09/08/2015Changes on Pages 7, 8 and 9
AMENDED MINUTES OF THE REGULAR MEETING OF
THE CITY COUNCIL OF THE CITY OF DES PLAINES,
ILLINOIS HELD IN THE ELEANOR ROHRBACH
MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC
CENTER, TUESDAY, SEPTEMBER 8, 2015
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Tuesday, September 8, 2015.
ROLL CALL:
Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Smith and Charewicz. A quorum was present. Alderman
Chester was absent.
Also present were: City Manager Bartholomew, Assistant Director of Finance Bromber, Director of
Community and Economic Development Sakas, Economic Development Coordinator Pruss, Senior
Planner Mangum, Director of Public Works and Engineering Oakley, Fire Chief Wax, Police Chief
Kushner, and General Counsel Friedman.
EXECUTIVE Moved by Rodd and seconded to go into Executive Session to discuss Collective
SESSION: Bargaining, Probable or Imminent Litigation, Pending Litigation and Sale &
Purchase of Property. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:20 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Smith and Charewicz. A quorum was present.
Alderman Chester was absent.
PRAYER AND The opening prayer was given by Reverend Steven Hjelle of the Evangelical Free
PLEDGE: Church, followed by the Pledge of Allegiance to the Flag of the United States of
America.
CITIZEN PART.:
Resident Wayne Serbin addressed the City Council stating that Tap House Grill
is offering a free meal to current and retired police and fire fighters on Patriot
Day, September 11.
Resident Wharton Sinkler, a member of the Des Plaines Bike and Pedestrian
Advisory Committee, addressed the City Council announcing a Community Bike
Ride on Saturday, September 12 starting at the Methodist Campground.
CITIZEN PART.:
(Cont'd)
CITY CLERK
ANNOUNCEMENTS:
CONSENT
AGENDA:
Page 2 of 9 9/8/15
Mr. Leroy Jaworski, a resident of Chicago and member of Fr. Linden Knights of
Columbus Council 3627 addressed the City Council announcing its 46th Annual
Tootsie Roll Drive taking place September 18 - 20 benefiting numerous
charitable organizations.
City Clerk Ludwig announced that the 2015 Maine Community Youth
Assistance Foundation Community Heroes Dinner will take place on Thursday,
September 17 at 6:00 p.m. at Cafe La Cave.
Motion by Robinson and seconded to establish the Consent Agenda except for
Items 3, 3a, 5, 5a, 9, 9a, 10, l0a and 14. Motion declared carried.
Motion by Sayad and seconded to approve the Consent Agenda. Upon roll call,
the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
Minutes were approved; Staff recommendations and requests were approved;
Resolutions R-134-15, R-153-15, R-154-15, R-155-15, and R-160-15 were
adopted; and Ordinance M-17-15 was adopted.
MINUTES: Moved by Sayad and seconded to approve Minutes of the Regular Meeting of the
Consent City Council held August 17, 2015, as published. Motion declared carried as
Agenda approved unanimously under Consent Agenda.
Moved by Sayad and seconded to approve Minutes of the Executive Session of
the City Council held August 17, 2015. Motion declared carried as approved
unanimously under Consent Agenda.
APPROVE Moved by Haugeberg and seconded to approve Intergovernmental Agreement
INTERGOV'T between the Metropolitan Water Reclamation District of Greater Chicago
AGR./ MWRD / (MWRD) and the City of Des Plaines for the Rain Barrel program; and adopt
RAIN BARREL Resolution R-123-15, A RESOLUTION APPROVING AN
PROGRAM: INTERGOVERNMENTAL AGREEMENT WITH THE METROPOLITAN
WATER RECLAMATION DISTRICT OF GREATER CHICAGO
Resolution REGARDING A RAIN BARREL PROGRAM. Upon roll call, the vote was:
R-123-15 AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
APPROVE Moved by Sayad and seconded to concur with Staff recommendation to approve
HAZARD Hazard Mitigation Grant Program Agreement with Illinois Emergency
MITIGATION Management Agency (IEMA) and the Metropolitan Water Reclamation District
GRANT of Greater Chicago (MWRDGC) for purposes of property acquisition within the
PROGRAM AGR./
IEMA/ MWRD/
PROPERTY
ACQUISITION:
Consent
Agenda
Resolution
R-134-15
APPROVE
LOCAL AGENCY
AGR. IDOT/
PRELIMINARY
ENG. SVCS. FOR
FEDERAL PART./
LEE ST. AND
FOREST AVE.:
Resolution
R-152-15
AUTHORIZE
ADD'L
BUDGETED EXP./
2015 HOT MIX
ASPHALT
CONTRACT:
Consent
Agenda
Resolution
R-153-15
AWARD BID/ IT
NETWORK
FIREWALLS/
SUPPORT WORK:
Consent
Page 3 of 9 9/8/15
floodplain; and further recommend to adopt Resolution R-134-15, A
RESOLUTION APPROVING A GRANT AGREEMENT WITH THE
ILLINOIS EMERGENCY MANAGEMENT AGENCY WITH THE
METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER
CHICAGO. Motion declared carried as approved unanimously under Consent
Agenda.
Resident Walter Olson addressed the City Council making suggestions on how
to handle the current traffic situation.
Resident Wharton Sinkler addressed the City Council making suggestions for a
pedestrian crossing at the railroad tracks.
Moved by Brookman and seconded to approve Local Agency Agreement for
Federal Participation with the Illinois Department of Transportation and Execute
the Preliminary Engineering Services Agreement for Federal Participation with
Gewalt Hamilton Associates, Inc. for Task Order No. 7 Related to the
Signalization Project at Lee Street and Forest Avenue in an amount not -to -exceed
$308,474.30 (Budgeted Funds — 2015 Capital Improvement Program); and adopt
Resolution R-152-15, A RESOLUTION APPROVING THE EXECUTION OF
A LOCAL AGENCY AGREEMENT AND ENGINEERING SERVICES
AGREEMENT IN CONNECTION WITH PHASE II OF THE LEE -FOREST
INTERSECTION SIGNALIZATION PROJECT. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
Moved by Sayad and seconded to concur with Staff recommendation to authorize
additional budgeted expenditure of the 2015 Hot Mix Asphalt Contract to Orange
Crush, LLC, 321 Center Street, Hillside, IL in the amount of $45,200.00
(Budgeted Funds — Capital Projects Supplies — Capital Maintenance); and further
recommend to adopt Resolution R-153-15, A RESOLUTION APPROVING
THE PURCHASE OF ADDITIONAL ASPHALT PURSUANT TO A
CONTRACT WITH ORANGE CRUSH, LLC. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Sayad and seconded to concur with Staff recommendation to award
bid for IT Network Firewalls & Support Work to the Burwood Group, Inc., 125
South Wacker Drive, Suite 2950, Chicago, IL in an amount not -to -exceed
$36,578.83 (Budgeted Funds — IT Replacement/Computer Hardware); and
further recommend to adopt Resolution R-154-15, A RESOLUTION
Agenda
Resolution
R-154-15
APPROVE
CHANGE ORDER
#1/ TASK ORDER
#3/ CENTRAL RD.
PUMPING STA.:
Consent
Agenda
Resolution
R-155-15
AWARD BID/
ROOF REHAB./
FIRE STA. #61:
Resolution
R-156-15
AWARD BID/
ROOF REHAB./
FIRE STA. #62:
Resolution
R-157-15
APPROVE
LOCAL AGENCY
AGR./ IDOT/
SPACECO/
BALLARD RD.
SIDEWALK/
SIDEPATH:
Consent
Agenda
Page 4 of 9 9/8/15
APPROVING A CONTRACT WITH THE BURWOOD GROUP, INC., FOR
THE PURCHASE AND INSTALLATION OF INFORMATION
TECHNOLOGY NETWORK FIREWALLS. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Sayad and seconded to concur with Staff recommendation to approve
Change Order No. 1 to Task Order No. 3 from MWH Americas, Inc., 175 West
Jackson Blvd., Chicago, IL for the Central Road Pump Station in the amount of
$28,560.00 (Budgeted Funds — CIP Water/Sewer Fund/Professional Services);
and further recommend to adopt Resolution R-155-15, A RESOLUTION
APPROVING CHANGE ORDER NO. 1 TO TASK ORDER #3 UNDER A
MASTER CONTRACT WITH MWH AMERICAS, INC., FOR
ENGINEERING DESIGN SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
Resident Brian Burkross addressed the City Council asking questions about the
bids received.
Moved by Sayad and seconded to defer the award of the bid for the Roof
Rehabilitation Project at Fire Station #61 to L. Marshall Roofing and Sheet Metal,
Inc., 2100 Lehigh Avenue, Glenview, IL in the amount of $202,000 (Budgeted
Funds — Facilities & Grounds Maintenance); and Resolution R-156-15, A
RESOLUTION APPROVING A CONTRACT WITH L. MARSHALL
ROOFING AND SHEET METAL, INC. FOR ROOF REHABILITATION
WORK AT FIRE STATION #61 to the next Regular City Council Meeting of
September 21, 2015. Motion declared carried.
Resident Brian Burkross addressed the City Council asking questions about the
bids received.
Moved by Sayad and seconded to defer the award of the bid for the Roof
Rehabilitation Project at Fire Station #62 to A-1 Roofing Company, Inc., 1425
Chase Avenue, Elk Grove Village, IL in the amount of $98,800.00 (Budgeted
Funds — Facilities & Grounds Maintenance); and Resolution R-157-15, A
RESOLUTION APPROVING A CONTRACT WITH A-1 ROOFING
COMPANY, INC. FOR ROOF REHABILITATION WORK AT FIRE
STATION #62 to the to the next Regular City Council Meeting of September 21,
2015. Motion declared carried.
Moved by Sayad and seconded to concur with Staff recommendation to approve
Local Agency Agreement with IDOT and engineering agreement with SpaceCo,
Inc., 9575 West Higgins Road, Rosemont, IL for construction and construction
engineering services related to the Ballard Road Sidewalk/Sidepath; and further
recommend to adopt Resolution R-160-15, A RESOLUTION APPROVING
THE EXECUTION OF A LOCAL AGENCY AGREEMENT AND AN
ENGINEERING SERVICES AGREEMENT IN CONNECTION WITH THE
DESIGN AND CONSTRUCTION OF A SIDEWALK AND SIDEPATH
Resolution
R-160-15
ADVERTISE BID/
HD VIDEO
CAMERA
SYSTEM/ CITY
HALL, POLICE
DEPT.,
DOWNTOWN
TRAIN STA. AND
LEVEE 60
AREAS:
Consent
Agenda
ORDINANCE
M-17-15
AUTHORIZE
DISPOSAL OF
OBSOLETE/
SURPLUS
VEHICLES:
Consent
Agenda
ORDINANCE
Z-26-15
MAJOR
VARIATIONS/
PARKING AND
SIGNAGE/ 2074
MANNHEIM RD.:
APPROVE
COMMISSION
APPOINTMENTS:
Consent
Agenda
Page 5 of 9 9/8/15
ALONG BALLARD ROAD. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Sayad and seconded to concur with Staff recommendation to authorize
City Clerk to advertise for bid an IP -based High Definition Video Camera System
for City Hall, Police Department, Downtown Train Station and Levee 50 areas.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Sayad and seconded to adopt Ordinance M-17-15, AN ORDINANCE
AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY OWNED
BY THE CITY OF DES PLAINES. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Charewicz and seconded to adopt Ordinance Z-26-15, AN
ORDINANCE APPROVING MAJOR VARIATIONS FROM SECTIONS 12-9-
7 AND 12-11-6.B OF THE CITY OF DES PLAINES ZONING ORDINANCE
AT 2074 S. MANNHEIM ROAD, DES PLAINES, ILLINOIS (CASE #15-039-
V). Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
Moved by Sayad and seconded to approve the following appointments to the
Library Board of Trustees: Denise Hudec - Term to Expire 06/30/2017 and
Patricia Thompson - Term to Expire 06/30/2019. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Sayad and seconded to approve the following appointment to the
Special Events Commission: Cindy Yelich - Term to Expire 08/31/2018. Motion
declared carried as approved unanimously under Consent Agenda.
APPROVE
COMMISSION
REAPPOINTMENTS:
Consent
Agenda
WARRANT
REGISTER:
REVISIONS TO
RESPONSIBLE
BIDDER
ORDINANCE:
Page 6 of 9 9/8/15
Moved by Sayad and seconded to approve the following reappointment to the
Board of Fire & Police Commission: D. Michael Albrecht - Term to Expire
04/30/2018. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Sayad and seconded to approve the following reappointments to the
Economic Development Commission: Cortney Anderson-Wascher - Term to
Expire 12/31/2015; Anthony Bottalla - Term to Expire 04/30/2019; and Patrick
Devereaux -Term to Expire 04/30/2019. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Sayad and seconded to approve the following reappointments to the
Library Board of Trustees: Kristen Graack - Term to Expire 06/30/2019 and
Gregory Sarlo - Term to Expire 06/30/2019. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Sayad and seconded to approve the following reappointments to the
Special Events Commission: Brian Wolf - Term to Expire 08/31/2018; Carol
Shannon - Term to Expire 08/31/2019; and Luis Contreras - Term to Expire
08/31/2019. Motion declared carried as approved unanimously under Consent
Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Alderman Sayad requested the payment to McGuireWoods Consulting, LLC in
the amount of $2,100.00 (Page 4, Line 51, Elected Office of the Warrant Register)
be held back pending further information from the City Manager. Alderman
Robinson agreed.
Aldermen Sayad and Brookman did not agree with paying $9,581.12 for the Taste
of Des Plaines (Page 19, Line 398, Special Events of the Warrant Register).
Moved by Rodd and seconded to recommend to the City Council approval of the
September 8, 2015 — Warrant Register, in the total amount of $5,668,830.05
($5,670,930.05 less $2,100.00); and further recommend that Resolution R-158-
15 be adopted at appropriate time this evening. Motion declared carried.
LEGAL & LICENSING — Alderman Haugeberg, Chair
Postponed from August 17, 2015 at the request of the Chair.
Mr. Jim Duffy addressed the Committee of the Whole stating he is a member of
Local 134 Electricians and complimented Des Plaines as a world class city.
JO-
REVISIONS TO
RESPONSIBLE
BIDDER
ORDINANCE:
(Cont'd)
MAP
AMENDMENT/
800 EAST
NORTHWEST
HIGHWAY:
MAJOR
VARIATION/
1506-1518
MARKET ST.:
UNFINISHED
BUSINESS:
ORDINANCE
M-16-15
APPROVE
AMENDMENT TO
CITY CODE/
CLASS P
LIQ. LIC.:
Page 7 of 9 9/8/15
Mr. Joe Mandelke addressed the Committee of the Whole commenting that
education is important; the unions stay on top of training.
Mr. Paul Benaro addressed the Committee of the Whole commenting about
skilled labor and cheap labor.
Resident Brian Burkross addressed the Committee of the Whole commenting that
he is not against unions; the ordinance is not good for the City.
Discussion was held. Moved by Brookman and seconded to recommend to the
City Council approval of Ordinance M-18-15 be placed on First Reading at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Deferred from August 17, 2015 City Council Agenda.
Petitioner Four Peaks LLC requested that the matter be deferred to the Regular
City Council Meeting of October 5, 2015 due to a scheduling conflict.
Deferred from August 17, 2015 City Council Agenda.
Moved by Rodd and seconded to defer this matter to the next Regular City
Council Meeting of September 21, 2015 October 5, 2015. Motion declared
carried. There were no objections.
PUBLIC SAFETY — Alderman Sayad, Chair
This matter has been deferred by the Chair to the Regular City Council Meeting
of September 21, 2015. There were no objections.
MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE
CITY COUNCIL BACK IN SESSION.
Resident Wayne Serbin addressed the City Council questioning the need for
another liquor license.
Attorney Harlan Powell representing Starbucks addressed the City Council
responding to comments about the proposed ordinance and training of servers.
Discussion was held. Moved by Rodd and seconded to adopt Ordinance M-16-
15, AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 4 OF THE CITY
CODE TO ESTABLISH A CLASS P LIQUOR LICENSE TO PERMIT THE
CLASS P
LIQ. LIC.:
(Cont'd)
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-158-15
REVISIONS TO
RESPONSIBLE
BIDDER
ORDINANCE:
Ordinance
M-18-15
MAP
AMENDMENT/
800 EAST
NORTHWEST
HIGHWAY:
Ordinance
Z-25-15
MAJOR
VARIATION/
Page 8 of 9
9/8/15
SALE OF WINE AND BEER AT COFFEE SHOPS. Upon roll call, the vote
was:
AYES: 5-Haugeberg, Rodd,
Smith, Charewicz, Bogusz
NAYS: 3 -Robinson, Sayad, Brookman
ABSENT: 1 -Chester
Motion declared carried.
Moved by Smith and seconded to concur with recommendation of Committee of
the Whole to adopt Resolution R-158-15, BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING
BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY
CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR
SAME. Total: $5,668,830.05 ($5,670,930.05 less $2,100.00 (Invoice from
McGuireWoods Consulting, LLC, Page 4, Line 51, Elected Office of the Warrant
Register)). Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
Moved by Haugeberg and seconded to concur with recommendation of
Committee of the Whole to place on First Reading Ordinance M-18-15, AN
ORDINANCE AMENDING TITLE 1, "ADMINISTRATIVE," CHAPTER 10,
"PURCHASING POLICIES AND GUIDELINES," SECTION 5, "FORMAL
CONTRACT PROCEDURES," OF THE CITY CODE BY ADDING
RESPONSIBLE BIDDER REQUIREMENT. Upon roll call, the vote was:
AYES: 4-Haugeberg, Rodd,
Brookman, Charewicz
NAYS: 3 -Robinson, Sayad, Smith
ABSENT: 1 -Chester
Motion declared carried.
This matter has been deferred to the Regular City Council Meeting of October 5,
2015.
Moved by Brookman and seconded to concur with recommendation of
Committee of the Whole to defer Ordinance Z-27-15, AN ORDINANCE
APPROVING A MAJOR VARIATION FROM SECTION 12-8-1.0 OF THE
n
Page 9 of 9 9/8/15
1506-1518 CITY OF DES PLAINES ZONING ORDINANCE AT 1506-1518 MARKET
MARKET ST.: STREET, DES PLAINES, ILLINOIS (CASE #15-041-V) to the Regular City
Council Meeting of September 21, 2015 October 5, 2015. Motion declared
Ordinance carried.
Z-27-15
EXECUTIVE Moved by Rodd and seconded to go into Executive Session to discuss Collective
SESSION: Bargaining, Probable or Imminent Litigation, Pending Litigation and Sale &
Purchase of Property. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
The City Council recessed at 9:41 p.m.
The City Council reconvened at 10:34 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Smith and Charewicz. A quorum was present. Alderman
Chester was absent.
ADJOURNMENT: Meeting adjourned at 10:35 p.m.
APPROVED BY ME THIS �Ste—
DAY O�r_�,r /, 2015
L
Wji�'��
atthew ' B . gusz, ►< AY
Gloria J. Ludwig, MMC — ' Y CLERK