20181203 Council Packet
Monday, December 3, 2018
Closed Session – 6:00 p.m.
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
CLOSED SESSION
LEASE, SALE, & PURCHASE OF PROPERTY
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
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CONSENT AGENDA
1. RESOLUTION R-207-18: Authorizing the Execution of Agreements with Sub-Recipients of the Community
Development Block Grant Funds for Program Year 2018
2. RESOLUTION R-208-18: Awarding the Purchase of a New Pierce Pumper Truck per Specifications through
the HGACBuy Purchasing Cooperative from Global Emergency Products, Inc., 1401 North Farnsworth
Avenue, Aurora, IL in the Amount of $671,374. Budgeted Funds – Equipment Replacement Fund.
3. RESOLUTION R-209-18: Approving a Three-Year Renewal of Services Agreement with Granicus, LLC for
the Maintenance, Hosting and Support of the desplaines.org Website in an Amount Not-to-Exceed $33,103.54.
4. RESOLUTION R-210-18: Approving the Reduction of Subdivision Improvement Cash Escrow for the
Covington Place Development at 150 N. East River Road in the Amount of $873,380.75
5. RESOLUTION R-216-18: Approving an Agreement with the Illinois Department of Transportation (IDOT)
for the Potential Temporary Closure of Central Road and Des Plaines River Road in Des Plaines, Illinois for
Traffic Control Purposes Related to the “Our Lady of Guadalupe Feast” on December 11th and 12th, 2018
6. SECOND READING – M-40-18: Approving Amendments to Article A of Chapter 1 of Title 6 of the City
Code of the City of Des Plaines Regarding Pet Licenses and Tags
7. Minutes/Regular Meeting – November 19, 2018
END OF CONSENT AGENDA
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COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair
a. Warrant Register in the Amount of $4,902,858.03 – RESOLUTION R-212-18
b. 2019 Budget Approval – RESOLUTION R-213-18
2. COMMUNITY DEVELOPMENT – Alderman Dick Sayad, Chair
a. Consideration of Approval and Adoption of the 2018 Comprehensive Plan for the City of
Des Plaines – RESOLUTION R-211-18
b. Consideration of a Final Plat of Subdivision for 1896-1930 Lee Street and 1157-1175 Prospect
Avenue, Case #18-045-SUB – RESOLUTION R-215-18
c. Consideration of Various Text Amendments to the Des Plaines Zoning Ordinance for Maximum Rear
Yard Lot Coverage Requirements, Permitted Obstruction Matrix in Required Yards, Accessory Uses
and Structures, Performance Standards for Exterior Lighting, and Adding Definitions for Recreational
Equipment, Yard Feature, and Rear Yard Coverage – ORDINANCE Z-36-18
d. Consideration of Resolution in Support of a Cook County 6b Classification Application for 1680
Touhy Investors, LLC, 1680 E. Touhy Avenue – RESOLUTION R-214-18
3. PUBLIC WORKS – Alderman Don Smith, Chair
a. Discussion of Facilities Replacement Fund
4. BUILDING CODE – Alderman John Robinson, Chair
a. Consideration of a Text Amendment to the Des Plaines Zoning Ordinance for Face Brick Definition to
Building Design Standards Section – ORDINANCE Z-35-18
5. LEGAL & LICENSING – Alderman Carla Brookman, Chair
a. Discussion Regarding Vaping Regulations (no back-up material)
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
UNFINISHED BUSINESS
1. SECOND READING – ORDINANCE M-39-18: Levying Taxes for the City of Des Plaines for the Fiscal
Year Beginning January 1, 2019 and Ending December 31, 2019
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NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-212-18: Warrant Register in the amount of $4,902,858.03
b. RESOLUTION R-213-18: Approving the 2019 Annual Budget for the City of Des Plaines
2. a. RESOLUTION R-211-18: Adopting the City of Des Plaines Comprehensive Plan of 2018
b. RESOLUTION R-215-18: Approving a Final Plat of Subdivision for the Amita Homes Subdivision at
1896-1930 Lee Street and 1157-1175 Prospect Lane
c. ORDINANCE Z-36-18: Amending the Text of Various Sections of the Des Plaines Zoning Ordinance
Regarding Accessory Uses and Structure and Rear Yard Coverage
d. RESOLUTION R-214-18: Supporting and Consenting to Approval of Class 6b Classification for the
Property Located at 1680 E. Touhy Avenue
3. a. n/a
4. a. ORDINANCE Z-35-18: Amending the Text of Various Sections of the Des Plaines Zoning Ordinance
Regarding the Building Design Review Standards
5. a. n/a
MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire
certain accommodations to allow t hem to observe and/or participate in the meeting(s) or have questions about the accessibility of the
meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these
persons.
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: November 1, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Davorka I. Kirincic, AICP, Associate Planner / CDBG Administrator
Subject: A Resolution Authorizing the Execution of Agreements with Sub-recipients of Community
Development Block Grant Funds for Program Year 2018
Issue: U.S. Department of Housing and Urban Development (HUD) regulations require Community
Development Block Grant (CDBG) grantee municipalities have an annual agreement with each sub-recipient
receiving funds.
Analysis: On July 16, 2018, the City of Des Plaines approved Program Year 2018 (10/1/18 to 9/30/19) Action
Plan Resolution R-146-18 to allocate the following:
•Public Service Programs: $44,700.00 administered by four sub-recipients - The Center of Concern, The
Harbour, Inc., Northwest Compass, Inc., and WINGS, Inc.
•Housing Rehabilitation Programs: $189,579.00 administered by one sub-recipient - North West Housing
Partnership.
In coordination with HUD, our general counsel had generated three sub-recipient agreement forms, one for
each program area. The attached Resolution R-207-18 approves and authorizes execution of the agreements
with each of the sub-recipients for the programs and projects detailed in the approved Action Plan and
noted in the Resolution.
Recommendation: I recommend that the City Council adopt Resolution R-207-18.
Attachments:
Attachment 1: Resolution R-207-18
Exhibits:
Exhibit A: Agreement Form for Public Service Programs
Exhibit B: Agreement Form for Housing Rehabilitation Programs
MEMORANDUM
Page 1 of 50
1
CITY OF DES PLAINES
RESOLUTION R - 207 - 18
A RESOLUTION AUTHORIZING THE EXECUTION OF
AGREEMENTS WITH SUBRECIPIENTS OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations and corporations, in any manner not prohibited by law
or ordinance; and
WHEREAS, on July 16, 2018, the City Council adopted Resolution R-146-18, approving
the City’s 2018 Community Development Block Grant Annual Action Plan, which designated the
award of the City’s Community Development Block Grant to subrecipients as follows: (i) $44,700
for public service programs; and (ii) $189,579 for housing rehabilitation programs; and
WHEREAS, the City desires to enter into subrecipient agreements in substantially the
form attached to this Resolution as Exhibit A (“Public Service Program Agreements”) with the
following not-for-profit agencies (“Public Service Program Subrecipients”) to administer public
service programs under the Community Development Block Grant Program in the following
amounts:
Subrecipient
Public Service Programs
Budget
The Center of Concern
Housing Counseling, Resources and
Home Sharing Program
$8,700
The Center of Concern
Senior Housing and Supportive Services
Program
$10,700
The Harbour, Inc.
Emergency Shelter & Transitional
Housing for Homeless Youth Program
$3,700
Northwest Compass, Inc. Housing Counseling Program $14,900
WINGS Program, Inc.
WINGS Safe House Emergency Shelter
(domestic violence) Program
$6,700
and;
WHEREAS, the City desires to enter into subrecipient agreements in substantially the
form attached to this Resolution as Exhibit B (“Housing Rehabilitation Program Agreements”)
with the following not-for-profit agencies (“Housing Rehabilitation Program Subrecipients”) to
administer housing rehabilitation programs under the Community Development Block Grant
Program in the following amounts:
Subrecipient
Housing Rehabilitation Programs
Budget
North West Housing Partnership Home Repair Program $168,304
North West Housing Partnership Minor Repair Program $21,275
and;
Attachment 1 Page 2 of 50
2
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into: (i) the Public Service Program Agreements with the Public Service Program
Subrecipients; and (ii) the Housing Rehabilitation Program Agreements with the Housing
Rehabilitation Program Subrecipients; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as the findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENTS. The City Council hereby approves
the Public Service Program Agreements, and the Housing Rehabilitation Program Agreements, in
substantially the form attached to this Resolution as Exhibit A, and Exhibit B, respectively, and
in a final form approved by the General Counsel.
SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENTS. The City
Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on
behalf of the City: (a) the Public Service Program Agreements with the Public Service Program
Subrecipients; and (b) the Housing Rehabilitation Program Agreements with the Housing
Rehabilitation Program Subrecipients.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving CDBG Subrecipient Contract Amounts PY2019
Attachment 1 Page 3 of 50
[Form for Public Service Programs]
SUBRECIPIENT AGREEMENT BETWEEN
THE CITY OF DES PLAINES, ILLINOIS,
AND
[NON-GOVERNMENTAL SUBRECIPIENT]
FOR
[NAME OF CDBG PUBLIC SERVICE PROGRAM]
THIS SUBRECIPIENT AGREEMENT (“Agreement”) is entered this ___ day of _____, 2019 by
and between the City of Des Plaines, an Illinois home-rule municipality ("Grantee") and
__________________________________________ ("Subrecipient").
WHEREAS, on August 3rd, 2015, the corporate authorities of the Grantee approved: (i)
Resolution No. R-138-15, approving a five-year Consolidated Plan for the City’s participation in
the Community Development Block Grant program (“CDBG Program”) administered by the
United States Department of Housing and Urban Development (“HUD”); and (ii) Resolution No.
R-146-18, approving a City Action Plan for the 2018 CDBG Program year; and
WHEREAS, the Grantee submitted the Consolidated Plan, the Action Plan, and an
application for a CDBG Program grant to HUD pursuant to Title I of the Housing and Community
Development Act of 1974 as amended (“HCD Act”); and
WHEREAS, HUD has awarded Grantee a grant of funds under the CDBG Program
(“CDBG Grant”); and
WHEREAS, the Grantee desires to utilize a portion of the CDBG Grant to engage the
Subrecipient to perform, and the Subrecipient desires to receive a portion of the CDBG Grant to
perform, public services and activities to help implement the objectives of the CDBG Program,
the Consolidated Plan, and the Action Plan, all in accordance with the HCD Act, the regulations
promulgated thereunder, and all other applicable federal, state, and local laws, ordinances, and
regulations (collectively, the “Requirements of Law”); and
WHEREAS, the Grantee and the Subrecipient desire to enter into this Agreement to set
forth their respective rights and obligations with respect to the use of the CDBG Grant and the
performance of the public services and activities;
NOW, THEREFORE, it is agreed between the parties hereto that;
Exhibit A Page 4 of 50
[Form for Public Service Programs]
I. SCOPE OF SERVICE
A. CDBG Grant
The CDBG Grant is part of the following federal award:
CFDA Title: Community Development Block Grants/Entitlement Grants
CFDA Number: 14.218
Award Name: Community Development Block Grants/Entitlement Grants, A
Formula Grants
Award Number: B-18-MC-17-0009
Award Year: 2018
R&D Award: No
Federal Agency: United States Department of Housing and Urban Development,
Office of Community Planning and Development
B. Activities
The Subrecipient shall use CDBG Grant funds to administer [INSERT NAME OF
PROGRAM] during CDBG Program Year 2018 (“Subrecipient Program”) in a
manner satisfactory to the Grantee, consistent with any standards required by HUD as
a condition of the CDBG Grant, and in accordance with the Requirements of Law and
this Agreement. The Subrecipient shall expend CDBG Grant funds solely to perform
and complete the following activities eligible for funding under the CDBG Program
(collectively, the “Activities”):
Program Delivery Activities
#1 [INSERT COMPLETE DESCRIPTION OF EACH ACTIVITY,
INCLUDING THE SERVICES TO BE PERFORMED, THE
LOCATION WHERE THEY WILL BE PERFORMED, FOR
WHOM THEY WILL BE PERFORMED, AND HOW THEY WILL
BE PERFORMED.]
Activity #2 [SAME]
Activity #3 [SAME]
[ADD ADDITIONAL ACTIVITIES AS NECESSARY]
General Administration Activities
[INSERT DESCRIPTION OF GENERAL ADMINISTRATIVE ACTIVITIES
TO BE PERFORMED IN SUPPORT OF PROGRAM DELIVERY ACTIVITIES
STATED ABOVE.]
Exhibit A Page 5 of 50
[Form for Public Service Programs]
C. National Objectives
The Activities must, pursuant to and in accordance with 24 CFR 570.200(a) (2) and
24 CFR 570.208, meet one of the following of the CDBG Program’s National
Objectives: (1) benefit low- and moderate-income persons; (2) aid in the prevention
or elimination of slums or blight; or (3) meet community development needs having
a particular urgency, as defined in 24 CFR 570.208.
The Subrecipient hereby certifies that the Activities carried out under this Agreement
will meet [INSERT NATIONAL OBJECTIVE OR OBJECTIVES THAT WILL BE
MET] as follows: [INSERT DESCRIPTION OF HOW NATIONAL OBJECTIVE(S)
WILL BE MET. IF DIFFERENT ACTIVITIES WILL MEET DIFFERENT
OBJECTIVES, DESCRIBE HOW EACH ACTIVITY WILL MEET ONE OR
MORE OF THE OBJECTIVES.].
C. Levels of Accomplishment - Goals and Performance Measures
The Subrecipient shall perform the Activities in accordance with the following
performance measures, quantified in the units described below (collectively, the
“Performance Measures”):
Activity Unit Type Units per Month Total Units/Year
Activity #1 [INSERT UNIT OF
MEASUREMENT
TO BE USED,
E.G., NUMBER OF
PERSONS
ASSISTED,
NUMBER OF
MEALS SERVED,
NUMBER OF
HOUSING UNITS
REHABILITATED,
ETC.)
Activity #2
Activity #3
[INSERT
ADDITIONAL
LINES AS
NECESSARY.]
D. Staffing
The Subrecipient shall perform the Activities using the following personnel and in
accordance with the following allocation of time for each person:
Exhibit A Page 6 of 50
[Form for Public Service Programs]
Activity Personnel General
Responsibilities
Time Allocation
(Hours Per
Week)
Activity #1
Activity #2
Activity #3
[INSERT
ADDITIONAL
LINES AS
NECESSARY.]
The Subrecipient shall not make any changes in the personnel assigned, their general
responsibilities, or their time allocation under this Agreement without the prior written
approval of the Grantee.
E. Performance Monitoring
On an annual basis, or on a more frequent basis if required by HUD, the Grantee will
evaluate the Subrecipient’s performance of the Activities to determine: (1) the
Subrecipient’s compliance with this Agreement and the Requirements of Law; and (2)
the Subrecipient’s progress attaining the Performance Measures (“Performance
Review”). The Grantee shall notify the Subrecipient of the results of each Performance
Review within 45 days after the conclusion of the Performance Review. Failure to
perform the Activities in accordance with the Requirements of Law and the
Performance Measures will constitute an act of default under this Agreement. If action
to correct any default is not taken by the Subrecipient within 30 days after receipt of
notice from the Grantee, the Grantee may immediately suspend the disbursement of all
CDBG Grant funds and terminate this Agreement.
II. TIME OF PERFORMANCE
The Subrecipient shall commence the Activities on ________, 2018, and shall complete
the Activities no later than ____________, 2019 (“Time of Performance”). The Time of
Performance shall be extended to cover any additional time period during which the
Subrecipient remains in control of CDBG funds or other CDBG assets, including program
income (as defined in 24 CFR 570.500), during which time all of the terms and provisions
of this Agreement shall be in full force and effect and binding upon the Subrecipient.
III. BUDGET
The Subrecipient must perform the Activities in accordance with the following budget.
Line Item Amount
Salaries
Activity 1
Activity 2
Exhibit A Page 7 of 50
[Form for Public Service Programs]
[INSERT ACTIVITIES AS
NECESSARY]
Fringe
Office Space (program only)
Utilities
Communications
Reproduction/Printing
Supplies and Materials
Mileage
Audit and Performance Review
[INSERT OTHER LINES AS NECESSARY]
TOTAL
At any time during the Time of Performance, the Grantee may, in its discretion, require
the Subrecipient to provide to the Grantee a supplementary budget or a more detailed
budget for the performance of the Activities. The Subrecipient must provide a
supplementary or more detailed budget to the Grantee no later than 30 days after receipt
of a written request from the Grantee. The Subrecipient shall not amend the budget set
forth in this Section III, or any supplementary or more detailed budget submitted to the
Grantee pursuant to this Section III, without the prior written approval of the Grantee.
IV. PAYMENT
The total amount of CDBG Grant funds paid by the Grantee to the Subrecipient for the
performance of the Activities under this Agreement shall not exceed $__________.
Payment of CDBG Grant funds shall be made only for eligible expenses and general
administration and shall be made in accordance with 2 CFR 200.305, against the line
items within the budget set forth in Section III of this Agreement, and based upon the
Subrecipient’s progress toward attaining the Performance Measures. The Subrecipient
shall maintain a financial management system and internal controls in accordance with
2 CFR 200.302 and 2 CFR 200.303.
The Grantee may suspend or withhold the payment of CDBG Grant funds to, and may
recover any unspent CDBG Grant funds from, the Subrecipient if the Grantee
determines, in its sole discretion, that the Subrecipient has failed to perform any of its
obligations in accordance with, or has violated, this Agreement or the Requirements of
Law.
V. NOTICES
Notices required by this Agreement shall be in writing and delivered via U.S. mail
(postage prepaid), commercial courier, or personal delivery. Any notice delivered or
sent as aforesaid shall be effective on the date of delivery. All notices and other written
Exhibit A Page 8 of 50
[Form for Public Service Programs]
communications under this Agreement shall be addressed to the people set forth below,
unless modified by subsequent written notice.
Notices concerning this Agreement shall be directed to the following contract
representatives:
If to Grantee: City o f Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Attention: Davorka Kirincic, CDBG Administrator
If to Subrecipient: _________________________
_________________________
_________________________
Attention: ________________
VI. SPECIAL CONDITIONS
[INSERT ANY SPECIAL CONDITIONS APPLICABLE TO THE
PARTICULAR ACTIVITY OR SUBRECIPIENT. IF NONE, INSERT: “THIS
SECTION INTENTIONALLY LEFT BLANK.”]
VII. GENERAL CONDITIONS
A. General Compliance
The Subrecipient shall perform the Activities and all of its other obligations under this
Agreement in accordance with the Requirements of Law, including, without limitation,
all applicable requirements of 24 CFR Part 570, including, without limitation, subpart
K of Part 570, and of 2 CFR Part 200. The Subrecipient shall utilize CDBG Grant
funds received pursuant to this Agreement to supplement rather than supplant funds
otherwise available.
B. Independent Contractor
Nothing contained in this Agreement is intended or shall be construed to create or
establish the relationship of employer/employee, principal/agent, or joint ventures
between the parties. The Subrecipient shall at all times remain an "independent
contractor" with respect to the Activities to be performed under this Agreement. The
Grantee shall be exempt from payment of all Unemployment Compensation, PICA,
retirement, life and/or medical insurance and Workers' Compensation Insurance, as the
Subrecipient is an independent contractor.
C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Grantee, and its
Exhibit A Page 9 of 50
[Form for Public Service Programs]
officials, officers, employees, agents, and representatives, from and against any and all
claims, actions, suits, charges and judgments whatsoever that arise out of the
Subrecipient's performance of or failure to perform the Activities and the Subrecipient’s
other obligations under this Agreement.
D. Workers' Compensation
The Subrecipient shall provide Workers' Compensation Insurance coverage for all of
its employees involved in the performance of this Agreement in accordance with the
Requirements of Law.
E. Insurance & Bonding
The Subrecipient shall carry sufficient insurance coverage to protect the CDBG Grant
funds disbursed to the Subrecipient pursuant to this Agreement, and all property and
other assets purchased in whole or in part with CDBG Grant funds, from loss due to
theft, fraud and/or undue physical damage, and at a minimum shall purchase a blanket
fidelity bond covering all of its employees in an amount equal to the CDBG Grant fund
cash advances from the Grantee. The Subrecipient shall name the Grantee as additional
insured on all insurance policies required by this Subsection.
F. Grantee Recognition
The Subrecipient shall recognize the role of HUD and the Grantee in providing services
through this Agreement. All activities, facilities, and items performed and utilized
pursuant to this Agreement shall be prominently labeled as to funding source. In
addition, the Subrecipient will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement.
G. Amendments
The Grantee and Subrecipient may amend this Agreement at any time provided that
such amendments make specific reference to this Agreement, are executed in writing,
signed by a duly authorized representative of each organization, and approved by the
Subrecipient’s and the Grantee's respective governing body. Such amendments shall
not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from
their obligations under this Agreement.
The Grantee may, in its sole discretion, amend this Agreement as necessary to conform
with Federal, state, or local governmental laws, regulations, guidelines, policies, and
changes to available funding amounts by providing written notice to Subrecipient of
such amendments.
H. Suspension or Termination
In accordance with 2 CFR 200.338 and 2 CFR 200.339, the Grantee may, without
Exhibit A Page 10 of 50
[Form for Public Service Programs]
limitation of other available remedies at law or in equity, withhold payments of the
CDBG Grant funds, disallow the use of CDBG Grant funds for all or part of the cost of
an Activity, or suspend or terminate all or any part of payment of the CDBG Grant
funds or this Agreement if the Subrecipient materially fails to comply with any terms
of this Agreement. Material failures to comply with this Agreement include (but are
not limited to) the following:
1. Failure by the Subrecipient to comply with any of the provisions of this
Agreement and the Requirements of Law;
2. Failure by the Subrecipient to perform its obligations in accordance with
this Agreement;
Improper use of CDBG Grant funds provided to the Subrecipient under this
Agreement; and
4. Submission by the Subrecipient to the Grantee of reports, documents,
statements, or any other information that is late, incorrect, inaccurate,
incomplete, or misleading or fraudulent in any material respect.
In accordance with 2 CFR 200.339, this Agreement may also be terminated for
convenience by either the Grantee or the Subrecipient, in whole or in part, by written
notification to HUD setting forth the reasons for such termination, the effective date,
and, in the case of partial termination, the portion of the CDBG Grant to be terminated.
In the case of partial termination, if HUD determines that the remaining portion of the
CDBG Grant will not accomplish the purpose for which the award was made, HUD
may terminate the award in its entirety.
VIII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Subrecipient shall comply with the standards and requirements of 24 CFR
570.502 and of 2 CFR Part 200, Subpart D, including, without limitation, the
accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient shall administer its program in accordance with the cost
principles set forth in 2 CFR Part 200, Subpart E. These principles shall be
applied for all costs incurred whether charged on a direct or indirect basis.
Exhibit A Page 11 of 50
[Form for Public Service Programs]
B. Documentation and Record Keeping
1. Records to be Maintained
The Subrecipient shall maintain all records required by 2 CFR 200.333 and 24
CFR 570.506 that are pertinent to the Activities to be funded under this
Agreement (collectively, “Records”). These Records shall include, without
limitation:
a. Records providing a full description of each Activity undertaken;
b. Records demonstrating that each Activity undertaken meets one of
the National Objectives of the CDBG program;
c. Records required to determine the eligibility of Activities for funding
under this Agreement;
d. Records documenting compliance with equal opportunity
requirements of the CDBG Program;
e. Financial Records, as required by 24 CFR 570.502; 2 CFR Part 200,
Subpart D; and 24 CFR 84.21 through 84.28, in accordance with the
standards set forth in 24 CFR 85.20, including, without limitation,
accounting records with source documentation, including, without
limitation, cancelled checks, paid bills, payroll records, detailed time
and attendance records showing the amount of time spent by
Subrecipient personnel in the performance of the Activities, and
contract and subcontract award documents; and
f. All Records necessary to document compliance with Subpart K of 24
CFR Part 570.
2. Retention
The Subrecipient shall retain all financial Records, supporting documents, statistical
Records, and all other Records related to this Agreement and the performance of the
Activities pursuant to this Agreement for a period of three years after the date that
the Grantee submits, as part of Grantee’s annual performance and evaluation report
to HUD, its final report to HUD regarding the Activities supported pursuant to this
Agreement (“Retention Period”). Notwithstanding the preceding sentence, if any
litigation, claims, audits, negotiations or other actions involving the Records
(collectively, “Actions”) accrue before the expiration of the Retention Period, then
the Records must be retained by the Subrecipient until the Actions are fully resolved
or the expiration of the Retention Period, whichever occurs later.
3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for
services provided in connection with the Activities. Such data shall include, but not
be limited to, each client’s name, address, social security number, income level or
other basis for determining eligibility, and a description of service provided. Such
Exhibit A Page 12 of 50
[Form for Public Service Programs]
information shall be made available to Grantee or its designees on a quarterly basis
during the Performance Review or upon request by the Grantee.
4. Disclosure
The Subrecipient understands that client information collected under this
Agreement is private and the use or disclosure of such information, when not
directly connected with the administration of the Grantee's or Subrecipient's
responsibilities with respect to the Activities and services performed and provided
pursuant to this Agreement, is prohibited unless written consent is obtained from
the client or, in the case of a minor client, the minor’s parent or guardian; provided,
however, that Subrecipient shall furnish to the Grantee all Records requested by the
Grantee for the purpose of complying with the Illinois Freedom of Information Act,
5 ILCS 140/1 et seq.
5. Close-outs
The Subrecipient's obligations to the Grantee shall not end until all close-out
requirements are completed in accordance with 2 CFR 200.343, as determined by
the Grantee in its sole discretion. Activities during this close-out period shall
include, but are not limited to: making final payments, disposing of all funds, and
property and other assets purchased with funds, disbursed under this Agreement
(including the return of all unused materials, equipment, unspent cash advances,
program income balances, and accounts receivable to the Grantee), and determining
the custodianship of records. Notwithstanding the foregoing, the terms of this
Agreement shall remain in effect and binding upon the Subrecipient during any
period that the Subrecipient has control over CDBG funds or property, including
program income.
6. Audits & Inspections
The Subrecipient shall provide all Records to the Grantee, HUD, and the
Comptroller General of the United States, or any of their authorized representatives,
at any time during normal business hours, as often they deem necessary, to audit,
examine, and make copies, excerpts, or transcripts of such Records. Minimally, the
Subrecipient shall provide all Records to the Grantee during each Performance
Review conducted by Grantee in accordance with Section I.E of this Agreement.
Any violations of this Agreement or the Requirements of Law, or any other
deficiency discovered during a Performance Review or audit of the Subrecipient
must be fully cured by the Subrecipient, to the satisfaction of the Grantee, HUD, or
the Comptroller General of the United States, in their sole discretion, within 30 days
after receipt by the Subrecipient of notice of the violations or deficiencies. Failure
of the Subrecipient to comply with the requirements of this Section is an event of
default under this Agreement and may, without limitation of other available
remedies, result in the withholding and recovery of CDBG Grant fund payments to
Exhibit A Page 13 of 50
[Form for Public Service Programs]
the Subrecipient under this Agreement. The Subrecipient hereby agrees to have an
annual agency audit conducted in accordance with applicable OMB Circulars.
C. Reporting and Payment Procedures
1. Program Income
The Subrecipient shall submit monthly written reports in a form acceptable to the
Grantee of all program income (as defined at 24 CFR 570.500(a)) generated by
Activities carried out with CDBG Grant funds provided to the Subrecipient under
this Agreement. The use of program income by the Subrecipient shall comply with
the requirements set forth in 24 CFR 570.504. Additionally, the Subrecipient shall
use program income during the Time of Performance of this Agreement to fund the
Activities under this Agreement and shall reduce requests for CDBG funds by the
amount of program income expended on the Activities. All unexpended program
income shall be returned to the Grantee at the end of the Time of Performance. Any
interest earned on cash advances from the U.S. Treasury and from funds held in a
revolving fund account is not program income and shall be remitted promptly to the
Grantee.
2. Indirect Costs
The Subrecipient shall keep a record of all indirect costs in the manner required by
HUD. Indirect costs are costs incurred for a common or joint purpose benefiting
more than one cost objective but not readily assignable to those cost objectives
without effort disproportionate to the results achieved. However, the Subrecipient
acknowledges and agrees that it may not charge or seek payment for, and the
Grantee shall not pay, any indirect costs.
3. Payment Procedures
The Subrecipient shall submit payment requests to the Grantee on a form acceptable
to the Grantee in its sole discretion. The Grantee will pay to the Subrecipient CDBG
Grant funds available under this Agreement in accordance with the Subrecipient’s
progress in attaining the Performance Measures set forth in Section I.C of this
Agreement, the budget set forth in Section III of this Agreement, and Grantee policy
concerning payments. With the exception of certain advances, payments will be
made for, and shall not exceed, eligible expenses actually incurred by the
Subrecipient. Payments will be adjusted by the Grantee in accordance with advance
fund and program income balances available in Subrecipient accounts. The Grantee
reserves the right to use funds available under this Agreement for costs incurred by
the Grantee on behalf of the Subrecipient.
4. Progress Reports
The Subrecipient shall, in accordance with 2 CFR 200.328, submit to the Grantee
Exhibit A Page 14 of 50
[Form for Public Service Programs]
quarterly progress reports using information collection standards approved by the
United States Office of Management and Budget regarding the performance of the
Activities and the expenditure of CDBG Grant funds in a form acceptable to the
Grantee in its sole discretion. The Subrecipient shall also meet with the Grantee
upon request to discuss the Grantee’s performance under this Agreement.
D. Procurement
1. Compliance
The Subrecipient shall comply with the requirements of 2 CFR 200.317 through 2
CFR 200.326 and the Grantee’s purchasing policy for the procurement of all
property and equipment pursuant to this Agreement and shall maintain inventory
records of all non-expendable personal property procured with funds provided
pursuant to this Agreement. The Subrecipient shall convey to the Grantee all
program assets (including, without limitation, unexpended program income and
personal property purchased with CDBG funds or program income) upon the
termination or expiration of this Agreement.
2. OMB Standards
Unless specified otherwise within this agreement, the Subrecipient shall procure all
materials, property, or services in accordance with the applicable requirements of
24 CFR 84.40 through 24 CFR 84.48 and 2 CFR 200.317 through 2 CFR 200.326.
3. Travel
The Subrecipient shall obtain written approval from the Grantee for any travel
outside the Chicago metropolitan area to be paid for with funds provided under this
Agreement.
E. Use and Reversion of Assets
The use and disposition of equipment under this Agreement shall be in compliance
with the requirements of 2 CFR 200.310 through 200.316, 24 CFR Part 84, and 24
CFR 570.502, 570.503, and 570.504, as applicable, including, without limitation,
the following requirements:
1. The Subrecipient shall transfer to the Grantee any CDBG Grant funds on
hand, and any program income, and any accounts receivable attributable to
the use of CDBG Grant funds under this Agreement at the time of expiration,
cancellation, or termination of this Agreement.
2. If the Subrecipient sells equipment acquired, in whole or in part, with CDBG
Grant funds under this Agreement, the pro rata portion of the sale proceeds
that correspond to the amount of CDBG Grant funds used to acquire the
Exhibit A Page 15 of 50
[Form for Public Service Programs]
equipment shall be program income. Equipment not needed by the
Subrecipient to perform Activities under this Agreement shall be either: (a)
transferred to the Grantee for use by the CDBG Program; or (b) retained by
the Subrecipient after paying the Grantee an amount equal to the amount of
the fair market value of the equipment attributable to the amount of CDBG
Grant funds used to acquire the equipment.
IX. PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
The Subrecipient agrees to comply with the applicable provisions of: (1) Title
VI of the Civil Rights Act of 1964, as amended; (2) Title VIII of the Civil Rights
Act of 1968, as amended; (3) Section 104(b) and Section 109 of Title I of the
Housing and Community Development Act of 1974, as amended; Section 504
of the Rehabilitation Act of 1973, as amended; (4) the Americans with
Disabilities Act of 1990, as amended; (5) the Age Discrimination Act of 1975,
as amended; (6) Executive Order 11063; and the laws, regulations, and
executive orders referenced in 24 CFR 570.607.
The Subrecipient also agrees to comply with all Federal regulations promulgated
pursuant to Section 504 of the Rehabilitation Act of 1973, 29 U S C 794, which
prohibits discrimination against individuals with disabilities or handicaps in any
Federally-assisted program.
B. Affirmative Action
1. Approved Plan
Before the payment of any CDBG Grant funds pursuant to this Agreement, the
Subrecipient shall submit a plan for an Affirmative Action Program to Grantee for
approval. The Subrecipient agrees that it shall carry out the Affirmative Action
Program in accordance with the approved plan and with the principles provided in
the President's Executive Order 11246 of September 24, 1966.
2 Access to Records
The Subrecipient shall maintain and, upon request by the Grantee, HUD, their
agents, or other authorized federal officials, furnish, and cause each of its
subrecipents and subcontractors to furnish, all plans, records, documents, and other
information required to be maintained pursuant to, or necessary to demonstrate
compliance with, this Section IX.B.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with
Exhibit A Page 16 of 50
[Form for Public Service Programs]
which it has a collective bargaining agreement or other contract or understanding, a
notice advising the labor union or worker's representative of the Subrecipient's
commitments hereunder, and shall post copies of the notice at conspicuous places
accessible and visible to employees and applicants for employment.
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Subrecipient shall, in all solicitations or advertisements for employees placed
by or on behalf of the Subrecipient, state that it is an Equal Opportunity or
Affirmative Action employer.
6. Subcontract Provisions
The Subrecipient will cause the provisions of Sections IX.A and IX.B of this
Agreement, and the language required therein, to be included in every contract,
subcontract, or purchase order with the Subrecipient’s subrecipients, contractors, or
subcontractors so that such provisions will be binding upon those subrecipients,
contractors, or subcontractors.
C. Prohibited Activities
The Subrecipient is prohibited from using funds received pursuant to this
Agreement or personnel employed in the administration of the Subrecipient
Program or Activities for: political activities; inherently religious activities;
lobbying; political patronage; and nepotism activities.
D. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without
the prior written consent of the Grantee, which consent may be denied in the
Grantee’s sole discretion; provided, however, that claims for money due to the
Subrecipient from the Grantee under this Agreement may be assigned to a bank,
trust company, or other financial institution without such approval. Notice of any
such assignment or transfer shall be furnished promptly to the Grantee.
2. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts for the purpose of performing
the Activities or any of the Subrecipient’s other obligations under this Agreement
without first obtaining the written consent of the Grantee, which consent may be
denied in the Grantee’s sole discretion. Executed copies of all subcontracts shall be
forwarded to the Grantee along with documentation concerning the selection
Exhibit A Page 17 of 50
[Form for Public Service Programs]
process.
b. Monitoring
The Subrecipient must regularly review all subcontracted services to assure
compliance with the Requirements of Law, the provisions of this Agreement, and
the provisions of the subcontract. The Subrecipient shall prepare written reports
documenting its review of the subcontracted services, which reports must include,
without limitation, the dates of the review, any compliance failures by
subcontractors found by the Subrecipient, and the actions taken by the Subrecipient
to cause the subcontractors to come into compliance. The Subrecipient shall provide
these written reports to the Grantee upon request and whenever a report includes
findings that a subcontractor failed to comply with the Requirements of Law, the
provisions of this Agreement, or the provisions of the subcontract.
c. Content
The Subrecipient shall cause all of the provisions of this Agreement in its entirety
to be included in and made a part of any subcontract executed by the Subrecipient
and a subrecipient or subcontractor in connection with the performance of this
Agreement.
3. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this
Agreement, shall be in any way or to any extent expended on or used to support the
conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.
4. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 2 CFR 200.318, 24 CFR 84.42,
and 24 CFR 570.611, as applicable, which include (but are not limited to) the
following:
a. The Subrecipient shall maintain a written code or standards of
conduct that shall govern the performance of its officers, employees
or agents engaged in the award and administration of contracts
supported by Federal funds.
b. No employee, officer or agent of the Subrecipient shall participate in
the selection, or in the award, or administration of, a contract
supported by Federal funds if a conflict of interest, real or apparent,
would be involved.
c. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are
Exhibit A Page 18 of 50
[Form for Public Service Programs]
in a position to participate in a decision-making process or gain inside
information with regard to such activities, may obtain a financial
interest in any contract, or have a financial interest in any contract,
subcontract, or agreement with respect to the CDBG-assisted activity,
or with respect to the proceeds from the CDBG-assisted activity,
either for themselves or those with whom they have business or
immediate family ties, during their tenure or for a period of one (1)
year thereafter. For purposes of this paragraph, a "covered person"
includes any person who is an employee, agent, consultant, officer, or
elected or appointed official of the Grantee, the Subrecipient, or any
designated public agency.
5. Lobbying
The Subrecipient hereby certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or
on behalf of the Subrecipient, to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative
agreement;
b. If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the Subrecipient will complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
c. The Subrecipient will require that the language of this Section IX.D.5
be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all Subrecipients shall certify
and disclose accordingly:
d. This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 U.S.C. 1352. Any person
Exhibit A Page 19 of 50
[Form for Public Service Programs]
who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each
such failure.
6. Copyright
If this Agreement results in any copyrightable work, material, or inventions, the
Subrecipient shall, and does hereby, grant to Grantee and the grantor agency the
right to a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and to authorize others to use, the work, material, or
inventions for governmental purposes.
7. Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be
utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such
as worship, religious instruction, or proselytization.
X. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall
not be affected thereby and all other parts of this Agreement shall nevertheless be in
full force and effect.
XI. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for
convenience only and shall not limit or otherwise affect the terms of this Agreement.
XII. WAIVER
The Grantee's failure to act with respect to a breach by the Subrecipient does not waive
its right to act with respect to subsequent or similar breaches. The failure of the Grantee
to exercise or enforce any right or provision shall not constitute a waiver of such right
or provision.
XIII. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Grantee and the
Subrecipient for the use of funds received under this Agreement and it supersedes all
prior or contemporaneous communications and proposals, whether electronic, oral, or
written between the Grantee and the Subrecipient with respect to this Agreement.
IN WITNESS WHEREOF, the Parties have executed this contract as of the date first
written above.
Exhibit A Page 20 of 50
[Form for Public Service Programs]
City of Des Plaines [Insert Name of Organization]
By: By:
Mayor
Attest: Title:
City Clerk
DUNS I.D. #
Countersigned:
Director of
Finance
Fed. I.D. #
Approved as to form and legal
sufficiency: Affirmative action approval:
City General Counsel Contract Compliance Supervisor
Exhibit A Page 21 of 50
[Form for Public Service Programs]
CERTIFICATION REGARDING DRUG-FREE WORKPLACE
REQUIREMENTS
The certification set out below is a material representation upon which reliance is placed
by the U.S. Department of Housing and Urban Development in awarding the grant. If it is
later determined that the grantee knowingly rendered a false certification, or otherwise
violates the requirements of the Drug-Free Workplace Act, the U.S. Department of
Housing and Urban Development, in addition to any other remedies available to the Federal
Government, may take action authorized under the Drug-Free Workplace Act.
CERTIFICATION
A. The Sub-recipient certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
undertaken against employees for violations of such prohibitions;
(b) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as
a condition of employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after
such conviction;
(e) Notifying the U.S. Department of Housing and Urban Development within
ten days after receiving notice under subparagraph (d)(2) from an employee
or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so
convicted:
(1) Taking appropriate personnel action against such an employee, up
to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by
Exhibit A Page 22 of 50
[Form for Public Service Programs]
a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The Sub-recipient shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance of work to be carried out with
the grant funds (including street address, city, county, state, and zip code). The
grantee further certifies that, if it is subsequently determined that additional sites
will be used for the performance of work under the grant, it shall notify the U.S.
Department of Housing and Urban Development immediately upon the decision to
use such additional sites by submitting a revised "Place of Performance" form.
Exhibit A Page 23 of 50
[Form for Public Service Programs]
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE
REQUIREMENTS
Name of Grantee: [Click here and type name]
Grant Program Name: [Click here and type name]
Grant Number: [Click here and type number]
Date: [Click here and insert date]
The grantee shall insert in the space provided below the site(s) expected to be used
for the performance of work under the grant covered by the certification if different
than above.
Place of Performance (include street address, city, county, state, zip code for each
site):
Exhibit A Page 24 of 50
[Form for Housing Rehabilitation Programs]
SUBRECIPIENT AGREEMENT BETWEEN
THE CITY OF DES PLAINES, ILLINOIS,
AND
[NON-GOVERNMENTAL SUBRECIPIENT]
FOR
[NAME OF CDBG HOUSING REHABILITATION PROGRAM]
THIS SUBRECIPIENT AGREEMENT (“Agreement”) is entered this __th day of __________,
2018 by and between the City of Des Plaines, an Illinois home-rule municipality ("Grantee") and
__________________________________________ ("Subrecipient").
WHEREAS, on August 3rd, 2015, the corporate authorities of the Grantee approved: (i)
Resolution No. R-138-15, approving a five-year Consolidated Plan for the City’s participation in
the Community Development Block Grant program (“CDBG Program”) administered by the
United States Department of Housing and Urban Development (“HUD”); and (ii) Resolution No.
R-146-18, approving a City Action Plan for the 2018 CDBG Program year; and
WHEREAS, the Grantee submitted the Consolidated Plan, the Action Plan, and an
application for a CDBG Program grant to HUD pursuant to Title I of the Housing and Community
Development Act of 1974 as amended (“HCD Act”); and
WHEREAS, HUD has awarded Grantee a grant of funds under the CDBG Program
(“CDBG Grant”); and
WHEREAS, the Grantee desires to utilize a portion of the CDBG Grant to engage the
Subrecipient to construct or rehabilitate, and the Subrecipient desires to receive a portion of the
CDBG Grant to construct or rehabilitate, residential structures that will be occupied by low- and
moderate-income households to help implement the objectives of the CDBG Program, the
Consolidated Plan, and the Action Plan, all in accordance with the HCD Act, the regulations
promulgated thereunder, and all other applicable federal, state, and local laws, ordinances, and
regulations (collectively, the “Requirements of Law”); and
WHEREAS, the Grantee and the Subrecipient desire to enter into this Agreement to set
forth their respective rights and obligations with respect to the use of the CDBG Grant and the
construction or rehabilitation of residential facilities that will be occupied by low- and moderate-
income households;
NOW, THEREFORE, it is agreed between the parties hereto that;
Exhibit B Page 25 of 50
[Form for Housing Rehabilitation Programs]
I. SCOPE OF WORK
A. CDBG Grant
The CDBG Grant is part of the following federal award:
CFDA Title: Community Development Block Grants/Entitlement Grants
CFDA Number: 14.218
Award Name: Community Development Block Grants/Entitlement Grants, A
Formula Grants
Award Number: B-18-MC-17-0009
Award Year: 2018
R&D Award: No
Federal Agency: United States Department of Housing and Urban Development,
Office of Community Planning and Development
B. Project
The Subrecipient shall use CDBG Grant funds to construct or rehabilitate the residential
structures described in the “Statement of Work” set forth below during CDBG Program
Year 2018 (“Housing Project”) in a manner satisfactory to the Grantee, consistent with
any standards required by HUD as a condition of the CDBG Grant, and in accordance
with the Requirements of Law and this Agreement. The Subrecipient shall expend
CDBG Grant funds solely to perform and complete the work described in the Statement
of Work (“Work”) and solely in accordance with the budget set forth in Section III of
this Agreement.
Statement of Work:
[INSERT STATEMENT OF WORK PROVIDED BY SUBRECIPIENT OR INSERT
THE FOLLOWING LANGUAGE: “STATEMENT OF WORK IS ATTACHED TO,
AND HEREBY INCORPORATED INTO, THIS AGREEMENT AS EXHIBIT A.”]
C. National Objectives
The Work must, pursuant to and in accordance with 24 CFR 570.200(a)(2) and 24
CFR 570.208, meet one of the following of the CDBG Program’s National Objectives:
(1) benefit low- and moderate-income persons; (2) aid in the prevention or elimination
of slums or blight; or (3) meet community development needs having a particular
urgency, as defined in 24 CFR 570.208.
The Subrecipient hereby certifies that the Work carried out under this Agreement will
meet [INSERT NATIONAL OBJECTIVE OR OBJECTIVES THAT WILL BE
MET] as follows: [INSERT DESCRIPTION OF HOW NATIONAL OBJECTIVE(S)
WILL BE MET. IF DIFFERENT WORK WILL MEET DIFFERENT
OBJECTIVES, DESCRIBE HOW EACH ACTIVITY WILL MEET ONE OR
Exhibit B Page 26 of 50
[Form for Housing Rehabilitation Programs]
MORE OF THE OBJECTIVES.].
C. Performance Measures
The Subrecipient shall perform and complete the Work in accordance with, and the
Subrecipient’s performance shall be measured against, the Statement of Work, including,
without limitation, the schedule for completing the Work (“Schedule of Completion”) and
the plans and specifications (“Plans”) for the Work set forth therein.
D. Staffing
The Subrecipient shall perform the Work, or cause the Work to be performed, using the
following personnel and in accordance with the following allocation of time for each
person:
Personnel General
Responsibilities
Time Allocation
(Hours Per Week)
The Subrecipient shall not make any changes in the personnel assigned, their general
responsibilities, or their time allocation under this Agreement without the prior written
approval of the Grantee.
E. Performance Monitoring
On an annual basis, or on a more frequent basis if required by HUD, the Grantee will
evaluate the Subrecipient’s performance of the Work to determine: (1) the
Subrecipient’s compliance with this Agreement and the Requirements of Law; and (2)
the Subrecipient’s progress completing the Work in accordance with the Statement of
Work, including, without limitation, the Schedule of Completion and Plans
(“Performance Review”). In accordance with 2 CFR 200.328(c), the Subrecipient
shall, within a reasonable time after a request by Grantee, and in any event not less than
quarterly, provide to Grantee construction performance reports regarding the status of
the Work (“Performance Reports”). These reports shall include, without limitation,
certifications by the Subrecipient of the percentage of Work completed and any other
information Grantee deems necessary to determine whether the Work complies with the
Statement of Work, including, without limitation, the Schedule of Completion and the
Plans. The Subrecipient also shall permit Grantee to perform on-site technical
inspections of the Work conducted by Subrecipient and Grantee for the purpose of
determining the Subrecipient’s progress in completing the Work (“Technical
Inspections”). The Subrecipient’s key personnel and contractors shall be present at the
Technical Inspections if requested by the Grantee. The Grantee will consider the
Performance Reports and Technical Inspections during the Performance Review.
Exhibit B Page 27 of 50
[Form for Housing Rehabilitation Programs]
The Grantee shall notify the Subrecipient of the results of each Performance Review
within 45 days after the conclusion of the Performance Review. Failure to perform the
Work in accordance with the Requirements of Law and the Performance Measures will
constitute an act of default under this Agreement. If action to correct any default is not
taken by the Subrecipient within 30 days after receipt of notice from the Grantee, the
Grantee may immediately suspend the disbursement of all CDBG Grant funds and
terminate this Agreement.
II. TIME OF PERFORMANCE
The Subrecipient shall commence the Work on ________, 2018, and shall complete the
Work no later than ____________, 2019 (“Time of Performance”). The Time of
Performance shall be extended to cover any additional time period during which the
Subrecipient remains in control of CDBG funds or other CDBG assets, including program
income (as defined in 24 CFR 570.500), during which time all of the terms and provisions
of this Agreement shall be in full force and effect and binding on the Subrecipient.
III. BUDGET
The Subrecipient must perform the Work in accordance with the following budget.
Line Item Amount
Housing Project Budget
[INSERT CONSTRUCTION PROJECT
BUDGET]
Salaries
Fringe
Office Space (program only)
Utilities
Communications
Reproduction/Printing
Supplies and Materials
Mileage
Audit and Performance Review
[INSERT OTHER LINES AS NECESSARY]
TOTAL
Exhibit B Page 28 of 50
[Form for Housing Rehabilitation Programs]
At any time during the Time of Performance, the Grantee may, in its discretion, require
the Subrecipient to provide to the Grantee a supplementary budget or a more detailed
budget for the performance of the Work. The Subrecipient must provide a
supplementary or more detailed budget to the Grantee no later than 30 days after receipt
of a written request from the Grantee. The Subrecipient shall not amend the budget set
forth in this Section III, or any supplementary or more detailed budget submitted to the
Grantee pursuant to this Section III, without the prior written approval of the Grantee.
IV. PAYMENT
The total amount of CDBG Grant funds paid by the Grantee to the Subrecipient for the
performance of the Work under this Agreement shall not exceed $__________.
Payment of CDBG Grant funds shall be made only for eligible expenses and general
administration and shall be made in accordance with 2 CFR 200.305, against the line
items within the budget set forth in Section III of this Agreement, and based upon the
Subrecipient’s progress toward attaining the Performance Measures described in
Section I.C of this Agreement. The Subrecipient shall maintain a financial management
system and internal controls in accordance with 2 CFR 200.302 and 2 CFR 200.303.
The Grantee may suspend or withhold the payment of CDBG Grant funds to, and may
recover any unspent CDBG Grant funds from, the Subrecipient if the Grantee
determines, in its sole discretion, that the Subrecipient has failed to perform any of its
obligations in accordance with, or has violated, this Agreement or the Requirements of
Law.
V. NOTICES
Notices required by this Agreement shall be in writing and delivered via U.S. mail
(postage prepaid), commercial courier, or personal delivery. Any notice delivered or
sent as aforesaid shall be effective on the date of delivery. All notices and other written
communications under this Agreement shall be addressed to the people set forth below,
unless modified by subsequent written notice.
Notices concerning this Agreement shall be directed to the following contract
representatives:
If to Grantee: City of Des Plaines
1420 Miner Street
Des Plaines, IL 60016
Attention: _________________
If to Subrecipient: _________________________
_________________________
_________________________
Attention: ________________
Exhibit B Page 29 of 50
[Form for Housing Rehabilitation Programs]
VI. SPECIAL CONDITIONS
[INSERT ANY SPECIAL CONDITIONS APPLICABLE TO THE
PARTICULAR WORK OR SUBRECIPIENT. IF NONE, INSERT: “THIS
SECTION INTENTIONALLY LEFT BLANK.”]
VII. GENERAL CONDITIONS
A. General Compliance
The Subrecipient shall perform the Work and all of its other obligations under this
Agreement in accordance with the Requirements of Law, including, without limitation,
all applicable requirements of 24 CFR Part 570, including, without limitation, subpart
K of Part 570, and of 2 CFR Part 200. The Subrecipient shall utilize CDBG Grant
funds received pursuant to this Agreement to supplement rather than supplant funds
otherwise available.
B. Independent Contractor
Nothing contained in this Agreement is intended or shall be construed to create or
establish the relationship of employer/employee, principal/agent, or joint venturers
between the parties. The Subrecipient shall at all times remain an "independent
contractor" with respect to the services to be performed under this Agreement. The
Grantee shall be exempt from payment of all Unemployment Compensation, PICA,
retirement, life and/or medical insurance and Workers' Compensation Insurance, as the
Subrecipient is an independent contractor.
C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Grantee, and its
officials, officers, employees, agents, and representatives, from and against any and all
claims, actions, suits, charges and judgments whatsoever that arise out of the
Subrecipient's performance of or failure to perform the Work and the Subrecipient’s
other obligations under this Agreement.
D. Workers' Compensation
The Subrecipient shall provide Workers' Compensation Insurance coverage for all of
its employees involved in the performance of this Agreement in accordance with the
Requirements of Law.
E. Insurance & Bonding
The Subrecipient shall carry sufficient insurance coverage to protect the CDBG Grant
funds disbursed to the Subrecipient pursuant to this Agreement, and all property and
other assets purchased in whole or in part with CDBG Grant funds, from loss due to
Exhibit B Page 30 of 50
[Form for Housing Rehabilitation Programs]
theft, fraud and/or undue physical damage, and at a minimum shall purchase a blanket
fidelity bond covering all of its employees in an amount equal to the CDBG Grant fund
cash advances from the Grantee. The Subrecipient shall name the Grantee as additional
insured on all insurance policies required by this Subsection.
The Subrecipient shall: (1) provide insurance coverage for real property and equipment
acquired or improved with federal funds in accordance with 2 CFR 200.310; and (2)
comply with the bonding requirements for construction or facility improvement
contracts or subcontracts set forth in 2 CFR 200.325, which requirements may include
obtaining (a) a bid guarantee in the amount of five percent of the bid price from each
bidder who participates in a procurement for the Work, and (b) a performance bond and
a payment bond, respectively, each in the amount of 100 percent of the contract price,
from each contractor who enters into a contract with the Subrecipient for the
performance of some or all of the Work.
F. Grantee Recognition
The Subrecipient shall recognize the role of HUD and the Grantee in performing the
Work under this Agreement. All activities, facilities, and items performed and utilized
pursuant to this Agreement shall be prominently labeled as to funding source. In
addition, the Subrecipient will include a reference to the support provided herein in all
publications made possible with funds made available under this Agreement.
G. Amendments
The Grantee and Subrecipient may amend this Agreement at any time provided that
such amendments make specific reference to this Agreement, are executed in writing,
signed by a duly authorized representative of each organization, and approved by the
Subrecipient’s and the Grantee's respective governing body. Such amendments shall
not invalidate this Agreement, nor relieve or release the Grantee or Subrecipient from
their obligations under this Agreement.
The Grantee may, in its sole discretion, amend this Agreement as necessary to conform
with Federal, state, or local governmental laws, regulations, guidelines, policies, and
changes to available funding amounts by providing written notice to Subrecipient of
such amendments.
H. Suspension or Termination
In accordance with 2 CFR 200.338 and 2 CFR 200.339, the Grantee may, without
limitation of other available remedies at law or in equity, withhold payments of the
CDBG Grant funds, disallow the use of CDBG Grant funds for all or part of the cost of
an Activity, or suspend or terminate all or any part of payment of the CDBG Grant
funds or this Agreement if the Subrecipient materially fails to comply with any terms
of this Agreement. Material failures to comply with this Agreement include (but are
not limited to) the following:
Exhibit B Page 31 of 50
[Form for Housing Rehabilitation Programs]
1. Failure by the Subrecipient to comply with any of the provisions of this
Agreement and the Requirements of Law;
2. Failure by the Subrecipient to perform its obligations in accordance with
this Agreement;
Improper use of CDBG Grant funds provided to the Subrecipient under this
Agreement; and
4. Submission by the Subrecipient to the Grantee of reports, documents,
statements, or any other information that is late, incorrect, inaccurate,
incomplete, or misleading or fraudulent in any material respect.
In accordance with 2 CFR 200.339, this Agreement may also be terminated for
convenience by either the Grantee or the Subrecipient, in whole or in part, by written
notification to HUD setting forth the reasons for such termination, the effective date,
and, in the case of partial termination, the portion of the CDBG Grant to be terminated.
In the case of partial termination, if HUD determines that the remaining portion of the
CDBG Grant will not accomplish the purpose for which the award was made, HUD
may terminate the award in its entirety.
VIII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Subrecipient shall comply with the standards and requirements of 24 CFR
570.502 and of 2 CFR Part 200, Subpart D, including, without limitation, the
accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient shall administer its program in accordance with the cost
principles set forth in 2 CFR Part 200, Subpart E. These principles shall be
applied for all costs incurred whether charged on a direct or indirect basis.
B. Documentation and Record Keeping
1. Records to be Maintained
The Subrecipient shall maintain all records required by 2 CFR 200.333 and 24
CFR 570.506 that are pertinent to the Work to be funded under this Agreement
Exhibit B Page 32 of 50
[Form for Housing Rehabilitation Programs]
(collectively, “Records”). These Records shall include, without limitation:
a. Records providing a full description of the Work performed;
b. Records demonstrating that the Work meets one of the National
Objectives of the CDBG Program;
c. Records required to determine the eligibility of the Work for funding
under this Agreement;
d. Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG
assistance;
e. Records documenting compliance with the fair housing and equal
opportunity requirements of the CDBG program;
f. Financial Records, as required by 24 CFR 570.502; 2 CFR Part 200,
Subpart D; and 24 CFR 84.21 through 84.28, in accordance with the
standards set forth in 24 CFR 85.20, including, without limitation,
accounting records with source documentation, including, without
limitation, cancelled checks, paid bills, payroll records, detailed time
and attendance records showing the amount of time spent by
Subrecipient personnel in the performance of the Work, and contract
and subcontract award documents; and
g. All Records necessary to document compliance with Subpart K of 24
CFR Part 570.
2. Retention
The Subrecipient shall retain all financial Records, supporting documents, statistical
Records, and all other Records related to this Agreement and the performance of the
Work pursuant to this Agreement for a period of three years after the date that the
Grantee submits, as part of Grantee’s annual performance and evaluation report to
HUD, its final report to HUD regarding the Work supported pursuant to this
Agreement (“Retention Period”). Notwithstanding the preceding sentence, if any
litigation, claims, audits, negotiations or other actions involving the Records
(collectively, “Actions”) accrue before the expiration of the Retention Period, then
the Records must be retained by the Subrecipient until the Actions are fully resolved
or the expiration of the Retention Period, whichever occurs later.
3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for services
provided in connection with the Activities. Such data shall include, but not be limited
to, each client’s name, address, social security number, income level or other basis for
determining eligibility, and a description of service provided. Such information shall
be made available to Grantee or its designees on a quarterly basis during the
Performance Review or upon request by the Grantee.
4. Disclosure
Exhibit B Page 33 of 50
[Form for Housing Rehabilitation Programs]
The Subrecipient understands that client information collected under this
Agreement is private and the use or disclosure of such information, when not
directly connected with the administration of the Grantee's or Subrecipient's
responsibilities with respect to the Activities and services performed and provided
pursuant to this Agreement, is prohibited unless written consent is obtained from
the client or, in the case of a minor client, the minor’s parent or guardian; provided,
however, that Subrecipient shall furnish to the Grantee all Records requested by the
Grantee for the purpose of complying with the Illinois Freedom of Information Act,
5 ILCS 140/1 et seq.
5. Close-outs
The Subrecipient's obligations to the Grantee shall not end until all close-out
requirements are completed in accordance with 2 CFR 200.343, as determined by
the Grantee in its sole discretion. Activities during this close-out period shall
include, but are not limited to: making final payments, disposing of all funds, and
property and other assets purchased with funds, disbursed under this Agreement
(including the return of all unused materials, equipment, unspent cash advances,
program income balances, and accounts receivable to the Grantee), and determining
the custodianship of records. Notwithstanding the foregoing, the terms of this
Agreement shall remain in effect and binding upon the Subrecipient during any
period that the Subrecipient has control over CDBG funds or property, including
program income.
6. Audits & Inspections
The Subrecipient shall provide all Records to the Grantee, HUD, and the
Comptroller General of the United States, or any of their authorized representatives,
at any time during normal business hours, as often they deem necessary, to audit,
examine, and make copies, excerpts, or transcripts of such Records. Minimally, the
Subrecipient shall provide all Records to the Grantee during each Performance
Review conducted by Grantee in accordance with Section I.E of this Agreement.
Any violations of this Agreement or the Requirements of Law, or any other
deficiency discovered during a Performance Review or audit of the Subrecipient,
must be fully cured by the Subrecipient, to the satisfaction of the Grantee, HUD, or
the Comptroller General of the United States, in their sole discretion, within 30 days
after receipt by the Subrecipient of notice of the violations or deficiencies. Failure
of the Subrecipient to comply with the requirements of this Section is an event of
default under this Agreement and may, without limitation of other available
remedies, result in the withholding and recovery of CDBG Grant fund payments to
the Subrecipient under this Agreement. The Subrecipient hereby agrees to have an
annual agency audit conducted in accordance with applicable OMB Circulars.
Exhibit B Page 34 of 50
[Form for Housing Rehabilitation Programs]
C. Reporting and Payment Procedures
1. Program Income
The Subrecipient shall submit monthly written reports in a form acceptable to the
Grantee of all program income (as defined at 24 CFR 570.500(a)) generated by
activities carried out with CDBG Grant funds provided to the Subrecipient under
this Agreement. The use of program income by the Subrecipient shall comply with
the requirements set forth in 24 CFR 570.504. Additionally, the Subrecipient shall
use program income during the Time of Performance of this Agreement to fund the
Work under this Agreement and shall reduce requests for CDBG funds by the
amount of program income expended on the Work. All unexpended program
income shall be returned to the Grantee at the end of the Time of Performance. Any
interest earned on cash advances from the U.S. Treasury and from funds held in a
revolving fund account is not program income and shall be remitted promptly to the
Grantee.
2. Indirect Costs
The Subrecipient shall keep a record of all indirect costs in the manner required by
HUD. Indirect costs are costs incurred for a common or joint purpose benefiting
more than one cost objective but not readily assignable to those cost objectives
without effort disproportionate to the results achieved. However, the Subrecipient
acknowledges and agrees that it may not charge or seek payment of CDBG Grant
funds for, and the Grantee shall not pay, any indirect costs.
3. Payment Procedures
The Subrecipient shall submit a payment request to the Grantee after completion of
all Work required to complete the Housing Project on a form acceptable to the
Grantee in its sole discretion. The Grantee shall not pay any CDBG Grant funds to
the Subrecipient until after all Work has been completed by the Subrecipient and
approved by the Grantee. The Grantee will pay to the Subrecipient CDBG Grant
funds available under this Agreement if the Subrecipient has completed the Work
in accordance with the Statement of Work. The Grantee will make such payments
in accordance with the budget set forth in Section III of this Agreement and Grantee
policy concerning payments. With the exception of certain advances, payments will
be made for, and shall not exceed, eligible expenses actually incurred by the
Subrecipient. Payments will be adjusted by the Grantee in accordance with advance
fund and program income balances available in Subrecipient accounts. The Grantee
reserves the right to use funds available under this Agreement for costs incurred by
the Grantee on behalf of the Subrecipient.
4. Progress Reports
Together with the Performance Reports, the Subrecipient shall submit to the
Exhibit B Page 35 of 50
[Form for Housing Rehabilitation Programs]
Grantee quarterly progress reports using information collection standards approved
by the United States Office of Management and Budget regarding the performance
of the Work and the expenditure of CDBG Grant funds in a form acceptable to the
Grantee in its sole discretion. The Subrecipient shall also meet with the Grantee
upon request to discuss the Grantee’s performance under this Agreement.
D. Procurement
1. Compliance
The Subrecipient shall comply with the applicable requirements of 2 CFR 200.317
through 2 CFR 200.326 and the Grantee’s purchasing policy for the procurement of
all Work and related property and equipment pursuant to this Agreement and shall
maintain inventory records of all non-expendable personal property procured with
funds provided pursuant to this Agreement. The Subrecipient shall convey to the
Grantee all program assets (including, without limitation, unexpended program
income and personal property purchased with CDBG funds or program income)
upon the termination or expiration of this Agreement.
2. OMB Standards
Unless specified otherwise within this agreement, the Subrecipient shall procure all
materials, property, or services in accordance with the applicable requirements of
24 CFR 84.40 through 24 CFR 84.48 and 2 CFR 200.317 through 2 CFR 200.326.
3. Travel
The Subrecipient shall obtain written approval from the Grantee for any travel
outside the Chicago metropolitan area to be paid for with funds provided under this
Agreement.
E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall
be in compliance with the requirements of 2 CFR 200.310 through 200.316, 24 CFR
Part 84, and 24 CFR 570.502, 570.503, and 570.504, as applicable, including,
without limitation, the following requirements:
1. The Subrecipient shall transfer to the Grantee any CDBG Grant funds on
hand, and any program income, and any accounts receivable attributable to
the use of CDBG Grant funds under this Agreement at the time of expiration,
cancellation, or termination of this Agreement.
2. Real property under the Subrecipient's control that was acquired or
improved, in whole or in part, with funds provided to the Subrecipient under
this Agreement in an amount that exceeds $25,000 (“CDBG-Assisted Real
Exhibit B Page 36 of 50
[Form for Housing Rehabilitation Programs]
Property”) shall be used, in accordance with 24 CFR 570.208, to meet one
of the CDBG National Objectives for a period of at least five (5) years after
the expiration of the Time of Performance, or such longer period of time as
the Grantee deems appropriate, in its sole discretion (“National Objective
Period”). If the Subrecipient fails to use CDBG-Assisted Real Property in a
manner that meets a CDBG National Objective during the entire National
Objective Period, the Subrecipient shall pay the Grantee an amount equal to
the current fair market value of the CDBG-Assisted Property less any portion
of the value attributable to expenditures of non-CDBG funds for the
acquisition of, or improvements to, the CDBG-Assisted Property. Such
payment shall constitute program income to the Grantee.
3. If the Subrecipient sells equipment acquired, in whole or in part, with CDBG
Grant funds under this Agreement, the pro rata portion of the sale proceeds
that correspond to the amount of CDBG Grant funds used to acquire the
equipment shall be program income. Equipment not needed by the
Subrecipient to perform Work under this Agreement shall be either: (a)
transferred to the Grantee for use by the CDBG Program, or (b) retained by
the Subrecipient after paying the Grantee an amount equal to the amount of
the fair market value of the equipment attributable to the amount of CDBG
Grant funds used to acquire the equipment.
IX. RELOCATION, REAL PROPERTY ACQUISITION, AND ONE-FOR-ONE
HOUSING REPLACEMENT
The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 as amended, and implementing
regulations at 49 CFR Part 24 and 24 CFR 570.606(b); (b) the requirements of 24 CFR
570.606(c) governing the Residential Anti-displacement and Relocation Assistance
Plan under section 104(d) of the HCD Act; and (c) the requirements in 24 CFR
570.606(d) governing optional relocation policies. The Subrecipient shall provide
relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2) that are
displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a
CDBG-assisted project. The Subrecipient also agrees to comply with applicable
Grantee ordinances, resolutions and policies concerning the displacement of persons
from their residences.
X. PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964
as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section
104(b) and Section 109 of Title I of the Housing and Community Development
Exhibit B Page 37 of 50
[Form for Housing Rehabilitation Programs]
Act of 1974 as amended, Section 504 of the Rehabilitation Act of the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975,
Executive Order and Executive Order 11246 as amended by Executive
Orders 11375, 11478,12107 and 12086.
2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment
and contracting opportunities laws, regulations, and executive orders referenced
in 24 CFR 570.607, as revised by Executive Order 13279, and applicable non-
discrimination provisions set forth in Section 109 of the Housing and
Community Development Act.
3. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights
Act of 1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the
sale, lease, or other transfer of land acquired, cleared or improved with
assistance provided under this Agreement, the Subrecipient shall cause or
require a covenant running with the land approved by the Grantee to be inserted
in the deed or lease for such transfer, prohibiting discrimination as herein
defined, in the sale, lease or rental, or in the use or occupancy of such land, or
in any improvements erected or to be erected thereon, providing that the Grantee
and the United States are beneficiaries of and entitled to enforce such covenants.
The Subrecipient, in undertaking its obligation to carry out the program assisted
hereunder, agrees to take such measures as are necessary to enforce such
covenant, and will not itself so discriminate.
4. Section 504
The Subrecipient agrees to comply with all Federal regulations promulgated
pursuant to Section 504 of the Rehabilitation Act of 1973, 29 U S C 794, which
prohibits discrimination against individuals with disabilities or handicaps in any
Federally-assisted program.
B. Affirmative Action
1. Approved Plan
Before the payment of any CDBG Grant funds pursuant to this Agreement, the
Subrecipient shall submit a plan for an Affirmative Action Program to Grantee for
approval. This plan shall incorporate the language of the equal opportunity clause
for federally-assisted construction contracts set forth in 41 CFR 60-1.4(b), which
shall be binding on the Subrecipient and its contractors in accordance with its terms
as if full set forth herein. The Subrecipient agrees that it shall carry out the
Affirmative Action Program in accordance with the approved plan and with the
Exhibit B Page 38 of 50
[Form for Housing Rehabilitation Programs]
principles provided in the President's Executive Order 11246 of September 24,
1966.
2 Women- and Minority-Owned Businesses
The Subrecipient will use its best efforts to afford small businesses, minority
business enterprises, and women's business enterprises the maximum practicable
opportunity to participate in the performance of the Work under this Agreement. As
used in this Agreement, the term "small business" means a business that meets the
criteria set forth section 3(a) of the Small Business Act, 15 U S C. 632, as amended,
and the term "minority and women's business enterprise" means a business at least
fifty-one percent owned and controlled by minority group members or women. For
the purpose of the definition of “minority and women’s business enterprise,”
"minority group members" are African-Americans, Spanish-speaking, Spanish
surnamed, or Spanish-heritage Americans, Asian- Americans, and American
Indians. The Subrecipient may rely on written representations by businesses
regarding their status as minority and female business enterprises in lieu of an
independent investigation.
3 Access to Records
The Subrecipient shall maintain and, upon request by the Grantee, HUD, their
agents, or other authorized federal officials, furnish, and cause each of its
subrecipents and subcontractors to furnish, all plans, records, documents, and other
information required to be maintained pursuant to, or necessary to demonstrate
compliance with, this Section X.B for the purpose of determining compliance.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with
which it has a collective bargaining agreement or other contract or understanding, a
notice advising the labor union or worker's representative of the Subrecipient's
commitments hereunder, and shall post copies of the notice at conspicuous places
accessible and visible to employees and applicants for employment.
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Subrecipient shall, in all solicitations or advertisements for employees placed
by or on behalf of the Subrecipient, state that it is an Equal Opportunity or
Affirmative Action employer.
6. Subcontract Provisions
The Subrecipient will cause the provisions of Sections X.A and X.B of this
Agreement, and the language required therein, to be included in every contract,
subcontract, or purchase order with the Subrecipient’s subrecipients, contractors, or
Exhibit B Page 39 of 50
[Form for Housing Rehabilitation Programs]
subcontractors so that such provisions will be binding upon those subrecipients,
contractors, or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Subrecipient is prohibited from using funds received pursuant to this
Agreement or personnel employed in the administration of the Housing Project or
Work for: political activities; inherently religious activities; lobbying; political
patronage; and nepotism activities.
2. Labor Standards
The Subrecipient shall comply with the provisions of the Davis-Bacon Act, 40
U.S.C. 2141 et seq., as amended, the Contract Work Hours and Safety Standards
Act, 40 U.S.C. 37 et seq., as amended, the Copeland Anti- Kick Back Act, 18 U.S.C.
874 et seq., as amended, the regulations of the U.S. Department of Labor at 29 CFR
Part 5, and all other applicable Requirements of Law pertaining to wages and labor
standards insofar as those acts apply to the performance of this Agreement. The
Subrecipient shall maintain documentation that demonstrates compliance with the
hour and wage requirements of these laws and regulations and shall make this
documentation available to the Grantee for review upon request.
The Subrecipient agrees that, except with respect to the rehabilitation or
construction of residential property containing less than eight (8) units, all
contractors engaged under contracts in excess of $2,000,000.00 for construction,
renovation, or repair work financed in whole or in part with assistance provided
under this Agreement, shall comply with all applicable Federal laws and regulations,
including, without limitation, the regulations of the Department of Labor, under 29
CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices
and trainees to journey workers; provided that, if wage rates higher than those
required under the regulations are imposed by state or local law, nothing hereunder
is intended to relieve the Subrecipient of its obligation, if any, to require payment
of the higher wage. The Subrecipient shall cause to be inserted in all such contracts
provisions requiring compliance with the requirements of this paragraph by the
Subrecipient’s contractors and subcontractors.
3. "Section 3" Clause
a. Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended,
and as implemented by the regulations set forth in 24 CFR 135 and all applicable
rules and orders issued prior to the execution of this Agreement, shall be a condition
of the Federal financial assistance provided under this Agreement. These provisions
Exhibit B Page 40 of 50
[Form for Housing Rehabilitation Programs]
are binding upon the Subrecipient and the Subrecipient's subrecipients, contractors,
and subcontractors. Failure to comply with these provisions shall subject the
Subrecipient, the Subrecipient's subrecipients, contractors, and subcontractors, and
their successors and assigns, to the sanctions set forth in the Grantee’s agreement
with HUD through which the CDBG Grant is provided. The Subrecipient certifies
and agrees that no contractual or other disability exists that would prevent
compliance with these requirements.
The Subrecipient shall include the following language in all subrecipient contracts
and subcontracts executed under this Agreement:
"The work to be performed under this Agreement is a project assisted
under a program providing direct Federal financial assistance from
HUD and is subject to the requirements of Section 3 of the Housing
and Urban Development Act of 1968, 12 U.S.C. 1701 et seq., as
amended. Section 3 requires that to the greatest extent feasible
opportunities for training and employment be given to low- and very
low-income residents of the project area, and that contracts for work
in connection with the project be awarded to business concerns that
provide economic opportunities for low- and very low-income
persons residing in the metropolitan area in which the project is
located."
The Subrecipient further agrees to ensure that opportunities for training and
employment arising in connection with a housing rehabilitation (including reduction
and abatement of lead-based paint hazards), housing construction, or other public
construction projects are given to low- and very low-income persons residing within
the metropolitan area in which the CDBG-funded project is located. When feasible,
priority should be given to low- and very low-income persons within the service
area of the project or the neighborhood in which the project is located, and to low-
and very low -income participants in other HUD programs. When feasible, the
Subrecipient shall award contracts for work undertaken in connection with a
housing rehabilitation (including reduction and abatement of lead-based paint
hazards), housing construction, or other public construction projects to contractors
that provide economic opportunities to low- and very low-income persons residing
within the metropolitan area in which the CDBG-funded project is located. When
feasible, priority should be given to contractors that provide economic opportunities
to low- and very low-income residents within the service area or the neighborhood
in which the project is located, and to low- and very low-income participants in
other HUD programs.
The Subrecipient certifies and agrees that no contractual or other legal incapacity
exists that would prevent the Subrecipient from complying with the requirements
set forth in this Subsection.
b. Notifications
Exhibit B Page 41 of 50
[Form for Housing Rehabilitation Programs]
The Subrecipient agrees to send to each labor organization or representative of
workers with which it has a collective bargaining agreement or other contract or
understanding, if any, a notice advising said labor organizations or workers'
representatives of the Subrecipient’s commitments under this Section X.C.3 and
shall post copies of the notice in conspicuous places accessible and visible to the
Subrecipient’s employees and applicants for employment or training.
c. Subcontracts
The Subrecipient will include the language set forth in Section X.C.3.a of this
Agreement in every subcontract between the Subrecipient and its subrecipients,
contractors, and subcontractors and will take all necessary and appropriate action
pursuant to the subcontract upon a finding that the subcontractor is in violation of
regulations issued by HUD. The Subrecipient will not subcontract with any entity
that the Subrecipient knows has been found in violation of regulations under 24 CFR
Part 135 and will not enter into a subcontract with any subcontractor unless the
subcontractor has first certified to the Subrecipient that it has the capacity to, and
will, comply with the requirements of those regulations.
D. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this Agreement without
the prior written consent of the Grantee, which consent may be denied in the
Grantee’s sole discretion; provided, however, that claims for money due to the
Subrecipient from the Grantee under this Agreement may be assigned to a bank,
trust company, or other financial institution without such approval. Notice of any
such assignment or transfer shall be furnished promptly to the Grantee.
2. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts for the purpose of performing
the Work or any of the Subrecipient’s other obligations under this Agreement
without first obtaining the written consent of the Grantee, which consent may be
denied in the Grantee’s sole discretion. Executed copies of all subcontracts shall be
forwarded to the Grantee along with documentation concerning the selection
process.
b. Monitoring
The Subrecipient must regularly review all subcontracted services to assure
compliance with the Requirements of Law, the provisions of this Agreement, and
Exhibit B Page 42 of 50
[Form for Housing Rehabilitation Programs]
the provisions of the subcontract. The Subrecipient shall regularly inspect the Work
site and the Work to assure that the work is completed in accordance with the
subcontract, this Agreement, and the Requirements of Law. The Subrecipient shall
prepare written reports documenting its review of the subcontracted Work, which
reports must include, without limitation, the dates of the review, any compliance
failures by subcontractors found by the Subrecipient, and the actions taken by the
Subrecipient to cause the subcontractors to come into compliance. The Subrecipient
shall provide these written reports to the Grantee upon request and whenever a report
includes findings that a subcontractor failed to comply with the Requirements of
Law, the provisions of this Agreement, or the provisions of the subcontract.
c. Content
The Subrecipient shall cause all of the provisions of this Agreement in its entirety
to be included in and made a part of any subcontract executed by the Subrecipient
and a subrecipient, contractor, or subcontractor in connection with the performance
of this Agreement.
d. Selection Process
All subcontracts let by the Subrecipient in the performance of this Agreement shall
be awarded in a fair and open competitive basis in accordance with the stricter of:
(i) the applicable procurement standards set forth in 2 CFR 200.317 through 2 CFR
200.326, or (ii) Chapter 10 of Title 1 of the City Code of the City of Des Plaines, as
amended, and the City’s purchasing policy. Before letting any contracts for the
construction or rehabilitation of improvements on real property, the Subrecipient
shall, prior to seeking proposals for the construction or rehabilitation work, prepare
estimates of the cost to perform the work.
Executed copies of all subcontracts shall be forwarded to the Grantee along with
documentation concerning the selection process.
3. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this
Agreement, shall be in any way or to any extent expended on or used to support the
conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.
4. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 2 CFR 200.318, 24 CFR 84.42,
and 24 CFR 570.611, as applicable, which include (but are not limited to) the
following:
a. The Subrecipient shall maintain a written code or standards of
conduct that shall govern the performance of its officers, employees
Exhibit B Page 43 of 50
[Form for Housing Rehabilitation Programs]
or agents engaged in the award and administration of contracts
supported by Federal funds.
b. No employee, officer or agent of the Subrecipient shall participate in
the selection, or in the award, or administration of, a contract
supported by Federal funds if a conflict of interest, real or apparent,
would be involved.
c. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are
in a position to participate in a decision-making process or gain inside
information with regard to such activities, may obtain a financial
interest in any contract, or have a financial interest in any contract,
subcontract, or agreement with respect to the CDBG-assisted activity,
or with respect to the proceeds from the CDBG-assisted activity,
either for themselves or those with whom they have business or
immediate family ties, during their tenure or for a period of one year
thereafter. For purposes of this paragraph, a "covered person"
includes any person who is an employee, agent, consultant, officer, or
elected or appointed official of the Grantee, the Subrecipient, or any
designated public agency.
5. Lobbying
The Subrecipient hereby certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or
on behalf of the Subrecipient, to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative
agreement;
b. If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the Subrecipient will complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
Exhibit B Page 44 of 50
[Form for Housing Rehabilitation Programs]
c. The Subrecipient will require that the language of this Section X.D.5
be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all Subrecipients shall certify
and disclose accordingly:
d. This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 U.S.C. 1352. Any person
who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each
such failure.
6. Copyright
If this Agreement results in any copyrightable work, material, or inventions, the
Subrecipient shall, and does hereby, grant to Grantee and the grantor agency the
right to a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and to authorize others to use, the work, material, or
inventions for governmental purposes.
7. Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be
utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such
as worship, religious instruction, or proselytization.
XI. ENVIRONMENTAL CONDITIONS
A. Air and Water
The Subrecipient agrees to comply with the following requirements insofar as they
apply to the performance of this Agreement:
1. The Clean Air Act, 42 U.S.C. 7401 et seq., as amended, and all
regulations promulgated thereunder;
2. The Federal Water Pollution Control Act, 33 U.S.C, 1251, et seq., as
amended, and all regulations promulgated thereunder; and
3. Regulations promulgated by the United States Environmental Protection
Agency set forth in 40 CFR Part 50, as amended.
B. Flood Disaster Protection
Exhibit B Page 45 of 50
[Form for Housing Rehabilitation Programs]
In accordance with the requirements of the Flood Disaster Protection Act of 1973, 42
U.S.C. 4001, the Subrecipient shall require, as a condition of providing financial
assistance for the acquisition of real property, or the construction of improvements on
real property (including rehabilitation), located in an area identified by the Federal
Emergency Management Agency (FEMA) as having special flood hazards, that flood
insurance under the National Flood Insurance Program covering the applicable real
property is obtained and maintained.
C. Lead-Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures
with assistance provided under this Agreement shall be subject to, and the Subrecipient
shall comply and cause its subrecipients and subcontractors to comply with, HUD Lead-
Based Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. These
regulations pertain to all CDBG-assisted housing and require, without limitation. that
all owners, prospective owners, and tenants of properties constructed prior to 1978 be
properly notified that such properties may include lead-based paint. The notification
shall state the hazards of lead-based paint, the symptoms of and treatment options for
lead poisoning, the precautions that should be taken when dealing with lead-based
paint, and the advisability and availability of blood lead level screening for children
under seven. The notice shall state that if lead-based paint is found on the property,
abatement measures may be required to be performed. The regulations further require
that, depending on the amount of Federal funds applied to a property, paint testing, risk
assessment, treatment, and/or abatement may be required to be conducted.
D. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth
in the National Historic Preservation Act of 1966, 16 U.S.C. 470, as amended, and the
procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation
Procedures for Protection of Historic Properties, insofar as they apply to the
performance of Work pursuant to this Agreement.
In general, and without limitation, compliance with the National Historic Preservation
Act and the regulations set forth in in 36 CFR Part 800 requires the concurrence of the
State Historic Preservation Officer for all rehabilitation and demolition of historic
properties that are fifty years old or older or that are included on a Federal, state, or
local historic property list.
XII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall
not be affected thereby and all other parts of this Agreement shall nevertheless be in
full force and effect.
XIII. SECTION HEADINGS AND SUBHEADINGS
Exhibit B Page 46 of 50
[Form for Housing Rehabilitation Programs]
The section headings and subheadings contained in this Agreement are included for
convenience only and shall not limit or otherwise affect the terms of this Agreement.
XIV. WAIVER
The Grantee's failure to act with respect to a breach by the Subrecipient does not waive
its right to act with respect to subsequent or similar breaches. The failure of the Grantee
to exercise or enforce any right or provision shall not constitute a waiver of such right
or provision.
XV. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Grantee and the
Subrecipient for the use of funds received under this Agreement and it supersedes all
prior or contemporaneous communications and proposals, whether electronic, oral, or
written between the Grantee and the Subrecipient with respect to this Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the
date first written above.
IN WITNESS WHEREOF, the Parties have executed this contract as of the date first
written above.
City of Des Plaines [Insert Name of Organization]
By: By:
Mayor
Attest: Title:
City Clerk
DUNS I.D. #
Countersigned:
Director of
Finance
Fed. I.D. #
Approved as to form and legal
sufficiency: Affirmative action approval:
City General Counsel Contract Compliance Supervisor
Exhibit B Page 47 of 50
[Form for Housing Rehabilitation Programs]
CERTIFICATION REGARDING DRUG-FREE WORKPLACE
REQUIREMENTS
The certification set out below is a material representation upon which reliance is placed
by the U.S. Department of Housing and Urban Development in awarding the grant. If it is
later determined that the grantee knowingly rendered a false certification, or otherwise
violates the requirements of the Drug-Free Workplace Act, the U.S. Department of
Housing and Urban Development, in addition to any other remedies available to the Federal
Government, may take action authorized under the Drug-Free Workplace Act.
CERTIFICATION
A. The Sub-recipient certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
undertaken against employees for violations of such prohibitions;
(b) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as
a condition of employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after
such conviction;
(e) Notifying the U.S. Department of Housing and Urban Development within
ten days after receiving notice under subparagraph (d)(2) from an employee
or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so
convicted:
(1) Taking appropriate personnel action against such an employee, up
to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by
Exhibit B Page 48 of 50
[Form for Housing Rehabilitation Programs]
a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The Sub-recipient shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance of work to be carried out with
the grant funds (including street address, city, county, state, and zip code). The
grantee further certifies that, if it is subsequently determined that additional sites
will be used for the performance of work under the grant, it shall notify the U.S.
Department of Housing and Urban Development immediately upon the decision to
use such additional sites by submitting a revised "Place of Performance" form.
Exhibit B Page 49 of 50
[Form for Housing Rehabilitation Programs]
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE
REQUIREMENTS
Name of Grantee: [Click here and type name]
Grant Program Name: [Click here and type name]
Grant Number: [Click here and type number]
Date: [Click here and insert date]
The grantee shall insert in the space provided below the site(s) expected to be used
for the performance of work under the grant covered by the certification if different
than above.
Place of Performance (include street address, city, county, state, zip code for each
site):
Exhibit B Page 50 of 50
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1111 Joseph J. Schwab Road
Des Plaines, IL 60016
P: 847.391.5464
desplaines.org
Date: November 13, 2018
To: Michael G. Bartholomew, MCP, LEED-AP, City Manager
From: Timothy Watkins, Assistant Director of Public Works and Engineering
Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Subject: Approve Pumper Apparatus Purchase through HGAC Purchasing Cooperative
Issue: The approved 2019 City budget includes $713,000 in the Equipment Replacement Fund for
the replacement of a Pierce Pumper truck, Vehicle #7601.
Analysis: In 2005, the City decided to standardize the fire apparatus fleet by utilizing Pierce pumpers
and aerial trucks. Standardization of the fleet helps to reduce repair costs and downtime of equipment.
As a member of the HGACBuy Purchasing Cooperative, the City is eligible to participate in their
purchasing program. The program enables municipalities to purchase vehicles and equipment
competitively bid by the HGACBuy Purchasing Cooperative. The replacement truck can be
purchased pursuant to the HGAC contract and the vendor for this replacement vehicle is Global
Emergency Products, Inc., Aurora, Illinois. The City’s cost for this replacement vehicle is $676,551.
Consistent with the prior pumper truck purchase, the Foreign Fire Insurance Tax Board (FFITB) has
indicated that they are willing to pay for upgrades to the truck to add a front water inlet system. The
FFITB’s share is a not to exceed amount of $13,971 that will be paid to the City. With the FFITB’s
portion, the total cost of the truck is $690,522. Comparable pricing was received directly from Pierce
Manufacturing in the amount of $699,153.
Both Global and Pierce offer a 2.8% prepay discount for this type of purchase. Taking advantage of
this option reduces the total cost for both the City and the FFITB. The prepay program requires the
City to pay 99% of the purchase up front and the remaining 1% upon delivery.
Pay at Delivery Cost Pre-Pay Cost
City’s Cost $676,551 $657,794
FFITB Cost $13,971 $13,580
TOTAL COST $690,522 $671,374
MEMORANDUM
Page 1 of 24
Recommendation: We recommend the purchase of a new Pierce Pumper truck per specifications
through the HGACBuy Purchasing Cooperative from Global Emergency Products, Inc., 1401 North
Farnsworth Avenue, Aurora, Illinois, 60505 in the amount of $671,374. This purchase will be funded
from the Equipment Replacement Fund (410-70-000-0000-8020).
Attachments:
Attachment 1 – Purchase Contract
Resolution R-208-18
Page 2 of 24
1
CITY OF DES PLAINES
CONTRACT FOR PRICING AND DELIVERY
OF CUSTOM TRIPLE COMBINATION PUMPER FIRE APPARATUS Full Name of Vendor Temco Machinery, Inc. d/b/a Global Emergency Products
Principal Office Address 1401 N. Farnsworth Ave, Aurora, IL 60505
Local Office Address
Contact Person Rick Berndt Telephone Number 815-653-4261
TO: City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 Attention: Tim Watkins
Vendor warrants and represents that Vendor has
reviewed and understood all documents included,
referred to, or mentioned in this set of documents. 1. Contract to Deliver Products A. Contract and Products. The Vendor shall, deliver to the City, at the Delivery Address, the products, items, materials, merchandise, supplies, or other items identified in this Contract (the “Products”) in new, undamaged, and first-quality condition. Vendor further shall: 1. Labor, Equipment, Materials, and Supplies. Provide, perform, and complete, in the manner specified and described in this Contract, all necessary work, labor, services, transportation, equipment, materials, supplies, information, data, and other means and items necessary to deliver the Products to the City in a proper and workmanlike manner; 2. Permits. Procure and furnish all permits, licenses, and other governmental approvals and authorizations necessary for the Products;
3. Bonds and Insurance. Procure and furnish all bonds and all insurance certificates and policies of insurance, if any, specified in this Contract; 4. Taxes. Pay all applicable federal, state, and local taxes; and 5. Miscellaneous. Do all other things required of Bidder by this Contract. B. Performance Standards. The Vendor agrees that the Products will comply strictly with the Specifications attached hereto and by this reference made a part of this Contract. If this Contract specifies a Product by brand name or model, that specification is intended to reflect the required performance standards and standard of excellence that the City requires for the Product.
However, the Vendor may propose to deliver a Product that is a different brand or model, if the Vendor provides written documentation establishing that the brand or model it proposes to deliver possess equal quality, durability, functionality, capability, and features as the Product specified. C. Responsibility for Damage or Loss. The Vendor shall be responsible and liable for, and shall promptly and without charge to the City, repair or replace, any damage done to, and any loss or injury suffered by, the City as a result of the Vendor’s failure to perform hereunder. D. Inspection/Testing/Rejection. The City shall have the right to inspect all or any part of the Products. If, in the City’s judgment, all or any part of the Products is defective or damaged or fails to conform strictly to the requirements of this Contract, then the City, without limiting its other rights or remedies, may, at its discretion: (i) reject such Products; (ii) require Bidder to correct or replace such Products at Bidder’s cost; (iii) obtain new Products to replace the Products that are defective, damaged, or nonconforming and charge Bidder with any excess cost incurred thereby; and/or (iv) cancel all or any part of any order or this Contract. Products so rejected may be returned or held at Bidder’s expense and risk. 2. Pricing The Vendor shall deliver the Products to the City in accordance with the following prices:
Product Item No. Description of Product Quantity of Product Unit Price of Product Extension
1 Pierce Arrow XT Fire Pumper as Specified
1 $690,522 $690,522
2 99% Prepayment Discount
$19,148 $19,148
Attachment 1 Page 3 of 24
2
Total Price
Paid to
Vendor
1 $671,374 $671,374
If the City has specified the Quantity of Products to be delivered to the City on Page 1 of this Contract, then the Vendor shall take, in full payment for all Products and other matters set forth under Section 1 of this Contract, including overhead and profit, taxes, royalties, license fees, delivery, contributions and premiums, and compensation to all subcontractors and suppliers, the total Contract Price of: Six Hundred Seventy-One Thousand Three Hundred Seventy Four Dollars and no/100s Cents. If the City has not specified the Quantity of Products to be delivered to the City on Page 1 of this Contract, then the Vendor shall take, in full payment for all Products and other matters set forth under Section 1 of this Contract, including overhead and profit, taxes, royalties, license fees, delivery, contributions and premiums, and compensation to all subcontractors and suppliers, a total Contract Price that will be equal to the sum of the Unit Prices (as determined by the above Schedule of Prices) applicable to all Products accepted by the City. B. Basis for Determining Prices. It is expressly understood and agreed that: 1. All prices stated in the Pricing section are firm and shall not be subject to escalation or change; 2. The City is not subject to state or local sales, use, and excise taxes, and no such taxes are included in the Pricing section, and that all claims or rights to claim any additional compensation by reason of the payment of any such tax are hereby waived and released; 3. All other applicable federal, state, and local taxes of every kind and nature applicable to the Products are included in the Pricing; and 4. If a Quantity of Products to be delivered to the City is specified on Page 1 of this Contract, then that amount is an estimate only. The City reserves the right to increase or decrease such quantity, and the total Contract Price to be paid will be based on the final quantity determined by the City for each Product and the actual number of Products that comply with this Contract that are accepted by the City. The Vendor hereby waives and releases all claims or rights to dispute or complain of any such estimated quantity or to assert that there was any misunderstanding in regard to the number of Products to be delivered. C. Time of Payment
It is expressly understood and agreed that all payments shall be made in accordance with the following schedule: 99% Prepayment of the full contract price of $664,469 tendered within 45 days of the acceptance of this Contract. All payments may be subject to deduction or setoff by reason of any failure of the Vendor to perform under this Contract. 3. Contract Time The Vendor shall deliver the Products to the City at the Delivery Address not later than October 1, 2019 ("Delivery Date"). Without waiving any other remedies available to the City under this Contract or at law or in equity, if the Vendor delivers the Products to the City later than the date specified above in this Section 3, then there shall be a penalty of $200 per day beginning on the day after the Delivery Date and ending on the actual date that the Vendor delivers the Products to the City, provided that the penalty shall not exceed the amount of $16,784 (2.5% of the Contract price). 4. Financial Assurance A. Bonds. The Vendor shall provide a Performance Bond on a form provided by, or otherwise acceptable to, the City, from a surety company acceptable to the City, in the penal sum of the Contract Price, within 10 days following the City’s acceptance of this Contract.
B. Indemnification. The Vendor shall indemnify, save harmless, and defend the City against all damages, liability, claims, losses, and expenses (including attorneys’ fees) that may arise, or be alleged to have arisen, out of or in connection with the Vendor’s performance, or failure to perform, under this Contract, including, without limitation, any failure to meet the representations and warranties set forth in Section 6 of this Contract. C. Penalties. The Vendor shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with the Vendor’s performance, or failure to perform, under this Contract. 5. Firm Contract All prices and other terms stated in this Contract are firm and shall not be subject to withdrawal, escalation, or change provided the City accepts this Contract within 30 days after the date listed below. 6. Bidder’s Representations and Warranties In order to induce the City to accept this Contract, the Vendor represents and warrants as follows:
Attachment 1 Page 4 of 24
3
A. The Products. All Products, and all of their components, shall be of merchantable quality and, for a period of not less than one year after delivery to the City: (1) shall be free from any latent or patent defects or flaws in workmanship, materials, and design; (2) shall strictly conform to the requirements of this Contract, including, without limitation, the performance standards and warranties set forth in Subsection 1B of this Contract; and (3) shall be fit, sufficient, and suitable for the purposes expressed in, or reasonably inferred from, this Contract. The warranties expressed herein shall be in addition to any other warranties applicable to the Products (including any manufacturer’s warranty) expressed or implied by law, which are hereby reserved unto the City. B. Compliance with Laws. All Products, and all of their components, shall comply with, and the Vendor agrees to be bound by, all applicable federal, state, and local laws, orders, rules, and regulations, as they may be modified or amended from time to time. Every provision required by law to be inserted into this Contract shall be deemed to be inserted herein. C. Not Barred. The Vendor is not barred by law from contracting with the City or with any other unit of state or local government as a result of: (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Vendor is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of tax, as set forth in 65 ILCS 5/11-42.1-1; (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33 of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.; or (3) any other reason.
D. Qualified. The Vendor has the requisite experience, ability, inventory, capital, facilities, equipment, plant, organization, and staff to enable the Vendor to deliver the Products at the Contract Price and within the Contract Time set forth above. 7. Acknowledgements In submitting this Contract, the Vendor acknowledges and agrees that: A. Reliance. The City is relying on all warranties, representations, and statements made by the Vendor in this Contract.
B. Binding Effect. The Vendor is bound by each and every term, condition, or provision contained in this Contract and in the City’s written notification of acceptance in the form included in this bound set of documents.
C. Remedies. Each of the rights and remedies reserved to the City in this Contract are cumulative and
additional to any other or further remedies provided in law or equity or in this Contract.
E. Time. Time is of the essence in the performance of all terms and provisions of this Contract. Except where specifically stated otherwise, references in this Contract to days shall be construed to refer to calendar days and time. F. No Waiver. No examination, inspection, investigation, test, measurement, review, determination, decision, certificate, or approval by the City, whether before or after the City’s acceptance of this Contract; nor any information or data supplied by the City, whether before or after the City’s acceptance of this Contract; nor any order by the City for the payment of money; nor any payment for, or use, possession, or acceptance of, the whole or any part of the any Product by the City; nor any extension of time granted by the City; nor any delay by the City in exercising any right under this Contract; nor any other act or omission of the City shall constitute or be deemed to be an acceptance of any defective, damaged, or nonconforming Product, nor operate to waive or otherwise diminish the effect of any representation or warranty made by the Vendor; or of any requirement or provision of this Contract; or of any remedy, power, or right of the City. G. Severability. It is hereby expressed to be the intent of the parties to this Contract that should any provision, covenant, agreement, or portion of this Contract or its application to any Person or property be held invalid by a court of competent jurisdiction, the remaining provisions of this Contract and the validity, enforceability, and application to any Person or property shall not be impaired thereby, but the remaining provisions shall be interpreted, applied, and enforced so as to achieve, as near as may be, the purpose and intent of this Contract to the greatest extent permitted by applicable law. H. Amendments and Modifications. No amendment or modification to this Contract shall be effective until it is reduced to writing and approved and executed by the corporate authorities of the parties in accordance with all applicable statutory procedures. I. Assignment. Neither this Contract, nor any interest herein, shall be assigned or subcontracted, in whole or in part, by the Vendor except upon the prior written consent of the City. J. Governing Law. This Contract shall be governed by, construed and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. DATED this 13th day of November, 2018 .
Attachment 1 Page 5 of 24
4
Vendor’s Status: (X ) Illinois Corporation ( ) _______________ Partnership ()Individual Proprietor (State) (State)
Vendor’s Name: Temco Machinery, Inc.
Doing Business As (if different): Global Emergency Products
Signature of Vendor or Authorized Agent: ________________________________________________________________
(corporate seal) Printed Name: ______________________________________________ (if corporation) Title/Position: ______________________________________________
Vendor’s Business Address: 1401 N Farnsworth Ave
Aurora, IL 60505
Vendor’s Business Telephone: 926-653-4261 Facsimile: 815-653-2230 If a Corporation or Partnership, list all Officers or Partners:
NAME
TITLE
ADDRESS
Mike Mikoola President & CEO 1401 N Farnsworth; Aurora, IL 60505
Dave Ochal Vice President – Operatoins 1401 N Farnsworth; Aurora, IL 60505
Mariana Van Herik Secretary / Treasurer 1401 N Farnsworth; Aurora, IL 60505
Attachment 1 Page 6 of 24
5
ACCEPTANCE The Contract attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of the City of Des Plaines (the “City”) this 5th day of December 2018 . This Acceptance, together with the Contract attached hereto, constitutes the entire and only agreement between the parties relating to the Products and the compensation therefor and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract. Any such contradictory or inconsistent terms or conditions shall be deemed objected to by the City without further notice of objection and shall be of no effect nor in any circumstances binding upon the City unless accepted by the City in a written document plainly labeled “Amendment to Agreement.” Acceptance or rejection by the City of any such contradictory or inconsistent terms or conditions shall not constitute acceptance of any other contradictory or inconsistent terms or conditions. CITY OF DES PLAINES By: ______________________________________
Title: ______________________________________
#11783739_v1
Attachment 1 Page 7 of 24
Proposal Option List
Line Option Type Option Description Qty
1 0766611 Boiler Plates, Pumper 1
Fire Department/Customer - City of Des Plaines Fire Department
Operating/In conjunction W-Service Center - Operating
Miles - 50 Miles
Number of Fire Dept/Municipalities - 10
Bidder/Sales Organization - Global Emergency Products
Delivery - Delivery representative
Dealership/Sales Organization, Service - Global Emergency Products
2 0661794 Single Source Compliance 1
3 0584456 Manufacture Location, Appleton, Wisconsin 1
4 0584452 RFP Location: Appleton, Wisconsin 1
5 0588609 Vehicle Destination, US 1
6 0670275 Unit to be Similar in some Aspects, Excluding Pump Panel 1
Fill in Blank - 22543
7 0610784 Comply NFPA 1901 Changes Effective Jan 1, 2016, With Exceptions 1
8 0533347 Pumper/Pumper with Aerial Device Fire Apparatus 1
9 0588611 Vehicle Certification, Pumper 1
10 0661778 Agency, Apparatus Certification, Pumper/Tanker, U.L.1
11 0093797 PENALTY CLAUSE IN CONTRACT 1
Penalty Clause Details - per the contract agreement
12 0000114 Inspection Trip(s)2
Qty, - 02
Fill in Blank - five
13 0000000 STF Service centers 1
13 0000000 STF Legal right to specify (MUNICIPALITY)1
Location - City of Des Plaines
Fill in Blank - City of Des Plaines
14 0536644 Customer Service Website 1
15 0620362 Consortium, HGAC 1
16 0537375 Unit of Measure, US Gallons 1
17 0529326 Bid Bond, 10%, Pierce Built Chassis 1
18 0582697 Performance Bond, 100 Percent w/Warranty Bond, 1 Yr, and Payment Bond 1
Percentage, Contract - 100%
19 0000007 Approval Drawing 1
20 0667955 Drawing, Pump Operator's Panel, Match Previous Unit, Reference Only 1
Fill in Blank - 31092
21 0708939 Drawing, Right Pump Panel, Control Zone 1
22 0076695 Electrical Diagrams, (1) Paper Copy & (1) CD copy 1
23 0625414 Arrow XT Chassis 1
24 0000110 Wheelbase 1
Wheelbase - 181.50"
25 0000070 GVW Rating 1
GVW rating - 46,800 pounds
26 0000203 Frame Rails, 13.38 x 3.50 x .375, Qtm/AXT/Imp/Vel/DCF 1
27 0050817 Frame Liner, Inv "L" 12.68" x 3.00" x .25", AXT, Front Reinforcement 1
28 0018453 Axle, Front, Oshkosh TAK-4, Non Drive, 22,800 lb, Qtm/AXT/DCF 1
29 0010427 Suspension, Front TAK-4, 22,800 lb, Qtm/AXT/Imp/Vel/DCF/Enf 1
30 0087572 Shock Absorbers, KONI, TAK-4, Qtm/AXT/Imp/Vel/DCF/Enf 1
31 0000322 Oil Seals, Front Axle 1
32 0078244 Tires, Front, Michelin, XZY3 (wb), 425/65R22.50, 20 ply 1
33 0019611 Wheels, Front, Alcoa, 22.50" x 12.25", Aluminum, Hub Pilot 1
Customer:Des Plaines FD, City of Bid Number: 640
Representative Berndt, Rick Job Number:
Organization:Global Emergency Products Inc.Number of Units:1
Requirements Manager: Bid Date:04-06-2018
Description: Arrow XT "MUX" pumper #3 "HGAC"Stock Number:
Body: Pumper, Medium, Aluminum, 2nd Gen Price Level:37 (Current: 37)
Chassis:Arrow XT Chassis
11/9/2018
11/9/2018 2:15 PM Page 1640Bid #:
Attachment 1 Page 8 of 24
Line Option Type Option Description Qty
34 0530468 Axle, Rear, Meritor RS24-160, 24,000 lb 1
35 0544244 Top Speed of Vehicle, 60 MPH 1
36 0035483 Suspen, Rear, Neway AD124, Air Ride, 24,000 lb 1
37 0000485 Oil Seals, Rear Axle 1
38 0061149 Tires, Rear, Michelin, XDN2, 11R22.50, 16 ply, Single 1
39 0019632 Wheels, Rear, Alcoa, 22.50" x 8.25", Aluminum-Steel, Hub Pilot, Single 1
40 0568081 Tire Balancing, Counteract Beads 1
41 0620570 Tire Pressure Monitoring, RealWheels, AirSecure, Valve Cap, Single Axle 1
Qty, Tire Pressure Ind - 6
42 0003245 Axle Hub Covers w/center hole, S/S, Front Axle 1
43 0001960 Axle Hub Covers, Rear, S/S, High Hat (Pair)1
44 0057936 Covers, Lug Nut, Chrome 1
45 0002045 Mud Flaps, w/logo front & rear 1
46 0544802 Chocks, Wheel, SAC-44-E, Folding 1
Qty, Pair - 01
47 0544806 Mounting Brackets, Chocks, SAC-44-E, Folding, Horizontal 1
Qty, Pair - 01
Location, Wheel Chocks - Left Side Rear Tire, Rearward
48 0010670 ABS Wabco Brake System, Single rear axle 1
49 0030185 Brakes, Knorr/Bendix 17", Disc, Front, TAK-4 1
50 0509206 Brakes, Meritor, EX225, Disc Plus, Rear, Single Axle 1
51 0058463 Air Compressor, Brake, Bendix 15.8 CFM 1
52 0000785 Brake Reservoirs, Three 1
53 0568012 Air Dryer, Wabco System Saver 1200, Heater, 2010 1
54 0070790 Brake Lines, Nyl w/Wire Reinf At Ea Brake Chamber 1
55 0000854 Air Inlet, w/Disconnect Coupling 1
Location, Air Coupling(s) - a) DS Step Well, Forward
Qty, Air Coupling (s) - 1
56 0000820 Moisture Ejector, Automatic, w/Heat 3
Qty, Auto. Moisture Eject - 3
Location, Moisture Ejector - Wet Tank
57 0610888 Engine, DDC DD13, 470 hp, 1650 lb-ft, W/OBD, EPA 2016, AXT 1
58 0001244 High Idle w/Electronic Engine, Custom 1
59 0590300 Engine Brake, Jacobs Compression Brake, DD13 1
Switch, Engine Brake - f) DD13
60 0552334 Clutch, Fan, Air Actuated, Horton Drive Master 1
61 0654853 Drain Valve, Engine Oil, Fumoto Engineering, DD13 1
62 0043422 Air Intake, w/Ember separator, AXT 1
63 0565965 Exhaust System, 5", 2010 DD13, ISX engine, Horizontal, Right Side 1
64 0521146 Exhaust, Modified for Plymovent System, 7.00" Diffuser, CARE 1
65 0797727 Radiator, Arrow XT 1
66 0657980 Cooling Hoses, Gates Silicone - Custom 1
67 0567425 Fuel Tank, 65 Gallon, w/2G Pumper Body and Air Suspension, Left Side Fill 1
68 0001129 Lines, Fuel 1
69 0692516 DEF Tank, 4.5 Gallon, DS Fill, Rear of Axle, Common Door, Spring Flip Door 1
Door, Material & Finish, DEF Tank - Polished Stainless
70 0552777 Fuel Pump for Repriming 1
71 0552567 Shutoff Valve, Fuel Line @ Fuel Tank 1
72 0553019 Cooler, Engine Fuel, Imp/Vel, AXT/Qtm/Sab/DCF/SFR/Enf 1
73 0011280 Heater, Engine Fuel 1
74 0690880 No Selection Required From This Category 1
75 0642579 Trans, Allison 5th Gen, 4000 EVS P, w/Prognostics, Arrow XT 1
76 0625331 Transmission, Shifter, 6-Spd, Push Button, 4000 EVS 1
77 0797722 Transmission Oil Cooler, Modine, External, AXT 1
78 0027844 Fluid, 4000 Series Trans, Allison Approved TES-295 Synthetic, IPOS, Custom 1
79 0001375 Driveline, Spicer 1810 1
80 0669988 Steering, Sheppard M110 w/Tilt, TAK-4, Eaton Pump, w/Cooler 1
81 0001544 Not Required, Steering Assist Cylinder on Front Axle 1
82 0509230 Steering Wheel, 4 Spoke without Controls 1
83 0690274 Logo/Emblem, on Dash 1
Text, Row (1) One - Des Plaines
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Attachment 1 Page 9 of 24
Line Option Type Option Description Qty
83 Text, Row (2) Two - Fire
Text, Row (3) Three - Department "EMBLEM TO BE SHIPPED LOOSE
WITH SALES REP AT PICK UP"
84 0680653 Oil, Synthetic For Steering Gear 1
85 0606305 Bumper, 26" Extended, Steel, Painted, Arrow XT 1
86 0640193 Tray, Hose, Center, 26" Bumper, Outside Air Horns 1
Grating, Bumper extension - Grating, Rubber
Capacity, Bumper Tray - 22) 175' of 1.75"
87 0633480 Cover, Aluminum Treadplate, Two (2) Flush Lift and Turn Latches, Hose Tray 1
Stay arm, Tray Cover - c)Pneumatic Stay Arm, Dual
88 0510226 Lift & Tow Package, Imp/Vel, AXT, Dash CF 1
89 0522573 Tow Hooks Not Required, Due to Lift and Tow Package 1
90 0533033 Bumper, Center Section Hinged, Recessed Latches 1
91 0562560 Cab, Arrow XT 2010, 6716 Raised Roof 1
92 0614530 Engine Tunnel, DD13, Arrow XT 1
93 0677478 Rear Wall, Exterior, Cab, Aluminum Treadplate 1
94 0562665 Cab Lift, Elec/Hyd, Manual Override, AXT 1
95 0640431 Grille, Bright Finished, Front of Cab, Arrow-XT 1
96 0002224 Scuffplates, S/S At Cab Door Jambs, 4-Door Cab 1
Material Trim/Scuffplate - c) S/S, Polished
97 0647932 Not Required, Trim, S/S Band, Across Cab Face, AXT/Dash CF/Saber/Enforcer 1
98 0015440 No Chrome Molding, On side of cab 1
99 0092924 Mirrors, Ramco, 6001FFHR-750H, Heated/Remote, w/Bolt-on Heated Convex, Cab
Mount
1
100 0563096 Door, Full Height, Arrow-XT 4-Door Cab, 16" & 20" Raised Roof 1
101 0655603 Door Panel, Brushed Stainless Steel, Arrow XT 4-Door Cab 1
102 0528958 Not Required, Controls, Electric Window, AXT, Quantum, Saber, Enforcer, Dash CF 1
103 0563603 Steps, 4-Door Cab, AXT 1
104 0770194 Handrail, Exterior, Knurled, Alum, 4-Door Cab 1
105 0616242 SP Steps, Stirrup w/Knurled Handrail Type Rung, Cab & Crew Cab Doors 1
Light, Step, Additional - P25 LED
106 0784425 Step, Folding, Cab, Trident 4
Location, Additional Step - 1 on the back of driver side of cab and 3 on
the back of the passenger side of cab
Qty, - 04
Coating, Step - luminescent
Light, Step, Additional - P25 LED
107 0509649 Lights, Cab and Crew Cab Access Steps, P25, LED w/Bezel, 1Lt Per Step 1
108 0005772 Fenders, S/S on cab, w/Radius corner, 2.00" wide 1
109 0566915 Window, Side of C/C, Fixed, Arrow-XT 2010 1
110 0012090 Not Required, Windows, Front/Side of raised roof 1
111 0050359 Windows, Rear CC, (2) Stationary, 11.29"W x 17.95"H, AXT 1
112 0553057 Holder, Cup, Cab/Crewcab, Each 4
Qty, - 04
113 0797262 Cab Interior, Vinyl, Arrow XT, CARE 1
Color, Cab Interior Vinyl/Fabric - d) Red
Cab Interior Rear Wall Material - Painted Aluminum
114 0012430 Cab Interior, paint color 1
Color, Cab Interior Paint - d) red
115 0052101 Floor, Alum Cab & Crew Cab, AXT/Imp/Vel/Dash CF, CARE 1
116 0043079 Heater/defroster, AXT 1
117 0603353 Air Conditioning, Arrow-XT 2010 1
Paint Color, A/C Condenser - Cover/Mounts Match Roof
118 0660960 Dual Condensate Drain Tubes for A/C Drip Pan, AXT 1
119 0012122 Fans, Window Defrost, One (1) Fan on Each Side 1
120 0639675 Sun Visor, Smoked Lexan, AXT, Dash CF, Imp/Vel, Saber FR/Enforcer 1
Sun Visor Retention - Polished S/S Bracket
121 0069332 Grab Handles, Driver Side Low & Officer Dash Panel 1
122 0002526 Light, Engine Compt, All Custom Chassis 1
123 0631830 Fluid Check Access, Saber FR/Enforcer, Arrow XT 1
124 0507748 SP Map box, 2 bin - Size Feature, Any Pierce Custom Chassis 1
Location - with the size of the first bid 12" wide x 3" deep x 8" tall. The
second bid needs to be 12" wide x 6" deep x 8" tall. All measurements are I.D.
11/9/2018 2:15 PM Page 3640Bid #:
Attachment 1 Page 10 of 24
Line Option Type Option Description Qty
124 Size - Outside to outside 12" x 9" x 8" tall. The map box is rectangular
with two bins facing up.
125 0599959 Straps, Velcro, Map Box, Custom Chassis 2
Qty, - 02
Z Size, High -
Location, Map Box/Straps - Map Box
126 0583040 Frontal Impact Protection 1
127 0622617 Seating Capacity, 6 Seats 1
128 0697002 Seat, Driver, Pierce PSV, Air Ride, High Back, Frontal Impact 1
129 0696980 Seat, Officer, Pierce PSV, Air Ride, SCBA, Frontal Impact 1
130 0002517 Not Required, Radio Compartment 1
131 0565229 Seat, Rear Facing C/C, DS Outboard, Pierce PSV, SCBA 1
132 0102783 Not Required, Seat, Rr Facing C/C, Center 1
133 0565233 Seat, Rear Facing C/C, PS Outboard, Pierce PSV, SCBA 1
134 0108189 Not Required, Seat, Forward Facing C/C, DS Outboard 1
135 0760864 SP Cabinet, Forward Facing, Center, 38 W x 56 H x 22.50 D, Roll, Keypad, AXT 1
Location - passenger side of the compartment
Location 2 - behind the drop down door under the EMS compartment
riser on the passenger side
Material Finish, Shelf - Painted - Cab Interior
Shelf/Tray, Cabinet - (0) None
Door, Cab Interior Cabinet - Rollup, Amdor, Anodized, eAsk Key Pad
Light, Tall Cabinet - Pierce, Interior, Left Side and Pierce, Interior, Right
Side
Louvers, Cabinet - 0-No Louvers
136 0663805 Seat, Forward Facing C/C, PS Outboard, Pierce PSV, Hi-Back, Foldup, 17" Btm 1
137 0042264 Shelf, Adjustable, EMS Compt, 1.25" Lip 4
Qty, Shelf - 04
Location, Shelf, EMS - (4) Ctr Fwd Fcng Cabinet
138 0794626 SP Upholstery, Seats In Cab, All Imperial 1200, Red, All 911 1
139 0543991 Bracket, Air Bottle, Hands-Free II, Cab Seats 3
Qty, - 03
140 0616366 SP Riser Only, Center Forward Facing, 12" High, AXT 1
141 0603867 Seat Belt, ReadyReach 1
Seat Belt Color - Red
142 0553381 Seat Belt Height Adjustment, Arrow XT 1
143 0602464 Helmet Storage, Provided by Fire Department, NFPA 2016 1
144 0647647 Lights, Dome, FRP Dual LED 4 Lts 1
Color, Dome Lt - Red & White
Color, Dome Lt Bzl - Grey
Control, Dome Lt White - Door Switches and Lens Switch
Control, Dome Lt Color - Lens Switch
145 0631776 Not Required, Overhead Map Lights 1
146 0602637 Portable Hand Light, Provided by Fire Dept, Pumper NFPA 2016 Classification 1
147 0657193 Spotlight, Handheld Cab, Wln, P36HHS LED w/S/S Bracket 1
Location, Lights - on the right side of the dash area in front of the officer
with a 24" pigtail with exact location given at post paint inspection
Qty, spotlights - 1
148 0567651 Cab Instruments, Ivory Gauges, Chrome Bezels, AXT MUX 2010 1
149 0509511 Air Restriction Indicator, Imp/Vel, AXT, Dash CF, Enf MUX 1
150 0002600 Ammeter, Cab Instrument Panel 1
151 0673123 Light, Do Not Move Apparatus, Wln 3SR00FRR LED 1
Alarm, Do Not Move Truck - No Alarm
152 0509042 Messages, Open Door/Do Not Move Truck, MUX w/Color Display 1
153 0551600 Switching, Cab, Rocker MUX, Impel/Velocity, AXT MUX, Dash CF 1
Location, Emerg Sw Pnls - Driver's Side Overhead
154 0617961 Wiper Control, 2-Speed with Intermittent, MUX, AXT/Dash CF 1
155 0547505 Wiring, Spare, 10 A 12V DC 1st 1
Qty, - 01
12vdc power from - Battery direct
Wire termination - Stud
Location - above the radio swival mount in the ceiling with a 18" pigtail
labeled
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Attachment 1 Page 11 of 24
Line Option Type Option Description Qty
156 0568733 Wiring, Spare, 5 A 12V DC 1st 1
Qty, - 01
12vdc power from - Battery direct
Wire termination - Butt Splice
Location - under PNL "C" in front of the officer with a 24" pigtail for the
customer supplied "T.I.C." (Thermal Imaging camera)
157 0548004 Wiring, Spare, 15 A 12V DC 1st 2
Qty, - 02
12vdc power from - Battery direct
Wire termination - Butt Splice
Location, Spare Wiring - Officer Dash
158 0591464 Wiring, Spare, 3 A 12V DC 1st 3
Qty, - 03
12vdc power from - Battery direct
Wire termination - Butt Splice
Location - under PNL "C", left of the officer in the dash area and behind
the parking brake control. All with 24" pigtails as mark on the instrument switch
panel drawing
159 0548015 Wiring, Spare, 30 A 12V DC 1st 1
Qty, - 01
12vdc power from - Battery direct
Wire termination - Stud
Location, Spare Wiring - Center Console
160 0548006 Wiring, Spare, 15 A 12V DC 2nd 1
Qty, - 01
12vdc power from - Battery switched
Wire termination - Stud
Location - above the swival in the cab ceiling ofr the customer radio with
a 18" pigtail labed
161 0548001 Wiring, Spare, 10 A 12V DC 2nd 1
Qty, - 01
12vdc power from - Battery direct
Wire termination - Stud
Location - in the electrical compartment above the engine doghouse with
18" pigtail and labeled
162 0610968 Wiring, Spare, 2.0 A 12V DC, USB Termination Blue Sea 1016 1st 1
Qty, - 01
12vdc power from - Battery direct
Location - In switch panel #8.
163 0012668 Swivel Mount for Customer Installed Radio 1
Location - on the hinged cab forward center ceiling between the driver
and officer in front of the windshield center post
Qty, - 1
164 0615386 Vehicle Information Center, 7" Color Display, Touchscreen, MUX 1
System Of Measurement - US Customary
165 0606247 Vehicle Data Recorder w/CZ Display Seat Belt Monitor 1
166 0663220 Intercom, Firecom 5100D Single Radio, 5-Pos, D,O,2C,P 1
Location - in switch panel LOC #5 overhead in front of the officer seat
Location, Intercom, C Cab - 2) 2 rearward facing seats
167 0006240 Cable, Radio to Intercom Interface, Firecom, 1 Radio 1
Radio, First Two-Way Make - Motorola High Power
Radio, First, Two-Way Model - will be a Motorola model APX6500
168 0795094 SP Headset, Firecom, UH-51S Under Helmet, Radio Transmit, Slotted 2
Qty, - 02
Location, Headset - Driver Seat and Officer Seat
169 0681384 Headset, Firecom, UH-52 Under Helmet, Intercom Only 2
Qty, - 02
Location, Headset - DS Outbrd, Rear Fcng Seat and PS Outbrd, Rear
Fcng Seat
170 0681408 Hangers For Headsets, NFPA, Each 4
Qty, - 04
Location, Headset Hangers - Driver Seat, Officer Seat, DS Inbrd, Rear
Fcng Seat and PS Inbrd, Rear Fcng Seat
171 0562774 Install Customer Provided Thermal Camera(s), Charger Only 1
Location - per the departments instructions during the print review
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Attachment 1 Page 12 of 24
Line Option Type Option Description Qty
171 Qty, - 01
172 0616417 SP Antenna, PCTel, GPSHPDLTEMIMO-SF, LTE MIMO/Dual WiFi/GPS Multiband 1
Qty, - 01
173 0602126 Camera, Pierce, Driver Mux Display, R, RS Cameras 1
Camera System Audio - Speaker on Instrument Panel
174 0615115 Pierce Command Zone, Advanced Electronics & Control System, Diag LEDs, AXT,
WiFi
1
175 0624265 Electrical System, Arrow XT MUX 1
176 0079211 Batteries, (6) Exide Grp 31, 950 CCA each, Threaded Stud 1
177 0008621 Battery System, Single Start, All Custom Chassis 1
178 0622896 Battery Compartment, Arrow XT 1
Battery Trays - Roto-Molded Trays
179 0636138 Charger, Sngl Sys, Kussmaul, 091-216-20/20 1
180 0663649 Location, Charger, w/location feature 1
Location - inside the EMS compartment riser
181 0530960 Not Required, Remote Battery Charger Indicator 1
182 0016848 Shoreline, 20A 120V, Kussmaul Auto Eject 091-20WP-120 1
Qty, - 01
Color, Kussmaul Cover - b) red
Connection, Shoreline - the battery charger, cab electrical receptacles
183 0026800 Shoreline Location 1
Location, Shoreline(s) - DS Cab Side
184 0636150 Scuffplate, EZ Mounting Plate & Kussmaul Ind 091-185-009, Under & Outside
Cover
1
Location - above the driver side front wheel
Qty, - 01
185 0012767 Kussmaul, #091-18-098 Dynamic Power Disconnect 1
186 0647728 Alternator, 430 amp, Delco Remy 55SI 1
187 0065384 Diagrams, Electrical Layout In Distrb Area, Laminated 1
188 0092582 Load Manager/Sequencer, MUX 1
Enable/Disable Hi-Idle - e)High Idle enable
189 0783157 Headlights, Rect LED, JW Spkr Evo 2, Heat, AXT/DCF/Enf/Imp/Sab/Vel 1
Color, Headlight Bez - Chrome Bezel
190 0648425 Light, Directional, Wln 600 Cmb, Cab Crn, Imp/Vel/AXT/Qtm/DCF 1
Color, Lens, LED's - m)match LED's
191 0648297 Light, Directional, Wln 60A00TAR LED Arrow, Recessed, Angle Bkt, Back of Cab 1
192 0620055 Light, Directional/Marker, Intermediate, Truck-Lite 60115Y LED 2lts 1
193 0648056 Lights, Clearance/Marker/ID, Front, Truck-Lite 10006Y LED Beehive 5 Lts 1
194 0647929 Lights, Directional/Marker, Cab Front Side, Truck-Lite
19036YLED,AXT/EnfMUX/DCF
1
195 0090155 Lights, Clearance/Marker/ID, Rear, Truck-Lite 35200R LED 7Lts 1
196 0509363 Lights, Tail, Federal, QL64Z-BBT LED Stop/Tail and QL64Z-TURN, LED 1
Flange Kit, 2pr - w/with a flange
197 0508377 Lights, Backup, Federal QL64Z-BACKUP, LED Backup Light 1
Flange Kit - w)with flange
198 0663884 Bracket, License Plate & Light, P25 LED, Temp Under Tailbrd 1
Location - driver side
199 0013464 Alarm, Back-up Warning, Federal 258 1
200 0523766 SP Alarm, Hindsight 20/20, HS300U, Sonar Back-up Device 1
Location - in the front of the cab in view of the driver
Location 1 - on each side of the apparatus and at the rear
201 0687604 Lights, Perimeter Cab, Truck-Lite 6060C LED 4Dr, Grommet Mt 1
202 0617866 Lights, Perimeter Pump House, Truck-Lite 6060C LED 2lts 1
203 0683575 Lights, Perimeter Body, Truck-Lite 6060C LED 2ts, Rear Step 1
Control, Perimeter Lts - Parking Brake Applied
204 0556360 Lights, Step, P25 LED 4lts, Pump Pnl Sw 1
205 0678134 Lights, Deck, Unity (2) AG-S-P46SLC LED 1
206 0645676 Lights, Not Required, Hose Bed, Deck Lights At Rear 1
207 0645681 Lights, Not Required, Rear Work, Deck Lights At Rear 1
208 0709438 Light, Walking Surf, FRP Flood, LED 1
209 0648253 Light, Wln, 12V PCP3P Pioneer LED Fld/Spt, Pole Mt 2nd 1
Location, Lights - in the over the pump compartment on the passenger
side
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Attachment 1 Page 13 of 24
Line Option Type Option Description Qty
209 Qty, - 01
Switch, Lt Control 1 DC,1 - a) DS Switch Panel
Switch, Lt Control 2 DC,2 - g) PS Switch Panel
Switch, Lt Control 3 DC,3 - DS Pump Panel
Switch, Lt Control 4 DC,4 - d) No Control
Color, Wln Lt Housing - White Paint
Poles, W - Thru Body/Surface Mt, Top Adjust Pull-Up, w/Ind Lt
Handle Holder and Up Ind Sw W - Without Handle Holder, With Switch
Pole Length W - 12.00" Outside Pole
210 0648254 Light, Wln, 12V PCP3P Pioneer LED Fld/Spt, Pole Mt 1st 1
Location, Lights - in the over the pump compartment on the driver side
Qty, - 01
Switch, Lt Control 1 DC,1 - a) DS Switch Panel
Switch, Lt Control 2 DC,2 - g) PS Switch Panel
Switch, Lt Control 3 DC,3 - DS Pump Panel
Switch, Lt Control 4 DC,4 - d) No Control
Color, Wln Lt Housing - White Paint
Poles, W - Thru Body/Surface Mt, Top Adjust Pull-Up, w/Ind Lt
Handle Holder and Up Ind Sw W - Without Handle Holder
Pole Length W - 12.00" Outside Pole
211 0036996 Switch, Master, Q2B Siren 1
212 0776075 Light, Visor, Wln, 12V P*H1* Pioneer LED 1
Qty, - 01
Location, driver's/passenger's/center - Centered
Color, Wln Lt Housing - Black Paint
Control, Scene Lts - Cab Sw Panel DS, Pump Panel Sw DS and Cab Sw
Panel PS
Scene Light Optics - Flood/Spot
213 0025957 Switch, Hose Bed Lights 1
Location, Switch - z) cab
214 0060115 Pumper, Medium, Aluminum, 2nd Gen 1
215 0554271 Body Skirt Height, 20"1
216 0013492 Tank, Water, 750 Gallon, Poly, Med, New York Style 1
217 0003405 Overflow, 4.00" Water Tank, Poly 1
218 0028104 Foam Cell Required 1
219 0633066 Sleeve through Tank 1
Qty, Sleeve - 1
Water Tank Sleeve - Plumbing/Hydraulic Diameter - 3" Plumbing
220 0553725 Restraint, Water Tank, Heavy Duty, Special Type Tank, 4x4, or Export 1
221 0003429 Not Required, Direct Tank Fill 1
222 0003424 Not Required, Dump Valve 1
223 0048710 Not Required, Jet Assist 1
224 0030007 Not Required, Dump Valve Chute 1
225 0514778 Not Required, Switch, Tank Dump Master 1
226 0556223 Hose Bed, Aluminum, Pumper, New York Style, Fill In Blank Height 1
Fill in Blank - 68"
Material Trim/Scuffplate - c) S/S, Polished
227 0003481 Hose Bed Capacity, Special 1
Capacity, Hosebed - in bid 1 will be 450' of 2.50", flat lay in 2 columns,
bed 2 400' of 3" , flat lay in 3 columns and bed 3 1000' of 5", flat lays in 4
columns
228 0083488 Divider, Hose Bed, .25" Unpainted 2
Qty, Hosebed Dividers - 2
229 0010133 Cross-Divider, Hose Bed 1
230 0097956 Hose Tray, Poly, Removable, Hose Bed, Deluxe 2
Location - on the driver side and then the passenger side
Qty, - 02
Size - approximately 29.50" wide x 11" high x 72" deep on the driver side
and 36" wide x 11" high x 72" deep on the passenger side
231 0053031 SP Cover, Hose Bed, Shock Cord & 1/4 Turn @ Front, Flap over Dome 1
Color, Vinyl Cover - c) black
232 0013512 Running Boards, 12.75" Deep 1
233 0689621 Tailboard, 16" Deep 1
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Attachment 1 Page 14 of 24
Line Option Type Option Description Qty
234 0690037 Wall, Rear, Smooth Aluminum/Body Material 1
Material, Rear Wall Inboard Facing Surfaces - Aluminum Diamondplate
235 0003531 Tow Bar, Under Tailboard 1
236 0003561 Construction, Compt, Alum, Pumper 1
237 0063610 LS 152" Lap, Full Height Front & Rear, FDLER 1
238 0083623 RS 152" Lap, Low 1
239 0063911 Doors, Lap w/ "D" Handles - Side Compartments 1
240 0013671 Compt, Rear, Rollup, 30.75" FF 1
241 0692746 Door, Gortite, Rollup, Rear Compartment 1
Color, Roll-up Door, Gortite - Satin finish
Latch, Roll-up Door, Gortite - Non-Locking Liftbar
242 0693165 Body Modification, 13.50" Reduced Depth Rr Compt, 65 Gal Fuel Tank/Air Susp,
2G
1
243 0625184 Guard, Drip Pan, S/S, Rollup Door, Pumper 1
Qty, Door Accessory - 01
Location, Door Guard/Drip Pan - B1
244 0003919 Reverse Hinge Compartment Door 1
Qty, Door Accessory - 01
Location, Door Accessory - on the driver side front compartment D3
245 0021603 Scuffplate, Brushed S/S Bottom of Door Frame 5
Location, Door Accessory - of the side body compartment opening
Qty, Scuffplates - 05
246 0616670 Lights, Compt, Pierce LED, Dual Light Strips, Each Side of Door, Pumper/Tanker 6
Qty, - 06
Location, Compartment Lights - D1, D2, D3, P1, P2 and R1
247 0003977 Floor, Hinged for Access, Aluminum Treadplate, Left Side 1
248 0687146 Shelf Tracks, Painted 4
Qty, Shelf Track - 04
Location, Shelf Track - LS1, LS3, RS1 and RS2
249 0625835 Shelves, Adjustable, 500 lb Capacity, Full Width/Depth, Special Side Height 5
Qty, Shelf - 05
Location, Shelf - 2 in D1. 1 flush to the transition point, the 2nd one
between the vertical partition and front wall (Pic's attach). 1 in D3 flush to the
bottom of the transition point, 1 in P1 and 1 in R1, refer to picture
Shelf, Side Height, Front - 2"
Shelf, Side Height, Rear - 2"
Material Finish, Shelf - Painted - Spatter Gray
Shelf, Side Height, Right & Left - 2"
250 0034000 Louvers, Additional, Per Compt 2
Location - One centered and as high as possible in compartment D2 over
the driver side rear wheel compartment and one on the front bulkhead in compt
D3 above the mic/speaker box.
Qty, Comp. Accessory - 02
251 0616337 SP Louver, Selected Compts, High as Possible 4
Location - the compartments ahead and behind the rear wheels as high
as possible on the water tank wall instead of the rear wheel well area
Qty, Comp. Accessory - 04
252 0028022 Matting, Dri-Deck Shelving Only 4
Location - each adjustable shelf
Qty, Shelf - 04
Color - 2) red
253 0006118 Matting, Dri-Deck w/Bevel, Compt Floor only 6
Location - each body compartment
Qty, Comp. Accessory - 06
Color - 2) red
254 0009729 Pac Trac, Installed on Compt Wall 3
Location - on the upper water tank wall of compartments D1, D2 and D3
Qty, Comp. Accessory - 03
255 0096116 Partition, Vertical Compartment, Special Height 2
Location - the lower part of compartment LS3, 20" long x 26" high using
.25" alum 12.00" rearward of the forward side of compartment D3 and second
one 20" long x 26" high 12.00" rearward of the forward wall of compartment D1
Qty, Partition - 02
Finish - Painted, Compt Interior, Spatter Gray
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Attachment 1 Page 15 of 24
Line Option Type Option Description Qty
255 Fill in Blank - the full height of the lower depth part of the compartment,
(up to the break)
256 0024016 Rub Rail, Aluminum Extruded, Side & Rear of Body 1
257 0784811 Fender Crowns, Rear, Stainless, w/Removable Liner 1
Material Finish, Fender Liner - Painted
258 0519849 Not Required, Hose, Hard Suction 1
259 0626229 Handrails, Side Pump Panels, Per Print 1
260 0004126 Handrails, Beavertail, Standard 1
261 0626413 Handrail, Rear, Above Hose Bed, Special Location 1
Location, Handrails - On the back of the cross tube above the hosebed.
Handrail Finish - Knurled
262 0004154 Handrail, Extra - 10" Long 2
Location, Handrails - on the rear trailing edge of the cab roof, one each
side
Qty, Handrails - 02
263 0657651 Compt, Air Bottle, Double, Full Width Door, Fender Panel 1
Qty, Air Bottle Comp - 1
Door Finish, Fender Compt - Polished
Location, Fender Compt - Double - LS Fwd
Latch, Air Bottle Compt - Flush Lift & Turn
Insert, Air Bottle Compt - Rubber Matting and W-Shaped Insert
264 0795333 Compt, Air Bottle, Single, Fender Panel, Bolt-In 3
Qty, Air Bottle Comp - 3
Door Finish, Fender Compt - Polished
Location, Fender Compt - Single - LS Rear, Single - RS Fwd and Single -
RS Rear
Latch, Air Bottle Compt - Flush Lift & Turn
Insert, Air Bottle Compt - Dura-Surf Lining and Strap
265 0602940 Ladder, Extension, Provided by Fire Dept, Pumper/Pumper w/Aerial, NFPA 2016 1
Qty, - 01
Ext Ladder, Make/Model - 24' Duo-Safety 900-A
266 0602718 Ladder, Roof,Provided by Fire Department,Pumper/Pumper w/Aerial Device,NFPA
2016
1
Qty, - 1
Roof Ladder, Make/Model - 14' Duo-Safety 775-A
267 0086719 SP Compt, Ladder Storage, RS, Above 152" Body, 173"L w/Forward S/S Access Door 1
Door, Material & Finish, Ladder Storage - c) smooth aluminum
Latch, Door Ladder Storage - Lift and Turn
268 0602903 Ladder, 10' Duo-Safety 585A, w/Mtg, Provided by Fire Dept, Pumper NFPA 2016 1
Location, Folding Ladder - Ladder Compartment
269 0602877 Pike Pole, Pumper, Provided by Fire Department, NFPA 2016 1
Pike Pole Make/Model - Duo-Safety 8' Pike Pole
270 0602875 Pike Pole, 6', Pumper, Provided by Fire Department, NFPA 2016 1
Pike Pole Make/Model - Duo-Safety 6' Pike Pole
271 0058193 Tubes, Alum, Pike Pole Storage, Spcl Notch, NY PP Head 2
Location - ladder compartment
Qty, Pike Pole Tubes - 02
272 0004361 Tubes, Alum, Pike Pole Storage 2
Qty, Pike Pole Tubes - 02
Location, Pike Pole Tube - Ladder Storage
273 0004375 Bell, 12" Chrome w/Eagle 1
Location, Acc. Misc. - a) driver's side
274 0024388 No Steps Required, Front Of Body 1
275 0591883 Steps, Folding, Rear of Body, Trident 1
Coating, Step - luminescent
276 0004435 Pump, Waterous, CSU, 2000 GPM, Single Stage 1
277 0004482 Seal, Mechanical, Waterous 1
278 0559769 Trans, Pump, Waterous C20 Series 1
279 0635600 Pumping Mode, Stationary Only 1
280 0605126 Pump Shift, Air w/Manual Override, Split Shaft, Interlocked, Waterous 1
281 0003148 Transmission Lock-up, EVS 1
282 0004547 Auxiliary Cooling System 1
283 0014486 Not Required, Transfer Valve, Stage Pump 1
284 0004517 Valve, Relief Intake, Elkhart, Set @ 125 PSI 1
11/9/2018 2:15 PM Page 9640Bid #:
Attachment 1 Page 16 of 24
Line Option Type Option Description Qty
285 0536322 Controller, Pressure, Pierce, Custom Chassis 1
286 0641743 Primer, Waterous, VPO Motor, (1) VAP Valve, (1) Push Button Control 1
287 0658361 Thermal Relief Valve, OPM, w/Red Warning Light and Alarm, Waterous Pump 1
Location, Thermal Relief Discharge - Pump Operator's Panel
288 0780364 Manuals, Pump, (2) Total, Electronic Copies 1
289 0060963 Pump Test, Third Party, Dual Rated 1
Pump Rating - Higher - 2000
Pump Rating - Lower - 1500
290 0602512 Plumbing, Stainless Steel and Hose, Single Stage Pump, Control Zone 1
291 0795135 Plumbing, Stainless Steel, w/Foam System 1
292 0004645 Inlets, 6.00" - 1250 GPM or Larger Pump 1
293 0004646 Cap, Main Pump Inlet, Long Handle, NST, VLH 1
294 0783260 SP Valve, BIV, TFT AB1ST-NX, 6.0" FNST-S x 5.0" Storz, Manual w/Cap 2
Qty, Main Inlet Valves - 2
Location, Main Inlet Valve - Both
295 0024650 Pump Suction Tubes, Long 1
296 0084610 Valves, Akron 8000 series- All 1
297 0004660 Inlet, Left Side, 2.50"1
298 0004680 Inlet, Right Side, 2.50"1
299 0016158 Valve, Inlet(s) Recessed, Side Cntrl, "Control Zone"2
Qty, Inlets - 2
300 0004700 Control, Inlet, at Valve 1
301 0544956 Inlet, 4" to 6" Front, 5" Plumbing, w/Bleeder Valve, Saber, Dash-S, Imp, Vel 1
Inlet, Size - Six
Drain, Suction - Swing Handle
302 0532614 Control, Front Inlet, Electric, Waterous, w/Override 1
303 0009620 Intake Relief Valve, Front Inlet 1
304 0521688 Not Required, Cap, Long Handle, Front Inlet, Pre-connected Hose 1
305 0048644 Swivel, Smooth Chrome, 6.00" Front Inlet 1
Inlet Bleeder - Quarter-Turn Style Bleeder
306 0092569 No Rear Inlet (Large Dia) Requested 1
307 0092696 Not Required, Cap, Rear Inlet 1
308 0064116 No Rear Inlet Actuation Required 1
309 0009648 No Rear Intake Relief Valve Required on Rear Inlet 1
310 0092568 No Rear Auxiliary Inlet Requested 1
311 0563738 Valve, .75" Bleeder, Aux. Side Inlet, Swing Handle 1
312 0016723 Tank to Pump, (1) 4.00" Valve, 4.00" Plumbing, Handwheel Control, Akron Valve 1
313 0004910 Outlet, Tank Fill, 2"1
314 0004940 Outlet, Left Side, 2.50"1
Qty, Discharges - 01
315 0092570 Not Required, Outlets, Left Side Additional 1
316 0004945 Outlet, Right Side, 2.50"2
Qty, Discharges - 02
317 0092571 Not Required, Outlets, Right Side Additional 1
318 0029137 Not Required, Outlet, Large Diameter 1
319 0649939 Outlet, Front, 1.50" w/2" Plumbing 1
Fitting, Outlet - 1.50" NST chrome adapter
Drain, Front Outlet - Automatic
Location, Front, Single - in center bumper tray
320 0539720 SP Outlet, Rear, 4" w/4" Plumbing & Valve, Special Location 1
Qty, Discharges - 01
Location, Outlet - a) right side
321 0054930 Outlet, Rear, 2.50" w/3" Plumbing, Additional 1
Location - driver side
Qty, Discharges - 01
322 0092573 Not Required, Outlet, Hose Bed/Running Board Tray 1
323 0085076 Caps for 1.50" to 3.00" Discharge, VLH 1
324 0563739 Valve, 0.75" Bleeder, Discharges, Swing Handle 1
325 0065091 Elbow, Left Side Outlets, 30 Degree, 2.50" FNST x 2.50" MNST, VLH 1
326 0035094 Not Required, Elbow, Left Side Outlets, Additional 1
327 0085096 Elbow, Right Side Outlets, 30 Degree, 2.5" FNST x 2.5" MNST, VLH 1
328 0089584 Not Required, Elbow, Right Side Outlets, Additional 1
11/9/2018 2:15 PM Page 10640Bid #:
Attachment 1 Page 17 of 24
Line Option Type Option Description Qty
329 0065900 Elbow, Rear Outlets, 30 Degree, 4.00" FNST x 5.00" Storz 1
Qty, Discharges - 01
330 0633330 Elbow, Rear Outlets, 30 Degree, 2.50" FNST x 2.50" MNST, VLH, Additional 1
331 0007308 Not Required, Elbow, Large Diameter Outlet 1
332 0005080 Reducer, 2.50" FNST x 1.50" MNST, w/Cap 4
Qty, Adapter for Outlets - 04
Location, Adapter(s) - all the 2.5" discharges
333 0062133 Control, Outlets, Manual, Pierce HW if applicable 1
334 0531625 Outlet, 3.00" Deluge w/TFT Extend-a-Gun XG18 riser, w/foam by-pass 1
Location - with a "T" handle control
335 0770359 No Monitor Requested, Customer/Dealer Furnished and Installed 1
Fill in Blank - WILL BE GIVEN AT PRINT REVIEW
336 0029304 No Nozzle Req'd 1
337 0046857 Deluge Mount, For TFT Crossfire Monitor, TFT Manual Extend-A-Gun Only 1
338 0029167 Crosslays Sngl Sheet Unpainted, (2+) 1.50", Std. Cap 2
Qty, Crosslays - 2
339 0029196 Not Required, 2.50" Crosslay 1
340 0029260 Not Required, Speedlays 1
341 0584143 Hose Restraint, Crosslay/Deadlay, Vinyl, Each Side and Top 3
Color, Vinyl Cover - a) red
Qty, - 03
Type of fastener - spring clip and hook
Type of fastener, Front - jacket snaps - Front Hosebed
342 0019853 Crosslays, 8.00" Lower Than Standard - Control Zone w/9.00" Raised PH 1
343 0095358 Foam Sys, Husky 12, Single Agent 1
Discharge - the 2 crosslays, front bumper, rear 2.5" and the deluge gun
Amount of Disc. W/Foam - 5
344 0012126 Not Required, CAF Compressor 1
345 0552481 Refill, Foam Tank, Single Tank, Husky 12, Class A Foam 1
346 0031894 Demonstration, Foam System, At Pierce 1
Vehicle, Qty, Training, P - 1 vehicle
347 0085446 Foam Cell, 25 Gallon, Not Reduce Water 1
Type of Foam - Class "A"
348 0505016 Drain, 1.00", Foam Tank #1, Husky 12 Foam System 1
349 0091079 Not Required, Foam Tank #2 1
350 0091112 Not Required, Foam Tank #2 Drain 1
351 0007545 Pump House, Side Control, 45", Control Zone 1
352 0594577 Pump Panel Configuration, Match Previous Unit, as Close as Possible 1
Fill in Blank - 31092
353 0005525 Material, Pump Panels, Side Control Brushed Stainless 1
354 0005578 Panel, Pump Access - Right Side Only 1
355 0035500 Raised Pump House Structure, Side Control 1
356 0583824 Light, Pump Compt, Wln 3SC0CDCR LED White 2
Qty, - 02
357 0586438 Gauges, Engine - Pump Panel, IAT Pressure Controller 1
358 0005601 Throttle Included w/ Pressure Controller 1
359 0549333 Indicators, Engine, Included with Pressure Controller 1
360 0081262 Drains, RS, Keep Area Under Main Inlet Clear 1
361 0066121 Drains, LS, Keep Area Under Main Inlet Clear 1
362 0657656 Cold Climate Pkg, Heat Enclosure Only 1
363 0668900 Tag, Special Wording, Location 1
Location - on the pump panel
Qty, - 01
Fill in Blank - TANK-TO-PUMP
364 0001750 Tag, Special Colors 2
Qty, Gauges/Disc. - 02
Color, Discharge Tag - #1 crosslay - yellow, #2 crosslay - orange, front
discharge - purple, deluge - burgundy, DS rear discharge - brown, PS rear LDH
- gray, #2 PS discharge - white, #3 DS discharge - blue & #4 PS discharge -
mint green
365 0761004 SP Gauges, 6.00" Master - Class 1, 30"-0-600 psi, One White/One Black 1
366 0511105 Gauge, 3.00" Pressure, Class 1, Special 1
Gauge Pressure Range - 0-400 psi
11/9/2018 2:15 PM Page 11640Bid #:
Attachment 1 Page 18 of 24
Line Option Type Option Description Qty
366 Color Dial Face - white
367 0536428 Gauge, Water Level, Pierce, In pressure Controller 1
368 0060753 Water Level Gauge, Wln PSTANK, LED 1-Light, 4-Level 3
Qty, - 03
Activation, Water Level G - pg) pump in gear
Location, Water Level Gauge - Each Side Custom Cab & Rear Body
369 0062992 Gauge, Foam Level, (1) Tank, Class 1, 5lt 1
370 0593161 Light Shield, S/S LED 1
371 0682498 Light Shield/Step 8", PS LED, P25 LED Stp Lt 1
372 0540862 SP Microphone & Speaker w/Plain Door and Trim Band - Side Operators Pnl 1
373 0606697 Air Horns, (2) Grover, In Bumper 1
374 0606832 Location, Air Horns, Bumper, Left Side, Outside Frame, Same Side (Pos #6 & #7)1
375 0036062 Control, Air Horn, Horn Ring, PS Lanyard 1
376 0549924 Siren, Federal PA300-012MSC 690010, Hi-Lo Tone, 200 Watt 1
377 0047779 Location, Elect Siren, Recessed In Switch Panel 1
Location - on the officer side
378 0076156 Control, Elec Siren, Head Only 1
379 0601332 Speaker, (1) Federal, ES100C w/ESFMT Recess Mnt & Trim Ring 1
Connection, Speaker - siren head
380 0601552 Location, Speaker, Frt Bumper, Recessed, Right Side, Outside Frame,Inbrd (Pos 2)1
381 0016080 Siren, Federal Q2B 1
382 0006097 Location of Siren, Recessed in Bumper 1
Location, Siren, Mech - a) Left
383 0041310 Control, Mech Siren, DS & PS Foot Sw, PS Location Feature 1
Location - on the floor
384 0789991 SP Lightbar, Federal, Navigator, 73" 1474992460 1
Opticom Priority - b) High
Opticom Activation - Cab Switch & E-Master
Momentary Opticom Activation - DS & PS Switch
385 0016380 No Additional Lights Req'd, Side Zone Upper 1
386 0540451 Light, Front Zone, Wln M6* LED, Colored Lens, 4lts Q Bezel 1
Color, Lt DS Frnt Outside - DS Front Outside Red
Color, Lt PS Frnt Outside - PS Front Outside Red
Color, Lt DS Front Inside - r) DS Front Inside Red
Color, Lt PS Front Inside - r) PS Front Inside Red
387 0558676 Daytime Running Lights, Headlights, Qtm, Vel/Imp, Enf/AXT-MUX, DCF (Low
Beam)
1
388 0653937 Flasher, Headlight Alternating 1
Headlt flash deactivation - b)w/any head lights
389 0625377 Lights, Side Zone Lower, Wln M6**, M6**, M6V2** 6lts 1
Location, Lights Mid - behind the crew cab doors
Location, Lights Rear - in the rear wheel well area
Location, Lights Front Side - b)each side bumper
Color, Lens, LED's - Colored
Color, Lt Side Front - Red
Color, Lt Side Middle - Red
Color, Lt Side Rear - Red
Control, Scene Lts - Directional Light
390 0523833 Lights, Door Interior Flash, 4 Dr Cab, Wln 50*03Z*R LED, TIR6 1
Color, Lights, Warning - c) amber
391 0054724 Lights, Side, Wln Strip-Lite PS*00F*R LED, pair 2
Location, Lights - one ahead and one behind the rear wheel well area
Qty, Lights, Pair - 2
Color, Lights, Warning - gla) red
Control, Light - d) separate switch
Color, Lens, LED's - m)match LED's
392 0615490 SP Lights, Rear Zone Lower, Wln M6V2* LED 1
Color, Lens, LED's - m)match LED's
Color, Lt DS Rear - r) DS Rear Lt Red
Color, Lt PS Rear - r) PS Rear Lt Red
Control, Scene Lts - Cab Sw Panel DS
393 0772810 Flash Pattern, Wln M6**, Rear Zone Lower, Tripleflash 120 Diag 4
Location - above the taillights and inside the taillights
Qty - 4
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Attachment 1 Page 19 of 24
Line Option Type Option Description Qty
394 0509600 Lights, Rear, Federal QuadraFlare QL64XF-*, pair 1
Location - the inside of the tail lights, one each side of the rear step
compartment
Qty, Lights, Pair - 1
Color,FED,QuadFlr64 - Rd/Rd
395 0617211 SP Lights, Rear, Wln M6V2** LED 1st 2
Location - above the rear tail lights
Color, Light - red
Qty, - 02
Control, Light - d) separate switch
Color, Lens, LED's - m)match LED's
Control, Scene Lts - Cab Sw Panel DS
396 0657547 Light, Rear Zone Upper, Federal VSLR1-R*A02 Red LED Beacon w/Amb LED IPX6 1
Color, Lens, LED's - c)clear
397 0006551 Not Required, Lights, Rear Upper Zone Blocking 1
398 0016610 Mtg, Rear Warn Lts, Std Mount, S/S Brkts 1
399 0533866 Light, Traffic Directing, Federal Signal 320772, 41.8" Long, 331105 Cnt 1
400 0529908 Location, Traf Dir Lt, Over Hose Bed Between Body Sheet, On Cross Tube,Trdpt
Box
1
401 0530282 Location, Traf Dir Lt Controller, Overhead Switch Panel DS Right End 1
402 0783678 Receptacle, 15/20A 120V 3-Pr 3-Wr, NEMA 5-20R SB Dup, 1st 3
Location, Receptacles - per the customer instructions at print review
Qty, - 03
AC Power Source - Shoreline
Cover, Receptacle - Interior SS Wall Plate(s)
403 0519934 Not Required, Brand, Hydraulic Tool System 1
404 0649753 Not Required, PTO Driven Hydraulic Tool System 1
405 0007150 Bag of Nuts and Bolts 1
Qty, Bag Nuts and Bolts - 1
406 0602516 NFPA Required Loose Equipment, Pumper, NFPA 2016, Provided by Fire
Department
1
407 0602407 Soft Suction Hose, Provided by Fire Department, Pumper NFPA 2016 Classification 1
408 0027023 No Strainer Required 1
409 0602538 Extinguisher, Dry Chemical, Pumper NFPA 2016 Class, Provided by Fire
Department
1
410 0602360 Extinguisher, 2.5 Gal. Pressurized Water, Pumper NFPA 2016,Provided by Fire
Dept
1
411 0602679 Axe, Flathead, Pumper NFPA 2016 Classification, Provided by Fire Department 1
412 0602667 Axe, Pickhead, Pumper NFPA 2016 Classification, Provided by Fire Department 1
413 0559685 Paint, Two Tone, Cab, Custom Cab 1
Paint Color, Predefined - #70 Red
Paint Color, Upper Area, Predefined - #101 Black
414 0645807 Paint Chassis Frame Assy, With Liner, E-Coat, All Joints Sealed 1
Paint Color, Frame Assembly, Predefined - Gloss Black
415 0693797 No Paint Required, Aluminum Front Wheels 1
416 0687653 Paint, Rear Wheels, Single Axle, Alum-Stl 1
Paint, Wheels - Black #101
417 0509165 Coating, Protective Line-X Lining on Fuel Tank, Black 1
418 0616094 SP Paint, Additional On Fuel Tank and Air Reservoirs 1
Color, Paint - black
419 0007230 Compartment, Painted, Spatter Gray 1
420 0544087 Reflective Band, 6"1
Color, Reflect Band - A - a) white
421 0547618 Stripe, Diamond Grade, Chevron, Front Bumper 1
Size, Chevron Striping - 06
Color, Chevron DG - Yellow Green, Fluorescent
422 0536954 Stripe, Chevron, Rear, Diamond Grade, Pumper 1
Color, Rear Chevron DG - fluorescent yellow green
423 0009131 Stripe, .25" Reflective Outline on Reflective Band 1
Color, Reflect Band - A - e) black
Qty, - 1
424 0065687 Stripe, Reflective, Cab Doors Interior 1
Color, Reflective - a) white
11/9/2018 2:15 PM Page 13640Bid #:
Attachment 1 Page 20 of 24
Line Option Type Option Description Qty
425 0679853 Stripe, Reflective, Box, Each Individual Compt 5
Qty, Compts Striped,Boxed - 05
426 0679802 Stripe, Reflective, Cab Sides, IPO Chrome Molding 1
427 0033179 Lettering Specifications, Reflective 1
428 0686160 Lettering, Reflective, 3.00", (21-40)1
Outline, Lettering - Outline and Shade
429 0667089 Lettering, Reflective, 22.00", Each 2
Qty, Lettering - 02
Outline, Lettering - Outline and Shade
430 0686013 Lettering, Reflective, 6.00", Each 3
Qty, Lettering - 03
Outline, Lettering - Outline and Shade
431 0685979 Lettering, Reflective, 16.00", Each 4
Qty, Lettering - 04
Outline, Lettering - Outline and Shade
432 0686084 Lettering, Reflective, 3.00", Each 8
Qty, Lettering - 08
Outline, Lettering - Outline and Shade
433 0686033 Lettering, Reflective, 4.00", Each 6
Qty, Lettering - 06
Outline, Lettering - Outline and Shade
434 0684116 Emblem, Monogram w/Scrolling, Reflective, 24"-26", Pair 1
Qty, - 01
Location, Emblem - on the cab doors
435 0001054 Emblems, Stop Signs, Reflective, pair 2
Qty, - 02
Location, Emblem - inside the cab doors
436 0769753 Emblem, American Flag Painted on Cab Grille, All Custom Chassis 1
437 0599008 Rust Proof/Undercoat, Custom Chassis 1
Color, Undercoating - Black
438 0652945 E-Coat, Under Body/Chassis Component Package 1
Paint Color, E-Coat - Black
439 0631674 E-Coat, TAK-4 Components, Front Axle, Black 1
440 0526005 Manuals, One (1), Fire Apparatus Parts, & (1) CD, Custom Chassis 1
441 0543577 Manuals, One (1) Chassis Service & (1) CD, Custom 1
442 0530319 Manuals, One (1) Chassis Operation, & (1) CD, Custom 1
443 0030008 Warranty, Basic, 1 Year, Apparatus, WA0008 1
444 0696696 Warranty, Engine, Detroit DD13, 5 Year, WA0180 1
445 0684953 Warranty, Steering Gear, Sheppard M110, 3 Year WA0201 1
446 0596017 Warranty, Frame, 50 Year, Custom Chassis, WA0013 1
447 0595698 Warranty, Axle, 3 Year, TAK-4, WA0050 1
448 0777368 Warranty, Axle, 2 Year, Meritor, General Service, WA0328 1
449 0652758 Warranty, ABS Brake System, 3 Year, Meritor Wabco, WA0232 1
450 0019914 Warranty, Structure, 10 Year, Custom Cab, WA0012 1
451 0595812 Warranty, Paint, 10 Year, Cab, WA0054 1
452 0524627 Warranty, Electronics, 5 Year, MUX, WA0014 1
453 0695416 Warranty, Pierce Camera System, WA0188 1
454 0647720 Warranty, Pierce LED Strip Lights, WA0203 1
455 0046369 Warranty, 5-year EVS Transmission, Standard Custom, WA0187 1
456 0685945 Warranty, Transmission Cooler, WA0216 1
457 0688798 Warranty, Water Tank, Lifetime, UPF, Poly Tank, WA0195 1
458 0596025 Warranty, Structure, 10 Year, Body, WA0009 1
459 0693127 Warranty, Gortite, Roll-up Door, 6 Year, WA0190 1
460 0063510 Warranty, Pump, Waterous, 5 Year Parts, WA0225 1
461 0648675 Warranty, 10 Year S/S Pumbing, WA0035 1
462 0657846 Warranty, Foam System, Husky 12, WA0231 1
463 0595819 Warranty, Paint, 10 Year, Body, WA0056 1
464 0595412 Warranty, Graphics Lamination, 1 Year, Apparatus, WA0168 1
465 0683627 Certification, Vehicle Stability, CD0156 1
466 0610841 Certification, Engine Installation, Arrow XT, Detroit DD13, 2016, CD0144 1
467 0686786 Certification, Power Steering, CD0098 1
468 0543934 Certification, Cab Integrity, AXT, CD0011 1
11/9/2018 2:15 PM Page 14640Bid #:
Attachment 1 Page 21 of 24
Line Option Type Option Description Qty
469 0548949 Certification, Cab Door Durability, AXT, CD0002 1
470 0548968 Certification, Windshield Wiper Durability, AXT, CD0006 1
471 0556828 Certification, Electric Window, Not Available 1
472 0549275 Certification, Seat Belt Anchors and Mounting, AXT, CD0019 1
473 0694929 Certification, Cab Heater and Defroster, AXT, CD0094 1
474 0609805 Certification, Cab Air Conditioning Performance, Arrow XT 2010, CD0140 1
475 0545073 Amp Draw Report, NFPA Current Edition 1
476 0002758 Amp Draw, NFPA/ULC Radio Allowance 1
477 0799248 Appleton/Florida BTO 1
478 0000018 PUMPER, 2ND GEN 1
479 0000012 PIERCE CHASSIS 1
480 0562778 DD13 ENGINE 1
481 0046396 EVS 4000 Series TRANSMISSION 1
482 0020011 WATEROUS PUMP 1
483 0020009 POLY TANK 1
484 0028048 FOAM SYSTEM 1
485 0020006 SIDE CONTROL 1
486 0020007 AKRON VALVES 1
487 0020014 FRONT SUCTION 1
488 0020015 ABS SYSTEM 1
489 0658751 Manufacturing Attribute 1
11/9/2018 2:15 PM Page 15640Bid #:
Attachment 1 Page 22 of 24
1
CITY OF DES PLAINES
RESOLUTION R - 208 - 18
A RESOLUTION AUTHORIZING THE PURCHASE OF A
PIERCE PUMPER TRUCK FROM GLOBAL EMERGENCY
PRODUCTS, INC.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage
intergovernmental cooperation; and
WHEREAS, the Public Works has identified the need to replace Pierce pumper truck
#7601 with a new Pierce pumper truck with a front inlet system upgrade and other upgrades
(“Vehicle”); and
WHEREAS, the City has sufficient funds in the Equipment Replacement Fund during the
2018 fiscal year to purchase the Vehicle; and
WHEREAS, City staff explored alternate pricing options and determined that it could
obtain significant savings by purchasing the Vehicle through HGACBuy Purchasing Cooperative,
("HCP"), a corporate organization that assists governmental organizations in procurement of
vehicles and equipment that are competitively bid on by HPC; and
WHEREAS, the City is a member of HPC; and
WHEREAS, HPC sought bids for the award of HPC Contract #FS12-17 for the purchase
of the Vehicle; and
WHEREAS, HPC identified Global Emergency Products, Inc. of Aurora, Illinois
("Vendor") as the lowest responsible bidder for HPC Contract #FS12-17; and
WHEREAS, City staff has determined that HPC's purchasing policies satisfy the City's
competitive bidding requirements; and
WHEREAS, Vendor has offered the City a not-to-exceed price for the Vehicle of
$671,374; and
WHEREAS, the Foreign Fire Insurance Tax Board has indicated that they are willing to
pay for the cost of the front inlet system and other upgrades to the Vehicle in the not-to-exceed
amount of $13,971;
WHEREAS, the City Council has determined that it is in the best interest of the City to
purchase the Vehicle from the Vendor in the not-to-exceed amount of $671,374, in accordance
with the SPC Contract #FS12-17;
Page 23 of 24
2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the
purchase by the City of the Vehicle from the Vendor in a total-not-to-exceed amount of $671,374.
SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby
authorized and directed to execute such documents approved by the General Counsel and to make
such payments, on behalf of the City, as are necessary to complete the purchase of the Vehicle
from the Vendor in a total-not-to-exceed amount of $671,374, all in accordance with HPC Contract
#FS12-17.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this ____ day of __________________, 2018.
APPROVED this _____ day of ______________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Purchase of Pierce Pumper Truck through HPC to Replace # 7601
Page 24 of 24
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5312
desplaines.org
Date: November 13, 2018
To: Michael Bartholomew, MCP, LEED-AP, City Manager
From: Linda DeTomasi, Director of Media Services
Subject: Renewal of Website Contract with Granicus, LLC
Issue: The original contract for website maintenance, hosting and support services was originally negotiated
with Civica Software, Inc. in August 2015. Three months later, the company was purchased by Granicus
LLC, which honored Civica’s contract terms and conditions. This three-year contract is now scheduled to
expire on December 31, 2018, which started the negotiation of a new three-year contract with Granicus.
Analysis: The Granicus team has proven to be very responsive to the City’s support issues, programming
questions, and requests for custom modules to fit our website needs. Today, the City’s online presence
reflects a modern, user-friendly design that is maintained through a partnership with Granicus and our
Media Services team.
Recommendation: With approval from the City Manager, it is our recommendation that the City of Des
Plaines enter into the attached three-year contract with Granicus, LLC. The contract terms will commence
on January 1, 2019 and continue for three years until December 31, 2021. The total cost for three years of
website maintenance, hosting and support services is not to exceed $33,103.54. The proposal also includes
two one-year renewals if deemed necessary.
Attachments:
Resolution R – 209 - 18
Exhibit A – Master Subscription Agreement
Exhibit B – Proposal
Page 1 of 15
CITY OF DES PLAINES
RESOLUTION R - 209 - 18
A RESOLUTION APPROVING A THREE-YEAR
AGREEMENT WITH GRANICUS, LLC FOR WEBSITE
MAINTENANCE, HOSTING, AND SUPPORT SERVICES.
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City
to contract with individuals, associations, and corporations in any manner not prohibited by law
or ordinance; and
WHEREAS, the City has appropriated funds for use during the 2019 fiscal year for website
maintenance, hosting, and support of the City’s public website (collectively, “Services”); and
WHEREAS, in accordance with Chapter 10 of the City Code of the City of Des Plaines
and the City’s purchasing policy, the City Council has determined that procurement of the Services
does not require competitive bidding because the Services require a high degree of professional
skill where the ability or fitness of the individual plays an important part; and
WHEREAS, Granicus, LLC (“Consultant”) has provided the Services to the City in the
past to the City’s satisfaction; and
WHEREAS, the Consultant submitted a proposal for the provision of the Services to the
City for a three-year term in the total not-to-exceed amount of $33,103.54; and
WHEREAS, the City desires to enter into a three-year agreement for the procurement of
the Services from Consultant in the not-to-exceed amount of $33,103.54 ("Agreement"), subject
to the appropriation of sufficient funds by the City Council for the Services in future fiscal years;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into the Agreement with Consultant;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the
Agreement by and between the City and the Consultant in substantially the form attached to this
Resolution as Exhibit A.
Page 2 of 15
SECTION 3: EXECUTION OF AGREEMENT. The City Manager and the City Clerk
are hereby authorized and directed to execute and seal, on behalf of the City, the Agreement upon
receipt by the City Clerk of at least one original copy of the Agreement executed by the Consultant;
provided, however, that if the executed copy of the Agreement is not received by the City Clerk
within 60 days after the effective date of this Resolution, then this authority to execute and attest
shall, at the option of the City Council, be null and void.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving a Three Year Agreement with Granicus, LLC.
Page 3 of 15
Master Subscription Agreement
This Master Subscription Agreement (“Agreement) is made by and between The City of Des Plaines, an Illinois Home
Rule Municipal Corporation (“Customer”) and Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus
(“Granicus”). Customer and Granicus may each be referred to herein as “Party” or collectively as “Parties”.
By accessing the Granicus Products and Services, Customer accepts this Agreement. In the event there is a conflict
between this Agreement and any other contract Customer has for the Granicus Products and Services (“Contract”), the
terms of the Contract shall prevail. Due to the rapidly changing nature of digital communications, this Agreement may
be updated from time to time at Granicus’ sole discretion. Notification to Customer will be via email or posting to the
Granicus website.
1.Definitions. In addition to terms defined elsewhere in this Agreement, the following terms shall have the meaning
specified:
“Agreement Term” means the total time covered by the Initial Term and all Extension Terms for each Order, SOW or
Exhibit under this Agreement, further specified in Section 7.1.
“Exhibit” means any exhibit referenced herein and attached hereto.
“Extension Term” means any term that increases the length of the Initial Term of this Agreement.
“Fees” mean the fees charged by Granicus for the Granicus Products and Services as identified on each Order, SOW
or Exhibit and, unless otherwise stated in each Order, SOW or Exhibit, invoiced upon commencement of the Order
Term.
“Granicus Products and Services” means the products and services made available to Customer pursuant to this
Agreement, which may include Granicus products, services, application software accessible for use by Customer on a
subscription basis (“SaaS”), Granicus professional services, content from any professional services or other required
equipment components (“Required Hardware”), as specified in each Order, SOW or Exhibit.
“Initial Term” shall have the meaning specified in the Order, SOW or Exhibit between Granicus and Customer for the
first duration of performance that Customer has access to Granicus Products and Services.
“Order” means a written order, proposal, or purchase document in which Granicus agrees to provide and Customer
agrees to purchase specific Granicus Products and Services.
“Order Term” shall mean the then-current duration of performance term identified on each Order, SOW or Exhibit,
for which Granicus has committed to provide, and Customer has committed to pay for, Granicus Products and
Services.
“Statement of Work” or “SOW” means a written order, proposal, or purchase document that is signed by both
Parties and describes the Granicus Products and Services to be provided and/or performed by Granicus. Each Order,
SOW or Exhibit shall describe the Parties’ performance obligations and any assumptions or contingencies associated
with the implementations of the Granicus Products and Services, as specified in each Order, SOW or Exhibit placed
hereunder.
“Support” means the ongoing support and maintenance services performed by Granicus related to the Granicus
Products and Services as specified in each Order, SOW or Exhibit placed between the Parties.
Page 4 of 15EXHIBIT A
2.Ordering and Scope
2.1. Ordering Granicus Products and Services. The Parties may execute one or more Order, SOW or Exhibit related
to the sale and purchase of Granicus Products and Services. Each Order, SOW or Exhibit will generally include an
itemized list of the Granicus Products and Services as well as the Order Term for such Granicus Products and
Services. Each Order, SOW or Exhibit must, generally, be signed by the Parties; although, when a validly-issued
purchase order by Customer accompanies the Order, SOW or Exhibit, then the Order, SOW or Exhibit need not
be executed by the Parties. Each Order, SOW or Exhibit dated on or after the Effective Date shall be governed
by this Agreement regardless of any pre-printed legal terms on each Order, SOW or Exhibit, and by this
reference is incorporated herein.
2.2. Support. Basic support related to standard Granicus Products and Services is included within the fees paid
during the Order Term. Granicus may update its Support obligations under this Agreement, so long as the
functionality purchased by Customer is not materially diminished.
2.3. Future Functionality. Customer acknowledges that any purchase hereunder is not contingent on the delivery of
any future functionality or features.
2.4. Cooperative Purchasing. To the extent permitted by law and approved by Customer, the terms of this
Agreement and set forth in one or more Order, SOW or Exhibit may be extended for use by other
municipalities, school districts and governmental agencies upon execution of an addendum or other signed
writing setting forth all of the terms and conditions for such use. The applicable fees for additional
municipalities, school districts or governmental agencies will be provided by Granicus to Customer and the
applicable additional party upon written request.
3.Use of Granicus Products and Services and Proprietary Rights
3.1. Granicus Products and Services. The Granicus Products and Services are purchased by Customer as
subscriptions during an Order Term specified in each Order, SOW or Exhibit. Additional Granicus Products and
Services may be added during an Order Term as described in Section 2.1.
3.2. Permitted Use. Subject to the terms and conditions of this Agreement, Granicus hereby grants during each
Order Term, and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive,
non-transferrable right to use the Granicus Products and Services to the extent allowed in the relevant Order,
SOW or Exhibit (collectively the “Permitted Use”). The Permitted Use shall also include the right, subject to the
conditions and restrictions set forth herein, to use the Granicus Products and Services up to the levels limited in
the applicable Order, SOW or Exhibit.
3.2.1. Data Sources. Data uploaded into Granicus Products and Services must be brought in from Customer
sources (interactions with end users and opt-in contact lists). Customer cannot upload purchased
contact information into Granicus Products and Services without Granicus’ written permission and
professional services support for list cleansing.
3.2.2. Content. Customer can only use Granicus Products and Services to share content that is created by and
owned by Customer and/or content for related organizations provided that it is in support of other
organizations but not as a primary communication vehicle for other organizations that do not have a
Granicus subscription. Any content deemed inappropriate for a public audience or in support of
programs or topics that are unrelated to Customer, can be removed or limited by Granicus.
3.2.3. Granicus Communications Suite Subscriber Information
3.2.3.1. Data Provided by Customer. Data provided by Customer and contact information gathered
through Customer’s own web properties or activities will remain the property of Customer
(“Direct Subscriber”), including any and all personally identifiable information (PII). Granicus
will not release the data without the express written permission of Customer, unless required
by law.
Page 5 of 15EXHIBIT A
3.2.3.2. Data Obtained through the Granicus Advanced Network
3.2.3.2.1. Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct
Subscribers recommendations to subscriber to other Granicus customer’s digital
communication (the “Advanced Network”). When a Direct Subscriber signs up through one of
the recommendations of the Advanced Network, that subscriber is a “Network Subscriber” to
the agency it subscribed to through the Advanced Network.
3.2.3.2.2. Access to the Advanced Network is a benefit of the GovDelivery Communications Cloud
subscription with Granicus. Network Subscribers are available for use only on the GovDelivery
Communications Cloud while Customer is under an active GovDelivery Communications Cloud
subscription. Network Subscribers will not transfer to Customer upon termination of any
Granicus Order, SOW or Exhibit. Customer shall not use or transfer any of the Network
Subscribers after termination of its Order, SOW or Exhibit placed under this Agreement. All
information related to Network Subscribers must be destroyed by Customer within 15 calendar
days of the Order, SOW or Exhibit placed under this Agreement terminating.
3.2.3.2.3. Opt-In. During the last 10 calendar days of Customer’s Order Term for the terminating
Order, SOW or Exhibit placed under this Agreement, Customer may send an opt-in email to
Network Subscribers that shall include an explanation of Customer’s relationship with Granicus
terminating and that the Network Subscribers may visit Customer’s website to subscribe to
further updates from Customer in the future. Any Network Subscriber that does not opt-in will
not be transferred with the subscriber list provided to Customer upon termination.
3.2.4. Advertising. Granicus Products and Services shall not be used to promote products or services available
for sale through Customer or any third party unless approved in writing, in advance, by Granicus.
Granicus reserves the right to request the details of any agreement between Customer and a third
party that compensates Customer for the right to have information included in Content distributed or
made available through Granicus Products and Services prior to approving the presence of Advertising
within Granicus Products and Services.
3.3. Restrictions. Customer shall not:
3.3.1. Access or use any portion of Granicus Products and Services, except as expressly allowed by this
Agreement or each Order, SOW or Exhibit placed hereunder;
3.3.2. Disassemble, decompile, or otherwise reverse engineer all or any portion of the Granicus Products and
Services;
3.3.3. Use the Granicus Products and Services for any unlawful purposes;
3.3.4. Export or allow access to the Granicus Products and Services in violation of U.S. laws or regulations;
3.3.5. Except as expressly permitted in this Agreement, subcontract, disclose, rent, or lease the Granicus
Products and Services, or any portion thereof, for third party use; or
3.3.6. Modify, adapt, or use the Granicus Products and Services to develop any software application intended
for resale which uses the Granicus Products and Services in whole or in part.
3.4. Customer Feedback. Customer hereby grants to Granicus an irrevocable, non-exclusive, perpetual, royalty-free
transferrable license, with right to sublicense, to use and incorporate into the Granicus Products and Services
any suggestion, enhancement, request, recommendation, correction or other feedback provided by Customer
relating to the use of the Granicus Products and Services.
3.5. Required Hardware. For Required Hardware purchased from Granicus by Customer, Granicus will provide to
Customer a three (3) year warranty with respect to the Required Hardware. Within the three (3) year warranty
period, Granicus shall repair or replace any Required Hardware provided directly from Granicus that fails to
function properly due to normal wear and tear, defective workmanship, or defective materials. Required
Hardware warranty shall commence on the Effective Date of each applicable Order, SOW or Exhibit.
Page 6 of 15EXHIBIT A
3.6. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its licensors
reserve all right, title and interest in the Granicus Products and Services, the documentation and resulting
product including all related intellectual property rights. Further, no implied licenses are granted to Customer.
4.Payment
4.1. Fees. Customer agrees to pay all fees, costs and other amounts as specified in each Order, SOW or Exhibit.
Granicus reserves the right to suspend any Granicus Products and Services should there be a lapse in payment.
A lapse in the term of each Order, SOW or Exhibit will require the payment of a setup fee to reinstate the
subscription. All fees are exclusive of applicable state, local, and federal taxes, which, if any, will be included in
the invoice. It is Customer’s responsibility to provide applicable exemption certificate(s). Unless indicated
otherwise in the applicable Order, SOW or Exhibit, the fees shall be invoiced by Granicus and paid by Customer
as follows:
4.1.1. Products. Product setup and annual fees are due at the beginning of the Initial Term, then annually at
the beginning of any Extended Term or Order Term, within forty-five (45) days of receipt of invoice.
4.1.2. Services. Services supporting Products shall be paid annually commencing upon the completion of the
Product implementation, or the Product being ready for Customer’s use. Fees shall be paid by Customer
within forty-five (45) days of receipt of invoice.
4.1.3. Required Hardware. For Required Hardware, delivery is complete once Customer receives Required
Hardware components with the configured Granicus Product and Services.
4.2. Disputed Invoiced Amounts. Customer shall provide Granicus with detailed written notice of any amount(s)
Customer reasonably disputes within thirty (30) days receipt of invoice for said amount(s) at issue. Granicus will
not exercise its rights under 4.1 above if Customer has, in good faith, disputed an invoice and is diligently trying
to resolve the dispute. Customer’s failure to provide Granicus with notice of any disputed invoiced amount(s)
shall be deemed to be Customer’s acceptance of the content of such invoice.
4.3. Price Increases. Any price increases not negotiated in advance shall be provided by Granicus to Customer at
least thirty (30) days prior to the end of the Order Term. Upon each yearly anniversary during the term of this
Agreement (including the Initial Term, all Extended Terms, and all Order Terms), the Granicus Product and
Services fees shall automatically increase from the previous term’s fees by three (3) percent per year.
5.Representations, Warranties and Disclaimers
5.1. Representations. Each Party represents that it has validly entered into this Agreement and has the legal power
to do so.
5.2. Warranties. Granicus warrants that it takes all precautions that are standard in the industry to increase the
likelihood of a successful performance for the Granicus Products and Services; however, the Granicus Products
and Services are provided “AS IS” and as available.
5.3. Disclaimers. EACH PARTY HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE
WHATSOEVER WHETHER ORAL AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR
PURPOSE. GRANICUS DOES NOT WARRANT THAT GRANICUS PRODUCTS AND SERVICES WILL MEET
CUSTOMER’S REQUIREMENTS OR THAT THE OPERATION THEREOF WILL BE UNINTERRUPTED OR ERROR FREE.
6.Confidential Information
6.1. Confidential Information. It is expected that one Party (disclosing Party) may disclose to the other Party
(receiving Party) certain information which may be considered confidential and/or trade secret information
(“Confidential Information”). Confidential Information shall include: (i) Granicus’ Products and Services, (ii) non-
public information if it is clearly and conspicuously marked as “confidential” or with a similar designation at the
time of disclosure; (iii) non-public information of the disclosing Party if it is identified as confidential and/or
proprietary before, during, or promptly after presentation or communication and (iv) any information that
Page 7 of 15EXHIBIT A
should be reasonably understood to be confidential or proprietary to the receiving Party, given the nature of
the information and the context in which disclosed.
6.2. Exceptions. Confidential Information shall not include information which: (i) is or becomes public knowledge
through no fault of the receiving Party; (ii) was in the receiving Party’s possession before receipt from the
disclosing Party; (iii) is rightfully receiving by the receiving party from a third party without any duty of
confidentiality; (iv) is disclosed by the disclosing Party without a duty of confidentiality on the third party; (v) is
independently developed by the receiving Party without use or reference to the disclosing Party’s Confidential
Information; or (vi) is disclosed with the prior written approval of the disclosing Party.
Confidential Information of disclosing Party may be disclosed in response to a freedom of information request,
valid court order or other legal process, only to the extent required by such law, order or process and, if
allowed by law and feasible considering any mandatory timeframes for disclosure, only after the recipient has
given the owner written notice of such request, court order or other legal process promptly and the
opportunity for the owner to seek a protective order or confidential treatment of such Confidential
Information.
6.3. Storage and Sending. In the event that Granicus Products and Services will be used to store and/or send
Confidential Information, Granicus must be notified in writing, in advance of the storage or sending. Should
Customer provide such notice, Customer must ensure that that Confidential Information or sensitive
information is stored behind a secure interface and that Granicus Products and Services be used only to notify
people of updates to the information that can be accessed after authentication against a secure interface
managed by Customer. Customer is ultimately accountable for the security and privacy of data held by Granicus
on its behalf.
6.4. Return of Confidential Information. Upon request of the disclosing Party, termination, or expiration of this
Agreement, the receiving Party shall, to the extent commercially practicable, destroy the disclosing Party’s
Confidential Information and, at the disclosing Party’s request, certify the same.
7.Term and Termination
7.1. Agreement Term. The Agreement Term shall begin on the Effective Date and continue through the latest date
of the Order Term of each Order, SOW or Exhibit under this Agreement, unless otherwise terminated as
provided in this Section 7. Each Order, SOW or Exhibit will specify an Order Term for the Granicus Products and
Services provided under the respective Order, SOW or Exhibit. Customer’s right to access or use the Granicus
Products and Services will cease at the end of the Order Term identified within each Order, SOW or Exhibit,
unless either extended or earlier terminated as provided in this Section 7. Unless a Party has given written
notice to the other Party at least ninety (90) days prior to the end of the Order Term, the Granicus Products and
Services will automatically renew for an Extension Term equal in duration to the Initial Term, or the then-
current Order Term.
7.2. Effect of Termination. If the Parties agree to terminate this Agreement and an Order, SOW or Exhibit is still in
effect at the time of termination, then the terms and conditions contained in this Agreement shall continue to
govern the outstanding Order, SOW or Exhibit until termination or expiration thereof. If the Agreement is
terminated for breach, then unless otherwise agreed to in writing, all outstanding Orders, SOWs or Exhibits
shall immediately terminate as of the Agreement termination date. Unless otherwise stated in this Agreement,
in no event shall Customer be entitled to a refund of any prepaid fees upon termination.
7.3. Termination for Cause. The non-breaching Party may terminate this Agreement upon written notice if the
other Party is in material breach of this Agreement and fails to cure such breach within thirty (30) days after the
non-breaching Party provides written notice of the breach. A Party may also terminate this Agreement
immediately upon notice if the other Party: (a) is liquidated, dissolved, or adjudged to be in a state of
bankruptcy or receivership; (b) is insolvent, unable to pay its debts as they become due, makes an assignment
for the benefit of creditors or takes advantage or any law for the benefit of debtors; or (c) ceases to conduct
Page 8 of 15EXHIBIT A
business for any reason on an ongoing basis leaving no successor in interest. Granicus may, without liability,
immediately suspend or terminate any or all Order, SOW or Exhibit issued hereunder if any Fees owed under
this Agreement are past due pursuant to Section 4.1.
7.4. Rights and Obligations After Termination. In the event of expiration or termination of this Agreement,
Customer shall immediately pay to Granicus all Fees due to Granicus through the date of expiration or
termination.
7.5. Survival. All rights granted hereunder shall terminate the latter of the termination or expiration date of this
Agreement, or each Order, SOW or Exhibit. The provisions of this Agreement with respect to warranties,
liability, and confidentiality shall survive termination of this Agreement and continue in full force and effect.
8.Limitation of Liability
8.1. EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL GRANICUS BE
LIABLE FOR ANY SPECIAL, INDIRECT, PUNITVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER AN
ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, GRANICUS SHALL NOT BE LIABLE FOR: (A) ERROR
OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF
PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF BUSINESS; (D) DAMAGES
ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED
TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND GRANICUS’ REASONABLE CONTROL, EVEN IF GRANICUS
HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE FOREGOING LOSSES OR DAMAGES.
8.2. LIMITATION OF LIABILITY. IN NO INSTANCE SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR DIRECT
DAMAGES UNDER THIS AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES
PAID BY CUSTOMER FOR THE GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY
PRECEEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR
DIRECT DAMAGES. NEITHER PARTY MAY INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN
CONNECTION WITH THIS AGREEMENT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN.
THE ABOVE LIMITATIONS WILL NOT LIMIT CUSTOMER’S PAYMENT OBLIGATIONS UNDER SECTION 4 ABOVE.
9.Indemnification
9.1. Indemnification by Granicus. Granicus will defend Customer from and against all losses, liabilities, damages
and expenses arising from any claim or suit by a third party unaffiliated with either Party to this Agreement
(“Claims”) and shall pay all losses, damages, liabilities, settlements, judgments, awards, interest, civil penalties,
and reasonable expenses (collectively, “Losses,” and including reasonable attorneys’ fees and court costs), to
the extent arising out of any Claims by any third party that Granicus Products and Services infringe a valid U.S.
copyright or U.S. patent issued as of the date of the applicable Order, SOW or Exhibit. In the event of such a
Claim, if Granicus determines that an affected Order, SOW or Exhibit is likely, or if the Solution is determined in
a final, non-appealable judgment by a court of competent jurisdiction, to infringe a valid U.S. copyright or U.S.
patent issued as of the date of the applicable Order, SOW or Exhibit, Granicus will, in its discretion: (a) replace
the affected Granicus Products and Services; (b) modify the affected Granicus Products and Services to render it
non-infringing; or (c) terminate this Agreement or the applicable Order, SOW or Exhibit with respect to the
affected Solution and refund to You any prepaid fees for the then-remaining or unexpired portion of the
Subscription Order Term. Notwithstanding the foregoing, Granicus shall have no obligation to indemnify,
defend, or hold Customer harmless from any Claim to the extent it is based upon: (i) a modification to any
Solution by Customer (or by anyone under Customer’s direction or control or using logins or passwords
assigned to Customer); (ii) a modification made by Granicus pursuant to Customer’s required instructions or
specifications or in reliance on materials or information provided by Customer; or (iii) Customer’s use (or use by
anyone under Customer’s direction or control or using logins or passwords assigned to Customer) of any
Granicus Products and Services other than in accordance with this Agreement. This Section 9.1 sets forth
Page 9 of 15EXHIBIT A
Customer’s sole and exclusive remedy, and Granicus’ entire liability, for any Claim that the Granicus Products
and Services or any other materials provided by Granicus violate or infringe upon the rights of any third party.
9.2. Indemnification by Customer. Customer shall defend, indemnify, and hold Granicus harmless from and against
any Claims, and shall pay all Losses, to the extent arising out of or related to (a) Customer’s (or that of anyone
authorized by Customer or using logins or passwords assigned to Customer) use or modification of any Granicus
Products and Services; (b) any Customer content; or (c) Customer’s violation of applicable law.
9.3. Defense. With regard to any Claim subject to indemnification pursuant to this Section 9: (a) the Party seeking
indemnification shall promptly notify the indemnifying Party upon becoming aware of the Claim; (b) the
indemnifying Party shall promptly assume sole defense and control of such Claim upon becoming aware
thereof; and (c) the indemnified Party shall reasonably cooperate with the indemnifying Party regarding such
Claim. Nevertheless, the indemnified Party may reasonably participate in such defense, at its expense, with
counsel of its choice, but shall not settle any such Claim without the indemnifying Party’s prior written consent.
The indemnifying Party shall not settle or compromise any Claim in any manner that imposes any obligations
upon the indemnified Party without the prior written consent of the indemnified Party.
10.General
10.1. Relationship of the Parties. Granicus and Customer acknowledge that they operate independent of
each other. Nothing in this Agreement shall be deemed or construed to create a joint venture, partnership,
agency, or employee/employer relationship between the Parties for any purpose, including, but not limited to,
taxes or employee benefits. Each Party will be solely responsible for the payment of all taxes and insurance for
its employees and business operations.
10.2. Subcontractors. Granicus agrees that it shall be responsible for all acts and omissions of its
subcontractors to the same extent Granicus would be responsible if committed directly by Granicus.
10.3. Headings. The various section headings of this Agreement are inserted only for convenience of
reference and are not intended, nor shall they be construed to modify, define, limit, or expand the intent of the
Parties.
10.4. Amendments. This Agreement may not be amended or modified except by a written instrument signed
by authorized representatives of both Parties. Notwithstanding the foregoing, Granicus retains the right to
revise the policies referenced herein at any time, so long as the revisions are reasonable and consistent with
industry practices, legal requirements, and the requirements of any third-party suppliers.
10.5. Severability. To the extent permitted by applicable law, the parties hereby waive any provision of law
that would render any clause of this Agreement invalid or otherwise unenforceable in any respect. In the event
that a provision of this Agreement is held to be invalid or otherwise unenforceable, such provision will be
interpreted to fulfill its intended purpose to the maximum extent permitted by applicable law, and the
remaining provisions of this Agreement will continue in full force and effect.
10.6. Assignment. Neither Party may assign, delegate, or otherwise transfer this Agreement or any of its
rights or obligations hereunder, either voluntarily or by operation of law, without the prior written consent of
the other Party (such consent not to be unreasonably withheld); provided, however, that either Party may
assign this Agreement without the other Party’s consent in the event of any successor or assign that has
acquired all, or substantially all, of the assigning Party’s business by means of merger, stock purchase, asset
purchase, or otherwise. Any assignment or attempted assignment in violation of this Agreement shall be null
and void.
10.7. No Third-Party Beneficiaries. Subject to Section 10.6, this Agreement is binding upon, and insures solely
to the benefit of the Parties hereto and their respective permitted successors and assigns; there are no third-
party beneficiaries to this Agreement.
10.8. Notice. Other than routine administrative communications, which may be exchanged by the Parties via
email or other means, all notices, consents, and approvals hereunder shall be in writing and shall be deemed to
have been given upon: (a) personal delivery; (b) the day of receipt, as shown in the applicable carrier’s systems,
Page 10 of 15EXHIBIT A
if sent via FedEx, UPS, DHL, or other nationally recognized express carrier; (c) the third business day after
sending by U.S. Postal Service, First Class, postage prepaid, return receipt requested; or (d) sending by email,
with confirmed receipt from the receiving party.
10.9. Force Majeure. Neither Party shall be in breach of this Agreement solely due to breach caused by
circumstances beyond the control and without the fault or negligence of the Party failing to perform. Such
causes include but are not limited to acts of God, wars, fires, floods, government regulations, shortage or
supplies, acts of terrorism, or strikes.
10.10. Choice of Law and Jurisdiction. This Agreement shall be governed by and interpreted under the laws of
the State of Illinois, without reference to the State’s principles of conflicts of law. The parties expressly consent
and submit to the exclusive jurisdiction of the state and federal courts of Cook County, Illinois.
10.11. Entire Agreement. This Agreement, together with all Orders, SOWs or Exhibits referenced herein, sets
forth the entire understanding of the Parties with respect to the subject matter of this Agreement, and
supersedes any and all prior oral and written understandings, quotations, communications, and agreements.
Granicus and Customer agree that any and all Orders, SOWs or Exhibits are incorporated herein by this
reference. In the event of possible conflict or inconsistency between such documents, the conflict or
inconsistency shall be resolved by giving precedence in the following order: (1) the terms of this Agreement; (2)
Exhibits (excluding orders) hereto; (3) Orders; and (4) all other SOWs or other purchase documents.
10.12. Reference. Notwithstanding any other terms to the contrary contained herein, Customer grants
Granicus the right to use Customer’s name and logo in customer lists and marketing materials.
10.13. Injunctive Relief. Granicus is entitled to obtain injunctive relief if Customer’s use of Granicus Products
and Services is in violation of any restrictions set forth in this Agreement.
10.14. No Personal Liability. No elected or appointed official, or employee of the Customer shall be personally
liable, in law or in contract, to Granicus as the result of the execution of this Agreement.
10.15. Conflict of Interest. Granicus represents and certifies that, to the best of its knowledge, (1) no elected or
appointed Customer official, employee or agent is interested in the business of Granicus or in this Agreement,
or has personally received payment or other consideration for this Agreement; (2) as of the date of this
Agreement neither Granicus nor any person employed or associated with Granicus has any interest that would
conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither
Granicus nor any person employed by or associated with Granicus shall at any time during the term of this
Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of
the obligations under this Agreement.
10.16. No Collusion. Granicus represents and certifies that Granicus is not barred from contracting with a unit
of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois
Department of Revenue unless Granicus is contesting, in accordance with the procedures established by the
appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq.
of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-
4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. Granicus represents that the only persons,
firms, or corporations interested in this Agreement as principals are those disclosed to the Customer prior to the
execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or
corporation. If at any time it shall be found that Granicus has, in procuring this Agreement, colluded with any
other person, firm, or corporation, then Granicus shall be liable to the Customer for all loss or damage that the
Customer may suffer, and this Agreement shall, at the Customer’s option, be null and void.
10.17. Sexual Harassment Policy. Granicus certifies that it has a written sexual harassment policy in full
compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4).
10.18. Patriot Act Compliance. Granicus represents and warrants to the Customer that neither it nor any of its
principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially
Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not
acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. Granicus
further represents and warrants to the Customer that Granicus and its principals, shareholders, members,
partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the
Page 11 of 15EXHIBIT A
transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated
National and Blocked Person. Granicus hereby agrees to defend, indemnify and hold harmless the Customer, its
corporate authorities, and all Customer elected or appointed officials, officers, employees, agents,
representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities,
and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the
representations and warranties in this subsection.
10.19. City Council Authority. Notwithstanding any provision of this Agreement, any negotiations or agreements
with, or representations by Granicus to, vendors, pertaining to this Agreement, shall be subject to the approval
of the City Council of the City of Des Plaines, Illinois. The Customer shall not be liable to any vendor or third party
for any agreements made by Granicus without the knowledge and approval of the City Council of the City of Des
Plaines, Illinois.
10.20. Compliance with Laws. Granicus shall give all notices, pay all fees, and take all other action that may be
necessary to ensure that the Services are provided, performed, and completed in accordance with all required
governmental permits, licenses, or other approvals and authorizations that may be required in connection with
providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and
regulations, including, without limitation: any applicable prevailing wage laws; the Fair Labor Standards Act; any
statutes regarding qualification to do business; any statutes requiring preference to laborers of specified classes;
any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color,
national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with
Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq.
Granicus shall also comply with all conditions of any federal, state, or local grant received by the Customer or
Granicus with respect to this Agreement or the Services.
10.20.1 Liability for Noncompliance. Granicus shall be solely liable for any fines or civil
penalties that are imposed by any governmental or quasi-governmental agency or body that may arise,
or be alleged to have arisen, out of or in connection with Granicus', or any of its subcontractors’,
performance of, or failure to perform, the Services or any part thereof.
10.20.2 Required Provisions. Every provision of law required by law to be inserted into
this Agreement shall be deemed to be inserted herein.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective duly-authorized
representatives on the Effective Date as set forth above.
Granicus Des Plaines, IL
By: By:
(Authorized Signature) (Authorized Signature)
Name: Name:
(Print or Type Name of Signatory) (Print or Type Name of Signatory)
Title: Title:
Date: Date:
(Execution Date) (Execution Date)
Page 12 of 15EXHIBIT A
Granicus Proposal for Des Plaines, IL
Granicus Contact
Name:Brendan Stierman
Phone:651-379-6218
Email:brendan.stierman@granicus.com
Proposal Details
Quote Number:Q-36989
Prepared On: 10/30/2018
Valid Through:12/31/2018
Pricing
Payment Terms: Net 45
Currency:USD
Inital Term: The Agreement shall commence on January 1, 2019 and continue for three (3) years until December 31, 2021.
Annual Fees for Subscriptions (Year 1)
Solution Billing
Frequency Quantity/Unit Annual Fee
Monthly Maintenance, Hosting & Support (CIVICA)Annual 1 Each $10,710.00
SUBTOTAL: $10,710.00
Remaining Period(s)
Solution 1/1/2020 -
12/31/ 2020 1/1/2021 - 12/31/2021 1/1/2022 - 12/31/2022 1/1/2023 - 12/31/2023
Monthly Maintenance,
Hosting & Support
(CIVICA)
$11,031.30 $11,362.24 [$11,703.11]$12,054.20
TOTAL:$11,031.30 $11,362.24 $11,703.11 $12,054.20
Year 2 Year 3 Optional Year 1 Optional Year 2
EXHIBIT B
Page 13 of 15EXHIBIT B
Product Descriptions
Name Description
Monthly
Maintenance,
Hosting & Support
(CIVICA)
Civica maintenance, hosting and support
Page 14 of 15EXHIBIT B
Terms and Conditions
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Des Plaines, IL to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• If submitting a Purchase Order, please include the following language: All pricing, terms and conditions of quote
Q-36989 dated 9/14/2018 are incorporated into this Purchase Order by reference.
• The Agreement may be renewed by the mutual, written agreement of both Parties for two (2) additional one (1)
year terms as shown under "Remaining Period(s)."
Page 15 of 15EXHIBIT B
COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: November 20, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Director of Community and Economic Development
Subject: 150 N. East River Road - Reduction of the Subdivision Improvement Cash Escrow for
Covington Place Development
Issue: Paul Langdon, Vice President of Covington Vanguard Des Plaines, L.P., (Covington) the developer of
Covington Place Apartments, has submitted a formal request for a second reduction of the
subdivision improvement guarantee cash escrow.
Analysis: In August 2017, Covington posted a Cash Escrow in the amount of $2,220,533.75, which amount
is equal to 125% of the estimate cost to complete the public improvements. In September 2018, Covington
requested and received a reduction of the public improvement guarantee amount by $1,110,266.87 which was
equal to a 50% of the total guarantee amount.
This current reduction request is in the amount of $873,380.75 leaving a balance of $236,866.13. The City’s
Public Works and Engineering Department has reviewed the request, inspected the development, and concurs
that the public improvement guarantee can be reduced. This will be the last reduction before the 10%, 18
month maintenance period.
Recommendation: I recommend approval of R-210-18, authorizing the City Council to reduce the public
improvement guarantee amount of $873,380.75.
Attachments:
Attachment 1: City Engineer’s Bond Reduction Memo
Attachment 2: Resolution R-210-18
MEMORANDUM
Page 1 of 5
PUBLIC WORKS AND
ENGINEERING DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5390
desplaines.org
Date: November 5, 2018
To: Mike McMahon, Director of Community and Economic Development
From: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering
Cc: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering
Subject: 150 East River Road Covington Lexington Woods- Public Improvement Bond Release
We approve the release of the Public Improvement bond for the 150 East River Road Covington Lexington
Woods Subdivision, pursuant to Section 13-2-8F1 of the City Code:
Bond Release: The Director of Public Works and Engineering may recommend to the city council the
reduction of bonds or letters of credit after receiving certification of completion by the project engineer and
a waiver of liens. The ten percent (10%) maintenance warranty shall not be released until the eighteen (18)
months after final acceptance of the subdivision's public improvements by the city council. All corrections
to public improvements shall be completed by the builder prior to final approval.
Subdivision Name: Covington Lexington Woods
Subdivision Address: 150 East River Road
Engineer's Estimate of Cost for Public Improvements $1,776,427.00 x 125% = 2,220,533.75$
Previous Bond Reduction Request- 8-7-2018 (1,110,266.87)$
Current Bond Reduction Request- 11-5-2018 (873,380.75)$
Balance 236,886.13$
10% Maintenance Warranty 2,220,533.75$ x 10% = 222,053.38$
Should you have any questions, please feel free to contact me.
MEMORANDUM
Attachment 1 Page 2 of 5
1
CITY OF DES PLAINES
RESOLUTION R - 210 - 18
A RESOLUTION APPROVING THE REDUCTION OF THE
SUBDIVISION IMPROVEMENTS FOR COVINGTON
PLACE APARTMENTS.
WHEREAS, on May 1, 2017, the City Council adopted Ordinance No. Z-11-17 approving
the final plat for the Covington Place Apartments Planned Unit Development ("PUD"), which
PUD consists of the property commonly known as 150 N. East River Road, Des Plaines, Illinois
("Subject Property"); and
WHEREAS, in connection with the approval of the final plat for the PUD, Paul Langdon
of Covington Vanguard Des Plaines, L.P. ("Developer") agreed to construct certain public
improvements, including, without limitation, sanitary sewer, water main, storm sewer, catch
basins, paving, grading and erosion control, and other miscellaneous public improvements
(collectively, the "Public Improvements") and posted a cash escrow in the amount of
$2,220,533.75 to secure the completion of the Public Improvements ("Performance Guaranty");
and
WHEREAS, in September, 2018, the Developer had requested and received a reduction
of the public improvement guarantee by 50 percent to $1,110,266.88; and
WHEREAS, the Developer has: (i) certified that it has completed the construction of
approximately 89 percent of the Public Improvements; and (ii) requested that the City reduce the
amount of the Performance Guaranty from $1,110,266.88 to $236,866.13; and
WHEREAS, the Department of Public Works and Engineering has inspected the Public
Improvements at the Subject Property and recommends that the Performance Guaranty be reduced
to $236,866.13; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
reduce the Performance Guaranty in accordance with the provisions of this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows;
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this resolution as findings of the City Council.
Attachment 2 Page 3 of 5
2
SECTION 2: LEGAL DESCRIPTION. The Subject Property is legally described as
follows:
LOT 1 (EXCEPT THE NORTH 2 ½ ACRES AND EXCEPT THE EAST 40 FEET
THEREOF) IN SUPERIOR COURT COMMISSIONER’S PARTITION OF THE
LANDS OF THE MINNA CARLE ESTATE IN SECTION 9, TOWNSHIP 41
NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 15, 1939
AS DOCUMENT NUMBER 12272132, IN COOK COUNTY, ILLINOIS.
LOT 2 (EXCEPT THAT PART CONVEYED TO ILLINOIS TOLLWAY
COMMISSION BY WARRANTY DEED DATED AUGUST 16, 1957 AND
RECORDED OCTOBER 14, 1957 AS DOCUMENT NUMBER 17037291) IN
SUPERIOR COURT COMMISSIONER’S PARTITION (MADE IN Case
34S18200) OF LANDS OF MINNA CARLE ESTATE (EXCEPT THAT PART
THEREOF TAKEN BY CONDEMNATION IN CASE NO. 95L50192) IN
SECTION 9, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD
PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF
RECORDED FEBRUARY 15, 1939 AS DOCUMENT NUMBER 12272132, IN
COOK COUNTY, ILLINOIS.
Commonly known as 150 N. East River Road, Des Plaines, Illinois.
SECTION 3: REDUCTION OF PERFORMANCE GUARANTY. In accordance with
Section 13-2-8 of the City Code, the City Council hereby authorizes the reduction of the
Performance Guaranty to the amount of $236,866.13, which amount will be retained by the City
to secure the completion of the uncompleted Public Improvements by the Developer.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Attachment 2 Page 4 of 5
3
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving Reduction of Cash Escrow Covington Place Apartments 150 N East River Road (Dec 2018)
Attachment 2 Page 5 of 5
POLICE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5400
desplaines.org
Date: November 15, 2018
To: Michael G. Bartholomew, City Manager
From: William Kushner, Chief of Police
Subject: IDOT Agreement for Temporary State Road Closure
Issue: During the Our Lady of Guadalupe Feast on December 11th and 12th the police department may need
to close down Central Road and Des Plaines River Road due to increased traffic of vehicles and pedestrians.
A City of Des Plaines resolution is needed to obtain an IDOT permit for these road closures.
Analysis: On December 11th and 12th the Des Plaines Police Department and Emergency Management
Agency will be handling all traffic control for the Our Lady of Guadalupe Feast at 1170 N. River Road, Des
Plaines, IL 60016. During this time the possibility of closing Central Road or Des Plaines River Road exists
due to increased traffic and the large number of pedestrians that attend the event. In order for IDOT to
approve our permit for the road closure the attached resolution must be approved.
Recommendation: I recommend that the City Council approve the attached resolution for the approval of the
temporary closing of Central Road and Des Plaines River Road.
Attachment
Resolution R-216-18
Exhibit A - Route Map
MEMORANDUM
Page 1 of 4
CITY OF DES PLAINES
RESOLUTION R - 216 - 18
A RESOLUTION APPROVING THE CLOSURE OF
STREETS FROM 4:00 P.M. ON DECEMBER 11, 2018 TO
10:00 P.M. ON DECEMBER 12, 2018 FOR THE 2018 LADY
OF GUADALUPE FEAST BY THE CITY OF DES PLAINES.
WHEREAS, Our Lady of Guadalupe (“Applicant”) desires to conduct the annual “Lady
of Guadalupe Feast” event along the route set forth on Exhibit A, attached to and, by this reference,
made a part of this Resolution (“Marked Route”) from 4:00 p.m. on December 11, 2018 to 10:00
p.m. on December 12, 2018 (“Event”); and
WHEREAS, the Event will require the partial or complete closing of streets located on the
Marked Route that are owned and maintained by the State of Illinois (“Street Closure”); and
WHEREAS, the State of Illinois requires that the City assume the responsibility and
liability involved in the Street Closure along the Marked Route as a condition of such closure; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Resolution as findings of the City Council.
SECTION 2. APPROVAL OF CLOSURE. The Mayor and the City Council hereby
approve the Street Closure along the Marked Route for the Event.
SECTION 3. DETOURS. The Mayor and the City Council further agree that efficient, all
weather detours will be maintained, conspicuously marked, and Des Plaines Police patrolled for
the benefit of traffic deviated from the Marked Route during the Event.
SECTION 4. RESPONSIBILITY AND LIABILITY. The Mayor and the City Council
agree that the Des Plaines Police Department will assume, to the extent required pursuant to section
5/4-408 of the Illinois Highway Code, full responsibility for the direction, protection and
regulation of traffic during the time the Street Closure is in effect, and the Applicant will assume
all liabilities for damages of any kind occasioned by Street Closure.
SECTION 5. EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage, approval and publication according to law.
[SIGNATURE PAGE FOLLOWS]
Page 2 of 4
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Authorizing the Lady of Guadalupe Feast 2018
Page 3 of 4
EXHIBIT A Page 4 of 4
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: November 21st, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Second Reading Ordinance M-40-18
During the November 19th City Council meeting the City Council approved on First Reading Ordinance M-
40-18 amending Article A of Chapter 1 of Title 6 of the City Code regarding pet licenses and tags. The
Ordinance will be presented for Second Reading and Adoption at the December 3rd City Council Meeting.
Ordinance M-41-18 was deferred until the December 17th City Council Meeting for further discussion.
Attached for your reference is the original packet that was included on November 19th City Council meeting.
MEMORANDUM
Page 1 of 17
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: November 7th, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Amendments to City Code Title 6, Chapter 1 – Pet Licenses and Title 7, Chapter 1 – Vehicle
Licenses
Issue: For the City Council to consider amendments to Title 6, Chapter 1 (“Pet Licenses” and Title 7 Chapter
1 (“Vehicle Licenses”) of the City Code.
Analysis: On May 14, 2018 the Finance and Administration Committee held a meeting to discuss the current
vehicle license process and establish possible changes to the City Code as well as the process prior to the next
vehicle sticker season. From the discussion, the consensus reached was to find ways to streamline the overall
process and propose amendments to the City Code for simplification.
In reviewing and analyzing the overall vehicle license program, the following changes are proposed by staff
to be implemented beginning with the June 30, 2019 vehicle license year:
1. Eliminate the need for residents to obtain Pet Licenses: After analyzing the Pet License revenue
received by the City over the past few years and comparing to the overall cost of the program, the
Finance department recommends removing the Pet License requirement. During the five year period,
the cost of collection, preparation and supplies exceeds the revenue collected each year.
2. Update the City Code language with the following changes: Title 7, Chapter 1: The purpose of the
proposed amendments to Title 7, Chapter 1 “Vehicle Licenses” is to streamline the overall process and
provide further clarification for questions that come up during the vehicle sticker season.
Revenue
Revenue Collected 6,400
Expenditure
Supply 420
Administrative 7,044
Direct Labor 10,853
Total Loss (11,917)
Notes:* Analysis based on average actual amounts.
Pet License Analysis*
MEMORANDUM
Page 2 of 17
7-1-3: APPLICATION; ISSUANCE OF VEHCILE LICENSE; TERM
Current: A term of forty five (45) days is required to obtain a vehicle license for the first time for new
residents and new vehicle title.
Proposed Changes: The proposed change is to increase from 45 days to 60 days which gives more time
and flexibility for new residents and new car owners to comply with the City’s Ordinances related to
vehicle license.
7-1-5: TRANSFER OF LICENSED VEHICLE; TRANSFER OF VEHICLE LICENSE
Current: This section of the ordinance defines the process of transfer of the vehicle license in case of sale
or transfer of title or purchase of another vehicle.
Proposed Changes:
• The proposed ordinance for the vehicle license transfer fee will stay the same in the amount of $5
except Senior Residents fee will be reduced to $2 per vehicle.
7-1-6: VEHICLE LICENSE FEES
Current: The current penalty fee schedule time frame is confusing, burdensome and difficult to
administer. It contains (2) two tiers of penalties as well as a defined term of 45 days and 75 days
required to obtain a vehicle license for new vehicle registrations.
Proposed Changes: The proposed changes are to simplify the late fee schedule.
• The proposed changes for Section A is to remove one of the tiered penalty schedules related to the
vehicle license fee when paid between July 1st and July 31st.
• The proposed changes are related to the defined term for Section B and C to simplify to a 60 days
period. (Reflect changes in 7-1- 3).
• The proposed ordinance does not define requirements on the refunds for unused vehicle license fee
or license plate tag. New language has been added to the Ordinance which will clarify refunds as
Section 7-1-6 F.
• The proposed ordinance does not define requirements for Dual Residency. New language is
proposed to clarify dual residency as Section 7-1-6 G.
• The proposed ordinance will have a new language related to the online discounts provided for
renewal of the vehicle license fee. This will become Section 7-1-6 H.
3. Review the option of offering a discount for stickers purchased on-line: Recommendation is to
increase the current fee of the sticker by $5 for those that are purchased in person at the counter or
through the mail, and keep the fees as they are for those who chose to purchase the stickers on-line
(thus essentially receiving a discount of $5).
• Proposed Recommendation of increasing the fees by $5 for all stickers other than the ones on-
line would generate additional revenue of approximately $217K. This is estimated based on
the current volume of sales.
Table 1 below, provides 3 years of data regarding vehicle sticker sales. As you will note, the
average sales of vehicle stickers done on-line is 10%.
Page 3 of 17
In order to calculate the financial impact of 217K increase in vehicle sticker sales the average sticker
sales numbers were used.
4. Review the option of a possible 2 year sticker: After reviewing the option of a 2 year sticker, the
benefits are not sufficient to make the change in the current year. The following is a summary of the
responses from the municipalities surveyed along with staff analysis related to the pros and cons of a
two year vehicle license program:
Pros:
Reduced expenses within the Finance Department.
Increased time available to work on other projects within the Finance Department.
Improved cash flow - two years of revenue is received in one year.
Time savings and convenience for the residents who would only need to buy stickers every
other year.
Cost savings for the residents (on a 2 year sticker), assuming a two year sticker fee was
reduced.
Cons:
Increased upfront cost burden to the residents.
Increased demand for mid-season purchases.
Reduced accuracy of the City’s data (updated bi-annually instead of annually).
Reduced revenue from late penalties (assuming modified fee schedule).
Reduced revenue from renters (20% of the City’s population). Many renters sign annual leases
and therefore may be hesitant in purchasing a 2 year sticker.
Decreased compliance due to higher cost and length of residency.
Possible increase in complains from the residents who are moving out of the City in the middle
of the two year period if no pro-rated refunds are offered.
Table 1
2016 2017 2018 Ave rage
All Sales Except Online 44,830 43,623 42,049 43,501
Online Sales 3,911 4,986 5,538 4,812
Total Sales 48,741 48,609 47,587 48,312
% Sales on-line 8%10%12%10%
Number of
Vehicle
Licenses Sold
All Vehicle
License $30
Recommendation:
Vehicle License Fee
$35/ Online $30
Average All Sales
except Online 43,501 1,305,020 1,522,523
Online Sales 4,812 144,350 144,350
Table 2
Analysis: Assuming a consistent volume of vehicle license sales, revenue
collection will increase by $217,503 if proposed recommendation is chosen.
Page 4 of 17
Summary: As such, as part of the overall vehicle/pet license process, staff proposes the following changes:
Remove Title 6-1A-3 License Required for dogs and cats
Rewrite the vehicle license City’s Code in order to provide more clear and concise information.
Amend Section 7-1-3 to allow residents additional time to purchase their sticker when moving into the
City.
Amend Section 7-1-5 to clarify the process related to a transfer of a vehicle license.
Amend Section 7-1-6 to simplify the penalty structure.
Add a new section 7-1-6F to explain the term and refund process for unused vehicle license fees or license
plate tag.
Add a new Section 7-1-6G to explain the fee, term and requirements for Dual Residency.
Add a new Section 7-1-6H to explain the online discount provided for renewal of vehicle license fee.
o The City Council should discuss and reach a consensus whether this fee should be added on to all
vehicle stickers purchased in person or through the mail as a $5 administrative fee or whether a
discount of $5 should be offered from the current fees provided.
o Another option available is to increase the marketing efforts related to the on-line ability of
purchasing vehicle stickers for the upcoming season.
Recommendation: I recommend that the Finance and Administration Committee discuss and reach a
consensus on the following proposed Ordinance changes.
Attachments:
Ordinance M-40-18 amending Article A of Chapter 1 of Title 6 (Pet Licenses)
Ordinance M-41-18 amending Chapter 1 of Title 7 (Vehicle Licenses)
Page 5 of 17
CITY OF DES PLAINES
ORDINANCE M - 40 - 18
AN ORDINANCE AMENDING ARTICLE A OF CHAPTER 1
OF TITLE 6 OF THE CITY CODE OF THE CITY OF DES
PLAINES REGARDING PET LICENSES AND TAGS.______
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Article A of Chapter 1 of Title 6 of the City Code of the City of Des Plaines
(“City Code”) regulates dogs and cats within the City (collectively, “Dog and Cat Regulations”);
and
WHEREAS, the Dog and Cat Regulations require that residents of the City obtain a license
for pet dogs and cats (“Pet License”) and each licensed dog or cat wear a license tag on its collar
(“License Tags”); and
WHEREAS, the City desires to amend the City Code to no longer require Pet Licenses or
License Tags; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend the City Code as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof.
SECTION 2. LICENSE REQUIRED. Subsection 3, titled “License Required,” of
“Article A, titled "Dogs and Cats," of Chapter 1, titled “Animal Control,” of Title 6, titled “Police
Regulations,” of the City Code is hereby repealed in its entirety and reserved for future use.
SECTION 3. LICENSE TAGS. Subsection 4, titled “License Tags,” of “Article A, titled
"Dogs and Cats," of Chapter 1, titled “Animal Control,” of Title 6, titled “Police Regulations,” of
the City Code is hereby repealed in its entirety and reserved for future use.
SECTION 4. DOG KENNELS. Subsection 5, titled “Dog Kennels,” of “Article A, titled
"Dogs and Cats," of Chapter 1, titled “Animal Control,” of Title 6, titled “Police Regulations,” of
the City Code is hereby amended as follows:
“6-1A-5: DOG KENNELS:
Any person who allows more than three (3) dogs, excluding puppies under three
(3) months of age, to be kept in one household of any type other than a single-
Page 6 of 17
family detached dwelling, as defined in section 13.3 of the city of Des Plaines
zoning ordinance, shall be considered the operator of a dog kennel.
Any person who allows more than four (4) dogs, excluding puppies under three (3)
months of age, to be kept in one single-family detached dwelling, as defined in
section 13.3 of the city of Des Plaines zoning ordinance, shall be considered the
operator of a dog kennel. For the purpose of this section, "single-family detached
dwelling" shall not include, without limitation, any mobile home, as defined in
section 13.3 of the city of Des Plaines zoning ordinance.
Operators of dog kennels shall comply with the following regulations:
* * *
D. License Required: A kennel license shall obviate the necessity of
procuring individual licenses for any dogs therein; provided, any
such dogs permitted to run at large off of the kennel's premises must
be licensed. The kennel license shall include the name and address
of the owner of said kennel, the location of the kennel and the
number of dogs to be kept in the kennel. The kennel license is
nontransferable. Each kennel license shall be posted conspicuously
upon the premises where the kennel is located.”
SECTION 5. CATTERIES. Subsection 6, titled “Catteries,” of “Article A, titled
"Dogs and Cats," of Chapter 1, titled “Animal Control,” of Title 6, titled “Police
Regulations,” of the City Code is hereby amended as follows:
“6-1A-6: CATTERIES:
Any person who is considered the operator of a cattery shall be required to comply
with the following regulations:
* * *
E. License Required: A cattery license shall obviate the necessity of
procuring individual licenses for any cats therein; provided, any
such cats permitted to run at large off of the cattery's premises must
be licensed. The cattery license shall include the name and address
of the owner of said cattery, the location of the cattery and the
number of cats to be kept in the cattery. The cattery license is
nontransferable. Each cattery license shall be posted conspicuously
upon the premises where the cattery is located.”
SECTION 6. COLLARS REQUIRED. Subsection 7, titled “Collars Required,”
of “Article A, titled "Dogs and Cats," of Chapter 1, titled “Animal Control,” of Title 6,
titled “Police Regulations,” of the City Code is hereby repealed in its entirety and reserved
for future use.
SECTION 7. RUNNING AT LARGE; LEASH REQUIRED. Subsection 8,
titled “Running at Large; Lease Required,” of “Article A, titled "Dogs and Cats," of
Page 7 of 17
Chapter 1, titled “Animal Control,” of Title 6, titled “Police Regulations,” of the City Code
is hereby amended as follows:
“6-1A-8: RUNNING AT LARGE; LEASH REQUIRED:
A. Leash Required:
1. Dogs: No dog, whether licensed or unlicensed, muzzled or
not muzzled, inoculated or not inoculated against rabies,
shall be allowed upon the streets of the city or in public
places, such as parks, hotels, restaurants, railroad depots,
theaters, public conveyances, and the like, or upon property
other than that of its owner, unless upon a suitable
dependable leash, not longer than eight feet (8') in length.
* * *”
SECTION 8. DOG PARKS AND AREAS. Subsection 14, titled “Dog Parks and
Areas,” of “Article A, titled "Dogs and Cats," of Chapter 1, titled “Animal Control,” of
Title 6, titled “Police Regulations,” of the City Code is hereby amended as follows:
“6-1A-14: DOG PARKS AND AREAS:
* * *
B. Requirements:
* * *
5. The operator must institute a plan (e.g., licensing/permitting
and/or use of a key or key card system) satisfactory to the
city for each dog park that reasonably ensures that access to
the dog park is limited to dogs:
a. For whom there is written proof of an examination
within the past year for any communicable diseases
including an examination of a stool specimen for
internal parasites, and current vaccinations or titers
if possible for distemper, hepatitis, parainfluenza,
parvovirus and bordetella (kennel cough) unless an
exemption to this requirement has been granted by
the city upon the written recommendation from the
owner's veterinarian; and
b. Who are in compliance with rabies vaccination
requirements of the Illinois animal control act1; and
c. Who are currently licensed by the city.
* * *”
Page 8 of 17
SECTION 9. IMPOUNDING OF DOGS AND CATS. Subsection 15, titled
“Impounding of Dogs and Cats,” of “Article A, titled "Dogs and Cats," of Chapter 1, titled
“Animal Control,” of Title 6, titled “Police Regulations,” of the City Code is hereby
amended further as follows:
“6-1A-15: IMPOUNDING OF DOGS AND CATS:
A. Dog And Cat Pound: The city shall maintain a public pound, or
designate a licensed veterinary hospital to be used as such, properly
located, maintained in a sanitary condition, humanely managed, and
known as the dog and cat pound, and same shall be under the
jurisdiction of the chief of police or his/her designee, who shall
enforce the provisions of this section.
Any unlicensed dog or cat shall be released to the owner at the dog
and cat pound upon payment of the fees, costs and penalties
provided in subsection B of this section.
B. Impoundment Procedures:
1. Under the provisions of this article, any dog running at large
or any cat judged a nuisance by its behavior shall be seized
promptly by any police officer or agent of the city and
impounded in the dog and cat pound.
2. Any dog or cat impounded under the provisions of this
section, with the exception of a vicious dog or cat, may be
redeemed by the owner or any person authorized by the
owner within six (6) days from the date of impounding, upon
payment by the owner of the following sums:
a. A redemption fee of fifty dollars ($50.00) plus the
impoundment fees for the first offense and one
hundred dollars ($100.00) plus impoundment fees
for the second offense and each offense thereafter;
and
b. The amount of the license fee for the current license
year; provided, the dog or cat has not been licensed
for the current year; and further provided, that if the
dog or cat has not been licensed, it must be spayed or
neutered if not already so altered; and
c. The amount of the cost of impoundment of the dog
or cat while so impounded.”
SECTION 10. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
Page 9 of 17
SECTION 11. EFFECTIVE DATE. This Ordinance shall be in full force and effect
from and after its passage, approval and publication in pamphlet form according to law.
PASSED this day of , 2018.
APPROVED this day of , 2018.
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of _______________, 2018
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Amending Title 6 of Police Regulations Text Amendment November 2018
Page 10 of 17
CITY OF DES PLAINES
ORDINANCE M - 41 - 18
AN ORDINANCE AMENDING CHAPTER 1 OF TITLE 7 OF
THE CITY CODE OF THE CITY OF DES PLAINES
REGARDING VEHICLE LICENSES._____________________
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, Chapter 1 of Title 7 of the City Code of the City of Des Plaines (“City Code”)
sets forth rules and regulations regarding the licensing of vehicles in the City (“Vehicle License
Ordinance”); and
WHEREAS, the City’s Finance Department recently reviewed the Vehicle License
Ordinance and desires to amend the City Code to (i) increase the deadline for a new resident to
obtain a vehicle license, (ii) reduce certain vehicle license transfer fees, (iii) amend the penalty
schedules, (iv) provide refunds for unused vehicle licenses or plate tags, (v) address dual residency,
and (vi) increase certain vehicle license fees (collectively, “Text Amendments"); and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the Text Amendments and amend the City Code as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des
Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
reference and made a part hereof.
SECTION 2. APPLICATION; ISSUANCE OF VEHICLE LICENSE; TERM.
Subsection C, titled “Vehicle License Deadlines and Terms,” of Section 3, titled “Application;
Issuance of Vehicle License; Term,” of Chapter 1, titled “Vehicle Licenses,” of Title 7, titled
“Motor Vehicles and Traffic,” of the City Code is hereby amended as follows:
“7-1-3: APPLICATION; ISSUANCE OF VEHICLE LICENSE; TERM:
* * *
C. Vehicle License Deadlines and Terms: A first time vehicle license must be
obtained not more than forty five (45) sixty (60) days after the date that a
vehicle first becomes subject to this chapter, which first time license will be
valid from the date of issuance until the immediate following June 30. Each
year thereafter, a new vehicle license must be obtained for the same vehicle
prior to July 1, which license will be valid from July 1 of that year through
June 30 of the following year.
Page 11 of 17
* * *”
SECTION 3. TRANSFER OF LICENSED VEHICLE; TRANSFER OF VEHICLE
LICENSE. Subsection C, titled “Vehicle License Transfer Fees,” of Section 5, “Transfer of
Licensed Vehicle; Transfer of Vehicle License,” of Chapter 1, titled “ Vehicle Licenses,” of Title
7, titled “Motor Vehicles and Traffic,” of the City Code is hereby amended as follows:
“7-1-5: TRANSFER OF LICENSED VEHICLE; TRANSFER OF VEHICLE
LICENSE:
* * *
C. Vehicle License Transfer Fees:
1. If the vehicle license fee applicable to the newly acquired
vehicle is the same as or less than the vehicle license fee
applicable to the transferred vehicle, as those vehicle license
fees are set forth in section 7-1-6 of this chapter, the vehicle
license transfer fee shall be five dollars ($5.00). The vehicle
license transfer fee for senior citizen, disability, non-
profit license classes shall be two dollars ($2.00).
2. If the vehicle license fee applicable to the newly acquired
vehicle is greater than the vehicle license fee applicable to
the transferred vehicle, as those vehicle license fees are set
forth in section 7-1-6 of this chapter, the vehicle license
transfer fee shall be five dollars ($5.00) (except that for
senior citizen, disability, non-profit license classes the
vehicle license transfer fee shall be two dollars ($2.00)
plus the difference between the amount of the vehicle license
fee applicable to the newly acquired vehicle and the vehicle
license fee applicable to the transferred vehicle.
3. If a licensee transfers title to a city licensed vehicle having
an unexpired vehicle license from another municipality,
the transfer fee shall be five dollars ($5.00). The vehicle
license transfer fee for senior citizen, disability, non-
profit license classes shall be two dollars ($2.00). Proof of
valid unexpired vehicle license must be presented at the
time of purchase.
34. Under no circumstance will the city refund any vehicle
license fee, or any part thereof, as a result of any transfer of
title to a licensed vehicle or of any transfer of a vehicle
license.
* * *”
Page 12 of 17
SECTION 4. VEHICLE LICENSE FEES. Section 6, titled “Vehicle License Fees,” of
Chapter 1, titled “Vehicle Licenses,” of Title 7, titled “Motor Vehicles and Traffic,” of the City
Code is hereby amended as follows:
“7-1-6: VEHICLE LICENSE FEES:
A. Licenses Valid July 1 Through June 30: The vehicle license fees for
a vehicle license that is valid from July 1 through June 30 of the
following year shall be as follows:
License Class
If Paid Prior to
July 1
If Paid July 1
Through July
31
If Paid On or
After July 1
Senior citizen, disability,
nonprofits, antique vehicles
(AV)
$ 5.00 $ 7.50 $ 10.00
Nonprofits, antique vehicles
(AV)
10.00 20.00
Motorcycles, expanded use
antique vehicles
20 .00 25.00 30 .00 40 .00 50.00
Passenger vehicles 30 .00 35.00 45 .00 60 .00 70.00
Trucks - class B (8,000 lbs. and
less)
40 .00 45.00 60 .00 80 .00 90.00
RVs, buses, for hire, funeral
home plate (FH), ambulance
plate
50 .00 55.00 75 .00 100 .00 110.00
Trucks - class D and F (8,001
lbs. to 16,000 lbs.), tow trucks
80 .00 85.00 120 .00 160 .00 170.00
Trucks - class H and above
(over 16,001 lbs.)
100.00 105.00 150 .00 200 .00 210.00
Page 13 of 17
B. Licenses Issued After June 30 and Prior to January 1: The vehicle
license fees for a first time vehicle license that is issued on a date
after June 30 and prior to January 1 shall be as follows:
License Class
If Paid Within 45
60 Days After
Date of New
Vehicle Purchase,
New Residency In
City, or New
Vehicle
Registration to
Address In City
If Paid Within 46 To
74 Days After Date
Of New Vehicle
Purchase, New
Residency In City, Or
New Vehicle
Registration To
Address In City
If Paid 75 61 Or
More Days After
Date of New Vehicle
Purchase, New
Residency In City, or
New Vehicle
Registration to
Address In City
Senior citizen,
disability,
nonprofits, antique
vehicles (AV)
$ 5 .00 $ 7 .50 $ 10 .00
Nonprofits, antique
vehicles (AV)
10.00 20.00
Motorcycles,
expanded use
antique vehicles
20 .00 25.00 30 .00 40 .00 50.00
Passenger vehicles 30 .00 35.00 45 .00 60 .00 70.00
Trucks - class B
(8,000 lbs. and
less)
40 .00 45.00 60 .00 80 .00 90.00
RVs, buses, for hire,
funeral home plate
(FH), ambulance
plate
50 .00 55.00 75 .00 100 .00 110.00
Trucks - class D and
F (8,001 lbs. to
16,000 lbs.), tow
trucks
80 .00 85.00 120 .00 160 .00 170.00
Trucks - class H and
above (over 16,001
lbs.)
100 .00 105.00 150 .00 200 .00 210.00
Page 14 of 17
C. Licenses Issued After December 31 and Prior to July 1: The vehicle license fees
for a first time vehicle license that is issued on a date after December 31 and
prior to July 1 shall be as follows:
License Class
If Paid Within 45 60
Days After Date of
New Vehicle
Purchase, New
Residency In City,
or New Vehicle
Registration to
Address In City
If Paid Within 46 To 74 Days
After Date Of New Vehicle
Purchase, New Residency In
City, Or New Vehicle
Registration To Address In
City
If Paid 75 61
Or More Days
After Date of
New Vehicle
Purchase,
New
Residency In
City, or New
Vehicle
Registration
to Address In
City
Senior citizen,
disability,
nonprofits, antique
vehicles (AV)
$ 2 .50 $ 3 .75 $ 5 .00
Nonprofits,
antique vehicles
(AV)
5.00 10.00
Motorcycles,
expanded use
antique vehicles
10 .00 12.50 15 .00 20 .00 25.00
Passenger
vehicles
15 .00 17.50 22 .50 30 .00 35.00
Trucks - class B
(8,000 lbs. and
less)
20 .00 22.50 30 .00 40 .00 45.00
RVs, buses, for
hire, funeral home
plate (FH),
ambulance plate
25 .00 27.50 37 .50 50 .00 55.00
Trucks - class D
and F (8,001 lbs.
to 16,000 lbs.),
tow trucks
40 .00 42.50 60 .00 80 .00 85.00
Trucks - class H
and above (over
16,001 lbs.)
50 .00 52.50 75 .00 100 .00
105.00
Page 15 of 17
* * *
E. Fee Exemptions: Notwithstanding any other provisions of this
chapter:
* * *
3. No vehicle license fee shall be required for a vehicle license
for any vehicle that is stored and operated primarily at
locations within another municipality and that displays a
current and valid vehicle license issued by that municipality.
An applicant who applies for a fee exempt vehicle license
pursuant to this subsection E3 must submit to the department
of finance proof of the vehicle license issued by the other
municipality and evidence satisfactory to the department of
finance that the applicant's vehicle is stored and operated
primarily at locations within the other municipality.
F. Dual Residency: If a resident’s vehicle is registered to another
municipality and displays a valid vehicle license for that
municipality, the City of Des Plaines vehicle license fee shall not
apply. Upon providing proof of the purchase of vehicle license
in the other municipality, the City shall issue current vehicle
license at no cost. If the primary municipality of the vehicle
registration does not require a vehicle license, the City of Des
Plaines vehicle license must be purchased.
G. Refund Vehicle License Fee: The City will refund any unused
vehicle license fee within sixty (60) days from the day of
purchase. The licensee shall return the unused windshield
sticker or license plate tag issued by the city to the department
of finance.
H. Online Renewal of Vehicle License Fees:
License Class
If Paid Between May
1st and June 30th
If Paid Between July
1st to July 31st
Senior citizen, disability $ 5.00 $ 10.00
Nonprofits, antique vehicles (AV) 5.00 10.00
Motorcycles, expanded use antique
vehicles
20.00 40.00
Passenger vehicles 30.00 60.00
Page 16 of 17
Trucks - class B (8,000 lbs. and less) 40.00 80.00
RVs, buses, for hire, funeral home
plate (FH), ambulance plate
50.00 100.00
Trucks - class D and F (8,001 lbs. to
16,000 lbs.), tow trucks
80.00 160.00
Trucks - class H and above (over
16,001 lbs.)
100.00 200.00”
SECTION 5. SEVERABILITY. If any paragraph, section, clause or provision of this
Ordinance is held invalid, the remainder shall continue in full force and effect without affecting
the validity of the remaining portions of the Ordinance.
SECTION 6. EFFECTIVE DATE. This Ordinance shall be in full force and effect from
and after its passage, approval and publication in pamphlet form according to law.
PASSED this day of , 2018.
APPROVED this day of , 2018.
VOTE: Ayes Nays Absent
MAYOR
ATTEST:
CITY CLERK
Published in pamphlet form this Approved as to form:
____ day of _______________, 2018
CITY CLERK Peter M. Friedman, General Counsel
DP-Ordinance Amending Licensing Text Amendment November 2018
Page 17 of 17
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY,
NOVEMBER 19 , 2018
CALL TO
ORDER:
The regular meeting of the City Council of the City of Des Plaines, Illinois, was called
to order by Mayor Bogusz at 7:02 p.m. in the Eleanor Rohrbach Memorial Council
Chambers, Des Plaines Civic Center on Monday, November 19, 2018.
ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. Absent: Brookman. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Weiss.
PRAYER AND
PLEDGE:
The prayer was given by Alderman Lysakowski, followed by the Pledge of Allegiance
to the Flag of the United States of America.
CITIZEN
PARTICIPATION:
Resident Garland Armstrong announced that there will be a Regional Transportation
Association (RTA) public meeting in Arlington Heights on November 28, 2018.
Resident Wayne Serbin announced St. John the Baptist-Greek Orthodox Church will
offer a free Thanksgiving lunch, 11:00am-1:00pm.
Abigale Svoboda of the Muscular Dystrophy Association presented a plaque and
expressed her appreciation to the Des Plaines Fire Department for their support with
the MDA Fill the Boot campaign.
Resident Gil Osterson resident thanked the Fire Department for the Citizen Fire
Academy program.
RECOGNITION: Mayor Bogusz congratulated and presented a plaque to Deputy City Clerk Laura Fast
for her Certified Municipal Clerk (CMC) Designation.
PUBLIC
HEARING
PROPOSED 2018
PROPERTY TAX
HEARING:
City Clerk Tsalapatanis called to order the Public Hearing for the Proposed 2018
Property Tax Hearing at 7:14pm.
Assistant City Manager/Director of Finance Wisniewski explained each year the City
complies with the Illinois Truth in Taxation Act (ITTA) requirements as it pertains to
the issuance of the property tax levy. The ITTA requires the City to provide notice
and conduct a public hearing if the proposed aggregate levy is 5% or more than the
previous year’s property tax extension.
Page 2 of 12 11/19/18
(Cont.) Since the 2018 estimated aggregate levy is below the 2018 property tax extension
(1.76% increase), the City is not required to publish a legal notice and hold a public
hearing, However, publishing the legal notice and holding a public hearing increases
flexibility in determining the 2018 property tax levy amount and provides the
opportunity for public input.
With no comments or question the Public Hearing was adjourned at 7:15pm.
CITY CLERK
ANNOUNCEMENT:
City Clerk Tsalapatanis expressed her appreciation to the Veterans of Foreign War
Des Plaines Post 2992 for their Veterans Day tribute at Prairie Lakes.
City Clerk Tsalapatanis congratulated Deputy City Laura Fast on her CMC
Designation.
CONSENT
AGENDA:
Moved by Rodd, seconded by Sayad, to establish the Consent Agenda. Motion
declared carried unanimously.
Moved by Chester, seconded by Sayad, to approve the Consent Agenda. Upon roll
call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 1-Brookman
Motion declared carried.
Minutes were approved; Ordinances M-20-18, M-21-18, M-23-18, M-24-18,
M-25-18, M-26-18, M-27-18, M-28-18, M-29-18, M-30-18, M-31-18, M-32-18,
M-33-18, M-34-18 M-35-18, M-36-18, M-37-18, M-38-18; Resolutions R-202-18,
R-203-18, R-204-18, R-205-18 were adopted.
APPROVE FIVE-
YEAR
AGREEMENT/
ONSOLVE/
EMERGENCY
NOTIFICATION
SYSTEM:
Resolution
R-202-18
Moved by Chester, seconded by Sayad, to Adopt Resolution R-202-18, A
RESOLUTION APPROVING A FIRST AMENDMENT FOR A FIVE-YEAR
AGREEMENT OF THE CODERED EMERGENCY NOTIFICATION SYSTEM
WITH ONSOLVE, LLC, 780 WEST GRANADA BOULEVARD, ORMOND
BEACH, FL AT A COST OF $13,500 ANNUALLY. BUDGETED FUNDS –
GENERAL/OVERHEAD. Motion declared carried as approved unanimously under
Consent Agenda.
AWARD ROCK
SALT
CONTRACT/
CARGILL INC:
Resolution
R-203-18
Moved by Chester, seconded by Sayad, to Adopt Resolution R-203-18, A
RESOLUTION AWARDING THE ROCK SALT BID AWARD THROUGH THE
STATE OF ILLINOIS CMS 2018-2019 ROCK SALT PROCUREMENT
CONTRACT AT A COST OF $58.13 PER TON TO CARGILL INCORPORATED
SALT DIVISION, 24950 COUNTRY CLUB BOULEVARD, NORTH OLMSTED,
OH. BUDGETED FUNDS – MFT FUND/COMMODITIES/ICE CONTROL.
Motion declared carried as approved unanimously under Consent Agenda.
Page 3 of 12 11/19/18
APPROVE
ADDITIONAL
FUNDING FOR
ANIMAL
CONTROL:
Resolution
R-204-18
Moved by Chester, seconded by Sayad, to Adopt Resolution R-204-18, A
RESOLUTION APPROVING ADDITIONAL FUNDING OF $16,000 FOR
ANIMAL CONTROL SERVICES FOR NUISANCE ANIMALS. BUDGETED
FUNDS – GENERAL/SUPPORT SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
APPROVE
CHANGE ORDER/
OTTO BAUM/
LIBRARY
SEALANT:
Resolution
R-205-18
Moved by Chester, seconded by Sayad, to Adopt Resolution R-205-18, A
RESOLUTION APPROVING CONTRACT CHANGE ORDER NO. 1 FOR
EXTERIOR SEALANT REPAIRS TO THE DES PLAINES PUBLIC LIBRARY IN
THE AMOUNT OF $75,274 TO OTTO BAUM, CO., INC. 866 N. MAIN STREET,
MORTON, IL. BUDGETED FUNDS – TIF #1/R&M BUILDINGS AND
STRUCTURES. Motion declared carried as approved unanimously under Consent
Agenda.
SECOND
READING
ABATEMENT/
2008A GO BONDS:
Consent Agenda
Ordinance
M-20-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-20-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2008A
TAXABLE GENERAL OBLIGATION REFUNDING BONDS. Motion declared
carried as approved unanimously under Consent Agenda.
SECOND
READING
ABATEMENT/
2009A GO BONDS:
Consent Agenda
Ordinance
M-21-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-21-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2009A
TAXABLE GENERAL OBLIGATION REFUNDING BONDS. Motion declared
carried as approved unanimously under Consent Agenda.
SECOND
READING
ABATEMENT/
2011 GO BONDS:
Consent Agenda
Ordinance
M-23-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-23-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2011
GENERAL OBLIGATION REFUNDING BONDS. Motion declared carried as
approved unanimously under Consent Agenda.
SECOND
READING
ABATEMENT/
2012 GO BONDS:
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-24-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2012
GENERAL OBLIGATION REFUNDING BONDS. Motion declared carried as
approved unanimously under Consent Agenda.
Page 4 of 12 11/19/18
(Cont.)
Consent Agenda
Ordinance
M-24-18
SECOND
READING
ABATEMENT/
2013 GO BONDS:
Consent Agenda
Ordinance
M-25-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-25-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2013
TAXABLE GENERAL OBLIGATION REFUNDING BONDS. Motion declared
carried as approved unanimously under Consent Agenda.
SECOND
READING
ABATEMENT/
2014A & 2014B
GO BONDS:
Consent Agenda
Ordinance
M-26-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-26-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2014A
TAXABLE GENERAL OBLIGATION REFUNDING BONDS AND 2014B
GENERAL OBLIGATION REFUNDING BONDS. Motion declared carried as
approved unanimously under Consent Agenda.
SECOND
READING
ABATEMENT/
2018 GO BONDS:
Consent Agenda
Ordinance
M-27-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-27-18, AN ORDINANCE PROVIDING FOR THE ABATEMENT OF 2018
TAXABLE GENERAL OBLIGATION REFUNDING BONDS. Motion declared
carried as approved unanimously under Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #6:
Consent Agenda
Ordinance
M-28-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-28-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #6
(PARKING LOT IMPROVEMENT, 2150-2172 CHESTNUT STREET) IN THE
AMOUNT OF $981. Motion declared carried as approved unanimously under
Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #7:
Consent Agenda
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-29-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #7
(PARKING LOT IMPROVEMENT, WOODLAND TOWNHOMES) IN THE
AMOUNT OF $12,000. Motion declared carried as approved unanimously under
Consent Agenda.
Page 5 of 12 11/19/18
(Cont.)
Ordinance
M-29-18
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #8:
Consent Agenda
Ordinance
M-30-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-30-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #8
(CURBS, GUTTERS FOR CRABTREE LANE) IN THE AMOUNT OF $4,200.
Motion declared carried as approved unanimously under Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #9:
Consent Agenda
Ordinance
M-31-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-31-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #9
(PARKING LOT IMPROVEMENT, 624-640 W. ALGONQUIN ROAD) IN THE
AMOUNT OF $2,315. Motion declared carried as approved unanimously under
Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #10:
Consent Agenda
Ordinance
M-32-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-32-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #10
(PARKING LOT IMPROVEMENT, 642-658 W. ALGONQUIN ROAD) IN THE
AMOUNT OF $2,936. Motion declared carried as approved unanimously under
Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #11:
Consent Agenda
Ordinance
M-33-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-33-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #11
(REAR YARD DRAINAGE, 138, 158, 273, 283, 170 AND 180 DRAKE LANE) IN
THE AMOUNT OF $2,096. Motion declared carried as approved unanimously under
Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #12:
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-34-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #12
(REAR YARD DRAINAGE, 948 AND 956 GREENVIEW AVENUE) IN THE
AMOUNT OF $979. Motion declared carried as approved unanimously under
Consent Agenda.
Page 6 of 12 11/19/18
(Cont.)
Consent Agenda
Ordinance
M-34-18
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #13:
Consent Agenda
Ordinance
M-35-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-35-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #13
(REAR YARD DRAINAGE, 1318, 1330 AND 1340 PHOENIX DRIVE AND 1325
&1335 MIAMI LANE) IN THE AMOUNT OF $1,566. Motion declared carried as
approved unanimously under Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #14:
Consent Agenda
Ordinance
M-36-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-36-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #14
(REAR YARD DRAINAGE, 2132, 2140, AND 2148 PLAINFIELD DRIVE) IN THE
AMOUNT OF $830. Motion declared carried as approved unanimously under
Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY/SPECIAL
SVC. AREA #15:
Consent Agenda
Ordinance
M-37-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-37-18, AN ORDINANCE 2018 TAX LEVY, SPECIAL SERVICE AREA #15
(REAR YARD DRAINAGE, 345 AND 353 ARDMORE ROAD IN THE AMOUNT
OF $1,643. Motion declared carried as approved unanimously under Consent Agenda.
SECOND
READING
YEAR 2018 TAX
LEVY
TERMINATION
OF SPECIAL SVC.
AREA #5:
Consent Agenda
Ordinance
M-38-18
Moved by Chester, seconded by Sayad, to Adopt Second Reading Ordinance
M-38-18, AN ORDINANCE APPROVING THE YEAR 2018 TAX LEVY
TERMINATION OF SPECIAL SERVICE AREA #5 (15, 16, 23, 24, 31, 32 36, AND
39 WESTFIELD LANE) Motion declared carried as approved unanimously under
Consent Agenda.
Page 7 of 12 11/19/18
APPROVE CITY
COUNCIL
MINUTES:
Consent Agenda
Moved by Chester, seconded by Sayad, to Approve the Minutes of the City Council
of November 5, 2018, as published. Motion declared carried as approved
unanimously under Consent Agenda.
APPROVE
CLOSED SESSION
CITY COUNCIL
MINUTES:
Consent Agenda
Moved by Chester, seconded by Sayad, to Approve the Closed Session Minutes of the
2019 Budget Session #2 Special City Council of October 17, 2018, as published.
Motion declared carried as approved unanimously under Consent Agenda.
APPROVE
CLOSED SESSION
CITY COUNCIL
MINUTES:
Consent Agenda
Moved by Chester, seconded by Sayad, to Approve the Closed Session Minutes of the
City Council of November 5, 2018, as published. Motion declared carried as approved
unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION – Alderman Charewicz, Chair
WARRANT
REGISTER:
Alderman Charewicz presented the Warrant Register for consideration.
Moved by Rodd, seconded by Chester, to recommend to the City Council approval of
the November 19, 2018 – Warrant Register in the Amount of $4,609,013.18 and
further recommend that Resolution R-206-18 be adopted at appropriate time this
evening. *Alderman Sayad recommended approval of the items on the Warrant
Register excluding all Holland & Knight invoices because he feels that the city can
save money. Upon voice vote, motion declared carried.
CONSIDER 2018
ESTIMATED
PROPERTY TAX
LEVY:
City Manager Bartholomew presented an overview of the 2018 Property Tax Levy. The
consensus during the Budget meeting was to include a 3-percent tax levy in the budget.
The levy is primarily for the Police and Fire Pension Funds. There has not been a tax
increase in seven years, but to keep the city’s reserves at 25% an increase is warranted.
Moved by Smith, seconded by Rodd, to recommend to the City Council approval the
2018 Property Tax Levy; and further recommend that Ordinance M-39-18 be adopted
at appropriate time this evening. Upon voice vote, motion declared carried. Alderman
Sayad and Alderman Chester did not agree. Alderman Sayad suggested to use the money
in reserves to pay for the pension increases.
CONSIDER
AMENDMENT TO
CITY
CODE/LICENSE
REQUIRED/
Assistant City Manager/Director of Finance Wisniewski presented an overview of the
Pet Tag program. Staff recommended to eliminate the pet tag licenses for dogs and
cats since pet owners already pay for a rabies tag from Cook County.
Moved by Robinson, seconded by Rodd, to recommend to the City Council approval
of Consideration of Amendments to Des Plaines City Code Title 6, “Police
Regulations”, Chapter 1A, “Animal Control – Article A – Dogs & Cats”, Section 3 –
Page 8 of 12 11/19/18
ANIMAL
CONTROL &
VEHICLE
LICENSE FEE:
“License Required; and further recommend that Ordinance M-40-18 be adopted at
appropriate time this evening. Upon voice vote, motion declared carried.
Assistant City Manager/Director of Finance Wisniewski explained staff is continually
looking for ways to streamline the Vehicle License program. Currently new residents
are required to purchase a sticker within 45-days, staff recommended to increase the
timeframe to 60 days, verbiage for dual residency and how to process an overpayment
was added to the proposed ordinance.
Currently the cost for a senior citizens sticker is $5.00 while the transfer cost is also
$5.00. The recommendation is to reduce the transfer fee for $2.00 for seniors. The
same fee will apply to Veterans with disabilities.
Residents will be encouraged through a discount to purchase their stickers online to
reduce administrative costs.
Moved by Sayad to eliminate the vehicle sticker program. Motion died for lack of a
second.
Moved by Sayad, second by Chester to defer Ordinance M-41-18 to January 3, 2019.
Substitute motion, moved by Smith, seconded by Charewicz to defer Ordinance
M-41-18 to the December 17, 2018. Upon show of hands, motion carried. Alderman
Robinson, Sayad and Chester did not agree.
BUILDING CODE – Alderman Robinson, Chair
CONSIDER
CHANGES TO
THE
BUILDING CODE:
Community and Economic Development Director reviewed a memorandum dated
November 1, 2018.
The City’s Community and Economic Development Staff recently undertook a
comprehensive review of the current Construction Regulations Fee Schedule (Fee
Schedule), Building Division procedures, and trends in the construction industry in an
effort to update the current Fee Schedule and make changes to select sections of the
Building Code. Staff proposed the following major changes:
Fee Schedule:
1. Table 10-13-1: Methods for Determining Construction Value was removed and
replaced with: “The code official may estimate the value of new construction
based on the most current Building Valuation Data (BVD) Table published by the
International Code Council (ICC), rounded to the nearest dollar.”
2. Section 10-13-2: FEES FOR PERMITS was modified by removing Application
Fees for Permits and the Fee Schedule for all permit types and a new Plan Review
Fee Schedule was included.
Page 9 of 12 11/19/18
(Cont.)
3. Section 10-13-3: FEES FOR PERMITS AND INSPECTIONS was added and
included the updated Fee Schedule.
4. For New Construction, Additions and Alterations of One-and Two-Family
Dwellings, the Fee Calculation was simplified to include just one all-inclusive
calculation of Value x 1.65%.
5. Single Trade Permits was relabeled Single Permits and Fees and almost every
single permit fee was increased.
6. Both Single-Family and Commercial Water Service work was amended to
include the following:
- Water Service Upgrade with New Tap ($1,000 Residential; $1,250 Commercial)
- Water Service Upgrade from B-Box ($250 Residential; $500 Commercial)
7. The practice of charging a Sewer Repair permit fee of $450 for Residential and
$800 for Commercial then refunding $300 when it is determined that all the work
was conducted on private property was eliminated. The new fee for Sewer Repair
only is $150 for Residential and $550 for Commercial. If a new sewer tap is
required, the fee is $250 for Residential and $1,100 for Commercial.
8. A Stop Work Order Permit Fee was added. The permit fee assessed for the new
permit shall be the applicable permit fee plus an additional amount of 100% of
the applicable permit fee or $1,500, whichever is less.
9. The Cash Compliance Bond section was amended to remove Temporary Trailers,
Tents and Temporary Signs.
10. Language regulating Demolition Bonds was added and language regulating
Temporary Occupancy Permits was amended.
11. An Inspection Fee and Plan Review Fee was added to the Local Public Entities
and Nonprofit Organizations section.
12. A $10 Back Flow Administrative Fee was added.
Stop Work Permit Fee
Staff proposed an amendment to Title 10 - Construction Regulations and certain
sections of the Building Code Chapters to implement a revised permit fee when a Stop
Work Order was issued.
The proposed amendment states:
1. Whenever any person or entity is issued a Stop Work Order, they must stop all
work and obtain a building permit from the City’s Building Department. The fee
for that building permit shall be the applicable permit fee plus an additional
amount of 100% of the applicable permit fee or $1,500, whichever is less;
Page 10 of 12 11/19/18
(Cont.) 2. For work that is being done or has been completed contrary to an approved permit,
a revised permit must be obtained for a fee of $250; and
3. For work that is being done or has been completed with a person or persons that
lack a Contractor Registration, the Permit Application must be revised with a
revision fee of $100.
4. If any person fails to stop work and/or fails to obtain the proper permit, they would
be subject to a violation of this section 10-14-13 and shall be fined in accordance
with the general penalty set forth in section 1-4-1 of City Code. The maximum
penalty for this violation would be up to $750 per day for each offense.
Staff recommended that the City Council adopt Ordinance M-42-18 and Ordinance
M-43-18 approving amendments to the Construction Regulations Fee Schedule and
approving a Stop Work Order provision, as amended, with the removal of the number
1 for the Value footnote which as removed.
Moved by Lysakowski, seconded by Sayad to approve the Consideration of
Amendments to Des Plaines City Code Title 10, “Construction Regulations”, Chapter
13, “Construction Regulations Fee Schedule” and Implementation of Stop Work
Order Permit Fee; and further recommend that Ordinance M-42-18 and M-43-18 be
adopted at the appropriate time this evening. Upon voice vote, motion declared
carried.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-206-18
Moved by Charewicz, seconded by Smith, to concur with recommendation of
Committee of the Whole to adopt Resolution R-206-18, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK
BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME.
Total: $4,609,013.18. *Alderman Sayad voted yes on all of the items on the Warrant
Register excluding Holland & Knight invoices because he feels that the city can save
money. Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad*
Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 1-Brookman
Motion declared carried.
2018 PROPERTY
TAX LEVY:
Ordinance
M-39-18
Moved by Charewicz, seconded by Smith, to concur with recommendation of
Committee of the Whole to adopt Ordinance M-39-18, AN ORDINANCE LEVYING
TAXES FOR THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING
DECEMBER 31, 2019. Upon voice vote, the vote was:
AYES: 5-Lysakowski,Robinson, Rodd,
Smith, Charewicz
Page 11 of 12 11/19/18
(Cont.)
NAYS: 2-Sayad, Chester
ABSENT: 1-Brookman
Motion declared carried.
AMEND CITY
CODE/PET
LICENSES AND
TAGS:
Ordinance
M-40-18
Moved by Charewicz, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Ordinance M-40-18, AN ORDINANCE
AMENDING ARTICLE A OF CHAPTER 1 F TITLE 6 OF THE CITY CODE OF
THE CITY OF DES PLAINES REGARDING PET LICENSES AND TAGS. Upon
voice, motion declared carried.
AMEND CITY
CODE/PLAN
REVIEW/PERMIT
FEES AND STOP
WORK ORDERS:
Ordinance
M-42-18
Ordinance
M-43-18
Moved by Robinson, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt, as amended, Ordinance M-42-18, AN
ORDINANCE AMENDING TITLE 10 OF THE CITY CODE OF THE CITY OF
DES PLAINES REGARDING PLAN REVIEW AND PERMIT FEE and M-43-18,
AN ORDINANCE AMENDING TITLE 10 OF THE CITY CODE OF THE CITY
OF DES PLAINES REGARDING STOP WORK ORDERS. Upon voice vote,
motion declared carried.
Motion by Robinson, seconded by Sayad, to Advance to Second Reading, and to adopt
as amended, Ordinance M-42-18, AN ORDINANCE AMENDING TITLE 10 OF
THE CITY CODE OF THE CITY OF DES PLAINES REGARDING PLAN
REVIEW AND PERMIT FEE. Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad
Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 1-Brookman
Motion declared carried.
Motion by Robinson, seconded by Sayad, to Advance to Second Reading, and to adopt
Ordinance M-43-18, AN ORDINANCE AMENDING TITLE 10 OF THE CITY
CODE OF THE CITY OF DES PLAINES REGARDING STOP WORK ORDERS.
Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad
Chester, Smith, Charewicz
NAYS: 0-None
ABSENT: 1-Brookman
Motion declared carried.
ADJOURNMENT: Moved by Sayad, seconded by Rodd, to adjourn the meeting. Motion declared carried.
The meeting adjourned at 9:08 p.m.
Page 12 of 12 11/19/18
Jennifer L. Tsalapatanis – CITY CLERK
APPROVED BY ME THIS
DAY OF , 2018
______________________________
Matthew J. Bogusz, MAYOR
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: November 20, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: Resolution R-212-18, December 3, 2018 Warrant Register
Recommendation: I recommend that the City Council approve the December 3, 2018 Warrant Register
Resolution R-212-18.
Warrant Register……………………………$4,902,858.03
MEMORANDUM
Estimated General Fund Balance
Balance as of 09/30/2018: $24,323,861
Please use caution when evaluating this number as
revenues fluctuate dramatically from month to month
due to delays in receiving sales tax revenue from the
State and 1st & 2nd installments of property tax revenue.
Page 1 of 34
CITY OF DES PLAINES
RESOLUTION
R-212-18
Be it resolved by the City Council of the
City of Des Plaines that the following bills are
due and payable and that the Mayor and
City Clerk be and are hereby authorized
to make payment for same.
December 3, 2018
Page 2 of 34
Line #Vendor Invoice Invoice Description Amount
1 4160 Real Estate
Transfer Tax
7581 Kaiser, Neil Refund 11/07/18 Real Estate Transfer Tax
Refund 11/07/2018
1,025.00
2 4160 Real Estate
Transfer Tax
7580 Minneci, Joseph D Refund 11/16/18 Real Estate Transfer Tax
Refund 11/16/2018
610.00
3 4631 Nonresident
Ambulance Fees
7312 Cigna 17-0004483 Medical Reimbursement DOS
02/01/2017
498.69
4 4631 Nonresident
Ambulance Fees
1459 Blue Cross Blue Shield
of Illinois
DPIL-180024668:1 Medical Reimbursement DOS
06/19/2018
797.00
5 4631 Nonresident
Ambulance Fees
1459 Blue Cross Blue Shield
of Illinois
DPIL-180035372:1 Medical Reimbursement DOS
08/27/2018
876.00
6 4849 Miscellaneous
Revenues
7582 Chlaimoun, Gabe Refund 11/09/18 Overpayment of Real Estate
Transfer Stamp 11/09/2018
20.00
3,826.69
7 6000 Professional
Services
1016 Alfred G Ronan LTD November 2018 Lobbyist Services November
2018 R-171-17
5,000.00
8 6000 Professional
Services
1016 Alfred G Ronan LTD October 2018 Lobbyist Services October
2018 R-171-17
5,000.00
9 7000 Office Supplies 1389 Garvey's Office
Products Inc
PINV1629942 Laminate Sheets, Tape, Flags,
Binder Clips, Folders
150.99
10,150.99
10 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
22.66
22.66
10,173.65
11 7000 Office Supplies 1644 Warehouse Direct Inc 4088389-0 Copy Paper, Pencils, Erasers,
Soap
209.35
12 7000 Office Supplies 1644 Warehouse Direct Inc 4092651-0 Pencils, Eraser, Soap 15.39
13 7000 Office Supplies 1644 Warehouse Direct Inc C4088389-0 Credit for Pencils, Eraser, and
Soap (Ref Inv 4092651-0)
(15.39)
14 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
59.62
Total 00 - Non Departmental
Elected Office
Division: 110 - Legislative
Total 110 - Legislative
City of Des Plaines
Warrant Register 12/03/2018
Account
Fund: 100 - General Fund
Department: 00 - Non Departmental
City Administration
Division: 210 - City Manager
Division: 120 - City Clerk
Total 120 - City Clerk
Total 10 - Elected Office
Page 3 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
15 7200 Other Supplies 1644 Warehouse Direct Inc 4088389-0 Copy Paper, Pencils, Erasers,
Soap
10.80
279.77
16 6005 Legal Fees 3447 Holland & Knight LLP 5743646 10-18 Reimb Casino Matters 981.00
17 6005 Legal Fees 3447 Holland & Knight LLP 5743658 10-18 Non-Retainer
Litigation*
2,520.00
18 6005 Legal Fees 3447 Holland & Knight LLP 5743659 10-18 Non-Retainer Property
Enforcement Matters
216.00
19 6005 Legal Fees 3447 Holland & Knight LLP 5743661 10-18 Non-Retainer
Litigation*
2,448.00
20 6005 Legal Fees 3447 Holland & Knight LLP 5743664 10-18 Non-Retainer
Litigation*
324.00
21 6005 Legal Fees 3447 Holland & Knight LLP 5743674 10-18 Non-Retainer IEMA &
FEMA Review FEMA 1935
273.00
22 6005 Legal Fees 3447 Holland & Knight LLP 5743677 10-18 Non-Retainer IEMA &
FEMA Review FEMA 1935
2,820.00
23 6005 Legal Fees 3447 Holland & Knight LLP 5743680 10-18 Non-Retainer IEMA &
FEMA Review FEMA 4116
798.00
24 6005 Legal Fees 3447 Holland & Knight LLP 5743683 10-18 Reimb Redevelopment 915.00
25 6005 Legal Fees 3447 Holland & Knight LLP 5743701 10-18 Non-Retainer Liquor
License Hearing
3,579.75
26 6005 Legal Fees 3447 Holland & Knight LLP 5743704 10-18 Non-Retainer 400 Lee
Street Transfer
546.00
27 6005 Legal Fees 3447 Holland & Knight LLP 5745300 10-18 Non-Retainer Matters 250.00
28 6005 Legal Fees 3447 Holland & Knight LLP OCT 2018 RET October 2018 Retainer 18,500.00
29 6009 Legal Fees -
Admin
Hearings/Prosecu
tions
1073 Bartel, Raymond 18-20 Legal Services - 11/01-
11/10/2018
1,035.00
30 6010 Legal Fees - Labor
& Employment
1127 Clark Baird Smith LLP 10515 Legal Services October 2018 25,245.00
60,450.75
31 6110 Printing Services 4889 Konica Minolta
Business Solutions USA Inc
9005106547 Copy Charges For City Copiers
10/01/2018 - 10/31/2018
2,638.00
Total 210 - City Manager
Division: 220 - Legal
Total 220 - Legal
Division: 230 - Information Technology
* On-going City litigation items provided separately to the City Council
Page 4 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
32 6110 Printing Services 4889 Konica Minolta
Business Solutions USA Inc
9005115384 Copy Charges For 2 Of The
City Copiers 10/03/2018 -
11/02/2018
387.30
33 6300 R&M Software 1026 CDW LLC PWK9767 MS Enterprise Agreement
10/01/2018 - 09/30/2019 R-
184-18
67,939.64
34 6305 R&M Equipment 6963 Curvature Inc 90116710 Servers Maintenance Contract
11/01/2018 - 11/30/2018
186.00
35 7005 Printer Supplies 1820 Datasource Ink 18244 2 Toner Cartridges For City
Printers
404.46
36 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
50.77
71,606.17
37 7000 Office Supplies 1220 Runco Office Supply 727328-0 Office Supplies for Full-Time
Special Event Coordinator
83.49
38 8010 Furniture &
Fixtures
1220 Runco Office Supply 727328-0 Office Supplies for Full-Time
Special Event Coordinator
99.99
183.48
39 5340 Pre-Employment
Testing
4711 Stivers Staffing
Services
5404235 Testing Services 10/23/2018 50.00
40 5340 Pre-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
664936 PW Seasonal Pre-Employment
Testing 10/02/2018
150.00
41 5340 Pre-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
665190 PW Seasonal Pre-Employment
Testing 10/05/2018
140.00
42 5340 Pre-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
665191 PW Seasonal Pre-Employment
Testing 10/05/2018
140.00
43 5340 Pre-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
665705 HS/EMA Seasonal Pre-
Employment Testing
10/12/2018
92.00
44 5340 Pre-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
666154 MS New Hire Pre-
Employment Testing
10/19/2018
92.00
45 5340 Pre-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
666650 PW Seasonal Pre-Employment
Testing 10/22/2018
140.00
46 5345 Post-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
664750 FIN 1st Year Random Testing
10/02/2018
75.00
Division: 240 - Media Services
Total 240 - Media Services
Division: 250 - Human Resources
Total 230 - Information Technology
Page 5 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
47 5345 Post-Employment
Testing
7133 Mid-West Truckers
Association Inc
P680614 2019 CDL Random Drug
Testing Annual Fee
3,315.00
48 6110 Printing Services 1233 Press Tech Inc 43442 1 Box #10 Envelopes 170.00
49 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
54.20
4,418.20
50 6550 Subsidy - Senior
Citizen Cab
Service
4332 Horizon Dispatch
Services Inc
2272 Subsidized Taxi Voucher
Program Oct 2018 M-12-11
111.00
51 6550 Subsidy - Senior
Citizen Cab
Service
3344 Taxi One of Des
Plaines Inc
61 Subsidized Taxi Voucher
Program October 2018 M-12-
11
576.00
687.00
137,625.37
52 6000 Professional
Services
1101 Capital Gains Inc 2467 Investment Management
Services 10/01-12/31/2018
1,893.00
53 6195 Miscellaneous
Contractual
Services
1077 Shred-It USA LLC 8125949815 Shredding Service-Finance
10/26/2018
137.56
54 7000 Office Supplies 1644 Warehouse Direct Inc 4047787-0 3 Packs of Pens 47.69
55 7000 Office Supplies 1644 Warehouse Direct Inc 4073133-0 1 Ctn of File Folders & 3 Packs
of Cups
15.48
56 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
75.18
57 7200 Other Supplies 1644 Warehouse Direct Inc 4073133-0 1 Ctn of File Folders & 3 Packs
of Cups
26.03
2,194.94
58 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80288 3 Elevator Inspections
10/22/2018
225.00
59 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80378 Elevator Permit Inspection
11/3/2018
75.00
60 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80388 Elevator Permit Inspection
11/1/2018
75.00
61 6000 Professional
Services
3309 Elevator Inspection
Services Inc
80404 5 Elevator Inspections and 5
Re-Inspections 11/1/2018
90.00
Total 20 - City Administration
Department: 30 - Finance
Total 30 - Finance
Total 250 - Human Resources
Division: 260 - Health & Human Services
Total 260 - Health & Human Services
Community Development
Division: 410 - Building & Code Enforcement
Page 6 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
62 6005 Legal Fees 3447 Holland & Knight LLP 5743659 10-18 Non-Retainer Property
Enforcement Matters
135.00
63 6005 Legal Fees 3447 Holland & Knight LLP 5743669 10-18 Non-Retainer Property
Enforcement Matters
785.00
64 6005 Legal Fees 3447 Holland & Knight LLP 5743696 10-18 Non-Retainer Property
Enforcement Matters
364.00
65 6005 Legal Fees 3447 Holland & Knight LLP 5743702 10-18 Non-Retainer Property
Enforcement Matters
1,650.00
66 6195 Miscellaneous
Contractual
Services
3013 Clauss Brothers Inc 25965 Nuisance Abatement and
Grass Cutting 10/1-
10/31/2018
1,985.75
67 7000 Office Supplies 1644 Warehouse Direct Inc 4086389-0 Copy Paper, Permit Paper and
Tape Dispenser
88.03
68 7000 Office Supplies 1644 Warehouse Direct Inc 4090395-0 Pens, Post-It Notes, Scotch
Tape, Mailing Tape, and
Windex Wipes
72.76
69 7000 Office Supplies 1644 Warehouse Direct Inc 4095840-0 Copy Paper and Stapler 53.99
70 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
75.18
5,674.71
71 7000 Office Supplies 1644 Warehouse Direct Inc C4075076-0 File Folders Returned for
Credit 10/30/2018
(13.37)
(13.37)
72 6000 Professional
Services
1332 Kane McKenna &
Associates
15857 Document Prep/Review and
Research Analysis 10/4/2018-
10/30/2018
1,437.50
1,437.50
7,098.84
73 6040 Waste Hauling &
Debris Removal
1021 Republic Svc #551 0551-014234532 Residential Refuse &
Recycling - October 2018, R-
35-14
265,019.00
74 6040 Waste Hauling &
Debris Removal
6047 Vintage Tech LLC 19838 Electronics Recycling -
10/25/2018
1,205.36
266,224.36
Total 420 - Planning & Zoning
Division: 430 - Economic Development
Total 430 - Economic Development
Total 410 - Building & Code Enforcement
Division: 420 - Planning & Zoning
Total 40 - Community Development
Public Works & Engineering
Division: 100 - Administration
Total 100 - Administration
Page 7 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
75 7000 Office Supplies 1644 Warehouse Direct Inc 4090407-0 1 Bx Folders, 1 Bx Sheet
Protectors, 3 Hooks, 3 Pkg
Flags
53.98
53.98
76 6040 Waste Hauling &
Debris Removal
7144 Sivi Group LLC, The 478 120 Loads Spoils and Stone -
10/22-10/25/2018, R-184-17
7,548.53
77 6170 Tree Maintenance 6555 Landscape Concepts
Management Inc
151683 30 Trees Removed - 09/19-
10/08/2018
14,893.89
78 6195 Miscellaneous
Contractual
Services
1559 Continental Weather
Svc
17095 Weather Forecasting -
November 2018
150.00
79 6325 R&M Street Lights 1044 H&H Electric Co 31729 Streetlight Repair - 4
Locations - 10/04/2018
1,638.19
80 6325 R&M Street Lights 1044 H&H Electric Co 31730 Streetlight Repair - River &
Casino - 10/05/2018
361.50
81 7000 Office Supplies 1644 Warehouse Direct Inc 4085143-0 1 Case Copy Paper 35.73
82 7020 Supplies - Safety 1550 Addison Building
Material Co
891612 Red Lithium Battery for Light
Tower
129.00
83 7050 Supplies -
Streetscape
1057 Menard Incorporated 25860 6 Tap Adapters & 8 Extension
Cords - SE 1000
125.86
84 7050 Supplies -
Streetscape
1347 Lurvey Landscape
Supply
T1-10272044 Refund - 4.0 Cu Yds Top Soil -
10/16/2018
(107.60)
85 7055 Supplies - Street
R&M
1057 Menard Incorporated 25861 Riding Mower Cover 29.99
86 7055 Supplies - Street
R&M
1067 Orange Crush 66567 7.08 Tons Asphalt - Pavement
Restoration - 10/30/2018, R-
60-18
197.11
87 7055 Supplies - Street
R&M
1067 Orange Crush 66884 12.17 Tons Asphalt -
Mainbreak Repair -
11/02/2018
338.82
88 7055 Supplies - Street
R&M
1550 Addison Building
Material Co
891673 6 Units of Re-Bar Tie Wire 21.55
89 7055 Supplies - Street
R&M
1732 Traffic Control &
Protection Inc
94327 7 Tri-Fold Stop Signs 542.05
90 7055 Supplies - Street
R&M
1192 Sherwin Industries Inc SS077461 36 Barricades Type 1 2,371.00
91 7160 Ice Control 5364 Conserv FS Inc 65064613 Ice Melt - Sidewalks 1,887.40
30,163.02
92 6135 Rentals 1047 Home Depot Credit
Svcs
5900884 Demolition Tool Rental -
09/20/2018
463.90
Division: 510 - Engineering
Total 510 - Engineering
Division: 530 - Street Maintenance
Total 530 - Street Maintenance
Division: 535 - Facilities & Grounds Maintenance
Page 8 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
93 6195 Miscellaneous
Contractual
Services
6420 International
Exterminator Company Inc
11-064 Exterior Pest Control - City
Hall & Police - 11/01/2018
40.00
94 6195 Miscellaneous
Contractual
Services
6420 International
Exterminator Company Inc
11-064 Exterior Pest Control - City
Hall & Police - 11/01/2018
40.00
95 6195 Miscellaneous
Contractual
Services
6420 International
Exterminator Company Inc
11-065 Interior Pest Control - City
Hall & Police - 11/01/2018
97.00
96 6195 Miscellaneous
Contractual
Services
6420 International
Exterminator Company Inc
11-065 Interior Pest Control - City
Hall & Police - 11/01/2018
96.00
97 6195 Miscellaneous
Contractual
Services
5399 Beary Landscape
Management
110348 Additional Mowing - Zone 7 -
10/04/201/-10/25/2018
540.00
98 6195 Miscellaneous
Contractual
Services
5399 Beary Landscape
Management
110435 Remove Annuals -
10/26/2018
500.00
99 6195 Miscellaneous
Contractual
Services
1328 John Neri Construction
Company Inc
110618-B Directional Boring Water
Service Line Northwest Hwy-
11/05/2018
12,800.00
100 6195 Miscellaneous
Contractual
Services
1742 Fredriksen Fire
Equipment Co
187168 Fire Extinguisher Service -
Historical Society -
10/12/2018
302.00
101 6315 R&M Buildings &
Structures
5972 Cobra Concrete
Cutting Services Co
02369 Concrete Cutting - Police &
City Hall - 10/31/2018
805.00
102 6315 R&M Buildings &
Structures
5972 Cobra Concrete
Cutting Services Co
02369 Concrete Cutting - Police &
City Hall - 10/31/2018
805.00
103 6315 R&M Buildings &
Structures
1025 Bedco Inc 095211 Installation of Expansion Tank
for Boiler - PW 10/09/2018
1,750.00
104 6315 R&M Buildings &
Structures
1025 Bedco Inc 095217 Service Call - Food Pantry -
10/22/2018
615.75
105 6315 R&M Buildings &
Structures
1025 Bedco Inc 095228 Replaced Belts & Filters - Gun
Range - 10/26/2018
485.90
106 6315 R&M Buildings &
Structures
1025 Bedco Inc 095229 Service Call - Food Pantry -
10/26/2018
879.40
107 6315 R&M Buildings &
Structures
1025 Bedco Inc 095230 Boiler Repairs - PW -
10/26/2018
3,619.70
108 6315 R&M Buildings &
Structures
1025 Bedco Inc 095247 Complete Expansion
Tank/Boiler Install - PW -
10/10/2018
1,750.00
109 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
83844 General Door Service & Lube -
Police - 10/30/2018
294.15
110 6315 R&M Buildings &
Structures
1237 Pro-Line Door Systems
Inc
83865 Service Call - Sally Port Door -
11/02/2018
828.00
111 6315 R&M Buildings &
Structures
5698 Doors Done Right Inc 9718 Door Installation - PW -
10/24/2018
1,952.00
Page 9 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
112 6315 R&M Buildings &
Structures
2350 Anderson Elevator Co INV-03783-
N3L5X1
Elevator Inspections -
November 2018
239.98
113 6315 R&M Buildings &
Structures
2350 Anderson Elevator Co INV-03783-
N3L5X1
Elevator Inspections -
November 2018
472.04
114 7025 Supplies -
Custodial
1028 Case Lots Inc 005089 10 Cases Toilet Tissue & 15
Cases Paper Towels - City Hall
1,097.50
115 7025 Supplies -
Custodial
1047 Home Depot Credit
Svcs
2021005 Waste Basket - City Hall 5.97
116 7025 Supplies -
Custodial
5699 March Industries Inc 208893 24 Gals Bleach & 16 Gals
Fabuloso
339.60
117 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
0080099 2 Table Saw Blades 119.94
118 7030 Supplies - Tools &
Hardware
1208 Steiner Electric
Company
S006171798.002 Key Switch for Tablesaw 55.01
119 7045 Supplies - Building
R&M
1018 Anderson Lock
Company LTD
0990589 Cylinder Box - Police 99.80
120 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
1083063 HDMI Cable - City Hall Sixth
Floor
49.97
121 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
1270686 Return 25 Ft. Standard HDMI
Cable - City Hall
(34.97)
122 7045 Supplies - Building
R&M
3378 Michael Wagner &
Sons Inc
1447596 Lavatory Finish Trim - City Hall
6th Floor
40.64
123 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
1624345 Board, Sanding Discs, Grit
Sheets, Doorstops, & HDMI -
City Hall
139.77
124 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
1624346 25 Ft Standard HDMI Cable -
City Hall
34.97
125 7045 Supplies - Building
R&M
5699 March Industries Inc 209589 80 Cartons Ceiling Tiles - Fire
Station #63
7,920.00
126 7045 Supplies - Building
R&M
1527 Sherwin Williams 2147-7 Varnish, Wood Conditioner,
Rags, Wood Finish - City Hall
43.51
127 7045 Supplies - Building
R&M
1057 Menard Incorporated 24146 Plumbers Putty & Tape, 4
Flanges - City Hall Sixth Floor
12.35
128 7045 Supplies - Building
R&M
1057 Menard Incorporated 24163 Grout Sponges & Sealer, P-
Trap & More, City Hall 6th
Floor Rehab
168.46
129 7045 Supplies - Building
R&M
1057 Menard Incorporated 24656 Sheet Metal - PW 4.99
130 7045 Supplies - Building
R&M
1057 Menard Incorporated 25262 Conduit - City Hall Sixth Floor 69.29
131 7045 Supplies - Building
R&M
1057 Menard Incorporated 25793 Paint Pail & Paint Tape -
Police
30.98
132 7045 Supplies - Building
R&M
1527 Sherwin Williams 2863-9 25 Gals Paint & Supplies -
Police
871.01
133 7045 Supplies - Building
R&M
1527 Sherwin Williams 2922-3 3 Gals Paint - Police 117.54
Page 10 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
134 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
3020828 6x9 Access Panel with Frame
& 1 Qt Polyurethane
26.78
135 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
6020438 Toilet Paper Caddy, Hammer
Drill Bit & 4 Door Stops, Hole
Saw
67.60
136 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
6021759 Breaker, Connectors, Black &
Green Wire - City Hall
23.01
137 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
6083939 Dust Bags & Machine Screws -
Fire #63
40.15
138 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
9021376 7 Mach Screws - Fire #63 8.26
139 7045 Supplies - Building
R&M
1043 WW Grainger Inc 9940204416 Mirror - City Hall Sixth Floor 155.91
140 7045 Supplies - Building
R&M
2313 City Electric Supply
Company (CES)
DEP/040583 6 EM Lights - Library Deck 288.72
141 7045 Supplies - Building
R&M
5969 Security Equipment
Supply Inc (SES)
E28200 (2) 8" Recessed Speakers -
Fire #63
40.00
142 7045 Supplies - Building
R&M
1208 Steiner Electric
Company
S006180757.001 4 Floor Boxes - City Hall 1,339.38
143 7045 Supplies - Building
R&M
1208 Steiner Electric
Company
S006180757.002 Parts for Floor Boxes - City
Hall
347.04
144 7045 Supplies - Building
R&M
1208 Steiner Electric
Company
S006180757.003 Electrical Parts - Floor Boxes -
City Hall
53.81
145 7110 Natural Gas 1064 Nicor 11/12/18
x199377
Natural Gas Service 10/11-
11/11/2018
29.75
146 7110 Natural Gas 1064 Nicor 11/12/18
x507801
Natural Gas Service 10/12-
11/11/2018
96.05
147 7200 Other Supplies 1057 Menard Incorporated 24946 AAA Batteries & Dolly 7.99
148 7320 Equipment <
$5,000
1057 Menard Incorporated 24946 AAA Batteries & Dolly 29.88
149 7500 Postage & Parcel 1041 Federal Express 6-304-02614 FedEx Mail Service
08/31/2018
73.08
43,189.56
150 6115 Licensing/Titles 1710 Cumberland
Servicenter Inc
46160 30 Safety Lane Coupons 483.00
151 6135 Rentals 1029 Cintas Corporation 022700381 Mechanic's Uniform Rental -
11/05/2018
140.01
152 6305 R&M Equipment 1660 Safety-Kleen Systems
Inc
78071708 Parts Washer Maintenance
10/29/2018
300.00
153 6305 R&M Equipment 1203 Standard Industrial &
Automotive Equipment Inc
WO-2687 Annual Lift Inspections - LFT 2
& 3 - 10/12/2018
935.00
154 6310 R&M Vehicles 3157 Nemeth Glass of
Illinois Inc
143490 Windshield Repair - Police
6035 - 10/30/2018
75.00
Division: 540 - Vehicle Maintenance
Total 535 - Facilities & Grounds Maintenance
Page 11 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
155 6310 R&M Vehicles 4280 Rush Truck Centers of
Illinois Inc
3012558124 Regeneration Repair - PW
5075 - 10/25/2018
5,162.72
156 6310 R&M Vehicles 4280 Rush Truck Centers of
Illinois Inc
3012598804 Replaced Radiator - PW 5075 1,919.88
157 6310 R&M Vehicles 4280 Rush Truck Centers of
Illinois Inc
3012666074 Replaced Oil Pan, Filter, Bolts
& Oil-PW 5075-11/02/2018
2,258.46
158 6310 R&M Vehicles 1526 Global Emergency
Products Inc
AGJ13346 Field Service Engine Call - Fire
#61 - 10/24/2018
1,075.00
159 6310 R&M Vehicles 1103 Casey Equipment Co W62295 Repair Paver - PW 5007 7,620.70
160 7030 Supplies - Tools &
Hardware
1062 NAPA of Des Plaines 5741-706207 1 Gauge 48.99
161 7030 Supplies - Tools &
Hardware
1062 NAPA of Des Plaines 5741-706219 1 Tire Valve 44.99
162 7040 Supplies - Vehicle
R&M
1677 Wholesale Direct Inc 000236027 Headlight - Police Stock 14.23
163 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P503860 Motor Return & Washer
Pump Motor - Fire 7702
84.92
164 7040 Supplies - Vehicle
R&M
5035 Northwest Trucks Inc 01P508158 Rocker Switch - Fire 7077 35.24
165 7040 Supplies - Vehicle
R&M
1673 Chicago Parts & Sound
LLC
1-0029298 6 Ignition Coils & 6 Spark
Plugs - Stock
509.46
166 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1283020051 4 Oval Amber LED Strobes &
LED Back Up - PW 5083
329.83
167 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1283050031 4 Tail Light Mounts - PW 5083 109.20
168 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1283060147 2 Oval Amber LED Strobe
Lights - PW 5083
140.74
169 7040 Supplies - Vehicle
R&M
1078 Acme Truck Brake &
Supply Co
1283060148 4 Back Up Lights & 2 LED
Signal Lights - Fire 7603
52.06
170 7040 Supplies - Vehicle
R&M
4280 Rush Truck Centers of
Illinois Inc
3012585656 Air Tank, Straps & Hardware -
PW 5063
596.06
171 7040 Supplies - Vehicle
R&M
4280 Rush Truck Centers of
Illinois Inc
3012606110 Sensor Assembly - PW 5052 140.00
172 7040 Supplies - Vehicle
R&M
4280 Rush Truck Centers of
Illinois Inc
3012639758 Returned Pipe Tail - PW 5052 (165.18)
173 7040 Supplies - Vehicle
R&M
6224 Bumper to Bumper 408-1160122 Gasket Set - Police 6039 9.29
174 7040 Supplies - Vehicle
R&M
6224 Bumper to Bumper 408-1160123 Plenum Gasket - Police Stock 9.29
175 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449027P Hose, Housing, Insulator,
Bracket, Nuts - Police 5057
222.60
176 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449028P 8 Jam Nuts - Police Stock 35.20
177 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449042P 4 Coil Assemblies, 6 Spark
Plugs, & Gasket - Police 6079
472.96
Page 12 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
178 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449165P Thermostat & Tube Assembly -
Police 6006
123.74
179 7040 Supplies - Vehicle
R&M
1643 Golf Mill Ford 449304P Blend Door Motor - Police
6006
31.27
180 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-705846 Air Filter & Fuel Filter - Stock 23.97
181 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706155 6 Oil Filters - Police Stock 27.72
182 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706261 Throttle Body Injection &
Oxygen Sensor - PW 5010
308.27
183 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706262 Starter - PW 5060 167.71
184 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706780 MC Lamp - PW 5075 5.25
185 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706925 Rearview Mirror Adhesive -
Fire Stock
7.04
186 7040 Supplies - Vehicle
R&M
1450 Terrace Supply Co 70425009 Welding Wire - Stock 141.24
187 7040 Supplies - Vehicle
R&M
1670 Arlington Power
Equipment Inc
789933 10 Self Lock Nuts - Fire 7505 22.50
188 7040 Supplies - Vehicle
R&M
1202 Standard Equipment
Co
P10402 6 Dirt Shoe Runners & 6
Runners Short - PW 5085
389.88
189 7040 Supplies - Vehicle
R&M
4328 Batteries Plus Bulbs P7517575 Six 12V Batteries - PW 5082 &
PW 5057
562.80
190 7120 Gasoline 7349 Wex Inc 56437930 Fuel Credit Card 09/28-
10/17/2018
81.45
191 7120 Gasoline 5415 Gas Depot Inc 62740-1 5,500 Gals Unleaded Fuel,
Delivered 10/30/2018
10,327.04
192 7130 Diesel 5415 Gas Depot Inc 62741-1 2,500 Gals Bio-Diesel Fuel,
Delivered 10/30/2018
5,846.79
193 7320 Equipment <
$5,000
1536 Snap On Industrial ARV/37530999 Tool Box with Tools 11,262.71
51,989.03
391,619.95
194 6015 Communication
Services
1027 Call One 11/15/2018 Communications Service
11/15-12/14/2018
19,577.49
19,577.49
19,577.49
195 6015 Communication
Services
1936 DTN LLC 5425630 Weather Service for EOC 11/8-
12/7/2018
342.00
Total 540 - Vehicle Maintenance
Total 50 - Public Works & Engineering
Department: 65 - Emergency Management Agency
Police Department
Division: 630 - Support Services
Total 630 - Support Services
Total 60 - Police Department
Page 13 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
196 6195 Miscellaneous
Contractual
Services
3429 Carroll, Beverly S EMCC18-3 EMA Contractual Services 3rd
Qtr 2018
625.00
197 6195 Miscellaneous
Contractual
Services
3429 Carroll, Beverly S TC18-3 Citizen Corps Contractual
Services 3rd Qtr 2018
625.00
198 7000 Office Supplies 1389 Garvey's Office
Products Inc
PINV1630409 2 Desk Lamps, One 3x4
Pinboard, Etc.
341.80
199 7300 Uniforms 1489 JG Uniforms Inc 44650 2 Pair of Uniform Pants for
New Volunteer
79.70
200 7300 Uniforms 1489 JG Uniforms Inc 44652 2 Pair of Uniform Pants for
New Volunteer
79.70
201 7550 Miscellaneous
Expenses
1076 Sam's Club Direct 1248 Water for Rehab & Coffee for
EOC
160.76
202 7550 Miscellaneous
Expenses
1076 Sam's Club Direct 7791 Candy for Pumpkin Patrol on
Oct 31, 2018
187.62
2,441.58
203 6195 Miscellaneous
Contractual
Services
2031 Rebel's Trophies Inc 77949 Engraving Retirement Badge -
1 Paramedic
39.50
39.50
204 5345 Post-Employment
Testing
1015 Alexian Brothers
Corporate Health Svcs
666161 Annual Physical 10/19/2018 477.00
205 6035 Dispatch Services 5973 Emergency Twenty
Four Inc
57699 Elevator Alarm Charges -
October 2018
1,646.00
206 6115 Licensing/Titles 1267 Northwest Community
Hospital
Oct 30, 2018 System Re-Entry-1 Paramedic 128.75
207 7025 Supplies -
Custodial
1304 HP Products I4204156 Disinfectant Foam Cleaner &
Laundry Detergent-Sta 63
269.84
208 7035 Supplies -
Equipment R&M
1080 Air One Equipment Inc 137314 10 G1 Regulators, 6 Quick
Release Snaphooks
172.90
209 7200 Other Supplies 1076 Sam's Club Direct 7565 42 Cases Bottled Water for
Rigs - Station 63
141.12
210 7200 Other Supplies 1571 Welding Industrial
Supply
R 2310943 15 Oxygen Cylinders - October
2018
191.03
211 7300 Uniforms 3212 On Time Embroidery
Inc
55148 2 Cargo Pocket Pants, 1 4-
Pocket Pants - 1 Paramedic
164.00
212 7300 Uniforms 3212 On Time Embroidery
Inc
55805 Athletic Oxford Safety Toe
Shoes - 1 Paramedic
89.00
Total 65 - Emergency Management Agency
Fire Department
Division: 100 - Administration
Total 100 - Administration
Division: 710 - Emergency Services
Page 14 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
213 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55150 3 T-Shirts, 2 Shorts, Zip Job
Shirt, Twill Cap - 1 Paramedic
149.00
214 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55630 L/S T-Shirt, Polo, Zip Job Shirt,
Knit Cap - 1 Paramedic
146.00
215 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55631 3 T-Shirts, 1 Zip Job Shirt - 1
Paramedic
92.00
216 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55632 5 T-Shirts, 3 Polos, Belt,
Shorts - 1 Paramedic
216.00
217 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55737 2 T-Shirts, 2 Pants, 2 Polos - 1
Paramedic
214.00
218 7300 Uniforms 3212 On Time Embroidery
Inc
ES 55786 3 T-Shirts, Pants, Knit Cap, Zip
Boots - 1 Paramedic
227.00
219 7300 Uniforms 3212 On Time Embroidery
Inc
O 55757 Alterations - 1 Lieutenant 24.00
220 7300 Uniforms 3212 On Time Embroidery
Inc
OE 54249 3 Polos, Class A Cap - 1
Battalion Chief
245.00
221 7300 Uniforms 3212 On Time Embroidery
Inc
OES 55197 5 T-Shirts, Polo, Belt - 1
Battalion Chief
165.00
222 7300 Uniforms 3212 On Time Embroidery
Inc
OES 55756 2 L/S T-Shirts, 2 New
Dimension Shirts, 2 T-Shirts -
1 Engineer
224.00
223 7300 Uniforms 3212 On Time Embroidery
Inc
S 55633 2 T-Shirts, 2 Pants - 1
Paramedic
122.00
224 7300 Uniforms 3212 On Time Embroidery
Inc
S 55785 3 T-Shirts, 1 Cargo Pocket
Pants - 1 Lieutenant
93.00
225 7300 Uniforms 3212 On Time Embroidery
Inc
S 55908 3 T-Shirts, 2 Cargo Pocket
Pants - 1 Paramedic
139.00
226 7300 Uniforms 3212 On Time Embroidery
Inc
S 56282 3 T-Shirts, Shorts - 1
Paramedic
52.00
227 7300 Uniforms 3212 On Time Embroidery
Inc
S 56363 4 T-Shirts, 1 Cargo Pocket
Pants - 1 Lieutenant
92.00
5,479.64
228 7200 Other Supplies 1046 Hinckley Spring Water
Co
2533573 111018 Water Supply Delivered
10/18/2018
(0.76)
(0.76)
5,518.38
229 5340 Pre-Employment
Testing
5213 Shaughnessy, Kevin W 10/28/2018 Pre-Employment Polygraph
Test-5 Fire Candidates 10/28-
11/01/18
1,125.00
Division: 720 - Fire Prevention
Total 720 - Fire Prevention
Total 70 - Fire Department
Total 710 - Emergency Services
Department: 75 - Fire & Police Commission
Page 15 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
230 5340 Pre-Employment
Testing
5372 COPS & FIRE Personnel
Testing Service
105046 Pre-Employment Psych
Testing for 1 PD candidate
10/26/2018
450.00
231 5340 Pre-Employment
Testing
1483 Personnel Evaluation
Inc
29885 Pre-Employment PEP Testing
for 6 Fire Candidates 10/16-
10/22/2018
120.00
1,695.00
232 6015 Communication
Services
1027 Call One 11/15/2018 Communications Service
11/15-12/14/2018
5,228.42
233 6025 Administrative
Services
1005 A/R Concepts Inc CDP101 Aug 2018 Collection Services August
2018 - Parking Tickets
22.41
234 6500 Subsidy -
Historical
Museum
1717 Des Plaines Historical
Society
Dec 2018 Dec 2018 Subsidy for the Des
Plaines Historical Society
4,166.63
9,417.46
591,189.35
235 6000 Professional
Services
1123 Christopher B Burke
Engineering LTD
147032 Engr Services-River Rd
Streetscape 09/30-
10/27/2018
2,069.50
236 6000 Professional
Services
1123 Christopher B Burke
Engineering LTD
147034 Design Engr-Downtown
Streetscape Ph 4 09/30-
10/27/2018
2,522.00
237 6005 Legal Fees 3447 Holland & Knight LLP 5743666 10-18 Non-Retainer
Redevelopment
1,242.00
238 6195 Miscellaneous
Contractual
Services
7371 Gilco Scaffolding
Company LLC
7247 Sidewalk Canopy Rental -
10/03-10/30/2018
300.00
239 6315 R&M Buildings &
Structures
7506 Otto Baum Company
Inc
Pay App #1 Library Exterior Sealants
Project - 10/15-10/26/2018, R-
178-18
58,927.50
240 6325 R&M Street Lights 1044 H&H Electric Co 31731 Streetlight Repair - River &
Pearson - 10/10/2018
647.00
241 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
9084991 Bushings, PTFE Tape, Sealant,
Measure Wheel, Pencils &
Pipe
213.52
242 7050 Supplies -
Streetscape
1941 Global Equipment
Company
113100684 Replacement Benches - Metro
Square
2,064.75
243 7110 Natural Gas 1064 Nicor 11/12/16
x550488
Natural Gas Service 10/12-
11/11/2018
73.39
244 7110 Natural Gas 1064 Nicor 11/12/18
x603131
Natural Gas Service 10/11-
11/11/2018
69.61
Total 90 - Overhead
Total 100 - General Fund
Fund: 201 - TIF #1 Downtown Fund
Total 75 - Fire & Police Commission
Department: 90 - Overhead
Page 16 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
245 8100 Improvements 3281 Alliance Contractors
Inc
2018-River3-P3 R-141-18 Contract 62267
River Rd Recon 10/01-
10/31/2018
5,334.15
73,463.42
246 6000 Professional
Services
1123 Christopher B Burke
Engineering LTD
147031 Construction Engr-Orchard Pl
Improvements 09/30-
10/27/2018
24,459.00
247 6000 Professional
Services
1123 Christopher B Burke
Engineering LTD
147033 Const Engr-Mannheim Rd & St
Lighting Improv 09/30-
10/27/2018
3,648.00
248 6005 Legal Fees 3447 Holland & Knight LLP 5743656 10-18 Non-Retainer TIF #7
Matters
420.00
249 6005 Legal Fees 3447 Holland & Knight LLP 5743698 10-18 Non-Retainer TIF #7
Matters
297.00
28,824.00
250 6155 Sidewalk
Improvements
7328 Whiteline
Construction Inc
2018-0-P6 R-109-18 2018 CIP Concrete
10/13-11/2/2018
50,000.00
251 6330 R&M Traffic
Signals
1139 Cook County of Illinois 2018-3 Traffic Signal Maint-Dempster
& Potter 07/01-09/30/2018
1,026.00
252 6330 R&M Traffic
Signals
1206 Illinois, State of 54817 State Traffic Signal
Maintenance 07/01-
09/30/2018
9,621.30
253 8100 Improvements 7328 Whiteline
Construction Inc
2018-0-P6 R-109-18 Contractor 2018 CIP
Concrete 10/13-11/2/2018
50,000.00
110,647.30
254 6570 Subsidy -
Residential Rehab
1264 North West Housing
Partnership
09/30/18 HRP 57 Home Repair Delivery B17
8/15/2018-09/30/2018
1,258.02
255 6570 Subsidy -
Residential Rehab
7569 C and S General
Contractors Inc
09/30/18 HRP 57 Home Repair Program B17
08/15/2018--09/30/2018
24,000.00
256 6570 Subsidy -
Residential Rehab
1264 North West Housing
Partnership
HR July-Sep 2018 Home Repair Admin B17 -
10/1/17-09/30/2018
12,985.99
38,244.01
257 6000 Professional
Services
1394 Gewalt Hamilton
Associates Inc
4816.200-27 Engr -Lee @ Forest Traffic
Signalization Ph 2 08/20-
09/23/2018
3,710.53
Fund: 230 - Motor Fuel Tax Fund
Total 230 - Motor Fuel Tax Fund
Fund: 240 - CDBG Fund
Total 240 - CDBG Fund
Total 201 - TIF #1 Downtown Fund
Fund: 207 - TIF #7 Mannheim/Higgins South
Total 207 - TIF #7 Mannheim/Higgins South
Fund: 250 - Grant Projects Fund
Program: 2520 - Capital Grants
Page 17 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
258 6005 Legal Fees 6997 Walker Wilcox
Matousek LLP
138314 Legal Svcs - 2250 Ballard Rd
08/02/2018
115.50
259 8100 Improvements 1355 MQ Construction
Company
2018-D-P2 R-182-18 -2018 CIP Contract D
Alleys Improv 10/14-
11/2/2018
284,324.76
260 8100 Improvements 3281 Alliance Contractors
Inc
2018-River3-P3 R-141-18 Contract 62267
River Rd Recon 10/01-
10/31/2018
334,904.55
623,055.34
623,055.34
261 6000 Professional
Services
1123 Christopher B Burke
Engineering LTD
147036 Task Order 13-Constr Engr -
2018 CIP Concrete 09/30-
10/27/2018
22,440.00
262 6000 Professional
Services
2506 Trotter & Associates
Inc
15029 TO #4 Algonquin Lift Station
Pre-Design 09/20-10/25/2018
3,197.00
263 6000 Professional
Services
5659 V3 Companies of
Illinois Ltd
17050-14 Engr Svcs-S-Curve Bike/Ped
Underpass Ph 1 09/30-
10/27/2018
16,357.28
264 6000 Professional
Services
1394 Gewalt Hamilton
Associates Inc
4816.200-27 Engr -Lee @ Forest Traffic
Signalization Ph 2 08/20-
09/23/2018
3,710.53
265 6000 Professional
Services
1199 Spaceco Inc 76955 Task Order 1 - 2017 CIP
Construction Engr 09/30-
10/27/2018
5,028.75
266 6000 Professional
Services
1199 Spaceco Inc 76956 Construction Engr-2018 CIP
Cont A & B 09/30-10-27-2018
39,735.00
267 6005 Legal Fees 3447 Holland & Knight LLP 5743706 10-18 Non-Retainer Rand
Road Sidepath Petition
420.00
268 6155 Sidewalk
Improvements
7328 Whiteline
Construction Inc
2018-0-P6 R-109-18 Contractor 2018 CIP
Concrete 10/13-11/2/2018
48,084.20
269 7065 Supplies - Capital
Maintenance
1067 Orange Crush 66567 7.08 Tons Asphalt - Pavement
Restoration - 10/30/2018, R-
60-18
110.87
270 7065 Supplies - Capital
Maintenance
1067 Orange Crush 66884 12.17 Tons Asphalt -
Mainbreak Repair -
11/02/2018
190.58
271 8100 Improvements 1364 Martam Construction 2017-A-P9 FINAL R-91-17 - 2017 CIP Cont A
Street & Utility 11/13/2018
4,000.00
272 8100 Improvements 1067 Orange Crush 2018-B-P7 R-88-18 2018 CIP Cont B St &
Utilities 10/05-11/03/2018
275,830.20
Total 250 - Grant Projects Fund
Fund: 400 - Capital Projects Fund
Total 2520 - Capital Grants
Page 18 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
273 8100 Improvements 1355 MQ Construction
Company
2018-D-P2 R-182-18 -2018 CIP Contract D
Alleys Improv 10/14-
11/2/2018
285,464.34
704,568.75
274 4601 New Construction
- Sale of Water
7575 NPL Refund 10/19/18 Hydrant Usage Refund
10/19/2018
(154.72)
275 4601 New Construction
- Sale of Water
7577 On Site Pressure
Washing
Refund 11/06/18 Hydrant Usage Refund
11/06/2018
(823.52)
(978.24)
276 6015 Communication
Services
1027 Call One 11/15/2018 Communications Service
11/15-12/14/2018
547.37
277 6040 Waste Hauling &
Debris Removal
7144 Sivi Group LLC, The 478 120 Loads Spoils and Stone -
10/22-10/25/2018, R-184-17
13,587.35
278 6115 Licensing/Titles 1710 Cumberland
Servicenter Inc
46160 30 Safety Lane Coupons 138.00
279 6180 Water Sample
Testing
1642 Suburban
Laboratories, Inc
159401 IEPA Coliform & UCMR4
Testing - 09/04-
09/09/25/2018
1,225.00
280 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180661 61 Meter Bench Tests -
10/25/2018
1,475.20
281 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180662 48 Meter Bench Tests -
10/25/2018
1,496.25
282 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180663 11 Meter Bench Tests -
10/25/2018
614.25
283 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180667 6 Meter Bench Tests -
10/29/2018
139.40
284 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180697 62 Meter Bench Tests -
11/07/2018-11/08/2018
1,485.85
285 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180698 24 Meter Bench Tests -
11/09/2018-11/12/2018
1,416.75
286 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180699 51 Meter Bench Tests -
11/07/2018-11/08/2018
1,499.40
Total 400 - Capital Projects Fund
Fund: 500 - Water/Sewer Fund
Division: 000 - Non Divisional
Total 000 - Non Divisional
Division: 550 - Water Systems
Page 19 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
287 6195 Miscellaneous
Contractual
Services
1467 HBK Water Meter
Service Inc
180700 51 Meter Bench Tests -
11/08/2018
1,499.40
288 6195 Miscellaneous
Contractual
Services
4321 Luppino Plumbing &
Sewer Co
5930 Kohler Cartridge Replacement
- 10/26/2018
195.00
289 6195 Miscellaneous
Contractual
Services
6992 Core & Main LP J715541 Meter Installations -
10/8/2018-10/14/2018, R-8-
18
12,315.00
290 6195 Miscellaneous
Contractual
Services
6992 Core & Main LP J716021 Meter Installations -
10/15/2018-10/21/2018, R-8-
18
13,996.00
291 6195 Miscellaneous
Contractual
Services
5635 Weber Group
Management Inc
WG18-297 Maple St Water Plant
Asbestos Removal -
11/04/2018
4,850.00
292 6335 R&M Water
Distribution
System
1328 John Neri Construction
Company Inc
102218 36" Transmission Main
Repairs - Extras
7,792.00
293 7020 Supplies - Safety 1703 Prosafety Inc 2/854770 Hip Boots, Slush Boots, &
Hard Hat
217.40
294 7030 Supplies - Tools &
Hardware
1057 Menard Incorporated 24210 Torch, Gas Cylinder, Heat
Shrink, Tape, & Screwdriver
70.12
295 7030 Supplies - Tools &
Hardware
1274 O'Leary's Contractors
Equipment & Supply Inc
274623 16" Saw Blade 195.00
296 7030 Supplies - Tools &
Hardware
1047 Home Depot Credit
Svcs
4013491 Punch Set, Saw Blades, Drill
Bits, & Batteries
434.80
297 7035 Supplies -
Equipment R&M
1047 Home Depot Credit
Svcs
6590378 Batteries & Screws 39.39
298 7040 Supplies - Vehicle
R&M
1047 Home Depot Credit
Svcs
6590377 3 Bottles Engine Degreaser -
Stock
14.94
299 7045 Supplies - Building
R&M
1057 Menard Incorporated 25740 Light Bulbs & Batteries -
Maple St Pump Station
59.90
300 7045 Supplies - Building
R&M
1047 Home Depot Credit
Svcs
8620256 Poly Sheeting, Sprayer,
Bleach, Tape, Buckets, Anchor
Line, Etc
218.22
301 7050 Supplies -
Streetscape
1347 Lurvey Landscape
Supply
T1-10271457 2.0 Cu Yds Top Soil -
10/12/2018
53.80
302 7050 Supplies -
Streetscape
1347 Lurvey Landscape
Supply
T1-10272583 2.0 Cu Yds Top Soil - Water
Main Restorations -
10/19/2018
53.80
303 7050 Supplies -
Streetscape
1347 Lurvey Landscape
Supply
T1-10272619 2.0 Cu Yds Top Soil - Water
Main Restorations -
10/19/2018
53.80
304 7070 Supplies - Water
System
Maintenance
1047 Home Depot Credit
Svcs
1093366 Paint Sticks, Brushes & Mixer 34.12
Page 20 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
305 7070 Supplies - Water
System
Maintenance
1709 Ziebell Water Service
Products Inc
243608-000 2 Brass Caps 50.62
306 7070 Supplies - Water
System
Maintenance
1709 Ziebell Water Service
Products Inc
243761-000 Megalug Restraints, Gaskets,
Nuts, & Bolts
1,067.00
307 7070 Supplies - Water
System
Maintenance
1274 O'Leary's Contractors
Equipment & Supply Inc
270167 2 PVC Hoses 84.00
308 7070 Supplies - Water
System
Maintenance
1527 Sherwin Williams 3334-0 Paint for CIP 29.94
309 7070 Supplies - Water
System
Maintenance
7144 Sivi Group LLC, The 478 120 Loads Spoils and Stone -
10/22-10/25/2018, R-184-17
4,529.12
310 7070 Supplies - Water
System
Maintenance
1047 Home Depot Credit
Svcs
8070841 (2) 4x4x10 Timbers 27.96
311 7070 Supplies - Water
System
Maintenance
1072 Prairie Material 888794645 1.5 Cu Yds Concrete - Water
Main Repairs - 10/02/2018
228.00
312 7070 Supplies - Water
System
Maintenance
1072 Prairie Material 888819665 3.5 Cu Yds Concrete - Street
Repair - 10/18/2018
690.83
313 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J708571 (3) 2" Meters 1,569.00
314 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J713905 6" Valve Box Tops - River Rd.
Project
594.00
315 7070 Supplies - Water
System
Maintenance
6992 Core & Main LP J767542 B-Boxes, Bushings, Lead
Packs, Straps, Etc.
1,239.00
316 7120 Gasoline 5415 Gas Depot Inc 62740-1 5,500 Gals Unleaded Fuel,
Delivered 10/30/2018
906.68
317 7130 Diesel 5415 Gas Depot Inc 62741-1 2,500 Gals Bio-Diesel Fuel,
Delivered 10/30/2018
161.11
318 7150 Water Treatment
Chemicals
1082 Alexander Chemical
Corporation
SCL 10021325 8 Cylinder Refund (800.00)
319 7150 Water Treatment
Chemicals
1082 Alexander Chemical
Corporation
SLS 10075245 8 Containers Chlorine &
Deposit
1,922.00
320 7200 Other Supplies 2053 USA Bluebook 736114 Water Leak Dye Test Kit 70.95
78,087.72
321 6015 Communication
Services
1027 Call One 11/15/2018 Communications Service
11/15-12/14/2018
420.13
Total 550 - Water Systems
Division: 560 - Sewer Systems
Page 21 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
322 6040 Waste Hauling &
Debris Removal
7144 Sivi Group LLC, The 478 120 Loads Spoils and Stone -
10/22-10/25/2018, R-184-17
1,509.71
323 6115 Licensing/Titles 1710 Cumberland
Servicenter Inc
46160 30 Safety Lane Coupons 69.00
324 7000 Office Supplies 1644 Warehouse Direct Inc 4093647-0 Pens, Copy Paper, Pads,
Calendar, Highlighters, Etc
117.45
325 7035 Supplies -
Equipment R&M
4640 Albany Steel & Brass
Corporation
043388 Replacement Rod Cable &
Cutters
1,334.58
326 7040 Supplies - Vehicle
R&M
1062 NAPA of Des Plaines 5741-706069 Core Deposit Refund - PW
8026
(22.00)
327 7040 Supplies - Vehicle
R&M
1202 Standard Equipment
Co
P10280 Male Plug & Female
Connector -PW 8020
69.24
328 7050 Supplies -
Streetscape
1437 Des Plaines Material &
Supply LLC
295747 4.0 Cu Yds Top Soil -
Restorations - 10/16/2018
96.00
329 7050 Supplies -
Streetscape
1437 Des Plaines Material &
Supply LLC
296944 3.0 Cu Yds Top Soil -
Restorations - 10/23/2018
72.00
330 7050 Supplies -
Streetscape
1437 Des Plaines Material &
Supply LLC
297129 3.0 Cu Yds Top Soil -
Restorations - 10/24/2018
72.00
331 7075 Supplies - Sewer
System
Maintenance
1057 Menard Incorporated 26143 42 Bags Mortar Mix 262.50
332 7075 Supplies - Sewer
System
Maintenance
1057 Menard Incorporated 26144 14 Bags Mortar Mix 87.50
333 7075 Supplies - Sewer
System
Maintenance
1255 Neenah Foundry
Company
298011 8 Sewer Castings 2,146.00
334 7075 Supplies - Sewer
System
Maintenance
6224 Bumper to Bumper 408-1160347 Mobilith Grease for Sluice
Gate Maintenance
415.92
335 7075 Supplies - Sewer
System
Maintenance
7144 Sivi Group LLC, The 478 120 Loads Spoils and Stone -
10/22-10/25/2018, R-184-17
3,019.41
336 7075 Supplies - Sewer
System
Maintenance
1072 Prairie Material 888828128 1.25 Cu Yds Concrete - 1633
River St - 10/23/2018
190.00
337 7075 Supplies - Sewer
System
Maintenance
1072 Prairie Material 888830220 1.5 Cu Yds Concrete - 773
Mark - 10/24/2018
228.00
338 7120 Gasoline 5415 Gas Depot Inc 62740-1 5,500 Gals Unleaded Fuel,
Delivered 10/30/2018
435.25
339 7130 Diesel 5415 Gas Depot Inc 62741-1 2,500 Gals Bio-Diesel Fuel,
Delivered 10/30/2018
677.20
11,199.89Total 560 - Sewer Systems
Page 22 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
340 6000 Professional
Services
2506 Trotter & Associates
Inc
15030 Task Order #3 Bid &
Construction Engineering
Services 10/22/2018
183.00
341 8100 Improvements 1067 Orange Crush 2018-B-P7 R-88-18 2018 CIP Cont B St &
Utilities 10/05-11/03/2018
14,173.20
342 8100 Improvements 3281 Alliance Contractors
Inc
2018-River3-P3 R-141-18 Contract 62267
River Rd Recon 10/01-
10/31/2018
47,151.24
61,507.44
149,816.81
343 6015 Communication
Services
1027 Call One 11/15/2018 Communications Service
11/15-12/14/2018
167.75
344 6015 Communication
Services
1027 Call One 11/15/2018 Communications Service
11/15-12/14/2018
820.17
345 6320 R&M Parking Lots 5698 Doors Done Right Inc 9608 NW Basement Stairwell Door -
Library - 08/30/2018
1,630.00
346 6320 R&M Parking Lots 2350 Anderson Elevator Co INV-03783-
N3L5X1
Elevator Inspections -
November 2018
280.17
347 6320 R&M Parking Lots 2350 Anderson Elevator Co INV-03783-
N3L5X1
Elevator Inspections -
November 2018
139.80
3,037.89
348 7060 Supplies - Parking
Lots
1047 Home Depot Credit
Svcs
0080098 4 Flat Bar Aluminum Plates -
Cumberland Station
40.84
349 7540 Land Lease 1165 Union Pacific Railroad Oct 2018 Parking Fees Oct 2018 3,062.08
3,102.92
350 5350 Substance Abuse
Program
1015 Alexian Brothers
Corporate Health Svcs
664957 DPPD Special Unit Testing
10/03/2018
75.00
351 5570 Self Insured P&L
Expense
1089 Autokrafters of Des
Plaines
1424 Auto Repair - Police -
10/31/2018
969.41
352 6005 Legal Fees 3447 Holland & Knight LLP 5743624 10-18 Non-Retainer PSEBA
Proceedings
112.00
353 6005 Legal Fees 3447 Holland & Knight LLP 5743691 10-18 Non-Retainer PSEBA
Proceedings
1,440.00
2,596.41
Fund: 510 - City Owned Parking Fund
Total 510 - City Owned Parking Fund
Fund: 520 - Metra Leased Parking Fund
Total 520 - Metra Leased Parking Fund
Division: 580 - CIP - Water/Sewer
Total 580 - CIP - Water/Sewer
Total 500 - Water/Sewer Fund
Fund: 600 - Risk Management Fund
Total 600 - Risk Management Fund
Page 23 of 34
Line #Vendor Invoice Invoice Description Amount
City of Des Plaines
Warrant Register 12/03/2018
Account
354 6195 Miscellaneous
Contractual
Services
1412 Discovery Benefits Inc 0000943219-IN Commuter-Monthly & FSA-
Monthly 10/01-10/31/2018
545.00
545.00
355 2229 Event - Holiday
Lighting
1431 Optimist Club of Des
Plaines
12/07/2018 2018 Holiday Lighting
Ceremony Trees
800.00
356 2229 Event - Holiday
Lighting
1717 Des Plaines Historical
Society
12/07/2018 2018 Holiday Lighting
Ceremony Refreshments
250.00
357 2229 Event - Holiday
Lighting
2297 Salvation Army, The 12/07/2018 2018 Holiday Lighting
Ceremony Performance &
Refreshments
500.00
358 2229 Event - Holiday
Lighting
2336 Maine West High
School
12/07/2018 2018 Holiday Lighting
Ceremony Performances
500.00
359 2229 Event - Holiday
Lighting
3293 Des Plaines Arts
Council
12/07/2018 2018 Holiday Lighting
Ceremony Performance
250.00
360 2229 Event - Holiday
Lighting
6458 Choo-Choo Grill Inc 12/07/2018 2018 Holiday Lighting
Ceremony Refreshments
250.00
361 2462 Compliance
Bonds - Public
Improvement
Surety
7524 Vanguard Des Plaines
Apartments LP
Refund 12/03/18 Public Imp Guaranty
Reduction #2 Covington Apts
12/3/18 R-210-18
873,380.75
362 2464 Hydrant Deposits 7575 NPL Refund 10/19/18 Hydrant Usage Refund
10/19/2018
1,100.00
363 2464 Hydrant Deposits 7577 On Site Pressure
Washing
Refund 11/06/18 Hydrant Usage Refund
11/06/2018
1,100.00
364 2486 Additional
Contracts -
Engineering
1067 Orange Crush 2018-B-P7 R-88-18 2018 CIP Cont B St &
Utilities 10/05-11/03/2018
892.26
365 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5743670 10-18 Reimb Redevelopment 1,422.00
366 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5743686 10-18 Reimb Redevelopment 3,936.00
367 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5743688 10-18 Reimb Redevelopment 237.00
368 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5743693 10-18 Reimb Redevelopment 256.50
369 2493 Escrow - CED
Development
3447 Holland & Knight LLP 5743699 10-18 Reimb Redevelopment 540.00
885,414.51
3,214,505.71Grand Total
Total 610 - Health Benefits Fund
Fund: 700 - Escrow Fund
Total 700 - Escrow Fund
Fund: 610 - Health Benefits Fund
Page 24 of 34
Line #Vendor Invoice Invoice Description Amount
370 6015 Communication
Services
1010 AT&T Mobility 28702533395911
18
Communications Service
10/04-11/03/2018
183.93
183.93
371 5560 Unemployment
Claims
1048 IDES IL Dept of
Employment Security
DC 684000703 Unemployment Claims 3rd
Qtr 2018 ID 19179446487
1,154.39
1,154.39
1,338.32
372 6315 R&M Buildings &
Structures
7579 Julia Bissing Capozolli
Trust
11/15/2018 Easement Agreement R 10.00
10.00
10.00
373 6015 Communication
Services
1009 AT&T 847R18054610-18 Communications Service
10/28-11/27/2018
63.59
63.59
63.59
1,411.91
374 4270 State Grants 5044 Illinois Liquor Control
Commission
Grant Refund Unused Portion of FY16
Tobacco Grant ($6,600.00)
3,742.49
3,742.49
375 6195 Miscellaneous
Contractual
Services
7578 Peterson, Larissa FEMA Refund FEMA Flood Insurance
Reimbursement - FEMA 1935
Grant
6,691.80
6,691.80
10,434.29
11,846.20Grand Total
Program: 2520 - Capital Grants
Total 2520 - Capital Grants
Total 250 - Grant Projects Fund
Total 100 - General Fund
Fund: 250 - Grant Projects Fund
Program: 0000 - Non Program
Total 0000 - Non Program
Division: 630 - Support Services
Total 630 - Support Services
Total 60 - Police Department
Total 535 - Facilities & Grounds Maintenance
Total 50 - Public Works & Engineering
Police Department
Total 20 - City Administration
Public Works & Engineering
Division: 535 - Facilities & Grounds Maintenance
Division: 230 - Information Technology
Total 230 - Information Technology
Division: 250 - Human Resources
Total 250 - Human Resources
City of Des Plaines
Warrant Register 12/03/2018
Account
Fund: 100 - General Fund
City Administration
Manual Payments
Page 25 of 34
Line #Vendor Invoice Invoice Description Amount
376 2478 DUI Fines 1518 Intoximeters Inc PC - 21412 Repair Parts and Labor to Fix
Intoximeter 10/03/2018
662.00
662.00
377 7000 Office Supplies 5087 American Society of
Civil Engineers
PC - 21343 2 - 2019 Bridge Calendars 24.00
378 7310 Publications 1050 Journal & Topics PC - 21387 October 2018 Monthly
Subscription to Journal -
Mayor's Office
5.99
29.99
379 6115 Licensing/Titles 1453 International Institute
of Municipal Clerks
PC - 21447 One Time Fee Plaque &
Certification-CMC-Deputy
Clerk
115.00
115.00
144.99
380 5335 Travel Expenses 4444 Misc Vendor for
Procurement Card
PC - 21377 Taxi Back from Navy Pier Mtg
to Train for CM 10/17/18
12.00
381 5335 Travel Expenses 4444 Misc Vendor for
Procurement Card
PC - 21379 Taxi from Train to Navy Pier
for Mtg for CM 10/17/18
10.50
382 5335 Travel Expenses 4345 Metra Ogilvie QPS PC - 21440 10-Ride Train Ticket from Des
Plaines to Downtown for City
Mgr.
59.50
383 7310 Publications 1050 Journal & Topics PC - 21335 October 2018 Monthly
Subscription to Journal - CED
Dept
5.99
384 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21419 Polk Sound Bar System for 6th
Floor Conference Room
129.00
216.99
385 6195 Miscellaneous
Contractual
Services
5940 GoDaddy.Com LLC PC - 21336 Webfolder.desplaines.org
12/28/18 - 12/29/19
129.99
Bank of America
Total 00 - Non Departmental
Total 210 - City Manager
Division: 230 - Information Technology
Total 10 - Elected Office
City Administration
Division: 210 - City Manager
Division: 110 - Legislative
Total 110 - Legislative
Division: 120 - City Clerk
Total 120 - City Clerk
City of Des Plaines
Warrant Register 12/03/2018
Account
Fund: 100 - General Fund
Elected Office
Page 26 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
386 6195 Miscellaneous
Contractual
Services
6008 Network Solutions LLC PC - 21357 Cityofdesplaines.com 2 Yr &
Tasteofdesplaines.com 1 Yr
Renewals
159.94
387 6195 Miscellaneous
Contractual
Services
6008 Network Solutions LLC PC - 21395 Tasteofdesplaines.com
10/12/18 - 11/13/18
1.99
388 6195 Miscellaneous
Contractual
Services
6008 Network Solutions LLC PC - 21413 Dpcitynet.com Renewals
10/6/18 - 10/6/19
81.96
389 7000 Office Supplies 4348 Amazon.Com PC - 21446 Dymo Label Maker Tape for IT
Department
19.99
390 7200 Other Supplies 4348 Amazon.Com PC - 21345 Plastic Spoons and Forks for IT
Department
35.98
391 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21339 Wireless Keyboard / Mouse
Combo for City Use
199.50
392 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21340 HDMI Cable for City Use 88.97
393 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21346 iPhone Charging Cables for
City Use
27.97
394 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21347 iPhone Headphone Jack
Adapter for City Use
10.99
395 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21353 Keystone White Wall Plate for
IT Department
11.99
396 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21361 Surge Protectors for City Use 44.22
397 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21369 Dell Micro VESA Mount for IT
Department
59.96
398 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21370 HDMI Splitters for City Use 83.95
399 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21373 Micro USB Phone Car
Chargers for Police
Department
66.40
400 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21380 Extension Cord for Finance
Department
13.99
401 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21383 HDMI Splitters for City Use 56.97
402 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21392 D-Link 5 Port Switch for Fire
Department
14.03
403 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21444 Patch Panel Adapters and
HDMI Cables for City Use
352.04
1,460.83
404 6195 Miscellaneous
Contractual
Services
5096 iStock PC - 21398 Purchase Rights for Images
10/11-11/10/2018
40.00
Division: 240 - Media Services
Total 230 - Information Technology
Page 27 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
405 7300 Uniforms 1538 Lands' End Business
Outfitters
PC - 21385 35 Polo Shirts and Hoodies for
Media Crew
1,706.59
406 7310 Publications 1050 Journal & Topics PC - 21415 October 2018 Monthly
Subscription to Journal - Fire
Dept
5.99
407 7310 Publications 1050 Journal & Topics PC - 21428 October 2018 Monthly
Subscription to Journal -
Finance Dept
5.99
408 7310 Publications 1050 Journal & Topics PC - 21432 October 2018 Monthly
Subscription to Journal - City
Manager
5.99
409 7310 Publications 1050 Journal & Topics PC - 21438 October 2018 Monthly
Subscription to Journal -
Media Services
5.99
1,770.55
410 6530 Subsidy -
Community
Outreach
6665 P2W Inc NFP PC - 21429 (50) $5.00 Mc Donald Gift
Cards for Emergency
Assistance
250.00
411 6535 Subsidy - Youth
Commission
1076 Sam's Club Direct PC - 21338 Food Supplies for YC
Halloween Fest 10/27/2018
290.88
412 6535 Subsidy - Youth
Commission
6228 Charcoal Delights on
Oakton Inc
PC - 21350 (300) Hotdogs for YC
Halloween Fest 10/27/2018
480.00
413 6535 Subsidy - Youth
Commission
4413 Panera Bread
Company
PC - 21362 (9) Bagel Pack for YC Yes
Event 10/20/2018
125.91
414 6535 Subsidy - Youth
Commission
1076 Sam's Club Direct PC - 21366 Food for YC YES Event
10/20/2018
210.92
415 6535 Subsidy - Youth
Commission
5411 Dino Jump Western
Suburbs Inc
PC - 21396 Inflatable Bounce House YC
Halloween Fest 10/27/2018
465.00
416 6535 Subsidy - Youth
Commission
5411 Dino Jump Western
Suburbs Inc
PC - 21397 Inflatable Obstacle Course YC
YES Event 10/20/2018
325.00
417 6535 Subsidy - Youth
Commission
5888 Jimmy Johns PC - 21410 (30) Piece Party Platter for YC
YES Event 10/20/2018
198.47
418 6535 Subsidy - Youth
Commission
5288 Dunkin Donuts, Inc PC - 21411 (10) $5.00 Dunkin Donut Gift
Cards for YC YES Event
10/20/2018
50.00
419 6535 Subsidy - Youth
Commission
4347 Oriental Trading Co PC - 21421 YC Supplies for YES Event
10/20/2018-Shipment #2
84.41
420 6535 Subsidy - Youth
Commission
4347 Oriental Trading Co PC - 21422 YC Supplies for YES Event
10/20/2018- Shipment #1
8.17
2,488.76
5,937.13Total 20 - City Administration
Total 240 - Media Services
Division: 260 - Health & Human Services
Total 260 - Health & Human Services
Page 28 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
421 5325 Training 4360 Paypal PC - 21390 Federal Comply Payroll
Course 10/15/2018-
Compensation Specialist
197.00
422 5325 Training 1252 NIPSTA PC - 21405 NIPSTA Training 11/02/2018
& 01/25/2019-Asst Finance
Dir
206.30
423 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21450 Returned Money Counter (474.89)
(71.59)
424 5310 Membership
Dues
1447 International Code
Council Inc
PC - 21344 ICC Membership for Building
Inspector 1/1/2019-
12/31/2020
180.00
425 5325 Training 1214 Suburban Building
Officials Conference
PC - 21391 SBOC Training for Building
Official 10/18/2018
20.00
426 5325 Training 1454 Northwest BOCA PC - 21399 NWBOCA Training for 3 Code
Enforcement Inspectors
11/9/2018
240.00
427 5325 Training 1214 Suburban Building
Officials Conference
PC - 21407 SBOC Training for Building
Inspector 10/18/2018
20.00
428 5325 Training 1214 Suburban Building
Officials Conference
PC - 21408 SBOC Training Electrical
Inspector 10/18/2018
20.00
480.00
429 5320 Conferences 4444 Misc Vendor for
Procurement Card
PC - 21451 Lodging for IL APA Conference
for Senior Planner 9/26-
9/27/2018
134.47
430 5335 Travel Expenses 7032 Navy Pier Inc PC - 21371 ICSC Event Parking
10/18/2018
30.00
431 5335 Travel Expenses 7032 Navy Pier Inc PC - 21376 Parking for ICSC Event
10/17/2018
30.00
432 7310 Publications 1050 Journal & Topics PC - 21443 Online Subscription October
2018
5.99
200.46
433 6000 Professional
Services
4413 Panera Bread
Company
PC - 21364 Pastries and Coffee for
Restaurant Tour 10/19/2018
63.96
63.96
744.42Total 40 - Community Development
Division: 420 - Planning & Zoning
Total 420 - Planning & Zoning
Division: 430 - Economic Development
Total 430 - Economic Development
Community Development
Division: 410 - Building & Code Enforcement
Total 410 - Building & Code Enforcement
Department: 30 - Finance
Total 30 - Finance
Page 29 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
434 5310 Membership
Dues
5087 American Society of
Civil Engineers
PC - 21437 ASCE Membership & IL
Section Dues 01/01-12/31/19
Asst Dir PW/ENG
275.00
435 7310 Publications 5087 American Society of
Civil Engineers
PC - 21351 E-book Water Pipeline
Condition Assessment
82.50
357.50
436 5335 Travel Expenses 7032 Navy Pier Inc PC - 21372 Parking for ICSC 10/18/18 30.00
437 5335 Travel Expenses 7032 Navy Pier Inc PC - 21384 Parking for ICSC 10/16/18 30.00
60.00
438 7030 Supplies - Tools &
Hardware
4444 Misc Vendor for
Procurement Card
PC - 21389 Credit for Tax Charged (9.20)
439 7030 Supplies - Tools &
Hardware
4444 Misc Vendor for
Procurement Card
PC - 21417 PW Table Saw Brake Cartridge 156.36
440 7320 Equipment <
$5,000
4348 Amazon.Com PC - 21348 Portable Heater 2,249.94
2,397.10
441 5325 Training 4837 Radisson Hotel PC - 21418 EVT Training for Mechanic
9/30/18-10/5/18
768.50
442 5325 Training 4837 Radisson Hotel PC - 21434 EVT Training for Mechanics
Foreman 9/29/18-10/2/18
461.10
443 7110 Natural Gas 4315 Chicago GTI/Clean
Energy
PC - 21424 Natural Gasoline 10/03/2018 11.77
444 7110 Natural Gas 4315 Chicago GTI/Clean
Energy
PC - 21449 Natural Gasoline 9/27/2018 12.74
1,254.11
4,068.71
445 5310 Membership
Dues
1522 IL Association of Chiefs
of Police
PC - 21430 Membership Renewal
01/01/2019-12/31/2019-Chief
of Police
220.00
220.00
446 7200 Other Supplies 4177 Uline Inc PC - 21359 Handgun Evidence Boxes 95.05
447 7200 Other Supplies 4177 Uline Inc PC - 21414 Poly Evidence Bags, Gold
Bubble Mailer Envelopes
115.95
Total 100 - Administration
Division: 610 - Uniformed Patrol
Total 50 - Public Works & Engineering
Police Department
Division: 100 - Administration
Division: 535 - Facilities & Grounds Maintenance
Total 535 - Facilities & Grounds Maintenance
Division: 540 - Vehicle Maintenance
Total 540 - Vehicle Maintenance
Total 510 - Engineering
Division: 530 - Street Maintenance
Total 530 - Street Maintenance
Public Works & Engineering
Division: 510 - Engineering
Page 30 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
448 7200 Other Supplies 2509 Lynn Peavey Co PC - 21423 Evidence Bags, Swab Boxes,
Evidence Packing Tape
218.25
429.25
449 5325 Training 4418 EBS - Eventbrite PC - 21431 Refund Cancelled Class Badge
of Life 11/6-11/7/18-Traning
Ofcr
(259.00)
450 6135 Rentals 7464 Advantage Rent-A-Car PC - 21337 Toll Fee from Car Rental 6/21-
29/18 ORD-147078
1.90
451 6135 Rentals 7464 Advantage Rent-A-Car PC - 21420 Refund from Car Rental 6/21-
29/18 ORD-147077
(155.56)
452 7200 Other Supplies 4444 Misc Vendor for
Procurement Card
PC - 21342 5 Disc Duplicator (CD, DVD,
Blu-Ray)11/26/2018
570.00
453 7200 Other Supplies 4444 Misc Vendor for
Procurement Card
PC - 21435 Coffee Pot Decanter
11/2/2018
19.23
176.57
454 5325 Training 6995 Concerns of Police
Survivors Inc
PC - 21352 Training Course for Peer
Support Unit 11/09-
11/11/2018
300.00
455 7010 Supplies -
Community
Relations
4633 Walgreen Co PC - 21365 Candy for YMCA Halloween
Event 10/19/2018
78.96
456 7550 Miscellaneous
Expenses
4348 Amazon.Com PC - 21374 1 Pair Nike Gym Shoes for
Case 17-08597 (Arson)
159.01
457 7550 Miscellaneous
Expenses
4413 Panera Bread
Company
PC - 21381 Food for Sergeant Test
Assessors 10/17/2018
28.95
458 7550 Miscellaneous
Expenses
5888 Jimmy Johns PC - 21382 Food for Sergeant Test
Assessors 10/17/2018
150.63
459 7550 Miscellaneous
Expenses
4413 Panera Bread
Company
PC - 21386 Food for Sergeant Test
Assessors 10/16/2018
22.95
460 7550 Miscellaneous
Expenses
5888 Jimmy Johns PC - 21388 Food for Sergeant Test
Assessors 10/16/2018
146.56
461 7550 Miscellaneous
Expenses
2318 Jewel Food Stores PC - 21436 Cake for New Officer Swear In
on 10/01/2018
39.99
927.05
1,752.87
462 7300 Uniforms 6404 Red Wing Shoe Store PC - 21406 2 Pair of Uniform Boots For
New Volunteers
424.98
424.98
Total 60 - Police Department
Department: 65 - Emergency Management Agency
Total 65 - Emergency Management Agency
Division: 620 - Criminal Investigation
Total 620 - Criminal Investigation
Division: 630 - Support Services
Total 630 - Support Services
Total 610 - Uniformed Patrol
Page 31 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
463 5320 Conferences 5081 Marriott PC - 21375 Hotel-IL Fire Chief's Annual
Conference 10/14-
10/17/2018-Chief
469.20
464 5320 Conferences 5038 Lee St BP PC - 21378 Gas for IL Fire Chief's
Conference in Peoria 10/14-
10/17/2018
39.50
465 5325 Training 4418 EBS - Eventbrite PC - 21404 "Fully Involved" Class -
10/22/2018 - 1 Deputy Chief
63.44
466 8010 Furniture &
Fixtures
4392 Office Furniture
Resources
PC - 21349 New Office Chair-Deputy
Chief
400.00
972.14
467 5325 Training 5448 Holiday Inn - East
Peoria, IL
PC - 21341 Hotel for EVT Cert Class 11/01-
11/06/2018 - 1 Mechanic
591.36
468 5325 Training 2419 FireCompanies.com PC - 21439 Quarterly Website Training
11/02/2018 thru 01/31/2019
89.97
469 5325 Training 7048 EVT Certification
Commission Inc
PC - 21448 EVT Certification - 11/01-
11/05/2018 - 1 Mechanic
105.00
470 7200 Other Supplies 4348 Amazon.Com PC - 21358 Books for Promotional Testing 72.08
858.41
471 7200 Other Supplies 4348 Amazon.Com PC - 21354 (2) iPad Cases for Fire
Prevention
53.90
472 7200 Other Supplies 4348 Amazon.Com PC - 21355 2 iPad Cases 99.94
473 7550 Miscellaneous
Expenses
5130 Cumberland Bakery
Inc
PC - 21445 Bakery Items for Open House
09/29/2018
63.78
217.62
2,048.17
15,711.68
474 7320 Equipment <
$5,000
7351 School Outfitters LLC PC - 21441 Credit for Improper Delivery
in August
(148.83)
475 8010 Furniture &
Fixtures
7351 School Outfitters LLC PC - 21368 Storage Cabinet for Accident
Recon Unit
636.80
487.97
Fund: 260 - Asset Seizure Fund
Program: 2620 - DEA
Total 2620 - DEA
Total 70 - Fire Department
Total 100 - General Fund
Division: 710 - Emergency Services
Total 710 - Emergency Services
Division: 720 - Fire Prevention
Total 720 - Fire Prevention
Fire Department
Division: 100 - Administration
Total 100 - Administration
Page 32 of 34
Line #Vendor Invoice Invoice Description Amount
Bank of America
City of Des Plaines
Warrant Register 12/03/2018
Account
476 6115 Licensing/Titles 1744 IL Secretary of State PC - 21393 Squad #36 Processing Fee for
2019 Registration
2.37
477 6115 Licensing/Titles 1744 IL Secretary of State PC - 21394 Squad #36 Vehicle
Registration Renewal for 2019
101.00
478 6115 Licensing/Titles 1744 IL Secretary of State PC - 21400 Squad #31 Processing Fee for
2019 Registration
2.37
479 6115 Licensing/Titles 1744 IL Secretary of State PC - 21401 Squad #31 Vehicle
Registration Renewal for 2019
101.00
480 6115 Licensing/Titles 1744 IL Secretary of State PC - 21402 Squad #80 Processing Fee for
2019 Registration
2.37
481 6115 Licensing/Titles 1744 IL Secretary of State PC - 21403 Squad #80 Vehicle
Registration Renewal for 2019
101.00
482 7200 Other Supplies 5010 Petsmart Home Office,
Inc
PC - 21363 Food for K9 Jager 10/20/2018 129.98
483 7200 Other Supplies 4444 Misc Vendor for
Procurement Card
PC - 21367 (3) Pro Glo Lock Out Lights 103.25
484 7200 Other Supplies 5065 Pet Supplies Plus PC - 21433 Food for K9 Bane 10/02/2018 133.96
485 7200 Other Supplies 5065 Pet Supplies Plus PC - 21442 Food for K9 Jager 09/30/2018 66.98
744.28
1,232.25
486 2235 Escrow - Mayors
Initiatives
4292 Tap House Grill PC - 21356 2018 Restaurant Week - 2 Gift
Card Gifts
100.00
487 2235 Escrow - Mayors
Initiatives
4639 Google PC - 21360 2018 Restaurant Week
Google Ad Words 10/01-
10/28/2018
500.00
488 2235 Escrow - Mayors
Initiatives
4639 Google PC - 21416 2018 Restaurant Week
Google Ad Words 10/01-
10/28/2018
3.07
603.07
17,547.00Grand Total
Fund: 700 - Escrow Fund
Total 700 - Escrow Fund
Total 2640 - Forfeit
Total 260 - Asset Seizure Fund
Program: 2640 - Forfeit
Page 33 of 34
Amount Transfer Date
Automated Accounts Payable 3,214,505.71$ **12/3/2018
Manual Checks 11,846.20$ **11/16/2018
Payroll 1,262,576.08$ 11/21/2018
-$
Electronic Transfer Activity:
Bank of America Credit Card 17,547.00$ **11/20/2018
Chicago Water Bill ACH 143,645.79$ 11/30/2018
Postage Meter Direct Debits 6,573.05$ *11/19/2018
Utility Billing Refunds -$
First Merit Bank Fees 164.20$ 11/15/2018
FEMA Buyouts 246,000.00$ 11/16/2018
Debt Service -$
IMRF Payments -$
Employee Medical Trust -$
Total Cash Disbursements:4,902,858.03$
* Multiple transfers processed on and/or before date shown
** See attached report
Adopted by the City Council of Des Plaines
This Third Day of December 2018
Ayes ______ Nays _______ Absent _______
Jennifer L. Tsalapatanis, City Clerk
Matthew J. Bogusz, Mayor
City of Des Plaines
Warrant Register 12/03/2018
Summary
RHS Payout
Page 34 of 34
FINANCE DEPARTMENT
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5300
desplaines.org
Date: November 13, 2018
To: Michael G. Bartholomew, City Manager
From: Dorothy Wisniewski, Assistant City Manager/Director of Finance
Subject: 2019 Annual Budget Approval
Issue: For the City Council to adopt the 2019 Budget Resolution.
Analysis: The City Council held two budget hearings over the 2019 Proposed Budget document. The first
meeting was held on October 10th and the discussion covered the review of the General Fund. The second
Budget meeting was held on October 17th to review the Non-General Funds within the Budget document.
Within those discussions, the City Council voted and approved all expenditures, revenues, and the resulting
fund balances to support City services and projects.
Additionally, during these meetings, the City Council achieved a consensus on additional changes to be
included as part of the 2019 Final Budget document. Following is a financial summary reflecting the result
of this process along with a Resolution to adopt the 2019 Budget document.
2019 Budget snapshot: The Fiscal Year 2019 annual budget totals $165.8M (excluding transfers) or a $1.8M,
1.1% decrease over the 2018 Budget. The vast majority of this decrease is due to lower amount being
budgeted for the FEMA Property Buyout Grant in the grant projects fund.
Principal and interest expenses for the City’s outstanding debt for the 2019 fiscal year are budgeted at $4.4M
All of the debt service is paid by the City’s Tax Increment Financing (TIF) funds.
Table 1 below summarizes the final 2019 Budget changes approved by the City Council during the October
17th budget deliberation that were incorporated in the final 2019 Budget numbers. Based on the City Council
consensus, the expenditures were increased by $571.8K. A majority of the increase is related to additional
funding for the City Air Handling Unit Replacement as well as Cardiac Monitors for non-transport paramedic
vehicle.
MEMORANDUM
Page 1 of 6
Table 1
2019 Budget Changes Approved by the City Council
GL Account Description Amount
General Fund
100-50-535-0000.6315.001 City Hall Air Handling Unit 389,600
100-70-710-0000.8015 Cardiac Monitors 154,075
100-70-710-0000.8015 RED Center Station Alerting (1 of 3) 28,165
Total General 571,840
2018 Projected Amount Adjustment
100-70-710-0000.5015 Fire Department Supervisory Overtime Adjustment 58,106
100-70-710-0000.5020 Fire Department Non-Supervisory Overtime Adjustment 102,792
Total 2018 General Fund 160,898
Exhibit A, ‘2019 Budget at a Glance’ summarizes the final figures to date as they pertain to revenues,
expenditures, and transfers in/out. Additionally, included for your information is the Fund Balances vs.
Financial Policy Requirements chart.
Recommendation: I recommend the City Council adopt the attached resolution approving the 2019 Budget
document.
Attachments:
Attachment 1: Resolution R-213-18 - Approving the 2019 Annual Budget
Exhibit A: 2019 Budget at a Glance
Attachment 2: Fund Balances vs. Financial Policy Requirements
Page 2 of 6
1
CITY OF DES PLAINES
RESOLUTION R - 213 - 18
A RESOLUTION APPROVING THE 2019 ANNUAL
BUDGET FOR THE CITY OF DES PLAINES.
WHEREAS, the City is a home rule municipal corporation in accordance with Article VII,
Section 6(a) of the Constitution of the State of Illinois of 1970; and
WHEREAS, the City desires to establish a budget to plan for and help satisfy the operating
needs of the City; and
WHEREAS, the City Council met two times in Special Meetings and reviewed and revised
the proposed 2019 Annual Budget for the City of Des Plaines; and
WHEREAS, the City Council has determined that it is in the best interest of the City of
Des Plaines to adopt the 2019 Annual Budget;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Des Plaines,
Cook County, Illinois, in the exercise of its home rule powers, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part
of, this Ordinance as the findings of the City Council.
SECTION 2: ADOPTION OF 2019 ANNUAL BUDGET. The Mayor and City Council
hereby approve and adopt the 2019 Annual Budget, a summary of which, titled "2019 Budget at a
Glance", is attached to this Resolution as Exhibit A.
SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval according to law.
[SIGNATURE PAGE FOLLOWS]
Attachment 1 Page 3 of 6
2
PASSED this _____ day of ____________, 2018.
APPROVED this _____ day of _____________, 2018.
VOTE: AYES _____ NAYS _____ ABSENT _____
MAYOR
ATTEST: Approved as to form:
CITY CLERK Peter M. Friedman, General Counsel
DP-Resolution Approving the City Budget (2019)
Attachment 1 Page 4 of 6
3
1/1/2019 12/31/2019
Projected 2019 2019 2019 2019 Projected Ending
Fund Balance Transfer's Budgeted Budgeted Transfer's Fund Balance
Fund Name (Deficit)In Revenues Expenditures Out (Deficit)
General Fund 48,907,115 217,758 63,796,240 70,228,112 1,775,700 40,917,301
Nonspendable 26,879,714 - - - - 28,644,829
Assigned - - - - - 5,525,000
Unassigned 26,577,401 - - - - 17,797,472
TIF #1 6,791,262 - 5,237,047 10,174,322 119,000 1,734,987
TIF #3 (3,286,837) - 1,718,190 1,917,483 6,000 (3,492,130)
TIF #5 202,011 - 156,591 183,275 - 175,327
TIF #6 (12,717,585) - 97,558 1,299,231 3,000 (13,922,258)
TIF #7 (2,136,475) - 68,378 28,670 49,000 (2,145,767)
Motor Fuel Tax 809,449 - 1,407,500 1,608,455 - 608,494
CDBG - - 300,348 300,348 - -
Grant Projects (1,612,472) 1,510,588 18,360,393 19,820,958 - (1,562,449)
Gaming Tax 19,276,051 - 24,100,000 15,600,000 8,400,000 19,376,051
Emergency Telephone System - - - - - -
Debt Service 137,873 - - - - 137,873
Capital Projects 3,775,433 7,900,000 7,245,546 9,539,094 6,884,888 2,496,997
Equipment Replacement 3,657,059 1,500,000 140,000 1,629,700 - 3,667,359
IT Replacement 220,657 250,000 350 239,004 - 232,003
Facility Replacement 500,000 500,000 1,530,000 1,500,000 - 1,030,000
Water/Sewer (2,097,257) 5,395,758 14,257,000 19,969,915 - (2,414,414)
Ci ty-Owned Parking 1,070,591 - 273,720 157,510 - 1,186,801
Metra Parking 96,558 - 120,000 144,270 36,516 35,772
Risk Management 1,113,175 - 2,892,534 3,261,207 - 744,502
Health Benefits Fund 4,074,788 - 8,212,322 8,241,022 - 4,046,088
Total City Funds 68,781,396 17,274,104 149,913,717 165,842,576 17,274,104 52,852,537
City of Des Plaines
2019 Proposed Budget at a Glance
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Fund Fund 2019 % over (under)
Required Required Other Balance Balance Fund Policy
Fund Name %Years Requirements 1/1/2019 12/31/2019 Balance %Requirements
General Fund 25%Annual Expenditures 48,907,115 40,917,301 56.83% 31.83%
Nonspendable N/A N/A 26,879,714 28,644,829
Unassigned 25%Annual Expenditures 26,577,401 17,797,472 24.72% -0.28%
TIF #1 N/A N/A 6,791,262 1,734,987
TIF #3 N/A N/A (3,286,837) (3,492,130)
TIF #5 N/A N/A 202,011 175,327
TIF #6 N/A N/A (12,717,585) (13,922,258)
TIF #7 N/A N/A (2,136,475) (2,145,767)
Motor Fuel Tax 20%5 yr. Average Expenditures 809,449 608,494 38.12% 18.12%
CDBG 0%N/A
Pursuant to
Federal
Regulations - -
Grant Projects N/A N/A (1,612,472) (1,562,449)
Gaming Tax N/A N/A 19,276,051 19,376,051
Emergency Telephone N/A N/A - -
Debt Service 25%Annual
Non-Property
Tax Supported
Expenditures 137,873 137,873
Capital Projects 20%5 yr. Average Expenditures 3,775,433 2,496,997 18.44% -1.56%
Equipment
Replacement 20%5 yr. Total
Future Projected
Expenditures 3,657,059 3,667,359 34.12% 14.12%
IT Replacement 20%5 yr. Average Expenditures 220,657 232,003 48.57% 28.57%
Facilities Replacement 20%Annua l Expenditures 500,000 1,030,000
Water/Sewer 20%Annua l Expenses (2,097,257) (2,414,414) -12.09% -32.09%
City-Owned Parking 20%5 yr. Average Expenses 1,070,591 1,186,801 761.18% 741.18%
Metra Parking 20%5 yr. Average Expenses 96,558 35,772 47.33% 27.33%
Risk Management 20%Annual Expenditures 1,113,175 744,502 22.83% 2.83%
Health Benefits Fund 20%Annua l Expenditures 4,074,788 4,046,088 49.10% 29.10%
City of Des Plaines
2019 Budget at a Glance
Fund Balance vs. Financial Policy Requirements
Policy Requirement
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1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
Date: November 13, 2018
To: Michael G. Bartholomew, MCP, LEED AP, City Manager
From: Michael McMahon, Community and Economic Development Director
Patrick Ainsworth, AICP, Economic Development Coordinator
Subject: Consideration of Adopting Des Plaines Comprehensive Plan
Issue: Over the past two years, the City of Des Plaines has been working with the Chicago Metropolitan
Agency for Planning (CMAP) to update our Comprehensive Plan. The Comprehensive Plan is the City’s
official policy guide for future land use, development, and conservation over the next five to ten years. The
City originally adopted its first official Comprehensive Land Use Plan in 1958, and has updated the plan
throughout the years to address the annexation of properties, new and emerging development trends, and
changing land use conditions.
Analysis: The first phase of the Comprehensive Plan update involved research and community outreach
(through surveys, public meetings, focus groups, etc.) that helped form an Existing Conditions Report. This
report is comprised of two elements: a Community Profile (providing an overview of current conditions in
Des Plaines) and Issues and Opportunities report (outlining strengths and weaknesses within the City). From
the Existing Conditions Report, draft recommendations emerged which formed the basis for the content of
the Comprehensive Plan.
Over the past few months, the draft Comprehensive Plan was reviewed by City staff, elected officials, the
Comprehensive Plan Steering Committee, and the public at an open house held in October 2018. The plan has
been updated and amended to reflect comments provided during review. The Comprehensive Plan, attached
with this memo, is now ready to be reviewed by the Planning and Zoning Board and City Council under
consideration for adoption.
Planning and Zoning Board Review: The Planning and Zoning Board met on November 13, 2018 to
consider the proposed Comprehensive Plan update. The PZB members discussed various aspects of the plan
including stormwater management, green infrastructure, traffic and circulation as well as economic
development initiatives.
The Community and Economic Development Department recommended approval of proposed
Comprehensive Plan update. No members of the public spoke in either support or opposition of the proposal.
The Planning and Zoning Board, after having heard and fully considering the presentation, recommended (7-
Page 1 of 266
0) that the City Council approve the Comprehensive Plan.
Recommendation: Staff recommends that the City Council approve Resolution R-211-18 adopting the 2018
City of Des Plaines Comprehensive Plan.
The City Council has the authority to approve, approve with modifications, or disapprove the draft
Comprehensive Plan.
Attachments:
Attachment 1: Letter from Planning and Zoning Board to the Mayor and City Council
Attachment 2: Draft Minutes of the November 13, 2018 Planning and Zoning Board Hearing
Resolution R – 211 – 18 Approving and Adopting the Des Plaines Comprehensive Plan Update
Exhibits:
Exhibit A: Des Plaines Comprehensive Plan
Page 2 of 266
1420 Miner Street
Des Plaines, IL 60016
P: 847.391.5380
desplaines.org
November 13, 2018
Mayor Bogusz and Des Plaines City Council
CITY OF DES PLAINES
Subject: Planning and Zoning Board, Des Plaines Comprehensive Plan Update
RE: Consideration of the draft Des Plaines Comprehensive Plan Update
Honorable Mayor and Members of the Des Plaines City Council:
The Planning and Zoning Board met on November 13, 2018 to consider and recommend to the City Council
to adopt the Des Plaines Comprehensive Plan Update.
1. Representatives from the Chicago Metropolitan Agency for Planning (CMAP) presented the draft Des
Plaines Comprehensive Plan Update. CMAP representatives mentioned that they spent two years
engaging community members and stakeholders, reviewing current documents, conducting various
studies and communicating recommendations with City representatives that cover seven general
topics.
2. The Community and Economic Development Department recommended approval the draft Des
Plaines Comprehensive Plan Update.
3. No members of the public spoke in either support or opposition of the proposal.
4. The Planning and Zoning Board recommended (7-0) that the City Council approve the draft Des
Plaines Comprehensive Plan Update.
Respectfully submitted,
James Szabo,
Des Plaines Planning and Zoning Board, Chairman
Cc: City Officials
Aldermen
Attachment 1 Page 3 of 266
Case #18-045-SUB 1896-1930 Lee & 1157-1175 Prospect –
Tentative & Final Plat of Subdivision
Case #18-097-TA Citywide – 2018 Des Plaines
Comprehensive Plan
Case #18-099-CU 875 Rand Road – Conditional Use Permit
Case #18-097-TA Citywide – Text Amendments
Case #18-094-TA Citywide – Text Amendments
November 13, 2018
Page 8
Chairman Szabo asked if the Board has further questions. Mr.
Ekman returned to the podium and asked/stated:
if a ranch house is built on a 10,000 sq. ft. lot, would there be a land-to-house ratio
issue.
Chairman Szabo stated the footprint could only take up 30%. Mr. Bednarczyk stated
the 2 different models relate to the varied setbacks.
the City once required sidewalks. Mr. Bednarczyk stated there would be new
sidewalks on Prospect and some on Lee.
Chairman Szabo reminded this is a recommendation to City Council. Commissioner Saletnik stated this
developer performs great work.
A motion was made by Board Member Saletnik, seconded by Board Member Hofherr, to recommend
approval to City Council. Board Member Catalano amended that this motion include the Condition
recommended by Staff. Board Members Saletnik & Hofherr accepted the amendment.
AYES: Saletnik, Hofherr, Catalano, Bader, Fowler, Schell,
Szabo NAYES: None
***MOTION CARRIED UNANIMOUSLY***
Chairman Szabo advised a recommendation for approval would be submitted to City Council.
2. Address: Citywide Comprehensive Plan
The City of Des Plaines is requesting approval of the 2018 Des Plaines Comprehensive Plan.
PINs: Citywide
Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016
Owner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016
Attachment 2 Page 4 of 266