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20180820 Council Packet Monday, August 20, 2018 Closed Session – 6:00 p.m. Regular Session – 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION PERSONNEL PROBABLE OR IMMINENT LITIGATION REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE PRESENTATION MAYOR’S CURB APPEAL CHALLENGE WINNERS SWEARING-IN CEREMONY JEFFREY VALLEE PROMOTED FROM FIRE LIEUTENANT TO BATTALION CHIEF BRIAN HOFFMAN PROMOTED FROM FIREFIGHTER/PARAMEDIC TO FIRE LIEUTENANT CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS | CONSENT AGENDA 1. RESOLUTION R-156-18: Approving a Letter of Intent with the Illinois Department of Transportation (IDOT) for the Improvement of U.S. Route 14 at Mount Prospect Road 2. RESOLUTION R-166-18: Approving a New Intergovernmental Agreement for FEMA-DR-1935-IL Grant Between the State of Illinois, Illinois Emergency Management Agency and the City of Des Plaines Which Extends the Period of Performance Until March 21, 2019 3. RESOLUTION R-167-18: Approving Task Order No. 3 with Gewalt Hamilton Associates, Inc., 625 Forest Edge Drive, Vernon Hills, IL for Professional Engineering Services in a Not -to-Exceed Amount of $56,200. Budgeted Funds – Capital Projects. 4. ORDINANCE M-18-18: Approving of the Disposal of Certain Obsolete Vehicles and/or Equipment through Obenauf Auction Service, Inc., 810 Magna Drive, Round Lake, IL 5. SECOND READING – ORDINANCE M-16-18: Approving Amendment to City of Des Plaines City Code, Title 1, “Administrative”, Chapter 8, “Position Grade and Compensation Plan”, Section 4, “Compensation Plan” to Establish Pay Grade and Salary Range for the Newly Created Positions of Special Events Coordinator and Training & Safety Coordinator 6. SECOND READING – ORDINANCE Z-23-18: Approving the Amendments of Text of Various Sections of the Des Plaines Zoning Ordinance 7. SECOND READING – ORDINANCE Z-24-18: Approving a Conditional Use Permit for a Food Processing Establishment in the C-3 Zoning District at 1523 E. Oakton Street 8. Minutes/Regular Meeting – August 6, 2018 9. Minutes/Closed Session – August 6, 2018 END OF CONSENT AGENDA | COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair a. Warrant Register in the Amount of $4,764,474.14 – RESOLUTION R-168-18 b. Discussion Regarding Future Public Safety Pension Funding in Preparation for the 2019 Budget 2. COMMUNITY DEVELOPMENT – Alderman Dick Sayad, Chair a. Consideration of $100,000 Downtown Restaurant District Grant Application for 1575 Ellinwood Street (former Olivetti’s location) to Allow for Firewater Saloon to Open New Location – RESOLUTION R-154-18 b. Consideration of Conditional Use for a Commercially Zoned Assembly Use at 1800 E. Oakton Street (Case #18-058-CU) – ORDINANCE Z-26-18 c. Consideration of a Business Assistance, Interior Build-Out Program in the Amount of $15,000 for Playtime Pup Ranch, LLC, 676 N. Wolf Road – RESOLUTION R-169-18 d. Consideration of the Rescindment of Resolution R-125-03 and Resolution R-120-04, Both Having to Do with a Development Agreement and Amended Development Agreement with La Quinta Hotels – RESOLUTION R-165-18 3. COMMUNITY SERVICES – Alderman Malcolm Chester, Chair a. Consideration of Grant Recipients for 2018 Social Services Program Funding in an Amount Not -to- Exceed $150,000 – RESOLUTION R-161-18 (deferred from 8/6/2018 City Council Agenda) b. Discussion Regarding Downtown Holiday Decorations 4. LEGAL & LICENSING – Alderman Carla Brookman, Chair a. Discussion Regarding Des Plaines City Code Title 5, Section 3, Chapter 1 to Allow Beekeeping Under Certain Conditions IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER “NEW BUSINESS” UNFINISHED BUSINESS N/A | NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-168-18: Warrant Register in the amount of $4,764,474.14 b. n/a 2. a. RESOLUTION R-154-18: A Resolution Approving a Downtown Restaurant District Program Grant for 1575 Ellinwood Street b. ORDINANCE Z-26-18: Approving a Conditional Use Permit for a Commercially Zoned Assembly Use at 1800 E. Oakton Street c. RESOLUTION R-169-18: Approving a Business Assistance, Interior Build-Out Program for Playtime Pup Ranch, LLC, 676 N. Wolf Road d. RESOLUTION R-165-18: Rescinding Resolution R-125-03 and Resolution R-120-04, Both Having to Do with a Development Agreement and Amended Development Agreement with La Quinta Hotels 3. a. RESOLUTION R-161-18: Approving Grant Recipients for 2018 Social Services Program Funding in an Amount Not-to-Exceed $150,000 b. n/a 4. a. n/a MANAGER’S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests tha t persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these persons. OFFICE OF the MAYOR 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5301 desplaines.org Date: August 8, 2018 To: Michael G. Bartholomew, City Manager From: Matthew J. Bogusz, Mayor Subject: Presentation At the beginning of the August 20, 2018 City Council meeting, checks will be presented to the Mayor’s Curb Appeal Challenge winners. Most Improved Curb Appeal Category First Place – 1697 Whitcomb Avenue – 2nd Ward Second Place – 1409 Willow Avenue – 1st Ward Best Curb Appeal Category First Place – 306 Oxford Road – 4th Ward Second Place – 1846 Webster Lane – 5th Ward MEMORANDUM Page 1 of 1 FIRE DEPARTMENT 405 S. River Road Des Plaines, IL 60016 P: 847.391.5333 desplaines.org Date: August 6, 2018 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chief Subject: Swearing-In of Battalion Chief Jeffrey Vallee and Lieutenant Brian Hoffman Issue: Due to a recent retirement, there is a vacancy in the position of Battalion Chief. We are promoting Lieutenant Jeffrey Vallee to this position, as well as promoting Firefighter/Paramedic Brian Hoffman to the position of Lieutenant, which is the company officer position vacated by Vallee’s promotion. Analysis: We ask that these gentlemen be introduced and ceremonially sworn-in to their new posts at the August 20th City Council meeting. Recommendation: I request that the Mayor swear-in Battalion Chief Vallee and Lieutenant Hoffman to their new positions at the beginning of the City Council meeting on August 20, 2018; and I invite the Mayor, Aldermen, and public to join me in congratulating these personnel on their promotions. MEMORANDUM PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: June 15, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: US Route 14 at Mount Prospect Road – Letter of Intent Issue: The Illinois Department of Transportation (IDOT) has prepared a Letter of Intent for the proposed improvement of US Route 14 (Northwest Highway) at Mount Prospect Road. IDOT is seeking the City’s preliminary approval of the proposed improvement plan along with cost participation for various project components identified within the Letter of Intent. Analysis: The general scope of work for this safety improvement consists of intersection improvements including modernizing the existing traffic signal, extending the left turn storage on the east leg, converting the signal phasing at the intersection to left turn on arrow only, and replacing any sidewalks and drainage structures associated with these improvements. Several of the work items on the project require cost participation from the City. Those items include: lighting, shared-use path and pedestrian railroad gates. The total estimated cost to the City based on preliminary design is $224,564. The Letter of Intent is necessary for IDOT to complete Phase II (project design) and will be used as the basis for preparing a formal intergovernmental agreement between IDOT and the City of Des Plaines. The project is slated for the middle of IDOT’s FY 2018-2023 improvement program. Recommendation: We recommend approval of the Letter of Intent with the Illinois Department of Transportation for the improvement to US Route 14 at Mount Prospect Road. Attachments: Resolution R-156-18 Exhibit A – Letter of Intent MEMORANDUM Page 1 of 15 1 CITY OF DES PLAINES RESOLUTION R - 156 - 18 A RESOLUTION APPROVING A LETTER OF INTENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION REGARDING THE IMPROVEMENT OF US ROUTE 14 (NORTHWEST HIGHWAY) AT MOUNT PROSPECT ROAD. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Illinois Department of Transportation ("IDOT") is in the process of finalizing the preliminary engineering and environmental studies for the improvement of US Route 14 (Northwest Highway) at Mount Prospect Road ("Project"); and WHEREAS, pursuant to State policy, specific portions of the Project, including roadway lighting, shared-use path, and pedestrian railroad gates require cost participation by the City; and WHEREAS, in order to complete the Project, IDOT requires the City to enter into a Letter of Intent ("LOI") acknowledging and accepting that (i) the specific portions of the Project that require cost participation by the City ("Local Costs"), and (ii) an estimate of the Local Costs of $224,564; and WHEREAS, the LOI will be the basis for the negotiation of a subsequent intergovernmental agreement with IDOT regarding the completion of the Project; and WHEREAS, the City staff recommends that the City enter into the LOI with IDOT; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the LOI with IDOT; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 2 of 15 2 SECTION 2: APPROVAL OF THE LETTER OF INTENT. The City Council hereby approves the LOI in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE THE LETTER OF INTENT. The City Council hereby authorizes and directs the Mayor to execute, on behalf of the City, the LOI. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Letter of Intent from IDOT for US Route 14 at Mt Prospect Rd Page 3 of 15 Exhibit A Page 4 of 15 Exhibit A Page 5 of 15 Exhibit A Page 6 of 15 Exhibit A Page 7 of 15 Exhibit A Page 8 of 15 Exhibit A Page 9 of 15 Exhibit A Page 10 of 15 Exhibit A Page 11 of 15 Exhibit A Page 12 of 15 Exhibit A Page 13 of 15 Exhibit A Page 14 of 15 Exhibit A Page 15 of 15 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: July 3 1, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: IEMA Intergovernmental Grant Agreement (FEMA-DR-1935-IL) Issue: The Illinois Emergency Management Agency (IEMA) is extending the period of performance for the FEMA-DR-1935-IL grant. As a result, a revised and updated grant agreement for this project is required. Analysis: IEMA administers the FEMA-DR-1935-IL grant and is extending the Period of Performance to March 21, 2019. This will allow the agency to disperse funds to the City in order to acquire and demolish the remaining five homes in the grant. Recommendation: We recommend approval of the Intergovernmental Grant Agreement between the State of Illinois, Illinois Emergency Management Agency and the City of Des Plaines. Attachments: Resolution R–166-18 Exhibit A – Intergovernmental Agreement MEMORANDUM Page 1 of 37 CITY OF DES PLAINES RESOLUTION R - 166 - 18 A RESOLUTION APPROVING A GRANT AGREEMENT WITH THE ILLINOIS EMERGENCY MANAGEMENT AGENCY. ______________________________ WHEREAS, the Federal Emergency Management Agency ("FEMA") provides Hazard Mitigation Assistance ("HMA") grant funding through the Illinois Emergency Management Agency ("IEMA"); and WHEREAS, IEMA has awarded a HMA grant to the City ("Grant") for the acquisition and demolition of 68 structures located within the flood plain that have been repeatedly damaged by flooding ("Project") as outlined under the grant agreement between the City and IEMA (“Original Grant Agreement”), which was approved by City Council Resolution R-72-14; and WHEREAS, the City and IEMA desire to extend the time to complete the Project to March 21, 2019 to provide additional time for the demolition the five remaining structures; and WHEREAS, in order to extend the time for performance, the City must enter into a new grant agreement with IEMA, which restates the terms of the Original Agreement and amends the time for performance (“Grant Agreement”); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Grant Agreement with IEMA; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF GRANT AGREEMENT. The City Council hereby approves the Grant Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE GRANT AGREEMENT. The City Council hereby authorizes and directs the Mayor and the City Clerk to execute and seal, on behalf of the City, the final Grant Agreement. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] Page 2 of 37 PASSED this __ day of __________, 2018. APPROVED this __ day of ____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel Page 3 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 1 of 34 INTERGOVERNMENTAL GRANT AGREEMENT BETWEEN THE STATE OF ILLINOIS, ILLINOIS EMERGENCY MANAGEMENT AGENCY AND __________THE CITY OF DES PLAINES__________ The Illinois Emergency Management Agency (Grantor), with its principal office at 1035 Outer Park Drive, Springfield, Illinois 62704, and _The City of Des Plaines_ (Grantee), with its principal office at _1420 Miner Street, Des Plaines, IL 60016-4484_, hereby enter into this Intergovernmental Grant Agreement (Agreement). Grantor and Grantee are collectively referred to herein as “Parties” or individually as a “Party.” PART ONE – THE UNIFORM TERMS RECITALS WHEREAS, it is the intent of the Parties to perform consistent with all Exhibits and attachments hereto and pursuant to the duties and responsibilities imposed by Grantor under the laws of the State of Illinois and in accordance with the terms, conditions and provisions hereof. NOW, THEREFORE, in consideration of the foregoing and the mutual agreements contained herein, and for other good and valuable consideration, the value, receipt and sufficiency of which are acknowledged , the Parties hereto agree as follows: ARTICLE I AWARD AND GRANTEE-SPECIFIC INFORMATION AND CERTIFICATION 1.1. DUNS Number; SAM Registration; Nature of Entity. Under penalties of perjury, Grantee certifies that _074399668_ is Grantee’s correct DUNS number, that _36-6005849_ is Grantee’s correct FEIN, and that Grantee has an active State registration and SAM registration. Grantee is doing business as a Government Unit. 1.2. Amount of Agreement. The sum of ____$10,062,958.97___ has already been distributed to the Grantee under a previous grant agreement. The amount of Grant Funds pursuant to this grant agre ement shall not exceed ___$23,127,705.00___, of which __$17,345,779.00___ are federal funds. Grantee agrees to accept Grantor’s payment as specified in the Exhibits and attachments incorporated herein as part of this Agreement. Grantee is required to match these funds on a cost-sharing basis of not more than 75 percent Federal and at least 25 percent non-Federal contributions. Grantee is required to provide and/or secure the full non -Federal share for mitigation activities with eligible expenses as outlined in Exhibit C. 1.3. Identification Numbers. The Federal Award Identification number is _1935DRILP0000005_. The Catalogue of Federal Domestic Assistance Number (CFDA) is _97.039_. The Catalog of State Financial Assistance (CSFA) Number is ___588-00-0449___. 1.4. Term. This Agreement shall be effective on __12/31/16__, and shall expire on __3/21/19__, unless terminated pursuant to this Agreement. Exhibit A Page 4 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 2 of 34 1.5. Certification. Grantee certifies under oath that (1) all representations made in this Agreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement shall be used only for the purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false statements, misrepresentations, or material omissions shall be the basis for immediate termination of this Agreement and repayment of all Grant Funds. 1.6. Signatures. In witness whereof, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives. Illinois Emergency Management Agency City of Des Plaines By: ____________________________________ By: ____________________________________ William P. Robertson, Acting Director Signature of Authorized Representative Date: __________________________________ Date: __________________________________ By: ____________________________________ Brett Cox, Chief Financial Officer Date: __________________________________ By: ____________________________________ Jenifer L. Johnson, General Counsel Date: __________________________________ ARTICLE II REQUIRED REPRESENTATIONS 2.1. Standing and Authority. Grantee warrants that: (a) Grantee is a governmental entity. (b) Grantee has the requisite power and authority to execute and deliver this Agreement and all documents to be executed by it in connection with this Agreement, to perform its obligations hereunder and to consummate the transactions contemplated hereby. (c) The execution and delivery of this Agreement, and the other documents to be executed by Grantee in connection with this Agreement, and the performance by Grantee of its obligations hereunder have been duly authorized by all necessary entity action. Exhibit A Page 5 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 3 of 34 (d) This Agreement and all other documents related to this Agreement, including the Uniform Grant Application, the Exhibits and attachments to which Grantee is a party constitute the legal, valid and binding obligations of Grantee enforceable against Grantee in accordance with their respective terms. 2.2. Compliance with Internal Revenue Code. Grantee certifies that it does and will comply with all provisions of the Federal Internal Revenue Code (26 USC 1), the Illinois Revenue Act (35 ILCS 5), and all rules promulgated thereunder, including withholding provisions and timely deposits of employee taxes and unemployment insurance taxes. 2.3. Compliance with Federal Funding Accountability and Transparency Act of 2006. Grantee certifies that it does and will comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (P.L. 109-282) (FFATA) with respect to Federal Awards greater than or equal to $25,000. A FFATA sub-award report must be filed by the end of the month following the month in which the award was made. 2.4. Compliance with Uniform Grant Rules (2 CFR Part 200). Grantee certifies that it shall adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by reference. See 44 Ill. Admin. Code 7000.30(b)(1)(A). 2.5. Compliance with Registration Requirements. Grantee and its sub-grantees shall: (i) be registered with the Federal SAM; (ii) be in good standing with the Illinois Secretary of State, if applicable; and (iii) have a valid DUNS number. It is Grantee’s responsibility to remain current with these registrations and requirements. If Grantee’s status with regard to any of these requirements change, or the certifications made in and information provided in the Uniform Grant Application changes, Grantee must notify the Grantor in accordance with ARTICLE XVIII. ARTICLE III DEFINITIONS 3.1. Definitions. Capitalized words and phrases used in this Agreement have the following meanings: “2 CFR Part 200” means the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards published in Title 2, Part 200 of the Code of Federal Regulations. “Agreement” or “Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Allocable Costs” means costs allocable to a particular cost objective if the goods or services involved are chargeable or assignable to such cost objective in accordance with relative benefits received or other equitable relationship. Costs allocable to a specific Program may not be shifted to other Programs in order to meet deficiencies caused by overruns or other fund considerations, to avoid restrictions imposed by law or by the terms of this Agreement, or for other reasons of convenience. “Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Award” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Budget” has the same meaning as in 44 Ill. Admin. Code 7000.20. Exhibit A Page 6 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 4 of 34 “CFDA” or “Catalog of Federal Domestic Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Close-out Report” means a report from the Grantee allowing the Grantor to determine whether all applicable administrative actions and required work have been completed, and therefore closeout actions can commence. “Conflict of Interest” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Consolidated Financial Report” means a financial information presentation in which the assets, equity, liabilities, and operating accounts of an entity and its subsidiaries are combined (after eliminating all inter-entity transactions) and shown as belonging to a single reporting entity. “Cost Allocation Plan” has the same meaning as in 44 Ill. Admin. Code 7000.20. “CSFA” or “Catalog of State Financial Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Disallowed Costs” has the same meaning as in 44 Ill. Admin. Code 7000.20. “DUNS Number” means a unique nine digit identification number provided by Dun & Bradstreet for each physical location of Grantee’s organization. Assignment of a DUNS Number is mandatory for all organizations seeking an Award from the State of Illinois. “FAIN” means the Federal Award Identification Number. “FFATA” or “Federal Funding Accountability and Transparency Act” has the same meaning as in 31 USC 6101; P.L. 110-252. “Fixed-Rate” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Fixed-Rate” is in contrast to fee-for- service, 44 Ill. Admin. Code 7000.20. “GAAP” or “Generally Accepted Accounting Principles” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Grant Funds” has the same meaning as in 30 ILCS 705 . “Indirect Costs” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of indirect costs each Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base. If reimbursement of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs unless Grantee has established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed at a fixed rate. “Indirect Cost Rate Proposal” has the same meaning as in 44 Ill. Admin. Code 7000.20. Exhibit A Page 7 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 5 of 34 “Net Revenue” means an entity’s total revenue less its operating expenses, interest paid, depreciation, and taxes. “Net Revenue” is synonymous with “Profit.” “Nonprofit Organization” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Notice of Award” has the same meaning as in 44 Ill. Admin. Code 7000.20. “OMB” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Profit” means an entity’s total revenue less its operating expenses, interest paid, depreciation, and taxes. “Profit” is synonymous with “Net Revenue.” “Program” means the services to be provided pursuant to this Agreement. “Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made by third parties in accomplishing the objectives of the Award during the Term of this Agreement. “Program Income” has the same meaning as in 44 Ill. Admin. Code 7000.20. “Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting Standards Codification (ASC) 850-10-20. “SAM” means the federal System for Award Management (SAM); which is the Federal repository into which an entity must provide information required for the conduct of business as a recipient. 2 CFR 25 App endix A (1)(C)(1). “State” means the State of Illinois. “Term” has the meaning set forth in Paragraph 1.4. “Unallowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.20. ARTICLE IV PAYMENT 4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Grantor by the State or the Federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the Governor or Grantor determines that funds will not or may not be available for payment. Grantor shall provide notice, in writing, to Grantee of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 4.2. Illinois Grant Funds Recovery Act. Any Grant Funds remaining at the end of the Agreement period which are not expended or legally obligated by Grantee shall be returned to Grantor within forty-five (45) Exhibit A Page 8 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 6 of 34 days after the expiration of this Agreement in accordance with the Grant Funds Recovery Act (30 ILCS 705/1 et seq.). In the event of a conflict between the Grant Funds Recovery Act and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and Transparency Act shall control. 30 ILCS 708/80. 4.3. Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART THREE, Federal funds received under this Agreement shall be managed in accordance with the Cash Management Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable Federal laws or regulations. 4.4. Payments to Third Parties. Grantee agrees that Grantor shall have no liability to Grantee when Grantor acts in good faith to redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to have acted in good faith when it is in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or when so ordered by a court of competent jurisdiction. 4.5. Modifications to Estimated Amount. If the Agreement amount is established on an estimated basis, then it may be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor believes Grantee has used funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Grantor by the State or the Federal funding source, (iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement. In the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantee shall be paid for work satisfactorily performed prior to the date of the notice regarding adjustment. 2 CFR 200.308. 4.6. Interest. (a) All interest earned on Grant Funds held by a Grantee shall become part of the Grant Funds when earned and be treated accordingly for all purposes, unless otherwise provided in PART TWO or PART THREE. 30 ILCS 705/10. (b) Grant Funds shall be placed in an insured account, whenever possible, that bears interest, unless exempted under 2 CFR Part 200.305(b)(8) or prohibited from doing so by state law. All interest earned shall be considered Grant Funds and are subject to the same restrictions, unless there is an applicable Federal program rule that takes precedence. (c) A Grantee who is required to reimburse Grant Funds pursuant to an action brought under the Grant Funds Recovery Act, and who enters into a deferred payment plan for the purpose of satisfying a past due debt, shall be required to pay interest on such debt as required by Section 10.2 of the Illin ois State Collection Act of 1986, 30 ILCS 210; See also 30 ILCS 705/10. 4.7. Timely Billing Required. Grantee must submit any payment request to Grantor within thirty (30) days of the end of the quarter, unless another billing schedule is specified in PART TWO or PART THREE. Failure to submit such payment request timely will render the amounts billed an unallowable cost which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notify Grantor and may request an extension of time to submit the payment request. Grantor’s approval of Grantee’s request for an extension shall not be unreasonably withheld. 4.8. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee must contain the following certification by an official authorized to legally bind the Grantee: Exhibit A Page 9 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 7 of 34 By signing this report [or payment request], I certify to the best of my knowledge and belief that the report [or payment request] is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal or State award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812). ARTICLE V SCOPE OF GRANT ACTIVITIES/PURPOSE OF GRANT 5.1. Scope of Grant Activities/Purpose of Grant. Grantee will conduct the Grant Activities or provide the services as described in the Exhibits and attachments, including Exhibit A (Project Description) and Exhibit B (Deliverables), incorporated herein and in accordance with all terms and conditions set forth herein and all applicable administrative rules. In addition, the State’s Notice of Award is incorporated herein as an attachment. All Grantor-specific provisions and programmatic reporting required under this Agreement are described in PART TWO (The Grantor-Specific Terms). All Project-specific provisions and reporting required under this Agreement are described in PART THREE. 5.2. Scope Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Scope revision is necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for Scope revisions that require Grantor approval shall be signed by Grantee’s authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. See 2 CFR 200.308. 5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment will be included in Exhibit G. Grantee shall adhere to the specific conditions listed therein. ARTICLE VI BUDGET 6.1. Budget. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor for carrying out the purposes of the Award. When Grantee or third parties support a portion of expenses associated with the Award, the Budget includes the non-Federal as well as the Federal share (and State share if applicable) of grant expenses. The Budget submitted by Grantee at application , or a revised Budget subsequently submitted and approved by Grantor, is considered final and is incorporated herein as an attachment. 6.2. Budget Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for Budget revisions that require Grantor approval shall be signed by Grantee’s authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 2 CFR 200.308. Exhibit A Page 10 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 8 of 34 6.3. Discretionary Line Item Transfers. Unless prohibited from doing so in 2 CFR 200.308, transfers between approved line items may be made without Grantor’s approval only if the total amount transferred does not exceed the allowable variance of the greater of either (i) ten percent (10%) of the Budget line item or (ii) one thousand dollars ($1,000) of the Budget line item. Discretionary line item transfers may not result in an increase to the Budget. 6.4. Non-discretionary Line Item Transfers. Total line item transfers exceeding the allowable variance of the greater of either (i) ten percent (10%) of the Budget line item or (ii) one thousand dollars ($1,000) of the Budget line item require Grantor approval as set forth in Paragraph 6.2. 6.5. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date upon which a decision will be reached. ARTICLE VII ALLOWABLE COSTS 7.1. Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation methods for work performed under this Agreement shall be determined in accordance with 2 CFR 200 Subpart E and Appendices III, IV, and V. 7.2. Indirect Cost Rate Submission. (a) This Paragraph 7.2 applies only to: (i) A Grantee who charges, or expects to charge, any Indirect Costs; and (ii) A Grantee who is allowed to charge Indirect Costs under federal or state statutes, state administrative rules, and agency or program rules, regulations and policies. (b) A Grantee must submit an Indirect Cost Rate Proposal in accordance with federal regulations for approval no later than three months after the effective date of the Award, in a format prescribed by Grantor. (i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for State and local governments. (ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for institutions of higher education. (c) A Grantee who has a current, applicable rate negotiated by a cognizant Federal agency shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the Federal government. Grantor will accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit. However, for Grantees to which Appendix III of 2 CFR Part 200 applies, the rate amount must not exceed 26% (see 2 CFR Part 200, Appendix III(C)(8)). 7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or for other reasons, are unallowable. See 2 CFR 200.451. 7.4. Higher Education Cost Principles. The Federal cost principles that apply to public and private institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix III. Exhibit A Page 11 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 9 of 34 7.5. Government Cost Principles. The Federal cost principles that apply to State, local and Federally - recognized Indian tribal governments are set forth in 2 CFR Part 200 Subpart E, Appendix V, and Appendix VII. 7.6. Financial Management Standards. The financial management systems of Grantee must meet the following standards: (a) Accounting System. Grantee organizations must have an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each State - and Federally-funded Program. Accounting records must contain information pertaining to State and Federal pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income. These records must be maintained on a current basis and balanced at least quarterly. Cash contributions to the Program from third parties must be accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a memorandum ledger. See 2 CFR 200.302. (b) Source Documentation. Accounting records must be supported by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation should be clearly identified with the Award and general ledger accounts which are to be charged or credited. (i) The documentation standards for salary charges to grants are prescribed by 2 CFR 200.430, and in the cost principles applicable to the entity’s organization (Paragraphs 7.4 through 7.5). (ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in PART TWO, PART THREE or Exhibit G of the requirement to submit Personnel activity reports. See 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the grant, other grants or projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the employee, approved by the appropriate official, and coincide with a pay period. These time records should be used to record the distribu tion of salary costs to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee. (iv) If third party in-kind (non-cash) contributions are used for Grant purposes, the valuation of these contributions must be supported with adequate documentation. (c) Internal Control. Effective control and accountability must be maintained for all cash, real and personal property, and other asset s. Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes. Grantee must also have systems in place that provide reasonable assurance that the information is accurate, allowable, and compliant with the terms and conditions of this Agreement. (d) Budget Control. Records of expenditures must be maintained for each Award by the cost categories of the approved Budget (including indirect costs that are charged to the Award), and actual expenditures are to be compared with Budgeted amounts at least quarterly. Exhibit A Page 12 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 10 of 34 (e) Cash Management. Requests for advance payment shall be limited to Grantee's immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305. 7.7. Federal Requirements. All Grants, whether funded in whole or in part with either Federal or State funds, are subject to Federal requirements and regulations, including but not limited to 2 CFR Part 200, 44 Ill. Admin. Code 7000.30(b) and the Financial Management Standards in Paragraph 7.6. 7.8. Profits. It is not permitted for any person or entity to earn a Profit from a n Award. See, e.g., 2 CFR 200.400(g); see also 30 ILCS 708/60(a)(7). 7.9. Management of Program Income. Grantee is encouraged to earn income to defray program costs where appropriate, subject to 2 CFR 200.307. ARTICLE VIII REQUIRED CERTIFICATIONS 8.1. Certifications. Grantee shall be responsible for compliance with the enumerated certifications to the extent that the certifications apply to Grantee. (a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). (b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 2012 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). (c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt, and Grantee acknowledges Grantor may declare the Agreement void if the certification is false (30 ILCS 500/50-11). (d) Educational Loan. Grantee certifies that it is not barred from receiving State agreements as a result of default on an educational loan (5 ILCS 385/1 et seq.). (e) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provision of the U.S. Export Administration Act of 1979 (50 USC Appendix 2401 et seq. or the regulations of the U.S. Department of Commerce promulgated under that Act (15 CFR Parts 730 through 774). (f) Dues and Fees. Grantee certifies that it is not prohibited from receiving an Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses them for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/1 et seq.). (g) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that it prohibits smoking in any portion of its facility used for the provision of health, day care, early childhood development services, education or library services to children under the age of eighteen Exhibit A Page 13 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 11 of 34 (18), which services are supported by Federal or State government assistance (except such portions of the facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184). (h) Drug-Free Work Place. If Grantee is not an individual, Grantee certifies it will provide a drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual and this Agreement is valued at more than $5,000, Grantee certifies it shall not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance during the performance of the Agreement. 30 ILCS 580/4. Grantee further certifies that it is in compliance with the government-wide requirements for a drug-free workplace as set forth in 41 USC 8102. (i) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seq.). (j) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all applicable standards, order or regulations issued pursuant to the Clean Air Act (42 USC §7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 USC §1251 et seq.). (k) Debarment. Grantee certifies that it is not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any Federal department or agency (45 CFR Part 76), or by the State (See 30 ILCS 708/25(6)(G)). (l) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C. (m) Grant for the Construction of Fixed Works. Grantee certifies that all Programs for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the construction of the Program, Grantee shall comply with the requirements of the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract. (n) Health Insurance Portability and Accountability Act. Grantee certifies that it is in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law No. 104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7, in that it may not use or disclose protected health information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. Grantee shall maintain, for a minimum of six (6) years, all protected health information. (o) Criminal Convictions. Grantee certifies that neither it nor any managerial agent of Grantee has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction. Grantee further certifies that it is not barred from receiving an Award under 30 ILCS 500/50- 10.5, and acknowledges that Grantor shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). (p) Forced Labor Act. Grantee certifies that it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to Exhibit A Page 14 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 12 of 34 the State under this Agreement have been or will be produced in whole or in part by forced labor, convict labor, or indentured labor under penal sanction (30 ILCS 583). (q) Illinois Use Tax. Grantee certifies in accordance with 30 ILCS 500/50-12 that it is not barred from receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may be declared void if this certification is false. (r) Environmental Protection Act Violations. Grantee certifies in accordance with 30 ILCS 500/50-14 that it is not barred from receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may be declared void if this certification is false. (s) Goods from Child Labor Act. Grantee certifies that no foreign-made equipment, materials, or supplies furnished to the State under this Agreement have been produced in whole or in part by the labor of any child under the age of twelve (12) (30 ILCS 584). (t) Federal Funding Accountability and Transparency Act of 2006. Grantee certifies that it is in compliance with the terms and requirements of 31 USC 6101. ARTICLE IX CRIMINAL DISCLOSURE 9.1. Mandatory Criminal Disclosures. Grantee shall continue to disclose to Grantor all violations of criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. See 30 ILCS 708/40. Additionally, if Grantee receives over $10 million in total Grant Funds, funded by either State or Federal funds, during the period of this Award, Grantee must maintain the currency of information reported to SAM regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix II of 2 CFR Part 200, and 30 ILCS 708/40. ARTICLE X UNLAWFUL DISCRIMINATION 10.1. Compliance with Nondiscrimination Laws. Both Parties, their employees and subcontractors under subcontract made pursuant to this Agreement, remain compliant with all applicable provisions of State and Federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to, the following laws and regulations and all subseque nt amendments thereto: (a) The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44 Ill. Admin. Code Part 750, which is incorporated herein; (b) The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); (c) The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a- and 2000h-6). (See also guidelines to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons [Federal Register: February 18, 2002 (Volume 67, Number 13, Pages 2671-2685)]); Exhibit A Page 15 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 13 of 34 (d) Section 504 of the Rehabilitation Act of 1973 (29 USC 794); (e) The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.); and (f) The Age Discrimination Act (42 USC 6101 et seq.). ARTICLE XI LOBBYING 11.1. Improper Influence. Grantee certifies that no Grant Funds have been paid or will be paid by or on behalf of Grantee to any person for influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any a greement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, Grantee certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 11.2. Federal Form LLL. If any funds, other than Federally-appropriated funds, were paid or will be paid to any person for influencing or attempting to influence any of the above persons in connection with this Agreement, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with its instructions. 11.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set forth in 2 CFR Part 200.450. For any Indirect Costs associated with this Agreement, total lobbying costs shall be separately identified in the Program Budget, and thereafter treated as other Unallowable Costs. 11.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge, its sub-grantees have complied and will comply with Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally prohibits Grantees and subcontractors from hiring the then-serving Governor’s family members to lobby procurement activities of the State, or any other unit of government in Illinois including local governments, if that procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time dur ing the one-year period preceding the procurement lobbying activity. 11.5. Subawards. Grantee must include the language of this ARTICLE XI in the award documents for any subawards made pursuant to this Award at all tiers. All sub-awardees are also subject to certification and disclosure. Pursuant to Appendix II(I) to 2 CFR Part 200, Grantee shall forward all disclosures by contractors regarding this certification to Grantor. 11.6. Certification. This certification is a material representation of fact upon which reliance was placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file the required certifications shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. ARTICLE XII MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING Exhibit A Page 16 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 14 of 34 12.1. Records Retention. Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 12.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.336, shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the Grantor’s Inspector General, Federal authorities, any person identified in 2 CFR 200.336, and any other person as may be authorized by Grantor (including auditors), by the State of Illinois or by Federal statute. Grantee shall cooperate fully in any such audit or inquiry. 12.3. Failure to Maintain Books and Records. Failure to maintain books, records and supporting documentation, as described in this ARTICLE XII, shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this Agreement for which adequate books, records and supporting documentation are not available to support disbursement. 12.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with applicable State and Federal requirements and to assure its performance expectations are being achieved. Grantor shall monitor the activities of Grantee to assure compliance with all requirements and performance expectations of the award. Grantee shall timely submit all financial and performance reports, and shall supply, upon Grantor’s request, documents and information relevant to the Award. Grantor may make site visits as warranted by program needs. See 2 CFR 200.328 and 200.331. Additional monitoring requirements may be in PART TWO or PART THREE. ARTICLE XIII FINANCIAL REPORTING REQUIREMENTS 13.1. Required Periodic Financial Reports. Grantee agrees to submit financial reports as requested and in the format required by Grantor. Grantee shall file quarterly reports with Grantor describing the expenditure(s) of the funds related thereto, unless more frequent reporting is required by the Grantee pursuant to specific award conditions. 2 CFR 200.207. The first of such reports shall cover the first three months after the Award begins. Quarterly reports must be submitted no later than 30 calendar days following the three month period covered by the report. Additional information regarding required financial reports may be set forth in Exhibit G. Failure to submit the required financial reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq.; 2 CFR 207(b)(3) and 200.327. 13.2. Close-out Reports. (a) Grantee shall submit a Close-out Report within 60 calendar days following the end of the period of performance for this Agreement. In the event that this Agreement is terminated prior to the end of the Term, Grantee shall submit a Close-out Report within 60 calendar days of such termination. The format of this Close-out Report shall follow a format prescribed by Grantor. 2 CFR 200.343. Exhibit A Page 17 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 15 of 34 (b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-out Report, Grantee will submit a new Close-out Report based on audit adjustments, and immediately submit a refund to Grantor, if applicable. 2 CFR 200.344. 13.3. Annual Financial Reports. (a) This Paragraph 13.3 applies to all Grantees, unless exempted by PART TWO or PART THREE. (b) Grantees shall submit Annual Financial Reports within 180 days after the Grantee’s fiscal year ending on or after June 30. This deadline may be extended at the discretion of the Grantor. (c) The Annual Financial Report must cover the same period the Audited Financial Statements cover. If no Audited Financial Statements are required, however, then the Annual Financial Report must cover the same period as the Grantee’s tax return. (d) Annual Financial Reports must include an in relation to opinion from the report issuer on the Cost and Revenue schedules included in the Annual Financial Report. (e) Annual Financial Reports shall follow a format prescribed by Grantor. (f) Notwithstanding anything herein to the contrary, when such reports or statements required under this section are prepared by the Illinois Auditor General, if they are not available by the above-specified due date, they will be provided to Grantor within thirty (30) days of becoming available. 13.4. Effect of Failure to Comply. Failure to comply with reporting requirements shall result in the withholding of funds, the return of improper payments or Unallowable Costs, will be considered a material breach of this Agreement and may be the basis to recover Grant Funds. Grantee's failure to comply with this ARTICLE XIII, ARTICLE XIV, or ARTICLE XV shall be considered prima facie evidence of a breach and may be admitted as such, without further proof, into evidence in an administrative proceeding before Grantor, or in any other legal proceeding. ARTICLE XIV PERFORMANCE REPORTING REQUIREMENTS 14.1. Required Periodic Performance Reports. Grantee agrees to submit Performance Reports as requested and in the format required by Grantor. Performance Measures listed in Exhibit E must be reported quarterly, unless otherwise specified in PART TWO or PART THREE. Unless so specified, the first of such reports shall cover the first three months after the Award begins. If Grantee is not required to report performance quarterly, then Grantee must submit a Performance Report at least annually. In unusual circumstances where more frequent reporting is necessary some Grantees may be required to submit monthly Performance Reports; in such cases, Grantor shall notify Grantee of same in PART TWO or PART THREE. Pursuant to 2 CFR 200.328, periodic Performance Reports shall be submitted no later than 30 calendar days following the period covered by the report. For certain construction-related Awards, such reports may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.328. Failure to submit such required Performance Reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq. Exhibit A Page 18 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 16 of 34 14.2. Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, in the format required by Grantor, within 60 calendar days following the end of the period of performance. See 2 CFR 200.343. 14.3. Content of Performance Reports. Pursuant to 2 CFR 200.328(b)(2) all Performance Reports must include Program qualitative and quantitative information, including a comparison of actual accomplishments to the objectives of the award established for the period; where the accomplishments can be quantified, a computation of the cost if required; performance trend data and analysis if required; and reasons why established goals were not met, if appropriate. Appendices may be used to include additional supportive documentation. Additional content and format guidelines for the Performance Report s will be determined by Grantor contingent on the Award’s statutory, regulatory and administrative requirements, and are included in PART TWO or PART THREE of this Agreement. 14.4. Performance Standards. Grantee shall perform in accordance with the Performance Standards set forth in Exhibit F. See 2 CFR 200.301 and 200.210. ARTICLE XV AUDIT REQUIREMENTS 15.1. Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c). 15.2. Single and Program-Specific Audits. If Grantee expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined) during its fiscal year, it must have a single audit or program-specific audit conducted for that year as required in 2 CFR 200.501 and other applicable sections of Subpart F. The audit and reporting package (including data collection form) must be completed as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (Program-specific audit). The audit (and package) must be submitted to Grantor either within (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) nine months after the end of the audit period, whichever is earlier. 15.3. Financial Statement Audit. If Grantee expends less than $750,000 in Federal Awards during its fiscal year and is not subject to the audit requirements in 15.2, but receives between $300,000 and $499,999 in Federal and State Awards combined, Grantee must have a financial statement audit conducted in accordance with Generally Accepted Auditing Standards(GAAS); if Grantee expends between $500,000 and $749,999 in Federal and State awards combined, Grantee must have a financial statement audit conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS). Grantee shall submit these financial statement audit reports to Grantor either within (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) 180 calendar days after the end of the audit period, whichever is earlier. 15.4. Performance of Audits. For those organizations required to submit an independent audit report, the audit is to be conducted by the Illinois Auditor General, or a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of Illinois. For audits required to be performed subject to Generally Accepted Government Auditing Standards, Grantee shall request and maintain on file a copy of the auditor’s most recent peer review report and acceptance letter. Exhibit A Page 19 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 17 of 34 15.5. Report Timing. Notwithstanding anything herein to the contrary, when such reports or statements required under this section are prepared by the Illinois Auditor General, if they are not avai lable by the above-specified due date, they will be provided to Grantor within thirty (30) days of becoming available. ARTICLE XVI TERMINATION; SUSPENSION 16.1. Termination. (a) This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30) days’ prior written notice to the other Party. If terminated by the Grantee, Grantee must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If Grantor determines in the case of a partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.339(a)(4). (b) This Agreement may be terminated, in whole or in part, by Grantor without advance notice: (i) Pursuant to a funding failure under Paragraph 4.1; (ii) If Grantee fails to comply with the terms and conditions of this or any Award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any Grant; (iii) For cause, which may render the Grantee ineligible for consideration for future grants from the Grantor or other State agencies; or (c) If Grantee breaches this Agreement and either (1) fails to cure such breach within 15 calendar days’ written notice thereof, or (2) if such cure would require longer than 15 calendar days and the Grantee has failed to commence such cure within 15 calendar days’ written notice thereof. In the event that Grantor terminates this Agreement as a result of the breach of the Agreement by Grantee, Grantee shall be paid for work satisfactorily performed prior to the date of termination. 16.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to Grantee’s failure to comply, Grantor may withhold further payment and prohibit Grantee from incurring additional obligations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may determine to allow necessary and proper costs that Grantee could not reasonably avoid during the period of susp ension. 16.3. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, Grantee may avail itself of any opportunities to object and challenge such suspension or termination in accordance with any applicable written processes and procedures. 2 CFR 200.341. 16.4. Effects of Suspension and Termination. Exhibit A Page 20 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 18 of 34 (a) Grantor may credit Grantee for expenditures incurred in the performance of authorized services under this Agreement prior to the effective date of a suspension or termination. (b) Grantee shall not incur any costs or obligations that require the use of these Grant Funds after the effective date of a suspension or termination, and shall cancel as many outstanding obligations as possible. (c) Costs to Grantee resulting from obligations incurred by Grantee during a suspension or after termination of the Agreement are not allowable unless: i. Grantor expressly authorizes them in the notice of suspension or termination ; and ii. The costs result from obligations properly incurred before the effective date of suspension or termination, are not in anticipation of the suspension or termination, and the costs would be allowable if the Agreement was not suspended or terminated. 2 CFR 200.342. 16.5. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the Parties shall comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.339(c). ARTICLE XVII SUBCONTRACTS/SUB-GRANTS 17.1. Sub-recipients/Delegation. Grantee may not subcontract nor sub-grant any portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior Approval is satisfied if the subcontractor or sub-grantee has been identified in the Uniform Grant Application, such as, without limitation, a Project Description, and Grantor has approved. 17.2. Application of Terms. Grantee shall advise any sub-grantee of funds awarded through this Agreement of the requirements imposed on them by Federal and State laws and regulations, and the provisions of this Agreement. ARTICLE XVIII NOTICE OF CHANGE 18.1. Notice of Change. Grantee shall notify the Grantor if there is a change in Grantee’s legal status, Federal employer identification number (FEIN), DUNS number, SAM registration or the state equivalent registration status, Related Parties, or address. See 30 ILCS 708/60(a). If the change is anticipated, Grantee shall give thirty (30) days’ prior written notice to Grantor. If the change is unanticipated, Grantee shall give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate action as a result of such change(s). 18.2. Failure to Provide Notification. Grantee shall hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee’s failure to notify Grantor of these changes. 18.3. Notice of Impact. Grantee shall immediately notify Grantor of any event that may have a material impact on Grantee’s ability to perform this Agreement. Exhibit A Page 21 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 19 of 34 18.4. Circumstances Affecting Performance; Notice. In the event Grantee becomes a party to any litigation, investigation or transaction that may reasonably be considered to have a material impact on Grantee’s ability to perform under this Agreement, Grantee shall notify Grantor, in writing, within five (5) calendar days of determining such litigation or transaction may reasonably be considered to have a material impact on the Grantee’s ability to perform under this Agreement. 18.5. Effect of Failure to Provide Notice. Failure to provide the notice described in Paragraph 18.4 shall be grounds for immediate termination of this Agreement and any costs incurred after notice should have been given shall be disallowed. ARTICLE XIX REORGANIZATION 19.1. Effect of Reorganization. Grantee acknowledges that this Agreement is made by and between Grantor and Grantee, as Grantee is currently organized and constituted. No promise or undertaking made hereunder is an assurance that Grantor agrees to continue this Agreement, or any license related thereto, should Grantee reorganize or otherwise substantially change the character of its corporate structure, business structure or governance structure. Grantee agrees that it will give Grantor prior notice of any such action and will provide any and all reasonable documentation necessary for Grantor to review the proposed transaction including financial records and corporate and shareholder minutes of any corporation which may be involved. Failure to comply with this ARTICLE XIX shall constitute a material breach of this Agreement. ARTICLE XX AGREEMENTS WITH OTHER STATE AGENCIES 20.1. Copies upon Request. Grantee shall, upon request by Grantor, provide Grantor with copies of contracts or other agreements to which Grantee is a party with any other State agency. ARTICLE XXI CONFLICT OF INTEREST 21.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual Conflict of Interest to the Grantor. 2 CFR 200.112 and 44 Ill. Admin. Code 7000.40(b)(3). 21.2. Prohibited Payments. Grantee agrees that payments made by Grantor under this Agreement will not be used to compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a seat in the General Assembly . In addition, where the Grantee is not an instrumentality of the State of Illinois, as described in this Paragraph, Grantee agrees that payments made by Grantor under this Agreement will not be used to compensate, directly or indirectly, any person employed by an office or agency of the State of Illinois whose annual compensation is in excess of sixty percent (60%) of the Governor’s annual salary, or $106,447.20 (30 ILCS 500/50-13). 21.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption from Paragraph 21.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and Exhibit A Page 22 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 20 of 34 that Grantor may, if an exemption is granted, grant such exemption subject to such additional terms and conditions as Grantor may require. ARTICLE XXII EQUIPMENT OR PROPERTY 22.1. Transfer of Equipment. Grantor shall have the right to require that Grantee transfer to Grantor any equipment, including title thereto, purchased in whole with Grantor funds, if Grantor determines that Grantee has not met the conditions of 2 CFR 200.439(a). Grantor shall notify Grantee in writing should Grantor require the transfer of such equipment. Upon such notification by Grantor, and upon receipt or delivery of such equipment by Grantor, Grantee will be deemed to have transferred the equipment to Grantor as if Grantee had executed a bill of sale therefor. 22.2. Prohibition against Disposition/Encumbrance. The Grantee is prohibited from, and may not sell, transfer, encumber (other than original financing) or otherwise dispose of said equipment, material, or real property during the Grant Term without Prior Approval of Grantor. Any real property acquired using Grant Funds must comply with the requirements of 2 CFR 200.311. 22.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR 200.310–200.316 governing the management and disposition of property which cost was supported by Grant Funds. Any waiver from such compliance must be granted by either the President’s Office of Management and Budget, the Governor’s Office of Management and Budget, or both, depending on the source of the Gr ant Funds used. Additionally, Grantee must comply with the standards set forth in 2 CFR 200.317-200.326 for use in establishing procedures for the procurement of supplies and other expendable property, equipment, real property and other services with Grant Funds. These standards are furnished to ensure that such materials and services are obtained in an effective manner and in compliance with the provisions of applicable Federal and State statutes and executive orders. ARTICLE XXIII PROMOTIONAL MATERIALS; PRIOR NOTIFICATION 23.1. Publications, Announcements, etc. Use of Grant Funds for promotions is subject to the prohibitions for advertising or public relations costs in 2 CFR 200.421(e). In the event that Grantor funds are used in whole or in part to produce any written publications, announcements, reports, flyers, brochures or other written materials, Grantee agrees to include in these publications, announcements, reports, flyers, brochures and all other such material, the phrase “Funding provided in whole or in par t by the [Grantor].” Exceptions to this requirement must be requested, in writing, from Grantor and will be considered authorized only upon written notice thereof to Grantee. 23.2. Prior Notification/Release of Information. Grantee agrees to notify Grantor ten (10) days prior to issuing public announcements or press releases concerning work performed pursuant to this Agreement, or funded in whole or in part by this Agreement, and to cooperate with Grantor in joint or coordinated releases of information. ARTICLE XXIV INSURANCE Exhibit A Page 23 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 21 of 34 24.1. Purchase and Maintenance of Insurance. Grantee shall maintain in full force and effect during the Term of this Agreement casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or personal property, or both, purchased or, otherwise acquired, or improved in whole or in part, with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements may be detailed in PART TWO or PART THREE. 24.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with funds from this Agreement and such claim results in the recovery of money, such money recovered shall be surrendered to Grantor. ARTICLE XXV LAWSUITS 25.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment rights with Grantor by virtue of this Agreement. Grantee will provide the agreed services and achieve the specified results free from the direction or control of Grantor as to the means and methods of performance. Grantee will be required to provide its own equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee’s use of such equipment or supplies provided by Grantor pursuant to this Agreement shall be strictly limited to official Grantor or State of Illinois business and not for any other purpose, including any personal benefit or gain. 25.2. Liability. Neither Party shall be liable for actions chargeable to the other Party under this Agreement including, but not limited to, the negligent acts and omissions of Party’s agents, employees or subcontractors in the performance of their duties as described under this Agreement, unless such liability is imposed by law. This Agreement shall not be construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or against a third party. ARTICLE XXVI MISCELLANEOUS 26.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and Employees Ethics Act (5 ILCS 430/10-10) and Executive Order 15-09. 26.2. Access to Internet. Grantee must have Internet access. Internet access may be either dial-up or high-speed. Grantee must maintain, at a minimum, one business e-mail address that will be the primary receiving point for all e-mail correspondence from Grantor. Grantee may list additional e-mail addresses at any time during the Term of this Agreement. The additional addresses may be for a specific department or division of Grantee or for specific employees of Grantee. Grantee must notify Grantor of any e-mail address changes within five (5) business days from the effective date of the change. 26.3. Exhibits and Attachments. Exhibits A throughG, PART TWO, PART THREE, if applicable, and all other exhibits and attachments hereto are incorporated herein in their entirety. 26.4. Assignment Prohibited. Grantee acknowledges that this Agreement may not be sold, assigned, or transferred in any manner by Grantee, to include an assignment of Grantee’s rights to receive payment hereunder, Exhibit A Page 24 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 22 of 34 and that any actual or attempted sale, assignment, or transfer by Grantee without the Prior Approval of Grantor in writing shall render this Agreement null, void and of no further effect. 26.5. Amendments. This Agreement may be modified or amended at any time during its Term by mutual consent of the Parties, expressed in writing and signed by the Parties. 26.6. Severability. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 26.7. No Waiver. No failure of either Party to assert any right or remedy hereunder will act as a waiver of either Party’s right to assert such right or remedy at a later time or constitute a course of business upon which either Party may rely for the purpose of denial of such a right or remedy. 26.8. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, shall be governed and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity by entering into this Agreement. 26.9. Compliance with Law. This Agreement and Grantee’s obligations and services hereunder are hereby made and must be performed in compliance with all applicable Federal and State laws, including, without limitation, Federal regulations, State administrative rules, including 44 Ill. Admin. Code 7000, and any and all license requirements or professional certification provisions. 26.10. Compliance with Confidentiality Laws. If applicable, Grantee shall comply with applicable State and Federal statutes, Federal regulations and Grantor administrative rules regarding confidential records or other information obtained by Grantee concerning persons served under this Agreement. The records and information shall be protected by Grantee from unauthorized disclosure. 26.11. Compliance with Freedom of Information Act. Upon request, Grantee shall make available to Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of Information Act. (5 ILCS 140/7(2)). 26.12. Precedence. In the event there is a conflict between this Agreement and any of the exhibits or attachments hereto, this Agreement shall control. In the event there is a conflict between PART ONE and PART TWO or PART THREE of this Agreement, PART ONE shall control. In the event there is a conflict between PART TWO and PART THREE of this Agreement, PART TWO shall control. In the event there is a conflict between this Agreement and relevant statute(s) or Administrative Rule(s), the relevant statute(s) or rule(s) shall control. 26.13. Headings. Article and other headings contained in this Agreement are for reference purposes only and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof. 26.14. Entire Agreement. Grantee and Grantor acknowledge that this Agreement constitutes the entire agreement between them and that no promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral discussions, shall be binding upon either Grantee or Grantor. 26.15. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document shall be deemed original for all purposes. Exhibit A Page 25 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 23 of 34 26.16. Attorney Fees and Costs. If Grantor prevails in any proceeding to enforce the terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant Accountability and Transparency Act, the Grantor has the right to recover reasonable attorneys’ fees, costs and expenses associated with such proceedings. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Exhibit A Page 26 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 24 of 34 EXHIBIT A PROJECT DESCRIPTION The Grantor has been awarded a grant, FAIN 1935DRILP0000005, from the Federal Emergency Management Agency (FEMA) in accordance with Hazard Mitigation Assistance. As authorized by Section 404 of the Stafford Act, 42 U.S.C., the key purpose of funding a hazard mitigation project is to ensure that the opportunity to take critical mitigation measures to reduce the risk of loss of life and property from future disasters is not lost during the reconstruction process following a disaster. These funds are also designed to assist States , territories, federally-recognized tribes, and local communities to implement a sustained pre-disaster natural hazard mitigation program to reduce overall risk to the population and structures from future hazard events. The purpose of this Agreement is to provide funding through the HMGP for the Grantee’s approved hazard mitigation project. This Agreement shall apply to all HMGP assistance provided by the Federal Emergency Management Agency (FEMA) through IEMA to the Grantee. The Grantee agrees to use the funds for the project described herein and will comply with all terms and conditions of this Agreement and applicable federal and state statutes, regulations, guidance and policies. Exhibit A Page 27 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 25 of 34 EXHIBIT B DELIVERABLES OR MILESTONES The following properties were included in the initial eligible property list: 1860, 1866, 1878, 1881, 1890, 1895, 1904 1911, 1917, 1920, 1923, 1931, 1942, 1948 Big Bend Drive 1739, 1744, 1771, 1757, 1776, 1785, 1788, 1797 Sherwood Road 1729, 1732, 1733, 1739, 1744, 1748 Junior Terrace 1718, 1728, 1748, 1758 Hawthorne Terrace 275, 312, 317, 320, 332, 348, 360, 368, 376, 385, 388 Hawthorne Lane 1800, 1816 Algonquin Road 710 Forest Edge Lane 1710 Woodland Avenue Deliverables are directly related to the successful completion of the approved scope of work. Only the properties named above are eligible for inclusion within the project. Demolition must occur within 60 days of acquisition of a property although the Grantee may apply for an extension. The Grantee is required to provide the following documentation for the project:  Signed closeout certification  Completed financial management review  Voluntary participation forms (FEMA Form 81-112) for acquired properties  Settlement statements for acquired properties  Documentation of proper procurement, including the following where required or their practical equivalents: o Public notice o Request for proposal o Bid tally sheet  Documentation of costs incurred such as invoices  Documentation of costs paid such as canceled checks and ledger statements  Final inspection report  Property site inventory specifying properties actually acquired  Photographs post-mitigation of all acquired properties, labeled and dated and including the name and title of the photographer  Copies of recorded deeds with restrictions for all acquired properties  Documentation satisfying IEPA asbestos pre-demolition notification requirements  Signed Environmental Closeout Declaration  AW-501 form and transmittal sheet for properties on NFIP repetitive loss lists Exhibit A Page 28 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 26 of 34  Duplication of benefits information such as receipts and affidavits Exhibit A Page 29 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 27 of 34 EXHIBIT C PAYMENT Grantee shall receive approximately ___$7,282,820.03 _ under this Agreement. CATEGORIES Total Cost Estimated Paid to Date Acquisition of 10 Structures (Increment 1) $3,080,000 $2,698,523 NFIP Policy Refund (Installment 1) $90,000 All Appraisals (Increment 1) $9,030 All Title and Title Insurance (Increment 1) $21,000 Legal (Increment 1) $21,000 Demolition/Seeding of 10 Structures (Increment 1) $300,000 Pre-Award Costs (Increment 1) $55,000 Project Management (Increment 1) $22,000 Acquisition of 11 Structures (Increment 2) $3,817,230 NFIP Policy Refund (Installment 2) $99,000 Demolition/Seeding of 11 Structures (Increment 2) $330,000 Project Management (Increment 2) $20,000 TOTAL $7,864,260 $2,698,523 CATEGORIES Total Cost Estimated Paid to Date Property Acquisition $12,930,735 $7,364,435.97 Appraisal $20,210 Title Search $47,000 Legal $47,000 Demolition $1,645,000 Flood Insurance $423,000 Administration/Management $141,000 Pre-Award Costs $9,500 TOTAL $15,263,445 $7,364,435.97 Exhibit A Page 30 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 28 of 34 The Grantee shall submit a signed request for payment/reimbursement form and a copy of the related receipts or invoices that verify expenditures for eligible grant funds to the Grantor for review by mail, or fax to the following addresses or fax number: IEMA Attention: State Hazard Mitigation Officer 1035 Outer Park Drive Springfield, IL 62704 Fax: (217)782-8753 Exhibit A Page 31 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 29 of 34 EXHIBIT D CONTACT INFORMATION CONTACT FOR NOTIFICATION: Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the persons listed below. GRANTOR CONTACT GRANTEE CONTACT Name: __Sam Al-Basha________________________ Name: _Matthew Bogusz_____________________ Title:____State Hazard Mitigation Officer__________ Title: _Mayor_______________________________ Address: 1035 Outer Park Drive, Springfield, IL 62704 Address: 1420 Miner St., Des Plaines, IL 60016-4484 Phone: _217/785-9942________________________ Phone: _847/391-5300_______________________ TTY#: ____________________________________ TTY #: ___________________________________ Fax#: 217/782-8753 _________ Fax #: _____________________________________ E-mail Address: Sam.m.al-basha@illinois.gov_______ E-mail Address: _____________________________ Additional Information:_______________________ Exhibit A Page 32 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 30 of 34 EXHIBIT E PERFORMANCE MEASURES The Grantee shall submit quarterly status reports to the State Hazard Mitigation Officer (SHMO) within fifteen days following the end of the quarter (January 15, April 15, July 15, and October 15). Said report will include the status of the project, work completed toward the milestones described in Exhibit B, the anticipated project completion date, and financial information. Exhibit A Page 33 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 31 of 34 EXHIBIT F PERFORMANCE STANDARDS Performance standards include: 1. Appropriate use of grant funds in accordance with the approved scope of work and budget, and the terms outlined in this Agreement. 2. The timely submittal of required documentation as defined in Exhibit E of this Agreement. 3. Adequate results from grant monitoring conducted by the Grantor. Exhibit A Page 34 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 32 of 34 EXHIBIT G SPECIFIC CONDITIONS 1. The Grantee will provide all necessary financial and managerial resources to meet the terms and conditions of this Agreement. The Grantee agrees to comply with any special conditions contained in the Notice of State Award (NOSA) that have been imposed as a result of the Grantee’s programmatic, financial and administrative internal control questionnaires. 2. The Grantee is aware that the grant program requires cost-sharing on the basis of not more than 75 percent Federal and at least 25 percent non-Federal contributions and that the Grantee is required to provide and/or secure the full non-Federal share for mitigation activities. 3. The Grantee may send a written request to the Grantor for a portion of the total contract amount upon the following conditions: a) The Grantee will spend the funds requested within a twenty-day period after receipt of the funds from Grantor. Additional funds may be drawn upon request, based on need and the ability to spend within a twenty-day period; b) The Grantee cannot receive more than 75% of the Federal share of the funds until the plan is completed and submitted to FEMA; and c) The Grantee cannot receive more than 90% of the Federal share of the funds until the plan is approved by FEMA and adopted by the Grantee. 4. If the Grantee fails to expend or is over-advanced grant funds, the Grantor reserves the right to recapture funds in accordance with the applicable Federal or State laws and requirements. 5. The Grantee shall begin the scope of work within 90 days of the effective date of this Agreement and complete all items of work by the end of the Agreement term, unless otherwise agreed to in a written amendment to this Agreement. 6. The Grantee will comply with all applicable ordinances, codes and standards as pertains to this HMA project and agrees to provide maintenance as appropriate. 7. The Grantee will not enter into cost-plus-percentage-of-cost contracts for completion of this HMA project. 8. Upon project completion and after all eligible funds have been drawn down, IEMA will prepare and deliver to the Grantee a final report detailing the satisfactory completion of all required deliverables and substantiating the payment and match documentation. 9. FEMA, IEMA, the Illinois Auditor General, the Illinois Attorney General or any of their duly authorized representatives reserve the right to review, inspect or audit all contracts, records and documents related to the expenditure of the HMA funds. IEMA reserves the right to disallow any expenditures that are deemed ineligible, unreasonable, or excessive. In the event that questioned costs are ultimately deemed disallowed, as determined by the IEMA, the Grantee shall be responsible for repayment of such costs. 10. The Grantee shall have a single audit conducted in accordance with 2 CFR Part 200 when expending Exhibit A Page 35 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 33 of 34 $750,000 or more in federal funds from any source during a fiscal year and shall submit a copy of the single audit report, if applicable, to IEMA within the required time frames. 11. The Grantee will be responsible for timely action in resolving any audit finding or questioned project costs. 12. The Grantee shall return to IEMA all grant funds that are not expended or that are received from IEMA i n error. All funds remaining at the expiration of the period of time the funds are available for expenditure or obligation by the Grantee shall be returned to IEMA within 45 days, if applicable. IEMA may recapture those funds in accordance with state and federal laws and regulations. The Grantee’s failure to comply with any one of the terms of this Agreement shall be cause for IEMA to seek recovery of all or part of the grant proceeds. 13. This Agreement may be amended because of changes in state or federal statutes, regulations, or grant award policies; an extension in the grant award term; an increase in the amount of funds granted; or any other provision requiring a modification. Grantor may remove (or reduce) a Specific Condition included in this Exhibit G by providing notice in writing to the Grantee. All other modifications must be in writing and signed by both parties. 14. The Grantee agrees to maintain good standing in the National Flood Insurance Program (NFIP). REQUIREMENTS FOR ACQUISITION AND RELOCATION PROJECTS 15. The funds requested for this project shall not duplicate funds or benefits received for the same activities from any other funding source. 16. The Grantee shall obtain a signed letter of agreement from each participating property owner, which must include a certification that: (1) the owner has revealed any other funds received for structural repairs which would represent duplicated disaster -recovery benefits such as insurance proceeds or federal grants or assistance, and that (2) the owner will relocate outside of any floodplain mapped by FEMA. 17. The Grantee shall take possession of all acquired structures and parcels at the time of closing. 18. A copy of the closing documentation, which includes the certified appraised value of the property, all deductions, the net balance to the seller, and legal description of the parcel shall be forwarded to the IEMA upon closing of the property. 19. If the Grantee is participating in the Salvage Program, permanently affixed items and appliances can only be removed from an acquired structure based upon the Property Owner Salvage List, which must be signed by both the local appraiser and the homeowner. These items must be removed prior to closing, and the value of those items must be deducted from the offer price. IEMA strongly discourages the removal of porous items due to health concerns. 20. Prior to demolition or relocation, an acquired structure may not be sold to any party without written consent from IEMA. 21. Each parcel acquired with HMA funds shall be deed restricted to include the requirements in the Model Deed Restriction set forth in Appendix A (attached). Exhibit A Page 36 of 37 Agreement No._________________ State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 34 of 34 22. The Grantee shall comply with the conditions established in the Record of Environmental Consideration approved by the FEMA Regional Environmental Officer. Exhibit A Page 37 of 37 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: July 31, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Gewalt Hamilton Associates, Inc. – Task Order No. 3 Professional Plan Review Services Issue: Due to a temporary reduction in civil engineering staffing, we require an engineering firm to perform plan review services for approximately a two month period. Analysis: Since this is the procurement of professional engineering services that do not require competitive bidding and is time sensitive, we requested and received a proposal from Gewalt Hamilton Associates, Inc. (GHA) with whom the City has an existing Master Contract. GHA submitted a proposal for 360 hours of plan review services based on a 40 hour week for a total cost of $56,200. Recommendation: We recommend approval of Task Order No. 3 with Gewalt Hamilton Associates, Inc., 625 Forest Edge Drive, Vernon Hills, IL 60061 in a not-to exceed amount of $56,200. Source of funding would be the Capital Projects Fund. Attachments: Resolution R-167-18 Exhibit A – Task Order No. 3 MEMORANDUM Page 1 of 10 1 CITY OF DES PLAINES RESOLUTION R - 167 - 18 A RESOLUTION APPROVING TASK ORDER NO. 3 WITH GEWALT HAMILTON, INC., FOR CONSTRUCTION ENGINEERING SERVICES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, on February 16, 2016, the City Council approved Resolution R-39-16, which authorized the City to enter into a master contract ("Master Contract") with Gewalt Hamilton, Inc. ("Consultant") for the performance of engineering services for the City as such services are needed over time; and WHEREAS, the City desires to procure 360 hours of construction observation services ("Services") to assist the Department of Public Works and Engineering during a temporary reduction in City staff; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines and the City’s purchasing policy, the City Council has determined that procurement of the Services does not require competitive bidding because the Services require a high degree of professional skill where the ability or fitness of the individual plays an important part; and WHEREAS, the City has a positive existing relationship with the Consultant, which has satisfactorily performed engineering services for the City in the past; and WHEREAS, the City requested a proposal from Consultant to perform the Services; and WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $56,200 to perform the Services; and WHEREAS, the City has sufficient funds in the Capital Projects Fund for the procurement of the Services from Consultant; and WHEREAS, the City desires to enter into Task Order No. 3 under the Master Contract for the procurement of the Services from Consultant in the not-to-exceed amount of $56,200 ("Task Order No. 3"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into Task Order No. 3 with Consultant; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: Page 2 of 10 2 SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF TASK ORDER NO. 3. The City Council hereby approves Task Order No. 3 in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDER NO. 3. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, final Task Order No. 3 only after receipt by the City Clerk of at least one executed copy of Task Order No. 3 from Consultant; provided, however, that if the City Clerk does not receive one executed copy of Task Order No. 3 from Consultant within 60 days after the date of adoption of this Resolution, then this authority to execute and seal Task Order No. 3 will, at the option of the City Council, be null and void. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Task Order No 3 from Gewalt Hamilton for Engineering Services for Reduction in Staff Page 3 of 10 TASK ORDER NO. 3 TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES AND GEWALT HAMILTON ASSOCIATES, INC. FOR PROFESSIONAL ENGINEERING SERVICES In accordance with Section 1.2 of the Master Contract dated February 16, 2016 between the City of Des Plaines (the “City”) and Gewalt Hamilton Associates, Inc., 625 Forest Edge Drive, Vernon Hills, IL 60061 (the “Consultant”), the Parties agree to the following Task Number 3: 1.Contracted Services: The Consultant will perform the services described and set forth in the “Plan Review Services for Various Projects, GHA Proposal No. 2018.MO049” prepared by the Consultant, submitted to the City, and dated July 24, 2018 ("Proposal"). 2.Project Schedule (attach schedule if appropriate): Anticipated timeframe September 10th through November 10, 2018. 3.Project Completion Date: The Consultant will diligently and continuously prosecute the Services and be consistent with the current review timeframes set by the City. 4.Project Specific Pricing (if applicable): In exchange for the Contracted Services, the Consultant will receive compensation on an hourly rate basis in the amounts set forth in the Pricing Schedule attached to the Master Contract as Attachment B, but in no event will the compensation paid to the Consultant exceed $56,200, all as set forth in the Proposal. 5. Additional Changes to the Master Contract (if applicable): Not applicable. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Exhibit A Page 4 of 10 CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works & Engineering __________________________________ Name (Printed or Typed) ____________________, 2018 ____________________, 2018 Date Date If greater than, $2,500, the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 2018 Date If greater than $20,000, the City Council must approve the Task Order in advance and the City Manager's signature is required. _______________________________________ Signature City Manager ____________________, 2018 Date #26478055_v1 Exhibit A Page 5 of 10 July 24, 2018 Mr. Jon Duddles, P.E., CFM Assistant Director of Public Works and Engineering City of Des Plaines 1420 Miner Street Des Plaines, Illinois 60016 RE: Plan Review Services for Various Projects GHA Proposal No. 2018.M049 Dear Mr. Duddles: Thank you for considering Gewalt Hamilton Associates, Inc. to provide assistance to the City for plan review services. This proposal is based on our phone conversation and subsequent email correspondence. Work shall consist of GHA performing plan review services of private developments, residential lot grading plans and other associated plan review work as directed by the City. GHA will prepare plan review comments that can be forwarded to the owner for revisions to the plans. GHA anticipates that most of the time spent reviewing the plans will be done at our offices, but we are more than willing to work office hours at the City as necessary. Steven Berecz will complete a majority of the plan review services, but he will be assisted by other technical staff as workload and scope of plan reviews warrants. We will complete the work in a timely manner and be consistent with the current review timeframes set by the City. We anticipate approximately forty hours of plan review services each week, with the anticipated contract timeframe from September 10th through November 10th. Work will be completed under the terms and conditions identified in the Master Service Agreement executed by the City of Des Plaines and Gewalt Hamilton Associates, Inc. Services will be provided for a not-to-exceed (NTE) fee of $56,200, which will be invoiced as per the IDOT cost per fixed fee calculations which are attached to the proposal. We have allocated a total of 360 hours of review time. Thank you for your consideration. Please don’t hesitate to contact me should you have any questions. Sincerely, Gewalt Hamilton Associates, Inc. Steven D. Berecz, PE Senior Engineer Encl.: BDE 366, Cost Plus Fixed Fee Cost Estimate Exhibit A Page 6 of 10 Exhibit A Page 7 of 10 Exhibit A Page 8 of 10 Exhibit A Page 9 of 10 Exhibit A Page 10 of 10 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: August 1, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Disposal of City Vehicles/Equipment - Obenauf Auction Service Issue: The City has a surplus of vehicles and equipment due to the purchase of replacements and right sizing of the City fleet. These vehicles/equipment have reached their useful life and are no longer of use to the City’s departments. Analysis: The Public Works and Engineering Vehicle Maintenance Division has evaluated the existing fleet and has compiled the attached list of 23 vehicles/equipment with additional parts that are no longer of use to the City. As further evaluations are made, additional vehicles/equipment will be presented to the City Council. In 2017, the City Council authorized the disposal of 25 vehicles/equipment through Obenauf Auction Online Services. Utilization of the online auction allows us to manage our own web listings and retain the vehicles/equipment at the Public Works facility. These vehicles do not have to be delivered to a remote location which frees up staff time. Obenauf’s three percent commission is competitive with similar auction vendors. Recommendation: We request authorization from the City Council to dispose of the listed vehicles/equipment through Obenauf Auction Service, Inc., 810 Magna Drive, Round Lake, IL 60073. Attachments: Attachment 1 – Obenauf Auction Services Consignment Form Ordinance M-18-18 Exhibit A – Auction List of Vehicles and Equipment MEMORANDUM Page 1 of 7 Form to Consign an Item to the Obenauf Auction Service “OnLine” Auction Website www.ObenaufAuctionsOnLine.com To list your item on this site - email all information to: Auctionjim@comcast.net NAME OR COMPANY: ADDRESS: PHONE NUMBER(S): EMAIL ADDRESS: CONTACT PERSON: ~ Complete Description ~ Description Type in complete description (SAMPLE DESCRIPTIONS BELOW) .01 2001 GMC Yukon Denali VIN: ----------------- (129,633 miles) black, 5.7L gas, auto trans, 4x4, leather heated seats front and rear, power windows, running boards, double door in back, Bose stereo with 6 disc CD changer, interior in good condition with minor wear, fold down back seats, exterior has minor scratches and some small dings, tires like new, just had recent tune up, no rust, low miles. Start @ $300 Reserve @ $1,000 .02 Kenmore 24 cu. inch almond side-by-side refrigerator/freezer, in good working condition and very clean, with bottom drawers. Keeps items cold, great for second refrigerator. Exterior has no dents or scratches. (SAMPLE) .03 Craftsman roll-around bottom tool box with 3 large drawers and one flip open huge storage space 24” x 18” x 30” and “Vulcan” top tool box with 10 drawers and flip open top 24” x 16” x 18”. All drawers work although a few stick. Very light surface rust on sides. (SAMPLE) Type in multiple items in this space. Attachment 1 Page 2 of 7 ~ Inspection and Pickup arrangements ~ CONTACT PERSON: LOCATION: HOURS: PHONE NUMBER: All funds will be collected by Obenauf Auction Service, Inc. and paid to the consignor via an OAS check within approximately 30 days of the completion of the auction. A Sellers Fee of 3% will be deducted from the settlement check (All information and pictures provided via email by the consignor). If OAS has to come to your facility to compile the item(s) information and take pictures an additional rate of $35 per man hour will be deducted from your settlement. A Sellers Fee of 15% will be deducted from the settlement check if items are brought to OAS facility (OAS will come to your facility and pickup item(s) for a charge, take pictures and post your item(s) on our OnLine Internet Auction site at an additional rate of $35 per hour). I HEREBY COMMISSION OBENAUF AUCTION SERVICE, INC. TO SELL THE ITEMS LISTED. I CERTIFY THAT I AM THE OWNER OF THE LISTED MERCHANDISE AND HAVE GOOD TITLE FOR DELIVERY TO PURCHSER AND THAT ALL ITEMS ARE FREE FROM ANY AND ALL ENCUMBRANCES. I AGREE TO ACCEPT ALL RESPONSIBILITY FOR PROVIDING ACCURATE DESCRIPTION OF MERCHANDISE SOLD (IF ANY MERCHANDISE DESCRIPTION IS MIS-REPRESENTATED BY THE SELLER, YOU WILL BE REQUIRED TO TAKE YOUR ITEM BACK OR NEGOTIATE PRICE). I AGREE TO HOLD HARMLESS OBENAUF AUCTION SERVICE, INC. AGAINST ANY CLAIMS ARISING BECAUSE OF ANY BREACH OF THE ABOVE CONDITIONS. Signature: Date: Typed name & date by e-mail transmission will constitute your signature. Obenauf Auction Service, Inc. 810 Magna Drive Round Lake, IL 60073 847-546-2095 office 847-546-2097 fax Attachment 1 Page 3 of 7 1 CITY OF DES PLAINES ORDINANCE M - 18 - 18 AN ORDINANCE AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY OWNED BY THE CITY OF DES PLAINES. WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, the City is the owner of certain surplus vehicles and equipment (collectively, "Personal Property") described in detail in Exhibit A, attached to and, by this reference, made a part of this Ordinance; and WHEREAS, the City Council has determined that the Personal Property is no longer necessary or useful to, or for the best interest of, the City; and WHEREAS, Obernauf Auction Service, Inc. ("Obernauf") operates an Internet-based auction service for the sale of property that meets the needs of the City; and WHEREAS, the City desires to dispose of the Personal Property through an auction conducted by Obernauf; and WHEREAS, the City Council has determined that it is in the best interest of the City to dispose of the Personal Property at in the manner set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this ordinance as the findings of the City Council. SECTION 2: AUTHORIZATION TO DISPOSE OF PERSONAL PROPERTY. Pursuant to Section 11-76-4 of the Illinois Municipal Code, 65 ICLS 5/11-76-4, Section 1-12-4 of the City Code of the City of Des Plaines, and the home rule powers of the City, the City Council hereby finds that the Personal Property is no longer necessary or useful to, or for the best interest of, the City. The City Manager, or his designee, is hereby authorized to sell the Personal Property at an auction conducted by Obernauf; provided, however, that no item of Personal Property will Page 4 of 7 2 be sold for a price that is less than the Minimum Sales Price for that item set forth in Exhibit A to this Ordinance. SECTION 3: AUTHORIZATION TO EXECUTE REQUIRED DOCUMENTS. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, all documents approved by the General Counsel and necessary to complete the disposition of the Surplus Property in accordance with Section 2 of this Agreement. SECTION 4: DEPOSIT OF AUCTION SALE PROCEEDS. The City Council hereby directs the City Manager and the Director of Finance to deposit into the City’s General Fund the proceeds from the disposition of the Personal Property pursuant to Section 2 of this Ordinance. SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] Page 5 of 7 3 PASSED this _____ day of _________________, 2018. APPROVED this _____ day of ___________________, 2018. VOTE: AYES ______ NAYS ______ ABSENT ______ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of ____________, 2018. CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Authorizing Disposition of Property Vehicles and Equipment via Obenauf Auction Service (2018) Page 6 of 7 2018 Vehicle/Equipment Auction List Vehicle #Year Make & Model VIN#.Disposition Estimated Salvage Value 8023 2006 Ford F450 1FDXF47Y56EA14810 Auction $7,000 2018 2011 Ford CRN VIC 2FABP7BV4BX149303 Auction $2,000 2019 2011 Ford CRN VIC 2FABP7BV6BX149304 Auction $2,000 9013 1999 J.D. 410E T0410EX877946 Auction $8,500 6904 2005 Nissan Titan 1N6AA07B65N509624 Auction $1,800 6912 2002 Chevy Tahoe 1GNEK13Z32J275947 Auction $1,800 8002 1996 GMC 1GBP7H1J5TJ102669 Auction $2,200 9004 2003 Solar Tech 4GM1A091131520231 Auction $500 5025 2003 I.H. 5-Ton Dump 1HTWDAAR33J051348 Auction $60,000 7412 2010 Ford CRN VIC 2FABP7BV9AX103450 Auction $2,000 2017 2010 Ford CRN VIC 2FABP7BV0AX103451 Auction $2,000 9020 2008 FERRIS 2012692380 Auction $3,000 5035 2007 FERRIS 2000743251 Auction $3,000 Equipment Item Disposition Estimated Salvage Value Air Compessor Auction $300 Chop Saw Auction $30 A/C Machine Auction $400 BOBCAT 60" brushcat attachment A01A00140 Auction $1,800 BOBCAT 72" mower attachment 230401204 Auction $1,000 BOBCAT 60" broom attachment 231314514 Auction $500 FERRIS PARTS Auction $400 2007 Service Body Auction $500 2005 Big Tex trailer Auction $600 2004 Big Tex trailer Auction $600 Total =$101,930 Exhibit A Page 7 of 7 Human Resources 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5486 desplaines.org Date: July 3, 2018 To: Michael G. Bartholomew, City Manager From: John Light, Director of Human Resources Re: Classification of positions Issue: To establish the pay grade and salary range placement in for the newly created Special Events Coordinator position as Grade 5 and Training & Safety Coordinator position as Grade 7. Background/Analysis: Following the resignation of the Training Officer in the Fire Department, staff reviewed the duties the position performed. As a result of this preliminary review, we asked the consultant who designed our compensation system to review the salary range and title of this position. The consultant recommended changing the salary range from a 10 ($97,731 - $131,936) to a 7 ($75,750 - $102,263). We had the same consultant review the duties and responsibilities of the newly created position of Special Events Coordinator. We recommend this position be placed in Grade 5 ($62,604 - $84,515). I have attached draft job descriptions for both these positions along with a draft chart showing the salary grades & ranges with these changes included. Recommendation: I recommend Council adopt the amendment to Title 1, Chapter 8, and Section 4 of the City Code. Attachments: Ordinance – An Ordinance Amending Chapter 8 of Title 1 of the City of Des Plaines City Code Attachment 1 – Draft Job Description for Training & Safety Coordinator Attachment 2 – Draft Job Description for Special Events Coordinator MEMORANDUM Page 1 of 12 CITY OF DES PLAINES ORDINANCE M - 16 - 18 AN ORDINANCE AMENDING CHAPTER 8 OF TITLE 1 OF THE CITY OF DES PLAINES CITY CODE. WHEREAS, Section 4 of Chapter 8 of Title 1 of the City of Des Plaines City Code, as amended, ("City Code") sets forth a classification plan and compensation schedules for all full-time, nonunion employment positions of the City ("Classification and Compensation Schedules"); and WHEREAS, the City Council desires to amend the Classification and Compensation Schedules to add two new positions ("Amendment"); and WHEREAS, the City Council has determined that the adoption of the Amendment set forth in this Ordinance is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2. COMPENSATION PLAN. Section 4, titled "Compensation Plan," of Chapter 8, titled "Position Grade and Compensation Plan," of Title 1, titled "Administrative," of the City Code is hereby amended as follows: "1-8-4: COMPENSATION PLAN: A. Classified Positions: The compensation plan with annual rates for all nonunion classified positions is hereby adopted according to the following schedules: NONUNION PERSONNEL Effective ______________ Position Title Pay Ranges Longevity Pay Grade Hours Per Week Min. Max. After 10 Years After 15 Years After 20 Years City Manager 15 37.5 171,780 231,903 1,000 1,500 2,000 Assistant City Manager/Director of Finance 14 37.5 132,961 179,498 1,000 1,500 2,000 Ordinance - Amending Chapter 8 of Title 1 of City of Des Plaines City Code Page 2 of 12 Director of Public Works & Engineering 13 37.5 123,112 166,202 1,000 1,500 2,000 Fire Chief 13 40.0 123,112 166,202 1,000 1,500 2,000 Police Chief 13 40.0 123,112 166,202 1,000 1,500 2,000 Director of Community & Economic Development 13 37.5 123,112 166,202 1,000 1,500 2,000 Deputy Police Chief 12 40.0 113,993 153,890 1,000 1,500 2,000 Deputy Fire Chief 12 40.0 113,993 153,890 1,000 1,500 2,000 Director of Information Technology 12 37.5 113,993 153,890 1,000 1,500 2,000 Director of Human Resources 11 37.5 105,549 142,491 1,000 1,500 2,000 Assistant Director of Public Works & Engineering 11 37.5 105,549 142,491 1,000 1,500 2,000 Battalion Chief (Fire) 10 49.5 97,731 131,936 1,000 1,500 2,000 Division Chief (Fire) 10 40.0 97,731 131,936 1,000 1,500 2,000 Assistant Director of Finance 10 37.5 97,731 131,936 1,000 1,500 2,000 Commander (Police) 10 40.0 97,731 131,936 1,000 1,500 2,000 Superintendent (Public Works) 9 40.0 90,491 122,163 1,000 1,500 2,000 Assistant Director of Community Development 9 37.5 90,491 122,163 1,000 1,500 2,000 Building Official 8 37.5 83,325 112,489 1,000 1,500 2,000 Director of Media Services 8 37.5 83,325 112,489 1,000 1,500 2,000 Foreman 8 40.0 83,325 112,489 1,000 1,500 2,000 Senior Network Engineer 8 37.5 83,325 112,489 1,000 1,500 2,000 Ordinance - Amending Chapter 8 of Title 1 of City of Des Plaines City Code Page 3 of 12 Support Services Manager 8 40.0 83,325 112,489 1,000 1,500 2,000 Senior Financial Analyst 7 37.5 75,750 102,263 1,000 1,500 2,000 Police Social Worker 7 40.0 75,750 102,263 1,000 1,500 2,000 Administrative Manager 7 40.0 75,750 102,263 1,000 1,500 2,000 Purchasing Manager 7 37.5 75,750 102,263 1,000 1,500 2,000 Plan Coordinator 7 37.5 75,750 102,263 1,000 1,500 2,000 Training and Safety Coordinator 7 37.5 75,750 102,263 1,000 1,500 2,000 Economic Development Coordinator 7 37.5 75,750 102,263 1,000 1,500 2,000 Code Enforcement & Permit Coordinator 6 37.5 68,864 92,966 1,000 1,500 2,000 Community Social Workers 6 37.5 68,864 92,966 1,000 1,500 2,000 Community Health Nurse 6 37.5 68,864 92,966 1,000 1,500 2,000 Emergency Management Coordinator 5 37.5 62,604 84,515 1,000 1,500 2,000 Administrative Analyst 5 37.5 62,604 84,515 1,000 1,500 2,000 Media Specialist 5 37.5 62,604 84,515 1,000 1,500 2,000 Special Event Coordinator 5 37.5 62,604 84,515 1,000 1,500 2,000 Financial Analyst 5 37.5 62,604 84,515 1,000 1,500 2,000 Executive Secretary 4 37.5 56,912 76,832 1,000 1,500 2,000 Payroll/Accounting Specialist 4 37.5 56,912 76,832 1,000 1,500 2,000 Human Resource Specialist 4 37.5 56,912 76,832 1,000 1,500 2,000 Secretary 3 37.5 51,739 69,847 1,000 1,500 2,000 Ordinance - Amending Chapter 8 of Title 1 of City of Des Plaines City Code Page 4 of 12 Finance Assistant 3 37.5 51,739 69,847 1,000 1,500 2,000 No positions currently 2 37.5 47,035 63,497 1,000 1,500 2,000 No positions currently 1 37.5 42,332 57,148 1,000 1,500 2,000 Clerk (part time) Statutory minimum wage - 25.00 per hour Part time (Non-IMRF) Statutory minimum wage - 20.00 per hour Seasonal (Non-IMRF) Statutory minimum wage - 20.00 per hour Temporary (Non-IMRF) Statutory minimum wage - 20.00 per hour Intern (Non-IMRF) Statutory minimum wage - 20.00 per hour * * *” SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE FOLLOWS] Ordinance - Amending Chapter 8 of Title 1 of City of Des Plaines City Code Page 5 of 12 PASSED this _____day of ____________, 2018. APPROVED this _____ day of ____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT ______ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ______ day of ________________, 2018. CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Amending Chapter 8 Title 1 Compensation Plan Add Training & Safety and Special Events Coordinators Ordinance - Amending Chapter 8 of Title 1 of City of Des Plaines City Code Page 6 of 12 Page 1 of 3 Training & Safety Coordinator Position Description Department: Fire Employment Status: Full-Time FLSA Status: TBD Group: Non-Union Non-Management Date Approved: TBD This is a non-sworn administrative position in the Fire Department whose primary responsibility is to ensure training is delivered to staff to facilitate their job performance and workplace hazards and accidents are prevented or exposure to hazards is mitigated. Works under the general supervision and guidance of the Deputy Fire Chief. •Develops, implements, and evaluates programs related to fire suppression, emergency medical services, hazardous materials, fire prevention, and special team training activities; implements modifications to training programs as required to ensure effectiveness, safety, injury-prevention and current technical or procedural compliance. •Tracks, evaluates, and coordinates training requests and scheduling for Department personnel to attend out-of-department schools, seminars and conferences. •Ensures training reports are accurate, complete, and maintained in compliance with applicable standards and practices. •Maintains training records and files on Department personnel. Completes necessary forms for submittals to the Office of the State Fire Marshal. •Serves as the Department Safety Officer, with the following responsibilities: o Risk management plans o Accident, injury, and illness prevention programs o Physical fitness and wellness programs o Investigates all accidents and ensures the timely and complete reporting of accidents o Recommends corrective action as it pertains to equipment and human behavior to reduce injuries & accidents o Bases safety training on real-life losses with the goal of training to reduce/prevent losses. •Leads the Department’s Occupational Health and Safety Committee and Training Advisory Committee. POSITION SUMMARY II.SUPERVISION RECEIVED/EXERCISED III.ESSENTIAL DUTIES & RESPONSIBILITIES Attachment 1 - Draft Job Description for Training & Safety Coordinator Page 7 of 12 Page 2 of 3 • Leads the Department’s accident review process. • Produces and submits yearly budget requests for training, schools, supplies, and safety initiatives. Administers the Training/Safety Division budget on an ongoing basis. • Maintains the Fire Department’s training/safety website, posting training calendars, curriculum, schedules, lesson plans, resource links, and various other elements. • Manages school attendance, budget expenditures, and purchases related to training and safety. • Performs other duties as assigned by the employee’s supervisor. Bachelor’s degree in Business Administration, Public Administration or a related field is required, along with a minimum of between 3-5 years of experience designing, implementing and evaluating training programs. An equivalent combination of education and experience may be substituted provided the candidate possesses the minimum knowledge, skills and abilities to perform the duties required of the position. • Ability to learn the duties of employees in the fire service and utilize that knowledge to design and deliver training to a diverse group of employees. • Knowledge of various educational techniques designed to instruct a diverse group of individuals and the ability to break down and present technical information to individuals with various learning styles and knowledge bases; • Ability to perform needs assessments based upon discussions or observations of departmental operations, to diagnose training needs from operational problems • Ability to correlate the Department’s development with changing conditions within the community and industry. • Ability to follow verbal and written instructions. • Ability to communicate effectively orally and in writing. • Ability to establish effective working relationships with Department members, City Staff, other agencies and the general public. • Ability to foster and enhance an organizational culture of safety, injury prevention, loss prevention, and risk management. • State of Illinois Driver’s License with a safe driving record. • Personal computer; multimedia equipment and software, training aids and vehicle. IV. MINIMUM QUALIFICATIONS V. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES VI. SPECIAL REQUIREMENTS/QUALIFICATIONS VII. EQUIPMENT USED Attachment 1 - Draft Job Description for Training & Safety Coordinator Page 8 of 12 Page 3 of 3 • While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. • The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. • Work is performed in an office setting or in a fire station. On occasion, the employee in this position may be outside and exposed to weather conditions (rain, temperature variations, extreme heat and cold). Fire Chief Date Director of Human Resources Date City Manager Date This job description should not be interpreted as all-inclusive or as an employment agreement between the employer and employee. It is intended to identify the essential functions and requirements of this job and is subject to change as the needs of the employer and requirements of the job change. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Any essential functions of this position will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. VIII. PHYSICAL DEMANDS IX. WORKING CONDITIONS X. APPROVALS Attachment 1 - Draft Job Description for Training & Safety Coordinator Page 9 of 12 Special Event Coordinator Position Description Department: Media Services Employment Status: Full-Time FLSA Status: TBD Group: Non-Management Date Approved: TBD The purpose of this position is to enhance the quality of life of the residents of the City by ensuring the development and ongoing performance of Special Events which enhance the quality of life of residents, support the business community and promote the community to potential residents/businesses. Works under the close supervision of the Director of Media Services. • Works proactively with the Director of Media Services to plan and strategize events. • Develops and then monitors budget(s) for Special Events throughout the City, including cost benefit analysis and tracking of expenditures as the event is ongoing to ensure compliance with the budget. • In collaboration with the Director, develops fund raising strategies or strategies to obtain sponsorships/partnerships with Community Based Organizations and/or private businesses for Special Events in the City. • Identifies and accesses the location, conceptual theme, and logistical components of community events. • Coordinates with City Departments regarding needed event services, e.g. Fire, Police, EMA, and Public Works. • Obtains the necessary permits, licenses and insurance coverage for Special Events in the City. • Develops and implements strategies that take into consideration the safety of the entertainers, attendees, and staff with the full support of public safety personnel. • Initiates identified strategies to promote public awareness of events. • Supervises staff in the set-up, operations, and break down of the event. • Recognizes potentially hazardous conditions which present immediate dangers to life, health, property, or the environment. • Effectively works with event vendors, talent, volunteers, and staff, to communicate and supervise event operations. • Obtains the necessary rental contracts, quotes, and agreements for vendors, and ensures all I. POSITION SUMMARY II. SUPERVISION RECEIVED/EXERCISED III. ESSENTIAL DUTIES & RESPONSIBILITIES Attachment 2 - Draft Job Description for Special Events Coordinator Page 10 of 12 documents, selection of vendors and procurement of materials follows all applicable City Policies & Procedures. • Maintains statistics on special events, including expense versus revenue and attendance. • Produces ideas for special events that promote cultural awareness, appreciation of the arts, youth programming, and opportunities to support economic development efforts. • Evaluates completed events to assess results, efficiency and effectiveness of planning and operations, including a cost benefit analysis. • Serves as liaison to the Special Events Commission, providing staff support to the Commission. • Schedules and attends commission meetings, prepares and distributes meeting packets, and provides meeting minutes to City Clerk’s Office for posting. High School graduation or GED equivalent along with a minimum of five years of experience in event planning, organization, and implementation. Bachelor’s Degree or equivalent is preferred. • Demonstrated experience and knowledge associated with staging and holding large-scale public events. • Related experience and knowledge of best practices regarding event preparation and operations. • Ability to follow verbal and written instructions. • Ability to communicate effectively orally and in writing with diverse groups of individuals • Ability to establish effective working relationships with vendors, Community Based Organizations, employees, intergovernmental agencies and the general public. • Demonstrates ability to work independently, apply knowledge of past experience to the position, and manage time effectively. • Must be available to work all City-sponsored events which includes hours that may not follow a standard work week (8:30 a.m. – 5:00 p.m.). • State of Illinois Class “D” Driver’s License with a good driving record. Vehicle, phone, computer, copier/fax/scanner machine. • While performing the duties of this job, the employee is frequently required to sit, talk, hear, or smell. The employee is required to walk, use hands to finger, handle, operate or feel objects, tools, or controls; and reach with hands and arms. IV. MINIMUM QUALIFICATIONS V. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES VI. SPECIAL REQUIREMENTS/QUALIFICATIONS VII. EQUIPMENT USED VIII. PHYSICAL DEMANDS Attachment 2 - Draft Job Description for Special Events Coordinator Page 11 of 12 • The employee is required to climb, balance, stoop, kneel, crouch, and crawl. • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. • The employee must occasionally lift and/or move up to 35 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is frequently performed on site at various public locations. Some work is performed in an office setting and frequent use of computer and phone communications are to be expected. The employee is required to work in outside weather conditions during the inspection of various developments and construction sites. The noise level in the work environment is usually moderate. Director of Media Services Date Director of Human Resources Date City Manager Date This job description should not be interpreted as all-inclusive or as an employment agreement between the employer and employee. It is intended to identify the essential functions and requirements of this job and is subject to change as the needs of the employer and requirements of the job change. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Any essential functions of this position will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. IX. WORKING CONDITIONS X. APPROVALS Attachment 2 - Draft Job Description for Special Events Coordinator Page 12 of 12 1 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: June 28, 2018 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Community and Economic Development Director Patrick Ainsworth, AICP, Economic Development Coordinator Subject: Text Amendments to the Des Plaines Zoning Ordinance Issue: The City of Des Plaines is requesting a Text Amendment to the following sections of the 1998 Des Plaines Zoning Ordinance, as amended: (i) Section 12-7-4.G, Manufacturing Districts Use Matrix, to rename “Auto Sales” to “Motor Vehicle Sales”, add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district and add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; (ii) Section 12-9-7, Off Street Parking Requirements, to rename “Automotive Sales Lots” to “Motor Vehicle Sales”, to amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools” and “Colleges and Universities”, and to add off-street parking regulations for “Commercial Motor Vehicle Sales and Leasing”; and (iii) Section 12-13-3, Definitions, to amend the definition term of “Research, Testing and Development Industries”, to add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing” and to amend the definition of “Motor Vehicle Sales”. Analysis: PIN: Citywide Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Case Number: #18-050-TA Project Description: The City of Des Plaines is proposing several text amendments to the Des Plaines Zoning Ordinance which are as follows: • Adding the land use of “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; • Renaming the land use of “Auto Sales” to “Motor Vehicle Sales” in the Manufacturing Districts Use Matrix • Adding the land use of “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district; MEMORANDUM Page 1 of 26 2 • Conducting the following changes to the Off-Street Parking Requirements section: o Renaming the land use of “Auto Sales” to “Motor Vehicle Sales”; o Amending the off-street parking requirement for “Motor Vehicle Sales”; o Adding a new off-street parking requirement for “Commercial Vehicle Sales and Leasing”; o Amending off-street parking regulations for “Commercial Schools”; o Amending off-street parking regulations for “Colleges and Universities”; and • Amending or Adding the following terms to the Definition section of the Zoning Ordinance: o Adding “Commercial Schools”; o Amending the term of, “Research, Testing and Development”; o Adding “Commercial Motor Vehicle Sales and Leasing”; and o Amending “Motor Vehicle Sales”. Text Amendment for “Research, Testing and Development Industries” Currently, Zoning Ordinance Section 12-7-4.G, Manufacturing Districts Use Matrix, contains a land use called, “Research, Testing and Development Industries” which is permitted in the M-1 and M-3 districts, but not the M-2 zoning district. Staff is requesting to add this land use as a permitted use in the M-2 General Manufacturing zoning district. The proposed amendment to the Manufacturing District Use Matrix is as follows: 12-7-4.G: MANUFACTURING DISTRICTS USE MATRIX Add: Uses M-1 M-2 M-3 Research, Testing and Development Industries P P P P = Permitted use C = Conditional use permit required Staff finds that this text amendment will help to enhance the M-2 zoning district, the largest manufacturing district by area in the City, by offering a mix of uses to fill the available manufacturing spaces. This type of land use assists with attracting research and development-based businesses that are involved and complements advanced manufacturing. The current definition for this land use and the proposed addition of the word, “Testing” is provided below: 12-13-1 DEFINITIONS: Amend: RESEARCH, TESTING AND DEVELOPMENT INDUSTRIES: A building, property, or structure in which are located facilities for scientific research, investigation, testing, or experimentation, but not facilities for the manufacture or sale of products, except as incidental to the main purpose of the building, property or structure. "Research and development industries" shall not include any use that is otherwise listed specifically in a zoning district as a permitted or conditional use. Staff is requesting a minor amendment to the definition of this land use to include “Testing” in the name of the use. This amendment will result in a consistency of terminology found throughout the Zoning Ordinance. Page 2 of 26 3 Furthermore, there is a company already located within the M-2 zoning district, Scientific Device Laboratory, located at 411 E. Jarvis Avenue, which has been operating a Research, Testing and Development Industry- based business out of this facility since 1994. Under the current zoning, this business is considered a legal non-conforming operation. With the proposed text amendment, the business will be brought into conformity and will also allow future research and development type businesses to operate in the M-2 zoning district. Text Amendments Involving the Land Use of “Auto Sales” The next Zoning Ordinance text amendment involves a cleanup effort throughout the Zoning Ordinance involving “Auto Sales”, “Automotive Sales Lots” and “Motor Vehicle Sales”. Essentially, there are several different terms used throughout the Zoning Ordinance for the same land use and the proposed text amendments will centralize these terms into one. Maintaining these terms as-is can create clarification and enforcement issues. The proposed amendments are shown below: 12-7-4.G: MANUFACTURING DISTRICTS USE MATRIX Add/Amend: Uses M-1 M-2 M-3 Auto Sales Motor Vehicle Sales P Commercial Motor Vehicle Sales and Leasing C P = Permitted use C = Conditional use permit required 12-9-7: OFF STREET PARKING REQUIREMENTS Add/Amend: Commercial Uses: Automotive Sales Lots Motor Vehicle Sales 1 space for every 200 square feet of gross floor area, plus 1 space for every 10 vehicle display spaces (required off street parking spaces cannot be occupied by motor vehicles for sale) Commercial Motor Vehicle Sales and Leasing 1 space for every 400 square feet of gross floor area, plus 1 space for every 10 vehicle display spaces (required off street parking spaces cannot be occupied by commercial motor vehicles/equipment for sale or for lease) 12-13-1 DEFINITIONS: Amend/Add: COMMERCIAL MOTOR VEHICLE SALES AND LEASING: An establishment, the principal use or purpose of which is the sale or rental of multi-passenger buses and limousines, large trucks, construction or agricultural equipment, aircraft, or similar large vehicles and vehicular equipment. "Commercial Motor Vehicle Sales and Leasing” may include accessory car wash, auto detailing, body and service repair areas all of which may only be conducted within the primary building or structure. “Commercial Motor Vehicle Sales" shall not include any use otherwise listed specifically in a zoning district as a permitted or conditional use. The display of motor vehicles for sale or for lease shall be allowed in all required yards but may not be in conflict with other provisions of this Page 3 of 26 4 Article. MOTOR VEHICLE SALES: An establishment, the principal use or purpose of which is the sale of motorized vehicles, including, but not limited to, the sale of automobiles, personal trucks, recreation vehicles, snowmobiles, boats, and motorcycles. "Motor Vehicle Sales" shall include accessory car wash, auto detailing, body and service repair areas all of which must take place within the primary building or structure. "Motor vehicle sales" shall not include “Commercial Motor Vehicle Sales” or any use otherwise listed specifically in a zoning district as a permitted or conditional use. The display of motor vehicles for sale shall be allowed in all required yards but may not be in conflict with other provisions of this Article. The goal of the above amendments is to unify all of the land uses that involve motor vehicle sales and to add a land use that is not specifically covered in the current Zoning Ordinance, the sale and lease of large- scale/commercial vehicles. These amendments will both assist with enhancing our commercial and manufacturing zoning districts as well as clarify several aspects for motor vehicle sales. However, commercial vehicle sales and leasing will be a conditional use in the M-2 zoning district which will allow for a thorough review process. Text Amendment for “Commercial Schools” Continuing with the Zoning Ordinance cleanup efforts, the land use of “Commercial Schools” is identified in the Ordinance, but the Zoning Ordinance does not currently define this term. Moreover, the land use term found in the commercial use matrix does not match the land use found in the off-street parking requirement section. As such, the text amendments below are to assist with unifying and updating our Zoning Ordinance for this specific land use. 12-9-7: OFF STREET PARKING REQUIREMENTS Amend: Trade or Commercial Schools 1 space for employee, plus 1 space for each 3 4 students. “Student occupancy” is to be defined as the maximum occupancy of the room or rooms used for school purposes as determined by the zoning administrator 12-13-1 DEFINITIONS: Add: COMMERCIAL SCHOOL: An establishment, the principal use or purpose of which is teaching the skills needed to perform a particular professional job or trade including, but not limited to, schools of construction or building trade, cosmetology, cooking, motor vehicle repair, computer training facilities, vocational schools, administrative business training facilities and similar fields. "Commercial Schools" do not include any use otherwise listed specifically in a zoning district as a permitted or conditional use. Text Amendment for “Colleges and Universities” Another proposed Zoning Ordinance amendment involves the parking requirements associated with “Colleges and Universities”. Staff recommends a reduction in the required off-street parking requirement for colleges and universities as the City is well connected with alternative transportation options including commuter rail and bus services. This text amendment will assist with the City of Des Plaines’ Strategic Plan with regards to attracting a higher learning institution. Strategic Plan Strategy 3 Action #4 is stated as follows: Strategy 3 – Corridors and Districts: Designate corridors and districts to differentiate and highlight uses and unique attractions. Action 4. Attract an institution of higher learning. Page 4 of 26 5 If the intent is to attract a higher learning institution, then the City should amend the off-street parking requirements and consider the existing transportation network and our fully built-out development status in order to not create an undue burden on a future college or university. The amended parking regulation is as follows: 12-9-7 OFF STREET PARKING REQUIREMENTS: Amend as follows: Colleges or Universities 1 space per classroom, plus 1 space for every 200 square feet devoted to offices, plus 1 space for every 6 8 students based on maximum enrollment Standards for Zoning Ordinance Text Amendment: To analyze this text amendment request, the standards for amendments contained in Section 12-3-7.E of the Zoning Ordinance are used. Following is a discussion of those standards. 1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the comprehensive plan, as adopted and amended from time to time by the city council; The 2007 Comprehensive Plan contains an Implementation Goal and Objective which states the following: GOAL: Amend and enforce City Ordinances, as appropriate to support the purposes of the Plan. OBJECTIVE: a. Revise the City’s zoning ordinance, so as to plan for and implement redevelopment in neighborhoods, commercial corridors, and the industrial sector. This Comprehensive Plan section applies to all of the proposed text amendments. The amendment of adding “Research, Testing and Development Industries” to the M-2 zoning district assists with enhancing the M-2 zoning district (the largest manufacturing district) and brings at least one business into conformity. The unification of “Auto Sales/Motor Vehicle Sales” and the addition of “Commercial Vehicle Sales and Leasing” assists with streamlining and clarifying our Zoning Ordinance. The addition of “Commercial Schools” definition further enhances our Zoning Ordinance in terms of providing clarity and enforcement with this particular land use. Finally, the modification for “Colleges and Universities” helps to advance the Des Plaines Strategic Plan and to update our regulations based on the context of the City. 2. Whether the proposed amendment is compatible with current conditions and the overall character of existing development; The proposed text amendments help to modernize the Zoning Ordinance and ensure the proposed amendments are compatible with the overall character of existing development. The unification of “Motor Vehicle Sales’ will assist the City with ensuring that such land uses are compatible with current conditions. The addition of “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 allows for an increased variety of land uses in the M-2, but having this as a conditional use help to ensure compatibility with existing development. The amendments and additions to “Commercial Schools” and “Colleges and Universities” continue to ensure compatibility with current conditions of the City. 3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; Page 5 of 26 6 All proposed amendments are not anticipated to impact public facilities and available services. 4.Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction; and All proposed amendments will not have an adverse effect on property values throughout the City. There are several mechanisms to control any potential impacts such as assigning land uses as Conditional Uses and other established ordinances to control potential hazards. 5.Whether the proposed amendment reflects responsible standards for development and growth. The proposed text amendment to add “Research, Testing and Development Industries” to the M-2 zoning district enhances this district and reflects responsible standards. There is a business in the M-2 zoning district that operates under this land use, but it is not in compliance under the current Zoning Ordinance. This text amendment will allow the business to be brought into conformity. Combining and clarifying the land use of “Motor Vehicle Sales” will help the City with developing and handling such businesses responsibly. There were several different terms referring to one land use scattered throughout the Zoning Ordinance and this could lead to confusion and enforcement issues. Additionally, the introduction of “Commercial Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district will require future businesses to go through a vetting process which will ensure responsible development. The clarifications for “Commercial Schools” and “Colleges and Universities” assist with ensuring that our Ordinances are updated, defined and reflective of the City’s current conditions. Planning & Zoning Board Review: The Planning and Zoning Board met on June 26, 2018 to consider the proposed text amendments. The Community and Economic Development Department presented the proposed text amendments and clarified the reasoning behind each amendment. The Planning and Zoning Board reviewed the proposed text amendments and had no inquiries. There was one modification proposed to add the word, “Vehicle” to the proposed Definition of “Commercial Vehicle Sales and Leasing” to be consistent with the rest of the proposed text amendment. No members of the public spoke in either support or opposition of the text amendments. The Planning and Zoning Board, after having heard and fully considering the evidence, recommended (6-0) that the City Council approve the proposed text amendments. Recommendations: I recommend approval of Ordinance Z - 23 - 18 approving the above-mentioned text amendments to the Zoning Ordinance. Pursuant to Sections 12-3-7(D) of the Zoning Ordinance, the City Council has the authority to approve, approve with modifications, or disapprove the application. Attachments: Attachment 1: Text Amendment Application Attachment 2: Letter from Planning & Zoning Board to the Mayor Attachment 3: Draft Minutes of the June 26, 2018 Planning & Zoning Hearing Attachment 4: Ordinance Z - 23 - 18 Page 6 of 26 Attachment 1 Page 7 of 26 Attachment 1 Page 8 of 26 Attachment 1 Page 9 of 26 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org June 27, 2018 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board Meeting, Case #18-050-TA, Citywide RE: Consideration of Text Amendments to the 1998 Des Plaines Zoning Ordinance Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on June 26, 2018 to consider Text Amendments to the following sections of the 1998 Des Plaines Zoning Code, as amended: i) Section 12-7-4.G, Manufacturing Districts Use Matrix, to rename “Auto Sales” to “Motor Vehicle Sales”, add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district and add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; ii) Section 12-9-7, Off Street Parking Requirements, to rename “Automotive Sales Lots” to “Motor Vehicle Sales”, to amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools” and “Colleges and Universities”, and to add off-street parking regulations for “Commercial Motor Vehicle Sales and Leasing”; and iii) Section 12-13-3, Definitions, to amend the definition term of “Research and Development Industries”, to add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing” and to amend the definition of “Motor Vehicle Sales”. 1. The Community and Economic Development Department presented the proposed text amendments and clarified the reasoning behind each amendment. a. The first amendment is regarding the addition of the land use of “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district - This will allow a business currently operating a research, testing and development-based business in the M-2 to be brought back into conformity. b. Renaming the land use of “Auto Sales” to “Motor Vehicle Sales” in the Manufacturing Districts Use Matrix - This amendment creates a consistent terminology used throughout the entire Zoning Ordinance which will increase clarity. c. Adding the land use of “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district - Currently, properties zoned C-4 Regional Shopping can sell heavy equipment and vehicles by-right. This proposed amendment will move businesses that sell and lease heavy duty equipment and vehicles to the M-2 zoning district as a Conditional Use. d. Conducting the following changes to the Off-Street Parking Requirements section: Attachment 2 Page 10 of 26 i. Renaming the land use of “Auto Sales” to “Motor Vehicle Sales” - As stated earlier, this amendment is to unify the terminology used throughout the Zoning Ordinance. ii. Amending the off-street parking requirement for “Motor Vehicle Sales” - This amendment clarifies the regulation that vehicles for sale shall not take over required parking reserved for customers, employees, deliveries, etc. iii. Adding a new off-street parking requirement for “Commercial Vehicle Sales and Leasing” - This is a new land use and CED staff is proposing an off-street parking requirement that is close to Motor Vehicle Sales for consistency purposes. iv. Amending off-street parking regulations for “Commercial Schools” - CED staff is proposing to reduce the intensity of the existing off-street parking requirements to continue modernizing our Zoning Ordinance and to assist with attracting new commercial school- based organizations. v. Amending off-street parking regulations for “Colleges and Universities” - The City Council’s Strategic Plan cites the desire to attract a higher learning institution. Therefore, CED staff is proposing to slight reduce the intensity of the Zoning Ordinance’s off-street parking requirement to assist with attracting a higher learning institution. e. Amending or Adding the following terms to the Definition section of the Zoning Ordinance: i. Adding “Commercial Schools” - Currently, there is no definition for Commercial Schools and this leads to confusion and enforcement issues. Adding this definition will assist with future applicants applying for this land use category. ii. Adding “Commercial Motor Vehicle Sales and Leasing” - A new definition was created to define what types of vehicles and equipment would fall under this new land use. iii. Amending “Motor Vehicle Sales” - CED staff is proposed to add car wash and detailing as allowable accessory uses in the definition for Motor Vehicles Sales. However, these additional accessory uses have to inside of the primary structure. 2. No members of the public spoke in either support or opposition of the text amendments. 3. The Planning and Zoning Board recommended (6-0) that the City Council approve the above- mentioned Text Amendments to the 1998 Des Plaines Zoning Code. Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials Aldermen Attachment 2 Page 11 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 1 DES PLAINES PLANNING AND ZONING BOARD MEETING JUNE 26, 2018 MINUTES The Des Plaines Planning and Zoning Board Meeting held its regularly-scheduled meeting on Tuesday, June 26, 2018, at 7 p.m. in Room 102 of the Des Plaines Civic Center. ZONING BOARD PRESENT: Bader, Fowler Hofherr, Saletnik, Schell, Szabo ABSENT: Catalano ALSO PRESENT: Johanna Bye, AICP, Senior Planner/Community & Economic Development Patrick Ainsworth, Coord., Devel. Mgr./Community & Economic Development Gale Cerabona/Recording Secretary Chairman Szabo called the meeting to order at 7:04 p.m. and read this evening’s cases. Roll call was conducted. APPROVAL OF MINUTES A motion was made by Board Member Fowler, seconded by Board Member Hofherr, to approve the minutes of June 12, 2018, as presented. AYES: Bader, Hofherr, Fowler, Saletnik, Schell, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** PUBLIC COMMENT There was no Public Comment. PUBLIC HEARING NEW BUSINESS It was stated Case #3 would be moved up on the agenda. 3. Address: Citywide Case 18-050-TA The City of Des Plaines is requesting a Text Amendment to the following sections of the 1998 Des Plaines Zoning Ordinance, as amended: (i) Section 12-7-4.G, Manufacturing Districts Use Matrix, Attachment 3 Page 12 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 2 to rename “Auto Sales” to “Motor Vehicle Sales”, add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district and add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; (ii) Section 12-9-7, Off Street Parking Requirements, to rename “Automotive Sales Lots” to “Motor Vehicle Sales”, to amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools” and “Colleges and Universities”, and to add off-street parking regulations for “Commercial Motor Vehicle Sales and Leasing”; and (iii) Section 12-13-3, Definitions, to amend the definition term of “Research and Development Industries”, to add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing” and to amend the definition of “Motor Vehicle Sales”. PIN: Citywide Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Coordinator Ainsworth stated they are modernizing the 20 year-old Zoning Code. A PowerPoint presentation, current examples, and revisions were highlighted: • Manufacturing Districts M-2 (largest manufacturing district) o Research, Testing, & Development Industries as a permitted use in the M-2 o Distinguish between Motor Vehicle Sales and Commercial Motor Vehicle Sales & Leasing • Add Off-Street Parking Requirements for o Motor Vehicle Sales/Commercial Motor Vehicle Sales & Leasing o Commercial Schools o Colleges or Universities Board Member Hofherr suggested adding Motor in the 12-13-1 definitions. Coordinator Ainsworth thanked him and will correct same. Chairman Szabo asked if the Board has any questions. There were none. He asked Coordinator Ainsworth to provide the Staff Report that Coordinator Ainsworth did: Issue: The City of Des Plaines is requesting a Text Amendment to the following sections of the 1998 Des Plaines Zoning Ordinance, as amended: (i) Section 12-7-4.G, Manufacturing Districts Use Matrix, to rename “Auto Sales” to “Motor Vehicle Sales”, add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district and add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; (ii) Section 12-9-7, Off Street Parking Requirements, to rename “Automotive Sales Lots” to “Motor Vehicle Sales”, to amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools” and “Colleges and Universities”, and to add off-street parking regulations for “Commercial Motor Attachment 3 Page 13 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 3 Vehicle Sales and Leasing”; and (iii) Section 12-13-3, Definitions, to amend the definition term of “Research and Development Industries”, to add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing” and to amend the definition of “Motor Vehicle Sales”. Analysis: PIN: Citywide Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Case Number: #18-050-TA Project Description: The City of Des Plaines is proposing several text amendments to the Des Plaines Zoning Ordinance which are as follows: • Adding the land use of “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; • Renaming the land use of “Auto Sales” to “Motor Vehicle Sales” in the Manufacturing Districts Use Matrix • Adding the land use of “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district; • Conducting the following changes to the Off-Street Parking Requirements section: o Renaming the land use of “Auto Sales” to “Motor Vehicle Sales”; o Amending the off-street parking requirement for “Motor Vehicle Sales”; o Adding a new off-street parking requirement for “Commercial Vehicle Sales and Leasing”; o Amending off-street parking regulations for “Commercial Schools”; o Amending off-street parking regulations for “Colleges and Universities”; and • Amending or Adding the following terms to the Definition section of the Zoning Ordinance: o Adding “Commercial Schools”; o Adding “Commercial Motor Vehicle Sales and Leasing”; and o Amending “Motor Vehicle Sales”. Text Amendment for “Research, Testing and Development Industries” Currently, Zoning Ordinance Section 12-7-4.G, Manufacturing Districts Use Matrix contains a land use called, “Research, Testing and Development Industries” which is permitted in the M-1 and M- Attachment 3 Page 14 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 4 3 districts, but not the M-2 zoning district. Staff is requesting to add this land use as a permitted use in the M-2 General Manufacturing zoning district. The proposed amendment to the Manufacturing District Use Matrix is as follows: 12-7-4.G: MANUFACTURING DISTRICTS USE MATRIX Add: Uses M-1 M-2 M-3 Research, Testing and Development Industries P P P P = Permitted use C = Conditional use permit required Staff finds that this text amendment will help to enhance the M-2 zoning district, the largest manufacturing district by area in the City, by offering a mix of uses to fill the available manufacturing spaces. This type of land use assists with attracting research and development- based businesses that are involved and complements advanced manufacturing. The current definition for this land use and the proposed addition of the word, “Testing” is provided below: 12-13-1 DEFINITIONS: Amend: RESEARCH, TESTING AND DEVELOPMENT INDUSTRIES: A building, property, or structure in which are located facilities for scientific research, investigation, testing, or experimentation, but not facilities for the manufacture or sale of products, except as incidental to the main purpose of the building, property or structure. "Research and development industries" shall not include any use that is otherwise listed specifically in a zoning district as a permitted or conditional use. Staff is requesting a minor amendment to the definition of this land use to include “Testing” in the name of the use. This amendment will result in a consistency of terminology found throughout the Zoning Ordinance. Furthermore, there is a company already located within the M-2 zoning district, Scientific Device Laboratory, located at 411 E. Jarvis Avenue, which has been operating a Research, Testing and Development Industry-based business out of this facility since 1994. Under the current zoning, this business is considered a legal non-conforming operation. With the proposed text Attachment 3 Page 15 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 5 amendment, the business will be brought into conformity and will also allow future research and development type businesses to operate in the M-2 zoning district. Text Amendments Involving the Land Use of “Auto Sales” The next Zoning Ordinance text amendment involves a cleanup effort throughout the Zoning Ordinance involving “Auto Sales”, “Automotive Sales Lots” and “Motor Vehicle Sales”. Essentially, there are several different terms used throughout the Zoning Ordinance for the same land use and the proposed text amendments will centralize these terms into one. Maintaining these terms as-is can create clarification and enforcement issues. The proposed amendments are shown below: 12-7-4.G: MANUFACTURING DISTRICTS USE MATRIX Add/Amend: Uses M-1 M-2 M-3 Auto Sales Motor Vehicle Sales P Commercial Motor Vehicle Sales and Leasing C P = Permitted use C = Conditional use permit required 12-9-7: OFF STREET PARKING REQUIREMENTS Add/Amend: Commercial Uses: Automotive Sales Lots Motor Vehicle Sales 1 space for every 200 square feet of gross floor area, plus 1 space for every 10 vehicle display spaces (required off street parking spaces cannot be occupied by motor vehicles for sale) Attachment 3 Page 16 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 6 Commercial Motor Vehicle Sales and Leasing 1 space for every 400 square feet of gross floor area, plus 1 space for every 10 vehicle display spaces (required off street parking spaces cannot be occupied by commercial motor vehicles/equipment for sale or for lease) 12-13-1 DEFINITIONS: Amend/Add: COMMERCIAL VEHICLE SALES AND LEASING: An establishment, the principal use or purpose of which is the sale or rental of multi-passenger buses and limousines, large trucks, construction or agricultural equipment, aircraft, or similar large vehicles and vehicular equipment. "Commercial Motor Vehicle Sales and Leasing” may include accessory car wash, auto detailing, body and service repair areas all of which may only be conducted within the primary building or structure. “Commercial Motor Vehicle Sales" shall not include any use otherwise listed specifically in a zoning district as a permitted or conditional use. The display of motor vehicles for sale or for lease shall be allowed in all required yards but may not be in conflict with other provisions of this Article. MOTOR VEHICLE SALES: An establishment, the principal use or purpose of which is the sale of motorized vehicles, including, but not limited to, the sale of automobiles, personal trucks, recreation vehicles, snowmobiles, boats, and motorcycles. "Motor Vehicle Sales" shall include accessory car wash, auto detailing, body and service repair areas all of which must take place within the primary building or structure. "Motor vehicle sales" shall not include “Commercial Motor Vehicle Sales” or any use otherwise listed specifically in a zoning district as a permitted or conditional use. The display of motor vehicles for sale shall be allowed in all required yards but may not be in conflict with other provisions of this Article. The goal of the above amendments is to unify all of the land uses that involve motor vehicle sales and to add a land use that is not specifically covered in the current Zoning Ordinance, the sale and lease of large-scale/commercial vehicles. These amendments will both assist with enhancing our commercial and manufacturing zoning districts as well as clarify several aspects for motor vehicle sales. However, commercial vehicle sales and leasing will be a conditional use in the M-2 zoning district which will allow for a thorough review process. Text Amendment for “Commercial Schools” Continuing with the Zoning Ordinance cleanup efforts, the land use of “Commercial Schools” is identified in the Ordinance, but the Zoning Ordinance does not currently define this term. Attachment 3 Page 17 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 7 Moreover, the land use term found in the commercial use matrix does not match the land use found in the off-street parking requirement section. As such, the text amendments below are to assist with unifying and updating our Zoning Ordinance for this specific land use. 12-9-7: OFF STREET PARKING REQUIREMENTS Amend: Trade or Commercial Schools 1 space for employee, plus 1 space for each 3 4 students. “Student occupancy” is to be defined as the maximum occupancy of the room or rooms used for school purposes as determined by the zoning administrator 12-13-1 DEFINITIONS: Add: COMMERCIAL SCHOOL: An establishment, the principal use or purpose of which is teaching the skills needed to perform a particular professional job or trade including, but not limited to, schools of construction or building trade, cosmetology, cooking, motor vehicle repair, computer training facilities, vocational schools, administrative business training facilities and similar fields. "Commercial Schools" do not include any use otherwise listed specifically in a zoning district as a permitted or conditional use. Text Amendment for “Colleges and Universities” Another proposed Zoning Ordinance amendment involves the parking requirements associated with “Colleges and Universities”. Staff recommends a reduction in the required off-street parking requirement for colleges and universities as the City is well connected with alternative transportation options including commuter rail and bus services. This text amendment will assist with the City of Des Plaines’ Strategic Plan with regards to attracting a higher learning institution. Strategic Plan Strategy 3 Action #4 is stated as follows: Strategy 3 – Corridors and Districts: Designate corridors and districts to differentiate and highlight uses and unique attractions. Action 4. Attract an institution of higher learning. Attachment 3 Page 18 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 8 If the intent is to attract a higher learning institution, then the City should amend the off-street parking requirements and consider the existing transportation network and our fully built-out development status in order to not create an undue burden on a future college or university. The amended parking regulation is as follows: 12-9-7 OFF STREET PARKING REQUIREMENTS: Amend as follows: Colleges or Universities 1 space per classroom, plus 1 space for every 200 square feet devoted to offices, plus 1 space for every 6 8 students based on maximum enrollment Standards for Zoning Ordinance Text Amendment: To analyze this text amendment request, the standards for amendments contained in Section 12- 3-7.E of the Zoning Ordinance are used. Following is a discussion of those standards. 1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the comprehensive plan, as adopted and amended from time to time by the city council; The 2007 Comprehensive Plan contains an Implementation Goal and Objective which states the following: GOAL: Amend and enforce City Ordinances, as appropriate to support the purposes of the Plan. OBJECTIVE: a. Revise the City’s zoning ordinance, so as to plan for and implement redevelopment in neighborhoods, commercial corridors, and the industrial sector. This Comprehensive Plan section applies to all of the proposed text amendments. The amendment of adding “Research, Testing and Development Industries” to the M-2 zoning district assists with enhancing the M-2 zoning district (the largest manufacturing district) and brings at least one business into conformity. The unification of “Auto Sales/Motor Vehicle Sales” and the addition of “Commercial Vehicle Sales and Leasing” assists with streamlining and clarifying our Zoning Ordinance. The addition of “Commercial Schools” definition further enhances our Zoning Ordinance in terms of providing clarity and enforcement with this Attachment 3 Page 19 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 9 particular land use. Finally, the modification for “Colleges and Universities” helps to advance the Des Plaines Strategic Plan and to update our regulations based on the context of the City. 2. Whether the proposed amendment is compatible with current conditions and the overall character of existing development; The proposed text amendments help to modernize the Zoning Ordinance and ensure the proposed amendments are compatible with the overall character of existing development. The unification of “Motor Vehicle Sales’ will assist the City with ensuring that such land uses are compatible with current conditions. The addition of “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 allows for an increased variety of land uses in the M- 2, but having this as a conditional use help to ensure compatibility with existing development. The amendments and additions to “Commercial Schools” and “Colleges and Universities” continue to ensure compatibility with current conditions of the City. 3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; All proposed amendments are not anticipated to impact public facilities and available services. 4. Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction; and All proposed amendments will not have an adverse effect on property values throughout the City. There are several mechanisms to control any potential impacts such as assigning land uses as Conditional Uses and other established ordinances to control potential hazards. 5. Whether the proposed amendment reflects responsible standards for development and growth. The proposed text amendment to add “Research, Testing and Development Industries” to the M-2 zoning district enhances this district and reflects responsible standards. There is a business in the M-2 zoning district that operates under this land use, but it is not in compliance under the current Zoning Ordinance. This text amendment will allow the business to be brought into conformity. Combining and clarifying the land use of “Motor Vehicle Sales” will help the City with developing and handling such businesses responsibly. There were several different terms referring to one land use scattered throughout the Zoning Ordinance and this could lead to confusion and enforcement issues. Additionally, the introduction of “Commercial Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district will require future businesses to go through a vetting process which will ensure responsible development. The clarifications for Attachment 3 Page 20 of 26 Case #18-047-V 395 W. Algonquin Road – Major Variation Case #18-049-CU 1108 E Oakton St – Conditional Use Permit Case #18-050-TA Citywide – Text Amendments June 26, 2018 Page 10 “Commercial Schools” and “Colleges and Universities” assist with ensuring that our Ordinances are updated, defined and reflective of the City’s current conditions. Recommendation: The Community and Economic Development Department recommends approval of the proposed text amendments to the 1998 Des Plaines Zoning Ordinance, as amended: (i) Section 12-7-4.G, Manufacturing Districts Use Matrix, to rename “Auto Sales” to “Motor Vehicle Sales”, add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district and add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; (ii) Section 12-9-7, Off Street Parking Requirements, to rename “Automotive Sales Lots” to “Motor Vehicle Sales”, to amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools” and “Colleges and Universities”, and to add off- street parking regulations for “Commercial Motor Vehicle Sales and Leasing”; and (iii) Section 12- 13-3, Definitions, to amend the definition term of “Research and Development Industries”, to add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing” and to amend the definition of “Motor Vehicle Sales”. Planning & Zoning Board Procedure: Pursuant to Sections 12-3-7.D.3 of the Zoning Ordinance, the Planning and Zoning Board may vote to recommend approval, approval with modifications, or disapproval. The City Council has final authority over the Text Amendments. Chairman Szabo asked if anyone in the audience is in favor or against this proposal. No one responded. A motion was made by Board Member Hofherr, seconded by Board Member Fowler, to recommend approval to City Council as presented. AYES: Hofherr, Fowler, Bader, Saletnik, Schell, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Chairman Szabo advised a recommendation for approval would be submitted to City Council. Coordinator Ainsworth thanked Nancy Fawakhiri, Intern, for all of her research and diligence. 1. Address: 395 W. Algonquin Road Case 18-047-V The petitioner is requesting Major Variations from Section 12-11-6(B) of the 1998 Des Plaines Zoning Code, as amended, to allow an electronic message board to be located closer than 250 feet from a residence in the R-1 Single-Family Residential District, and to allow a monument sign with a setback of 8 feet from the front property line, instead of not less than 20 feet, based on a sign height of 10 feet. Attachment 3 Page 21 of 26 1 CITY OF DES PLAINES ORDINANCE Z - 23 - 18 AN ORDINANCE AMENDING THE TEXT OF VARIOUS SECTIONS OF THE DES PLAINES ZONING ORDINANCE (CASE# 18-050-TA). ____________________________________ WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, the "Des Plaines Zoning Ordinance of 1998," as amended ("Zoning Ordinance"), is codified as Title 12 of the City Code; and WHEREAS, after a review of the Zoning Ordinance, City staff have determined that various sections of the Zoning Ordinance need to be updated and clarified; and WHEREAS, the City desires to amend the Zoning Ordinance to (i) change the term “Auto Sales” to “Motor Vehicle Sales”; (ii) add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district; (iii) add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; (iv) change the term “Automotive Sales Lots” to “Motor Vehicle Sales”; (v) amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools”, and “Colleges and Universities”; (vi) add off-street parking requirements for “Commercial Motor Vehicle Sales and Leasing”; (vii) amend the definition term of “Research and Development Industries”; (viii) add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing”; and (ix) amend the definition of “Motor Vehicle Sales” (collectively, the "Text Amendments"); and WHEREAS, a public hearing by the Planning and Zoning Board ("PZB") to consider the Text Amendments was duly advertised in the Des Plaines Journal on June 6, 2018 and held on June 26, 2018; and WHEREAS, the PZB voted to recommend approval of the Text Amendments by a vote of 6-0, which recommendation the PZB forwarded in writing to the City Council on June 27, 2018; and WHEREAS, the City Council has considered the factors set forth in Section 12-3-7.E, titled "Standards for Amendments," of the Zoning Ordinance; and WHEREAS, the City Council has determined that it is in the best interest of the City to adopt the Text Amendments as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof. Attachment 4 Page 22 of 26 2 SECTION 2. FINDING OF COMPLIANCE. The City Council finds that consideration of the Text Amendments has complied with the provisions of Section 12-3-7 of the Zoning Ordinance. SECTION 3. MANUFACTURING DISTRICTS REGULATIONS. Subsection G, titled “Manufacturing Use Matrix,” of Section 4, titled “Manufacturing Districts Regulations,” of Chapter 7, titled "Districts," of the Zoning Ordinance is hereby amended to read as follows: “G. Manufacturing Use Matrix: TABLE 5 MANUFACTURING DISTRICTS USE MATRIX P = Permitted use C = Conditional use permit required Uses M-1 M-2 M-3 * * * Auto Motor Vehicle Sales P * * * Commercial Motor Vehicle Sales and Leasing C * * * Research, Testing and Development Industries P P P * * *” SECTION 4. OFF STREET PARKING REQUIREMENTS. Section 7, titled “Off Street Parking Requirements,” of Chapter 9, titled “Off Street Parking and Loading Facilities,” of the Zoning Ordinance is hereby amended to read as follows: “12-9-7: OFF STREET PARKING REQUIREMENTS: The parking and loading requirements applicable in each district are set forth below: Attachment 4 Page 23 of 26 3 * * * Institutional uses: * * * Colleges or universities 1 space per classroom, plus 1 space for every 200 square feet devoted to offices, plus 1 space for every 6 8 students based on maximum enrollment * * * Commercial uses: * * * Automotive Motor vehicle sales lots 1 space for every 200 square feet of gross floor area, plus 1 space for every 10 vehicle display spaces (required off street parking spaces cannot be occupied by motor vehicles for sale) * * * Car washes 2 spaces for each self-service or manual washing rack or bay, plus 4 staging spaces, plus 6 stacking spaces for each automated washing rack or bay Commercial motor vehicle sales and leasing 1 space for every 400 square feet of gross floor area, plus 1 space for every 10 vehicle display spaces (required off street parking spaces cannot be occupied by commercial motor vehicles/equipment for sale or for lease) Funeral homes 1 space for every 4 seats in each chapel or parlor, plus 1 space for every company vehicle. However, in no event shall the use provide less than 50 spaces * * * Trade or Commercial schools 1 space for each employee, plus 1 space for each 3 4 students. "Student occupancy" is to be defined as the maximum occupancy of the room or rooms used for school purposes as determined by the zoning administrator * * *” SECTION 5. DEFINITION OF TERMS. Section 3, titled “Definition of Terms,” of Chapter 13, titled "Definitions," of the Zoning Ordinance is hereby amended as follows: Attachment 4 Page 24 of 26 4 “12-13-3: DEFINITION OF TERMS For the purposes of this title, the following terms shall have the following meanings: * * * COMMERCIAL MOTOR VEHICLE SALES AND LEASING: An establishment, the principal use or purpose of which is the sale or rental of multi-passenger buses and limousines, large trucks, construction or agricultural equipment, aircraft, or similar large vehicles and vehicular equipment. "Commercial Motor Vehicle Sales and Leasing” may include accessory car wash, auto detailing, body and service repair areas all of which may only be conducted within the primary building or structure. “Commercial Motor Vehicle Sales" shall not include any use otherwise listed specifically in a zoning district as a permitted or conditional use. The display of motor vehicles for sale or for lease shall be allowed in all required yards but may not be in conflict with other provisions of this Article. * * * COMMERCIAL SCHOOL: An establishment, the principal use or purpose of which is teaching the skills needed to perform a particular professional job or trade including, but not limited to, schools of construction or building trade, cosmetology, cooking, motor vehicle repair, computer training facilities, vocational schools, administrative business training facilities and similar fields. "Commercial Schools" do not include any use otherwise listed specifically in a zoning district as a permitted or conditional use. * * * MOTOR VEHICLE SALES: An establishment, the principal use or purpose of which is the sale of motorized vehicles, including, but not limited to, the sale of automobiles, personal trucks, recreation vehicles, snowmobiles, boats, and motorcycles. "Motor Vehicle Sales" shall include accessory car wash, auto detailing, body and service repair areas all of which must take place within the primary building or structure. "Motor vehicle sales" shall not include “Commercial Motor Vehicle Sales” or any use otherwise listed specifically in a zoning district as a permitted or conditional use. The display of motor vehicles for sale shall be allowed in all required yards but may not be in conflict with other provisions of this Article. * * * RESEARCH, TESTING AND DEVELOPMENT INDUSTRIES: A building, property, or structure in which are located facilities for scientific research, investigation, testing, or experimentation, but not facilities for the manufacture or Attachment 4 Page 25 of 26 5 sale of products, except as incidental to the main purpose of the building, property or structure. "Research and development industries" shall not include any use that is otherwise listed specifically in a zoning district as a permitted or conditional use. * * *” SECTION 6. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. SECTION 7. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this day of , 2018 APPROVED this day of , 2018 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of _______________, 2018 CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Amending Zoning Code M-2 Matrix Parking Requirements Definitions Attachment 4 Page 26 of 26 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: July 13, 2018 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Community and Economic Development Director Patrick Ainsworth, AICP, Economic Development Coordinator Johanna Bye, AICP, Senior Planner Subject: Consideration of Conditional Use for a Food Processing Establishment at 1523 E. Oakton Street, Case 18-052-CU (2nd Ward) Issue: The petitioner is requesting a Conditional Use Permit under Section 12-7-3(F)3 of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a food processing establishment (a catering business) in the C-3 General Commercial District. Analysis: Address: 1523 E. Oakton Street Owners: Grace Golabek, 1523 E. Oakton Street, Des Plaines, IL 60018 Petitioners: Nour Eldeen Masri & Mohammad Aruri, 1264 Campbell Avenue, Des Plaines, IL 60016 Case Number: 18-052-CU Real Estate Index Number: 09-29-208-002-0000 Ward: #2, Alderman John Robinson Existing Zoning: C-3 General Commercial Existing Land Use: Commercial Surrounding Zoning: North: C-3 General Commercial South: R-1 Single-Family Residential East: C-3 General Commercial West: C-3 General Commercial MEMORANDUM Page 1 of 36 Surrounding Land Use: North: Commercial South: Residential (single-family) East: Commercial West: Commercial Street Classification: Oakton Street is a collector street Comprehensive Plan: The Comprehensive Plan designates the site as Mixed Use – Low Density Project Description: The petitioners, Nour Eldeen Masri and Mohammad Aruri, are requesting a Conditional Use Permit in order to operate a catering business at 1523 E. Oakton Street. The roughly 700 square-foot tenant space is located in the front of the building, facing Oakton Street, and was previously occupied by a catering business that left in 2015 after more than two decades there. The proposed new catering business, Nour’s Kabab Catering, would be open from 9:00am to 10:00pm daily and serve Middle Eastern food for pickup and delivery. They would have three employees. There are no on-site parking spaces available on the subject property. As the building was previously utilized by a catering business at the time the current Zoning Ordinance was established, no parking spaces are required per Section 12-9-2(D) of the code. The petitioners do have a lease agreement for one parking space across the street at 1580 S. Cora Street. Staff requests as a condition that a parking lease agreement for a minimum of one legal parking space remain in effect as long as Nour’s Kabab Catering is operating from the subject property. Per the City’s Sanitarian, the applicants must confirm, in writing, that they have read the food service construction provisions provided to them and agree to comply with those standards. The Sanitarian has also stated that no public seating or eating is permitted on premises due to the fact that there are no ADA- approved washrooms. Conditional Use Findings: Conditional Use requests are subject to the standards set forth in Section 12-3- 4(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments: A. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning district involved: Comment: A Food Processing Establishment is a Conditional Use, as specified in Section 12-7-3(K) of the 1998 City of Des Plaines Zoning Ordinance, as amended, for properties in the C-3 General Commercial District. B. The proposed Conditional Use is in accordance with the objectives of the City’s Comprehensive Plan: Comment: The proposed use of the site is Mixed Use – Low Density. These are areas containing a mix of uses within the same building, such as retail, office, entertainment and residential. These areas are intended to be developed with reduced height and density allowances to maintain compatibility with adjacent single- family residential neighborhoods. The building is currently mixed-use, as there is an occupied residential unit Page 2 of 36 in the rear and the commercial space (proposed for the catering business) at the front. The mix of current and proposed uses meets the intent of the City’s Comprehensive Plan. Additionally, there are no proposed changes to the building footprint or height; the two-story structure is proposed to remain as-is. C. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The building and site have already been developed. No changes are proposed for the exterior of the building; the petitioner simply seeks to operate a catering business from the existing tenant space. The existing two-story brick building fits well within not only the commercial corridor, but also the single-family residential neighborhood to the south. D. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses: Comment: The proposed catering business is not hazardous or disturbing to the neighboring uses. No changes to the building or site are proposed as part of the request. Additionally, while there are no on-site parking spaces available, the petitioners will lease one parking space from a nearby commercial property. Staff recommends that a condition of approval be that the parking lease agreement remain in effect while Nour’s Kabab Catering operates from the subject property. E. The proposed Conditional Use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide adequately any such services: Comment: The building is adequately served by essential public facilities and services. The petitioners have been working with the City’s Sanitarian to ensure that all necessary improvements will be in place in order to operate a catering business. F. The proposed Conditional Use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community: Comment: The proposed catering business would not create a burden on public facilities nor would it be a detriment to the economic well-being of the community. There is no anticipated increase in demand for public facilities as a result of the catering business. G. The proposed Conditional Use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed catering business is not anticipated to create additional traffic beyond that of the catering business that had previously operated from the space. Additionally, the petitioners have leased a parking space from a nearby business to ensure that there is always a parking space for at least one vehicle associated with the business, so that valuable street parking is not used. H. The proposed Conditional Use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: The proposed catering business will not create an interference with traffic on surrounding public thoroughfares. Page 3 of 36 I. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Comment: The proposed catering business would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. The building and site have already been developed; no changes are proposed to the exterior of the building or the site. J. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance specific to the Conditional Use requested: Comment: The proposed catering business meets all other requirements of the Zoning Code. No variations or additional actions are requested beyond the Conditional Use Permit. Though there are no on-site parking spaces, none are required to be provided as the site was established prior to the current Zoning Ordinance (see Section 12-9-2(D) of the code). Planning and Zoning Board Review: The Planning and Zoning Board met on July 10, 2018 to review the proposal. The petitioners presented plans for the proposed catering business, Nour’s Kabab Catering, at 1523 E. Oakton Street. Petitioner Nour Masri stated that he has been in the restaurant and catering business for over 25 years and would like to pursue his own venture. He stated that he lives in the neighborhood and this space is perfect for his needs. He stated that the tenant space was previously utilized by a catering business for over 20 years. He stated that because there are no on-site parking spaces, he has secured a parking lease agreement for one parking space across the street at 1580 Cora Street. The Community and Economic Development Department recommended approval of the Conditional Use Permit for a food processing establishment at 1523 E. Oakton Street, subject to the following conditions: Conditions of Approval: 1. The parking lease agreement for one (1) parking space be maintained as long as Nour’s Kabab Catering is operating from the subject property. 2. The applicants confirm in writing that they have read the food service construction provisions provided to them and agree to comply with those standards. 3. No public seating or eating is permitted on premises due to the fact that there are no ADA-approved washrooms. Staff clarified that while there are no on-site parking spaces available on the subject property, none are required per Section 12-9-2(D) of the Zoning Ordinance, as the building was previously utilized by a catering business at the time the current code was established. Additionally, staff asked for clarification from the petitioner on how the pick-up window, identified in the floor plan and plan of operation, would be used. While catering orders could be picked up, staff stated that the proposed business could not operate like a restaurant and take walk-up orders from customers (i.e., customers cannot walk up the pickup counter and place an order for an individual plate to-go). Staff stated that while restaurants are a permitted use in this zoning district, on-site parking (or a parking variation) would be required if the petitioners were proposing this use. The petitioners confirmed that they would only offer pre-arranged catering and would not offer individual meals as a restaurant would. No members of the public spoke in either support or opposition of the proposal. The Planning and Zoning Board recommended (6-0) that the City Council approve the Conditional Use Permit for a food processing establishment at 1523 E. Oakton Street. Page 4 of 36 Recommendations: I recommend approval of Ordinance Z - 24 - 18 approving a Conditional Use Permit for a food processing establishment (a catering business) in the C-3 General Commercial District at 1523 E. Oakton Street, based on review of the information presented by the applicant and the findings made above, as specified in Section 12-3-4(E) (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the following conditions: Conditions of Approval: 1.The parking lease agreement for one (1) parking space be maintained as long as Nour’s Kabab Catering is operating from the subject property. 2.The applicants confirm in writing that they have read the food service construction provisions provided to them and agree to comply with those standards. 3.No public seating or eating is permitted on premises due to the fact that there are no ADA-approved washrooms. Pursuant to Sections 12-3-4(D) of the Zoning Ordinance, the City Council has the authority to approve, approve with modifications, or disapprove the application. It is requested that this item be placed on the Committee of the Whole agenda at the August 6, 2018 City Council meeting. JB/jb Attachments: Attachment 1: Petitioner’s Conditional Use Application Attachment 2: Location Map Attachment 3: Site and Context Photos Attachment 4: Plat of Survey Attachment 5: Traffic Study Waiver Request Attachment 6: Letter from Planning & Zoning Board to the Mayor Attachment 7: Minutes of the July 10, 2018 Planning & Zoning Hearing Exhibits: Ordinance Z - 24 - 18 Granting a Conditional Use Permit for the Operation of a Food Processing Establishment in the C-3 Zoning District at 1523 E. Oakton Street. Exhibit A: Plan of Operation submitted by petitioner and dated June 7, 2018 Exhibit B: Floor Plan submitted by petitioner on June 12, 2018 Exhibit C: Parking Lease Agreement between petitioner and Mohamed Aqrabawi/Lifestyle Automotive executed May 24, 2018 Exhibit D: Unconditional Agreement and Consent Page 5 of 36 Attachment 1 Page 6 of 36 Attachment 1 Page 7 of 36 Attachment 1 Page 8 of 36 Attachment 1 Page 9 of 36 Attachment 1 Page 10 of 36 Attachment 2 Page 11 of 36 1523 E. Oakton Street – Public Notice 1523 E. Oakton Street – Looking SW at Tenant Space 1523 E. Oakton Street – Looking South at Tenant Space 1523 E. Oakton Street – Looking East down Oakton Street A t t a c h m e n t 3 P a g e 1 2 o f 3 6 Attachment 4 Page 13 of 36 Attachment 5 Page 14 of 36 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org July 13, 2018 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board, 1523 E. Oakton Street, 18-052-CU, 2nd Ward RE: Consideration of a Conditional Use for a Food Processing Establishment at 1523 E. Oakton Street Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on July 10, 2018 to consider a Conditional Use Permit under Section 12- 7-3(F)3 of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a food processing establishment (a catering business) in the C-3 General Commercial District at 1523 E. Oakton Street. 1. The petitioners presented plans for the proposed catering business, Nour’s Kabab Catering, at 1523 E. Oakton Street. Petitioner Nour Masri stated that he has been in the restaurant and catering business for over 25 years and would like to pursue his own venture. He stated that he lives in the neighborhood and this space is perfect for his needs. He stated that the tenant space was previously utilized by a catering business for over 20 years. He stated that because there are no on-site parking spaces, he has secured a parking lease agreement for one parking space across the street at 1580 Cora Street. 2. The Community and Economic Development Department recommended approval of the Conditional Use Permit for a catering business, subject to the following conditions: 1. The parking lease agreement for one (1) parking space be maintained as long as Nour’s Kabab Catering is operating from the subject property. 2. The applicants confirm in writing that they have read the food service construction provisions provided to them and agree to comply with those standards. 3. No public seating or eating is permitted on premises due to the fact that there are no ADA- approved washrooms. Staff clarified that while there are no on-site parking spaces available on the subject property, none are required per Section 12-9-2(D) of the Zoning Ordinance, as the building was previously utilized by a catering business at the time the current code was established. Additionally, staff asked for clarification from the petitioner on how the pick-up window, identified in the floor plan and plan of operation, would be used. While catering orders could be picked up, staff stated that the proposed business could not operate like a restaurant and take walk-up orders from customers (i.e., customers cannot walk up the pickup counter and place an order for an individual plate to-go). Staff stated that while restaurants are a permitted use in this zoning district, on-site parking (or a parking variation) would be required if the petitioners were proposing this use. The petitioners confirmed that they would only offer pre-arranged catering and would not offer individual meals as a restaurant would. 3. No members of the public spoke in either support or opposition of the proposal. Attachment 6 Page 15 of 36 4. The Planning and Zoning Board recommended (6-0) that the City Council approve the Conditional Use Permit for a food processing establishment at 1523 E. Oakton Street. Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials Aldermen Attachment 6 Page 16 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 1 DES PLAINES PLANNING AND ZONING BOARD MEETING JULY 10, 2018 MINUTES The Des Plaines Planning and Zoning Board Meeting held its regularly‐scheduled meeting on Tuesday, July 10, 2018, at 7 p.m. in Room 102 of the Des Plaines Civic Center. ZONING BOARD Chairman Szabo called the meeting to order at 7:03 p.m. and read this evening’s cases. APPROVAL OF MINUTES A motion was made by Board Member Hofherr, seconded by Board Member Bader, to approve the minutes of June 26, 2018, as presented. AYES: Hofherr, Bader, Catalano, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Chairman Szabo advised Board Member Schell would be joining the meeting via speakerphone. A motion was made by Board Member Hofherr, seconded by Board Member Catalano, to allow Board Member Schell to join the meeting remotely. AYES: Hofherr, Catalano, Bader, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Roll call was conducted. Board Member Schell joined the meeting remotely. PRESENT: Bader, Catalano, Hofherr, Saletnik, Schell (remotely), Szabo ABSENT: Fowler ALSO PRESENT: Johanna Bye, AICP, Senior Planner/Community & Economic Development Gale Cerabona/Recording Secretary Attachment 7 Page 17 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 2 PUBLIC COMMENT There was no Public Comment. PUBLIC HEARING NEW BUSINESS 1. Address: 1523 E. Oakton Street C a s e 1 8 ‐052‐CU The petitioner is requesting a Conditional Use Permit under Section 12‐7‐3(F)3 of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a food processing establishment (a catering business) in the C‐3 General Commercial District. PIN: 09‐29‐208‐002‐0000 Petitioner: Nour Eldeen Masri & Mohammad Aruri, 1264 Campbell Avenue, Des Plaines, IL 60016 Owner: Grace Golabek, 1523 E. Oakton Street, Des Plaines, IL 60018 Chairman Szabo swore in Mr. Nour Eldeen Masri, 1264 Campbell Avenue, Des Plaines, IL, & Mr. Moawya Masri. Mr. Masri advised he has been in the restaurant business for over 25 years with a specialty in catering. He has lived in Des Plaines for 22 years and has been seeking an establishment to serve Mediterranean cuisine. Board Member Catalano asked:  a Condition is to maintain the parking lease for as long as the catering business is located at the subject property. How will that happen? Senior Planner Bye stated – the City would not necessarily actively monitor this; however, if there was a parking issue or concern, we would confirm that the parking lease agreement is still in place.  with 30 days’ notice, if the parking lease agreement could be terminated. Mr. Masri stated – he knows the mechanic personally and he doesn’t mind sharing parking; an agreement and payment have been made. Board Member Catalano stated the parking lease agreement could be canceled after 1 week. Mr. Masri stated he prefers this space, and paperwork has been generated. If something happens, he advised he would obtain another space. He hopes to grow his business.  where the 3 employees will park. Mr. Masri stated – there will only be 1 car; employees can carpool Chairman Szabo swore in Grace Golabek, 1523 E. Oakton Street, Des Plaines, IL (the property owner). He then asked: Attachment 7 Page 18 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 3  how long the previous catering business was there and if it had carry‐out. Ms. Golabek advised – some likely picked up. The property is 800 ft.; it needs to be rented out. The previous catering business was there for over 20 years and left in 2015.  if there were any problems with the previous business. Ms. Golabek advised – no. Chairman Szabo asked if the Board has any questions. There were none. He asked Staff to provide the Staff Report. Senior Planner Bye asked Petitioner if customers could walk up to the window to place individual orders to‐go, as if a restaurant. Mr. Masri stated the busiest time for pick‐up is from 5 a.m.‐1 p.m.; orders are called in 1‐2 days prior. He stated that this is catering only, with orders placed in advance and no walk‐up orders. Board Member Saletnik arrived at 7:21 p.m. Senior Planner Bye presented the Staff Report: Issue: The petitioner is requesting a Conditional Use Permit under Section 12‐7‐3(F)3 of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a food processing establishment (a catering business) in the C‐3 General Commercial District. Analysis: Address: 1523 E. Oakton Street Owners: Grace Golabek, 1523 E. Oakton Street, Des Plaines, IL 60018 Petitioners: Nour Eldeen Masri & Mohammad Aruri, 1264 Campbell Avenue, Des Plaines, IL 60016 Case Number: 18‐052‐CU Real Estate Index Number: 09‐29‐208‐002‐0000 Ward: #2, Alderman John Robinson Existing Zoning: C‐3 General Commercial Existing Land Use: Commercial Surrounding Zoning: North: C‐3 General Commercial South: R‐1 Single‐Family Residential East: C‐3 General Commercial West: C‐3 General Commercial Surrounding Land Use: North: Commercial South: Residential (single‐family) East: Commercial West: Commercial Attachment 7 Page 19 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 4 Street Classification: Oakton Street is a collector street Comprehensive Plan: The Comprehensive Plan designates the site as Mixed Use – Low Density Project Description: The petitioners, Nour Eldeen Masri and Mohammad Aruri, are requesting a Conditional Use Permit in order to operate a catering business at 1523 E. Oakton Street. The roughly 700 square‐foot tenant space is located in the front of the building facing Oakton Street and was previously occupied by a catering business that left in 2015 after more than two decades there. The proposed new catering business, Nour’s Kabab Catering, will be open from 9:00am to 10:00pm daily and will serve Middle Eastern food for pickup and delivery. There will be three employees. Staff would like clarification from the petitioners on how the pickup window will be used. As this is a catering operation, customers may not pick up individual meals from the storefront ( i . e . , “ w a l k ‐ u p ” c u s t o m e r s a r e n o t p e r m i t t e d ) . T h o u g h a restaurant use is permitted in this zoning district, the expansion of the use beyond typical catering would spur the need for a parking variation (see next paragraph) and potentially public restrooms. There are no on‐site parking spaces available on the subject property. As the building was previously utilized by a catering business at the time the current Zoning Ordinance was established, no parking spaces are required per Section 12‐9‐2(D) of the code. The petitioners do have a lease agreement for one parking space across the street at 1580 S. Cora Street (an auto repair facility; see Attachment 8). Staff will request as a condition that a parking lease agreement for a minimum of one legal parking space remain in effect as long as Nour’s Kabab Catering is operating from the subject property. Per the City’s Sanitarian, the applicants must confirm, in writing, that they have read the food service construction provisions provided to them and agree to comply with those standards. The S a n i t a r i a n h as a l s o s t a t e d t h a t n o p u b l i c s e a t i n g o r e a t i n g i s Attachment 7 Page 20 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 5 permitted on premises due to the fact that there are no ADA‐ approved washrooms. Conditional Use Findings: Conditional Use requests are subject to the standards set forth in Section 12‐3‐4(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments: A. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning district involved: Comment: A Food Processing Establishment is a Conditional Use, as specified in Section 12‐7‐3(K) of the 1998 City of Des Plaines Zoning Ordinance, as amended, for properties in the C‐3 General Commercial District. B. The proposed Conditional Use is in accordance with the object i v e s o f t h e C i t y ’ s Comprehensive Plan: Comment: The proposed use of the site is Mixed Use – Low Density. These are areas containing a mix of uses within the same building, such as retail, office, entertainment and residential. These areas are intended to be developed with reduced height and density allowances to maintain compatibility with adjacent single‐family residential neighborhoods. The building is currently mixed‐use, as there is an occupied residential unit in the rear and the commercial space (proposed for the catering business) at the front. The mix of current and proposed uses meets the intent of the City’s Comprehensive Plan. Additionally, there are no proposed changes to the building footprint or height; the two‐story structure is proposed to remain as‐is. C. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The building and site have already been developed. No changes are proposed for the exterior of the building; the petitioner simply seeks to operate a catering business from the existing tenant space. The existing two‐story brick building fit s w e l l w i t h i n n o t o n l y t h e commercial corridor, but also the single‐family residential neighborhood to the south. D. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses: Comment: The proposed catering business is not hazardous or disturbing to the neighboring uses. No changes to the building or site are proposed as part of the request. Additionally, while there are no on‐site parking spaces available, the petitioners will lease one parking space from a nearby commercial property. Staff recommends that a condition of approval be that the parking lease agreement remain in effect while Nour’s Kabab Catering operates from the subject property. Attachment 7 Page 21 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 6 E. The proposed Conditional Use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide adequately any such services: Comment: The building is adequately served by essential public facilities and services. The petitioners have been working with the City’s Sanitarian to ensure that all necessary improvements will be in place in order to operate a catering business. F. The proposed Conditional Use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well‐being of the entire community: Comment: The proposed catering business would not create a burden on public facilities nor would it be a detriment to the economic well‐being of the community. There is no anticipated increase in demand for public facilities as a result of the catering business. G. The proposed Conditional Use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed catering business is not anticipated to create additional traffic beyond that of the catering business that had previously operated from the space. Additionally, the petitioners have leased a parking space from a nearby business to ensure that there is always a parking space for at least one vehicle associated with the busi ness, so that valuable street parking is not used. H. The proposed Conditional Use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: T h e p r o p o s e d c a t e r i n g b u s i n e s s w i l l n o t c r e a t e a n i n t e r f e r e n c e with traffic on surrounding public thoroughfares. I. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Comment: The proposed catering business would not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. The building and site have already been developed; no changes are proposed to the exterior of the building or the site. Attachment 7 Page 22 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 7 J. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance specific to the Conditional Use requested: Comment: The proposed catering business meets all other requirements of the Zoning Code. No variations or additional actions are requested beyond the Conditional Use Permit. Though there are no on‐site parking spaces, none are required to be provided as the site was established prior to the current Zoning Ordinance (see Section 12‐9‐2(D) of the code). Recommendation: I recommend approval of the Conditional Use Permit for a catering business at 1523 E. Oakton Street, based on a review of the information presented by the findings made above, as specified in Section 12‐3‐4(E) (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the following conditions: applicant and Conditions of Approval: 1. The parking lease agreement for one (1) parking space be maintained as long as Nour’s Kabab Catering is operating from the subject property. 2. The applicants confirm in writing that they have read the food service construction provisions provided to them and agree to comply with those standards. 3. No public seating or eating is permitted on premises due to the fact that there are no ADA‐approved washrooms. Planning and Zoning Board Procedure: Under Section 12‐3‐4(D) (Procedure for Review and Decision for Conditional Uses) of the Zoning Ordinance, the Planning and Zoning Board has the authority to recommend that the City Council approve, approve subject to conditions, or deny the Conditional Use Permit for a catering business at 1523 E. Oakton Street. The City Council has final authority on the proposal. Board Member Catalano asked if Petitioner has any concerns with Staff’s Conditions. Mr. Masri advised – no. Chairman Szabo stated the parking lease agreement should be provided to City Council. Senior Planner Bye stated a copy of the lease had been provided. Chairman Szabo asked if anyone in the audience is in favor of this proposal – 1 person raised his hand. He asked if anyone is against this proposal. No one responded. A motion was made by Board Member Catalano, seconded by Board Member Hofherr, to recommend approval to City Council with Conditions as presented by Staff. AYES: Catalano, Hofherr, Bader, Saletnik, Schell, Szabo NAYES: None Attachment 7 Page 23 of 36 Case #18‐052‐CU 1523 E. Oakton – Conditional Use Permit Case #18‐056‐SUB‐PUD 150 N. East River Road – Amendments to a Planned Unit Development & Final Plat of Subdivision July 10, 2018 Page 8 ***MOTION CARRIED UNANIMOUSLY*** Chairman Szabo advised a recommendation for approval would be submitted to City Council. 2. Address: 150 N. East River Road C a s e 1 8 ‐056‐SUB‐PUD The petitioner is requesting amendments to Ordinance Z‐11‐17 approving a Final Planned Unit Development (PUD) and a Plat of Subdivision permitting the construction of a four‐story, 236‐unit apartment building at 150 N. East River Road. PIN: 09‐09‐402‐012‐0000; 09‐09‐402‐009‐0000 Petitioner: Vanguard Des Plaines Apartments, LP, 135 N. Meramec Avenue, Suite 500, Clayton, MO 62105 Owner: Vanguard Des Plaines Apartments, LP, 135 N. Meramec Avenue, Suite 500, Clayton, MO 62105 Chairman Szabo swore in Josh Terpstra, P.E., Project Manager, Haeger Engineering LLC, 100 E. State Parkway, Schaumburg, IL; Brian Kennedy, Vice President & Matt Limpert, Assistant Project Manager, Covington Realty Partners, 135 N. Meramec Avenue, 5th floor, St. Louis, MO. Mr. Terpstra offered a PowerPoint presentation and stated his company is the Civil Engineer & Land Surveyor for the project. He advised a Cook County review required changes and noted the following:  entrance is moved to the north end (based on traffic study, etc.)  site plan has been updated to show the area east of the building as modified as a result of the entrance change; the building, number of units, etc. remains the same  there are now two fire pits shown on the site plan  new left and right‐turn lanes were added  right‐of‐way strip was added on N. East River Road  storm water has updates as well  regarding Golf Road access and vacant lot to the south, it was previously noted there would be a future potential access. Now a definite access has been added, per the request of the Community and Economic Development and Public Works and Engineering Departments. IDOT has approved same. Pavement will be removed and upgraded. Cook County staff has reviewed, approved, and issued a permit for the site as proposed. Mr. Terpstra advised the developer intends the above to be completed prior to occupancy. Board Member Hofherr asked/stated: Attachment 7 Page 24 of 36 1 CITY OF DES PLAINES ORDINANCE Z - 24 - 18 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A FOOD PROCESSING ESTABLISHMENT IN THE C-3 ZONING DISTRICT AT 1523 EAST OAKTON STREET, DES PLAINES, ILLINOIS. (Case # 18-052-CU). WHEREAS, Nour Eldeen Masri and Mohammad Aruri (“Petitioners”) are the lessees of the property commonly known as 1523 East Oakton Street, Des Plaines, Illinois (“Subject Property”); and WHEREAS, the Subject Property is located in the C-3 General Commercial District of the City ("C-3 District"); and WHEREAS, the Subject Property is improved with a commercial building (“Building”); and WHEREAS, the Petitioners desire to operate a food processing establishment within the Building on the Subject Property; and WHEREAS, the operation of a food processing establishment is permitted in the C-3 District only with a conditional use permit; and WHEREAS, Petitioners submitted an application to the City of Des Plaines Department of Community and Economic Development (“Department”) for a conditional use permit to allow the operation of a food processing establishment on the Subject Property ("Conditional Use Permit"), in accordance with Sections 12-7-3.F.3 and 12-7-3.K of the City of Des Plaines Zoning Ordinance of 1998, as amended ("Zoning Ordinance"); and WHEREAS, Grace Golabek ("Owner") owns the Subject Property and has consented to the Petitioners' application; and WHEREAS, the Petitioners' application was referred by the Department to the Planning and Zoning Board of the City of Des Plaines ("PZB") within 15 days after the receipt thereof; and WHEREAS, within 90 days from the date of the Petitioners' application a public hearing was held by the PZB on July 10, 2018 pursuant to notice published in the Des Plaines Journal on June 20, 2018; and WHEREAS, notice of the public hearing was mailed to all property owners within 300 feet of the Subject Property; and Page 25 of 36 2 WHEREAS, during the public hearing, the PZB heard testimony and received evidence with respect to how the Petitioners intended to satisfy and comply with the applicable provisions of the Zoning Ordinance; and WHEREAS, pursuant to Section 12-3-4 of the Zoning Ordinance, the PZB filed a written report with the City Council on July 13, 2018, summarizing the testimony and evidence received by the PZB and stating the Board's recommendation, by a vote of 6-0, to approve the Petitioners' application for the Conditional Use Permits subject to certain terms and conditions; and WHEREAS, the Petitioners made certain representations to the PZB with respect to the proposed conditional uses, which representations are hereby found by the City Council to be material and upon which the City Council relies in granting this request for the Conditional Use Permits; and WHEREAS, the City Council has considered the written report of the PZB, the applicable standards for conditional use permits set forth in the Zoning Ordinance, and the Community and Economic Development Staff Memorandum dated July 13 , 2018, including the attachments and exhibits thereto, and has determined that it is in the best interest of the City and the public to grant the Petitioners’ application in accordance with the provisions of this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject Property is legally described as follows: LOT 5 IN BLOCK 1 OF DIEFENDORF’S ADDITION TO RIVERVIEW, A SUBDIVISION IN THE EAST ½ OF THE NORTHEAST ¼ OF SECTION 29, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 09-29-208-002-0000 Commonly known as 1523 E. Oakton Street, Des Plaines, Illinois. SECTION 3. CONDITIONAL USE PERMIT. Subject to and contingent upon the conditions, restrictions, limitations and provisions set forth in Section 4 of this Ordinance, the City Council grants the Petitioners a Conditional Use Permit to allow the operation of food processing Page 26 of 36 3 establishment on the Subject Property. The Conditional Use Permit granted by this Ordinance is consistent with and equivalent to a "special use" as referenced in Section 11-13-25 of the Illinois Municipal Code, 65 ILCS 5/11-13-25. SECTION 4. CONDITIONS. The Conditional Use Permit granted in Section 3 of this Ordinance shall be, and is hereby, expressly subject to and contingent upon the following conditions, restrictions, limitations, and provisions: A. Compliance with Law and Regulations. The development, use, operation, and maintenance of the Subject Property, by the Petitioners must comply with all applicable City codes and ordinances, as the same have been or may be amended from time to time, except to the extent specifically provided otherwise in this Ordinance. B. Compliance with Plans. Except for minor changes and site work approved by the City Director of Community and Economic Development or Director of Public Works and Engineering (for matters within their respective permitting authorities) in accordance with all applicable City standards, the development, use, operation, and maintenance of the Subject Property by the Petitioners must comply with the following plans provided by Petitioners: 1. That certain “Plan of Operation” submitted by Petitioners, consisting of one page, and dated June 7, 2018, attached to and by this reference made a part of, this Ordinance as Exhibit A; and 2. That certain “Floor Plan” submitted by Petitioners, consisting of one page, and dated June 12, 2018,, attached to and by this reference made a part of, this Ordinance as Exhibit B; and 4. That certain "Parking Lease Agreement” between Petitioners and Mohamed Aqrabawi/Lifestyle Automotive, consisting of one sheet, and executed on May 24, 2018, attached to and by this reference made a part of this Ordinance as Exhibit C. C. Additional Conditions. The development, use, and maintenance of the Subject Property shall be subject to and contingent upon the following additional conditions: Page 27 of 36 4 1. The parking lease agreement for one parking space must be maintained as long as Nour’s Kabab Catering is operating at the Subject Property. 2. The Petitioners’ must confirm in writing that they have read the food service construction provisions provided to them by City staff and agree to comply with those standards. 3. No public seating or food service for consumption on site is permitted at the Subject Property because there are no ADA-approved washrooms. SECTION 5. RECORDATION; BINDING EFFECT. A copy of this Ordinance must be recorded in the Office of the Cook County Recorder of Deeds. This Ordinance and the privileges, obligations, and provisions contained herein run with the Subject Property and inure to the benefit of, and are binding upon, the Petitioners and their respective personal representatives, successors, and assigns, including, without limitation, subsequent purchasers of the Subject Property. SECTION 6. NONCOMPLIANCE. A. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00) for each offense. Each and every day that a violation of this Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees. B. In the event that the Petitioners fail to develop or maintain the Subject Property in accordance with the plans submitted, the requirements of the Zoning Ordinance, or the conditions Page 28 of 36 5 set forth in Section 4 of this Ordinance, the Conditional Use Permits granted in Section 3 of this Ordinance may be revoked after notice and hearing before the Zoning Administrator of the City, all in accordance with the procedures set forth in Section 4.7 of the Zoning Ordinance. In the event of revocation, the development and use of the Subject Property will be governed solely by the regulations of the C-3 District. Further, in the event of such revocation of one or both of the Conditional Use Permits, the City Manager and City's General Counsel are hereby authorized and directed to bring such zoning enforcement action as may be appropriate under the circumstances. The Petitioners acknowledge that public notices and hearings have been held with respect to the adoption of this Ordinance, has considered the possibility of the revocation provided for in this Section, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that the notice and hearing required by Section 4.7 of the Zoning Ordinance is provided to the Petitioners. SECTION 7. EFFECTIVE DATE. A. This Ordinance shall be in full force and effect only after the occurrence of the following events: 1. its passage and approval by the City Council in the manner provided by law; 2. its publication in pamphlet form in the manner provided by law; 3. the filing with the City Clerk by the Petitioners, not less than 60 days after the passage and approval of this Ordinance, of an unconditional agreement and consent to accept and abide by each and all of the terms, conditions, and limitations set forth in this Ordinance, and demonstrating the Petitioners' consent to its recordation. Said unconditional agreement and consent shall be in substantially the form attached to, and by this reference made a part of, this Ordinance as Exhibit D; and 4. at the Petitioners' sole cost and expense, the recordation of this Ordinance together with such exhibits as the City Clerk deems appropriate, with the Office of the Cook County Recorder. Page 29 of 36 6 B. In the event that the Petitioners do not file with the City Clerk a fully executed copy of the unconditional agreement and consent referenced in Section 6.A.3 of this Ordinance, within 60 days after the date of passage of this Ordinance by the City Council, the City Council shall have the right, in its sole discretion, to declare this Ordinance null and void and of no force or effect. SECTION 8. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. PASSED this _____day of ____________, 2018. APPROVED this _____ day of ____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT ______ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ______ day of ________________, 2018. CITY CLERK Peter M. Friedman, General Counsel I, __________________________, being the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the Subject Property in accordance with the terms of this Ordinance. Dated: (Signature) DP-Ordinance Approving a Conditional Use Permit (CUP) for 1523 E Oakton St for a Food Processing Establishment Page 30 of 36 Exhibit A Page 31 of 36 Exhibit B Page 32 of 36 Exhibit C Page 33 of 36 10 EXHIBIT D UNCONDITIONAL AGREEMENT AND CONSENT TO: The City of Des Plaines, Illinois ("City"): WHEREAS, Nour Eldeen Masri and Mohammad Aruri (“Petitioners”) applied to the City of Des Plaines for a conditional use permit to allow for the operation of a food processing establishment ("Conditional Use Permit") on that certain property commonly known as 1108 E. Oakton Street, Des Plaines, Illinois ("Subject Property") pursuant to Section 12-7-3.F.3 and 12- 7-3.K of the City of Des Plaines Zoning Ordinance of 1998, as amended; and WHEREAS, the Subject Property is owned by Grace Golabek ("Owner") who has consented to the Petitioners’ application; and WHEREAS, Ordinance No. Z-24-18 adopted by the City Council of the City of Des Plaines on __________________, 2018 ("Ordinance"), grants approval of the Conditional Use Permit, subject to certain conditions; and WHEREAS, Petitioners and Owner desire to evidence to the City its unconditional agreement and consent to accept and abide by each of the terms, conditions, and limitations set forth in said Ordinance, and its consent to recording the Ordinance and this Unconditional Agreement and Consent against the Subject Property; NOW, THEREFORE, Petitioners and Owner do hereby agree and covenant as follows: 1. Petitioners and Owner hereby unconditionally agree to accept, consent to and abide by all of the terms, conditions, restrictions, and provisions of that certain Ordinance No. Z-24-18, adopted by the City Council on ___________________, 2018. 2. Petitioners and Owner acknowledge and agree that the City is not and shall not be, in any way, liable for any damages or injuries that may be sustained as a result of the City's review and approval of any plans for the Subject Property, or the issuance of any permits for the use and development of the Subject Property, and that the City's review and approval of any such plans and issuance of any such permits does not, and shall not, in any way, be deemed to insure Petitioners and Owner against damage or injury of any kind and at any time. 3. Petitioners and Owner acknowledge that the public notices and hearings have been properly given and held with respect to the adoption of the Ordinance, has considered the possibility of the revocation provided for in the Ordinance, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that the procedures required by Section 12-4-7 of the City's Zoning Ordinance are followed. Exhibit D Page 34 of 36 11 4. Petitioners and Owner agree to and do hereby hold harmless and indemnify the City, the City's corporate authorities, and all City elected and appointed officials, officers, employees, agents, representatives, and attorneys, from any and all claims that may, at any time, be asserted against any of such parties in connection with (a) the City's review and approval of any plans and issuance of any permits, (b) the procedures followed in connection with the adoption of the Ordinance, (c) the development, construction, maintenance, and use of the Subject Property, and (d) the performance by Petitioners and Owner of their obligations under this Unconditional Agreement and Consent. 5. Petitioners and Owner hereby agree to pay all expenses incurred by the City in defending itself with regard to any and all of the claims mentioned in this Unconditional Agreement and Consent. These expenses shall include all out-of- pocket expenses, such as attorneys' and experts' fees, and shall also include the reasonable value of any services rendered by any employees of the City. ATTEST: NOUR ELDEEN MASRI By: SUBSCRIBED and SWORN to before me this _______ day of ___________________, 2018. ____________________________________ Notary Public ATTEST: MOHAMMAD ARURI By: SUBSCRIBED and SWORN to before me this _______ day of ___________________, 2018. ____________________________________ Notary Public Exhibit D Page 35 of 36 12 ATTEST: GRACE GOLABEK By: SUBSCRIBED and SWORN to before me this _______ day of ___________________, 2018. ____________________________________ Notary Public Page 36 of 36 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, AUGUST 6, 2018 CALL TO ORDER: The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Acting City Clerk Fast at 6:32 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, August 6, 2018. ROLL CALL: Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad, Brookman, Chester, Smith and Charewicz. Absent: Alderman Lysakowski. A quorum was present. Also present were: City Manager Bartholomew, Assistant Director of Finance Kolodziej, Director of Public Works and Engineering Oakley, Director of Community and Economic Development McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman. MAYOR PRO TEM: Acting City Clerk Fast entertained a motion to appoint a Mayor Pro Tem. Moved by Sayad, seconded by Chester to appoint Alderman Brookman. Upon voice vote, motion declared carried. CLOSED SESSION: Moved by Sayad, seconded by Chester to enter into Closed Session to discuss Personnel. Upon roll call, the vote was: AYES: 7- Robinson, Rodd, Sayad, Brookman Chester, Smith, Charewicz NAYS: 0-None ABSENT: 1-Lysakowski Motion declared unanimously carried. The City Council recessed at 6:33 p.m. The City Council re-convened at 7:08 pm. Roll call indicated the following Aldermen present: Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz. Absent: Lysakowski. A quorum was present. PRAYER AND PLEDGE: The prayer was given by Acting City Clerk Fast, followed by the Pledge of Allegiance to the Flag of the United States of America. CITIZEN PARTICIPATION: Representatives of the Des Plaines Bike and Pedestrian Advisory Committee announced the 7th Annual Des Plaines River Trail Bike Ride will take place on Saturday, September 8, 9:00 a.m. The ride starts and ends at the Historic Methodist Campground. Page 2 of 10 08/06/18 CITY CLERK ANNOUNCEMENT: Acting City Clerk Fast announced that Maryville Jen School, 1150 N. River Road, is holding their 4th annual “Jammin’ with Jen” fundraiser on Friday, September 14, 6:00-11:00 p.m. CONSENT AGENDA: Moved by Robinson, seconded by Chester, to establish the Consent Agenda. Motion declared carried unanimously. Moved by Rodd, seconded by Sayad to approve the Consent Agenda. Upon roll call, the vote was: AYES: 7-Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0-None ABSENT: 1-Lysakowski Motion declared carried. Requests were approved; Minutes were approved; Ordinances M-16-18, M-17-18; Resolutions R-150-18, R-155-18, R-157-18, R-158-18, R-159-18, R-160-18, R-163-18 and R-164-18 were adopted. APPROVE AMENDMENTS TO AGMTS: Consent Agenda Resolution R-155-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-155-18, A RESOLUTION APPROVING AMENDMENTS TO INTERGOVERNMENTAL AGREEMENTS WITH THE VILLAGE OF WHEELING FOR DISPATCHING SERVICES AND THE FORMATION OF A JOINT EMERGENCY TELEPHONE SYSTEM BOARD. Motion declared carried as approved unanimously under Consent Agenda. APPROVE TASK ORDER/ENG SVCS/ 2018 CIP CONCRETE: Consent Agenda Resolution R-157-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-157-18, A RESOLUTION APPROVING TASK ORDER NO. 13 FOR CONSTRUCTION ENGINEERING SERVICES FROM CHRISTOPHER B. BURKE ENGINEERING, LTD. IN CONNECTION WITH THE 2018 CIP CONCRETE PROGRAM IN AN AMOUNT NOT-TO-EXCEED $93,600. Motion declared carried as approved unanimously under Consent Agenda. APPROVE CHANGE ORDER/SUMIT CONSTRUCTION/ 2017 CIP CONCRETE: Consent Agenda Resolution R-158-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-158-18, A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE 2017 CAPITAL IMPROVEMENT PROGRAM, CONCRETE PROGRAM – MFT 17- 00000-01-GM WITH SUMIT CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $170,984.44. Motion declared carried as approved unanimously under Consent Agenda. Page 3 of 10 08/06/18 APPROVE RENEWAL/ SNOWPLOWING/ G&L CONTRACTORS: Consent Agenda Resolution R-159-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-159-18, A RESOLUTION APPROVING A ONE-YEAR RENEWAL TERM OF CONTRACTUAL SNOWPLOW ING WITH G&L CONTRACTORS, INC. Motion declared carried as approved unanimously under Consent Agenda. APPROVE RENEWAL/ SIDEWALK SNOW REMOVAL/ DGO PREMIUM SERVICES: Resolution R-160-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-160-18, A RESOLUTION APPROVING A ONE-YEAR RENEWAL TERM OF CONTRACTUAL SIDEWALK SNOW REMOVAL CONTRACT WITH DGO PREMIUM SERVICES COMPANY. Motion declared carried as approved unanimously under Consent Agenda. APPROVE PARKING LEASE AGMT/701 LEE STREET DES PLAINES I&II: Consent Agenda Resolution R-150-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-150-18, A RESOLUTION APPROVING A PARKING AREA LEASE AGREEMENT BETWEEN THE CITY OF DES PLAINES AND 701 LEE STREET DES PLAINES I, LLC AND 701 LEE STREET DES PLAINES II, LLC FOR THE LEASE OF CITY-OWNED PROPERTY. Motion declared carried as approved unanimously under Consent Agenda. APPROVE AMENDMENT TO CITY CODE: Consent Agenda Ordinance M-16-18 Moved by Rodd, seconded by Sayad, to adopt Ordinance M-16-18, AN ORDINANCE APPROVING AMENDMENT TO CITY OF DES PLAINES CITY CODE, TITLE 1, “ADMINISTRATIVE”, CHAPTER 8, “POSITION GRADE AND COMPENSATION PLAN”, SECTION 4, “COMPENSATION PLAN” TO ESTABLISH PAY GRADE AND SALARY RANGE FOR THE NEWLY CREATED POSITIONS OF SPECIAL EVENTS COORDINATOR AND TRAINING & SAFETY COORDINATOR. Motion declared carried as approved unanimously under Consent Agenda. SECOND READING ORD. M-17-18/ ADDITION OF A PORTION OF DES PLAINES RIVER ROAD TO MUNICIPAL STREET SYSTEM: Consent Agenda Moved by Rodd, seconded by Sayad, to adopt Second Reading Ordinance M-17-18, AN ORDINANCE PROVIDING FOR THE ADDITION OF DES PLAINES RIVER ROAD FROM HENRY AVENUE TO U.S. ROUTE 12/45/ELK BOULEVARD AND FROM THE NORTH EDGE OF PAVEMENT OF U.S. ROUTE 12/45/ELK BOULEVARD TO HARDING AVENUE, IN ITS ENTIRETY, TO THE MUNICIPAL STREET SYSTEM OF THE CITY OF DES PLAINES. Motion declared carried as approved unanimously under Consent Agenda. Page 4 of 10 08/06/18 ADVERTISE FOR BID/GAS AND DIESEL FUEL PURCHASE AND DELIVERY: Consent Agenda Moved by Rodd, seconded by Sayad, to Authorize City Clerk to Advertise for the Gasoline and Diesel Fuel Purchase and Delivery Contract. Motion declared carried as approved unanimously under Consent Agenda. APPROVE CITY COUNCIL MINUTES: Consent Agenda Moved by Rodd, seconded by Sayad, to Approve the Minutes of the City Council of July 16, 2018, as published. Motion declared carried as approved unanimously under Consent Agenda. APPROVE TASK ORDER/AECOM/ POTENTIAL METRA TRAIN STATION: Consent Agenda Resolution R-163-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-163-18, A RESOLUTION APPROVING TASK ORDER NO. 4 WITH AECOM TO PROVIDE A FEASIBILITY STUDY ON A POTENTIAL METRA TRAIN STATION AT OAKTON STREET IN AN AMOUNT NOT-TO-EXCEED $149,415. Motion declared carried as approved unanimously under Consent Agenda. APPROVE RELEASE OF ESCROW/ ADVOCATE HEALTH/ 77 RAND ROAD: Consent Agenda Resolution R-164-18 Moved by Rodd, seconded by Sayad, to adopt Resolution R-164-18, A RESOLUTION APPROVING THE RELEASE OF AN ESCROW DEPOSIT IN THE AMOUNT OF $60,000 TO ADVOCATE HEALTH AND HOSPITALS CORPORATION FOR WORK COMPLETED AT 77 RAND ROAD. Motion declared carried as approved unanimously under Consent Agenda. APPROVE TRANSER OF OWNERSHIP/ PACKY’S LIQUOR/ 1440 E OAKTON STREET: Consent Agenda Moved by Rodd, seconded by Sayad, to recommend to Approve Transfer of Ownership for a Class B – Retail Bulk/Alcohol Primary Sales Liquor License for P&G Liquor, Inc. d/b/a Packy’s Liquor Store of Des Plaines, 1440 E. Oakton Street. Motion declared carried as approved unanimously under Consent Agenda. MAYOR PRO TEM BROOKMAN DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION – Alderman Charewicz, Chair WARRANT REGISTER: Alderman Charewicz presented the Warrant Register for consideration. Page 5 of 10 08/06/18 (Cont.) Moved by Rodd, seconded by Robinson, to recommend to the City Council approval of the August 6, 2018 – Warrant Register in the Amount of $3,371,479.77 and further recommend that Resolution R-162-18 be adopted at appropriate time this evening. Upon voice vote, motion declared carried. COMMUNITY DEVELOPMENT – Alderman Sayad, Chair CONSIDER TEXT AMENDMENT TO ZONING ORDINANCE: Director of Community and Economic Development McMahon reviewed a memorandum dated June 28, 2018. The City of Des Plaines is requesting a Text Amendment to the following sections of the 1998 Des Plaines Zoning Ordinance, as amended: (i) Section 12-7-4.G, Manufacturing Districts Use Matrix, to rename “Auto Sales” to “Motor Vehicle Sales”, add “Commercial Motor Vehicle Sales and Leasing” as a conditional use in the M-2 zoning district and add “Research, Testing and Development Industries” as a permitted use in the M-2 zoning district; (ii) Section 12-9-7, Off Street Parking Requirements, to rename “Automotive Sales Lots” to “Motor Vehicle Sales”, to amend the off-street parking requirements for “Motor Vehicle Sales”, “Commercial Schools” and “Colleges and Universities”, and to add off-street parking regulations for “Commercial Motor Vehicle Sales and Leasing”; and (iii) Section 12-13-3, Definitions, to amend the definition term of “Research, Testing and Development Industries”, to add definitions for “Commercial Schools” and “Commercial Motor Vehicle Sales and Leasing” and to amend the definition of “Motor Vehicle Sales”. The Planning and Zoning Board met on June 26, 2018 to consider the proposed text amendments. The Community and Economic Development Department presented the proposed text amendments and clarified the reasoning behind each amendment. The Planning and Zoning Board reviewed the proposed text amendments and had no inquiries. There was one modification proposed to add the word, “Vehicle” to the proposed Definition of “Commercial Vehicle Sales and Leasing” to be consistent with the rest of the proposed text amendment. The Planning and Zoning Board recommended (6-0) that the City Council approve the proposed text amendments. Staff recommended approval of Ordinance Z-23-18. Moved by Charewicz, seconded by Rodd, to recommend that Ordinance Z-23-18 be adopted at the appropriate time this evening. Upon voice vote, motion declared carried. CONSIDER CONDITIONAL USE/FOOD PROCESSING/ Director of Community and Economic Development McMahon reviewed a memorandum dated July 13, 2018. The petitioners, Nour Eldeen Masri and Mohammad Aruri, are requesting a Conditional Use Permit in order to operate a catering business at Page 6 of 10 08/06/18 1523 E OAKTON STREET: (Cont.) 1523 E. Oakton Street. The roughly 700 square-foot tenant space is located in the front of the building, facing Oakton Street, and was previously occupied by a catering business. The proposed new catering business, Nour’s Kabab Catering, would be open from 9:00am to 10:00pm daily and serve Middle Eastern food for pickup and delivery. They would have three employees. There are no on-site parking spaces available on the subject property. The petitioners do have a lease agreement for one parking space across the street at 1580 S. Cora Street. Staff requests as a condition that a parking lease agreement for a minimum of one legal parking space remain in effect as long as Nour’s Kabab Catering is operating from the subject property. Per the City’s Sanitarian, the applicants must confirm, in writing, that they have read the food service construction provisions provided to them and agree to comply with those standards. The Sanitarian has also stated that no public seating or eating is permitted on premises due to the fact that there are no ADA-approved washrooms. The Planning and Zoning Board met on July 10, 2018 to review the proposal. The Community and Economic Development Department recommended approval of the Conditional Use Permit for a food processing establishment at 1523 E. Oakton Street, subject to the following conditions: 1. The parking lease agreement for one (1) parking space be maintained as long as Nour’s Kabab Catering is operating from the subject property. 2. The applicants confirm in writing that they have read the food service construction provisions provided to them and agree to comply with those standards. 3. No public seating or eating is permitted on premises due to the fact that there are no ADA-approved washrooms. Additionally, while catering orders could be picked up, staff stated that the proposed business could not operate like a restaurant and take walk-up orders from customers. The Planning and Zoning Board recommended (6-0) that the City Council approve the Conditional Use Permit for a food processing establishment at 1523 E. Oakton Street. Staff recommended approval of Ordinance Z-24-18 subject to the conditions listed above. Moved by Robinson, seconded by Charewicz, to recommend that Ordinance Z-24-18 be adopted at the appropriate time this evening. Upon voice vote, motion declared carried. CONSIDER AMENDMENTS TO PUD AND FINAL Director of Community and Economic Development McMahon reviewed a memorandum dated July 13, 2018. Page 7 of 10 08/06/18 PLAT OF SUBDIVISION/ 150 N EAST RIVER ROAD: (Cont.) The petitioner and property owner, Vanguard Des Plaines Apartments, LP, proposes amendments to Ordinance Z-11-17 approving a Planned Unit Development (PUD) and Plat of Subdivision for a four-story, 236-unit apartment building at 150 N. East River Road. The PUD and Plat of Subdivision were approved by the City Council on May 1, 2017. The development was originally approved with the site entrance located in the middle of the property, directly adjacent to the I-294 off-ramp. However, as a result of requested changes from the Cook County DOT, the site entrance has been moved to the north part of the site. This constitutes a major change to the approved PUD. The new access point maintains one ingress lane and two egress lanes, the same amount of lanes as previously approved. A proposed northbound left turn lane has been added within the existing striped median in the adjacent East River Road right-of-way in order to provide a dedicated turn lane for vehicles entering the site. Additionally, the Cook County DOT required that the new plan remove the western leg of the existing signalized intersection at the I-294 off-ramp. The major characteristics of the site and building have not been altered. However, minor changes to the interior of the site have resulted from the change to the entrance. As a result of Cook County requiring additional right-of-way dedication, the total land area has been reduced to 323,334 square feet. As the number of units has stayed the same, an additional PUD amendment requested is a reduction to 1,370 square feet of lot area per dwelling unit. Finally, with the change in the entrance on East River Road, the Community and Economic Development and Public Works and Engineering Departments have requested a second form of ingress and egress for the site. This has been identified for Golf Road, through Lot 3, which is to be developed by others. Staff is requesting that a connecting road from Golf Road to the subject property be constructed prior to occupancy of the apartment building. This is a proposed condition of approval. IDOT will require Golf Road to be widened in order to accommodate the site entrance. The Planning and Zoning Board met on July 10, 2018 to review the proposal. The Planning and Zoning Board expressed concern over traffic in the area. The Community and Economic Development Department recommended approval of the amended PUD and Plat of Subdivision, subject to the following conditions: 1. A cross access easement agreement between the subject property owner and the owner of Lot 3 to the south (First American), for access to Golf Road from the subject property, be recorded prior to the recording of the Final Plat of Subdivision. Page 8 of 10 08/06/18 (Cont.) 2. All signature blocks on the Final Plat of Subdivision must be accurate per the Des Plaines Subdivision Plat Blocks document. 3. The entrance off of Golf Road, Golf Road lane widening, and connecting road (with curb, gutter, and drainage) to the subject property are required to be built prior to occupancy of the apartment building. The Planning and Zoning Board recommended (5-1) that the City Council approve the amendments to Ordinance Z-11-17. Staff recommended that the City Council adopt Ordinance Z-25-18 subject to the conditions listed above. Moved by Charewicz, seconded by Chester to recommend that Ordinance Z-25-18 be adopted at the appropriate time this evening. Upon voice vote, motion declared carried. Alderman Robinson did not agree. COMMUNITY SERVICES – Alderman Chester, Chair CONSIDER 2018 SOCIAL SERVICES FUNDING: Alderman Chester requested that Resolution R-161-18, Consideration of Grant Recipients for 2018 Social Services Program Funding in an Amount Not-to- Exceed $150,000 be deferred until the next City Council meeting. Moved by Chester, seconded by Smith to deferred this item to the August 20, 2018 City Council meeting. Upon voice vote, motion declared carried. WITHOUT OBJECTION, MAYOR PRO TEM BROOKMAN DECLARED THAT THE CITY COUNCIL WAS NOW BACK IN REGULAR SESSION NEW BUSINESS; WARRANT REGISTER: Resolution R-162-18 Moved by Charewicz, seconded by Smith, to concur with recommendation of Committee of the Whole to adopt Resolution R-162-18, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,371,479.77. Upon roll call, the vote was: AYES: 7-Robinson, Rodd, Sayad, Brookman Smith, Chester, Charewicz NAYS: 0-None ABSENT: 1-Lysakowski Motion declared carried. APPROVE TEXT AMENDMENTS TO THE ZONING ORDINANCE: Ordinance Z-23-18 Moved by Sayad, seconded by Rodd, to concur with recommendation of Committee of the Whole to adopt Ordinance Z-23-18, AN ORDINANCE APPROVING THE AMENDMENTS OF TEXT OF VARIOUS SECTIONS OF THE DES PLAINES ZONING ORDINANCE. Upon voice vote, motion declared carried. Page 9 of 10 08/06/18 APPROVE CU PERMIT FOR FOOD PROCESSING/ 1523 E OAKTON STREET: Ordinance Z-24-18 Moved by Sayad, seconded by Robinson, to concur with recommendation of Committee of the Whole to adopt Ordinance Z-24-18, AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT FOR A FOOD PROCESSING ESTABLISHMENT IN THE C-3 ZONING DISTRICT AT 1523 E. OAKTON STREET. Upon voice vote, motion declared carried. FINAL PLAT OF PUD AND FINAL PLAT OF SUBDIVISION/ 150 N EAST RIVER ROAD: Ordinance Z-25-18 Moved by Sayad, seconded by Chester, to concur with recommendation of Committee of the Whole to adopt Ordinance Z-25-18, AN ORDINANCE AMENDING AND RESTATING ORDINANCE Z-11-17 WHICH APPROVED A FINAL PLAT OF PLANNED UNIT DEVELOPMENT WITH A PERMITTED EXCEPTION AND A FINAL PLAT OF SUBDIVISION FOR THE PROPERTY LOCATED AT 150 N. EAST RIVER ROAD, DES PLAINES, ILLINOIS. Upon voice vote, motion declared carried. Alderman Robinson did not agree. Moved by Sayad, seconded by Rodd, to Advance to Second Reading and to adopt Ordinance Z-25-18, AN ORDINANCE AMENDING AND RESTATING ORDINANCE Z-11-17 WHICH APPROVED A FINAL PLAT OF PLANNED UNIT DEVELOPMENT WITH A PERMITTED EXCEPTION AND A FINAL PLAT OF SUBDIVISION FOR THE PROPERTY LOCATED AT 150 N. EAST RIVER ROAD, DES PLAINES, ILLINOIS. Upon roll call, the vote was: AYES: 6-Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 1-Robinson ABSENT: 1-Lysakowski Motion declared carried. 2018 SOCIAL SERVICE FUNDING: Resolution R-161-18 Resolution R-161-18, Approving Grant Recipients for 2018 Social Services Program Funding in an Amount Not-to-Exceed $150,000 was deferred until the August 20, 2018 City Council meeting. ADJOURNMENT: Moved by Sayad, seconded by Robinson, to adjourn the meeting. Motion declared carried. The meeting adjourned at 8:14 p.m. Page 10 of 10 08/06/18 Laura Fast – ACTING CITY CLERK APPROVED BY ME THIS DAY OF , 2018 ______________________________ Matthew J. Bogusz, MAYOR FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: August 8, 2018 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: Resolution R-168-18, August 20, 2018 Warrant Register Recommendation: I recommend that the City Council approve the August 20, 2018 Warrant Register Resolution R-168-18. Warrant Register……………………………$4,764,474.14 MEMORANDUM Estimated General Fund Balance Balance as of 06/30/2018: $22,658,498 Please use caution when evaluating this number as revenues fluctuate dramatically from month to month due to delays in receiving sales tax revenue from the State and 1st & 2nd installments of property tax revenue. Page 1 of 32 CITY OF DES PLAINES RESOLUTION R-168-18 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. August 20, 2018 Page 2 of 32 Line #Vendor Invoice Invoice Description Amount 1 1880 Due from Component Unit 2943 Crowe LLP 701-2182138 Auditing Services Thru 07/15/2018 for Tax Year 2017 (Yr 2 of 3) 4,500.00 2 4300 Vehicle Licenses 7459 Luciano, Maria Refund 07/30/18 Vehicle Sticker Refund 07/30/2018 60.00 3 4300 Vehicle Licenses 7460 Mostardini, Ellen Refund 07/30/18 Vehicle Sticker Refund 07/30/2018 50.00 4 4300 Vehicle Licenses 7461 Shah, Bipin Refund 07/30/18 Vehicle Sticker Refund 07/30/2018 10.00 5 4400 Building Permits 6325 Green Tech Plumbing Company 2018-01000076 Sewer Permit Refund Originally Issued 01/09/2018 300.00 6 4400 Building Permits 7449 Henry, Carol 2018-02000023 Sewer Permit Refund Originally Issued 02/06/2018 300.00 7 4400 Building Permits 3993 J&S Plumbing Inc 2018-03000259 Sewer Permit Refund Originally Issued 03/28/2018 300.00 8 4400 Building Permits 4802 Rick's Sewer & Drainage Incorporated 2018-04000332 Sewer Permit Refund Originally Issued 04/30/2018 300.00 9 4400 Building Permits 7454 Varughese, Mathew 2018-05000004 Sewer Permit Refund Originally Issued 05/01/2018 300.00 10 4400 Building Permits 7452 Schnell, Mike 2018-05000055 Sewer Permit Refund Originally Issued 05/04/2018 300.00 11 4400 Building Permits 7453 Jung, Patricia 2018-05000063 Sewer Permit Refund Originally Issued 05/04/2018 300.00 12 4400 Building Permits 7455 Tomcyk, Katarzyna 2018-05000086 Sewer Permit Refund Originally Issued 05/07/2018 300.00 13 4400 Building Permits 4801 Mr. Rooter of Cook County 2018-05000226 Sewer Permit Refund Originally Issued 05/16/2018 300.00 14 4400 Building Permits 6602 ARS of Illinois 2018-05000384 Sewer Permit Refund Originally Issued 05/25/2018 300.00 15 4400 Building Permits 7451 Burke , Richard 2018-06000109 Sewer Permit Refund Originally Issued 05/07/2018 300.00 16 4400 Building Permits 7463 Village Plumbing & Sewer 2018-06000334 Sewer Permit Refund Originally Issued 06/26/2018 300.00 17 4400 Building Permits 7450 Silva, Olivia 2018-06000362 Sewer Permit Refund Originally Issued 06/29/2018 300.00 City of Des Plaines Warrant Register 08/20/2018 Account Fund: 100 - General Fund Department: 00 - Non Departmental Page 3 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 18 4400 Building Permits 5663 Aqua Plumbing, Heating & Cooling 2018-07000002 Sewer Permit Refund Originally Issued 07/02/2018 300.00 19 4400 Building Permits 7448 Dresen, Dennis 2018-07000125 Cancelled Building Permit Fee Originally Issued 07/12/2018 50.00 20 4631 Nonresident Ambulance Fees 5102 County Care Health Plan DPIL-17-50565:1 Medical Reimbursement DOS 12/17/2017 147.34 4,517.34 21 6000 Professional Services 1016 Alfred G Ronan LTD August 2018 Lobbyist Services August 2018 R-171-17 5,000.00 22 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 578.00 5,578.00 23 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 55.80 24 6100 Publication of Notices 1050 Journal & Topics 177517 Legal Notice - Emergency Underground Repair Services 07/25/2018 79.05 25 6100 Publication of Notices 1050 Journal & Topics 177518 Legal Notice - Emergency Fire Department Services 07/25/2018 79.05 26 7200 Other Supplies 2016 Signarama 39530 Engraved Name Plate and Aluminum Frame - City Clerk 103.82 317.72 5,895.72 27 5335 Travel Expenses 1801 Petty Cash Finance 06/04/18 Replenish Finance Petty Cash 01/24-05/24/2018 20.28 28 6000 Professional Services 7254 Michael Best & Friedrich LLP 1564844 Investigation 06/01- 06/30/2018 R-33-18 13,062.00 29 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 63.33 30 7000 Office Supplies 1644 Warehouse Direct Inc 3968077-0 Copy Paper, Binder Clips, and Rubber Bands 154.23 13,299.84 City Administration Division: 210 - City Manager Total 210 - City Manager Division: 120 - City Clerk Total 120 - City Clerk Total 10 - Elected Office Total 00 - Non Departmental Elected Office Division: 110 - Legislative Total 110 - Legislative Page 4 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 31 6009 Legal Fees - Admin Hearings/Prosecutio ns 1073 Bartel, Raymond 18-13 Legal Services 07/24- 08/01/2018 1,097.50 1,097.50 32 6000 Professional Services 5934 Tyler Technologies Inc 045-232200 HR Module Training 06/04/2018 - 06/08/2018 1,039.86 33 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 407.35 34 6300 R&M Software 5068 IT Savvy LLC 01047117 VMWare License Renewal 07/23/2018 - 07/22/2019 11,694.10 35 6300 R&M Software 6936 Flycast Partners Inc MWLAI6477-02 Year 2 of 3 - License Subscription 08/10/2018- 08/09/2019 3,150.00 36 7005 Printer Supplies 1820 Datasource, Ink 17777 2 Toner Cartridges For City Printers 298.00 16,589.31 37 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 200.24 38 6108 Public Relations & Communications 5079 RV Enterprises Ltd 7180149 500 Customized Pens for Giveaways 425.00 39 6108 Public Relations & Communications 1106 Chromatech Printing Inc 7918/25185 2018 National Night Out Posters (100) and Flyers (500) 246.00 40 6110 Printing Services 1106 Chromatech Printing Inc 7917/25182 200 Note Cards - 6th Floor 244.00 41 6195 Miscellaneous Contractual Services 5687 OmniMusic 26569 Production Music License Fee 9/1/2018 - 8/31/2019 2,500.00 3,615.24 42 5340 Pre-Employment Testing 4711 Stivers Staffing Services 5403921 New Hire Testing Services 07/21/2018 50.00 43 5340 Pre-Employment Testing 6969 CareerBuilder Employment Screening LLC AUR1080770 Applicant Background Screenings 06/30-07/31/2018 316.50 44 5530 Employee Assistance Program 4651 Perspectives 89981 2018 Employee Assistance Program 08/01-08/31/2018 542.50 45 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 63.33 Division: 240 - Media Services Total 240 - Media Services Division: 250 - Human Resources Division: 220 - Legal Total 220 - Legal Division: 230 - Information Technology Total 230 - Information Technology Page 5 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 46 6100 Publication of Notices 1485 ILCMA - IL City/County Management Assoc 724 HR Job Ad-Human Resources Specialist 01/25/2017 50.00 47 6100 Publication of Notices 1485 ILCMA - IL City/County Management Assoc 990 FIN Job Ad-Financial Analyst Public Safety 09/22/2017 50.00 48 6100 Publication of Notices 7000 YourMembership.com Inc R36321365 PW Job Ad-MO/Water System Maint 07/31-08/31/2018 249.00 1,321.33 49 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 63.33 50 6530 Subsidy - Community Outreach 3344 Taxi One of Des Plaines Inc 58B Emergency Assistance Transportation 6/29/2018 40.00 51 6530 Subsidy - Community Outreach 1801 Petty Cash Finance 06/04/18 Replenish Finance Petty Cash 01/24-05/24/2018 13.40 52 6535 Subsidy - Youth Commission 1076 Sam's Club Direct 000000 GOFHNE Youth Commission - 10 Cases of Water for Co-Rec Softball 33.60 53 6535 Subsidy - Youth Commission 7457 Des Plaines Dairy Queen 1500 Youth Commission - 225 Blizzards for Co-Rec Softball 7/28/2018 450.00 54 6535 Subsidy - Youth Commission 1580 Mighty Mites 9672 Youth Commission (20) Medals for Co-Rec Softball 90.00 55 6550 Subsidy - Senior Citizen Cab Service 1421 American Charge Service 202325 Subsidized Taxi Voucher Program- June 2018 M-12-11 381.00 56 6550 Subsidy - Senior Citizen Cab Service 3344 Taxi One of Des Plaines Inc 58A Subsidized Taxi Voucher Program- July 2018 M-12-11 651.00 1,722.33 37,645.55 57 6000 Professional Services 2943 Crowe LLP 701-2182138 Auditing Services Thru 07/15/2018 for Tax Year 2017 (Yr 2 of 3) 10,850.00 58 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 157.14 59 7000 Office Supplies 1644 Warehouse Direct Inc 3979956-0 1 Stapler, 2 Ctns of Copy Paper & 5 Boxes of File Folders 190.37 60 7000 Office Supplies 1644 Warehouse Direct Inc C3961979-0 Credit for Returned Wipe Board (91.98) Total 20 - City Administration Department: 30 - Finance Total 250 - Human Resources Division: 260 - Health & Human Services Total 260 - Health & Human Services Page 6 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 61 7500 Postage & Parcel 1041 Federal Express 6-254-61036 Delivery Service 06/26- 07/13/2018 394.46 11,499.99 62 5325 Training 1452 IACE - IL Association of Code Enforcement 9/12/2018 IACE 3rd Qtr Training - 3 Code Enforcement Inspectors 09/12/2018 105.00 63 6000 Professional Services 6315 B&F Construction Code Services Inc 49655 Plan Review 06/29/2018 - 1300 Jefferson 2,566.75 64 6000 Professional Services 3309 Elevator Inspection Services Inc 78143 10 Elevator Inspections 07/12/2018 90.00 65 6000 Professional Services 3309 Elevator Inspection Services Inc 78238 1 Elevator Permit Inspection 7/20/2018 75.00 66 6000 Professional Services 3309 Elevator Inspection Services Inc 78239 1 Elevator Permit Inspection 7/20/2018 75.00 67 6000 Professional Services 3309 Elevator Inspection Services Inc 78250 Elevator Plan Review 07/26/2018 40.00 68 6000 Professional Services 3309 Elevator Inspection Services Inc 78252 29 Elevator Inspections 7/16- 7/20/2018 261.00 69 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 783.35 70 6105 Records Preservation 1370 Microsystems Inc I000079236 Scanning of Historical Business, Rental & Alarm Licenses 7/17/18 2,290.24 71 7000 Office Supplies 1644 Warehouse Direct Inc 3982979-0 Electric Stapler 51.13 72 7320 Equipment < $5,000 6626 Dziubanski, Matthew Reimb 7/30/2018 Reimb Home Depot Receipt 07/30/2018 94.82 6,432.29 73 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 63.33 74 6100 Publication of Notices 1050 Journal & Topics 177519 Planning and Zoning Board Legal Notice 07/25/2018 102.77 75 6195 Miscellaneous Contractual Services 4070 Cerabona, Gale M 97 Planning and Zoning Board Meeting Minutes 07/24/2018 60.00 226.10 76 5335 Travel Expenses 1801 Petty Cash Finance 06/04/18 Replenish Finance Petty Cash 01/24-05/24/2018 77.34 77 6000 Professional Services 5215 CoStar Realty Information Inc 107094132-1 Available Property Database August 2018 365.19 78 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 63.33 Total 420 - Planning & Zoning Division: 430 - Economic Development Community Development Division: 410 - Building & Code Enforcement Total 410 - Building & Code Enforcement Division: 420 - Planning & Zoning Total 30 - Finance Page 7 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 79 6110 Printing Services 1106 Chromatech Printing Inc 7939/25201 Artisanal Cards 100 Large and 200 Small 7/25/2018 359.00 80 6601 Incentive - Business Assistance 7456 Giuseppe's Incorporated BAP 07/27/2018 Business Assistance Facade Grant 07/27/2018 4,925.00 81 7000 Office Supplies 1644 Warehouse Direct Inc 3975465-0 Copy Paper, 11x17 Paper, Sticky Notes and Pens 160.00 5,949.86 12,608.25 82 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 123.68 83 6040 Waste Hauling & Debris Removal 1021 Republic Svc #551 0551-014131479 Residential Refuse & Recycling-July 2018, R-35-14 264,644.00 84 6040 Waste Hauling & Debris Removal 6047 Vintage Tech LLC 19343 Electronics Recycling - 07/02/2018 904.62 85 6040 Waste Hauling & Debris Removal 6047 Vintage Tech LLC 19377 Electronics Recycling Pickup - 07/09/2018 1,142.78 86 6300 R&M Software 6055 Axiom Human Resource Solutions Inc 0000022509 Kronos User Fees - June 2018 195.25 267,010.33 87 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 400.56 400.56 88 6195 Miscellaneous Contractual Services 1107 Ayres Associates 175662 GIS Color Aerial Photography 06/03-06/30/2018 7,067.25 89 6195 Miscellaneous Contractual Services 1060 Municipal GIS Partners Inc 4016 Geographical Information System Support Svcs 07/01- 07/31/2018 16,574.41 23,641.66 90 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 422.57 91 6040 Waste Hauling & Debris Removal 7144 Sivi Group LLC, The 442 Aggregate Delivery & Spoils Removal-39 Truckloads-7/19 & 7/20/18 2,468.42 Total 520 - Geographic Information Systems Division: 530 - Street Maintenance Division: 510 - Engineering Total 510 - Engineering Division: 520 - Geographic Information Systems Total 40 - Community Development Public Works & Engineering Division: 100 - Administration Total 100 - Administration Total 430 - Economic Development Page 8 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 92 6110 Printing Services 2016 Signarama 39531 Fabrication of 500 "No Parking" Signs - Various Locations 495.00 93 6110 Printing Services 2016 Signarama 39573 Fabrication of 300 "No Parking" Signs - Leaf Season 799.77 94 6170 Tree Maintenance 6555 Landscape Concepts Management Inc 147216 60018 Branch Pick Up - 07/17- 07/20/2018 7,521.00 95 6195 Miscellaneous Contractual Services 1067 Orange Crush 58017 Six Wheel Dump Truck - Hauled Asphalt - Westmere - 07/19/2018 780.00 96 7020 Supplies - Safety 1703 Prosafety Inc 2/852030 36 Pairs of Gloves 306.00 97 7030 Supplies - Tools & Hardware 3378 Michael Wagner & Sons Inc 1441450 20 Pro Press Fittings - Stock 119.70 98 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 20397 2 Chisels 34.65 99 7055 Supplies - Street R&M 2028 Northwest Electrical Supply 17387235 6 Light Bulbs - Riverwalk 124.53 100 7055 Supplies - Street R&M 1057 Menard Incorporated 19997 4 Cases Bottled Water, 40 Qt Cooler - Asphalt Paving Operations 34.15 101 7055 Supplies - Street R&M 1057 Menard Incorporated 20401 Pail, Trowel, Hex Nuts, Washer & Bolts 26.40 102 7055 Supplies - Street R&M 1067 Orange Crush 56179 13.28 Tons Asphalt - Water/Sewer Repairs - 07/06/2018 369.72 103 7055 Supplies - Street R&M 1067 Orange Crush 57181 31.28 Tons Asphalt - Willow Avenue Alley - 07/17/2018 870.84 104 7055 Supplies - Street R&M 1067 Orange Crush 57304 108.23 Tons Asphalt - Westmere, Farthing to Easy St - 07/18/2018 3,013.14 105 7055 Supplies - Street R&M 1067 Orange Crush 57334 5 Gal Pail Emulsion Primer - 07/18/2018 25.60 106 7055 Supplies - Street R&M 1067 Orange Crush 57456 237.82 Tons Asphalt - Westmere, Farthing - Easy St - 07/19/2018 6,620.94 107 7055 Supplies - Street R&M 1067 Orange Crush 57701 1.06 Tons Asphalt - Potholes & Sidewalk Ramping - 07/23/2018 29.51 108 7055 Supplies - Street R&M 1043 WW Grainger Inc 9854782068 3 Light Bulbs - Stock 42.96 109 7055 Supplies - Street R&M 1043 WW Grainger Inc 9856280228 9 High Pressure Sodium Lamps - Stock 128.88 110 7300 Uniforms 5480 Ostrowski, Jason Reimb 07/29/2018 4 Uniform Pants & 4 Uniform Shirts 197.54 24,431.32Total 530 - Street Maintenance Page 9 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 111 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 231.66 112 6145 Custodial Services 6549 B&B Maintenance Inc 79280 Custodial Services - PW - July 2018 1,850.00 113 6145 Custodial Services 6549 B&B Maintenance Inc 79283 Custodial Services - Police - July 2018 2,600.00 114 6145 Custodial Services 6549 B&B Maintenance Inc 79285 Custodial Services - City Hall - July 2018 3,500.00 115 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769460258 Mat Service - Metra Station - 07/18/2018 55.56 116 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769460259 Cleaners, Mats, Soap, Air Fresheners, Etc. - PW 137.06 117 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769463929 Rentals of 10 Microfiber Mops, Pulse Mop, 4 Mats 7/25-City Hall 83.21 118 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769463931 Mat Service - Police 07/25/2018 194.91 119 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 87687561 Vegetation Control Application-Busse & Miner- 07/17/2018 2,105.00 120 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 87716819 Vegetation Control Application - 07/18/2018 3,139.72 121 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 87819451 Lawn Service Application - State Routes - 07/19/2018 865.85 122 6195 Miscellaneous Contractual Services 5214 State Industrial Products 900560690 Drain Maintenance - 07/09/2018 100.00 123 6315 R&M Buildings & Structures 1025 Bedco Inc 095012 Change Filters - Police - 07/17/2018 156.15 124 6315 R&M Buildings & Structures 1025 Bedco Inc 095013 Change Filters - Gun Range - 07/17/2018 97.45 125 6315 R&M Buildings & Structures 1025 Bedco Inc 095014 Chemically Cleaned East Chiller Barrel - City Hall - 07/17/2018 1,385.40 126 6315 R&M Buildings & Structures 1025 Bedco Inc 095015 Chiller Service Call - City Hall - 07/17/2018 1,060.45 127 6315 R&M Buildings & Structures 1025 Bedco Inc 095019 Service Call - No A/C - City Hall - 07/25/2018 385.00 128 6315 R&M Buildings & Structures 1025 Bedco Inc 095036 Chiller Repair - City Hall - 07/25/2018 1,380.00 129 6315 R&M Buildings & Structures 1187 Scharm Floor Covering 13985 Carpet Replacement - City Hall 6th Floor - 07/06-07/15/2018 19,126.90 Division: 535 - Facilities & Grounds Maintenance Page 10 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 130 6315 R&M Buildings & Structures 1187 Scharm Floor Covering 14010 Additional Carpet Removal Labor - 07/06 & 07/13/2015 414.00 131 6315 R&M Buildings & Structures 2350 Anderson Elevator Co 227016 Elevator Service - City Hall - 05/11/2018 765.00 132 6315 R&M Buildings & Structures 4583 Argon Electric Company, Inc 9022 Electrical Installation - Police Gym - 01/10/2018 728.00 133 6315 R&M Buildings & Structures 4583 Argon Electric Company, Inc 9045 Electrical Repair - History Center - 04/12/2018 254.60 134 6315 R&M Buildings & Structures 4583 Argon Electric Company, Inc 9046 Electrical Installation - City Hall - 04/12/2018 1,796.80 135 7020 Supplies - Safety 1047 Home Depot Credit Svcs 1021607 Gloves, Flashlights, Respirator Cartridges - Theater 106.60 136 7020 Supplies - Safety 1057 Menard Incorporated 19259 2 Respirators - Theater 79.94 137 7020 Supplies - Safety 1047 Home Depot Credit Svcs 2071130 2 Air Movers, Hard Hat, Respirator Cartridges - Theater 452.94 138 7020 Supplies - Safety 1047 Home Depot Credit Svcs 3030599 30 Pairs Nitrile Gloves - Theater 19.76 139 7020 Supplies - Safety 1047 Home Depot Credit Svcs 5025065 20 Pairs Gloves 19.88 140 7020 Supplies - Safety 1043 WW Grainger Inc 9840361241 24 Pairs Gloves - Theater 258.72 141 7020 Supplies - Safety 1043 WW Grainger Inc 9850799462 4 Disposable Respirators & 2 Safety Glasses - Theater 78.15 142 7025 Supplies - Custodial 1028 Case Lots Inc 003279 Hand Towels, Toilet Paper & Tissues - City Hall 2,045.50 143 7025 Supplies - Custodial 1057 Menard Incorporated 19341 Duster, Cloths, Polish, Duster Refills, Masking Film - City Hall 57.13 144 7025 Supplies - Custodial 1057 Menard Incorporated 19555 2 Mop Buckets, 2 Mop Heads, 2 Mop Handles - Theater 143.62 145 7025 Supplies - Custodial 5699 March Industries Inc 202687 4 Gals Fabulouso & 2 Boxes Disinfectant Wipes - Theater 358.94 146 7025 Supplies - Custodial 1047 Home Depot Credit Svcs 3030598 20 Fly Ribbons & 4 Fly Traps - Police 15.08 147 7025 Supplies - Custodial 1029 Cintas Corporation 769460259 Cleaners, Mats, Soap, Air Fresheners, Etc. - PW 127.85 148 7025 Supplies - Custodial 1029 Cintas Corporation 769463932 Hand Towels, Soap, Glass Cleaners, Air Freshener - PW 197.84 149 7030 Supplies - Tools & Hardware 3378 Michael Wagner & Sons Inc 1441449 2 Couplings - PW 31.20 150 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 20630 1 Sawzall Blade Kit & 2 Cases of Bottled Water - Theater Demo 19.98 Page 11 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 151 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 3030600 24' Ladder 219.00 152 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 6014888 2 Shovels, 2 Brooms & 2 Squeegees 113.84 153 7030 Supplies - Tools & Hardware 1043 WW Grainger Inc 9850799454 Electrical Power Tester Multimeter 310.49 154 7035 Supplies - Equipment R&M 3378 Michael Wagner & Sons Inc 1441497 Pump Parts - PW 103.93 155 7035 Supplies - Equipment R&M 5699 March Industries Inc 202685 2 Floor Vacuum Tools 57.00 156 7035 Supplies - Equipment R&M 5699 March Industries Inc 202686 4 Filters, Ducting, & Duct Attachment Kit - Theater 1,570.00 157 7035 Supplies - Equipment R&M 1043 WW Grainger Inc 9839311900 Returned Moisture Meter (214.42) 158 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 0020442 Toe Kick - City Hall 6th Floor Conference Room 22.00 159 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0980939 4 Keys Cut - Metropolitan Square Storage Room 15.96 160 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0981254 6 Hinges - Police Records 84.36 161 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 1634276 Solvent Cement, Coupling, Elbow, Conduit, Etc- CH Parking Deck 29.96 162 7045 Supplies - Building R&M 1057 Menard Incorporated 19166 Drywall Shim & 10 Corner Beads - 6th Floor 25.48 163 7045 Supplies - Building R&M 1057 Menard Incorporated 19253 Paint Brush, Roller, Covers, 5 Paint Tray Liners - City Hall 36.31 164 7045 Supplies - Building R&M 1057 Menard Incorporated 19535 6 GFCI Covers - PW Garage 8.88 165 7045 Supplies - Building R&M 1057 Menard Incorporated 19884 4 Yardsticks, Gorilla Glue, 3 Mounting Strips - City Hall 15.90 166 7045 Supplies - Building R&M 1057 Menard Incorporated 19949 2 Toilet Seats - Police 42.96 167 7045 Supplies - Building R&M 1057 Menard Incorporated 19984 Woodfiller for Conference Room - Sta 61 13.58 168 7045 Supplies - Building R&M 1057 Menard Incorporated 20069 Poly for Floors, Edger Roller, Frog Tape, Etc for Conf Rm- Sta 61 65.17 169 7045 Supplies - Building R&M 5699 March Industries Inc 202364 10 Boxes Ceiling Tile - City Hall 6th Floor 990.00 170 7045 Supplies - Building R&M 1057 Menard Incorporated 20389 Sectional Blank, Toggle, & Plate - City Hall 6th Floor 4.17 171 7045 Supplies - Building R&M 1057 Menard Incorporated 20620 3/4" Adapter - City Hall Repair 9.16 Page 12 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 172 7045 Supplies - Building R&M 1057 Menard Incorporated 20691 Stain & Staining Pads for Table & Doors in Conf Room- Sta 61 29.42 173 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 4160704 Credit for Return of Wall Base & Adhesive for Conference Room (42.76) 174 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 4601830 Power Spin Drain Gun - Police 40.78 175 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 5025064 Dust Control, Drywall, Screws, Dust Bags, Steel Track -City Hall 217.31 176 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 5060719 2 Twin Tracks & 12 Track Shelf Brackets - City Hall Closet 66.72 177 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 6393680 Hangers, Square Covers, Gloves, Conduit - PW 186.95 178 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 7022170 Kitchen Cabinet & Flat Cover - City Hall 6th Floor 146.52 179 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 7626915 Wall Base & Adhesive, Screws for Conference Room 64.64 180 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 8024087 Hardboard, Screws, Drill Bits, Blades, Etc. - Theater 744.09 181 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 8085771 Valve & Fittings - PW Water Valve Repair 30.84 182 7045 Supplies - Building R&M 1513 Owl Hardwood Lumber & Plywood Inc D-390280 4X4s for Conference Room Table - Sta 61 118.75 183 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/039538 Iron Conduit, Bender Handle & Misc - Fire 61 107.62 184 7140 Electricity 1033 ComEd 0459113083- 07/18 Electricity Service 06/13- 07/13/2018 6,281.73 185 7140 Electricity 1033 ComEd 2607132134- 07/18 Electricity Service 06/04- 07/03/2018 145.55 186 7140 Electricity 1033 ComEd 2685017085- 07/18 Electricity Service 06/06- 07/05/2018 79.40 187 7140 Electricity 1033 ComEd 4974507003- 07/18 Electricity Service 06/05- 07/05/2018 259.02 188 7140 Electricity 1033 ComEd 5222730006- 07/18 Electricity Service 06/01- 07/02/2018 179.11 189 7200 Other Supplies 1057 Menard Incorporated 19787 10 Cases Bottled Water - City Hall 27.90 190 7200 Other Supplies 1057 Menard Incorporated 20630 1 Sawzall Blade Kit & 2 Cases of Bottled Water - Theater Demo 3.76 191 7200 Other Supplies 1057 Menard Incorporated 20632 12 Cases of Bottled Water - City Hall 22.56 192 7320 Equipment < $5,000 3378 Michael Wagner & Sons Inc 1441472 "Series 100" Pump - PW 647.50 193 7320 Equipment < $5,000 1047 Home Depot Credit Svcs 7014830 2 Industrial Air Fans - Theater 308.00 Page 13 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 194 7320 Equipment < $5,000 1047 Home Depot Credit Svcs 7085931 Shop Vac & Filters - Theater 240.85 195 7320 Equipment < $5,000 1047 Home Depot Credit Svcs 7630537 Fuel Sawzall - Theater 208.76 196 7320 Equipment < $5,000 1043 WW Grainger Inc 9840495247 2 Tilt Trucks for Debris Removal - DP Theatre 1,498.78 61,563.38 197 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 127.46 198 6135 Rentals 1029 Cintas Corporation 022651764 Mechanic's Uniform Rental - 07/16/2018 145.87 199 6135 Rentals 1029 Cintas Corporation 022654674 Mechanic's Uniform Rental - 07/23/2018 145.87 200 6135 Rentals 1029 Cintas Corporation 022657577 Mechanic's Uniform Rental - 07/30/2018 145.87 201 6195 Miscellaneous Contractual Services 1741 Praxair Distribution Inc 84155827 Acetylene Tank Rental - 07/22/2018 483.99 202 6305 R&M Equipment 1675 Universal Hydraulic Services & Sales Inc 40518 Rebuilt Hydraulic Cylinders - Shop Lift LFT2 1,840.00 203 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 1-0003607 Control Arms, Oil, Air Filters, Brake Rotors & Pads-Police Stock 1,135.24 204 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 1-0004244 Control Arm - Police Stock 106.17 205 7040 Supplies - Vehicle R&M 1057 Menard Incorporated 19870 4 Air Fresheners 11.88 206 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 1CR0003669 Returned Hose - Police 6013 (32.18) 207 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 1CR0003682 Returned Brake Pad - Fire 7403 (35.63) 208 7040 Supplies - Vehicle R&M 1057 Menard Incorporated 20621a Disinfect Wipes, Glass Cleaner, Degreaser & Odor Out 40.36 209 7040 Supplies - Vehicle R&M 2016 Signarama 39589 Supply & Install Decals - CED 2033, 2034, 2035 330.00 210 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1144626 Insulation Tape - Fire 7602 22.29 211 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1144629 PAG 100 Oil - Fire 7602 15.89 212 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1145160 Valve Core - Fire 7602 1.59 213 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1145226 24 Qts Transmission Fluid - Police Stock 124.56 214 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1145294 Trailer Receptacle - PW 5065 27.39 215 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1145369 Return Trailer Receptacle - PW 5065 (27.39) Total 535 - Facilities & Grounds Maintenance Division: 540 - Vehicle Maintenance Page 14 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 216 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1145370 Trailer Receptacle - PW 5064 44.19 217 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 410590045 16 Tires - Police Stock 2,256.84 218 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 410590047 4 Tires - CED 2025 249.60 219 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 442579P Motor Mound & Nuts - Police 6034 83.30 220 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 443112P Links, Nuts, O-Rings, Gasket, Thermostat, & More - EMA 6507 203.19 221 7040 Supplies - Vehicle R&M 1520 Russo Power Equipment 5249156 Starter Core, Housing & Bolts - PW 5095 35.05 222 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-693693 Brake Calipers, Brake Pads, & CV Drive Axles - CED 2025 444.59 223 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-693785 2 Brake Rotors - CED 2025 64.80 224 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-693972 Brake Pads, Caliper & Rotors - CED 2025 303.84 225 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-694004 Air, Oil & Fuel Filters - Stock 160.16 226 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-694210 Returned Brake Pads, Calipers & Rotors - CED 2025 (358.91) 227 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-694430 Plastic Welding System - PW 5011 5.19 228 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-694489 Returned Brake Calipers - CED 2025 (190.98) 229 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-694543 2 PAG Refrigerant Oil 8 Oz/each - CED 2013 15.34 230 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 640062503 2 Tires - Fire 7603 1,323.04 231 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6501259 PTFE Tape, Clamps, Connectors, Looms & Razor Blades - Stock 95.99 232 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG62653 Air Cleaner - Fire 7607 157.71 233 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG64156 A/C Expansion Valve - Fire 7603 232.65 234 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG64157 Valve Expansion - Fire 7801 40.55 235 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG64446 Compressor AC - Fire 7603 1,639.17 236 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG64472 12 Clip Rod Nylon - Fire 7801 19.37 237 7040 Supplies - Vehicle R&M 1088 Atlas Bobcat LLC BE5675 Bolts, Sockets, Screws & Plugs - PW 5011 90.84 238 7300 Uniforms 1705 Sears Commercial One T638009 2 Polo Shirts & 2 Prs of Jeans- Clothing Allowance - Mech Foreman 84.47 Page 15 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 239 7300 Uniforms 1705 Sears Commercial One T796017 3 Polo Shirts - Clothing Allowance - Mechanic Foreman 38.97 240 7320 Equipment < $5,000 1941 Global Equipment Company 112913154 10 Gal Air Tank 117.45 241 7320 Equipment < $5,000 1536 Snap On Industrial ARV/36775696 AC Machine 6,420.30 242 7320 Equipment < $5,000 1536 Snap On Industrial ARV/36778231 AC Machine Cover 120.95 18,306.89 395,354.14 243 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 244.97 244.97 244 5325 Training 1261 Northeast Multiregional Training 239258 40 Hr Juvenile Specialist Test 7/11/18 (2 Ofc) 150.00 245 5325 Training 1261 Northeast Multiregional Training 239322 Close Qtr Handgun Skills I - 07/11-07/12/2018 (1 Officer) 300.00 246 5325 Training 1261 Northeast Multiregional Training 239545 Close Quarters Handgun II 07/18/2018 (2 Officers) 400.00 247 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 2,034.55 2,884.55 248 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 1,455.73 249 6195 Miscellaneous Contractual Services 1517 Trans Union LLC 07853722 Investigations Database July 2018 85.00 250 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1575862 Blu-Ray Discs, Disc Labels 78.27 1,619.00 251 5310 Membership Dues 1724 IL Law Enforcement Alarm System DUES7782 Police Dept Annual Dues 9/1/2018-8/31/2019 360.00 252 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 565.53 253 6015 Communication Services 1680 Pacific Telemanagement Services 996944 3 Public Pay Phones Monthly Fee August 2018 228.00 Division: 620 - Criminal Investigation Total 620 - Criminal Investigation Division: 630 - Support Services Total 100 - Administration Division: 610 - Uniformed Patrol Total 610 - Uniformed Patrol Total 50 - Public Works & Engineering Police Department Division: 100 - Administration Total 540 - Vehicle Maintenance Page 16 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 254 6110 Printing Services 1233 Press Tech Inc 42843 Police #10 Window Envelopes (5,000) 519.00 255 6185 Animal Control 1266 Northwest Animal Hospital PC 00388832 Stray Animals June 2018 202.00 256 6305 R&M Equipment 2500 Bio-Tron Inc 38445 Annual Inspection of AED's 2018 (27 Units) 675.00 257 6305 R&M Equipment 2500 Bio-Tron Inc 38446 Annual Inspection of AED's 2018 (2 Units) 50.00 258 6305 R&M Equipment 6851 Axon Enterprise Inc SI-1544834A Taser 60 Program 5 Yr Plan (Yr 2 of 5) 2018-2019 820.00 259 7000 Office Supplies 1644 Warehouse Direct Inc 3966958-0 Paper (12 Cases)412.32 260 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1567993 Staples, Binder Clips, USB Drives 211.14 261 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1573185 Binder Clips, Dust-Off Cleaner, Plastic Ware 7.47 262 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1573839 CD's, DVD+R's, CD Sleeves, Scratch Pads, Lysol 200.68 263 7200 Other Supplies 1236 Proforma Creative Impressions Inc 0718002723 Life Saving Awards (4 Ofc)696.87 264 7200 Other Supplies 6885 ALLAEDS 2741 Zoll AED (Automated External Defibrillator) 5 Adult & 5 Pedi Pads 1,005.00 265 7200 Other Supplies 1389 Garvey's Office Products Inc PINV1573185 Binder Clips, Dust-Off Cleaner, Plastic Ware 81.52 266 7200 Other Supplies 1389 Garvey's Office Products Inc PINV1573839 CD's, DVD+R's, CD Sleeves, Scratch Pads, Lysol 51.40 267 7320 Equipment < $5,000 5068 IT Savvy LLC 01044120 HP LaserJet Printer 7/27/18 1,071.23 268 7320 Equipment < $5,000 5068 IT Savvy LLC 01046407 HP LaserJet Printer 7/27/18 1,071.23 8,228.39 12,976.91 269 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 326.28 326.28 270 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 288.74 271 6195 Miscellaneous Contractual Services 1077 Shred-It USA LLC 8125163964 On-Site Shredding Service-Sta 61 07/06/2018 70.41 272 7000 Office Supplies 1066 Office Depot 171837661001 4 Sets Dividers, 2 Packs Post- Its, Scotch Tape 72.18 431.33 Fire Department Division: 100 - Administration Total 100 - Administration Total 60 - Police Department Department: 65 - Emergency Management Agency Total 65 - Emergency Management Agency Total 630 - Support Services Page 17 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 273 5325 Training 7395 TacMed Essentials LLC 0109 TacMed Basic & TacMed Essentials Class 9/18-9/22/18- 5 Attendees 3,175.00 274 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 703.96 275 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 608.18 276 6305 R&M Equipment 1676 Bill's Power Equipment Repair 0062003 Repairs to Sta 63 Blower 08/01/2018 239.85 277 6305 R&M Equipment 2500 Bio-Tron Inc 38444 Preventative Maint on 12 Monitors & 8 AEDs 07/25/2018 1,440.00 278 6305 R&M Equipment 2500 Bio-Tron Inc 38448 Preventative Maint on 3 AEDs 07/26/2018 75.00 279 6305 R&M Equipment 1297 EMSAR Inc 73746 Repairs to Stretcher 07/17/2018 309.25 280 6305 R&M Equipment 1660 Safety-Kleen Systems Inc 77166214 Maintenance on Parts Washer Station 61 07/30/2018 159.00 281 7000 Office Supplies 1076 Sam's Club Direct 1660 Variety Trays, Gatorade for Agility Test 8/4 and AA Batteries 19.28 282 7000 Office Supplies 1644 Warehouse Direct Inc 3971119-0 2 Packs Legal Pads, 2 Sets Dry Erase Markers, 2 Pks Pack Tape 112.60 283 7000 Office Supplies 1076 Sam's Club Direct 8228a 5 Packs AA Batteries & 3 CO Detectors 94.90 284 7035 Supplies - Equipment R&M 7372 3-D Polymers Inc 00077226 10 Protective Sleeves for SCBA Tanks 453.66 285 7035 Supplies - Equipment R&M 1080 Air One Equipment Inc 134561 Five 5" Storz Lock Retrofit Kits 250.00 286 7035 Supplies - Equipment R&M 1747 Murphy's Contractors Equipment Inc 196347 Repair Parts for Chain Saws 229.95 287 7200 Other Supplies 1076 Sam's Club Direct 0445 48 Cases Bottled Water for Station 61 161.28 288 7200 Other Supplies 1018 Anderson Lock Company LTD 0981185 Disc Cam Lock for Sta 63 Keybox 7.30 289 7200 Other Supplies 5799 Hayden & Company 16348 Fifty 5-Gallon Pails of Class A Knockdown Foam 4,987.50 290 7200 Other Supplies 1148 WS Darley & Co 17321150 10 Variable Straps for Tools 286.00 291 7200 Other Supplies 1057 Menard Incorporated 20149 2 Bins for Radio Batteries & 4 Hangers for Axes 65.94 292 7200 Other Supplies 1076 Sam's Club Direct 8228a 5 Packs AA Batteries & 3 CO Detectors 119.94 293 7300 Uniforms 3218 Red Wing Shoe Store 20180726044947 Replacement Boots for 1 Paramedic 216.73 Division: 710 - Emergency Services Page 18 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 294 7300 Uniforms 3212 On Time Embroidery Inc 52379 2 Shorts, Safety Toe Shoe - 1 Engineer 147.00 295 7300 Uniforms 3212 On Time Embroidery Inc 52869 Oxford Safety Toe Shoe, Shorts - 1 Paramedic 144.00 296 7300 Uniforms 3212 On Time Embroidery Inc 53219 2 Pants, 2 Shorts - 1 Lieutenant 170.00 297 7300 Uniforms 3212 On Time Embroidery Inc 53223 2 Shorts - 1 Engineer 58.00 298 7300 Uniforms 3212 On Time Embroidery Inc E 52385 3 Pants, 2 Shorts, Oxford Safety Toe Shoe, Twill Cap-1 Paramedic 334.00 299 7300 Uniforms 3212 On Time Embroidery Inc E 53220 3 Polos, Twill Cap - 1 Paramedic 151.00 300 7300 Uniforms 3212 On Time Embroidery Inc E 53481 Twill Cap - 1 Paramedic 19.00 301 7300 Uniforms 3212 On Time Embroidery Inc ES 52145 4 T-Shirts, 3 Polos, 3 Pants, 2 Shorts, Belt - 1 Lieut 475.00 302 7300 Uniforms 3212 On Time Embroidery Inc ES 52729 4 T-Shirts, 3, Polos, 3 Pants, Sweatpants, Etc - Firefighter 402.00 303 7300 Uniforms 3212 On Time Embroidery Inc ES 52854 3 T-Shirts, 2 Pants, 2 Polos, Zip Job Shirt, Twill Cap - 1 Engr 299.00 304 7300 Uniforms 3212 On Time Embroidery Inc ES 52879 3 T-Shirts, Polo, 2 Pants - 1 Paramedic 181.00 305 7300 Uniforms 3212 On Time Embroidery Inc ES 53477 2 T-Shirts, 2 Pants, Polo, Shorts - 1 Paramedic 193.00 306 7300 Uniforms 3212 On Time Embroidery Inc OE 52853 Responder Jacket - 1 New Recruit 289.00 307 7300 Uniforms 3212 On Time Embroidery Inc OES 52384 3 T-Shirts, 2 Pants, 2 Cotton Shirts, Twill Cap, Shoes - 1 Insp 325.00 308 7300 Uniforms 3212 On Time Embroidery Inc S 53218 6 T-Shirts, 3 Pants, Belt - 1 Lieutenant 266.00 309 7300 Uniforms 3212 On Time Embroidery Inc S 53505 2 Pants, 1 Shorts - 1 Paramedic 131.00 310 7300 Uniforms 3212 On Time Embroidery Inc S 53967 2 T-Shirts, 2 Pants - 1 Paramedic 128.00 311 7320 Equipment < $5,000 1748 Novak & Parker Inc 8528791-1 New Top Load Washer for Station 61 752.00 312 7500 Postage & Parcel 5799 Hayden & Company 16348 Fifty 5-Gallon Pails of Class A Knockdown Foam 322.40 18,501.72 313 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 160.63 160.63 19,093.68Total 70 - Fire Department Total 710 - Emergency Services Division: 720 - Fire Prevention Total 720 - Fire Prevention Page 19 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 314 7550 Miscellaneous Expenses 1076 Sam's Club Direct 1660 Variety Trays, Gatorade for Agility Test 8/4 and AA Batteries 212.58 212.58 315 6025 Administrative Services 1005 A/R Concepts Inc CDP101 May 2018 Collection Services May 2018 Parking Tickets 57.42 316 7500 Postage & Parcel 1801 Petty Cash Finance 06/04/18 Replenish Finance Petty Cash 01/24-05/24/2018 7.00 64.42 504,694.86 317 6000 Professional Services 3337 HR Green Inc 120323 TO #1-Library Exterior Analysis - 06/01-06/30/2018 7,210.00 318 6145 Custodial Services 6549 B&B Maintenance Inc 79281 Custodial Services - Library Parking Deck - July 2018 400.00 319 6145 Custodial Services 6549 B&B Maintenance Inc 79282 Custodial Services - MetroSq Parking - July 2018 400.00 320 6145 Custodial Services 6549 B&B Maintenance Inc 79284 Custodial Services - Metra Station - July 2018 1,000.00 321 6195 Miscellaneous Contractual Services 1025 Bedco Inc 095018 Service Call - No A/C - Metra Station - 07/22/2018 330.00 322 6195 Miscellaneous Contractual Services 5399 Beary Landscape Management 100531 Train Station Plant Installation - 07/17/2018 1,847.51 323 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769463930 Mat Service - Metra Station - 07/25/2018 55.56 324 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 87687385 TIF 1 Vegetation Control Application - 07/17/2018 977.43 325 6195 Miscellaneous Contractual Services 1178 Trugreen Limited Partnership 87834536 Lawn Service - TIF 1 - 07/19/2018 199.95 326 6325 R&M Street Lights 1044 H&H Electric Co 31185 Streetlight Cable Repair - Miner & River - 07/09/2018 558.15 327 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0979779 2 Special Cut Keys - Train Station - 07/06/2018 11.98 328 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0979784 Rekeyed Lock - 07/06/2018 - Theatre 41.80 Fund: 201 - TIF #1 Downtown Fund Department: 90 - Overhead Total 90 - Overhead Total 100 - General Fund Department: 75 - Fire & Police Commission Total 75 - Fire & Police Commission Page 20 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 329 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0981073 5 Keys - Train Station - 07/23/2018 25.95 330 7140 Electricity 1033 ComEd 0237106099- 07/18 Electricity Service 06/05- 07/05/2018 233.10 331 7140 Electricity 1033 ComEd 0392121005- 07/18 Electricity Service 06/05- 07/05/2018 116.38 332 7140 Electricity 1033 ComEd 0445091056- 07/18 Electricity Service 06/05- 07/05/2018 198.06 333 7140 Electricity 1033 ComEd 2901166089- 07/18 Electricity Service 06/05- 07/05/2018 465.11 334 7140 Electricity 1033 ComEd 5310655063- 07/18 Electricity Service 06/28- 07/05/2018 29.96 335 7140 Electricity 1033 ComEd 5310657021- 07/18 Electricity Service 06/05- 07/05/2018 48.20 336 7140 Electricity 1033 ComEd 5310658082- 07/18 Electricity Service 06/05- 07/05/2018 49.01 337 7140 Electricity 1033 ComEd 6045062008- 07/18 Electricity Service 06/05- 07/05/2018 80.65 14,278.80 338 7140 Electricity 1033 ComEd 0193753007- 07/18 Electricity Service 06/13- 07/13/2018 80.40 339 7140 Electricity 1033 ComEd 0725000037- 07/18 Electricity Service 06/06- 07/06/2018 7.24 340 7140 Electricity 1033 ComEd 1273119011- 07/18 Electricity Service 06/06- 07/06/2018 1,517.43 341 7140 Electricity 1033 ComEd 1521117181- 07/18 Electricity Service 06/05- 07/05/2018 242.44 342 7140 Electricity 1033 ComEd 2644104014- 07/18 Electricity Service 06/04- 07/03/2018 153.91 343 7140 Electricity 1033 ComEd 2943015087- 07/18 Electricity Service 06/20- 07/20/2018 18,616.11 344 7140 Electricity 1033 ComEd 3471079047- 07/18 Electricity Service 06/05- 07/05/2018 30.65 20,648.18 345 8100 Improvements 5423 KLF Enterprises 2017-DEMO-A6 Contractor -FEMA 1935 & 4116 Home Demolition 06/01- 07/31/2018 R-166-17 43,157.30 346 8100 Improvements 5423 KLF Enterprises 2017-DEMO-A6 Contractor -FEMA 1935 & 4116 Home Demolition 06/01- 07/31/2018 R-166-17 6,618.80 347 8100 Improvements 5423 KLF Enterprises 2017-DEMO-B5 Contractor -FEMA 1935 & 4116 Home Demo 06/01- 07/31/2018 R-166-17 59,455.08 Total 230 - Motor Fuel Tax Fund Fund: 250 - Grant Projects Fund Program: 2520 - Capital Grants Total 201 - TIF #1 Downtown Fund Fund: 230 - Motor Fuel Tax Fund Page 21 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 348 8100 Improvements 5423 KLF Enterprises 2017-DEMO-C3 Contractor -FEMA 1935 & 4116 Home Demolition 06/01- 07/31/2018 R-166-17 19,964.16 129,195.34 129,195.34 349 6115 Licensing/Titles 1744 IL Secretary of State A65324-2019 License Plate Renewal Squad #18 (2019) 101.00 350 6115 Licensing/Titles 1744 IL Secretary of State K141386-2019 License Plate Renewal Squad #22 (2019) 101.00 351 6195 Miscellaneous Contractual Services 5168 Golf Rose Animal Hospital 226540 K9 Jager Emergency Wound Care Visit 5/30/18 209.07 352 6195 Miscellaneous Contractual Services 5168 Golf Rose Animal Hospital 226848 Canine Jager- Wound Care #2 and Medication 6/3/18 150.21 353 6195 Miscellaneous Contractual Services 6150 Partners & Paws Veterinary Services LLC 55612 K9 Bane-Treatment 7/25/18 29.75 354 6195 Miscellaneous Contractual Services 6150 Partners & Paws Veterinary Services LLC 55682 K9 Jager Boarding 7/27- 30/2018 160.00 751.03 751.03 355 6035 Dispatch Services 4996 Wheeling, Village of DISP000014 Emergency Dispatch Services (Yr 4 of 5) 2nd Qtr 2018 R-117- 14 499,737.39 499,737.39 499,737.39 356 6000 Professional Services 1126 Civiltech Engineering Inc 3243-3 Consultant-Rand Rd Sidepath ROW Acquisition 05/26- 06/29/2018 2,688.13 357 6005 Legal Fees 6997 Walker Wilcox Matousek LLP 134902 Legal Svcs - 2250 Ballard Rd 05/01/2018 115.50 358 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 248.95 359 7065 Supplies - Capital Maintenance 1067 Orange Crush 56179 13.28 Tons Asphalt - Water/Sewer Repairs - 07/06/2018 207.96 Fund: 400 - Capital Projects Fund Department: 60 - Police Department Total 60 - Police Department Total 280 - Emergency Telephone System Fund Total 2640 - Forfeit Total 260 - Asset Seizure Fund Fund: 280 - Emergency Telephone System Fund Total 250 - Grant Projects Fund Fund: 260 - Asset Seizure Fund Program: 2640 - Forfeit Total 2520 - Capital Grants Page 22 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 360 7065 Supplies - Capital Maintenance 1067 Orange Crush 57181 31.28 Tons Asphalt - Willow Avenue Alley - 07/17/2018 489.85 361 7065 Supplies - Capital Maintenance 1067 Orange Crush 57304 108.23 Tons Asphalt - Westmere, Farthing to Easy St - 07/18/2018 1,694.89 362 7065 Supplies - Capital Maintenance 1067 Orange Crush 57334 5 Gal Pail Emulsion Primer - 07/18/2018 14.40 363 7065 Supplies - Capital Maintenance 1067 Orange Crush 57456 237.82 Tons Asphalt - Westmere, Farthing - Easy St - 07/19/2018 3,724.28 364 7065 Supplies - Capital Maintenance 1067 Orange Crush 57701 1.06 Tons Asphalt - Potholes & Sidewalk Ramping - 07/23/2018 16.60 365 8100 Improvements 1067 Orange Crush 2018-A-P2 R-103-18 2018 CIP Cont A St and Utility 06/27-08/01/2018 238,789.67 247,990.23 366 8020 Vehicles 5733 Roesch Ford CD261302 Ford Fusion Vehicle, R-59-18 17,777.00 367 8020 Vehicles 5733 Roesch Ford CD261303 Ford Fusion Vehicle, R-59-18 17,777.00 368 8020 Vehicles 5733 Roesch Ford CD261304 Ford Fusion Vehicle, R-59-18 17,777.00 53,331.00 369 6140 Leases 5109 Konica Minolta Premier Finance 68579814 Konica Minolta Copier Lease 07/26-08/25/2018 4,137.00 370 6195 Miscellaneous Contractual Services 4583 Argon Electric Company, Inc 9065 City Hall 6th Floor Cat6 Cabling 11,970.00 371 8005 Computer Hardware 4583 Argon Electric Company, Inc 9064 Network Cabling For 6th Floor 2,464.00 18,571.00 372 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 93.81 93.81 373 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 923.06 Non Departmental Division: 510 - Engineering Total 510 - Engineering Division: 550 - Water Systems Fund: 420 - IT Replacement Fund Total 420 - IT Replacement Fund Fund: 500 - Water/Sewer Fund Total 400 - Capital Projects Fund Fund: 410 - Equipment Replacement Fund Total 410 - Equipment Replacement Fund Page 23 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 374 6040 Waste Hauling & Debris Removal 7144 Sivi Group LLC, The 442 Aggregate Delivery & Spoils Removal-39 Truckloads-7/19 & 7/20/18 4,443.15 375 6180 Water Sample Testing 1642 Suburban Laboratories, Inc 151496 Coliform, Lead & Copper Testing, 11/28/2017- 12/27/2017 816.00 376 6180 Water Sample Testing 1642 Suburban Laboratories, Inc 155507 Soil Samples - Spoils Disposal - 05/24/2018 650.00 377 6195 Miscellaneous Contractual Services 6376 Facility Solutions Group Inc 03174 Pressure Monitoring Point Repair - Graceland - 07/24/2018 2,425.00 378 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 180432 7 Bench Meter Tests - 07/19/2018 198.20 379 6195 Miscellaneous Contractual Services 4022 M E Simpson Co Inc 31979 Fire Flow Tests (3) - 07/18/2018 450.00 380 6195 Miscellaneous Contractual Services 2965 State Fire Marshal 9598616 Inspection Fee - Boiler Maple St Pump Station - 06/28/2018 100.00 381 6305 R&M Equipment 3781 Smith Ecological Systems Company 21610 Chlorinator Repair - Central - 07/18/2018 605.00 382 6305 R&M Equipment 7185 RMS Utility Services 9844 Altitude Control Valve Repair - 07/24/2018 1,493.00 383 6335 R&M Water Distribution System 6026 TNT Landscape Construction Inc 5269 Levee 50 Reseeding - 07/19/2018 4,203.00 384 6335 R&M Water Distribution System 6026 TNT Landscape Construction Inc 5270 Parkway Restoration - Rand Road, Ballard - Dempster - 07/23/2018 3,645.00 385 6335 R&M Water Distribution System 6026 TNT Landscape Construction Inc 5272 17 Parkway Restorations - Mainbreak Repair 07/23/2018 3,096.00 386 7020 Supplies - Safety 1703 Prosafety Inc 2/851950 156 Prs Brown Jersey Gloves 85.80 387 7030 Supplies - Tools & Hardware 1709 Ziebell Water Service Products Inc 242461-000 2 Probes for Finding Underground Utilities 52.00 388 7040 Supplies - Vehicle R&M 1062 NAPA of Des Plaines 5741-694019 Blower Motor - PW 9025 58.04 389 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6501259 PTFE Tape, Clamps, Connectors, Looms & Razor Blades - Stock 57.59 390 7045 Supplies - Building R&M 5969 Security Equipment Supply Inc (SES) D67181 Maple Pump Station Card Access - 07/18/2018 2,259.51 391 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/039619 60 Amp Breaker - Central Pump - 07/25/2018 23.36 392 7050 Supplies - Streetscape 1757 JCK Contractors Inc 22416 20-22 Cu Yds Top Soil for Mainbreak Repairs 330.00 393 7070 Supplies - Water System Maintenance 4093 HDS White Cap Construction Supply 10009169288 Blue & White Paint for Locating 168.84 Page 24 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 394 7070 Supplies - Water System Maintenance 3217 Ozinga Ready Mix Concrete Inc 1109296 3.50 Cu Yrds Concrete - Mainbreak Repair - 07/17/2018 659.00 395 7070 Supplies - Water System Maintenance 1709 Ziebell Water Service Products Inc 242333-000 End Cap 4-12" Main 318.00 396 7070 Supplies - Water System Maintenance 1709 Ziebell Water Service Products Inc 242436-000 Flange Kit & Hydrant Wrench 698.07 397 7070 Supplies - Water System Maintenance 7144 Sivi Group LLC, The 442 Aggregate Delivery & Spoils Removal-39 Truckloads-7/19 & 7/20/18 1,481.05 398 7070 Supplies - Water System Maintenance 1047 Home Depot Credit Svcs 8097062 Spray Paint, Screws and Test Gauge 68.89 399 7070 Supplies - Water System Maintenance 1072 Prairie Material 888647704 1.75 Cu Yds Concrete - Watermain Break Repair - 07/09/2018 266.00 400 7070 Supplies - Water System Maintenance 1072 Prairie Material 888660196 4.00 Cu Yds Concrete - Watermain Break Repairs - 07/16/2018 688.00 401 7070 Supplies - Water System Maintenance 6992 Core & Main LP I953972 975 Meters & 501 Smartpoints, R-8-18 262,118.00 402 7070 Supplies - Water System Maintenance 6992 Core & Main LP I954808 999 Touchpads, R-8-18 5,994.00 403 7070 Supplies - Water System Maintenance 6992 Core & Main LP J100596 6" Wafer Check Valve - 1755 S Wolf Road 1,270.00 404 7070 Supplies - Water System Maintenance 6992 Core & Main LP J192591 108 Smartpoints & Touchpads, R-8-18 12,204.00 405 7070 Supplies - Water System Maintenance 6992 Core & Main LP J200854 498 Smartpoints, R-8-18 53,286.00 406 7105 Wholesale Water - NWWC 2901 Northwest Water Commission 07022018 Wholesale Water Purchase - July 2018 R-183-14 285,638.34 407 7120 Gasoline 1801 Petty Cash Finance 06/04/18 Replenish Finance Petty Cash 01/24-05/24/2018 20.00 408 7140 Electricity 1033 ComEd 0718079040- 07/18 Electricity Service 06/05- 07/05/2018 80.40 409 7140 Electricity 1033 ComEd 1602149012- 07/18 Electricity Service 06/04- 07/03/2018 170.70 410 7140 Electricity 1033 ComEd 2382141015- 07/18 Electricity Service 06/05- 07/05/2018 34.32 411 7140 Electricity 1033 ComEd 2902009038- 07/18 Electricity Service 06/01- 07/02/2018 163.74 412 7140 Electricity 1033 ComEd 3526170000- 07/18 Electricity Service 06/01- 07/02/2018 44.82 Page 25 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 413 7140 Electricity 1033 ComEd 4436122006- 07/18 Electricity Service 06/13- 07/13/2018 5,522.72 414 7140 Electricity 1033 ComEd 5646761001- 07/18 Electricity Service 06/01- 07/02/2018 33.91 415 7140 Electricity 1033 ComEd 6152054027- 07/18 Electricity Service 06/04- 07/03/2018 4,893.60 416 7200 Other Supplies 1057 Menard Incorporated 19267 2 Pkgs Batteries 11.98 417 7200 Other Supplies 1057 Menard Incorporated 20299 Batteries for Locator 24.93 661,773.02 418 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 249.57 419 6040 Waste Hauling & Debris Removal 7144 Sivi Group LLC, The 442 Aggregate Delivery & Spoils Removal-39 Truckloads-7/19 & 7/20/18 493.68 420 6310 R&M Vehicles 1564 EJ Equipment Inc W01208 Vactor Repaired Float Ball 07/06/2018 322.73 421 6340 R&M Sewer System 1368 Metropolitan Industries Inc 0000336999 Lift Station Repair - East River - 06/28/2018 1,863.75 422 7000 Office Supplies 1644 Warehouse Direct Inc 39671061-0 Pens, Markers, Paper & Correction Tape 54.83 423 7030 Supplies - Tools & Hardware 1018 Anderson Lock Company LTD 0980711 6 Brass Key Locks 67.50 424 7030 Supplies - Tools & Hardware 1564 EJ Equipment Inc P13038 Extension Claw Tool 278.10 425 7030 Supplies - Tools & Hardware 1564 EJ Equipment Inc P13137 10' Retrieving Spoon 386.00 426 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3011390357 Thermister Kit & Clamp Heat Exchanger - PW 8021 216.70 427 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6501259 PTFE Tape, Clamps, Connectors, Looms & Razor Blades - Stock 38.39 428 7050 Supplies - Streetscape 1516 Arthur Clesen Inc 71057/00 Two 50-Lb Bags Grass Seed - Parkway Restoration 225.00 429 7075 Supplies - Sewer System Maintenance 7462 ChemRep Inc 0047277-IN 1 Gal Flap Gate Seal - Primer 130.06 430 7075 Supplies - Sewer System Maintenance 2028 Northwest Electrical Supply 17386351 10 Light Bulbs - Lift Station 1 28.79 431 7075 Supplies - Sewer System Maintenance 1162 Vollmar Clay Products Inc 177147 2 Sewer 36" Flat Tops 300.00 432 7075 Supplies - Sewer System Maintenance 1162 Vollmar Clay Products Inc 177219 Inlets, Flat Tops, Blocks & Pallets 1,163.60 Total 550 - Water Systems Division: 560 - Sewer Systems Page 26 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 433 7075 Supplies - Sewer System Maintenance 7144 Sivi Group LLC, The 442 Aggregate Delivery & Spoils Removal-39 Truckloads-7/19 & 7/20/18 987.37 434 7075 Supplies - Sewer System Maintenance 1072 Prairie Material 888662095 2.75 Cu Yds Concrete - Sewer Repair - 07/17/2018 578.00 435 7140 Electricity 1033 ComEd 0096017042- 07/18 Electricity Service 06/05- 07/05/2018 4,017.70 436 7140 Electricity 1033 ComEd 0575134020- 07/18 Electricity Service 06/01- 07/02/2018 255.12 437 7140 Electricity 1033 ComEd 0640144010- 07/18 Electricity Service 06/05- 07/05/2018 153.76 438 7140 Electricity 1033 ComEd 0762050019- 07/18 Electricity Service 06/06- 07/06/2018 30.71 439 7140 Electricity 1033 ComEd 2038128006- 07/18 Electricity Service 06/01- 07/02/2018 59.34 440 7140 Electricity 1033 ComEd 2148094073- 07/18 Electricity Service 06/06- 07/06/2018 54.65 441 7140 Electricity 1033 ComEd 3240002012- 07/18 Electricity Service 06/25- 07/25/2018 170.13 442 7140 Electricity 1033 ComEd 3461136053- 07/18 Electricity Service 06/04- 07/03/2018 32.68 443 7140 Electricity 1033 ComEd 3526009006- 07/18 Electricity Service 06/05- 07/05/2018 134.85 444 7140 Electricity 1033 ComEd 3657136067- 07/18 Electricity Service 06/05- 07/05/2018 102.38 445 7140 Electricity 1033 ComEd 4995025051- 07/18 Electricity Service 06/04- 07/03/2018 126.81 446 7140 Electricity 1033 ComEd 5060090016- 07/18 Electricity Service 06/06- 07/06/2018 309.36 447 7140 Electricity 1033 ComEd 5814097012- 07/18 Electricity Service 06/05- 07/05/2018 119.15 448 7140 Electricity 1033 ComEd 6331089024- 07/18 Electricity Service 06/01- 07/02/2018 240.06 13,190.77 449 6000 Professional Services 6941 Stantec Consulting Services Inc 1349942 TO #2 SCADA System Support - 12/23/2017-04/13/2018 1,330.44 450 6000 Professional Services 6941 Stantec Consulting Services Inc 1376779 TO #2 SCADA System Support - 04/14-06/15/2018 926.36 451 8100 Improvements 1067 Orange Crush 2018-A-P2 R-103-18 2018 CIP Cont A St and Utility 06/27-08/01/2018 452,726.82 454,983.62 1,130,041.22 Division: 580 - CIP - Water/Sewer Total 580 - CIP - Water/Sewer Total 00 - Non Departmental Total 560 - Sewer Systems Page 27 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 452 6015 Communication Services 1552 Verizon Wireless 9810891719 Communications Service 06/14-07/13/2018 55.80 453 7500 Postage & Parcel 1041 Federal Express 6-254-61036 Delivery Service 06/26- 07/13/2018 154.42 210.22 1,130,251.44 454 7060 Supplies - Parking Lots 1057 Menard Incorporated 20648 Asphalt Patch 07/31/2018 - Graceland & Prairie Lot 43.70 455 7140 Electricity 1033 ComEd 0354464001- 07/18 Electricity Service 06/05- 07/05/2018 1,460.92 456 7140 Electricity 1033 ComEd 2239082030- 07/18 Electricity Service 06/05- 07/05/2018 1,118.27 457 7140 Electricity 1033 ComEd 4722388001- 07/18 Electricity Service 06/05- 07/05/2018 24.01 458 7140 Electricity 1033 ComEd 4791127023- 07/18 Electricity Service 06/05- 07/05/2018 1,048.22 459 7140 Electricity 1033 ComEd 4974385007- 07/18 Electricity Service 06/08- 07/10/2018 28.15 460 7140 Electricity 1033 ComEd 5310303000- 07/18 Electricity Service 06/05- 07/05/2018 163.11 3,886.38 461 7140 Electricity 1033 ComEd 5310666002- 07/18 Electricity Service 06/05- 07/05/2018 916.16 462 7540 Land Lease 1165 Union Pacific Railroad July 2018 Parking Fees July 2018 3,371.35 4,287.51 463 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 2326779 050643 MICA Claim Deductible 04/05/2018 L002326779 1,027.50 464 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 2329553 050644 MICA Claim Deductible 04/12/2018 L002329553 2,717.12 465 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 2395851 050645 MICA Claim Deductible 05/17/2018 L002395851 1,375.00 466 5545 MICA Deductible 1061 Municipal Insurance Cooperative Agency 2410478 050646 MICA Claim Deductible 06/08/2018 L002410478 1,981.04 467 5565 Claims Administration Fee 2243 Sedgwick CMS 400000002449 Unemployment Compensation Admin Srvcs 07/19-10/18/2018 550.00 7,650.66 Fund: 600 - Risk Management Fund Total 600 - Risk Management Fund Fund: 510 - City Owned Parking Fund Total 510 - City Owned Parking Fund Fund: 520 - Metra Leased Parking Fund Total 520 - Metra Leased Parking Fund Department: 30 - Finance Total 30 - Finance Total 500 - Water/Sewer Fund Page 28 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 08/20/2018 Account 468 2219 Event - Friday Nights Live 1050 Journal & Topics 177423 1/2 Page Journal Ad for Friday Nights Live 07/18/2018 810.00 469 2219 Event - Friday Nights Live 5203 Arena Americas 247345 Tents, Tables, Umbrellas for 2018 FNL 07/13/2018 1,623.09 470 2226 Special Events - July 4th 2016 Signarama 39521 3 Signs for 4th of July Parade 2018 858.00 471 2226 Special Events - July 4th 1041 Federal Express 6-254-61036 Delivery Service 06/26- 07/13/2018 14.28 472 2230 Escrow - Bicycle Event 1041 Federal Express 6-254-61036 Delivery Service 06/26- 07/13/2018 19.27 473 2460 Refundable Bonds 7403 Level Construction 2017-04000151 Temporary CO Bond Refund Originally Issued 03/12/2018 5,000.00 8,324.64 2,643,598.46 Total 700 - Escrow Fund Grand Total Fund: 700 - Escrow Fund Page 29 of 32 Line #Vendor Invoice Invoice Description Amount 474 6015 Communication Services 1533 Wide Open West LLC 11526044Jul2018 A Internet/Cable Service x6044 07/21-08/20/2018 146.96 146.96 146.96 475 6015 Communication Services 1032 Comcast Cable 07/18/2018 x6724 Internet/Cable Service August 2018 16.74 476 6015 Communication Services 1009 AT&T 708R06860007-18 Communications Service 06/16-07/15/2018 472.29 489.03 477 7010 Supplies - Community Relations 5570 Four Seasons Amusements FS DES PLAINES 4 Blow-Up Moonwalk & Slide- National Night Out 08/07/2018 2,200.00 2,200.00 2,200.00 478 6015 Communication Services 1032 Comcast Cable 07/22/2018 x6716 Internet/Cable Service August 2018 14.65 14.65 479 6015 Communication Services 1533 Wide Open West LLC 11526044Jul2018 B Internet/Cable Service x1245 07/21-08/20/2018 1,845.96 480 6015 Communication Services 1533 Wide Open West LLC 11526044Jul2018 C Internet/Cable Service x1246 07/21-08/20/2018 1,139.50 481 6305 R&M Equipment 1533 Wide Open West LLC 11526044Jul2018 T Internet/Cable Service x1246 07/20/2018 - Tech Visit 50.00 482 7500 Postage & Parcel 1700 United States Postal Service 08/02/2018 Purchase of Ten Rolls of 50- Cent Stamps 500.00 3,535.46 6,386.10 City of Des Plaines Manual Payments Fund: 100 - General Fund City Administration Account Warrant Register 08/20/2018 Police Department Division: 610 - Uniformed Patrol Total 610 - Uniformed Patrol Division: 230 - Information Technology Total 230 - Information Technology Total 20 - City Administration Division: 630 - Support Services Total 630 - Support Services Total 60 - Police Department Total 100 - General Fund Department: 65 - Emergency Management Agency Total 65 - Emergency Management Agency Department: 90 - Overhead Total 90 - Overhead Page 30 of 32 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Manual Payments Account Warrant Register 08/20/2018 483 6015 Communication Services 1533 Wide Open West LLC 11526044Jul2018 D Internet/Cable Service x0573 07/21-08/20/2018 420.00 420.00 420.00 420.00 484 2219 Event - Friday Nights Live 6267 Monaco, Johnny 01-2018 Entertainment for Friday Nights Live 08/03 & 08/17/2018 450.00 485 2219 Event - Friday Nights Live 1974 Landino, Wayne 07/27/2018 Entertainment for Friday Nights Live 07/27/2018 100.00 486 2460 Refundable Bonds 6113 Direct One Wireless Chicago LLC 2017-01200065 Temporary Flag Refund - Replaces Ck 131213 Dated 5/7/18 200.00 750.00 7,556.10 Fund: 500 - Water/Sewer Fund Total 500 - Water/Sewer Fund Non Departmental Division: 550 - Water Systems Total 550 - Water Systems Total 00 - Non Departmental Grand Total Fund: 700 - Escrow Fund Total 700 - Escrow Fund Page 31 of 32 Amount Transfer Date Automated Accounts Payable 2,643,598.46$ **8/20/2018 Manual Checks 7,556.10$ **8/3/2018 Payroll 1,299,234.75$ 8/3/2018 -$ Electronic Transfer Activity: Bank of America Credit Card -$ Chicago Water Bill ACH -$ Postage Meter Direct Debits -$ Utility Billing Refunds 2,085.10$ 7/27/2018 First Merit Bank Fees -$ FEMA Buyouts -$ Debt Service -$ IMRF Payments 148,577.32$ 8/7/2018 Employee Medical Trust 663,422.41$ 8/1/2018 Total Cash Disbursements:4,764,474.14$ *Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Twentieth Day of August 2018 Ayes ______ Nays _______ Absent _______ Jennifer L. Tsalapatanis, City Clerk Matthew J. Bogusz, Mayor City of Des Plaines Warrant Register 08/20/2018 Summary RHS Payout Page 32 of 32 FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: July 31, 2018 To: Michael Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: Fire and Police Pension Funding Issue: For the City Council to discuss funding of the fire and police pension funds based on the required actuarial analysis. Analysis: Fire and Police pension funding is a large topic of discussion across the State of Illinois. Table 1 below provides a 10 year snapshot of the funding requirements for the Police, Fire and IMRF Funds. Currently the funding needed for the IMRF pension, which covers municipal employees, is not levied separately on the property tax levy. However, both the police and fire pensions are funded by the property tax levy individually. Over the last 10 years the levy requirement has increased by 170.3% for the fire pension funding and 121.2% for the police pension funding. Given that the levy has had a zero percent increase during the last 7 years, the need for increased funding has been offset by a reduction in the corporate levy of the City which is used for day to day operations. Annually, the City is required to obtain a pension actuarial report. Information from the actuarial is disclosed in the annual audit and used as a basis of the required funding level discussed in the annual budget. Based on a police and fire pension actuarial report that was completed as of 1/1/2018, in order to realize the full liability Table 1 Year IMRF Fire Pension Police Pension Total 2008 Actual 1,792,863 1,923,800 2,509,278 6,225,941 2009 Actual 1,914,683 2,158,314 2,624,670 6,697,667 2010 Actual 1,829,658 3,079,756 3,293,584 8,202,998 2011 Actual 1,731,668 3,395,608 3,338,189 8,465,465 2012 Actual 1,530,636 3,655,215 3,542,153 8,728,005 2013 Actual 1,904,274 3,693,659 3,670,675 9,268,608 2014 Actual 1,984,217 4,155,901 4,154,084 10,294,202 2015 Actual 1,509,740 4,303,994 4,304,823 10,118,557 2016 Actual 1,419,630 4,433,051 5,036,092 10,888,773 2017 Actual 1,439,382 4,916,095 5,261,880 11,617,357 2018 Projected 1,456,216 5,200,000 5,550,000 12,206,216 Ten Year Growth -18.8% 170.3% 121.2% 96.1% MEMORANDUM Page 1 of 5 to the City as part of the 2017 comprehensive annual financial report (CAFR), the following provides the required funding that is needed over the next 5 years in order to reach the statutorily required pension funding of 100% by 2040: Based on Table 2 information, the level required for the fire pension fund is $5.7M, an increase of $532K for the upcoming 2018 property tax levy. In terms of the police pension funding, the required amount for 2018 is $6.1M, an increase of $544K. The primary reason for the increase in the fire and police pension funding is due to the fact that both the fire and police pensions are currently funded at 52.10% and 47.5%, respectively. The required funding level is 100% by 2040. While there are many assumptions that go into a pension actuarial report, a rate of return on investments is an important assumption. Currently the State of Illinois uses a rate of 6.75% for the police and fire pension funding. The City previously used an 8% rate of return, which was reduced to 7.75% in 2011 and 7% in 2012. Given that the pension fund 10 year average of interest rate of return is 5.97% for the fire pension and 6.76% for the police pension as indicated in Table 3 below, the City has reduced the investment rate of return to 6.75% effective 1/1/2018 which will match the rate utilized by State of Illinois when actuarial reports are completed. The following table provides information regarding the average rates of investment achieved by the Fire and Police pension funds on a 1 year, 5 year and 10 year assumption. The City funds both police and fire pension funds utilizing the property tax levy. Incorporating this increase into the 2018 property tax levy would be an increase of 4.66% levy over levy. This does not provide for any additional funds being levied for the corporate purpose (operational costs) and only funds the necessary requirement for the fire and police pensions. Table 2 Levy Year Budget Required Fire Fire $ Increase Fire % Increase Required Police Police $ Increase Police % Increase 2017 2018 5,200,000 283,905 5.8% 5,550,000 288,120 5.5% 2018 2019 5,732,000 532,000 10.2% 6,094,000 544,000 9.8% 2019 2020 5,911,000 179,000 3.1% 6,307,000 213,000 3.5% 2020 2021 6,070,000 159,000 2.7% 6,494,000 187,000 3.0% 2021 2022 6,146,000 76,000 1.3% 6,602,000 108,000 1.7% 2022 2023 6,219,000 73,000 1.2% 6,705,000 103,000 1.6% Table 3 Fund % Funded 1 Year rate of return 5 year rate of return 10 year rate of return Fire Pension 52.10% 7.96% 6.89% 5.97% Police Pension 47.50% 7.63% 6.52% 6.76% As of May 31, 2018 Report Page 2 of 5 For the City of Des Plaines a 1% increase on the levy equates to approximately $231K. The Corporate Property Tax Levy is the largest source of revenue for the City’s General Fund comprising 19.4% of all receipts within the General Fund. As a “Home Rule” unit of government, the City has no limitations on its levy; however, the City has attempted to keep the tax levy’s growth to a minimum. The City adopts its tax levy in December each year and the County collects this in two installments: in March and September of the following year. Thus, the 2017 tax levy is the basis for the 2018 revenue budget. For FY 2017 the total City property tax levy was $23,083,150, a 0.0% increase over the prior year’s tax levy. The following is a 10 year trend of the property tax levies passed and excludes the additional amount added by the County for loss and cost (3% for corporate purposes and 5% for debt service). Table 4 Dollar Percent 2017 2017 2018 Change Change $ Increase % Increase Purpose Tax Levy Tax Extension Tax Levy 2018 2018 Levy over Levy Levy over Levy Corporate 12,333,150 12,703,145 12,333,150 (369,995)$ -2.91%- 0.00% Police Pension 5,550,000 5,716,500 6,094,000 377,500$ 6.60% 544,000 9.80% Firefighter Pension 5,200,000 5,356,000 5,732,000 376,000$ 7.02% 532,000 10.23% Total City 23,083,150$ 23,775,645$ 24,159,150$ 383,506$ 1.61% 1,076,000 4.66% 2018 PROPERTY TAX LEVY (Collections to occur in the 2019 Budget) Levy Year Corporate Police Pension Fire Pension Debt Service Total Levy Extension % Change 2008 15,171,900 2,612,000 2,125,000 1,257,799 21,166,699 21,826,856 4.15% 2009 14,979,057 3,240,960 3,042,315 1,220,531 22,482,863 23,181,760 6.22% 2010 15,273,223 3,338,189 3,395,608 1,174,740 23,181,760 23,900,708 3.11% 2011 15,924,580 3,472,544 3,577,776 206,860 23,181,760 23,881,350 0.00% 2012 15,645,194 3,661,515 3,671,041 105,400 23,083,150 23,777,753 -0.43% 2013 14,675,600 4,150,000 4,150,000 107,550 23,083,150 23,777,796 0.00% 2014 14,373,640 4,300,000 4,300,000 109,510 23,083,150 23,777,835 0.00% 2015 13,576,870 5,000,000 4,400,000 106,280 23,083,150 23,777,770 0.00% 2016 12,830,100 5,250,000 4,900,000 103,050 23,083,150 23,777,706 0.00% 2017 12,333,150 5,550,000 5,200,000 - 23,083,150 23,775,645 0.00% Levy over Levy Levy over Extension Corporate Levy -1.70%-4.56% Total Levy 1.31%-1.70% TABLE 5 ANNUAL AVERAGE INCREASE (last 10 years) Page 3 of 5 As you will note in Table 5 above, since 2011 the City has approved a 0% increase to the overall property tax levy for the last 7 years, including a decrease of 0.43% in 2012. Additionally, in looking at the 10 year average of the Corporate Levy, the City has decreased funding received for general operations by an annual average of 1.7% given the increased funding that is attributed to the Police and Fire Pensions. However, the overall corporate levy has decreased by 18.7% between the 2008 level of $15.2M and the 2017 level of $12.3M, while the overall consumer price index has increased by 9.92% over that same timeframe, a swing of 28.6%. Table 6 below provides a historical snapshot of the levy between 2010 and 2017. In order to continue funding the fire and police pension funds at the required levels, the City utilized the corporate levy to subsidize the needed funding levels. As such, the corporate levy which is used to fund our ongoing operations (municipal services) within the General fund, has decreased from $15.2M in 2010 to $12.3M in 2017, while the expenditures (excluding transfers) of the General Fund have continued to increase from $50.4M in 2010 to $60.7M in 2017. In considering an increase to the property tax levy related to the funding for Police and Fire Pension funds, the trend of the equalized assessed values (EAV) needs consideration. The following chart (Table 7) provides the levy amount in conjunction with the EAV between the years of 2007 and 2017. Since 2015 the EAV for the City has increased by 15.04% in 2017 and again the City has seen an increase in the latest value released by the County of 2.14% for this upcoming year. The current EAV is $1.96B. The increase in the EAV could be very well driven by the new developments throughout town. As such, given that there is new property added into the overall City assessment, the increase in the tax levy will not have a direct impact on the homeowners. As such, the best way to view what a levy increase might be to an average homeowner would be to calculate the annual increase based on the home value. Table 6 2010 2011 2012 2013 2014 2015 2016 2017 2010 to 2017 % Change Property Tax Levy Corporate 15,273,223 15,924,580 15,645,194 14,675,600$ 14,373,640$ 13,576,870$ 12,830,100$ 12,333,150$ -19.2% Police Pension 3,338,189 3,472,544 3,661,515 4,150,000 4,300,000 5,000,000 5,250,000 5,550,000 66.3% Firefighter Pension 3,395,608 3,577,776 3,671,041 4,150,000 4,300,000 4,400,000 4,900,000 5,200,000 53.1% Bond & Interest 1,174,740 206,860 105,400 107,550 109,510 106,280 103,050 - -100.0% Total City 23,181,760 23,181,760 23,083,150 23,083,150 23,083,150 23,083,150 23,083,150 23,083,150 -0.4% Page 4 of 5 A homeowner with a house value of $300K would see an increase to their tax bill of $16.50 per year if the levy is increased by $1,076,000 as indicated in Table 8 below. For every 1% increase to the property tax levy, or $231K, the annual homeowner cost on a property value of $300K would be $3.54 per year. Recommendation: This information is provided for discussion purposes only. TABLE 8 Property Tax increase 1,076,000 Property Value 300,000 EAV 1,955,916,247 EAV 1,955,916,247 2018 Property Value 300,000 Additional Tax Rate 0.000550126 10% = Assessed Value 30,000 Homeowner AV 30,000 x State Equalization Factor 2.9627 =EAV 88,881 Homeowner Cost 16.50$ x tax rate 0.01216 1,080 Page 5 of 5 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: July 30, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Michael McMahon, Community and Economic Development Director From: Patrick Ainsworth, Economic Development Coordinator Subject: Downtown Restaurant District Application, 1575 Ellinwood Street (1st Ward) Issue: The Downtown Restaurant District Program requires City Council approval on all applications with a project award amount over $20,000.00. Analysis: The Community and Economic Development Department is pleased to present the first ever $100,000 Downtown Restaurant District Program Application. Jamie Suckow, on behalf of Firewater Saloon, has filed a Downtown Restaurant Grant Program Application requesting $100,000 for the build-out of a full bar and restaurant for the property located at 1575 Ellinwood Street (Attachment 1). This building formerly housed Olivetti’s Italian Restaurant which has been vacant since 2011. The property is currently improved with a two-story building that contains two residential apartment units on the second floor, an off-street parking lot, a 3,000 square foot patio and the former restaurant space that measures 6,000 square feet in area. The applicant is an experienced restaurant owner with two other bar/restaurant locations in the City of Chicago. The restaurant group intends to completely remove the former restaurant space and improve the interior with new plumbing, electrical, HVAC, flooring, lighting, walls and other permanent fixtures. The proposed sit-down restaurant will feature a full menu with an emphasis on southern comfort food entrees. Additionally, the proposed build-out will include the construction of a new 40-foot long bar that overlooks the newly rehabbed outside patio. The back half of the building contains a two story party room which will be transformed into an additional dining area and a soundstage for live music. Moreover, the applicant will purchase the property in addition to completely rehabbing the building. There will be approximately 40 new jobs created with this restaurant. A breakdown of the overall project is shown in the chart below: Firewater Saloon - Cost Breakdown for Improvements Type of Work Estimated Cost Business Assistance Program Request Interior Improvements $685,000 $100,000 Exterior Improvements $43,100 Patio Improvements $35,000 Ineligible Expenses $264,393 TOTAL $1,000,493 $100,000 MEMORANDUM Page 1 of 13 The proposed business fulfills a major goal identified in the Des Plaines Strategic Plan, Focus 2022¸ which states, “Goal 2 – Re-Imagined Growth - Strategy 1 – Downtown: Enliven our City’s Downtown as a destination for shopping, entertainment, dining and living”. The new Firewater Saloon will provide a new dining option in the downtown and enhance the entertainment options to our residents, workers and guests by offering live music. With the approval of this award and the prior Business Assistance Program requests, the 2018 Business Assistance Program has awarded $268,371.75 leveraging $1,616,021 in total investment. This is a ratio breakdown of $1 in public funds leveraging $6 in private funds. Recommendation: I recommend that the City Council adopt Resolution R-154-18 to approve the Downtown Restaurant District Program application. Attachments: Attachment 1: Downtown Restaurant District Program Application Attachment 2: Contractor’s Quote and Plans Attachment 3: Photo Page Attachment 4: Resolution R-154-18 Page 2 of 13 Attachment 1 Page 3 of 13 Attachment 1 Page 4 of 13 Attachment 1 Page 5 of 13 Attachment 1 Page 6 of 13 TD CONSTRUCTION SERVICES, LLC July 30, 2018 Work Item Budget Dumpsters/Toilets/Temp Protection/Clean up 5,000$ Demo-40,000$ Structural 50,000$ Below grade plumbing 23,000$ Foundations/ flatwork 35,000$ Masonry 20,000$ Carpentry - Framing /Drywall/Finishes 169,000$ Doors/frames/hardware 22,000$ Flooring/Tile 64,000$ Accoustical Ceilings 8,000$ Painting/Wall Coverings 25,000$ Counter tops 7,500$ Windows 23,100$ Interior design painting 20,000$ Food Equipment 30,000$ Toilet Partitions/ Accessories 17,800$ Roofing 43,000$ Coolers 20,000$ Mechanical/HVAC 87,500$ Plumbing 55,000$ Electrical 76,000$ Kitchen Hood Fire Surpression sytems 6,000$ Subtotal 846,900$ Construction Contingency 25,407$ General Conditions 113,400$ Insurance 14,786$ Total 1,000,493$ Firewater Des Plaines Summary Budget TD Construction Services, LLC Attachment 2 Page 7 of 13 Attachment 2 P a g e 8 o f 1 3 Attachment 2 P a g e 9 o f 1 3 Attachment 2 P a g e 1 0 o f 1 3 1575 Ellinwood – Photo of the North Elevation 1575 Ellinwood – Interior Photo Showing Partially Demolished Room 1575 Ellinwood – Photo Overlooking the Outside Patio Area 1575 Ellinwood – Interior Photo Showing Partially Demolished Room A t t a c h m e n t 3 P a g e 1 1 o f 1 3 1 CITY OF DES PLAINES RESOLUTION R - 154 - 18 A RESOLUTION APPROVING A DOWNTOWN RESTAURANT DISTRICT PROGRAM GRANT FOR 1575 ELLINWOOD STREET. WHEREAS, the City has appropriated funds for use by the Department of Community and Economic Development during the 2018 fiscal year for the disbursement of grants through the Downtown Restaurant District Program ("Program"); and WHEREAS, the Program offers grants to reimburse owners of eligible commercial properties within the City for up to 50 percent of the costs to locate a new restaurant within the City of Des Plaines Downtown Restaurant District, up to a total amount of $100,000 (“Grant”),; and WHEREAS, Firewater Des Plaines, LLC ("Applicant") is the owner of the property commonly known as 1575 Ellinwood Street in the City ("Subject Property"); and WHEREAS, the Applicant has applied for a Grant to complete the build-out of a full bar and restaurant and rehabilitation of the outside patio at the Subject Property ("Improvements"); and WHEREAS, the estimated cost of the Improvements is $1,000,493 and the Applicant has requested the maximum Grant award amount of $100,000; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve and authorize the Grant to reimburse the Applicant for 50 percent of the cost of the Improvements at the Subject Property, up to an amount not to exceed $100,000; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF GRANT. The City Council hereby approves the Grant for the Improvements at the Subject Property in accordance with the Program guidelines and in an amount not to exceed $100,000. SECTION 3: AUTHORIZATION TO DISBURSE GRANT. The City Council hereby authorizes and directs the City Manager or his designee to take all necessary and appropriate action to reimburse the Applicant for 50 percent of the cost of the Improvements at the Subject Property in an amount not to exceed $100,000, in accordance with the Program guidelines. Attachment 4 Page 12 of 13 2 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ___ day of __________, 2018. APPROVED this ___ day of ___________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ ABSTAIN _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving BAP Grant for 1575 Ellinwood (Downtown Restaurant District) 2018 Attachment 4 Page 13 of 13 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: July 27, 2018 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Johanna Bye, AICP, Senior Planner Patrick Ainsworth, AICP, Economic Development Coordinator Subject: Consideration of Conditional Use for Commercially Zoned Assembly Use at 1800 E. Oakton Street (Case #18-058-CU, 2nd Ward) Issue: The petitioner is requesting a Conditional Use under Section 12-7-3(F)3 of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a Commercially Zoned Assembly Use in the C-3 zoning district. Analysis: Address: 1800 E. Oakton Street Owners: Knanaya Catholic Society of Chicago, 1800 E. Oakton Street, Des Plaines, IL 60018 Petitioner: Knanaya Catholic Society of Chicago, 1800 E. Oakton Street, Des Plaines, IL 60018 Case Number: 18-058-CU Real Estate Index Number: 09-21-313-020-0000 Ward: #2, Alderman John Robinson Existing Zoning: C-3 General Commercial Existing Land Use: Commercial (office building) Surrounding Zoning: North: R-1 Single Family South: C-3 General Commercial East: C-3 General Commercial West: C-3 General Commercial MEMORANDUM Page 1 of 47 Surrounding Land Use: North: Single Family Residential South: Commercial East: Commercial West: Commercial Street Classification: Oakton Street is a collector street Comprehensive Plan: The Comprehensive Plan designates the site as Mixed Use - Low Density Project Description: The petitioner, Knanaya Catholic Society of Chicago (KCS Chicago), is requesting a Conditional Use Permit to operate a Commercially Zoned Assembly Use at 1800 E. Oakton Street. This property contains a two-story, 25,000 square foot building with a surface parking lot with 67 off-street parking spaces. The building was purchased by the current owner in late 2017. The owners are currently using part of the building as office space for their organization, but they are desirous to obtain a Conditional Use Permit and expand the activities offered in this building to include a community center, religious seminars, charitable events, youth programs and activities, dance classes and individual prayer sessions. Commercially Zoned Assembly Use is a new land use that was added to the Des Plaines Zoning Ordinance earlier this year. The definition of Commercially Zoned Assembly Use is provided below for reference: COMMERCIALLY ZONED ASSEMBLY USES: A use that is primarily for the purpose of the assembly of people, which can contain a combination of uses that take place in both principal and accessory structures. Such uses include: commercial theater, banquet halls, nightclubs, church, synagogue, temple, meeting house, mosque, or other place of worship. For allowable accessory uses, refer to the specific land uses defined in this Chapter. Such uses shall adhere to the off street parking requirements under “Assembly Use”. All of the activities that the owners wish to be conducted out of this facility would fall under the place of worship and meeting house portions of the Commercially Zoning Assembly Use definition. Staff is recommending use conditions below to ensure that the activities identified in this application remain consistent unless the Conditional Use Permit is amended in the future. The applicants are not proposing any exterior modifications to the building. Additionally, the parking provided on-site exceeds the amount of parking required by the Zoning Ordinance. The proposed land use will require 54 off- street parking spaces and 67 off-street spaces are currently provided. As identified in the Project Narrative (Exhibit C), nearly all proposed uses and activities will occur during times outside of normal business hours which will help to disperse traffic during non-peak hours. Additionally, the attached Traffic Study conducted by K.L.O.A. states that the road network is adequate to service the traffic generated from the proposed use. Conditional Use Findings: Conditional Use requests are subject to the standards set forth in Section 12-3- 4(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments: Page 2 of 47 A. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning district involved: Comment: Commercially Zoned Assembly Use is a Conditional Use, as specified in Section 12-7-3(K) of the 1998 City of Des Plaines Zoning Ordinance, as amended, for properties in the C-3 General Commercial District. B. The proposed Conditional Use is in accordance with the objectives of the City’s Comprehensive Plan: Comment: The proposed use of the site is office and assembly use. The Future Land Use Map found in the Comprehensive Plan designates this site as Mixed Use – Low Density. This type of land use typically includes commercial spaces with a low amount of residential on the second floor. While this Commercially Zoned Assembly Use does not fall within Mixed Use – Low Density, the petitioner does not plan to expand or alter the existing building or property. This two story office building will be reactivated with a variety of uses including offices for KCS Chicago, children youth activities and other non-secular aspects. The types of activities and hours are identified in the application and staff is recommending conditions be placed on the Conditional Use Permit to ensure that this property is maintained for its intended purpose. C. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The petitioner proposes to maintain the exterior of the building as-is. Additionally, no expansion of the building is being proposed at this time. As such, the proposed Conditional Use will be harmonious and appropriate in appearance as no changes are being proposed. D. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses: Comment: The petitioner proposes to reactivate the building for a variety of uses including offices, religious seminars, a community center, a gathering place for youth activities and other related aspects as identified in the application. These activities are spread throughout the week which will not be hazardous or disturb the existing neighbors. Additionally, Staff is recommending hours of operation restrictions be placed on the Conditional Use Permit to ensure that the surrounding properties are not negatively impacted. E. The proposed Conditional Use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide adequately any such services: Comment: The existing office building has been adequately served by essential public facilities and services. The proposed use will also be adequately served by essential public facilities and services. F. The proposed Conditional Use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well-being of the entire community: Comment: The proposed Commercially Zoned Assembly Use will not create excessive additional requirements at the public expense as the petitioner plans to use the existing building and property. The proposed Conditional Use will not be detrimental to the economic well-being of the community. Page 3 of 47 G. The proposed Conditional Use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed Commercially Zoned Assembly Use will have activities dispersed throughout the entire week with most activities occurring during non-peak rush hours. Additionally, the applicants have identified their hours of operation to show that their various activities will occur throughout the week. As such, it is determined that there will not be any detriment to the public or to adjoining properties. H. The proposed Conditional Use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: The proposed Commercially Zoned Assembly Use will not create an interference with traffic on surrounding public thoroughfares. According to the attached Traffic Study conducted by K.L.O.A, the traffic will be dispersed throughout the week and most of the traffic generated will occur during non-rush hours. Therefore, the proposed use will not interfere with traffic and the surrounding road network. I. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Comment: The proposed Commercially Zoned Assembly Use will not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. The building and site were already developed and the petitioner is not proposing any exterior changes or expansions. Any building expansion will result in a new Conditional Use Application and require another public hearing. J. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance specific to the Conditional Use requested: Comment: The proposed Commercially Zoned Assembly Use meets all other requirements of the Zoning Ordinance for the C-3 General Commercial District. No variations or additional actions are requested beyond the Conditional Use Permit. Planning and Zoning Board Review: The Planning and Zoning Board met and held a public hearing on July 24, 2018 to review the proposal. The petitioner’s representative, Larry Freedman, Attorney, stated that they propose to operate a community center from the subject property. He stated that the following services/activities would be offered: community services; individual prayer sessions in the small chapel during hours of operation; children’s programs/youth activities; dance classes; religious seminars; charitable events, such as food drives, clothing drives, etc.; and free wellness screenings and blood drives. He clarified that full worship services are not proposed for the site, as these are held at other locations in the region. He stated that no changes to the site or exterior of the building are proposed. The Community and Economic Development Department recommended approval of the Conditional Use, subject to the following conditions: Page 4 of 47 Conditions of Approval: 1.That the property shall only be used as a Commercially Zoned Assembly Use for the following activities: a.Community services; b. Individual prayer services; c.Children’s programs/youth activities (not to be used as a full service school); d.Dance classes; e.Religious Seminars; f.Charitable Events; g.Wellness screenings and blood drives; and h.Office uses directly related to Knanaya Catholic Society of Chicago. Any expansion for any other proposed use shall require the property owner/applicant to obtain an amendment to the Conditional Use Permit. 2. That the property shall only be used for the aforesaid uses during the following times: a.Monday through Friday 2 pm to 9 pm (with occasional weekday morning use) and b. Saturday and Sunday 10 am to 10 pm. c.Any other hours of operation that are approved by the Director of Community and Economic Development 3. That a trash enclosure be constructed in the interior side yard to house all refuse containers. 4.That the two dead trees be removed from the subject property within 90 days of obtaining a Conditional Use Permit. One member of the public spoke and expressed concern/inquired about the following: if any activities would take place outside; if there would be living quarters inside the building; if they were aware of the flooding concerns; if the community center would be open to the public; and what language services and activities would be held in. The petitioner’s representative responded with the following: no activities would take place outside; there would be no living quarters; they are aware of flooding in the area and do not plan to make any site changes; the community center would be open to the public (it is not necessary to be a member); and services and activities would be held in English as well as the petitioner’s native language. The Planning and Zoning Board, after having heard and fully considering the evidence, recommended (6-0) that the City Council approve the Conditional Use, subject to the conditions listed above. Recommendations: I recommend approval of Ordinance Z - 26 - 18 approving a Conditional Use for a Commercially Zoned Assembly Use at 1800 E. Oakton Street, subject to the following conditions: Conditions of Approval: 1.That the property shall only be used as a Commercially Zoned Assembly Use for the following activities: a.Community services; b. Individual prayer services; c.Children’s programs/youth activities (not to be used as a full service school); d.Dance classes; e.Religious Seminars; f.Charitable Events; g.Wellness screenings and blood drives; and h.Office uses directly related to Knanaya Catholic Society of Chicago. Any expansion for any other proposed use shall require the property owner/applicant to obtain an Page 5 of 47 amendment to the Conditional Use Permit. 2.That the property shall only be used for the aforesaid uses during the following times: a.Monday through Friday 2 pm to 9 pm (with occasional weekday morning use) and b. Saturday and Sunday 10 am to 10 pm. c.Any other hours of operation that are approved by the Director of Community and Economic Development 3.That a trash enclosure be constructed in the interior side yard to house all refuse containers. 4.That the two dead trees be removed from the subject property within 90 days of obtaining a Conditional Use Permit. Pursuant to Sections 12-3-4(D) of the Zoning Ordinance, the City Council has the authority to approve, approve with modifications, or disapprove the application. It is requested that this item be placed on the Committee of the Whole agenda at the August 20, 2018 City Council meeting. JB/jb Attachments: Attachment 1: Conditional Use Application Attachment 2: Location Map Attachment 3: Site and Context Photos Attachment 4: Plat of Survey Attachment 5: Traffic Study Attachment 6: Letter from Planning & Zoning Board to the Mayor Attachment 7: Minutes of the July 24, 2018 P lanning & Zoning Board hearing Exhibits: Ordinance Z - 26 - 18 Granting a Conditional Use Permit to Operate a Commercially Zoned Assembly Use in the C-3 Coning District at 1800 E. Oakton Street. Exhibit A: Site Plan prepared by V Designwerks and submitted June 18, 2018. Exhibit B: Floor Plans prepared by V Designwerks and submitted June 18, 2018. Exhibit C: Project Narrative prepared by Petitioner and submitted June 18, 2018. Exhibit D: Unconditional Agreement and Consent Page 6 of 47 Attachment 1 Page 7 of 47 Attachment 1 Page 8 of 47 Attachment 1 Page 9 of 47 Attachment 1 Page 10 of 47 Attachment 1 Page 11 of 47 Location Map of 1800 E Oakton St. Map created on July 15, 2018. © 2018 GIS Consortium and MGP Inc. All Rights Reserved. The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. Disclaimer: This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground. 0 100 200ft Page 1 of 1GIS Consortium – MapOffice™ 7/15/2018https://apps.gisconsortium.org/MapOffice/PrintView.aspx?ps=A4P&usecase=ID:96&layo... Attachment 2 Page 12 of 47 1800 E. Oakton Street – Public Notice 1800 E. Oakton Street – Looking West at Rear of Property 1800 E. Oakton Street – Looking West at Front of Site 1800 E. Oakton Street – Looking NE at Corner of Property A t t a c h m e n t 3 P a g e 1 3 o f 4 7 Attachment 4 Page 14 of 47 KLOA, Inc. Transportation and Parking Planning Consultants 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018 p: 847-518-9990 | f: 847-518-9987 MEMORANDUM TO: Binu Poophuril Knanaya Catholic Society FROM: Brendan S. May Consultant Luay R. Aboona, PE, PTOE Principal DATE: June 8, 2018 SUBJECT: Traffic Impact Study Knanaya Catholic Society Community Center Des Plaines, Illinois This report summarizes the methodologies, results, and findings of a traffic impact study conducted by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) for the proposed community center to be located at 1800 Oakton Street in Des Plaines, Illinois. As proposed, the existing two-story office building will be repurposed for use by St. Mary’s Church in Morton Grove as a community center. They community center will have limited use on the weekdays and will be used for activities related to the church on weekends including board meetings, seminars, Catholic formation, small chapel, Sunday school, food drives, etc. Access to the site will continue to be provided off Oakton Street and Maple Street and the existing parking lot will be utilized. The purpose of this study was to examine background traffic conditions, assess the impact that the proposed community center will have on traffic conditions in the area and determine if any roadway or access improvements are necessary to accommodate traffic generated by the proposed community center. Figure 1 shows an aerial view of the site. Existing Conditions The site, which is located in the northwest quadrant of the intersection of Oakton Street with Maple Street, currently contains a two-story approximately 25,000 square-foot office building and a 71- space parking lot. Access to the site is provided off Oakton Street via a full movement access drive that is aligned opposite Locust Street, and off Maple Street via a full movement access drive located approximately 200 feet north of Oakton Street. Both access drives provide one inbound lane and one outbound lane. Oakton Street is an east-west arterial roadway that provides two lanes in each direction east of Locust Street and one lane in each direction west of Maple Street. Along the site frontage, Oakton Street transitions from two lanes in each direction to one lane in each direction. At its unsignalized intersection with Maple Street, Oakton Street provides a shared left/through/right-turn lane in both directions. At its unsignalized intersection with Locust Street and the site access drive, Oakton Street provides a shared left-turn/through lane and a shared through/right-turn lane in both directions. Oakton Street is under the jurisdiction of the City of Des Plaines, carries an annual average traffic volume (AADT) of 20,200 vehicles (IDOT AADT 2014) and has a posted speed limit of 30 miles per hour. Attachment 5 Page 15 of 47 Aerial View of Site Location Figure 1 Attachment 5 Page 16 of 47 Maple Street is a north-south local roadway that provides one through lane in each direction. At its unsignalized intersection with Oakton Street, Maple Street provides a shared left/through/right-turn lane that is under stop-sign control and a standard style crosswalk on both approaches. At its unsignalized intersection with the site access drive, Maple Street provides a shared through/right- turn lane on the northbound approach and a shared left-turn/through lane on the southbound approach. Maple Street is under the jurisdiction of the City of Des Plaines. Locust Street is a north-south local roadway that provides one through lane in each direction. At its unsignalized intersection with Oakton Street, Locust Street provides a shared left/through/right-turn lane under stop-sign control and a standard style crosswalk. Locust Street is under the jurisdiction of the City of Des Plaines. On-Street Parking On-street parking is provided on the south side of Oakton Street between Locust Street and Maple Street and on both sides of the roadway west of Maple Street. This parking is restricted to two- hours between 9:00 A.M. and 9:00 P.M. Monday through Friday and between 9:00 A.M. and 6:00 P.M. on Saturday. South of Oakton Street and north of the east-west alley, on-street parking is permitted on the east side of Maple Street and this parking is restricted to two-hours between 9:00 A.M. and 9:00 P.M. Monday through Friday and between 9:00 A.M. and 6:00 P.M. on Saturday. North of Oakton Street, angled parking spaces are provided on both sides of the roadway along the site frontage and on-street parking is permitted on the east side of the roadway north of the site. On- Street parking is not permitted on Locust Street between Oakton Street and the east-west alley. Existing Traffic Volumes In order to determine current traffic conditions in the vicinity of the site, KLOA, Inc. conducted peak period traffic counts utilizing Miovision Scout Video Collection Units on Saturday, May 19, 2018 and on Tuesday, May 22, 2018 during the evening (4:00 P.M. to 7:00 P.M.) peak periods at the intersections of Oakton Street with Maple Street and Oakton Street with Locust Street/Site Access Drive. These peak periods were chosen to coincide with the time activities are projected to occur at the proposed community center. The results of the traffic counts indicated that the weekday evening peak hour of traffic occurs from 4:00 P.M. to 5:00 P.M. and the Saturday evening peak hour of traffic occurs from 4:15 P.M. to 5:15 P.M. Figure 2 illustrates the existing peak hour traffic volumes. Attachment 5 Page 17 of 47 SITE STREET OAKTON ACCESS DRIVES 1800 OAKTON STREET S T R E E T M A P L E S T R E E T L O C U S T Figure: 2 Existing Traffic Volumes Kenig,Lindgren,O'Hara,Aboona,Inc. Job No: 18-104 N NOT TO SCALE LEGEND 00 (00) - WEEKDAY PM PEAK HOUR (4:00-5:00 PM) - SATURDAY PM PEAK HOUR (4:15-5:15 PM) 12 (13) 21 (13) 23 (26) 3 9 ( 1 0 ) Des Plaines, Illinois Community Center Proposed 0 ( 0 ) 1 ( 1 ) 1 2 ( 3 ) 13 (5) 843 (643) 4 (4) 935 (669) 9 ( 7 ) 0 ( 3 ) 870 (658) 11 (6) 962 (666) 7 ( 3 ) 1 8 ( 7 ) A t t a c h m e n t 5 P a g e 1 8 o f 4 7 Estimated Site Traffic Generation The number of peak hour trips estimated to be generated by the proposed community center was based on vehicle trip generation rates contained in Trip Generation Manual, 10th Edition, published by the Institute of Transportation Engineers (ITE). As previously indicated, the community center will be utilized for ancillary uses for St. Mary’s Church and it should be noted that the community center will only be used in the evening and on weekends. As such, the “Church” (Land-Use Code 560) was used. Table 1 summarizes the trips projected to be generated by the proposed community center. Table 1 PROJECTED SITE-GENERATED TRAFFIC VOLUMES ITE Land Use Code Weekday Morning Peak Hour Weekday Evening Peak Hour Saturday Midday Peak Hour Type/Size In Out Total In Out Total In Out Total 560 Community Center (25,000 s.f.) -- -- -- 6 7 13 41 29 70 Trip Generation Comparison As previously indicated, the proposed community center will repurpose the existing two-story office building. The number of peak hour trips estimated to be generated by an office tenant was based on vehicle trip generation rates contained in ITE Trip Generation Manual, 10th Edition for Lane-Use Code 710 (General Office). The comparison of trips estimated to be generated by an office tenant compared to the trips estimated to be generated by the proposed community center is summarized in Table 2. As can be seen from Table 2, the proposed community center is projected to generate approximately 100 percent and 60 percent less trips during the weekday morning and evening peak hours, respectively. During the Saturday midday peak hour, when the traffic on area roadways is 30 percent less than the weekday evening peak hour, the community center will generate more trips. Table 2 PREVIOUS LAND-USE SITE-GENERATED TRAFFIC VOLUMES ITE Land Use Code Weekday Morning Peak Hour Weekday Evening Peak Hour Saturday Midday Peak Hour Type/Size In Out Total In Out Total In Out Total 710 Office Building (25,000 s.f.) 43 7 50 5 26 31 7 6 13 560 Community Center (25,000 s.f.) -- -- -- 6 7 13 41 29 70 Difference1 -43 -7 -50 +1 -19 -18 34 23 57 1-As compared with the estimated traffic generated by the proposed community center Attachment 5 Page 19 of 47 Total Projected Traffic Volumes The traffic projected to be generated by the proposed community center was assigned to the roadway system based on a directional distribution determined on the existing travel patterns as determined from the traffic counts. The estimated traffic assignment was then added to the existing traffic volumes increased by a regional growth factor based on CMAP Go To 2040 population and employment projections to determine the Year 2020 total projected traffic volumes. The CMAP projections indicated that population within Des Plaines is projected to increase by approximately one-half percent per year and as such, the existing through volumes along Oakton Street were increased by one percent total. The Year 2020 total projected traffic volumes are illustrated in Figure 3. Traffic Analyses Roadway and adjacent or nearby intersection analyses were performed for the weekday evening Saturday evening peak hours for the existing (Year 2018) and total projected (Year 2020) traffic volumes. The traffic analyses were performed using the methodologies outlined in the Transportation Research Board’s Highway Capacity Manual (HCM), 2010 and analyzed using the HCS 7 software. The analyses for the unsignalized intersections determine the average control delay to vehicles at an intersection. Control delay is the elapsed time from a vehicle joining the queue at a stop sign (includes the time required to decelerate to a stop) until its departure from the stop sign and resumption of free flow speed. The methodology analyzes each intersection approach controlled by a stop sign and considers traffic volumes on all approaches and lane characteristics. The ability of an intersection to accommodate traffic flow is expressed in terms of level of service, which is assigned a letter from A to F based on the average control delay experienced by vehicles passing through the intersection. The Highway Capacity Manual definitions for levels of service and the corresponding control delay for signalized intersections and unsignalized intersections are included in the Appendix of this report. Summaries of the traffic analysis results showing the level of service and overall intersection delay (measured in seconds) for the existing and Year 2020 total projected conditions are presented in Tables 3 and 4, respectively. A discussion of each intersection follows. Summary sheets for the capacity analyses are included in the Appendix. Attachment 5 Page 20 of 47 SITE STREET OAKTON ACCESS DRIVES 1800 OAKTON STREET S T R E E T M A P L E S T R E E T L O C U S T N NOT TO SCALE Figure: 3 Total Projected Traffic Volumes Kenig,Lindgren,O'Hara,Aboona,Inc. Job No: 18-104 Des Plaines, Illinois Community Center Proposed LEGEND 00 (00) - WEEKDAY PM PEAK HOUR (4:00-5:00 PM) - SATURDAY PM PEAK HOUR (4:15-5:15 PM) 12 (13) 14 (11) 21 (13) 23 (26) 3 9 ( 1 0 ) 1 4 ( 1 0 ) 1 7 ( 1 2 ) 0 ( 0 )0 (0) 0 ( 0 ) 0 ( 0 ) 1 3 ( 4 ) 3 (12) 3 ( 1 6 ) 1 ( 1 ) 1 ( 5 ) 1 ( 7 ) 3 ( 1 0 ) 2 (15) 880 (671) 11 (6) 1 (10) 973 (678) 7 ( 3 ) 1 8 ( 7 ) 852 (656) 6 (14) 945 (686) 9 ( 7 ) 0 ( 3 ) A t t a c h m e n t 5 P a g e 2 1 o f 4 7 Table 3 CAPACITY ANALYSIS RESULTS - EXISTING CONDITIONS – UNSIGNALIZED Weekday Morning Peak Hour Weekday Evening Peak Hour Intersection LOS Delay LOS Delay Oakton Street with Maple Street • Northbound Approach E 45.8 D 28.1 • Southbound Approach C 20.2 C 18.4 • Eastbound Left Turn A 9.7 A 9.0 • Westbound Left Turn B 10.3 A 9.2 Oakton Street with Locust Street/Access Drive • Northbound Approach D 25.7 C 15.8 • Southbound Approach -- -- -- -- • Eastbound Left Turn A 9.7 A 9.0 • Westbound Left Turn B 10.7 A 9.1 LOS = Level of Service Delay is measured in seconds Table 4 CAPACITY ANALYSIS RESULTS – PROJECTED CONDITIONS – UNSIGNALIZED Weekday Morning Peak Hour Weekday Evening Peak Hour Intersection LOS Delay LOS Delay Oakton Street with Maple Street • Northbound Approach E 48.4 D 31.1 • Southbound Approach D 26.2 D 26.4 • Eastbound Left Turn A 9.8 A 9.1 • Westbound Left Turn B 10.4 A 9.2 Oakton Street with Locust Street/Access Drive • Northbound Approach D 26.4 C 16.5 • Southbound Approach E 37.9 C 22.8 • Eastbound Left Turn A 9.8 A 9.2 • Westbound Left Turn B 10.7 A 9.2 Maple Street with Access Drive • Westbound Approach A 8.7 A 8.7 • Southbound Left Turn A 7.2 A 8.3 LOS = Level of Service Delay is measured in seconds Attachment 5 Page 22 of 47 Discussion and Recommendations The following summarizes how the intersections are projected to operate and identifies any roadway and traffic control improvements necessary to accommodate the traffic generated by the proposed community center. Oakton Street with Maple Street The results of the capacity analysis indicate that the northbound approach currently operates at level of service (LOS) E during the weekday evening peak hour and at LOS D during the Saturday evening peak hour. The southbound approach currently operates at LOS C during both peak hours. Under Year 2020 conditions, the northbound approach is projected to continue operating at LOS E during the weekday evening peak hour and at LOS D during the Saturday evening peak hour with increases in delay of approximately three seconds during both peak hours. It should be noted that the level of service for the Maple Street approaches is expected for minor roadways that have unsignalized intersections with arterial roadways such as Oakton Street. The southbound approach is projected to operate at LOS D during the weekday evening and Saturday evening peak hours with increases in delay of six and eight seconds, respectively. Additionally, the 95th percentile queues for the southbound approach are projected to be one to two vehicles which will not extend beyond the site access drive. Eastbound and westbound left-turning movements are projected to continue operating at LOS B or better during the peak hours with 95th percentile queues of one to two vehicles. As such, the traffic projected to be generated by the proposed community center will have a limited impact on the operations of this intersection and no roadway or traffic control improvements will be required. Oakton Street with Locust Street/Access Drive The results of the capacity analysis indicate that the northbound approach currently operates at LOS D during the weekday evening peak hour and at LOS C during the Saturday evening peak hour. Under Year 2020 conditions, the northbound approach is projected to continue operating at existing levels of service during both peak hours with increases in delay of less than one second. The southbound approach is projected to operate at E during the weekday evening peak hour and at LOS C during the Saturday evening peak hour. However, this level of service is expected for access drives that have unsignalized intersections with arterial roadways such as Oakton Street. Eastbound and westbound left-turning movements onto Locust Street and the access drive are projected to operate at LOS B or better during the peak hours with 95th percentile queues of one to two vehicles. As such, the traffic projected to be generated by the proposed community center will have a limited impact on the operations of this intersection and no roadway or traffic control improvements will be required. Furthermore, the proposed access drive will be adequate in accommodating the traffic projected to be generated by the proposed community center and will ensure flexible access is provided. Attachment 5 Page 23 of 47 Maple Street with Access Drive The results of the capacity analysis indicate that outbound movements from the access drive and southbound left-turning movements from Maple Street onto the access drive are projected to operate at LOS A during the weekday evening and Saturday evening peak hours with 95th percentile queues of one to two vehicles. As such, this access drive will be adequate in accommodating the traffic projected to be generated by the proposed community center and will ensure flexible access is provided. Conclusion Based on the preceding analyses and recommendations, the following conclusions have been made: • The proposed community center is projected to generate significantly less traffic during the weekday peak hours. • The traffic projected to be generated by the proposed community center will have a limited impact on the operations of the intersections of Oakton Street with Maple Street and Oakton Street with Locust Street. • The existing access system serving the site will be adequate in accommodating the traffic projected to be generated by the proposed community center. Attachment 5 Page 24 of 47 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org July 27, 2018 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board, 1800 E. Oakton Street, 18-058-CU, 2nd Ward RE: Consideration of Conditional Use for a Commercially Zoned Assembly Use Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on July 24, 2018 to consider a Conditional Use for a Commercially Zoned Assembly Use at 1800 E. Oakton Street. 1. The petitioner’s representative stated that they propose to operate a community center from the subject property. He stated that the following services/activities would be offered: community services; individual prayer sessions in the small chapel during hours of operation; children’s programs/youth activities; dance classes; religious seminars; charitable events, such as food drives, clothing drives, etc.; and free wellness screenings and blood drives. He clarified that full worship services are not proposed for the site, as these are held at other locations in the region. He stated that no changes to the site or exterior of the building are proposed. 2. The Community and Economic Development Department recommended approval of the Conditional Use, subject to the following conditions: 1. That the property shall only be used as a Commercially Zoned Assembly Use for the following activities: a. Community services; b. Individual prayer services; c. Children’s programs/youth activities (not to be used as a full service school); d. Dance classes; e. Religious Seminars; f. Charitable Events; g. Wellness screenings and blood drives; and h. Office uses directly related to Knanaya Catholic Society of Chicago. Any expansion for any other proposed use shall require the property owner/applicant to obtain an amendment to the Conditional Use Permit. 2. That the property shall only be used for the aforesaid activities during the following times: a. Monday through Friday 2 pm to 9 pm (with occasional weekday morning use) and b. Saturday and Sunday 10 am to 10 pm. c. Any other hours of operation that are approved by the Director of Community and Economic Development 3. That a trash enclosure be constructed in the interior side yard to house all refuse containers. Attachment 6 Page 25 of 47 4. That the two dead trees be removed from the subject property within 90 days of obtaining a Conditional Use Permit. 3. One member of the public spoke and expressed concern/inquired about the following: if any activities would take place outside; if there would be living quarters inside the building; if they were aware of the flooding concerns; if the community center would be open to the public; and what language services and activities would be held in. The petitioner’s representative responded with the following: no activities would take place outside; there would be no living quarters; they are aware of flooding in the area and do not plan to make any site changes; the community center would be open to the public (it is not necessary to be a member); and services and activities would be held in English as well as the petitioner’s native language. 4. The Planning and Zoning Board, after having heard and fully considering the evidence, recommended (6-0) that the City Council approve the Conditional Use, subject to the conditions listed above. Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials Aldermen Attachment 6 Page 26 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 1 DES PLAINES PLANNING AND ZONING BOARD MEETING JULY 24, 2018 MINUTES The Des Plaines Planning and Zoning Board Meeting held its regularly‐scheduled meeting on Tuesday, July 24, 2018, at 7 p.m. in Room 102 of the Des Plaines Civic Center. ZONING BOARD Chairman Szabo called the meeting to order at 7:06 p.m. and read this evening’s cases. Roll call was conducted. PRESENT: Bader, Catalano, Hofherr, Saletnik, Schell, Szabo ABSENT: Fowler ALSO PRESENT: Michael McMahon, Director/Community & Economic Development Johanna Bye, AICP, Senior Planner/Community & Economic Development P a t r i c k A i n s w o r t h , C o o r d . , D e v e l . M g r . / C o m m u n i t y & E c o n o m i c Development S t e w a r t W e i s s , G e n e r a l C o u n s e l / H o l l a n d & K n i g h t Gale Cerabona/Recording Secretary APPROVAL OF MINUTES A motion was made by Board Member Hofherr, seconded by Board Member Catalano, to approve the minutes of July 10, 2018, as presented. AYES: Hofherr, Catalano, Bader, Saletnik, Schell, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** PUBLIC COMMENT There was no Public Comment. PUBLIC HEARING NEW BUSINESS 1. Address: 1523 E. Oakton Street C a s e 1 8 ‐052‐CU The petitioner is requesting a Conditional Use Permit under Section 12‐7‐3(F)3 of the 1998 Des Plaines Zoning Code, as amended, to allow a Commercially Zoned Assembly Use in the C‐3 General Commercial District. Attachment 7 Page 27 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 2 PIN: 09‐21‐313‐020‐0000 Petitioner: Knanaya Catholic Society of Chicago, 1800 E. Oakton Street, Des Plaines, IL 60018 Owner: Knanaya Catholic Society of Chicago, 1800 E. Oakton Street, Des Plaines, IL 60018 Chairman Szabo swore in Lawrence M. Freedman, Law Offices Ash, Anos, Freedman & Logan, L.L.C., 77 W. Washington, Suite 1211, Chicago, IL; Javier Millan, Senior Consultant, KLOA, 9575 W. Higgins, Suite 400, Rosemont, IL; & Binu Poothurail, 515 Alie Drive, Northbrook, IL. Mr. Freedman advised the recent Text Amendment allowing community centers and places of worship in the C‐3 General Commercial District (commercially zoned assembly uses) facilitated this. He gave background that the organization that originated in India years ago. Patrons are located in Chicago and suburbs. They are seeking a community center. Church locations are in Morton Grove and Maywood. A community center in Des Plaines would include:  outreach  community services  individual prayer sessions in small chapel  children’s programs/youth activities  dance classes  religious seminars  charitable events  wellness screenings and blood drives  office uses directly related to the organization The community center would be open to members as well as the public. No cooking will be performed on site nor will there be any outsourcing of space (no rentals for weddings, parties, etc.). Hours of operation are: Monday‐Friday 2 p.m.‐10 p.m. & Saturday‐Sunday 10 a.m.‐10 p.m. During weekdays, 70‐100 people may be coming and going and 50 people present at one time. Attendance on weekends may have 70‐100 people present at one time. Mr. Millan was introduced to provide information about the traffic study. He advised they conducted their study during peak periods of traffic, from 4 p.m.‐7 p.m., to coincide with activities of the center. It was stated there would be significantly less traffic than an office building. He explained the traffic analysis. The traffic projected would have limited impact at intersections. Board Member Catalano asked if E is the access drive on the site? Mr. Millan advised it is. Chairman Szabo asked Staff to provide the Staff Report which Coordinator Ainsworth did: Issue: The petitioner is requesting a Conditional Use under Section 12‐7‐3(F)3 of the 1998 Des Plaines Zoning Ordinance, as amended, to operate a Commercially Zoned Assembly Use in the C‐ 3 zoning district. Analysis: Address: 1800 E. Oakton Street Attachment 7 Page 28 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 3 Owners: Knanaya Catholic Society of Chicago, 1800 E. Oakton Street, Des Plaines, IL 60018 Petitioner: Larry Freedman, Attorney, 77 W. Washington Street, Suite 1211 Chicago, IL 60602 Case Number: 18‐058‐CU Real Estate Index Number: 09‐21‐313‐020‐0000 Ward: #2, Alderman John Robinson Existing Zoning: C‐3 General Commercial Existing Land Use: Commercial (office building) Surrounding Zoning: North: R‐1 Single Family South: C‐3 General Commercial East: C‐3 General Commercial West: C‐3 General Commercial Surrounding Land Use: North: Single Family Residential South: Commercial East: Commercial West: Commercial Street Classification: Oakton Street is a collector street Comprehensive Plan: The Comprehensive Plan designates the site as Mixed Use ‐ Low Density Project Description: T h e p e t i t i o n e r , M r . L a r r y F r e e d m a n i s r e p r e s e n t i n g K n a n a y a Catholic Society of Chicago (KCS Chicago). The petitioner is requesting a Conditional Use Permit to operate a Commercially Zoned Assembly Use at 1800 E. Oakton Street. This property contains a two‐story, 25,000 square foot building with a surface parking lot with 67 off‐street parking spaces. The building was purchased by the current owner in late 2017. The owners are currently using part of the building as office space for their organization, but they are desirous to obtain a Conditional Use Permit and expand the activities offered in this building to include a community center, religious seminars, charitable events, youth programs and activities, dance classes and individual prayer sessions. Attachment 7 Page 29 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 4 Commercially Zoned Assembly Use is a new land use that was added to the Des Plaines Zoning Ordinance earlier this year. The definition of Commercially Zoned Assembly Use is provided below for reference: COMMERCIALLY ZONED ASSEMBLY USES: A use that is primarily for the purpose of the assembly of people, which can contain a combination of uses that take place in both principal and accessory structures. Such uses include: commercial theater, banquet halls, nightclubs, church, synagogue, temple, meeting house, mosque, or other place of worship. For allowable accessory uses, refer to the specific land uses defined in this Chapter. Such uses shall adhere to the off street parking requirements under “Assembly Use”. All the activities that the owners wish to be conducted out of this facility would fall under the place of worship and meeting house portions of the Commercially Zoning Assembly Use. Staff is recommending use conditions below to ensure that the activities identified in this application remain consistent unless the Conditional Use Permit is amended in the future. The applicants are not proposing any exterior modifications to the building. Additionally, the parking provided on‐site exceeds the amount of parking required by the Zoning Ordinance. The proposed land use will require 54 off‐street parking spaces and 67 off‐street spaces are currently provided. As identified in the Project Narrative, nearly all proposed uses and activities will occur during times outside of normal business hours which will help to disperse traffic during non‐peak hours. Additionally, the attached Traffic Study conducted by K.L.O.A. states that the road network is adequate to service the traffic generated from the proposed use. Conditional Use Findings: Conditional Use requests are subject to the standards set forth in Section 12‐3‐4(E) of the 1998 City of Des Plaines Zoning Ordinance, as amended. In reviewing these standards, staff has the following comments: A. The proposed Conditional Use is in fact a Conditional Use established within the specific Zoning district involved: Attachment 7 Page 30 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 5 Comment: Commercially Zoned Assembly Use is a Conditional Use, as specified in Section 12‐7‐ 3(K) of the 1998 City of Des Plaines Zoning Ordinance, as amended, for properties in the C‐3 General Commercial District. B. The proposed Conditional Use is in accordance with the object i v e s o f t h e C i t y ’ s Comprehensive Plan: Comment: The proposed use of the site is office and assembly use. The Future Land Use Map found in the Comprehensive Plan designates this site as Mixed Use – Low Density. This type of land use typically includes commercial spaces with a low amount of residential on the second floor. While this Commercially Zoned Assembly Use does not fall within Mixed Use – Low Density, the petitioner does not plan to expand or alter the existing building or property. This two story office building will be reactivated with a variety of uses including offices for KCS Chicago, children youth activities and other non‐secular aspects. The types of activities and hours are identified in the application and staff is recommending conditions be placed on the Conditional Use Permit to ensure that this property is maintained for its intended purpose. C. The proposed Conditional Use is designed, constructed, operated and maintained to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity: Comment: The petitioner proposes to maintain the exterior of the building as‐is. Additionally, no expansion of the building is being proposed at this time. As such, the proposed Conditional Use will be harmonious and appropriate in appearance as no changes are being proposed. D. The proposed Conditional Use is not hazardous or disturbing to existing neighboring uses: Comment: The petitioner proposes to reactivate the building for a variety of uses including offices, religious seminars, a community center, a gathering place for youth activities and other related aspects as identified in the application. These activities are spread throughout the week which will not be hazardous or disturb the existing neighbors. Additionally, Staff is recommending hours of operation restrictions be placed on the Conditional Use Permit to ensure that the surrounding properties are not negatively impacted. E. The proposed Conditional Use is to be served adequately by essential public facilities and services, such as highways, streets, police and fire protection, drainage structures, refuse disposal, water and sewer, and schools; or, agencies responsible for establishing the Conditional Use shall provide adequately any such services: Comment: The existing office building has been adequately served by essential public facilities and services. The proposed use will also be adequately served by essential public facilities and services. Attachment 7 Page 31 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 6 F. The proposed Conditional Use does not create excessive additional requirements at public expense for public facilities and services and will not be detrimental to the economic well‐being of the entire community: Comment: The proposed Commercially Zoned Assembly Use will not create excessive additional requirements at the public expense as the petitioner plans to use the existing building and property. The proposed Conditional Use will not be detrimental to the economic well‐being of the community. G. The proposed Conditional Use does not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke fumes, glare or odors: Comment: The proposed Commercially Zoned Assembly Use will have activities dispersed throughout the entire week with most activities occurring during non‐peak rush hours. Additionally, the applicants have identified their hours of operation to show that their various activities will occur throughout the week. As such, it is determined that there will not be any detriment to the public or to adjoining properties. H. The proposed Conditional Use provides vehicular access to the property designed so that it does not create an interference with traffic on surrounding public thoroughfares: Comment: The proposed Commercially Zoned Assembly Use will not create an interference with traffic on surrounding public thoroughfares. According to the attached Traffic Study conducted by K.L.O.A, the traffic will be dispersed throughout the week and most of the traffic generated will occur during non‐rush hours. Therefore, the proposed use will not interfere with traffic and the surrounding road network. I. The proposed Conditional Use does not result in the destruction, loss, or damage of natural, scenic, or historic features of major importance: Comment: The proposed Commercially Zoned Assembly Use will not cause the destruction, loss, or damage of any natural, scenic or historic features of major importance. The building and site were already developed and the petitioner is not proposing any exterior changes or expansions. Any building expansion will result in a new Conditional Use Application and require another public hearing. J. The proposed Conditional Use complies with all additional regulations in the Zoning Ordinance specific to the Conditional Use requested: Comment: The proposed Commercially Zoned Assembly Use meets all other requirements of the Zoning Ordinance for the C‐3 General Commercial District. No variations or additional actions are requested beyond the Conditional Use Permit. Attachment 7 Page 32 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 7 Recommendation: I recommend approval of the Conditional Use Permit for the operation of a Commercially Zoned Assembly Use at 1800 E. Oakton Street based on a review of the information presented by the applicant and the findings made above, as specified in Section 12‐3‐4(E) (Standards for Conditional Uses) of the City of Des Plaines Zoning Ordinance, subject to the following conditions: Conditions of Approval: 1. That the property shall only be used as a Commercially Zoned Assembly Use for the following activities: a. Community services; b. Individual prayer services; c. Children’s programs/youth activities (not to be used as a full service school); d. Dance classes; e. Religious Seminars; f. Charitable Events; g. Wellness screenings and blood drives; and h. Office uses directly related to Knanaya Catholic Society of Chicago. Any expansion for any other proposed use shall require the property owner/applicant to obtain an amendment to the Conditional Use Permit. 2. T h a t t h e p r o p e r t y s h a l l o n l y b e u s e d f o r t h e a f o r e s a i d a c t i v i t ies during the following times: a. Monday through Friday 2 pm to 9 pm (with occasional weekday morning use) and b. Saturday and Sunday 10 am to 10 pm. c. Any other hours of operation that are approved by the Director of Community and Economic Development 3. That a trash enclosure be constructed in the interior side yard to house all refuse containers. 4. That the two dead trees be removed from the subject property within 90 days of obtaining a Conditional Use Permit. Planning and Zoning Board Procedure: Under Section 12‐3‐4(D) (Procedure for Review and Decision for Conditional Uses) of the Zoning Ordinance, the Planning and Zoning Board has the authority to recommend that the City Council approve, approve subject to conditions, or deny the above‐mentioned amendment to an existing Conditional Use Permit for a Commercially Zoned Assembly Use for the property at 1800 E. Oakton Street. The City Council has final authority on the proposal. Chairman Szabo asked if the Board has any questions. Board Member Catalano asked if Petitioner is aware of Staff’s Conditions. Mr. Freedman advised – yes, and they are acceptable. Attachment 7 Page 33 of 47 Case #18‐058‐CU 1800 E. Oakton – Conditional Use Permit July 24, 2018 Page 8 Chairman Szabo asked if this Society is part of the Archdiocese of Chicago. Petitioner advised – yes. Chairman Szabo asked if anyone in the audience is in favor or opposed to this proposal. The following audience member came forward and was sworn in:  James Koester 1498 Maple Mr. Koester stated his concerns/comments: o Hours of operation; will clean‐up staff be there past 11 p.m.? Neighbors begin work at 6 a.m. o Will there be bells, audio speakers, etc.? Are any activities conducted outside that might affect neighbors? o I s t h i s a p r a y e r c e n t e r o r t r a i n i n g c e n t e r ( l i k e a s c h o o l ) ? W i ll weddings or ceremonies be performed? o Wishes Petitioner the best in the future o The corner of Maple & Lee has flooded o Will there be living quarters? o Are neighbors welcome to come? Is this in the Indian or English language? o Noise factor at 10 p.m. Mr. Freedman replied to the above (in no certain order):  Programs (dance, etc. ) are available to everyone, not just community center members  Building or parking area will have no changes (regarding flooding)  No one will live there; not a residential use  There will be no outside noises or uses  There may be an individual cleaning the area (will use one parking space) for a short time after the center closes  Will not be a school/training center  Will have prayers in a small chapel  There won’t be any ceremonies performed  Services/activities will be in English and the petitioners’ native language A motion was made by Board Member Catalano, seconded by Board Member Bader, to recommend approval to City Council with 4 Conditions as presented by Staff. AYES: Catalano, Bader, Hofherr, Saletnik, Schell, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Chairman Szabo advised a recommendation for approval would be submitted to City Council. 2. Training Workshop Corporation Counsel & City Staff provided sage advice to the Board in a training workshop. Attachment 7 Page 34 of 47 1 CITY OF DES PLAINES ORDINANCE Z - 26 - 18 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO OPERATE A COMMERCIALLY ZONED ASSEMBLY USE IN THE C-3 ZONING DISTRICT AT 1800 EAST OAKTON STREET, DES PLAINES, ILLINOIS. (Case # 18-058-CU). WHEREAS, Knanaya Catholic Society of Chicago (“Petitioner”) is the owner of the property commonly known as 1800 East Oakton Street, Des Plaines, Illinois (“Subject Property”); and WHEREAS, the Subject Property is located in the C-3 General Commercial District of the City ("C-3 District"); and WHEREAS, the Subject Property is improved with a commercial building (“Building”); and WHEREAS, Petitioner desires to operate a Commercial Zoned Assembly Use within the Building on the Subject Property; and WHEREAS, the operation of a Commercially Zoned Assembly Use is permitted in the C- 3 District only with a conditional use permit; and WHEREAS, Petitioner submitted an application to the City of Des Plaines Department of Community and Economic Development (“Department”) for a conditional use permit to allow the operation of a Commercially Zoned Assembly Use on the Subject Property ("Conditional Use Permit") in accordance with Sections 12-7-3.F.3 and 12-7-3.K of the City of Des Plaines Zoning Ordinance of 1998, as amended ("Zoning Ordinance"); and WHEREAS, the Petitioner's application was referred by the Department to the Planning and Zoning Board of the City of Des Plaines ("PZB") within 15 days after the receipt thereof; and WHEREAS, within 90 days from the date of the Petitioner's application a public hearing was held by the PZB on July 24, 2018 pursuant to notice published in the Des Plaines Journal on July 4, 2018; and WHEREAS, notice of the public hearing was mailed to all property owners within 300 feet of the Subject Property; and WHEREAS, during the public hearing, the PZB heard testimony and received evidence with respect to how the Petitioner intended to satisfy and comply with the applicable provisions of the Zoning Ordinance; and Page 35 of 47 2 WHEREAS, pursuant to Section 12-3-4 of the Zoning Ordinance, the PZB filed a written report with the City Council on July 27, 2018, summarizing the testimony and evidence received by the PZB and stating the Board's recommendation, by a vote of 6-0, to approve the Petitioner's application for the Conditional Use Permits subject to certain terms and conditions; and WHEREAS, the Petitioner made certain representations to the PZB with respect to the proposed conditional uses, which representations are hereby found by the City Council to be material and upon which the City Council relies in granting this request for the Conditional Use Permits; and WHEREAS, the City Council has considered the written report of the PZB, the applicable standards for conditional use permits set forth in the Zoning Ordinance, and the Community and Economic Development Staff Memorandum dated July 27, 2018, including the attachments and exhibits thereto, and has determined that it is in the best interest of the City and the public to grant the Petitioners’ application in accordance with the provisions of this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting the factual basis for this Ordinance. SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject Property is legally described as follows: LOTS 6, 7, 8, 9 AND 10 IN BLOCK 12 IN ARTHUR T. MCINTOSH AND COMPANY’S ADDITION TO DES PLAINES HEIGHTS ACCORDING TO THE PLAT THEREOF RECORDED MARCH 24, 1920 AS DOCUMENT NUMBER 6771101 IN SECTION 20 AND SECTION 21, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 09-21-313-020-0000 Commonly known as 1800 E. Oakton Street, Des Plaines, Illinois. SECTION 3. CONDITIONAL USE PERMIT. Subject to and contingent upon the conditions, restrictions, limitations and provisions set forth in Section 4 of this Ordinance, the City Council grants the Petitioner a Conditional Use Permit to allow the operation of a Commercial Zoned Assembly Use on the Subject Property. The Conditional Use Permit granted by this Page 36 of 47 3 Ordinance is consistent with and equivalent to a "special use" as referenced in Section 11-13-25 of the Illinois Municipal Code, 65 ILCS 5/11-13-25. SECTION 4. CONDITIONS. The Conditional Use Permit granted in Section 3 of this Ordinance shall be, and is hereby, expressly subject to and contingent upon the following conditions, restrictions, limitations, and provisions: A. Compliance with Law and Regulations. The development, use, operation, and maintenance of the Subject Property, by the Petitioners must comply with all applicable City codes and ordinances, as the same have been or may be amended from time to time, except to the extent specifically provided otherwise in this Ordinance. B. Compliance with Plans. Except for minor changes and site work approved by the City Director of Community and Economic Development or Director of Public Works and Engineering (for matters within their respective permitting authorities) in accordance with all applicable City standards, the development, use, operation, and maintenance of the Subject Property by the Petitioner must comply with the following plans provided by Petitioner: 1. That certain “Site Plan” prepared by V Designwerks, consisting of one page, and submitted June 18, 2018, attached to and by this reference made a part of, this Ordinance as Exhibit A; and 2. Those certain “Floor Plans” prepared by V Designwerks, consisting of two pages, and submitted June 18, 2018, attached to and by this reference made a part of, this Ordinance as Exhibit B; and 4. That certain "Project Narrative” prepared by Petitioner, consisting of one sheet, and submitted on June 18, 2018, attached to and by this reference made a part of this Ordinance as Exhibit C. C. Additional Conditions. The development, use, and maintenance of the Subject Property shall be subject to and contingent upon the following additional conditions: 1. The property will only be used as a Commercially Zoned Assembly Use for the following activities: Page 37 of 47 4 a. community services; b. individual prayer services; c. children’s programs/youth activities (not to be used as a full service school); d. dance classes; e. religious Seminars; f. charitable Events; g. wellness screenings and blood drives; and h. office uses directly related to Knanaya Catholic Society of Chicago. The Petitioner must obtain an amendment to the Conditional Use Permit prior to using the Subject Property for any other proposed use. 2. The property will only be used for the activities set forth in Subsection C.3 of this Section during the following times: a. Monday through Friday 2 pm to 9 pm (with occasional weekday morning use); b. Saturday and Sunday 10 am to 10 pm; and c. any other hours of operation that are approved by the Director of Community and Economic Development. 3. A trash enclosure must be constructed in the interior side yard to house all refuse containers. 4. The two dead trees on the Subject Property must be removed within 90 days of the approval of this Ordinance. SECTION 5. RECORDATION; BINDING EFFECT. A copy of this Ordinance must be recorded in the Office of the Cook County Recorder of Deeds. This Ordinance and the privileges, obligations, and provisions contained herein run with the Subject Property and inure to the benefit of, and are binding upon, the Petitioner and their respective personal representatives, successors, and assigns, including, without limitation, subsequent purchasers of the Subject Property. SECTION 6. NONCOMPLIANCE. A. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with, or resists the enforcement of, any of the provisions of this Ordinance shall be fined not less than seventy five dollars ($75.00) or more than seven hundred and fifty dollars ($750.00) Page 38 of 47 5 for each offense. Each and every day that a violation of this Ordinance is allowed to remain in effect shall constitute a complete and separate offense. In addition, the appropriate authorities of the City may take such other action as they deem proper to enforce the terms and conditions of this Ordinance, including, without limitation, an action in equity to compel compliance with its terms. Any person, firm or corporation violating the terms of this Ordinance shall be subject, in addition to the foregoing penalties, to the payment of court costs and reasonable attorneys’ fees. B. In the event that the Petitioner fail to develop or maintain the Subject Property in accordance with the plans submitted, the requirements of the Zoning Ordinance, or the conditions set forth in Section 4 of this Ordinance, the Conditional Use Permits granted in Section 3 of this Ordinance may be revoked after notice and hearing before the Zoning Administrator of the City, all in accordance with the procedures set forth in Section 4.7 of the Zoning Ordinance. In the event of revocation, the development and use of the Subject Property will be governed solely by the regulations of the C-3 District. Further, in the event of such revocation of one or both of the Conditional Use Permits, the City Manager and City's General Counsel are hereby authorized and directed to bring such zoning enforcement action as may be appropriate under the circumstances. The Petitioners acknowledge that public notices and hearings have been held with respect to the adoption of this Ordinance, has considered the possibility of the revocation provided for in this Section, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that the notice and hearing required by Section 4.7 of the Zoning Ordinance is provided to the Petitioners. SECTION 7. EFFECTIVE DATE. A. This Ordinance shall be in full force and effect only after the occurrence of the following events: Page 39 of 47 6 1. its passage and approval by the City Council in the manner provided by law; 2. its publication in pamphlet form in the manner provided by law; 3. the filing with the City Clerk by the Petitioner, not less than 60 days after the passage and approval of this Ordinance, of an unconditional agreement and consent to accept and abide by each and all of the terms, conditions, and limitations set forth in this Ordinance, and demonstrating the Petitioner's consent to its recordation. Said unconditional agreement and consent shall be in substantially the form attached to, and by this reference made a part of, this Ordinance as Exhibit D; and 4. at the Petitioner's sole cost and expense, the recordation of this Ordinance together with such exhibits as the City Clerk deems appropriate, with the Office of the Cook County Recorder. B. In the event that the Petitioner does not file with the City Clerk a fully executed copy of the unconditional agreement and consent referenced in Section 6.A.3 of this Ordinance, within 60 days after the date of passage of this Ordinance by the City Council, the City Council shall have the right, in its sole discretion, to declare this Ordinance null and void and of no force or effect. SECTION 8. SEVERABILITY. If any paragraph, section, clause or provision of this Ordinance is held invalid, the remainder shall continue in full force and effect without affecting the validity of the remaining portions of the Ordinance. [SIGNATURE PAGE FOLLOWS] Page 40 of 47 7 PASSED this _____day of ____________, 2018. APPROVED this _____ day of ____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT ______ MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ______ day of ________________, 2018. CITY CLERK Peter M. Friedman, General Counsel I, __________________________, being the owner or other party in interest of the property legally described within this Ordinance, having read a copy of the Ordinance, do hereby accept, concur and agree to develop and use the Subject Property in accordance with the terms of this Ordinance. Dated: (Signature) DP-Ordinance Approving a Conditional Use Permit (CUP) for 1800 E Oakton St for Commercial Zoned Assembly Use Page 41 of 47 Exhibit A Page 42 of 47 Exhibit B Page 43 of 47 Exhibit B Page 44 of 47 Exhibit C Page 45 of 47 EXHIBIT D UNCONDITIONAL AGREEMENT AND CONSENT TO: The City of Des Plaines, Illinois ("City"): WHEREAS, Knanaya Catholic Society of Chicago (“Petitioner”) applied to the City of Des Plaines for a conditional use permit to allow for the operation of a Commercially Zoned Assembly Use ("Conditional Use Permit") on that certain property commonly known as 1800 E. Oakton Street, Des Plaines, Illinois ("Subject Property") pursuant to Section 12-7-3.F.3 and 12- 7-3.K of the City of Des Plaines Zoning Ordinance of 1998, as amended; and WHEREAS, Ordinance No. Z-26-18 adopted by the City Council of the City of Des Plaines on __________________, 2018 ("Ordinance"), grants approval of the Conditional Use Permit, subject to certain conditions; and WHEREAS, Petitioner desires to evidence to the City its unconditional agreement and consent to accept and abide by each of the terms, conditions, and limitations set forth in said Ordinance, and its consent to recording the Ordinance and this Unconditional Agreement and Consent against the Subject Property; NOW, THEREFORE, Petitioner does hereby agree and covenant as follows: 1. Petitioner hereby unconditionally agrees to accept, consent to and abide by all of the terms, conditions, restrictions, and provisions of that certain Ordinance No. Z- 26-18, adopted by the City Council on ___________________, 2018. 2. Petitioner acknowledges and agrees that the City is not and shall not be, in any way, liable for any damages or injuries that may be sustained as a result of the City's review and approval of any plans for the Subject Property, or the issuance of any permits for the use and development of the Subject Property, and that the City's review and approval of any such plans and issuance of any such permits does not, and shall not, in any way, be deemed to insure Petitioner against damage or injury of any kind and at any time. 3. Petitioner acknowledges that the public notices and hearings have been properly given and held with respect to the adoption of the Ordinance, has considered the possibility of the revocation provided for in the Ordinance, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or any denial of any procedural right, provided that the procedures required by Section 12- 4-7 of the City's Zoning Ordinance are followed. 4. Petitioner agrees to and do hereby hold harmless and indemnify the City, the City's corporate authorities, and all City elected and appointed officials, officers, employees, agents, representatives, and attorneys, from any and all claims that may, at any time, be asserted against any of such parties in connection with (a) the City's Exhibit D Page 46 of 47 review and approval of any plans and issuance of any permits, (b) the procedures followed in connection with the adoption of the Ordinance, (c) the development, construction, maintenance, and use of the Subject Property, and (d) the performance by Petitioner of his obligations under this Unconditional Agreement and Consent. 5. Petitioner hereby agrees to pay all expenses incurred by the City in defending itself with regard to any and all of the claims mentioned in this Unconditional Agreement and Consent. These expenses shall include all out-of-pocket expenses, such as attorneys' and experts' fees, and shall also include the reasonable value of any services rendered by any employees of the City. ATTEST: LARRY FREEDMAN By: SUBSCRIBED and SWORN to before me this _______ day of ___________________, 2018. Notary Public Exhibit D Page 47 of 47 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: July 30, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Michael McMahon, Community and Economic Development Director From: Patrick Ainsworth, Economic Development Coordinator Subject: Business Assistance Program Approval, Interior Build-Out Program 676 N Wolf Road, Playtime Puppy Ranch, LLC. (7th Ward) Issue: The Business Assistance Program requires City Council approval on all applications with a project award amount over $10,000.00. Analysis: Catherine Schilling, on behalf of Playtime Puppy Ranch, LLC, has filed a business assistance application requesting $15,000 under the Interior Build-Out grant in order to construct a dog daycare facility that will also sell dog treats, toys, clothing accessories and other dog related items (Attachment 1). The applicant received a Conditional Use to operate this business from City Council earlier this year. The new business will be located at 676 N. Wolf Road inside of the Wolf Shopping Center. The applicant will improve an approximately 4,400 square foot vacant space with a new dog play area, retail/reception area, indoor pet plumbing area, individual pet bath tubs and a company office. A breakdown of the overall project costs and the eligible reimbursement is shown in the chart below: Playtime Pup Ranch - Cost Breakdown for Improvements Type of Work Estimated Cost Business Assistance Program Request Flooring $10,000 $15,000 HVAC $6,000 New Walls and Doors $19,150 Electrical $4,100 Plumbing $7,500 Other Misc. Expenses $22,400 TOTAL $69,150 $15,000 All items listed in the table above are eligible for the interior build-out program (see Attachment 2 for the Contractor’s Estimate and the Project Drawings). The applicant has requested the full $15,000 value to assist with the conversion of this vacant retail space to a new dog daycare business with a retail component. The MEMORANDUM applicant plans to open the new business later in 2018. With the approval of this award and the prior Business Assistance Program requests (include Firewater Saloon), the 2018 Business Assistance Program has awarded $283,371.75 leveraging $1,685,171 in total investment. This is a ratio breakdown of $1 in public funds leveraging approximately $6 in private funds. Recommendation: I recommend that the City Council adopt Resolution R-169-18 to approve the Business Assistance Program application. Attachments: Attachment 1: Interior Build-Out Application and Background Attachment 2: Contractor’s Quote and Plans Attachment 3: Photo Page Attachment 4: Resolution R-169-18 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Example of Items to be Sold at Playtime Pup Ranch – 676 N. Wolf Road Attachment 1 Example of Items to be Sold at Playtime Pup Ranch – 676 N. Wolf Road Attachment 1 Example of Items to be Sold at Playtime Pup Ranch – 676 N. Wolf Road Attachment 1 303 N. Waterman Avenue  Prospect Heights, Illinois 60070 Tel: 847-818-9414  Fax: 847-818-9313  www.kramerconst.com July 19, 2018 Playtime Puppy Ranch Wolf Rd. Desplaines, Illinois RE: Build out Dear Cathy, We propose to furnish all necessary labor and materials for completion of the above referenced project. This is based on drawings prepared by Interwork Architects dated 6/14/2018 and our meeting on 7/11 2018. The following is a breakdown for your review: Demolition $800.00  Remove existing walls as necessary. Carpentry $19,150.00  Furnish and install 3 5/8” 20ga.framing for reception area walls and a wall in Dog Area 103. Walls shall be full height to deck.  Furnish and install (5) Five 3’x5’ viewing windows.  Furnish and install 3 ½” sound attenuation blankets in wall cavity.  Furnish and install one layer 5/8’ Drywall each side to deck.  Furnish and install taping.  Furnish and install (4) four doors with hollow metal frames and hardware. Doors to have viewing glass.  Furnish and install (2) Two 10’x10 pod areas pitched to a drain. Pods will either be framed out of wood with waterproof membrane or will be poured concrete. Poly Grass by owner. Electrical $4,100.00  Furnish and install (6) Six 20 amp outlets in front windows of store per code.  Furnish and install (1) one EM fixture in the electrical panel room per code.  Change out(3) three exit/em fixtures throughout the store to LED  Change out (1) one exit only fixture to LED  Change out (3) three EM fixtures to LED Attachment 2 303 N. Waterman Avenue  Prospect Heights, Illinois 60070 Tel: 847-818-9414  Fax: 847-818-9313  www.kramerconst.com  Furnish and install (5) Five 2’x4’ LED light fixtures in reception and one in new dog area office. HVAC $6,000.00  Furnish and install 14” spiral duct to room along back wall.  Furnish and install 12” spiral return duct to boarding area tied into RTU 1  Furnish and install (2) two new wifi thermostats which can be controlled from phone or computer.  Furnish and install 25’ of 8” spiral return supply duct. Flooring Allowance (waiting on official price) $10,000.00  Sand floor, prep and apply two coats of paint or epoxy. Color to be selected by owner Plumbing $7,500.00  Furnish and install new piping to tie into existing waste and run (1) one new floor drain and (1) one dog wash station. Station supplied by owner.  Furnish and install new water supply to new dog wash station and washing machine.  Furnish and install one drain each at pods.  Install owner furnished Powerloo toilet for waste. Painting $3,500.00  Paint two coats of fresh paint @ all walls and door frames. Millwork Reception NIC Fencing NIC General Conditions $10,000.00  Provide daily supervision and clean up.  Provide dumpsters and / or hauling of debris.  Provide xray of floor prior to any saw cutting  Provide concrete patch Fee $6,100.00 For the Total Price of: Sixty Seven Thousand One Hundred Fifty Dollars and xx/100 $67,150.00 Payment Schedule: $20,000.00 Upon completion of framing $20,000.00 Upon completion of taping (prior to paint) $20,000.00 Upon substantial completion Final Payment upon final interior inspections of this scope of work. Attachment 2 303 N. Waterman Avenue  Prospect Heights, Illinois 60070 Tel: 847-818-9414  Fax: 847-818-9313  www.kramerconst.com Qualifications  No permits / fees Thank you for the opportunity to price this work. If you have any questions, please do not hesitate to contact me. I can be reached at (630) 327-6663. Sincerely, Jeff Kramer President Acceptance Owner Date General Contractor Date Kramer Construction & Management Inc. Attachment 2 Attachment 2 676 N. Wolf – Photo of the main entrance 676 N. Wolf – Photo showing the main entrance (interior). 676 N. Wolf – Photo of vacant retail space. 676 N. Wolf – Photo showing future reception and retail area. A t t a c h m e n t 3 1 CITY OF DES PLAINES RESOLUTION R - 169 - 18 A RESOLUTION APPROVING A BUSINESS ASSISTANCE PROGRAM GRANT FOR INTERIOR BUILD-OUT AT 676 N. WOLF ROAD. WHEREAS, the City has appropriated funds for use by the Community and Economic Development Department during the 2018 fiscal year for the disbursement of grants through the Business Assistance Program ("Program"); and WHEREAS, the Program offers grants to reimburse owners of eligible commercial properties within the City for up to 50 percent of the cost of improving or rehabilitating the interior of the properties, up to a total amount of $15,000.00 (“Interior Build-Out Grant”); and WHEREAS, Playtime Pup Ranch, LLC ("Applicant") is the lessee of the property commonly known as 676 N. Wolf Road in the City ("Subject Property"); and WHEREAS, Applicant intends to operate a restaurant on the Subject Property; and WHEREAS, Catherine Schilling, on behalf of the Applicant, applied for an Interior Build- Out Grant to complete interior improvements at the Subject Property, including a new dog play area, retail and reception area, indoor pet plumbing area, individual pet bath tubs, and a company office (“Improvements"); and WHEREAS, the estimated cost of the Improvements is $69,150; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve and authorize the Interior Build-Out Grant to reimburse the Applicant for 50 percent of the cost of the Improvements at the Subject Property, up to an amount not to exceed $15,000.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF GRANT. The City Council hereby approves the Interior Build-Out Grant for the Improvements at the Subject Property in accordance with the Program guidelines and in an amount not to exceed $15,000.00. SECTION 3: AUTHORIZATION TO DISBURSE GRANT. The City Council hereby authorizes and directs the City Manager or his designee to take all necessary and appropriate action to reimburse the Applicant for 50 percent of the cost of the Improvements at the Subject Property in an amount not to exceed $15,000, in accordance with the Program guidelines. Attachment 4 2 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving the BAP for 676 N Wolf Rd (Interior Build-out) Attachment 4 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: August 9, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Michael A. McMahon, Director of Community and Economic Development Subject: 2805 Mannheim Road (Harp Properties) – Resolution R-165-18 Terminating, Affirming and Rescinding Certain Agreements and Approvals Issue: The properties located at 2805 Mannheim Road, commonly referred to as the Harp Properties (“Harp Properties”), are currently under contract for purchase by Image Media Advertising Incorporated (“Image Media”). The current owner, NCB Development XXVIII, LLC (“Owner”) and Image Media, have requested that certain documents listed on the Title Commitment be cleared by the City as they are hindering the sale and development of the Harp Properties. Analysis: On December 16, 2002, the City Council adopted Ordinance M-110-02, which vacated Alger Street and a portion of Railroad Avenue. That Ordinance conditioned the vacation on La Quinta entering into a development agreement with the City prior to Final Plat of Subdivision approval. This was the first step in the development of the Harp Properties. On December 18, 2003, the City executed a Development Agreement with La Quinta for the construction of two hotels on the Harp Properties (approved by Resolution R-125-03, adopted December 3, 2003). Then on October 21, 2004 the City executed an amendment to the Development Agreement which authorized La Quinta to assign its interest to HDP in constructing the hotels. One outstanding issue was a requirement that La Quinta, then HDP, agreed to pay or cause to be paid the sum of $500,000 to the City upon the issuance of a building permit as a payment for vacating the two city streets in 2002. HDP made an initial payment of $100,000, leaving $400,000 outstanding. On October 18, 2007, the City Council approved a Preliminary PUD and Final PUD which also included a condition that HDP pay the $400,000 upon the issuance of a building permit. Although on March 24, 2008, the City approved a building permit, the building permit was never issued and the $400,000 payment was never made to the City. For the next ten years, the property remained in litigation between two financial institutions and the former architect. That litigation has since been resolved and the Owner has entered into a contract with Image Media MEMORANDUM Page 1 of 9 for the sale of the Properties. However, the Development Agreement is technically still valid and is “clouding the title”, hindering the sale of the Properties. The Owner and Image Media is requesting the following: 1. Affirmation of Ordinance M-110-02, vacating Pratt Avenue, Alger Street, and Portions of West Railroad Avenue adopted on December 16, 2002. 2. Termination and Release of the Development Agreement between the City of Des Plaines and La Quinta Properties, Inc. dated as of December 1, 2003 3. Termination and Release of the First Amendment to Development Agreement between the City of Des Plaines and La Quinta Properties, Inc. dated as of October 29, 2004. 4. Termination and Release of Redevelopment Agreement between the City of Des Plaines and Harp Des Plaines, LLC dated as of March 5, 2007. 5. Rescission of Ordinance Z-20-06 granting approval of the Preliminary Planned Unit Development adopted June 29, 2006; and 6. Rescission of Ordinance Z-24-07 granting approval of the Final Planned Unit Development adopted October 18, 2007. After careful review of the history of the development of the Properties dating back to the early 2000’s and all the subsequent agreements and approvals, it is the City’s General Council’s opinion that claiming that HDP has breached the Development Agreements, thereby restoring the conditions and entitling the City to the vacated property, is a difficult argument to make. Even if the City were to make that argument, it would require litigation that would be costly and the outcome uncertain. Therefore, it is staff’s opinion that the City Council should grant the requests by the Owner and Image Media. Recommendation: Staff recommends the City Council approve Resolution R-165-18. Attachments: Attachment 1: Resolution R-165-18 Page 2 of 9 1 CITY OF DES PLAINES RESOLUTION R - 165 - 18 A RESOLUTION AFFIRMING PRIOR VACATION OF CERTAIN PUBLIC RIGHTS-OF-WAY, TERMINATING AND RELEASING DEVELOPMENT AGREEMENTS, AND RESCINDING EXPIRED ZONING RELIEF FOR 2805 MANNHEIM ROAD. WHEREAS, the City of Des Plaines, a home rule unit, pursuant to the authority of Article VII Section 6 of the 1970 Constitution of the State of Illinois, is authorized to legislate with respect to matters pertaining to its government and affairs; and WHEREAS, the City is empowered, pursuant to the Illinois Municipal Code, 65 ILCS 5/11-91-1 et seq. to vacate streets and alleys and public rights-of-way; and WHEREAS, a undeveloped tract of real estate, comprised of multiple parcels, is located in the City and bounded by Pratt Avenue to the north, the Jane Adams Tollway to the south, Mannheim Road to the west and the Canadian National Railroad right-of-way to the east (“Undeveloped Property”); and WHEREAS, the Undeveloped Property is legally described in Exhibit A, attached to and, by this reference, made a part of this Resolution; and WHEREAS, on December 16, 2002, the Mayor and the City Council adopted Ordinance M-110-02, which vacated portions of the Pratt Avenue, Alger Street, and West Railroad Avenue public rights-of-way located within the Undeveloped Property (“Vacation Ordinance”); and WHEREAS, the City’s vacation of the public rights-of-way became effective when the Vacation Ordinance was recorded in the Office of the Cook County Recorder on December 24, 2002 as Document No. 002143116; however, the City reserved certain rights to rescind the vacation through various contractual provisions included the agreements described below; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, on December 1, 2003, the City Council adopted Resolution R-125-03 which approved a Development Agreement between the City and La Quinta Properties, Inc. (“La Quinta Redevelopment Agreement”) which was amended pursuant to a First Amendment approved by Resolution No. R-120-04 adopted on October 18, 2004 (“1st Amendment to La Quinta Redevelopment Agreement”); and WHEREAS, the development contemplated by the La Quinta Redevelopment Agreement and the 1st Amendment to La Quinta Redevelopment Agreement was not realized and La Quinta Attachment 1 Page 3 of 9 2 Properties, Inc. subsequently transferred its interest in the Undeveloped Property to Harp Des Plaines, LLC (“HDP”); and WHEREAS, in response to a revised proposal by HDP, the City adopted (i) Resolution R- 158-06 which approved a Redevelopment Agreement with HDP (“HDP Development Agreement”); and (ii) Ordinances Z-20-6 and Z-24-07 which granted preliminary and final planned development approval for the redevelopment of the Undeveloped Property with two hotels (collectively, the “PUD Ordinances”) ; and WHEREAS, the HDP Development Agreement and the PUD Ordinances transferred certain compensation obligations for the vacation of the public rights-of-way within the Undeveloped Property to HDP; and WHEREAS, HDP also failed to realize its plans for the Undeveloped Property and the parcels have remained vacant and unimproved since that time; and WHEREAS, the current owner of the Undeveloped Property has requested that the City formally terminate and rescind the prior development agreements, affirm the continued effectiveness of the Vacation Ordinance, and rescind all prior planned unit development approvals for the Undeveloped Property (“Requested Relief”) ; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to grant the Requested Relief; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: AFFIRMATION OF PRIOR VACATION OF PUBLIC RIGHTS-OF- WAY. The City Council hereby affirms that: Ordinance M-110-02, entitled “AN ORDINANCE FOR THE VACATION OF PRATT AVENUE, ALGER STREET, AND PORTIONS OF WEST RAILROAD AVENUE LOCATED IN DES PLAINES ILLINOIS.” adopted on December 16, 2002, and recorded in the Office of the Cook County Recorder on December 24, 2002 as Document No. 0021434116 remains in effect and that the public rights-of-way vacated by the Vacation Ordinance remain private property. The City of Des Plaines releases and disclaims all rights to the vacated rights- of-way with the exception of any necessary easements for public utilities. Further, the City releases any additional claim that it may have for the payment of compensation associated with the adoption, effectiveness, or recordation of the Vacation Ordinance. Attachment 1 Page 4 of 9 3 SECTION 3: TERMINATION AND RELEASE OF PRIOR AGREEMENTS. The City Council hereby terminates and releases the following agreements and relinquishes all rights and claims thereunder: A. The Development Agreement between the City of Des Plaines and La Quinta Properties, Inc. dated as of December 1, 2003 and recorded in the Office of the Cook County Recorder on December 22, 2003 as Document No. 0335639068; B. The First Amendment to Development Agreement between the City of Des Plaines and La Quinta Properties, Inc. dated as of October 29, 2004 and recorded in the Office of the Cook County Recorder on November 8, 2004 as Document No. 0431302339; and C. The Redevelopment Agreement between the City of Des Plaines and Harp Des Plaines, LLC dated as of March 5, 2007 (unrecorded). The City hereby authorizes the City Manager to take such actions and execute such documents are necessary to remove these Agreements from title to the Undeveloped Property. SECTION 4: RESCISSION OF EXPIRED ZONING RELIEF. The City Council hereby terminates and rescinds the following zoning approvals granted to the prior owner of the Undeveloped Property on the grounds that the conditions the approvals were granted were not met within the time frames required by the approving ordinances and the City’s Zoning Ordinance: A. Ordinance Z-20-06 entitled, “AN ORDINANCE GRANTING APPROVAL OF A PRELIMINARY PLANNED UNIT DEVELOPMENT” adopted June 29, 2006 (unrecorded); and B. Ordinance Z-24-07 entitled, “AN ORDINANCE GRANTING APPROVAL OF A FINAL PLANNED UNIT DEVELOPMENT” adopted October 18, 2007 (unrecorded). SECTION 5: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. Attachment 1 Page 5 of 9 4 PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Task Order No 13 from Christopher B Burke for Engineering Services for Reduction in Staff Attachment 1 Page 6 of 9 5 EXHIBIT A LEGAL DESCRIPTION OF UNDEVELOPED PROPERTY PARCEL 1: THAT PART OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WESTERLY LINE OF THE RIGHT OF WAY OF THE MINNEAPOLIS, ST. PAUL AND SAULT STREET MARIE RAILROAD, NOW THE WISCONSIN CENTRAL LTD. RAILROAD, SAID WESTERLY RIGHT OF WAY LINE ALSO BEING THE EASTERLY LINE OF A STREET KNOWN AS ORCHARD PLACE AND THE SOUTH LINE OF PRATT AVENUE, SAID SOUTH LINE BEING 33.0 FEET SOUTH OF AND PARALLEL WITH THE NORTH LINE OF SAID SOUTHWEST ¼ OF SAID SECTION 33; THENCE SOUTHERLY ALONG THE WESTERLY RIGHT OF WAY LINE OF SAID RAILROAD, A DISTANCE OF 263.65 FEET TO THE POINT OF BEGINNING OF THE TRACT OF LAND TO BE DESCRIBED HEREIN; THENCE CONTINUING SOUTHERLY ALONG SAID WESTERLY RIGHT OF WAY LINE, A DISTANCE OF 303.40 FEET TO A POINT ON THE NORTHEASTERLY LINE OF THE ILLINOIS TOLL HIGHWAY COMMISSION EASEMENT RIGHT OF WAY GRANTED BY DOCUMENT 17087956; THENCE SOUTHEASTERLY ALONG SAID NORTHEASTERLY LINE, A DISTANCE OF 114.0 FEET; THE EASTERLY ALONG A LINE DRAWN AT RIGHT ANGLES TO THE CENTERLINE OF SAID RAILROAD COMPANY'S MAIN TRACK FOR A DISTANCE OF 32.52 FEET TO A POINT ON A LINE, WHICH IS 26.50 FEET WESTERLY OF AND PARALLEL WITH THE CENTERLINE OF SAID MAIN TRACK; THENCE NORTHERLY ALONG SAID PARALLEL LINE, A DISTANCE OF 386.14 FEET; THENCE SOUTHWESTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED PARALLEL LINE, A DISTANCE OF 110.95 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PARCEL 2: THAT PART OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE WESTERLY LINE OF THE RIGHT OF WAY OF THE MINNEAPOLIS, ST. PAUL AND SAULT STE. MARIE RAILROAD, NOW THE SOO LINE RAILROAD COMPANY, SAID WESTERLY RIGHT OF WAY LINE ALSO BEING THE EASTERLY LINE OF A STREET KNOWN AS ORCHARD PLACE AND THE SOUTH LINE OF PRATT AVENUE, SAID SOUTH LINE BEING 33.0 FEET SOUTH OF AND PARALLEL WITH THE NORTH LINE OF SAID SOUTHWEST 1/4 OF SECTION 33; THENCE SOUTHERLY ALONG THE WESTERLY RIGHT OF WAY OF SAID RAILROAD COMPANY, A DISTANCE OF 263.65 FEET; THENCE EASTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED LINE, A DISTANCE OF 111.0 FEET TO A POINT 26.50 FEET WESTERLY OF THE CENTERLINE OF SAID RAILROAD COMPANY MAIN TRACK; THENCE NORTHERLY AT RIGHT ANGLES TO THE LAST DESCRIBED LINE PARALLEL WITH THE CENTERLINE OF SAID MAIN TRACK, A DISTANCE OF 238.68 FEET TO THE SOUTH LINE OF SAID PRATT AVENUE; THENCE WEST ALONG THE SOUTH LINE OF SAID PRATT AVENUE, A DISTANCE OF 113.77 FEET TO THE PLACE OF BEGINNING, IN COOK COUNTY, ILLINOIS. Attachment 1 Page 7 of 9 6 PARCEL 3: LOTS 1, 2, 3, 4, 5, 6, 7, 8 AND 9 IN RESUBDIVISION OF BLOCK 1 AND VACATED ALLEYS AND LOTS 15 TO 26, BOTH INCLUSIVE AND VACATED ALLEYS IN BLOCK 2 OF BOESCH'S ADDITION TO ORCHARD PLACE, A SUBDIVISION OF THE NORTH 703.6 FEET OF THAT PORTION OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING WEST OF THE RIGHT OF WAY AND GROUNDS OF THE WISCONSIN CENTRAL RAILROAD, ACCORDING TO THE PLAT OF SAID RESUBDIVISION RECORDED OCTOBER 21, 1925 AS DOCUMENT NUMBER 9073142, IN COOK COUNTY, ILLINOIS. PARCEL 4: LOT 1 AND THAT PART OF LOTS 2 TO 6, INCLUSIVE IN BLOCK 2 IN BOESCH'S ADDITION TO ORCHARD PLACE IN THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING NORTHEASTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE NORTHWEST CORNER OF LOT 2 AFORESAID; THENCE SOUTHEASTERLY TO THE SOUTHEAST CORNER OF LOT 6 AFORESAID, IN COOK COUNTY, ILLINOIS. PARCEL 5: THAT PART OF WEST RAILROAD AVENUE; TOGETHER WITH PART OF ALGER STREET; TOGETHER WITH PART OF A NORTHWESTERLY/SOUTHEASTERLY ALLEY IN THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE SOUTH LINE OF PRATT AVENUE, WITH THE WEST LINE OF WEST RAILROAD AVENUE; THENCE SOUTH 14 DEGREES, 56 MINUTES, 44 SECONDS EAST ALONG THE WESTERLY LINE OF RAILROAD AVENUE, A DISTANCE OF 242.54 FEET TO THE NORTHERLY LINE OF ALGER STREET; THENCE SOUTH 74 DEGREES, 59 MINUTES, 25 SECONDS WEST ALONG SAID NORTHERLY LINE, A DISTANCE OF 140.32 FEET TO A BEND THEREIN; THENCE SOUTH 87 DEGREES, 45 MINUTES, 00 SECONDS WEST ALONG SAID NORTHERLY LINE, A DISTANCE OF 84.91 FEET TO THE EASTERLY TERMINUS OF THAT PART OF ALGER STREET PREVIOUSLY VACATED PER DOCUMENT 16941936; THENCE SOUTH 59 DEGREES, 37 MINUTES, 16 SECONDS EAST ALONG SAID EASTERLY TERMINUS, A DISTANCE OF 116.84 FEET; THENCE SOUTH 47 DEGREES, 42 MINUTES, 55 SECONDS EAST, A DISTANCE OF 29.56 FEET TO THE EASTERLY LINE OF A NORTHWESTERLY/SOUTHEASTERLY ALLEY; THENCE NORTH 14 DEGREES, 56 MINUTES, 44 SECONDS WEST ALONG SAID EASTERLY LINE, A DISTANCE OF 25.0 FEET TO ITS INTERSECTION WITH THE SOUTHERLY LINE OF ALGER STREET; THENCE NORTH 75 Attachment 1 Page 8 of 9 7 DEGREES, 03 MINUTES, 16 SECONDS EAST ALONG SAID SOUTHERLY LINE, A DISTANCE OF 125.0 FEET TO THE WEST LINE OF WEST RAILROAD AVENUE; THENCE SOUTH 14 DEGREES, 56 MINUTES, 44 SECONDS EAST ALONG SAID WESTERLY LINE, A DISTANCE OF 149.89 FEET TO THE NORTHERLY TERMINUS OF THAT PART OF WEST RAILROAD AVENUE PREVIOUSLY VACATED BY DOCUMENT 16941936; THENCE SOUTH 70 DEGREES, 23 MINUTES, 45 SECONDS EAST ALONG SAID NORTHERLY TERMINUS, A DISTANCE OF 72.85 FEET TO THE EASTERLY LINE OF WEST RAILROAD AVENUE; THENCE NORTH 14 DEGREES, 56 MINUTES, 44 SECONDS WEST ALONG SAID EASTERLY LINE, A DISTANCE OF 484.66 FEET TO THE SOUTH LINE OF PRATT AVENUE; THENCE SOUTH 87 DEGREES, 45 MINUTES, 00 SECOND WEST, A DISTANCE OF 61.50 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. Commonly known as 2805 Mannheim Road, Des Plaines, Cook County, Illinois. P.I.N.s: 09-33-300-001-0000 09-33-300-002-0000 09-33-300-003-0000 09-33-300-004-0000 09-33-300-005-0000 09-33-300-006-0000 09-33-300-007-0000 09-33-300-008-0000 09-33-300-009-0000 09-33-301-008-0000 09-33-301-014-0000 09-33-301-015-0000 Attachment 1 Page 9 of 9 HEALTH AND HUMAN SERVICES 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: July 12, 2018 To: Michael G. Bartholomew, City Manager From: Kathy Puetz, Community Social Worker Erika Zenchak, B.A. Community Social Worker Assistant Cc: John Light, Director of Human Resources Subject: 2018 Social Service Funding Issue: During the FY2018 Budget, the City Council approved that an additional $60,000 be allocated to Social Service Funding for a total of $150,000. These funds will be disbursed to social service agencies that provide services to Des Plaines residents in need. The Health and Human Services Division (HHS) has solicited and evaluated grant requests from social service agencies that serve the Des Plaines community and seek City Council concurrence with the funding allocation as discussed and recommended below. Analysis: The Health and Human Services Division contacted all of the service agencies that received funding in prior years. In addition, a press release was developed and released through the Media Services Division. Both the press release and the application were available on the City’s website. HHS staff met with representatives of each agency that requested funding. The meeting included a brief presentation followed by questions. All of the agencies expressed gratitude for the City’s program and stressed how valuable local support is for leveraging funding from other sources (government or private), which strengthens their service capabilities for residents. Of the 37 agency’s requesting funding this year, there was one new applicant; “Clean- Up Give Back” and one returning applicant from 2016, “Hands on Suburban Chicago.” Clean- Up Give Back was denied funding due to not meeting the application criteria. Of the 20 Agencies that receive State funding, five agencies expressed that their payments have been delayed between 1 to 6 months. The remaining 15 agencies shared that at this time the State is current with their payments. One agency stated that they cut one position, but have reorganized the agency’s responsibilities to cover that loss. For the second year, HHS has utilized a point system to assist with the allocation of the funds for 2018. The attached funding recommendations are based on the following criteria: • The number of Des Plaines clients served. • The percentage of Des Plaines clients served within the agency/program. • The program budget. MEMORANDUM Page 1 of 15 •The abundance or scarcity of a service. •Staff Feedback of Agency Performance (resident feedback, staff’s experiences, perceived need of program, quality of application and presentation). •Recent history of each agency and amount requested compared to previous funding sources were also considered in each agency’s allocations. In 2017, Health and Human Services staff received over 2,000 office visits and calls for information/referral and services. These agencies and the services they provide assist in meeting the vital needs of Des Plaines residents. Recommendation: As a result of this process the recommendation is to fund the thirty-six agencies (36) agencies. A list of the 2018 recommendations and the point system spreadsheet are attached for the Council’s review and approval. Attachments: Resolution # R-161-18 Social Services Program Funding Grant Recipients Attachment 1: 2018 Funding Recommendations Attachment 2: 2018 Social Service Funding Point System Spreadsheet Page 2 of 15 CITY OF DES PLAINES RESOLUTION R - 161 - 18 A RESOLUTION AUTHORIZING THE DISBURSEMENT OF SOCIAL SERVICES FUNDS TO THIRTY-SIX SOCIAL SERVICE AGENCIES. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations and corporations, in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated $150,000 in funds for disbursement during the 2018 fiscal year to social services agencies that provide services to Des Plaines residents ("Social Services Funding"); and WHEREAS, the City Health and Human Services Division has received and reviewed applications for Social Services Funding from various social services agencies that serve the City; and WHEREAS, the City Council has determined that it is in the best interest of the City to disburse the Social Services Funding in the manner set forth in this Resolution; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as the findings of the City Council. SECTION 2: APPROVAL AND AUTHORIZATION TO DISBURSE FUNDS. The City Council hereby approves, and the City Manager is hereby authorized to make, the disbursement of the Social Services Funding to the following social services agencies as follows: Advocate Lutheran General’s Older Adult Services $ 4,800.00 Alliance for Immigrant Neighbors 3,000.00 Avenues to Independence 2,500.00 Bessie’s Table 2,500.00 Catholic Charities 4,900.00 Center of Concern 14,000.00 Children’s Advocacy Center of Northwest Cook County 3,150.00 Connections for the Homeless 3,200.00 Des Plaines Community Foundation 6,000.00 Page 3 of 15 Feed My Sheep Des Plaines, Inc. 2,200.00 FISH of Park Ridge 1,500.00 Five Loaves and Two Fish Ministry at Trinity Lutheren Church 800.00 Hands-On Suburban Chicago 1,000.00 JOURNEYS: The Road Home 3,750.00 Korean American Women in Need (KAN-WIN) 3,400.00 Kenneth Young Center 3,850.00 Life Span 3,750.00 Maine Community Youth Assistance Foundation 1,000.00 Maine Niles Association of Special Recreation 1,300.00 Maryville Academy: The Family Behavioral Health Clinic (FBHC) 8,000.00 National Alliance on Mental Illness Cook County North Suburban (National Alliance on Mental Illness- NAMI CCNS) 2,500.00 North Shore Senior Center 9,600.00 North West Housing Partnership 6,500.00 Northwest Center Against Sexual Assault 2,600.00 Northwest Suburban Day Care Center 15,250.00 Open Communities 2,000.00 Rainbow Hospice and Palliative Care 2,500.00 Self-Help Food Closet & Pantry of Des Plaines 12,000.00 Shelter, Inc. 2,200.00 St. Mary’s Services 2,400.00 Suburban Primary Health Care Council (Access to Care) 2,400.00 The Bridge Youth & Family Services 3,900.00 The Harbour, Inc. 3,300.00 The Josselyn Center 4,000.00 The Salvation Army: Des Plaines Corps. 2,250.00 The Salvation Army Metro. Division PAI Program 2,000.00 Total $150,000.00 SECTION 3: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. [SIGNATURE PAGE FOLLOWS] Page 4 of 15 PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Authorizing the Disbursement of Social Service Funds to 36 Agencies 2018 Page 5 of 15 Agencies and 2018 Recommendations The following is a listing in alpha order of the agencies that the Health and Human Services Division staff are recommending be funded and at what level. Advocate Lutheran General’s Older Adult Services 2018 Recommendation: $4,800 LGH's Adult Day Program requests funds to increase the frequency and duration of therapeutic activities provided to adults with memory loss, which has proven to decrease overall anxiety and wandering for individuals. Alliance for Immigrant Neighbors 2018 Recommendation: $3,000 Assists qualified residents of Des Plaines with completing the U.S. citizenship application by providing immigration legal services and to those who qualify moving legal consultations forward with an immigration benefit application. Funding request is to expanding workshops/services residents of Des Plaines in completing the paperwork to apply for citizenship. Avenues to Independence: 2018 Recommendation: $2,500 Supports adults with intellectual, physical and developmental disabilities so that they may live, learn and work in the most independent settings possible. Avenues runs two group homes in Des Plaines. Funding request is for providing nursing and other staff support at the Des Plaines group homes. Bessie’s Table: 2018 Recommendation: $2,500 Provides a meal to anyone in need of assistance each Monday night. Serves approximately 72 guests per week, except during the month of August. Funding request is for food and supplies needed for the weekly community dinners, which were not donated. Catholic Charities: 2018 Recommendation: $4,900 Catholic Charities is seeking financial support for their “The Nourish Your Neighbor” program that consists of their Food Pantry, the twice-weekly Supper Program, and special holiday meal distributions at Thanksgiving and Christmas. Clients can visit the Food Pantry once a month and get a four-day supply of food, which can include canned/dry goods, meat, produce and dairy products. The Supper Program provides a hot, nutritious dinner on Tuesday and Thursday nights. Page 6 of 15Attachment 1 Center of Concern: 2018 Recommendation: $14,000 Provides housing programs, senior support service, counseling and emergency assistance. Funding request is for supportive services primarily for the elderly, disabled and needy in the Des Plaines community, such as; case management, CHORE housekeeping services, home visits, counseling, family support, professional volunteer services, financial assistance to prevent homelessness, home sharing, transitional housing, transportation/shopping for seniors, and info and referral. Children’s Advocacy Center of Northwest Cook County: 2018 Recommendation: $3,150 The Children's Advocacy Center provides direct services for child victims of sexual abuse, severe physical abuse, and other violent crimes, and their non-offending parents and family members. The CASI Program provides 24-hour emergency response, coordination of the child abuse investigation, expert child interviews, crisis intervention, court advocacy and on-going support and referral services. The FSS Program offers intensive, trauma-focused individual and family counseling, child abuse assessments, and parent and child support groups. All services are offered in English or in Spanish and are provided free of charge. Funding request is to provide partial salary support for a Licensed Counselor, who provides services to Des Plaines residents in the both the CASI and Family Support Services Programs. Connections for the Homeless: 2018 Recommendation: $3,200 Provides housing, re-housing, shelters, employment, case management and supportive services to those who are homeless or who are being burdened with their housing costs. Funding request is to support the programs and expand staff provide more targeted support for shelter residents and those living on the streets. Des Plaines Community Foundation: 2018 Recommendation: $6,000 Supports community programs of the Des Plaines Healthy Community Partnership by generating and distributing financial and community resources. Funding request is for the Neighbors Helping Neighbors Program, which provides direct assistance by providing groceries, transportation, minor home repairs, ramps, etc. to Des Plaines residents in need. Page 7 of 15Attachment 1 Feed My Sheep Des Plaines, Inc.: 2018 Recommendation: $2,200 Provides a meal to anyone in need of assistance each Wednesday night. Last year approximately 2112 dinners where provided. Funding request is for food and supplies needed for the meals, which are not donated. FISH of Park Ridge: 2018 Recommendation: $1,500 Provides free medical appointment transportation to residents of Des Plaines, Park Ridge and all of Maine Township. Funding request is to support their transportation program. In 2017, 36% or 22 of their clients were Des Plaines residents and who received a total of 450 rides to MD/dialysis appointments. Five Loaves and Two Fish Ministry at Trinity Lutheran Church 2018 Recommendation: $800 Provides a hot meal consisting of an entree, soup, salad, side dishes, desserts and beverages on the second Saturday of each month. Extra meals are given to participants to take home. Funding request is to support the monthly meal program. 70 to 80 guests are fed each month/approximately 960 yearly. Hands-On Suburban Chicago 2018 Recommendation: $1000 Recruits and connects volunteers with over 200 nonprofits and schools in need of assistance. Funds are requested for continued support and development of their volunteer recruitment and referral system, HOSC. In the past year 1209 volunteers were referred to 25 nonprofit agencies or schools serving Des Plaines. JOURNEYS | The Road Home: 2018 Recommendation: $3,750 Provides services for those who are homeless or at risk of becoming homeless. Coordinates PADS; a temporary shelter seven nights a week from October-April through 18 Churches and are currently open 5 days a week during the summer. Funding request is to support their Hope Center in Palatine that provides vocational counseling, mental health counseling, housing counseling, food pantry, and clothing closet. In the last 12 months, 73 clients were served from Des Plaines. Korean American Women in Need (KAN-WIN): 2018 Recommendation: $3,400 Funding will support KAN-WIN’s crisis intervention via bi-lingual 24-hour hotline and case management services for domestic violence victims in the Asian American community. Page 8 of 15Attachment 1 Kenneth Young Center: 2018 Recommendation: $3,850 A Senior Services Agency that serves Des Plaines residents residing in Elk Grove Township by providing case management, counseling, community care services and adult protective services for seniors. Funding request is to provide case management and counseling services to help seniors remain in their homes. Currently served 453 residents in the last 12 months. Life Span: 2018 Recommendation: $3,750 Provides legal civil representation, informational resources and counseling for victims of domestic violence or sexual assault. Also provides community education, violence prevention programming in schools and a 24/7 crisis hotline. Funding request is for supporting the salaries of counselors, advocates, and attorneys who provide direct service to Des Plaines residents. Maine Community Youth Assistance Foundation: 2018 Recommendation: $1,000 Provides education to Maine West teens and their parents on the dangers of vaping and drug and alcohol use. Funding request is to continue education for Maine West students/parents on vaping and drug/alcohol use and provide outreach and prevention-related materials. Maine Niles Association of Special Recreation: 2018 Recommendation: $1,300 Funding would assist Des Plaines individuals with special needs to recreational programming using MNASR Accessible Transportation Service. The funds would be earmarked for financial assistance for Des Plaines residents. Funding would allow residents to take part in M-NASR's recreational opportunities and services. In the last 12 months, 28 Des Plaines residents requested financial assistance to utilize the recreational program. Maryville Academy: The Family Behavioral Health Clinic (FBHC): 2018 Recommendation: $8,000 The Family Behavioral Health Clinic (FBHC) provides a range of therapeutic services psychological testing and evaluation, and substance use disorder and recovery services to children, adolescents and adults. During the last 12 months, FBHC served 97 corporate Des Plaines residents. Page 9 of 15Attachment 1 National Alliance on Mental Illness Cook County North Suburban (National Alliance on Mental Illness-NAMI CCNS): 2018 Recommendation: $2,500 Their mission is to improve the lives of individuals with serious mental illness and those who love and care for them through education, support and advocacy. Their goal is to increase their presence in Des Plaines. Funding is requested to support dedicated programs and services for Des Plaines residents with mental health issues, and their families and loved ones, lead fuller and more productive lives without fear of stigma. North Shore Senior Center: 2018 Recommendation: $9,600 A Senior Services Agency that serves Maine Township by providing case management, counseling, community care services and adult protective services for seniors and adults with disabilities. In addition, a social worker goes to Frisbie Senior Center twice a month to provide information and assistance, including help applying for entitlement programs. Funding request is to provide case management and counseling services to help seniors remain in their homes. North West Housing Partnership 2018 Recommendation: $6,500 The Northwest Housing Partnership's Handyman Program (NWHP) will coordinate and provide experienced, insured handymen to assist residents with minor, non-emergency repairs. The cost will range from $10, $20, $30 per hour depending on an individual’s income. NWHP has served 48 Des Plaines homeowners between November 2017 - March 2018. Northwest Center Against Sexual Assault: 2018 Recommendation: $2,600 Offers free services to sexual assault survivors and their loved ones within the North and Northwest Suburbs of Cook County. Provides victim centered 24/7 crisis intervention, advocacy and counseling and prevention. Fund request is to support the salaries and benefits of their Advocate and Bi-lingual Counselor. In the last 12 months 40 individuals received services from this agency. Page 10 of 15Attachment 1 Northwest Suburban Day Care Center: 2017 Recommendation: $15,250 Low-income families are provided high quality daycare for children ages 15 months to 5 years. Funding request is to help off-set their daily costs that the government programs do not cover. In the last 12 months, 33 children from low income families within Des Plaines were served by this program. Open Communities: 2018 Recommendation: $2,000 Open Communities is the only advocacy, education and organizing resource for tenants and landlords in Chicago's Northwest suburbs. Funding request is for the Landlord/Tenant Liaison Services. In the last 12 months, a total of 36 individuals received Landlord/Tenant liaison services through this program. Rainbow Hospice and Palliative Care: 2018 Recommendation: $2,500 Hospice and Palliative Care empowers people to live with dignity and hope while coping with illness, loss and the end of life. Funding request is for the Good Mourning Program, a bereavement program for children, teens, and families in which they participate in age-appropriate peer groups and guardians attend loss-specific groups, with a weekend Family Camp in September and a Holiday Gathering in December. In the last 12 months, a total of 42 individuals received services through this program. Self-Help Food Closet & Pantry of Des Plaines: 2018 Recommendation: $12,000 Provides food and clothing to Des Plaines residents in need. SHCP is managed by one part-time employee and the rest are volunteers. They rely solely on donations and fundraising. Funding request is to supplement SHCP's day-to-day operations and to ensure that clients are receiving adequate food throughout the year. Shelter, Inc.: 2018 Recommendation: $2,200 Provides 24-hour emergency and longer term care to children who are abused, neglected or in need of supervision. Runs the Healthy Families Program, which provides parenting education and support through home visits to first-time, low-income, at-risk parents for up to 5 years. Facilitates a 24-hour emergency hotline to offer immediate help or referrals. Fund request is for their Foster Care Program, the Healthy Families Program, Emergency Group Home for adolescents, Transitional Living Program and emergency hotline. Page 11 of 15Attachment 1 St. Mary’s Services 2018 Recommendation: $2,400 Provides maternity counseling, adoption services, and supportive services to women and teens facing unplanned pregnancies or experiencing anxiety, depression, or other mental health issues as a result of their pregnancy. Funds from the City of Des Plaines would help offset the costs for their Teen Parenting Program, which is designed to teach pregnancy and disease prevention, domestic violence/abuse prevention, and help to teach self-sufficiency to teen parents in high school. Teen Parenting Program is provided to District 214. Suburban Primary Health Care Council (Access to Care): 2018 Recommendation: $2,400 A non-profit health care program for low-income uninsured and under-insured people living in suburban Cook County that connects patients with primary health care services. Funding will cover the cost to enroll three residents of Des Plaines into the Access to Care program for one year. Currently 276 residents of Des Plaines are enrolled in this program. The Bridge Youth & Family Services 2018 Recommendation: $3,900 The Bridge's Crisis Intervention program provides services to Des Plaines youth who are runaway, locked-out, suicidal or homeless and need immediate intervention. The program successfully reunifies 95% of youth with their families. Without services to aid reunification many of these youth are at risk of entering the juvenile justice or child welfare systems. Funding request is for providing 24-hour/7 days a week on-call coverage for the Crisis Intervention Program. The Harbour, Inc.: 2018 Recommendation: $3,300 Provides shelter and crisis intervention for girls ages 12-21, transitional living for girls ages 16- 21, an independent living program for girls ages 16-21 and a teen mothers program in the Northwest Suburbs. Funding request is to offset the costs of providing essential services (i.e., housing, food, case management) for the housing programs. The Josselyn Center 2018 Recommendation: $4,000 Josselyn is the only outpatient psychiatric facility for Medicaid recipients in 375 square miles that is a licensed Medicaid and Medicare provider. Josselyn is the only area comprehensive mental health services provider, including medication monitoring, therapy/counseling, case management, and psychological testing and psychiatric evaluation for Medicaid, Medicare, Affordable Care Act insurance products, private insurance and private pay. They now provide psychiatric services at Page 12 of 15Attachment 1 Maine Township, filling the gap left behind by Maine Center. In the last 12 months, 59 Des Plaines residents have received services from this agency. The Salvation Army: Des Plaines Corps: 2018 Recommendation: $2,250 The Des Plaines Corps is offering two programs: a free service to match individuals searching for work with job opportunities and street outreach to the homeless offering Salvation Army resources. Funding request is to offset the costs of these programs. In the last twelve months both programs served a total of 101 residents. The Salvation Army Metro. Division PAI Program: 2018 Recommendation: $2,000 Funding is for Salvation Army’s Partner Abuse Intervention Program (PAIP) for men arrested for domestic violence The goal of the group is to protect the victim and challenge the attitudes and thinking of the offender. As of last year, 12 corporate Des Plaines residents were provided with Partner Abuse Intervention Program services. Page 13 of 15Attachment 1 Agency DP Residents Served in Specific Program Points % of DP Clients Served within Agency/Progr am Points Programs Budget Points Type of Service Offered Points Staff Performance Feedback Receives State Funding CDBG Funds Amount Requested Total Points Staff Funding Recomm. Advocate Lutheran General Older Adult Day Program 62 2 41.0%2 $6,000.00 4 1 2 Y N $6,000.00 11 $4,800.00 Alliance for Immigrant Neighbors 6 1 18.0%2 $3,000.00 4 4 2 N N $3,000.00 13 $3,000.00 Avenues to Independence 21 1 12.0%2 $497,900.00 2 4 2 Y N $2,500.00 11 $2,500.00 Bessie's Table 3,134 4 82.0%4 $7,700.00 4 1 3 N N $2,500.00 16 $2,500.00 Catholic Charities: Nourish Your Neighbor Program 13,386 4 47.5%2 $109,305.00 3 1 3 N N $5,000.00 13 $4,900.00 Center of Concern 2,459 4 30.9%2 $250,000.00 3 1 4 Y Y $15,000.00 14 $14,000.00 Children's Advocacy Center of North and NW Cook 26 1 3.0%1 $760,793.00 1 4 2 Y N $4,000.00 9 $3,150.00 Connections for the Homeless, Inc 40 1 5.0%1 $3,192,844.00 1 3 2 Y N $5,000.00 8 $3,200.00 Des Plaines Community Foundation 600 4 100.0%4 $20,000.00 4 3 4 N N $10,000.00 19 $6,000.00 Feed My Sheep-Des Plaines 2,112 4 80.0%4 $4,500.00 4 1 3 N N $3,500.00 16 $2,200.00 FISH of Park Ridge 22 1 36.0%2 $9,093.00 4 3 3 N N $1,500.00 13 $1,500.00 Five Loaves and Two Fishes at Trinity 960 4 90.0%4 $2,595.00 4 1 3 N N $800.00 16 $800.00 Hands-On Suburban Chicago 143 2 6.0%1 $390,542.00 2 4 2 Y N $2,000.00 11 $1,000.00 Journeys: The Road Home 70 2 7.0%1 $880,727.00 1 3 2 N N $5,000.00 9 $3,750.00 KAN-WIN 19 1 9.0%1 $92,000.00 4 3 2 Y N $3,500.00 11 $3,400.00 Kenneth Young Center 453 3 6.0%1 $1,575,937.00 1 1 3 y n $5,000.00 9 $3,850.00 Life Span 211 2 10.0%1 $3,066,308.00 1 3 2 Y N $5,000.00 9 $3,750.00 Maine Community Youth Assistance Foundation 3,600 4 45.0%2 $1,000.00 4 4 2 n n $1,000.00 16 $1,000.00 Maine-Niles Assoc. of Special Recreation 28 1 11.5%2 $500,000.00 2 4 2 n n $1,500.00 11 $1,300.00 Maryville Academy: Family Behavioral Health Clinic 97 2 24.4%2 $644,986.00 1 2 3 y n $30,000.00 10 $8,000.00 National Alliance for Mental Illness (NAMI CCNS)266 3 12.0%2 $441,079.00 2 2 2 n n $2,500.00 11 $2,500.00 North Shore Senior Center 2,228 4 9.4%1 $4,129,002.00 1 1 4 y n $10,000.00 11 $9,600.00 North West Housing Partnership 48 1 99.0%4 $7,000.00 4 4 4 n y $7,000.00 17 $6,500.00 Northwest Center Against Sexual Assault 40 1 5.0%1 $669,147.00 1 4 2 y n $3,000.00 9 $2,600.00 Northwest Suburban Day Care Center 33 1 82.0%4 $400,400.00 2 4 2 y n $20,000.00 13 $15,250.00 Open Communities 36 1 6.0%1 $177,216.00 3 4 4 y n $3,000.00 11 $2,000.00 Rainbow Hospice: Good Mourning Program 42 1 19.0%2 $100,650.00 3 4 2 n n $2,500.00 12 $2,500.00 Self-Help Closet and Pantry 5,430 4 68.0%3 $104,550.00 3 1 4 n n $12,000.00 15 $12,000.00 Shelter, Inc 104 2 3.0%1 $2,313,650.00 1 3 2 y n $3,000.00 9 $2,200.00 St. Mary's Services 7 1 16.0%2 $103,254.00 3 4 2 n n $5,000.00 12 $2,400.00 Suburban Primary Health Care Council 276 3 5.0%1 $3,240,000.00 1 4 2 n n $2,595.00 11 $2,400.00 The Bridge Youth and Family Services 23 1 8.0%1 $363,210.00 2 4 2 y n $5,000.00 10 $3,900.00 The Harbour 8 1 7.0%1 $2,067,035.00 1 3 2 y y $5,000.00 8 $3,300.00 The Josselyn Center 59 2 5.0%1 $2,268,580.00 1 2 3 y n $5,000.00 9 $4,000.00 The Salvation Army Des Plaines Corps 53 2 36.0%2 $70,686.00 4 4 3 y n $2,500.00 15 $2,250.00 The Salvation Army Metro. Division PAI Program 11 1 2.0%1 $143,900.00 3 4 2 y n $5,000.00 11 $2,000.00 $204,895.00 429 $150,000.00 Grey Columns for Informational Purposes Page 14 of 15Attachment 2 Residents Served Ranking Points Ranking Points Below 50 1 1 Agency Provides this Service 4 Below 250 2 2 Agencies Provide this Service 3 Below 500 3 3 Agencies Provide this Service 2 500 and over 4 4 + Agencies Provide this Service 1 % of DP Clients Served Ranking Points Below 10%1 Below 50%2 Below 75%3 75% and over 4 Program Budget Ranking Points Below $100,000 4 Below $250,0000 3 Below $500,000 2 $500,000 and over 1 Type of Services Youth Crisis Intervention Homeless Prevention/ Supportive Services Interim Shelter Emergency Shelter Provider Grief Support Services Sexual and Physical Assault Counseling for Minors Sexual Assault Counseling Domestic Violence Counseling Home Repairs Senior Programs Child Abuse Prevention Program Housing for Minors Adoption Services Residential programs for Adults with special needs Primary Health Care Food Resources Mental Health Services Special Recreation Services Subsidized Daycare Transportation for Seniors/Disabled Immigration Services Drug and Alcohol Prevention for Youth DV Counseling for Prepetrators Tenant and Landlord Advocacy Shelter, The Harbour Kenneth Young Center, North Shore Senior Center, Center of Concern, LGH Older Adult Services Connections for the Homeless (has to do an intake, leaves for entire day, but has a bed assigned to him for 6 months, males only) Maine Youth Community Assistance Foundation Salvation Army Metro. Division PAI Program Open Communities NW Center Against Sexual Assault KAN-WIN, Life Span DP Community Foundation, NW Housing Partnerships Shelter NW Suburban Day Care FISH, DP Community Foundation Alliance for Immigrant Neighbors St. Mary's Services Avenues to Independence Suburban Primary Health Care Bessie's Table, Self Help Closet & Pantry, Catholic Charities, Feed My Sheep, NW Compass, Five Loaves & Two Fish NAMI, The Josselyn Center, Maryville's Family Behavioral Health program Maine-Niles Special recreation Association Rainbow Hospice's Good Mourning Program Children's Advocacy Center Journeys the Road Home Bridge Youth & Family Services Connections for the Homeless, Center of Concern, Journeys the Road Home, Salvation Army DP Corps Type of Services Agencies providing the service 2. Each point is valued at $349.65. 1. To calculate the value of each point we divided $150,000 by the total amount of points received by the 36 agencies. How points were calculated Staff Performance Feedback on a scale of 1-4 Resident feedback, perceived need for program, quality of application and presentation. 3. No agency was given more than their request. 4. Staff took remaining amount available and divided it among the agencies for the final amount. Page 15 of 15Attachment 2 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: August 10, 2018 To: Mayor Bogusz and Aldermen of the City Council From: Michael G. Bartholomew, City Manager Subject: Discussion Regarding Downtown Holiday Decorations On the June 4th City Council Agenda, Staff requested City Council consensus to go out for bid for holiday decorations for the years 2018-2020. At that time, Alderman Brookman requested that this item be deferred for discussion until the following meeting on June 18th. Under the Community Services Committee portion of the June 18th meeting, a discussion took place on varying options to replace the downtown holiday tree lights. It was explained by Assistant Director of Public Works and Engineering Tim Watkins that we currently change one-third of the lights on the trees every year on a rotational basis. This allows for all tree lights to remain operational throughout the holiday season, while at the same time offering a cost-effective operation in that the schedule permits spending only $50,000 per year as opposed to incurring a $150,000 annual expense to change all lights on all trees in the downtown area. As a result of the discussions that took place in this regard, I have prepared a PowerPoint presentation of tree lighting options for your consideration. COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: July 30, 2018 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Community and Economic Development Director Johanna Bye, AICP, Senior Planner Subject: Discussion of Amendment to the Municipal Code to Allow for Beekeeping for Educational Purposes Issue: Section 5-3-1(H) of the Municipal Code prohibits the keeping of bees within ¼ of a mile of any residence, school, church or other place of public gathering within City limits. This effectively prevents most properties from having an apiary. Analysis: We have been asked by the Mount Prospect Park District to consider amending the text of Section 5-3-1(H) of the Municipal Code so that they may keep beehives for educational purposes at Friendship Park Conservatory. Because the park is surrounded by residences on all sides, the property is not permitted to have an apiary. The Mount Prospect Park District would use the apiary to educate visitors on the importance of honeybees, dangers to honeybees, and their conservation. Please note the following definitions of terms used throughout this memo: Apiary: The entire habitat where beehives are kept. Beehive: A structure intended for the housing of a bee colony. While many cities in the region prohibit beekeeping, a number do allow the keeping and maintaining of apiaries. A review of the policies of three communities is provided below. Evanston: • Beekeeping is permitted in all zoning districts. • Beekeepers must obtain a City Beekeeping License in order to keep and maintain a colony. • All hives must be enclosed by fencing with a secure gate and prominent signage warning of the presence of a hive. • A convenient water source shall be available to bees at all times so that bees do not congregate at swimming pools, pet water bowls, birdbaths or other water sources. • No more than eight (8) apiary sites are permitted per ward in the City. MEMORANDUM Page 1 of 2 Rolling Meadows: • Beekeepers must obtain a license from the city, to be renewed annually. • Apiaries shall be located only in a rear yard and at least 60 feet from a front lot line, ten feet from a side property line, and ten feet from a rear lot line. • Apiaries and beehives shall be permitted on the ground, rooftops or balconies of single family homes only (no multi-family/townhomes/etc.). • Beekeepers may not keep more than five beekeeping structures in their apiary. • Beekeepers shall ensure that no bee comb, wax or other materials are left upon the grounds of the beehive or apiary site. Beekeepers shall promptly store or dispose of any bee comb, wax or other materials which have been removed from the beehive in a sealed container or within a building or other bee proof enclosure. • Beekeepers shall ensure that a convenient source of water is available to honeybees. • Beekeepers shall monitor and maintain their colony or colonies so as not to become a nuisance. Skokie: • Permitted for single-family homes only. • Properties with honeybees must have a separation of at least 600 feet. • A maximum of five honeybee colonies are permitted per property. • Beekeepers must obtain a permit from the Health Department. • Applications require: o A scaled site plan of the proposed apiary; o A Certificate of Insurance from the property owner’s homeowner’s insurance company verifying that beekeeping is covered by the insurance policy; o Documentation of completion of an approved introductory beekeeping course; o Written consent from all neighbors on residential properties that abut the property with the proposed apiary location; o A properly executed hold harmless agreement with the Village. • Once the apiary is established, beekeepers must register their beehive(s) with the Illinois Department of Agriculture. Recommendations: Community and Economic Development staff recommends that the City Council amend the text of Section 5-3-1(H) of the Municipal Code so that certain properties may keep and maintain beehives, under the following conditions: • Up to four (4) beehives can be kept and maintained on approved properties. • The beehives must be used for educational purposes only. • The beehives must be located no closer than 250 feet from a residence. These conditions would allow the Mount Prospect Park District to keep bees at Friendship Park Conservatory, as well as other parks, schools, etc. that may also want to maintain an apiary for educational purposes. Should the keeping of bees prove successful under the above regulations, the City Council may consider eliminating the distancing requirement from residences, so that homeowners may also keep bees (as is permitted in other communities). It is requested that this request be reviewed and discussed by the Legal and Licensing Committee at the August 20, 2018 City Council meeting. Should the City Council wish to proceed with an amendment to the Municipal Code, an ordinance will be established for review. Please contact Senior Planner Johanna Bye at jbye@desplaines.org or 847-391-5392 with any questions. Page 2 of 2