08/17/2015CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, AUGUST 17, 2015
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:00 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, August 17, 2015.
ROLL CALL: Roll call indicated the following Aldermen physically present: Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman
Brookman arrived at 6:06 p.m.
Also present were: City Manager Bartholomew, Assistant Director of Finance Broinber, Director of
Community and Economic Development Sakas, Economic Development Coordinator Pruss, Senior
Planner Mangum, Director of Public Works and Engineering Oakley, Fire Chief Wax, Police Chief
Kushner, and General Counsel Friedman.
ALLOW
ALDERMAN TO
PARTICIPATE BY
TELEPHONE
CONFERENCE:
EXECUTIVE
SESSION:
PRAYER AND
PLEDGE:
Mayor Bogusz announced that a quorum is physically present and that Alderman
Haugeberg wanted to attend this meeting by telephone conference due to a family
emergency. Pursuant to the Open Meetings Act, a majority of the City Council
may allow Alderman Haugeberg to attend this meeting by telephone conference.
Moved by Sayad and seconded to allow Alderman Haugeberg to attend this
meeting by telephone conference. Upon roll call, the vote was:
AYES: 6 -Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 2-Haugeberg, Brookman
Motion declared carried.
Moved by Sayad and seconded to go into Executive Session to discuss Probable
or Imminent Litigation. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Brookman
Motion declared carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:11 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz.
The opening prayer was given by City Clerk Ludwig, followed by the Pledge of
Allegiance to the Flag of the United States of America.
PRESENTATION:
CITIZEN PART.:
CITY CLERK
ANNOUNCEMENTS:
CONSENT
AGENDA:
MINUTES:
Consent
Agenda
ADVERTISE BID/
LEAK
Page 2 of 9 8/17/15
Economic Development Coordinator Pruss presented regarding Metropolitan
Square Public Outreach results from working with consultant The Lakota Group
to prepare designs for the renovation of the public plaza at Metropolitan Square.
Mr. Kevin Clark of The Lakota Group addressed the City Council and answered
questions from the Aldermen.
Resident Wayne Serbin addressed the City Council commenting on the theater
in the old Masonic Lodge building and others from the past.
Resident Wayne Serbin addressed the City Council asking for support of House
Bill 1653 which would provide for hearing aids as a benefit of Medicare; contact
Congressman Jan Schakowsky to express your support for or against the bill.
Resident Mark Allen addressed the City Council commenting on flooding issues
in the Big Bend area and requested a policy in writing regarding terms that affect
properties and condemnation. Director of Public Works and Engineering Oakley
responded to Mr. Allen's comments and explained the variation process.
City Clerk Ludwig thanked the VFW Post 2992 for hosting an event recognizing
the '70th Anniversary of the end of World War II at Lake Park and donating a park
bench and tree in honor and memory of the late Cliff Hagedorn who served our
country and the City of Des Plaines. City Hall will be closed on Monday,
September 7, 2015 in observance of Labor Day. The next City Council meeting
will take place on Tuesday, September 8, 2015.
Motion by Rodd and seconded to establish the Consent Agenda, except for Item
9. Motion declared carried.
Motion by Brookman and seconded to approve the Consent Agenda. Upon roll
call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Minutes were approved; Staff recommendations and requests were approved;
Ordinance M-17-15 was placed on First Reading; Resolutions R-145-15, R-146-
15, R-147-15, R-148-15, and R-149-15 were adopted; and Ordinance M-15-15
was adopted.
Moved by Brookman and seconded to approve Minutes of the Regular Meeting
of the City Council held August 3, 2015, as published. Motion declared carried
as approved unanimously under Consent Agenda.
Moved by Brookman and seconded to concur with Staff recommendation to
authorize City Clerk to advertise for bid the Leak Detection of Water Mains and
`i'
DETECTION
WATER MAINS/
ASSESS VALVES:
Consent
Agenda
AUTHORIZE
DISPOSAL OF
OBSOLETE/
SURPLUS
VEHICLES:
Consent
Agenda
Ordinance
M-17-15
APPROVE
FACADE
IMPROV.
PROGRAM
REIMBURSEMENT/
6 NORTH RIVER
RD.:
Consent
Agenda
Resolution
R-145-15
APPROVE
PURCHASE/
GEAR/ FIRE
DEPT.:
Consent
Agenda
Resolution
R-146-15
APPROVE FIRST
ONE-YEAR
RENEWAL/
CONTRACTUAL
SIDEWALK
SNOW
REMOVAL:
Consent
Page 3 of 9 8/17/15
Assessment of Valves with a bid opening date of September 4, 2015 at 10:00 a.m.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Brookman and seconded to concur with Staff recommendation to
authorize Disposal of Obsolete or Surplus City Vehicles through Obenauf
Auction Service, Inc., 810 Magna Drive, Round Lake, IL; and further recommend
to place on First Reading Ordinance M-17-15, AN ORDINANCE
AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY OWNED
BY THE CITY OF DES PLAINES. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman and seconded to concur with Staff recommendation to
approve Facade Improvement Program Reimbursement in the amount of
$19,603.00 for Property Located at 6 North River Road (Budgeted Funds -
Econolnic Development/Subsidy -Business Assistance); and further recommend
to adopt Resolution R-145-15, A RESOLUTION APPROVING A BUSINESS
ASSISTANCE PROGRAM GRANT FOR FACADE REHABILITATION AT 6
N. RIVER ROAD. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Brookman and seconded to concur with Staff recommendation to
approve the Purchase of Fourteen (14) Sets of Firefighting Turnout Gear from
Low -Quote Vendor, W.S. Darley Company, 325 Spring Lake Drive, Itasca, IL in
the amount of $2,625 per set for a total of $36,750 plus freight charges as part of
the Fire Department' s Annual Gear Replacement Program (Budgeted Funds -
Equipment Replacement Fund/Fire Equipment Replacement/Equipment <
$5,000.00); and further recommend to adopt Resolution R-146-15, A
RESOLUTION APPROVING THE PURCHASE OF FIREFIGHTING TURN-
OUT GEAR FROM W.S. DARLEY COMPANY. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Brookman and seconded to concur with Staff recommendation to
approve the First of Two Allowable One -Year Renewal Terms for Contractual
Sidewalk Snow Removal (November 1, 2015 to April 15, 2016) with All
Cleaners, Inc., 632 Executive Drive, Willowbrook, IL at 2014 Rates in the
amount of $95,000.00 (Budgeted Funds - TIF #I/City Maintenance/Street
Maintenance Miscellaneous Contractual Services); and further recommend to
adopt Resolution R-147-15, A RESOLUTION APPROVING THE RENEWAL
OF A CONTRACT WITH ALL CLEANERS, INC., FOR SIDEWALK SNOW
Page 4 of 9 8/17/15
Agenda REMOVAL WORK. Motion declared carried as approved unanimously under
Consent Agenda.
Resolution
R-147-15
APPROVE FIRST
ONE-YEAR
RENEWAL/
CONTRACTUAL
SNOW PLOWING:
Consent
Agenda
Resolution
R-148-15
AWARD BID/
2015-2017
HOLIDAY
DECORATING
PROGRAM
CONTRACT:
Consent
Agenda
Resolution
R-149-15
Moved by Brookman and seconded to concur with Staff recommendation to
approve the First of Two Allowable One -Year Renewal Terms for Contractual
Snowplowing to G&L Contractors, Inc., 7401 N. St. Louis Avenue, Chicago, IL
at 2014 Rates in the amounts of $75,000.00 (Street and Grounds Maintenance)
and $100,000.00 (Budgeted Funds - Street Maintenance/Miscellaneous
Contractual Services); and further recommend to adopt Resolution R-148-15, A
RESOLUTION APPROVING THE RENEWAL OF A CONTRACT WITH
G&L CONTRACTORS, INC. FOR SNOW REMOVAL WORK. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Brookman and seconded to concur with Staff recommendation to
award bid of the 2015-2017 Holiday Decorating Program Contract to B&B
Holiday Decorating, 170 Touhy Court, Des Plaines, IL in the first year amount
of $33,137.00 and Charges for Additional Light Strands and Garland Units to
Cost $28.00 and $145.00, respectively (Budgeted Funds - TIF #1 Subsidy -
Winter Decoration Account); and further recommend to adopt Resolution R-149-
15, A RESOLUTION APPROVING A CONTRACT WITH B&B HOLIDAY
DECORATING, FOR THE HOLIDAY DECORATING PROGRAM. Motion
declared carried as approved unanimously under Consent Agenda.
ADVERTISE BID/ Moved by Brookman and seconded to authorize City Clerk to advertise for bid
REMODELING the Remodeling or Replacement of Three (3) Existing Monument Signs Located
OR in Front of the City's Fire Stations. Motion declared carried.
REPLACEMENT
OF THREE
MONUMENT
SIGNS/ FIRE
STATIONS:
ORDINANCE
M-15-15
ADOPT POTABLE
GROUNDWATER
USE
RESTRICTION/
509 NORTH
THIRD AVE.:
Consent
Agenda
Moved by Brookman and seconded to adopt Ordinance M-15-15, AN
ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS A
POTABLE WATER SUPPLY BY THE INSTALLATION OR USE OF
POTABLE WATER SUPPLY WELLS OR BY ANY OTHER METHOD AT
509 NORTH THIRD AVENUE IN THE CITY OF DES PLAINES. Motion
declared carried as approved unanimously under Consent Agenda.
k
COMMISSION
APPOINTMENTS:
Page 5 of 9 8/17/15
LIBRARY BOARD OF TRUSTEES
Denise Hudec -Term to Expire 06/30/2017
Patricia Thompson -Term to Expire 06/30/2019
Ms. Hudec and Ms. Thompson introduced themselves to the City Council.
SPECIAL EVENTS COMMISSION
Cindy Yelich -Term to Expire 08/31/2018
COMMISSION BOARD OF FIRE & POLICE COMMISSION
REAPPOINTMENTS: D. Michael Albrecht -Term to Expire 04/30/2018
WARRANT
REGISTER:
FINAL PLAT/
SUBDIVISION/
200 EAST TOUHY
AVE.:
ECONOMIC DEVELOPMENT COMMISSION
Cortney Anderson-Wascher -Term to Expire 12/31/2015
Anthony Bottalla - Term to Expire 04/30/2019
Patrick Devereaux -Term to Expire 04/30/2019
LIBRARY BOARD OF TRUSTEES
Kristen Graack -Term to Expire 06/30/2019
Gregory Sarlo -Term to Expire 06/30/2019
SPECIAL EVENTS COMMISSION
Brian Wolf -Term to Expire 08/31/2018
Carol Shannon -Term to Expire 08/31/2019
Luis Contreras -Term to Expire 08/31/2019
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Moved by Rodd and seconded to recommend to the City Council approval of the
August 17, 2015 — Warrant Register, in the total amount of $3,267,671.54; and
further recommend that Resolution R-150-15 be adopted at appropriate time this
evening. Motion declared carried.
Alden -nen Robinson, Sayad and Chester did not agree to approve the payment to
McGuireWoods Consulting, LLC in the amount of $2,100.00 (Line 17, Elected
Office of the Warrant Register).
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Senior Planner Mangum reviewed his Memorandum dated July 28, 2015
regarding a Final Plat of Subdivision at 200 East Touhy Avenue, Case #15 -018 -
SUB requested by Petitioner International Airport Centers, LLC, 1849 Green Bay
Road, Suite 430, Highland Park, IL 60035. The Petitioner is requesting a Final
Plat of Subdivision of an existing lot to result in a total of 2 lots (13.038 acres
and 3.818 acres). On July 27, 2015, the Plan Commission held a public hearing
to consider the above -referenced final plat of subdivision. There was no
200 EAST TOUHY
AVE.:
(Cont'd)
MAP
AMENDMENT/
800 EAST
NORTHWEST
HIGHWAY:
MAJOR
VARIATIONS/
PARKING AND
SIGNAGE/ 2074
MANNHEIM RD.:
Page 6 of 9 8/17/15
comment from the public at the hearing. After reviewing the plat and considering
the facts of the case, the Plan Commission voted (3-0) to recommend approval of
the Final Plat of Subdivision. Staff also recommended approval of the
subdivision.
Moved by Chester and seconded to recommend to the City Council approval of
Resolution R-151-15 at appropriate time this evening. Motion declared carried.
Senior Planner Mangum reviewed his Memorandum dated July 28, 2015
regarding consideration by petitioner Four Peaks LLC of a Map Amendment
from M-2 to R-4 and Preliminary Planned Unit Development and Tentative Plat
for Multi -Family Residential and Townhome Development at 800 East
Northwest Highway, Case # 15 -024 -MAP -SUB -PUD. The Plan Commission,
after having heard and fully considered the evidence, voted (3-0) to recommend
approval of the Conditional Use permit and Major Variation with conditions of
approval and Staff concurrence.
Senior Planner Mangum and Director of Community and Economic
Development Sakas answered questions from the Aldermen.
Attorney Bob Kenny of Schain Banks Kenny & Schwartz Ltd., Chris Coleman
and Javier Millan of Kenig, Lindgren, O'Hara, Aboona, Inc. answered questions
from the Aldermen.
Mr. Jason Wiesbrock of Spaceco answered questions from the Aldermen.
Resident Wayne Serbin addressed the Committee of the Whole asking about rent
for various sizes of apartments and commenting about developments in the area.
Resident John Malloy addressed the Committee of the Whole commenting that
the project does not belong on this property.
Moved by Haugeberg and seconded to recommend to the City Council to DENY
the approval of Resolution R-151-15.
Moved by Chester and seconded to adopt a substitute motion to DEFER
Ordinance Z-25-15 to the next Regular City Council meeting of September 8,
2015. Motion declared carried. Alderman Haugeberg did not agree.
Senior Planner Mangum reviewed his Memorandum dated July 29, 2015
regarding an application by petitioner Steve Osborne, 777 Lake Zurich Road,
Suite 200, Barrington, IL 60010 of Major Variations for Parking and Signage at
2074 Mannheim Road, Case # 15-039-V. Petitioner is requesting Variations to
Section 12-11-6.B and 12-9-7 of the 1998 City of Des Plaines Zoning Ordinance
as amended: (1) to allow two 7'-6" tall monument sign instead of a maximum
height of 5'; and (2) to allow an industrial use (Commercial Storage) with 67
parking spaces, instead of not less than 119 parking spaces. At its July 27, 2015
meeting, the Zoning Board of Appeals recommended (5-0) that the City Council
Page 7 of 9 8/17/15
2074 MANNHEIM approve the Major Variation for a reduction in parking and recommended (5-0)
RD.: that the City Council deny the variation for the height of the monument signs.
(Cont'd) Staff recommended denial of the requested sign height variations and approval
of the requested parking variation.
Mr. Steve Mundshenk on behalf of petitioner Steve Osborne addressed the
Committee of the Whole answering questions from the Aldermen.
Moved by Chester and seconded to recommend to the City Council to amend
Ordinance Z-26-15 granting two variances at appropriate time this evening.
Motion declared FAILED. Aldermen Haugeberg, Sayad, Brookman and Chester
agreed. Alden -nen Robinson, Rodd, Smith and Charewicz did not agree.
Moved by Smith and seconded to recommend to the City Council approval of
Ordinance Z-26-15. Motion declared carried.
MAJOR Senior Planner Mangum reviewed his Memorandum dated July 29, 2015
VARIATION/ regarding consideration by petitioner Bill Combs, 6250 N. River Road, Suite 11-
1506-1518 100, Rosemont, IL 60018 of a Variance Request for 1506-01518 Market Street
MARKET ST.: (Case #15-041-V). The petitioner is requesting a variation to Section 12-8-1.0
of the 1998 City of Des Plaines Zoning Ordinance, as amended: to allow the
expansion of an accessory structure (trash enclosure) to a location that is in front
of the building line of the principal structure in the C-5 zoning district.
Petitioner Bill Combs addressed the Committee of the Whole answering
questions from the Aldermen.
Moved by Brookman and seconded to recommend to the City Council to DENY
approval of Ordinance Z-27-15 at appropriate time this evening.
Moved by Brookman and seconded to adopt a substitute motion to DEFER this
matter to the next Regular City Council Meeting of September 8, 2015. Motion
declared carried.
LEGAL & LICENSING — Alderman Haugeberg, Chair
Revisions to Responsible Bidder Ordinance — Ordinance M-18-15. Postponed
until September 8, 2015 at the request of the Chairman.
PUBLIC SAFETY — Alderman Sayad, Chair
Fire Chief Wax presented a Power Point presentation on Fire Safety.
Discussion was held regarding recent accidents at the Miner Street crossing.
Director of Public Works and Engineering Oakley stated that a letter was sent to
Illinois Department of Transportation to apply for a permit to add lights to the
crossing.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-150-15
FINAL PLAT/
SUBDIVISION/
200 EAST TOUHY
AVE.:
Resolution
R-151-15
MAP
AMENDMENT/
800 EAST
NORTHWEST
HIGHWAY:
Ordinance
Z-25-15
MAJOR
VARIATIONS/
PARKING AND
SIGNAGE/ 2074
MANNHEIM RD.:
Page 8 of 9 8/17/15
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Moved by Smith and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-150-15, BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY
CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR
SAME. Total: $3,267,671.54. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Aldermen Robinson, Sayad and Chester did not agree to approve the payment to
McGuireWoods Consulting, LLC in the amount of $2,100.00 (Line 17, Elected
Office of the Warrant Register).
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to adopt Resolution R-151-15, A RESOLUTION
APPROVING THE FINAL PLAT OF SUBDIVISION FOR 200 EAST TOUHY
AVENUE RESUBDIVISION LOCATED 200 E. TOUHY AVENUE, DES
PLAINES, ILLINOIS. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to DEFER Ordinance Z-25-15 to the Regular City
Council Meeting of September 8, 2015. Motion declared carried.
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance Z-26-15, AN
ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTIONS 12-9-
7 AND 12-11-6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE
AT 2074 S. MANNHEIM ROAD, DES PLAINES, ILLINOIS (CASE #15-039-
V). Motion declared carried.
Ordinance
Z-26-15
MAJOR
VARIATION/
1506-1518
MARKET ST.:
Resolution
R-130-15
APPROVE
REVISIONS/
RESPONSIBLE
BIDDER
ORDINANCE:
Ordinance
M-18-15
APPROVE
AMENDMENT TO
CITY CODE/
CLASS P LIQ.
LIC.:
Ordinance
M-16-15
Page 9 of 9 8/17/15
Moved by Charewicz and seconded to concur with recommendation of
Committee of the Whole to concur with recommendation of Committee of the
Whole to DEFER Ordinance Z-27-15 to the Regular City Council Meeting of
September 8, 2015. Motion declared carried.
Revisions to Responsible Bidder Ordinance — Ordinance M-18-15. Postponed
until September 8, 2015 at the request of the Chairman.
Discussion was held. Moved by Charewicz and seconded to place on First
Reading Ordinance M-16-15, AN ORDINANCE AMENDING CHAPTER 4 OF
TITLE 4 OF THE CITY CODE TO ESTABLISH A CLASS P LIQUOR
LICENSE TO PERMIT THE SALE OF WINE AND BEER AT COFFEE
SHOPS. Upon roll call, the vote was:
AYES: 5-Haugeberg, Rodd,
Chester, Smith, Charewicz
NAYS: 3 -Robinson, Sayad, Brookman
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Meeting adjourned at 10:49 p.m.
APPROVED BY ME THIS
r `Xj/L4
oria J. Ludwig, MMC — C
.1
CLERK