Loading...
06/15/2015MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, JUNE 15, 2015 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Bogusz at 6:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, June 15, 2015. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Chester, Smith and Charewicz. Alderman Brookman arrived at 6:03 p.m. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Community and Economic Development Sakas, Senior Planner Mangum, Civil Engineer Peebles, Fire Chief Wax, Director of Human Resources Wing, Police Chief Kushner, Assistant Director of Public Works and Engineering Watkins and General Counsel Camillucci. EXECUTIVE Moved by Rodd, seconded by Smith, to go into Executive Session to discuss SESSION: Personnel. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. The City Council recessed at 6:02 p.m. The City Council reconvened at 7:09 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith and Charewicz. PRAYER AND The opening prayer was given by Pastor Gary Houdek of the Golf Road Baptist PLEDGE: Church, followed by the Pledge of Allegiance to the Flag of the United States of America. PRESENTATIONS: Des Plaines Arts Des Plaines Arts Council President Linda Traina addressed the City Council Council: expressing their appreciation for the continuation of support by the City of Des Plaines. A scholarship was presented to 9 winners of the 2015 Arts Council Scholarships. Rebranding: A presentation was made by Mr. Ed Barlow, Account Manager, of Northstar Destinations for the City of Des Plaines and answered questions from the Aldermen. Page 2 of 11 6/15/15 Rebranding: Moved by Charewicz, seconded by Haugeberg, to direct Staff to move forward (Cont'd) and begin the process of obtaining buy -in from the stakeholders. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Rodd, Chester, Smith, Charewicz NAYS: 2-Sayad, Brookman ABSENT: 0 -None Motion declared carried. CITIZEN PART.: CITY CLERK ANNOUNCEMENTS: CONSENT AGENDA: Resident Wayne Serbin addressed the City Council congratulating the City Manager on his recent marriage and wished a happy birthday to Aldermen Robinson and Sayad; he attended the 6th Ward meeting and a discussion took place regarding a developer who wanted to create an entertainment district where the theater is; Mr. Serbin suggested that the City not rush into creating the entertainment district using eminent domain; the City should fill Metropolitan Square first. City Clerk Ludwig made the following announcements: • Welcomed the students from Maine West High School who are participating in the annual Clinical Government class; • Thanked the Special Events Commission for the Taste of Des Plaines; • Des Plaines Youth Commission started their Co-Rec Softball season; • The Freedom of Information Act Request software program will be rolled out on Wednesday, July 1, 2015 and is listed on the City's website; • City Hall will be closed on Friday, July 3, 2015 in observance of the Fourth of July holiday; and • The next City Council meeting is scheduled for Monday, July 6, 2015. Motion by Haugeberg, seconded by Robinson, to establish the Consent Agenda except for Items 3, 3a, 4, 5, 5a, 8 and 8a. Motion declared carried. Motion by Rodd, seconded by Smith, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 5 -Robinson, Rodd, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 3 -Haugeberg, Sayad, Brookman Motion declared carried. Minutes were approved; Staff recommendations and requests were approved; Resolutions R-106-15 and R-107-15 were adopted; and Ordinances M-13-15, Z-19-15 and Z-20-15 were adopted. MINUTES: Moved by Rodd, seconded by Smith, to approve minutes of the Executive Consent Session of City Council meeting held June 1, 2015. Motion declared carried as Agenda approved unanimously under Consent Agenda. Moved by Rodd, seconded by Smith, to approve minutes of the Regular APPROVE PREVAILING WAGE ORDINANCE: Resolution R-110-15 ADVERTISE BID/ MUNICIPAL ELECTRIC AGGREGATION — ELECTRIC SUPPLY: AWARD BID/ 2015 PARKING STRUCTURE MAINTENANCE REPAIRS: Resolution R-105-15 Page 3 of 11 6/15/15 Meeting of City Council held June 1, 2015 as published. Motion declared carried as approved unanimously under Consent Agenda. Attorney Camillucci answered questions from the Aldermen. Moved by Sayad, seconded by Robinson, to approve Prevailing Wage Ordinance for Laborers, Mechanics, and Other Workers who are Employed in the Performance of Public Works Projects as Required by the Illinois Prevailing Wage Act; and adopt Resolution R-110-15, A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES IN THE CITY OF DES PLAINES. Upon roll call, the vote was: AYES: 6 -Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS : 1 -Brookman ABSENT: 1-Haugeberg Motion declared carried. City Manager Bartholomew answered questions from the Aldermen. Civil Engineer Peebles explained the bid process and answered questions from the Aldermen. Following discussion, moved by Sayad, seconded by Rodd, to authorize the City Clerk to advertise for bid Municipal Electric Aggregation — Electric Supply. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith NAYS: 2 -Brookman, Charewicz ABSENT: 0 -None Motion declared carried. City Manager Bartholomew, Director Sakas and General Counsel Camillucci answered questions from the Aldermen. Moved by Brookman to reject all bids. There was no second, and the motion was not considered. Moved by Charewicz, seconded by Robinson, to award bid for 2015 Parking Structure Maintenance Repairs Contract to lowest responsible bidder J. Gill and Company, 236 East 161st Place, Suite A, South Holland, Illinois 60473, in the amount of $359,923.00 (Budgeted Funds — TIF 1 Fund/R&M Buildings & Structures Account); and adopt Resolution R-105-15, A RESOLUTION APPROVING A CONTRACT WITH J. GILL AND COMPANY FOR PARKING STRUCTURE REPAIRS. Upon roll call, the vote was: AYES: 6-Haugeberg, Robinson, Rodd, Sayad, Smith, Charewicz NAYS: 2 -Brookman, Chester ABSENT: 0 -None Motion declared carried. APPROVE GRANT RECIPIENTS/ 2015 SOCIAL SERVICES PROGRAM: Consent Agenda Resolution R-106-15 AWARD BID/ 2015 CITY HALL LOWER ROOF/ MASONRY Page 4 of 11 6/15/15 Moved by Rodd, seconded by Smith, to concur with Staff recommendation to approve Grant Recipients for 2015 Social Services Program Funding in a not - to -exceed amount of $90,000.00 (Budgeted Funds — Health & Human Services/Subsidies and Incentives) as follows: Avenues to Independence Bessie's Table CEDA (Community Economic Development Association) Northwest Self Help Center Children's Advocacy Center of Northwest Cook County Connections for the Homeless Des Plaines Community Foundation Feed My Sheep Des Plaines, Inc. HandsOn Suburban Chicago JOURNEYS — The Road Home Korean American Women in Need (KAN-WIN) Kenneth Young Center Life Span Maryville Academy: The Jen School MCYAF (Maine Community Youth Assistance Foundation) NAMI (National Alliance for Mental Health) North Shore Senior Center Northwest Center Against Sexual Assault Northwest Suburban Day Care Center Rainbow Hospice and Palliative Care Self -Help Food Closet & Pantry of Des Plaines Shelter, Inc. Suburban Primary Health Care Council (Access To Care) The Center of Concern The Harbour, Inc. The Bridge Youth & Family Services The Salvation Army (Community Counseling Center) The Salvation Army (The Des Plaines Corps Jobs Program) Total $ 1,000.00 2,300.00 3,000.00 2,450.00 3,500.00 3,000.00 1,200.00 500.00 4,000.00 1,000.00 2,100.00 1,700.00 500.00 300.00 2,500.00 9,000.00 2,750.00 10,000.00 2,500.00 12,000.00 2,000.00 2,100.00 11,000.00 1,500.00 1,600.00 4,500.00 2,000.00 $90,000.00 and adopt Resolution R-106-15, A RESOLUTION AUTHORIZING THE DISBURSEMENT OF SOCIAL SERVICES FUNDS TO TWENTY-SEVEN SOCIAL SERVICE AGENCIES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Rodd, seconded by Smith, to concur with Staff recommendation to award bid for the 2015 City Hall Lower Roof and Masonry Repairs contract to A-1 Roofing Company, 1425 Chase Avenue, Elk Grove Village, Illinois 60007 in the amount of $255,600 (Budgeted Funds — Facilities & Grounds REPAIRS: Consent Agenda Resolution R-107-15 AWARD BID/ 2015 CITY HALL SECOND FLOOR REMODELING: Resolution R-108-15 AUTHORIZE BID/ INFO. TECH./ PALO ALTO FIREWALLS: Consent Agenda AUTHORIZE BID/ NORTHWEST WATER COM. CONVEYANCE LINE: Consent Agenda ORDINANCE M-13-15 AMEND CITY CODE/ CHAPTER 5, TITLE 2/ HOMELAND SECURITY AND EMA: Consent Agenda Page 5 of 11 6/15/15 Maintenance); and further recommend to adopt Resolution R-107-15, A RESOLUTION APPROVING A CONTRACT WITH A-1 ROOFING COMPANY FOR ROOF AND MASONRY WORK AT CITY HALL. Motion declared carried as approved unanimously under Consent Agenda. Director Sakas answered questions from the Aldermen. Moved by Charewicz, seconded by Haugeberg, to award bid for the 2015 City Hall Second Floor Remodeling contract to lowest responsible bidder, Kee Construction, LLC, 11002 S. Whipple Avenue, Chicago, Illinois 60655 in the amount of $142,660.00 (Source of Funding — Asset Forfeiture Funds and R&M Buildings & Grounds); and adopt Resolution R-108-15, A RESOLUTION APPROVING AN AGREEMENT WITH KEE CONSTRUCTION, LLC, FOR REMODELING THE SECOND FLOOR OF CITY HALL. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 1 -Brookman ABSENT: 0 -None Motion declared carried. Moved by Rodd, seconded by Smith, to concur with Staff recommendation to authorize City Clerk to advertise for bid Palo Alto Firewalls. Motion declared carried as approved unanimously under Consent Agenda. Moved by Rodd, seconded by Smith, to concur with Staff recommendation to authorize City Clerk to advertise for bid Northwest Water Commission Conveyance Line. Motion declared carried as approved unanimously under Consent Agenda. Moved by Rodd, seconded by Smith, to adopt Ordinance M-13-15, AN ORDINANCE AMENDING CHAPTER 5 OF TITLE 2 OF THE CITY CODE REGARDING THE CITY HOMELAND SECURITY AND EMERGENCY MANAGEMENT AGENCY. Motion declared carried as approved unanimously under Consent Agenda. ORDINANCE Z-19-15 SIGN VARIATIONS/ 901 WEST OAKTON ST.: Consent Agenda ORDINANCE Z-20-15 COND. USE/ 435 S. DES PLAINES RIVER RD.: Consent Agenda WARRANT REGISTER: CITYWIDE TEXT AMENDMENT/ ZONING ORDINANCE: Page 6 of 11 6/15/15 Moved by Rodd, seconded by Smith, to adopt Ordinance Z-19-15, AN ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTION 11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO ALLOW THE ERECTION OF WALL AND POLE SIGNS AT 901 W. OAKTON STREET, DES PLAINES, ILLINOIS (CASE #15-021-V). Motion declared carried as approved unanimously under Consent Agenda. Moved by Rodd, seconded by Smith, to adopt Ordinance Z-20-15, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF CLASS B RESTAURANT WITH DRIVE-THROUGH FACILITY IN THE C-3 ZONING DISTRICT AT 435 SOUTH DES PLAINES RIVER ROAD, DES PLAINES, ILLINOIS (CASE #15 -022 -CU). Motion declared carried as approved unanimously under Consent Agenda. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Smith, Chair City Manager Bartholomew answered questions from the Aldermen. Moved by Rodd, seconded by Chester, to recommend to the City Council approval of the June 15, 2015 — Warrant Register, in the total amount of $3,021,101.86; and further recommend that Resolution R-109-15 be adopted at appropriate time this evening. Motion declared carried. Alderman Sayad stated that he objects to paying invoices (total amount $27,187.07) from Holland & Knight because we could get them cheaper by an outside or in house service. COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair Senior Planner Mangum reviewed his Memorandum of May 28, 2015 regarding a City -initiated petition for Text Amendments to the City of Des Plaines 1998 Zoning Ordinance, as amended, involving various Articles as a part of the Zoning Ordinance codification process. The Text Amendments will address a number of internal and external inconsistencies between the Zoning Ordinance, previously adopted Text Amendments, and the City Code. Moved by Haugeberg, seconded by Sayad, to recommend to the City Council approval of Ordinance Z-14-15 at appropriate time this evening. Motion declared carried. VARIATIONS/ Deferred from May 18, 2015 City Council Agenda to June 1, 2015 City Page 7 of 11 6/15/15 751 GRACELAND Council Agenda and then to June 15, 2015 by petitioner request AVE.: Senior Planner Mangum reviewed his Memorandum of June 4, 2015 regarding petitioner, Over the Rainbow, request for variations to the 1998 City of Des Plaines Zoning Ordinance, as amended, to construct a multi -family residential building in the R-4 Zoning District with the following variations: (1) to Section 9.7 to allow 35 parking spaces, instead of not less than 80; (2) to Section 7.2- 7.D to allow 40 1 -bedroom dwelling units on a lot of 22,044 square feet, instead of not less than 28,000 square feet; and (3) to Section 7.2-7.D to allow a rear yard (east) setback of 25', instead of not less than approximately 27.7'. At its April 14, 2015 meeting, the Zoning Board of Appeals approved (6-0) the Standard Variation for reduced rear -yard building setback. The Zoning Board of Appeals recommended (6-0) approval of Major Variations for lot area and number of parking spaces subject to conditions. General Counsel Camillucci explained possible use of the property after 30 years regarding parking spaces. Mr. Eric Huffman, Executive Director for Over the Rainbow, addressed the Committee of the Whole giving the history of 10 properties developed by his organization and answered questions from the Aldermen. Ms. Virginia Case, Development Consultant for Over the Rainbow addressed the Committee of the Whole regarding projects which have existed for 30 years. Resident Wayne Serbin asked what would happen to the property after 30 years; schools have closed down. Mr. Huffman answered questions from the Aldermen regarding funding sources. Resident Graham Hills addressed the Committee of the Whole reiterating his concerns regarding parking. Mr. Richard Arthur, Jr., a lifelong resident of Des Plaines, addressed the Committee of the Whole stating people who have special needs don't drive; Des Plaines has an opportunity to help people. Mr. Michael Locasio addressed the Committee of the Whole commenting on the accomplishments by Over the Rainbow which has been in existence for 41 years; there is a wait list of 300 people; he wants to be part of the community to shop and spend time at events. Mr. Steve Smook addressed the Committee of the Whole stating that there are parking issues around his property which is next to the proposed building. Senior Planner Mangum answered questions from the Aldermen. SIGN VARIATIONS/ 2434-2454 EAST DEMPSTER ST.: UPDATED PLAN/ 783-841 LEE ST.: Page 8 of 11 6/15/15 Moved by Rodd, seconded by Robinson, to recommend to the City Council approval of Ordinance Z-17-15 at appropriate time this evening. Motion declared FAILED. Aldermen Rodd, Robinson and Charewicz agreed. Aldermen Haugeberg, Sayad, Brookman, Chester and Smith did not agree. Senior Planner Mangum reviewed his Memorandum of May 26, 2015 regarding Petitioner Imperial Realty Company's request for Variations to Table 11.6.B of the 1998 City of Des Plaines Zoning Ordinance, as amended: (1) to allow a 7'- 6" tall monument sign instead of a maximum height of 5'; (2) to allow a monument sign with an approximately 0 -foot setback, instead of not less than 5'; and (3) to Section 11.4-7 to allow a monument sign without the required 3 - feet landscaping requirement at the base of the sign. At its May 26, 2015 meeting, the Zoning Board of Appeals recommended (7-0) that the City Council approve the Major Variations for the monument sign height, setback, and base landscaping requirement, subject to a condition of approval. Moved by Chester, seconded by Sayad, to recommend to the City Council approval of Ordinance Z-21-15 at appropriate time this evening. Motion declared carried. Community and Economic Development Director Sakas reviewed his Memorandum of June 3, 2015 regarding consideration of an Updated Petition by Lexington Homes: Map Amendment, Preliminary Planned Unit Development (PUD) and Tentative Plat of Subdivision at: 783-841 Lee Street, (Located between Lee and Center Streets), Case #14 -073 -PUD -SUB -MAP. Director Sakas stated that Resolution R-111-15 would remand the Updated Petition back to the Plan Commission for rehearing and answered questions from the Aldermen. Mr. Jeff Spero, Treasurer for Immanuel Lutheran Church, addressed the Committee of the Whole stating his concerns regarding parking and objects to the project. Ms. Christine Schap, Chairman of Immanuel Lutheran Church, addressed the Committee of the Whole stating her concerns regarding this project and parking issues which may impact the church; she suggested the City purchase the property and use it for community events. She urged the City Council to vote it down. Moved by Haugeberg, seconded by Robinson, to recommend to the City Council to DENY approval of Resolution R-111-15 at appropriate time this evening. Motion declared FAILED. Aldermen Haugeberg, Robinson, Brookman and Chester agreed. Aldermen Rodd, Sayad, Smith and Charewicz did not agree. Moved by Smith, seconded to Rodd, to recommend to the City Council approval of Resolution R-111-15 at appropriate time this evening. Motion 783-841 LEE ST.: (Cont'd) BUSINESS ASSISTANCE PROGRAM MODIFICATIONS: NEW BUSINESS: WARRANT REGISTER: Resolution R-109-15 CITYWIDE TEXT AMENDMENT/ ZONING ORDINANCE: Ordinance Z-14-15 Page 9 of 11 6/15/15 declared FAILED. Aldermen Rodd, Sayad, Smith and Charewicz agreed. Aldermen Haugeberg, Robinson, Brookman and Chester did not agree. Economic Development Coordinator Pruss reviewed a Memorandum from Director Sakas dated May 28, 2015 regarding Business Assistance Program Modifications — Multi -Unit Retail Grant Program. Moved by Sayad, seconded by Brookman, to DEFER Resolution R-101-15 Business Assistance Program Modifications — Multi -Unit Retail Grant Program to the July 20, 2015 Regular City Council Meeting. Motion declared carried. MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Moved by Smith, seconded by Chester, to concur with recommendation of Committee of the Whole to adopt Resolution R-109-15, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,021,101.86. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Alderman Sayad stated that he objects to paying invoices (total amount $27,187.07) from Holland & Knight because we could get them cheaper by an outside or in house service. Moved by Charewicz, seconded by Brookman, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-14-15, AN ORDINANCE AMENDING THE TEXT OF THE CITY ZONING ORDINANCE AND CODIFYING THE ZONING ORDINANCE AS TITLE 12 OF THE CITY CODE (CASE 15 -005 -TA). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. VARIATIONS/ Moved by Chester, seconded by Sayad, to DENY approval of Ordinance 2-17- 751 GRACELAND 15, AN ORDINANCE APPROVING MAJOR VARIATIONS FOR THE AVE.: CONSTRUCTION OF A MULTI -FAMILY RESIDENTIAL BUILDING AT 751 GRACELAND AVENUE, DES PLAINES, ILLINOIS (CASE #15-013-V). Ordinance Z-17-15 SIGN VARIATIONS/ 2434-2454 EAST DEMPSTER ST.: Ordinance Z-21-15 UPDATED PLAN/ 783-841 LEE ST.: Resolution R-111-15 BUSINESS ASSISTANCE PROGRAM MODIFICATIONS: Page 10 of 11 6/15/15 Upon roll call, the vote was: AYES: 5-Haugeberg, Sayad, Brookman, Chester, Smith NAYS: 3 -Robinson, Rodd, Charewicz ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Brookman, to concur with recommendation of Committee of the Whole to place on First Reading Ordinance Z-21-15, AN ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTIONS 11.4-7, 11.5-2.C, AND 11.6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE TO ALLOW THE INSTALLATION OF A MONUMENT SIGN AT 2434 AND 2454 E. DEMPSTER STREET, DES PLAINES, ILLINOIS (CASE #15-028-V). Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Rodd, to adopt Resolution R-111-15, A RESOLUTION REMANDING TO THE PLAN COMMISSION AN APPLICATION FOR A ZONING MAP AMENDMENT AND A PRELIMINARY PLAT OF PLANNED UNIT DEVELOPMENT FOR 783-841 LEE STREET, DES PLAINES, ILLINOIS (CASE #14 -073 -PUD -SUB -MAP). Upon roll call, the vote was: AYES: 3 -Rodd, Smith, Charewicz NAYS: 5-Haugeberg, Robinson, Sayad, Brookman, Chester ABSENT: 0 -None Motion declared carried. Alderman Sayad requested Leave of the Body to change his vote from "Nay" to "Aye". There were no objections. Following Alderman Sayad's change in his vote, the vote was: AYES: 5 -Rodd, Sayad Smith, Charewicz, Bogusz NAYS: 4-Haugeberg, Robinson, Brookman, Chester ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Rodd, to DEFER Resolution R-101-15 Business Assistance Program Modifications — Multi -Unit Retail Grant Program to the July 20, 2015 Regular City Council Meeting. Motion declared carried. Page 11 of 11 6/15/15 Resolution R-101-15 ADJOURNMENT: Moved by Haugeberg, seconded by Rodd, that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 11:09 p.m. APPROVED BY ME THIS R O (2)114-4; G oria J. Ludwig, MMC - C Y CLERK