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12/21/2015CALL TO ORDER: ROLL CALL: MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, DECEMBER 21, 2015 The regular meeting of the City Council of the City of Des Plaines, Illinois, was called to order by Mayor Bogusz at 6:00 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, December 21, 2015. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Chester, Smith and Charewicz. A quorum was present. Alderman Brookman was absent. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Community and Economic Development Sakas, Fire Chief Wax, Police Chief Kushner, Director of Public Works and Engineering Oakley, and General Counsel Friedman. EXECUTIVE SESSION: PRAYER AND PLEDGE: PRESENTATION: CITIZEN PART.: Moved by Sayad and seconded to go into Closed Session to discuss Setting a Price for the Sale or Lease of Property, Purchase of Property and Review of Closed Session Minutes. Upon roll call, the vote was: AYES: 7-Haugeberg, Robinson, Rodd, Sayad, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 1 -Brookman Motion declared carried. The City Council recessed at 6:01 p.m. Alderman Brookman arrived at 6:03 p.m. The City Council reconvened at 7:08 p.m. Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present. The opening prayer was given by Cathy Seng of the Des Plaines Baha'i, followed by the Pledge of Allegiance to the Flag of the United States of America. State Senator Matt Murphy (27th District) addressed the City Council regarding the state of legislation and the legislators and answered questions from the Aldermen. Resident Mike Lake addressed the City Council reporting on recent Veterans events and submitted a DVD of the November 11 Veterans Day program for broadcasting on Channel 17. CITIZEN PART.: (Cont'd) CITY CLERK ANNOUNCEMENTS: CONSENT AGENDA: APPROVE PROMOTIONAL TESTING EXPENDITURES/ POLICE DEPT.: Consent Agenda Resolution R-198-15 APPROVE CDBG PY 2015 SUB - RECIPIENTS AGR.'S: Consent Agenda Resolution R-195-15 Page 2 of 6 12/21/15 Resident Wayne Serbin addressed the City Council commenting on snow removal and gave suggestions for keeping corners and PACE bus stops clear of snow. Resident John Imreibe addressed the City Council commenting on business development in the area of his business, the Royal Touch Car Wash, located on Mannheim Road. City Clerk Ludwig announced that City Hall will be closed on Friday, December 25, 2015 in observance of Christmas Day and Friday, January 1, 2016 in observance of New Year's Day. Motion by Sayad and seconded to establish the Consent Agenda. Motion declared carried. Motion by Chester and seconded to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Staff recommendations and requests were approved; Resolutions R-195-15, R- 198-15, R-199-15, R-200-15, R-201-15 and R-203-15 were adopted; and Ordinance M-45-15 was adopted. Moved by Chester and seconded to concur with Staff recommendation to approve Promotional Testing Expenditures in order to establish a List for the Rank of Sergeant within the Police Department to be provided by Industrial Organizational Solutions, Inc., 1127 S. Mannheim Road, Westchester, IL at a Cost of $21,950.00 (Budgeted Funds — Fire & Police Commission/Promotional Exams); and further recommend to adopt Resolution R-198-15, A RESOLUTION APPROVING AND RATIFYING THE PURCHASE OF POLICE PERSONNEL PROMOTIONAL TESTING SERVICES FROM INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester and seconded to concur with Staff recommendation to approve Community Development Block Grant (CDBG) Program Year 2015 Sub - Recipient Agreements; and further recommend to adopt Resolution R-195-15, A RESOLUTION AUTHORIZING THE EXECUTION OF AGREEMENTS WITH SUBRECIPIENTS OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS. Motion declared carried as approved unanimously under Consent Agenda. MAINTAIN STREETS: Consent Agenda Resolution R-199-15 APPROVE INTER- GOVERNMENTAL AGR./ONCC: Consent Agenda Resolution R-200-15 APPROVE CHANGE ORDER/ ADD'L REPAIRS — CITY HALL: Consent Agenda Resolution R-201-15 APPROVE MULTI-YEAR AGR./ WATER METER READING SVCS.: Consent Agenda Resolution R-203-15 ORDINANCE M-45-15 TRANSFER REAL PROPERTY/ HIGGINS/ ORCHARD PLACE: Consent Agenda Page 3 of 6 12/21/15 RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF STATE HIGHWAYS LOCATED WITHIN THE CITY. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester and seconded to concur with Staff recommendation to approve Intergovernmental Agreement between the City of Des Plaines and the O'Hare Noise Compatibility Commission (ONCC) through December 31, 2020; and further recommend to adopt Resolution R-200-15, A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT EXTENDING THE TERM OF THE O'HARE NOISE COMPATIBILITY COMMISSION. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester and seconded to concur with Staff recommendation to approve Change Order for Additional Masonry Repairs to City Hall with A-1 Roofing Company, 1425 Chase Avenue, Elk Grove Village, Illinois in the amount of $55,647 (Funding source — Facilities & Grounds Maintenance); and further recommend to adopt Resolution R-201-15, A RESOLUTION APPROVING AND AUTHORIZING CHANGE ORDER NO. 1 UNDER THE CONTRACT WITH A-1 ROOFING COMPANY, INC., FOR ROOF AND MASONRY WORK AT CITY HALL. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester and seconded to concur with Staff recommendation to approve Multi -Year Agreement for Contractual Meter Reading Services with Rickman Contract Services, Inc., 608 Ninth Avenue, La Grange, Illinois in an amount not - to -exceed $85,000.00 (Budgeted Funds — Water/Administrative Services); and further recommend to adopt Resolution R-203-15, A RESOLUTION APPROVING AN AGREEMENT WITH RICKMAN CONTRACT SERVICES, INC., FOR WATER METER READING SERVICES. Motion declared carried as approved unanimously under Consent Agenda. General Counsel Friedman noted a scrivener's error and that the effective date of the agreement should be December 12, 2015. Moved by Chester and seconded to adopt Ordinance M-45-15, AN ORDINANCE REQUESTING THE TRANSFER OF REAL PROPERTY FROM THE ROSEMONT PARK DISTRICT TO THE CITY OF DES PLAINES PURSUANT TO THE LOCAL GOVERNMENT PROPERTY TRANSFER ACT. Motion declared carried as approved unanimously under Consent Agenda. WARRANT REGISTER: Page 4 of 6 12/21/15 MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Smith, Chair Alderman Sayad stated that he objects to paying invoices from Holland & Knight because we could get them cheaper by an outside or in house service. Moved by Haugeberg and seconded to recommend to the City Council approval of the December 21, 2015 — Warrant Register, in the total amount of $3,580,879.22; and further recommend that Resolution R-202-15 be adopted at appropriate time this evening. Motion declared carried. COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair BUSINESS Director of Community and Economic Development Sakas reviewed the ASSISTANCE Memorandum dated December 21, 2015 from Economic Development INTERIOR Coordinator Pruss regarding a Business Assistance Program approval for an BUILD -OUT Interior Build -Out application by Le's Nail and Spa, Inc., 1108 Lee Street in the APPL./ amount of $15,000.00. 1108 LEE ST.: NEW BUSINESS: WARRANT REGISTER: Moved by Rodd and seconded to recommend to the City Council approval of Resolution R-204-15 at appropriate time this evening. Motion declared carried. MAYOR BOGUSZ ASSUMED THE CHAIR AND DECLARED THE CITY COUNCIL BACK IN SESSION. Alderman Sayad stated that he objects to paying invoices from Holland & Knight because we could get them cheaper by an outside or in house service. Resolution Moved by Smith and seconded to concur with recommendation of Committee of R-202-15 the Whole to adopt Resolution R-202-15, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $3,580,879.22. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. BUSINESS ASSISTANCE INTERIOR BUILD -OUT APPL./ 1108 LEE ST.: Resolution R-204-15 DISCUSSION/ AD-HOC COMMITTEE/ CITY BRANDING AND MARKETING: APPROVE RESOLUTION/ ADVISORY PUBLIC QUESTION CITY'S LOGO AND TAGLINE: Resolution R-205-15 APPROVE RESOLUTION/ EXPENDITURES FOR USE OF CITY'S LOGO AND TAGLINE: Resolution R-206-15 Page 5 of 6 12/21/15 Moved by Charewicz and seconded to concur with recommendation of Committee of the Whole to adopt Resolution R-204-15, A RESOLUTION APPROVING A BUSINESS ASSISTANCE PROGRAM INTERIOR BUILD- OUT PROGRAM GRANT FOR WORK AT 1108 LEE STREET. Upon roll call, the vote was: AYES: 8-Haugeberg, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Mayor Bogusz announced that he is convening a group of residents to study and make recommendations to the City regarding the City's rebranding and marketing efforts. This Ad Hoc Committee on Branding and Marketing will review the City's branding and marketing information provided in the North Star reports and deliver recommendations to the Mayor and City Council. Discussion was held. Residents Scott Suchta, Wayne Serbin and Zachery Stellberg addressed the City Council commenting on various aspects of the rebranding and marketing efforts. Moved by Chester and seconded to adopt Resolution R-205-15, A RESOLUTION INITIATING THE SUBMISSION OF AN ADVISORY PUBLIC QUESTION REGARDING THE CITY'S LOGO AND TAGLINE. Upon roll call, the vote was: AYES: 4-Haugeberg, Sayad, Brookman, Chester NAYS: 5 -Robinson, Rodd, Smith, Charewicz, Bogusz ABSENT: 0 -None Motion declared failed. Discussion was held. The City Council directed staff to remove the second paragraph from the Resolution which reads as follows: "WHEREAS, on December 21, 2015, the City Council adopted Resolution R-205-15, initiating the submission of an advisory public question to be placed on the ballot of the March 15, 2016 election to be considered by the voters of the City regarding the Logo and Tagline ("Advisory Question"); and" Moved by Chester and seconded to adopt Resolution R-206-15, A RESOLUTION REGARDING EXPENDITURES FOR USE OF THE CITY'S LOGO AND TAGLINE, AS AMENDED. Upon roll call, the vote was: CI Page 6 of 6 12/21/15 R-206-15 AYES: 5-Haugeberg, Robinson, Sayad, (Cont'd) Brookman, Chester NAYS: 3 -Rodd, Smith, Charewicz ABSENT: 0 -None Motion declared carried. ADJOURNMENT: Moved by Chester and seconded that the regular meeting of the City Council adjourn. Motion declared carried. Meeting adjourned at 9:36 p.m. APPROVED BY ME THIS p, tutebd;-eA- Gloria J. Ludwi MMC — CI -TY CLERK g,