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11/03/2015 Special Meeting 2016 BudgetMINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY, NOVEMBER 3, 2015 CALL TO The Special Meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Alderman Smith, Chair at 6:01 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Tuesday, November 3, 2015. ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Sayad, Brookman, Chester, Smith and Charewicz. Alderman Robinson arrived at 6:02 p.m. Alderman Rodd was absent. A quorum was present. Also present were: Mayor Bogusz, City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Assistant Director of Finance Bromber, Director of Community and Economic Development Sakas, Fire Chief Wax, Director of Information Technology Sora, Director of Media Services DeTomasi, Police Chief Kushner, Director of Public Works and Engineering Oakley, Assistant Director of Public Works and Engineering Duddles and Assistant Director of Public Works and Engineering Watkins. FINANCE COMMITTEE — Alderman Smith, Chair 2016 Follow up material provided by staff. BUDGET: Item 1: New Positions: A list of the positions that have been added to the City's Budget during the last 5 years was provided by staff. Item 2: Membership Dues: A list of the membership dues throughout all of the budgeted funds was provided by staff. Item 3: Lobbyist Services: Discussion was held. Motion by Sayad to authorize staff to sign a contract with lobbyist Al Ronan for six months. There was no second, and the motion was not considered. Item 4: Membership Dues — NWMC: Discussion was held. Staff was directed to contact all departments to provide information of each organization pertinent to their position and/or department and that the City Manager would review and determine if the membership is necessary. Discussion was held regarding the benefits of membership provided by the Northwest Municipal Conference. Item 5: Conferences — City Clerk: As requested by the City Clerk, $1,500.00 was allocated among the Spring, Summer and Winter seminars hosted by the Page 2 of 4 11/3/15 Municipal Clerks of Illinois instead of the International Institute of Municipal Clerks Conference. Item 6: H&K Letter of Engagement: Discussion was held. Item 7: Item 8: Item 9: Item 10: Item 11: Moved by Sayad and seconded to hold back the Holland & Knight Letter of Engagement until the Regular City Council meeting of December 7, 2015. The motion was withdrawn without objection. Des Plaines @ Your Service: City Council took action to increase funding for the production of Des Plaines @ Your Service. Rebranding: Discussion was held. A summary of all the costs associated with the rebranding effort including uniforms, decals, etc. were provided by staff. Moved by Brookman and seconded to remove $200,000.00 from the budget request for rebranding. Motion declared failed. Aldermen Sayad, Brookman and Chester agreed. Aldermen Haugeberg, Robinson, Smith and Charewicz did not agree. Youth Commission: City Council took action to increase funding for the Youth Commission. Frisbie Senior Center: Executive Director Stephen Samuelson addressed the Committee of the Whole answering questions from the Aldermen. Social Service Agencies — Outlook: Community Social Worker Jeanine Stricker answered questions from the Aldermen. Motion by Smith to increase the budget request by $20,000.00. There was no second, and the motion was riot considered. Item 12: Social Service Agencies — Process: Community Social Worker Stricker answered questions from the Aldermen. Item 13: Moved by Smith and seconded to increase the budget request from $90,000.00 to $110,000.00. Motion declared failed. Aldermen Robinson and Smith agreed. Aldermen Haugeberg, Sayad, Brookman, Chester and Charewicz did not agree. City Council Chamber Remodel: Moved by Smith and seconded to reinstate the $90,000.00 budget request. Motion declared failed. Aldermen Smith and Charewicz agreed. Aldermen Haugeberg, Robinson, Sayad, Brookman and Chester did not agree. Motion by Haugeberg to adopt a substitute motion to add $5,000.00 to purchase chairs. There was no second, and the motion was not considered. Item 14: Item 15: Item 16: Item 17: Page 3 of 4 11/3/15 Gateway Signs: Additional information regarding the budget request for the new gateway signs was provided by staff. Specifically the locations and the scope of work. Policy & Budget Coordinator/Court Liaison: Police Chief Kushner was called to an active scene and not available to answer questions from the Aldermen. Crossing Guards: Discussion was held. Staff was directed to contact the School Districts and request a 50% contribution to hire additional crossing guards. Furniture and Fixtures: Moved by Sayad and seconded to add $100,000.00 to the budget request. Motion declared failed. Aldermen Sayad and Chester agreed. Aldermen Haugeberg, Robinson, Brookman, Smith and Charewicz did not agree. Item 17: (Cont'd) Moved by Chester and seconded to increase the budget request by $50,000.00. Motion declared failed. Aldermen Sayad and Chester agreed. Aldermen Haugeberg, Robinson, Brookman, Smith and Charewicz did not agree. Item 18: Fire Station Study: Staff provided a copy of the prior fire station study that was completed. Item 19: History Center Funding: Discussion was held. Executive Director Shari Caine answered questions from the Aldermen. Moved by Sayad and seconded to add $10,000.00 to the History Center Funding. Motion declared failed. Aldermen Robinson, Sayad and Charewicz agreed. Aldermen Haugeberg, Brookman, Chester and Smith did not agree. Item 20: Library Budget: Discussion was held. Executive Director Holly Richards Sorenson answered questions from the Aldermen. Resident Wayne Serbin addressed the Committee of the Whole commenting that what is going on in Springfield would have no effect on the Library budget. Item 22: Curb and gutter replacement: Discussion was held. Assistant Director of Public Works and Engineering Duddles answered questions from the Aldermen. Motion by Chester and seconded to increase the budget request from $150,000.00 to $175,000.00. Motion declared carried. Aldermen Robinson, Sayad, Brookman and Chester agreed. Aldermen Haugeberg, Smith and Charewicz did not agree. Item 23: Sidewalk Improvement: Discussion was held. Assistant Director of Public Works and Engineering Duddles answered questions from the Aldermen. Item 24: Northwest Highway S Curve: Discussion was held. Director of Public Works and Engineering Oakley answered questions from the Aldermen. Page 4 of 4 11/3/15 Item 24: Residents Wharton Sinkler, Colin Tysoe and Wayne Serbin addressed the (Cont'd) Committee of the Whole commenting on the traffic issues on Northwest Highway. Moved by Sayad and seconded to delete $150,000.00 for the Northwest Highway S Curve Underpass Feasibility Study. Motion declared carried. Aldermen Robinson, Sayad, Brookman and Chester agreed. Aldermen Haugeberg, Smith and Charewicz did not agree. Item 25: Street Resurfacing: Discussion was held. Assistant Director of Public Works and Engineering Duddles answered questions from the Aldermen. Item 26: Item 27: Item 28: Item 29: Item 30: Item 31: Pedestrian/Bike Trail Connection: The Oakton Street Pedestrian/Bike Trail Connection, as well as other Pedestrian/Bike projects Citywide will be discussed at a future Engineering Committee Meeting. Thermal Imaging Cameras: City Council took action to add thermal imaging cameras to the budget. Comparison Bidding: Staff will consider bidding for vehicles in the future and comparing those bids to the prices as part of the joint purchasing program. Engineering Vehicles: City Council took action to approve Engineering Vehicle Replacements. Mobile Data Computers: City Council took action to approve the Fire Department mobile data computers. $8,000.00 is budgeted in the General Fund and $40,000.00 in the IT Replacement Fund. Pumping Station Improvements: Staff requested that the City Council approve the amount of $400,000.00 related to O'Hare Lake Pumping Station Improvements. ADJOURNMENT: Moved by Smith and seconded to adjourn the Special Meeting of the City Council. Motion declared carried. Meeting adjourned at 10:02 p.m. APPROVED BY ME THIS Gloria J. udwig, MMC- �I'Y CLERK