewers 2018-08000044 Sewer Permit Refund
Originally Issued 08/06/2018
300.00
11 4400 Building Permits 7585 Pulido, Felipe 2018-09000068 Sewer Permit Refund
Originally Issued 09/21/2018
300.00
12 4400 Building Permits 3993 J&S Plumbing Inc 2018-09000222 Sewer Permit Refund
Originally Issued 09/20/2018
300.00
13 4400 Building Permits 4803 Roto Rooter Services
Company
2018-09000275 Sewer Permit Refund
Originally Issued 09/25/2018
300.00
4,244.00
14 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
581.89
581.89
15 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
56.04
Total 00 - Non Departmental
Elected Office
Division: 110 - Legislative
Total 110 - Legislative
City of Des Plaines
Warrant Register 12/17/2018
Account
Fund: 100 - General Fund
Department: 00 - Non Departmental
Division: 120 - City Clerk
Page 3 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
16 6100 Publication of
Notices
1069 Paddock Publications
Inc
T4512721 Legal Notice - Proposed
Property Tax Levy 11/09/2018
302.40
358.44
940.33
17 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
63.52
18 7000 Office Supplies 1644 Warehouse Direct Inc 4113935-0 One Case 11x17 Copy Paper 57.58
121.10
19 6005 Legal Fees 3447 Holland & Knight LLP 5759096 11-18 Non-Retainer IEMA &
FEMA Review FEMA 1935
105.00
20 6005 Legal Fees 3447 Holland & Knight LLP 5759097 11-18 Non-Retainer IEMA &
FEMA Review FEMA 1935
5,253.00
21 6005 Legal Fees 3447 Holland & Knight LLP 5759098 11-18 Non-Retainer IEMA &
FEMA Review FEMA 4116
42.00
22 6005 Legal Fees 3447 Holland & Knight LLP 5759138 11-18 Reimb Casino Matters 180.00
23 6005 Legal Fees 3447 Holland & Knight LLP 5759145 11-18 Reimb Redevelopment 3,849.00
24 6005 Legal Fees 3447 Holland & Knight LLP 5759150 11-18 Non-Retainer Matters 84.00
25 6005 Legal Fees 3447 Holland & Knight LLP 5759154 11-18 Non-Retainer Liquor
License Hearing
262.10
26 6005 Legal Fees 3447 Holland & Knight LLP 5759165 11-18 Non-Retainer
Litigation*
648.00
27 6005 Legal Fees 3447 Holland & Knight LLP 5759166 11-18 Non-Retainer
Litigation*
972.00
28 6005 Legal Fees 3447 Holland & Knight LLP 5759171 11-18 Non-Retainer 400 Lee
Street Transfer
63.00
29 6005 Legal Fees 3447 Holland & Knight LLP DEC 2018 RET December 2018 Retainer 18,500.00
30 6005 Legal Fees 3447 Holland & Knight LLP NOV 2018 RET November 2018 Retainer 18,500.00
31 6009 Legal Fees -
Admin
Hearings/Prosecu
tions
1073 Bartel, Raymond 18-21 Legal Services - 11/13-
11/27/2018
1,595.00
City Administration
Division: 210 - City Manager
Total 210 - City Manager
Total 120 - City Clerk
Total 10 - Elected Office
Division: 220 - Legal
Page 4 of 31
* On-going City litigation items provided separately to the City Council
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
32 6010 Legal Fees - Labor
& Employment
1127 Clark Baird Smith LLP 10662 Legal Services November
2018
27,838.09
33 6120 Recording Fees 1139 Cook County of Illinois 29010312018 Recording Fees-Ordinance,
Agreements, Notices, Lis
Pendens Oct
278.00
78,169.19
34 6000 Professional
Services
7367 Tierney Brothers Inc 774458 Bright Sign Players Design Fee
& 1 Yr of Support 9/10/18-
9/10/19
3,488.00
35 6000 Professional
Services
7367 Tierney Brothers Inc 774573 Bright Sign Players 1 Yr of
License Subscription 9/10/18-
9/10/19
299.97
36 6000 Professional
Services
4288 Burwood Group
Incorporated
EA-2018-29386 Cisco UCS Upgrade
11/20/2018
25,890.00
37 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
408.21
38 7000 Office Supplies 1644 Warehouse Direct Inc 4102285-0 1 Carton of Copier Paper 47.39
30,133.57
39 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
195.58
40 6108 Public Relations &
Communications
5079 RV Enterprises Ltd 11180137 144 Snowflake Headbands for
Giveaways
565.92
41 6108 Public Relations &
Communications
1050 Journal & Topics 178491 1/2 Page Ad in Journal Special
Section for Veterans
11/07/2018
499.00
42 7000 Office Supplies 1220 Runco Office Supply 728547-0 Office Supplies for Full-Time
Special Event Coordinator
73.41
43 7000 Office Supplies 1220 Runco Office Supply 728759-0 Two 2019 Desk Calendars for
Media Services
29.90
44 7200 Other Supplies 2016 Signarama 39949 Framed Office Sign for Full-
Time Special Event
Coordinator
103.50
1,467.31
45 5530 Employee
Assistance
Program
4651 Perspectives 90931 Employee Assistance Program
12/01-12/31/2018
620.00
Division: 240 - Media Services
Total 240 - Media Services
Division: 250 - Human Resources
Total 220 - Legal
Division: 230 - Information Technology
Total 230 - Information Technology
Page 5 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
46 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
63.52
683.52
47 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
63.52
48 6550 Subsidy - Senior
Citizen Cab
Service
1421 American Charge
Service
202829 Subsidized Taxi Voucher
Program October 2018 M-12-
11
744.00
49 7000 Office Supplies 1220 Runco Office Supply 728823-0 (4) Message Books 16.36
823.88
111,398.57
50 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
157.57
51 6110 Printing Services 1233 Press Tech Inc 43539 1 Box of Business Cards 20.00
52 7000 Office Supplies 1644 Warehouse Direct Inc 4092372-0 1 Planner 22.59
53 7000 Office Supplies 1644 Warehouse Direct Inc C4090596-0 Returned 1 Planner (22.59)
54 7200 Other Supplies 2016 Signarama 39904 Name Plate for Senior
Financial Analyst
43.00
220.57
55 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80644 2 Permit Elevator Inspections
10/29/2018
150.00
56 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80645 1 Permit Elevator Inspection
11/06/2018
75.00
57 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80663 7 Elevator Inspections 11/05-
11/06/2018
63.00
58 6005 Legal Fees 3447 Holland & Knight LLP 5759141 11-18 Non-Retainer Property
Enforcement Matters
216.00
59 6005 Legal Fees 3447 Holland & Knight LLP 5759143 11-18 Non-Retainer Property
Enforcement Matters
1,132.00
60 6005 Legal Fees 3447 Holland & Knight LLP 5759147 11-18 Non-Retainer Property
Enforcement Matters
672.00
61 6005 Legal Fees 3447 Holland & Knight LLP 5759152 11-18 Non-Retainer Property
Enforcement Matters
812.00
Total 20 - City Administration
Department: 30 - Finance
Total 30 - Finance
Total 250 - Human Resources
Division: 260 - Health & Human Services
Total 260 - Health & Human Services
Community Development
Division: 410 - Building & Code Enforcement
Page 6 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
62 6005 Legal Fees 3447 Holland & Knight LLP 5759168 11-18 Non-Retainer Property
Enforcement Matters
112.00
63 6005 Legal Fees 3447 Holland & Knight LLP 5759170 11-18 Non-Retainer Property
Enforcement Matters
330.78
64 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
701.91
65 7000 Office Supplies 1644 Warehouse Direct Inc 4105313-0 White Board, 2 Monitor
Stands, Mouse, Hot and Cold
Cups
8.68
66 7000 Office Supplies 1644 Warehouse Direct Inc 4105313-0 White Board, 2 Monitor
Stands, Mouse, Hot and Cold
Cups
41.16
67 7000 Office Supplies 1644 Warehouse Direct Inc 4106790-0 2 Cases of Paper, Permit Card
Stock & Post-It Notes
34.35
68 7000 Office Supplies 1644 Warehouse Direct Inc 4109258-0 Elevator Cert Paper, License
Paper, Label Tape & Calendar
136.92
4,485.80
69 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
63.52
70 6100 Publication of
Notices
1050 Journal & Topics 178468 Planning and Zoning Board
Legal Notices 11/7/2018
70.00
71 6100 Publication of
Notices
1050 Journal & Topics 178593 CDBG Consolidated Plan Legal
Notice 11/14/2018
126.48
72 6195 Miscellaneous
Contractual
Services
4070 Cerabona, Gale M 104 Planning and Zoning Board
Meeting and Minutes
11/13/2018
217.50
73 7000 Office Supplies 1644 Warehouse Direct Inc 4105313-0 White Board, 2 Monitor
Stands, Mouse, Hot and Cold
Cups
34.43
74 7000 Office Supplies 1644 Warehouse Direct Inc 4105313-0 White Board, 2 Monitor
Stands, Mouse, Hot and Cold
Cups
8.68
75 7000 Office Supplies 1644 Warehouse Direct Inc 4109258-0 Elevator Cert Paper, License
Paper, Label Tape & Calendar
28.10
548.71
76 6000 Professional
Services
5215 CoStar Realty
Information Inc
108179154-1 December 2018 Available
Property Database
365.19
77 6000 Professional
Services
1079 AECOM Technical
Services Inc
2000135453 Consulting-TO 4 DP Metra
Train Feasibility Study 10/13-
11/09/18
12,902.03
Total 420 - Planning & Zoning
Division: 430 - Economic Development
Total 410 - Building & Code Enforcement
Division: 420 - Planning & Zoning
Page 7 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
78 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
56.04
79 7000 Office Supplies 1644 Warehouse Direct Inc 4105313-0 White Board, 2 Monitor
Stands, Mouse, Hot and Cold
Cups
8.67
80 7000 Office Supplies 1644 Warehouse Direct Inc 4105313-0 White Board, 2 Monitor
Stands, Mouse, Hot and Cold
Cups
130.86
81 7000 Office Supplies 1644 Warehouse Direct Inc 4106790-0 2 Cases of Paper, Permit Card
Stock & Post-It Notes
90.70
13,553.49
18,588.00
82 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
124.04
83 6025 Administrative
Services
1172 Third Millennium
Associates Inc
22770 Utility Bill Rendering
11/15/2018
504.11
84 6040 Waste Hauling &
Debris Removal
6047 Vintage Tech LLC 19893 Electronic Recycling
11/07/2018
1,260.72
85 7500 Postage & Parcel 1172 Third Millennium
Associates Inc
22770 Utility Bill Rendering
11/15/2018
22.12
1,910.99
86 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
373.70
373.70
87 5340 Pre-Employment
Testing
7133 Mid-West Truckers
Association Inc
P682183 2 Pre-Employment Drug Tests -
11/20/2018
157.50
157.50
88 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
423.92
89 6325 R&M Street Lights 1044 H&H Electric Co 31787 Streetlight Repairs -
10/24/2018, R-40-18
728.50
90 6325 R&M Street Lights 1044 H&H Electric Co 31819 Pole Repair - Stratford &
Drake - 10/29/2018, R-40-18
471.41
91 7000 Office Supplies 1066 Office Depot 228487235001 White Board 199.99
Total 430 - Economic Development
Division: 510 - Engineering
Total 510 - Engineering
Division: 520 - Geographic Information Systems
Total 40 - Community Development
Public Works & Engineering
Division: 100 - Administration
Total 100 - Administration
Total 520 - Geographic Information Systems
Division: 530 - Street Maintenance
Page 8 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
92 7035 Supplies -
Equipment R&M
1043 WW Grainger Inc 9007559835 14 Tie-Down Straps - Salt
Spreader
463.68
93 7050 Supplies -
Streetscape
1437 Des Plaines Material &
Supply LLC
295744 4.0 Cu Yds Top Soil - Parkway
Restorations - 10/16/2018
96.00
94 7055 Supplies - Street
R&M
1527 Sherwin Williams 3827-3 2 Gloss Classic & 2 Gloss Sun
Yellow
19.96
95 7055 Supplies - Street
R&M
1732 Traffic Control &
Protection Inc
99504 10 Tri-Folding Stop Signs & 10
Posts
2,377.50
4,780.96
96 6000 Professional
Services
4210 Lakota Group, The 18021.01-03 TO#2 for Gateway Sign Design
- 10/1-10/31/2018, R-4-18
1,576.80
97 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
226.10
98 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769521574 Mat Service - Police -
11/14/2018
180.77
99 6195 Miscellaneous
Contractual
Services
5214 State Industrial
Products
900726718 Drain Maintenance Program -
11/09/2018
100.00
100 6315 R&M Buildings &
Structures
1025 Bedco Inc 095256 HVAC Maintenance -
November 2018, R-170-16
572.50
101 6315 R&M Buildings &
Structures
1025 Bedco Inc 095256 HVAC Maintenance -
November 2018, R-170-16
572.50
102 6315 R&M Buildings &
Structures
1025 Bedco Inc 095263 Belts & Filter Maintenance-
City Hall-11/05-11/07/2018, R-
170-16
971.25
103 6315 R&M Buildings &
Structures
1025 Bedco Inc 095264 Service Call - City Hall -
11/13/2018, R-170-16
110.00
104 6315 R&M Buildings &
Structures
5691 Corbrook Enterprises
Inc
10221801 Fire Station 61 Exercise Room
Ceiling Painting-10/15-
10/18/2018
13,280.00
105 6315 R&M Buildings &
Structures
1311 Hill/Ahern Fire
Protection LLC
1904 Lowered Sprinkler Heads -
City Hall - 11/05/2018
800.00
106 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
83327 Middle Engine Bay Door
Installed - Fire #61 -
08/23/2018
2,475.00
107 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
83966 Door Installation - Fire #61 -
09/06/2018
508.00
108 7000 Office Supplies 1066 Office Depot 228488058001 Dry Markers & Record Book 51.06
109 7000 Office Supplies 1644 Warehouse Direct Inc 4107481-0 12 Desk Calendars & AAA
Batteries
62.72
110 7000 Office Supplies 1043 WW Grainger Inc 9005544334 5 Printer Cartridges 154.05
Division: 535 - Facilities & Grounds Maintenance
Total 530 - Street Maintenance
Page 9 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
111 7020 Supplies - Safety 1047 Home Depot Credit
Svcs
95632 Respirator, Safety Goggles,
Sport Knife, Etc.
88.06
112 7025 Supplies -
Custodial
7283 Bella Bagno Inc 124548 2 Grippy Floor Carpets - PW
Stock
312.00
113 7025 Supplies -
Custodial
1029 Cintas Corporation 769517915 Cleaners, Mats, Soap, Air
Freshener, Scrub, Etc.
11/07/2018 - PW
154.72
114 7025 Supplies -
Custodial
1029 Cintas Corporation 769521572 20 Mop Heads - City Hall 33.00
115 7025 Supplies -
Custodial
1029 Cintas Corporation 769521575 Cleaners, Mats, Soap, Scrubs,
Air Freshener, Etc 11/14/2018
- PW
146.58
116 7025 Supplies -
Custodial
1029 Cintas Corporation 769525117 Cleaners, Mats, Soap, Scrub,
Air Freshener, Etc - PW
241.87
117 7025 Supplies -
Custodial
1043 WW Grainger Inc 9960137157 Boot Brush - City Hall 69.95
118 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
3244048 100' Orange/Yellow Cord 63.97
119 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
4081046 2 Pairs 7" Pliers 19.92
120 7035 Supplies -
Equipment R&M
1208 Steiner Electric
Company
S006186796.001 Barrel Key Locking Switch -
PW
63.46
121 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
0992118 2 Key-In-Knob Cylinders & 2
Cylinder Changes - Police
239.60
122 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
0993286 2 Lock Cylinders, Cylinder
Change & Key-In-Knob
Cylinder - PW
292.00
123 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
1023799 3 2x4 Acrylic Panels & Hook -
City Hall
39.42
124 7045 Supplies - Building
R&M
2028 Northwest Electrical
Supply
17401780 Offset Tap & Fuse Tap - City
Hall
189.46
125 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
2015043 14 Lbs Patch and Skimcoat -
Police
33.94
126 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
2088514 Uprights, Brackets, Door Stop -
City Hall
125.81
127 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
210387 Returned 4 Flat Plates - City
Hall
(40.84)
128 7045 Supplies - Building
R&M
5699 March Industries Inc 210635 25 Cases Ceiling Tile - Fire #63 2,475.00
129 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
2190484 Returned Brackets & Uprights -
City Hall
(47.84)
130 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
5284504 Returned 2 Reducers - City
Hall
(15.80)
131 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
7025249 2 Machine Screws - Police 2.36
Page 10 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
132 7045 Supplies - Building
R&M
1043 WW Grainger Inc 9003106276 Quartz Metal Halide Lamp -
Fire #63
12.23
133 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040596 6 Lithonia Lamps - City Hall 592.14
134 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040714 32 Light Bulbs & 25 Filler
Plates - City Hall
451.52
135 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040742 2 Fluorescent Ballasts - Fire 62 13.86
136 7140 Electricity 1033 ComEd 0459113083-
11/18
Electricity Service 10/11-
11/09/2018
8,321.26
137 7140 Electricity 1033 ComEd 2607132134-
11/18
Electricity Service 10/02-
10/31/2018
213.68
138 7140 Electricity 1033 ComEd 2685017085-
11/18
Electricity Service 10/03-
11/01/2018
299.24
139 7140 Electricity 1033 ComEd 4974507003-
11/18
Electricity Service 10/03-
11/01/2018
285.39
140 7140 Electricity 1033 ComEd 5222730006-
1018A
Electricity Service 10/01-
10/30/2018
200.07
141 7140 Electricity 1033 ComEd 5310652035-
11/18
Electricity Service 10/03-
11/01/2018
33.60
142 7140 Electricity 1033 ComEd 5310653096-
11/18
Electricity Service 10/03-
11/01/2018
35.33
143 7140 Electricity 1033 ComEd 5310654039-
11/18
Electricity Service 10/03-
11/01/2018
50.28
144 7140 Electricity 1033 ComEd 5310655063-
11/18
Electricity Service 10/03-
11/01/2018
229.09
145 7200 Other Supplies 1076 Sam's Club Direct 2716 Coffee, Sugar Substitutes,
Non Dairy Creamer - City Hall
231.61
146 7300 Uniforms 1705 Sears Commercial One T336038 Uniform - Facilities Foreman 171.48
147 7320 Equipment <
$5,000
1043 WW Grainger Inc 9007521876 1 Portable Gas Heater, Dual
Fuel
2,262.11
148 8010 Furniture &
Fixtures
4392 Office Furniture
Resources
INV1018346 36" Round Meeting Table -
City Hall
205.00
149 8100 Improvements 7409 Aquamist Plumbing &
Lawn Sprinkling Co Inc
20891 Northwest Highway Irrigation
11/13-11/16/2018, R-149-18
FINAL
12,879.74
52,615.02
150 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
125.38
151 6115 Licensing/Titles 3522 Zabielski, Jeff Reimb
11/09/2018
CDL Renewal - Expires
05/10/2023
30.00
152 6135 Rentals 1029 Cintas Corporation 022703512 Mechanic's Uniform Rental -
11/12/2018
140.01
Total 535 - Facilities & Grounds Maintenance
Division: 540 - Vehicle Maintenance
Page 11 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
153 6135 Rentals 1029 Cintas Corporation 022706292 Mechanics Uniform Rental -
11/19/2018
140.01
154 6135 Rentals 1029 Cintas Corporation 022709214 Mechanics Uniform Rental -
11/26/2018
140.01
155 6305 R&M Equipment 2168 Petroleum
Technologies Equipment,
Inc
20244 Annual Inspection for UST
10/12/2018 #5PW3
672.50
156 6305 R&M Equipment 1346 Lorchem Technologies
Inc
67735 110 Gals Degreaser Processed
Through Pressure Washer
11/09/2018
640.20
157 6305 R&M Equipment 1203 Standard Industrial &
Automotive Equipment Inc
WO-3157 In-Ground Post Lift Repair -
LFT3 - 11/02/2018
414.00
158 6310 R&M Vehicles 1674 Spring-Align of
Palatine, Inc
111125 Replaced Springs for Rear
Suspension - Fire 7602 -
11/13/2018
2,421.08
159 6310 R&M Vehicles 2016 Signarama 39900 City Logo Decal Installation -
PW 9054 & 5113 -
11/07/2018
109.40
160 6310 R&M Vehicles 1116 Certified Fleet Services
Inc
I11499 Aerial Lift Inspection - PW
5045 - 11/12/2015
735.00
161 7030 Supplies - Tools &
Hardware
2287 Kron, Frank Reimb Tool 2018 2018 Tool Reimbursement -
Mechanic
450.00
162 7035 Supplies -
Equipment R&M
1062 NAPA of Des Plaines 5741-706080 Air Compressor - Fire #62 2,599.00
163 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000236183 Back-Up Alarms, Lights, Auto
Ejects - Fire Stock
110.11
164 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000236234 10 Light Bulbs - Fire Stock 36.96
165 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000236330 3 Auto Ejects - Fire Stock 116.41
166 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P510238 2 Air Compressor Hoses - Fire
7702
26.70
167 7040 Supplies - Vehicle
R&M
1673 Chicago Parts & Sound
LLC
1-0031873 9 Brake Rotors - Police Stock 573.51
168 7040 Supplies - Vehicle
R&M
3315 Regional Truck
Equipment
212315 (2) 4 Liter Bottles V-Mac Oil -
Stock
124.30
169 7040 Supplies - Vehicle
R&M
4280 Rush Truck Centers of
Illinois Inc
3012726517 Throttle Kit - PW 5080 580.00
170 7040 Supplies - Vehicle
R&M
4280 Rush Truck Centers of
Illinois Inc
3012728996 Throttle Kit - PW 5080 580.00
171 7040 Supplies - Vehicle
R&M
4280 Rush Truck Centers of
Illinois Inc
3012824891 Returned Throttle Kit - PW
5080
(580.00)
172 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449325P HVAC Control - Police 6006 329.18
173 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449384P Track Assembly & Valve - Fire
6065
993.12
Page 12 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
174 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449991P 2 Kits & Hose - Police 6048 34.08
175 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706895 9 Oil Filters, 2 Gaskets, & 2
Bolts - PW 8030 & 2013
55.10
176 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706897 2 Oil Filters & 6 Air Filters -
Stock
49.78
177 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706917 Orange Paint - PW 5083 9.49
178 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706926 Alternator - EMA 6504 155.03
179 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706979 Air Filters, Diesel Exhaust
Fluid, Clamps, Etc - Stock
246.68
180 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707049 Air Filter - PW 5042 31.12
181 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707109 2 Air Filters - Fire 7603 & 7604 186.38
182 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707338 2 Core Deposits Refunded -
PW 5060 & EMA 6504
(38.50)
183 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707338 2 Core Deposits Refunded -
PW 5060 & EMA 6504
(49.50)
184 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707534 Curved Radiator Hose - Police
Stock
14.79
185 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707629 3 Strobe Light Kits - Stock 157.86
186 7040 Supplies - Vehicle
R&M
1739 Morton Grove
Automotive Inc
58513 Rebuilt Alternator 11/16/2018
- Fire 7801
1,795.00
187 7040 Supplies - Vehicle
R&M
1053 Kimball Midwest 6744345 Wheel Weights, Nuts, Clamps
& Washers - Police Stock
198.10
188 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG66436 Switch Rocker & Alarm - Fire
7802
283.97
189 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG66544 Exhaust Tube & V-Band Clamp
- Fire 7602
684.96
190 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG66598 2 Spring Hangers - Fire 7602 856.16
191 7040 Supplies - Vehicle
R&M
1526 Global Emergency
Products Inc
AG66614 Switch Rocker - Fire 7802 137.58
192 7040 Supplies - Vehicle
R&M
1575 Pirtek O'Hare S2827691.001 Hydraulic Hose - PW 5100 195.48
193 7120 Gasoline 5415 Gas Depot Inc 63432 Gasoline Purchase and
Delivery - 11/15/2018, R-23-
18
7,615.96
194 7130 Diesel 5415 Gas Depot Inc 63434 Diesel Fuel Purchase &
Delivery - 11/15/2018, R-23-
18
6,564.82
195 7300 Uniforms 2067 Cutler Workwear 115689 Boots & 2 Shirts - Vehicle
Maintenance Foreman
194.34
Page 13 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
196 7320 Equipment <
$5,000
1057 Menard Incorporated 26367 Galvanized Tee & Elbow, 4
PVC Elbows
7.44
30,893.00
90,731.17
197 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
245.64
245.64
198 5325 Training 7568 Calibre Press 64626 Emotional Survival for Female
Officers 12/10/2018 (1 Ofc)
179.00
199 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
2,023.68
200 7000 Office Supplies 1644 Warehouse Direct Inc 4096559-0 Coil Key Ring (2), Stapler 53.65
201 7000 Office Supplies 1644 Warehouse Direct Inc 4106072-0 DVD+R Markers, Tape, files,
CD-R's, Bankers Boxes
272.97
202 7300 Uniforms 1489 JG Uniforms Inc 44877 Police Polo for K9 Officer 52.85
2,582.15
203 5325 Training 1261 Northeast
Multiregional Training
245431 Advanced Homicide
Investigations 10/29-
10/31/2018
250.00
204 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
1,463.40
205 6195 Miscellaneous
Contractual
Services
1572 LexisNexis Risk
Solutions
1037713-
20181031
Investigation Database Oct.
2018
422.30
206 6195 Miscellaneous
Contractual
Services
1517 Trans Union LLC 10853053 Investigation Database Oct
2018
197.42
207 6195 Miscellaneous
Contractual
Services
7509 Independent Forensics
of Illinois LLC
38875 Genetic Identification for Case
18-28732
2,050.00
208 6195 Miscellaneous
Contractual
Services
1683 Thomson Reuters 839205435 Investigation Database Oct
2018
305.54
209 7000 Office Supplies 1644 Warehouse Direct Inc 4052419-0 USB Flashdrives 137.64
4,826.30
Total 540 - Vehicle Maintenance
Total 100 - Administration
Division: 610 - Uniformed Patrol
Total 610 - Uniformed Patrol
Total 50 - Public Works & Engineering
Police Department
Division: 100 - Administration
Division: 620 - Criminal Investigation
Total 620 - Criminal Investigation
Page 14 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
210 6000 Professional
Services
5975 Aero Removals Trisons
Inc
20820CRA Removal and Transport of
Deceased Oct 2018
1,050.00
211 6015 Communication
Services
1680 Pacific
Telemanagement Services
2005286 3 Public Pay Phones Monthly
Fee Dec 2018
228.00
212 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
567.88
213 6110 Printing Services 1233 Press Tech Inc 43272 Envelopes #10 (5000)519.00
214 6110 Printing Services 1142 Copyset Printing
Company
53826 Snow Sidewalk Letters (3500)220.00
215 6185 Animal Control 4125 Golf Rose Boarding &
Grooming
14981 Stray Animals October 2018 1,938.70
216 6195 Miscellaneous
Contractual
Services
1077 Shred-It USA LLC 8125963943 Shredding Service PD
10/5,10/12,10/16,10/23,10/3
0,11/06/2018
957.90
217 6305 R&M Equipment 1729 Triton Electronics Inc 7411 Calibrate, Recertify, Repair
Dept. Radar/Lidars
11/14/2018
1,248.00
218 6305 R&M Equipment 6963 Curvature Inc 90116712 Computer Hardware
Maintenance-911 Backup
Center Nov. 2018
200.00
219 7000 Office Supplies 1644 Warehouse Direct Inc 4052324-0 DVD+R, Pens, Sharpie
Markers, Tape, Glue Stick
363.19
220 7000 Office Supplies 1644 Warehouse Direct Inc 4088916-0 Markers, Magnet Clips,
Envelopes, Rubber Bands,
Pens, Paperware
424.00
221 7000 Office Supplies 1644 Warehouse Direct Inc 4091722-0 Binder, Index Tabs, Envelopes,
Correction Tape, Wall File
87.55
222 7000 Office Supplies 1644 Warehouse Direct Inc 4093579-0 Monitor Riser (2), Chair
Backrest
152.07
223 7010 Supplies -
Community
Relations
1489 JG Uniforms Inc 46160 North Pole Police Patches
(108)
399.60
224 7015 Supplies - Police
Range
5197 Kieslers Police Supply
Inc
0885235 2018 Departmental
Ammunition/ 45 Cal ( 10
Cases)
2,530.00
225 7015 Supplies - Police
Range
3682 Belvidere, City of 1801 9 Days of Outdoor Range
Rental 3/22- 11/08/2018
960.00
226 7015 Supplies - Police
Range
6851 Axon Enterprise Inc 713400 Taser Cartridges-X26=100,
X2=100, X26 DPM's=5
6,210.00
227 7200 Other Supplies 2016 Signarama 39880 Evidence Intake Sign 37.50
228 7200 Other Supplies 1644 Warehouse Direct Inc 4088916-0 Markers, Magnet Clips,
Envelopes, Rubber Bands,
Pens, Paperware
82.77
Division: 630 - Support Services
Page 15 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
229 7320 Equipment <
$5,000
1244 Ray O'Herron
Company Inc
1859466-IN Big Easy Glo Lockout Kit Light
(2)
210.61
18,386.77
26,040.86
230 6015 Communication
Services
1936 DTN LLC 5390368 EOC Weather Service for
09/08-10/07/2018
342.00
231 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
379.65
232 6300 R&M Software 1124 Braniff
Communications Inc
0031915 Federal Signal Comm 1-S
Software Subscription
12/1/18-11/30/19
6,150.00
233 7200 Other Supplies 1047 Home Depot Credit
Svcs
0024087 Hand Warmers & Batteries
AA/C/D - 16 Dz
241.00
234 7300 Uniforms 1489 JG Uniforms Inc 45634 Uniforms for Deputy
Coordinator
284.10
235 7300 Uniforms 1489 JG Uniforms Inc 46247 Uniform Jacket for Emergency
Mgmt Coordinator
155.00
236 7320 Equipment <
$5,000
1488 RA Adams Enterprises
Inc
S001588 4 Trailer Balls for EMA
Vehicles
968.40
237 7550 Miscellaneous
Expenses
1887 Pluta, John Reimb 11/25/18 Food For CPD Jimenez
Funeral/Wake 11/25/18
200.00
8,720.15
238 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
289.65
239 6195 Miscellaneous
Contractual
Services
1077 Shred-It USA LLC 8125993546 On-Site Shredding Service-Sta
61 11/06/2018
69.09
240 7000 Office Supplies 1057 Menard Incorporated 26717 2 Portable USBs 9.98
241 7000 Office Supplies 1644 Warehouse Direct Inc 4101303-0 Clipboards, Cert Holders,
Writing Pads, Pencils
86.82
455.54
242 5325 Training 3792 Illinois, University of UFIN1788 Instructor I Class-1 Paramedic
10/29/2018
300.00
243 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
704.44
244 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
608.16
Total 60 - Police Department
Department: 65 - Emergency Management Agency
Total 65 - Emergency Management Agency
Total 630 - Support Services
Division: 710 - Emergency Services
Fire Department
Division: 100 - Administration
Total 100 - Administration
Page 16 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
245 6035 Dispatch Services 5067 Regional Emergency
Dispatch Center
164-19-12 Dispatch Services - December
2018 R-141-13
51,619.00
246 6195 Miscellaneous
Contractual
Services
2031 Rebel's Trophies Inc 77968 Engraving Retirement Badge -
1 Battalion Chief
22.50
247 6305 R&M Equipment 7594 Gear Wash LLC 14666 Repairs to Damaged TurnOut
Gear in Fire Incident
11/07/2018
1,336.60
248 7035 Supplies -
Equipment R&M
1747 Murphy's Contractors
Equipment Inc
198796 6 Terminator Chains for Chain
Saws
1,252.50
249 7200 Other Supplies 1570 Public Safety Center
Inc
5834147 36 Extrication Gloves & 12
Boxes Fire Wipes
201.20
250 7300 Uniforms 1080 Air One Equipment Inc 137871 2 Structural FF Boots 798.00
251 7300 Uniforms 3212 On Time Embroidery
Inc
53841 L/S Polo - 1 Lieutenant 54.00
252 7300 Uniforms 3212 On Time Embroidery
Inc
56189 5 Battalion Chief Shirt Badges 425.00
253 7300 Uniforms 3212 On Time Embroidery
Inc
56611 2 Cargo Pocket Pants - 1
Paramedic
112.00
254 7300 Uniforms 1570 Public Safety Center
Inc
5834147 36 Extrication Gloves & 12
Boxes Fire Wipes
1,924.65
255 7300 Uniforms 1570 Public Safety Center
Inc
5834315 12 Leather Glove Straps 151.03
256 7300 Uniforms 3212 On Time Embroidery
Inc
E 54769 2 Polos - 1 Paramedic 84.00
257 7300 Uniforms 3212 On Time Embroidery
Inc
E 56364 Fleece Jacket, Knit Cap, Steel
Toe Boot - 1 Engineer
298.00
258 7300 Uniforms 3212 On Time Embroidery
Inc
E 56612 4-Pocket Pants & Knit Cap - 1
Paramedic
76.00
259 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55147 3 Polos, 2 T-Shirts, 2 Pants - 1
Engineer
248.00
260 7300 Uniforms 3212 On Time Embroidery
Inc
ES 56910 2 T-Shirts, Polo, Leather Belt -
1 Engineer
118.00
261 7300 Uniforms 3212 On Time Embroidery
Inc
OE 55909 4 Polos - 1 Lieutenant 188.00
262 7300 Uniforms 3212 On Time Embroidery
Inc
OES 55379 2 4-Pocket Pants, T-Shirt,
Polo, Fleece Jacket, Shorts - 1
LT
313.00
263 7300 Uniforms 3212 On Time Embroidery
Inc
OES 56271 3 Polos, 3 T-Shirts, 2 Pants - 1
Lieutenant
281.00
264 7300 Uniforms 3212 On Time Embroidery
Inc
S 56479 3 T-Shirts, 1 4-Pocket Pants - 1
Engineer
79.00
61,194.08Total 710 - Emergency Services
Page 17 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
265 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
159.40
266 6110 Printing Services 1233 Press Tech Inc 43538 1 Box of Business Cards 20.00
267 7000 Office Supplies 1644 Warehouse Direct Inc 4101303-0 Clipboards, Cert Holders,
Writing Pads, Pencils
49.20
268 7300 Uniforms 3212 On Time Embroidery
Inc
S 56640 15 T-Shirts for Citizen's Fire
Academy
215.00
269 7320 Equipment <
$5,000
5121 Utinans, James M Reimb 11/14/18 Reimb for Out-of-Pocket
Expenses-CFA Graduation
11/14/2018
119.99
270 7550 Miscellaneous
Expenses
5121 Utinans, James M Reimb 11/14/18 Reimb for Out-of-Pocket
Expenses-CFA Graduation
11/14/2018
30.34
593.93
62,243.55
271 5340 Pre-Employment
Testing
1320 IL State Police Cost 01755-10/18 Background Check Services
Oct 2018 Fingerprints
189.00
189.00
323,316.20
272 6005 Legal Fees 3447 Holland & Knight LLP 5759142 11-18 Non-Retainer
Redevelopment
378.00
273 6195 Miscellaneous
Contractual
Services
7371 Gilco Scaffolding
Company LLC
7359 Rental & Removal -
Construction Canopy - Lee St-
10/31-11/13/2018
558.00
274 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769517913 Mat Service - Metra Station -
11/07/2018
55.22
275 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769517914 Air Freshener - Metra Station -
11/07/2018
30.00
276 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769521571 Mat Service - Metra Station -
11/14/2018
55.22
277 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769521573 Air Fresheners - Metra Station
- 11/14/2018
30.00
278 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769525115 Mat Service - Metra Station -
11/21/2018
55.22
Division: 720 - Fire Prevention
Total 720 - Fire Prevention
Total 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
Total 70 - Fire Department
Department: 75 - Fire & Police Commission
Total 75 - Fire & Police Commission
Page 18 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
279 6195 Miscellaneous
Contractual
Services
1029 Cintas Corporation 769525116 Air Freshener - Metra Station -
11/21/2018
30.00
280 6315 R&M Buildings &
Structures
5440 Manusos General
Contracting Inc
5711 Theatre Roof Bar Joist
Supports & Installation-11/13-
11/16/2018
12,890.00
281 6315 R&M Buildings &
Structures
7506 Otto Baum Company
Inc
Pay App #1 Show Theatre Exterior
Mason/Facade Repairs-09/26-
11/30/2018, R-171-18
119,403.22
282 6315 R&M Buildings &
Structures
7506 Otto Baum Company
Inc
Pay App #2- Lib Library Exterior Sealants
Project-11/01-11/13/2018, R-
178-18
19,642.50
283 6515 Subsidy - Winter
Decoration
5742 B&B Holiday
Decorating LLC
2736 Holiday Tree Installation -
MetroSquare -10/20/2018
1,800.00
284 6515 Subsidy - Winter
Decoration
5742 B&B Holiday
Decorating LLC
2737 2018-19 Light Pole Garland
Installation - 11/13-
11/20/2018
2,618.00
285 6515 Subsidy - Winter
Decoration
5742 B&B Holiday
Decorating LLC
2896 Light Line Installation-
MetroSq Garage & Train
Station-11/28/18
750.00
286 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
0022595 Studs, Drywall Screws &
Copper Pipe
43.95
287 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
6023188 Plywood, Poly Sheeting, Tube
Cutter, Zipwall & Brush
182.77
288 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040667 Green Wire & Copper Cord 540.19
289 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040675 Filler Plate - Electrical Panel -
Theatre
89.60
290 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040682 Electric Connectors & Green
Wire
18.33
291 7140 Electricity 1033 ComEd 0237106099-
11/18
Electricity Service 10/03-
11/01/2018
297.72
292 7140 Electricity 1033 ComEd 0392121005-
11/18
Electricity Service 10/03-
11/01/2018
247.04
293 7140 Electricity 1033 ComEd 0445091056-
11/18
Electricity Service 10/03-
11/01/2018
294.40
294 7140 Electricity 1033 ComEd 2901166089-
11/18
Electricity Service 10/03-
11/01/2018
631.12
295 7140 Electricity 1033 ComEd 5310657021-
11/18
Electricity Service 10/03-
11/01/2018
100.41
296 7140 Electricity 1033 ComEd 5310658082-
11/18
Electricity Service 10/03-
11/01/2018
58.90
297 7140 Electricity 1033 ComEd 6045062008-
11/18
Electricity Service 10/03-
11/01/2018
109.26
Page 19 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
298 8010 Furniture &
Fixtures
6006 Wenger Corporation 756501 ADA Compliant Ramp for
Special Events Stage
8,315.00
169,224.07
299 6005 Legal Fees 3447 Holland & Knight LLP 5759153 11-18 Non-Retainer TIF #7
Matters
405.00
300 8100 Improvements 6405 Lorig Construction
Company
2016-TIF7-P8 R-133-16 Contractor-Orchard
Pl Improvements 10/08-
11/5/2018
249,947.39
250,352.39
301 6000 Professional
Services
7355 Soil & Material
Consultants Inc
43655 2018 CIP Geotechnical Testing
10/17/2018
60.00
302 6000 Professional
Services
7355 Soil & Material
Consultants Inc
43684 2018 CIP Geotechnical Testing
10/17-10/18/2018
982.50
303 7140 Electricity 1033 ComEd 0193753007-
11/18
Electricity Service 10/11-
11/09/2018
78.99
304 7140 Electricity 1033 ComEd 0725000037-
11/18
Electricity Service 10/04-
11/02/2018
7.15
305 7140 Electricity 1033 ComEd 1273119011-
11/18
Electricity Service 10/04-
11/02/2018
2,377.29
306 7140 Electricity 1033 ComEd 1521117181-
11/18
Electricity Service 10/03-
11/01/2018
358.78
307 7140 Electricity 1033 ComEd 2644104014-
11/18
Electricity Service 10/02-
10/31/2018
225.79
308 7140 Electricity 1033 ComEd 2943015087-
11/18
Electricity Service 10/18-
11/16/2018
18,367.10
309 7140 Electricity 1033 ComEd 3471079047-
11/18
Electricity Service 10/03-
11/01/2018
39.82
22,497.42
310 6000 Professional
Services
1079 AECOM Technical
Services Inc
2000136018 R-137-18 62267-Consultant-
River Rd Recon 09/29-
10/26/2018
59,799.47
311 8030 Land 7593 Arapovic, Dzevada 0LN0015TE Lee @ Forest Traffic Signal -
1294 Lee St Temporary
Easement
600.00
312 8030 Land 7584 Arapovic, Edin 0LN0015TE Lee @ Forest Traffic Signal -
1294 Lee St Temporary
Easement
600.00
60,999.47
60,999.47
Total 201 - TIF #1 Downtown Fund
Total 230 - Motor Fuel Tax Fund
Fund: 250 - Grant Projects Fund
Program: 2520 - Capital Grants
Total 2520 - Capital Grants
Fund: 207 - TIF #7 Mannheim/Higgins South
Total 207 - TIF #7 Mannheim/Higgins South
Fund: 230 - Motor Fuel Tax Fund
Total 250 - Grant Projects Fund
Page 20 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
313 2484 Seized/Pending
Forfeit
1320 IL State Police 17-2246 Forfeiture Award 520.10
314 2484 Seized/Pending
Forfeit
1320 IL State Police 18-24890 Forfeiture Award 2,000.00
315 5325 Training 1470 IL Tactical Officers
Assoc
6243 2018 ITOA Training Conf.
11/18-11/20/2018 (1 Ofc)
325.00
316 6315 R&M Buildings &
Structures
3882 Best Technology
Systems Inc
BTL-18006-10 2018 Service Agreement for
Police Range Clean & Maint
Oct
559.12
317 7300 Uniforms 1489 JG Uniforms Inc 44646 Ballistic Vest Cover for K9
Officer
180.00
318 7300 Uniforms 1489 JG Uniforms Inc 44647 Ballistic Vest Cover for New
Officer w/Shipping
158.00
319 7300 Uniforms 1489 JG Uniforms Inc 44648 Ballistic Vest Cover for New
Officer
143.00
320 7300 Uniforms 1489 JG Uniforms Inc 44649 Ballistic Vest Cover for New
Officer and Embroidery
179.00
321 7300 Uniforms 1489 JG Uniforms Inc 46043 Ballistic Vest Cover - Officer 156.06
322 8010 Furniture &
Fixtures
1644 Warehouse Direct Inc 4095104-0 High Stool w/Back for
Evidence Intake Room
198.02
323 8010 Furniture &
Fixtures
1604 BOS Business Office
Systems Inc
774 Bulletin Board for Admin
Mgr's Office
287.69
2,185.89
324 6305 R&M Equipment 7215 CR Milazzo -
Gunsmithing
201436 Custom Work On Police
Sniper Rifle #1 05/24/2018
675.00
325 6305 R&M Equipment 7215 CR Milazzo -
Gunsmithing
201437 Custom Work on Police Sniper
Rifle #2 05/24/2018
675.00
1,350.00
326 6195 Miscellaneous
Contractual
Services
6150 Partners & Paws
Veterinary Services LLC
58589 K9 Jager Boarding 11/4/2018 40.00
327 6195 Miscellaneous
Contractual
Services
6150 Partners & Paws
Veterinary Services LLC
58713 K9 Bane - Exam and
Treatment 11/8/2018
54.65
328 6195 Miscellaneous
Contractual
Services
6150 Partners & Paws
Veterinary Services LLC
58716 K9 Jager Boarding 11/9-
11/14/2018
240.00
Total 2610 - Customs
Program: 2620 - DEA
Total 2620 - DEA
Fund: 260 - Asset Seizure Fund
Program: 2610 - Customs
Program: 2640 - Forfeit
Page 21 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
329 6195 Miscellaneous
Contractual
Services
6150 Partners & Paws
Veterinary Services LLC
59035 K9 Jager Medication
11/20/2018
61.88
396.53
6,452.52
330 6000 Professional
Services
4001 Rick Hiton &
Associates
11180013 Appraisal Services for
Easement-225 Brentwood Dr
11/19/2018
2,500.00
331 6000 Professional
Services
1079 AECOM Technical
Services Inc
2000136018 R-137-18 62267-Consultant-
River Rd Recon 09/29-
10/26/2018
6,644.39
332 6000 Professional
Services
1126 Civiltech Engineering
Inc
3243-7 Consultant-Rand Rd Sidepath
ROW Acquisition 09/29-
10/26/2018
5,231.13
333 6005 Legal Fees 3447 Holland & Knight LLP 5759172 11-18 Non-Retainer Rand
Road Sidepath Petition
1,092.00
334 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
249.66
335 6025 Administrative
Services
1172 Third Millennium
Associates Inc
22770 Utility Bill Rendering
11/15/2018
252.06
336 6165 Street Pavement
Markings
6739 Mark-It Striping Inc 218168 Repl Pavement Reflectors-
Oakton, River & Schwab Rds
11/12/2018
3,490.00
337 6300 R&M Software 1026 CDW LLC PZP3723 20 Microsoft SharePoint On-
Line Licenses
217.60
338 7500 Postage & Parcel 1172 Third Millennium
Associates Inc
22770 Utility Bill Rendering
11/15/2018
11.06
339 8100 Improvements 1067 Orange Crush 2018-A-P6 R-103-18 2018 CIP Cont A St
and Utility 11/01-11/24/2018
497,984.02
340 8100 Improvements 1009 AT&T 41718Z3072296-0 2015 CIP Cont B Utility
Relocation-1904 Elmhurst Rd
10/29/2018
5,793.81
523,465.73
341 8015 Equipment 1045 Havey
Communications
8818 2018 Police Squad Upfitting
Squad #56 11/13/2018
3,852.00
342 8015 Equipment 1045 Havey
Communications
8819 Squad #56 Equipment Per
Agreement 11/13/2018
101.00
343 8015 Equipment 1045 Havey
Communications
8823 Code 3 Brand, 2700 Series
Light Bar Spare
1,795.00
Fund: 400 - Capital Projects Fund
Total 400 - Capital Projects Fund
Fund: 410 - Equipment Replacement Fund
Department: 60 - Police Department
Total 2640 - Forfeit
Total 260 - Asset Seizure Fund
Page 22 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
344 8015 Equipment 1045 Havey
Communications
8827 2018 Police Squad Upfitting
Squad #57 11/15/2018
3,852.00
345 8015 Equipment 1045 Havey
Communications
8829 Squad #57 Equipment Per
Agreement 11/15/2018
2,402.60
346 8015 Equipment 1045 Havey
Communications
8831 2018 Police Squad Upfitting
Squad #71 11/16/2018
3,852.00
347 8015 Equipment 1045 Havey
Communications
8832 Squad #71 Equipment Per
Agreement 11/16/2018
206.00
348 8015 Equipment 1045 Havey
Communications
8839 2018 Police Squad Upfitting
Squad #85
3,852.00
349 8015 Equipment 1045 Havey
Communications
8840 Squad #85 Equipment Per
Agreement 11/26/2018
101.00
350 8020 Vehicles 1745 Suburban Accents Inc 27403 Squad #56 Graphics and
Lettering 11/19/2018
475.00
351 8020 Vehicles 1045 Havey
Communications
8828 Squad #57 Equipment Per
Agreement 11/15/2018
101.00
20,589.60
20,589.60
352 6140 Leases 5109 Konica Minolta
Premier Finance
69001243 Konica Minolta Copier Lease
11/26/18 - 12/25/18
4,137.00
353 8005 Computer
Hardware
4583 Argon Electric
Company, Inc
9100 5th Floor Cat6 Cable Project
11/12-11/20/2018
16,988.00
21,125.00
354 4601 New Construction
- Sale of Water
3772 Rivers Casino Refund 11/08/18 Hydrant Usage Refund
11/08/2018
(353.74)
(353.74)
355 5310 Membership
Dues
1563 American Water
Works Assoc (AWWA)
7001576758 Membership Renewal - WP
Crew Leader - 10/01/2018-
09/30/2019
83.00
356 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
780.50
357 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180707 20 Meter Bench Tests -
11/12/2018-11/13/2018
777.00
358 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180710 4 Meter Bench Tests -
11/15/2018
88.00
Total 420 - IT Replacement Fund
Fund: 500 - Water/Sewer Fund
Non Departmental
Division: 000 - Non Divisional
Total 60 - Police Department
Total 410 - Equipment Replacement Fund
Fund: 420 - IT Replacement Fund
Total 000 - Non Divisional
Division: 550 - Water Systems
Page 23 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
359 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180726 59 Meter Bench Tests -
11/20/2018
1,497.80
360 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180727 41 Meter Bench Tests -
11/20/2018
1,271.55
361 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180728 9 Meter Bench Tests -
11/20/2018
444.15
362 6195 Miscellaneous
Contractual
Services
6992 Core & Main LP J792781 82 Meters Installed - 10/22-
10/28/2018
11,080.00
363 6300 R&M Software 6992 Core & Main LP J657914 42 Meters, R-8-18 6,209.00
364 6310 R&M Vehicles 2016 Signarama 39900 City Logo Decal Installation -
PW 9054 & 5113 -
11/07/2018
109.40
365 6335 R&M Water
Distribution
System
6373 Pirtano Construction 19086-V Rte 14 Watermain
Repair/Extension 05/14-
06/10/2018
13,252.50
366 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707566 Reducer Sleeve & Pan Clip -
Water 9054
35.01
367 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707669 Water Pump & Coolant - PW
9008
50.35
368 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707826 Ignition Coil - PW 9023 32.43
369 7070 Supplies - Water
System
Maintenance
1162 Vollmar Clay Products
Inc
178733 36 x 18 Concentric Cone 90.00
370 7070 Supplies - Water
System
Maintenance
1057 Menard Incorporated 26961 Lumber - Curb Restoration 23.61
371 7070 Supplies - Water
System
Maintenance
1072 Prairie Material 888869461 505 Cu Yds Concrete -
11/19/2018
946.13
372 7070 Supplies - Water
System
Maintenance
1072 Prairie Material 888871946 4.5 Cu Yds Concrete -
11/20/2018
821.38
373 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J658792 112 Meters - 10/1-
10/07/2018
15,254.00
374 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J783340 123 Meters & 162
Smartpoints, R-8-18
30,531.00
375 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J806076 Valve, Gasket, Megalug, &
Couplings
684.00
376 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J830036 Clamps, Pipes, & Gaskets 2,015.40
Page 24 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
377 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J839556 33 Meters 11/12-11/14/2018 5,136.00
378 7105 Wholesale Water -
NWWC
2901 Northwest Water
Commission
12042018 Wholesale Water Purchase -
November 2018, R-183-14
229,431.00
379 7120 Gasoline 5415 Gas Depot Inc 63432 Gasoline Purchase and
Delivery - 11/15/2018, R-23-
18
1,142.76
380 7130 Diesel 5415 Gas Depot Inc 63434 Diesel Fuel Purchase &
Delivery - 11/15/2018, R-23-
18
427.38
381 7140 Electricity 1033 ComEd 0718079040-
11/18
Electricity Service 10/03-
11/01/2018
78.81
382 7140 Electricity 1033 ComEd 1602149012-
1018A
Electricity Service 10/02-
10/31/2018
132.50
383 7140 Electricity 1033 ComEd 2382141015-
11/18
Electricity Service 10/03-
11/01/2018
70.37
384 7140 Electricity 1033 ComEd 2902009038-
1018A
Electricity Service 10/01-
10/30/2018
153.50
385 7140 Electricity 1033 ComEd 3526170000-
1018A
Electricity Service 10/01-
10/30/2018
49.66
386 7140 Electricity 1033 ComEd 4436122006-
11/18
Electricity Service 10/11-
11/09/2018
5,060.58
387 7140 Electricity 1033 ComEd 5646761001-
1018A
Electricity Service 10/01-
10/30/2018
34.93
388 7140 Electricity 1033 ComEd 6152054027-
11/18
Electricity Service 10/02-
10/31/2018
3,255.82
331,049.52
389 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
363.57
390 7000 Office Supplies 1644 Warehouse Direct Inc 4111869-0 Carton Copy Paper 35.73
391 7020 Supplies - Safety 2053 USA Bluebook 736104 12 Pairs Winter Gloves 140.16
392 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000236284 3 LED Lights - PW 8038 &
8039
521.99
393 7040 Supplies - Vehicle
R&M
3315 Regional Truck
Equipment
212315 (2) 4 Liter Bottles V-Mac Oil -
Stock
124.30
394 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706895 9 Oil Filters, 2 Gaskets, & 2
Bolts - PW 8030 & 2013
6.37
395 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-707790 4 U-Bolts - PW 8038 & 8039 31.28
396 7075 Supplies - Sewer
System
Maintenance
5214 State Industrial
Products
900732730 Primezyme & Biomate 885.96
Division: 560 - Sewer Systems
Total 550 - Water Systems
Page 25 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
397 7120 Gasoline 5415 Gas Depot Inc 63432 Gasoline Purchase and
Delivery - 11/15/2018, R-23-
18
501.93
398 7130 Diesel 5415 Gas Depot Inc 63434 Diesel Fuel Purchase &
Delivery - 11/15/2018, R-23-
18
598.94
399 7140 Electricity 1033 ComEd 0096017042-
11/18
Electricity Service 10/03-
11/01/2018
2,048.87
400 7140 Electricity 1033 ComEd 0575134020-
1018A
Electricity Service 10/01-
10/30/2018
128.03
401 7140 Electricity 1033 ComEd 0640144010-
11/18
Electricity Service 10/03-
11/01/2018
65.96
402 7140 Electricity 1033 ComEd 0762050019-
11/18
Electricity Service 10/04-
11/02/2018
25.53
403 7140 Electricity 1033 ComEd 2038128006-
1018A
Electricity Service 10/01-
10/30/2018
52.28
404 7140 Electricity 1033 ComEd 2148094073-
11/18
Electricity Service 10/04-
11/02/2018
47.73
405 7140 Electricity 1033 ComEd 3240002012-
11/18
Electricity Service 10/23-
11/21/2018
449.60
406 7140 Electricity 1033 ComEd 3461136053-
1018A
Electricity Service 10/02-
10/31/2018
31.45
407 7140 Electricity 1033 ComEd 3526009006-
11/18
Electricity Service 10/03-
11/01/2018
72.39
408 7140 Electricity 1033 ComEd 3657136067-
11/18
Electricity Service 10/03-
11/01/2018
86.64
409 7140 Electricity 1033 ComEd 4995025051-
1018A
Electricity Service 10/02-
10/31/2018
35.60
410 7140 Electricity 1033 ComEd 5060090016-
11/18
Electricity Service 10/04-
11/02/2018
135.76
411 7140 Electricity 1033 ComEd 5814097012-
11/18
Electricity Service 10/03-
11/01/2018
35.53
412 7140 Electricity 1033 ComEd 6331089024-
1018A
Electricity Service 10/01-
10/30/2018
170.97
413 7300 Uniforms 1705 Sears Commercial One T842029 Uniform - Sewer Foreman 148.80
6,745.37
414 8100 Improvements 1067 Orange Crush 2018-A-P6 R-103-18 2018 CIP Cont A St
and Utility 11/01-11/24/2018
86,147.75
86,147.75
423,588.90
415 6015 Communication
Services
1552 Verizon Wireless 9818354151 Communication Services
10/14-11/13/2018
56.04
Total 560 - Sewer Systems
Division: 580 - CIP - Water/Sewer
Total 580 - CIP - Water/Sewer
Total 00 - Non Departmental
Department: 30 - Finance
Page 26 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
416 6025 Administrative
Services
1172 Third Millennium
Associates Inc
22770 Utility Bill Rendering
11/15/2018
1,182.72
417 7500 Postage & Parcel 1172 Third Millennium
Associates Inc
22770 Utility Bill Rendering
11/15/2018
51.89
1,290.65
424,879.55
418 7140 Electricity 1033 ComEd 0354464001-
11/18
Electricity Service 10/03-
11/01/2018
1,508.56
419 7140 Electricity 1033 ComEd 2239082030-
11/18
Electricity Service 10/03-
11/01/2018
896.38
420 7140 Electricity 1033 ComEd 4722388001-
11/18
Electricity Service 10/03-
11/01/2018
24.03
421 7140 Electricity 1033 ComEd 4791127023-
11/18
Electricity Service 10/03-
11/01/2018
1,768.86
422 7140 Electricity 1033 ComEd 4974385007-
11/18
Electricity Service 10/08-
11/06/2018
28.07
423 7140 Electricity 1033 ComEd 5310303000-
11/18
Electricity Service 10/03-
11/01/2018
163.09
4,388.99
424 7140 Electricity 1033 ComEd 5310666002-
11/18
Electricity Service 10/03-
11/01/2018
858.24
858.24
425 5545 MICA Deductible 1061 Municipal Insurance
Cooperative Agency
2566549 050700 MICA Claim Deductible
07/16/2018 L002566549
1,126.30
426 5545 MICA Deductible 1061 Municipal Insurance
Cooperative Agency
2608409 050701 MICA Claim Deductible
09/06/2018 L002608409
299.42
427 5545 MICA Deductible 1061 Municipal Insurance
Cooperative Agency
2629233 050702 MICA Claim Deductible
09/24/2018 L002629233
4,632.81
428 6005 Legal Fees 3447 Holland & Knight LLP 5759160 11-18 Non-Retainer PSEBA
Proceedings
700.00
429 6005 Legal Fees 3447 Holland & Knight LLP 5759167 11-18 Non-Retainer PSEBA
Proceedings
56.00
430 6005 Legal Fees 3447 Holland & Knight LLP 5759169 11-18 Non-Retainer PSEBA
Proceedings
168.00
6,982.53
431 2229 Event - Holiday
Lighting
1389 Garvey's Office
Products Inc
PINV1638762 Holiday Lighting Poster Paper 57.38
Total 500 - Water/Sewer Fund
Fund: 510 - City Owned Parking Fund
Total 510 - City Owned Parking Fund
Total 30 - Finance
Total 600 - Risk Management Fund
Fund: 700 - Escrow Fund
Fund: 520 - Metra Leased Parking Fund
Total 520 - Metra Leased Parking Fund
Fund: 600 - Risk Management Fund
Page 27 of 31
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/17/2018
Account
432 2430 Escrow - Police
Items
1320 IL State Police Cost 01755-10/18 Background Check Services
Oct 2018 Fingerprints
27.00
433 2464 Hydrant Deposits 3772 Rivers Casino Refund 11/08/18 Hydrant Usage Refund
11/08/2018
1,100.00
434 2493 Escrow - CED
Development
1050 Journal & Topics 178468 Planning and Zoning Board
Legal Notices 11/7/2018
80.00
435 2493 Escrow - CED
Development
1050 Journal & Topics 178468 Planning and Zoning Board
Legal Notices 11/7/2018
87.15
436 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5759144 11-18 Reimb Redevelopment 79.00
437 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5759151 11-18 Reimb Redevelopment 2,168.50
438 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5759174 11-18 Reimb Redevelopment 108.00
3,707.03
1,838,838.73Grand Total
Total 700 - Escrow Fund
Page 28 of 31
Line #Vendor Invoice Invoice Description Amount
439 2471 Red Light Payable 4297 Des Plaines Photo
Enforcement Program
17056005105951
86
Red Light Cash Payment
11/08/2018
100.00
440 4849 Miscellaneous
Revenues
6788 W Diamond Group
Corporation
2018-00000097 Overpayment on 5th False
Alarm Invoice
62.50
441 4849 Miscellaneous
Revenues
7596 Del Sol Auto Mart P0257898 Ticket Overpayment on
P0257898
25.00
442 4849 Miscellaneous
Revenues
7596 Del Sol Auto Mart P0257899 Ticket Overpayment on
P0257899
25.00
112.50
443 6015 Communication
Services
1032 Comcast Cable 11/11/18 x1141 Internet/Cable Service 11/18-
12/17/2018
249.85
249.85
444 6535 Subsidy - Youth
Commission
7590 Meinecke, Steven W 000001 Performer @ Youth Comm
"Holiday Hoopla" Event
12/15/2018
60.00
60.00
309.85
445 6015 Communication
Services
1032 Comcast Cable 11/18/18 x6724 Internet/Cable Service Dec
2018
16.74
446 6015 Communication
Services
1009 AT&T 708R06860011-18 Communications Service
10/16-11/15/2018
473.20
489.94
447 6185 Animal Control 2950 When Nature Calls 8218 Nuisance Animal Removal
September 2018
5,350.00
448 6185 Animal Control 2950 When Nature Calls 8220 Nuisance Animal Removal
October 2018
6,200.00
449 7010 Supplies -
Community
Relations
7592 MT Productions 12/06/2018 Entertainment for Volunteer
Dinner 12/06/2018
1,200.00
12,750.00
13,239.94
Manual Payments
Division: 630 - Support Services
Total 630 - Support Services
Total 60 - Police Department
Police Department
Division: 610 - Uniformed Patrol
Total 610 - Uniformed Patrol
Division: 260 - Health & Human Services
Total 260 - Health & Human Services
Total 20 - City Administration
Total 00 - Non Departmental
City Administration
Division: 230 - Information Technology
Total 230 - Information Technology
City of Des Plaines
Warrant Register 12/17/2018
Account
Fund: 100 - General Fund
Department: 00 - Non Departmental
Page 29 of 31
Line #Vendor Invoice Invoice Description Amount
Manual Payments
City of Des Plaines
Warrant Register 12/17/2018
Account
450 5325 Training 2036 Fire Investigators
Strike Force
12/12/2018 Fire Inv Strike Force Training
Meeting 12/12/2018 - 5
Attendees
125.00
125.00
125.00
13,887.29
451 8020 Vehicles 7299 Kunes Country Ford of
Antioch Inc
AT10150 Repl Vehicle #7005-2018 Ford
Expedition R-97-18
41,890.00
41,890.00
41,890.00
452 4601 New Construction
- Sale of Water
7597 Sysco Chicago Inc 2018-00000003 Refund Pymt on Hydrant Inv
2018-00000003-Cust Billed in
Error
5,627.72
5,627.72
61,405.01Grand Total
Division: 000 - Non Divisional
Total 000 - Non Divisional
Total 70 - Fire Department
Total 410 - Equipment Replacement Fund
Fund: 500 - Water/Sewer Fund
Total 100 - General Fund
Fund: 410 - Equipment Replacement Fund
Department: 70 - Fire Department
Fire Department
Division: 720 - Fire Prevention
Total 720 - Fire Prevention
Total 70 - Fire Department
Page 30 of 31