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07/16/2018 Monday, July 16, 2018 Regular Session – 7:00 p.m. Room 102 CALL TO ORDER REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE SWEARING-IN CEREMONY FIREFIGHTER/PARAMEDIC CANDIDATES - MATTHEW GLENN - RICHARD LECAROS CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS | CONSENT AGENDA 1. Reject All Bids for the Emergency Utility Repair Contract and Due to Inconsistencies in the Bids and Specifications and No Bids Received for the Fire Department Emergency Services Contract, Re-Bid Both Items at a Future Date 1a. RESOLUTION R-131-18: A Resolution Rejecting All Bids Received for Emergency Utility Repair Services 2. Approve JP Morgan Chase Banking Services Agreements Inclusive of Depository, Lockbox, and Procurement Card Services 2a. RESOLUTION R-132-18: A Resolution Approving Agreements with JP Morgan Chase, NA for Banking Services 3. Approve Amended Mutual Aid Agreement with the Northern Illinois Police Alarm System (NIPAS), Which Incorporates General Updates, Expansion of NIPAS Membership to Non-Municipal Law Enforcement Agencies, Clarification on Procedure for Terminating Participation, and Best Practice Language 3a. RESOLUTION R-136-18: A Resolution Approving an Amended Mutual Aid Agreement for the Northern Illinois Police Alarm System (NIPAS) 4. Approve Intergovernmental Agreement with the State of Illinois Department of Transportation (IDOT) for Right-of-Way Acquisition Quick Take Assistance for the Rand Road Sidepath Project 4a. RESOLUTION R-138-18: A Resolution Approving an Intergovernmental Agreement with the Illinois Department of Transportation in Connection with the Rand Road Sidepath Project 5. Approve Five-Year Lease Extension for the Self-Help Closet & Pantry of Des Plaines, 600 East Algonquin Road 5a. RESOLUTION R-140-18: A Resolution Approving a Second Amendment to the Lease Agreement Between the City of Des Plaines and the Self-Help Closet & Pantry of Des Plaines for the Lease of City-Owned Property Located at 600 East Algonquin Road 6. Award Bid for the Reconstruction of Des Plaines River Road – Contract #62267 to Low Bidder Alliance Contractors, Inc., 1166 Lake Avenue, Woodstock, IL in the Amount of $21,503,042.36 and Approve the Jurisdictional Transfer of Des Plaines River Road from Henry Avenue to U.S. Route 12/45/Elk Boulevard in its Entirety from the Illinois Department of Transportation to the City of Des Plaines. Budgeted Funds – Grant Funded Projects/Capital Projects/CIP/Water/Sewer Funds. 6a. RESOLUTION R-141-18: A Resolution Approving a Construction Contract with Alliance Contractors, Inc. for Phase Three of the Des Plaines River Road Reconstruction Project 6b. ORDINANCE M-17-18: An Ordinance Providing for the Addition of Des Plaines River Road from Henry Avenue to U.S. Route 12/45/Elk Boulevard and from the North Edge of Pavement of U.S. Route 12/45/Elk Boulevard to Harding Avenue, in its Entirety, to the Municipal Street System of the City of Des Plaines 7. Approve Task Order No. 3 with AECOM Technical Services, Inc., 303 East Wacker Drive, Chicago, Illinois in an Amount Not-to-Exceed $2,147,680.20 for Des Plaines River Road Phase 3 Construction Engineering Services. Budgeted Funds – Capital Grants, CIP Water/Sewer, Capital Project, and TIF #1 Downtown Funds. 7a. RESOLUTION R-137-18: A Resolution Approving Task Order No. 3 Under a Master Contract with AECOM Technical Services, Inc. for Construction Engineering Services | 8. Approve Agreement with the Union Pacific Railroad for the Reconstruction of the Railroad Crossing at Des Plaines River Road South of Miner Street 8a. RESOLUTION R-142-18: A Resolution Approving an Agreement with the Union Pacific Railroad Company Regarding the Reconstruction of the Des Plaines River Road At-Grade Railroad Crossing 9. Award Bid for the 2018 Sewer Lining Project to Low Bidder Visu-Sewer, Inc., W 230 N 4855 Betker Drive, Pewaukee, WI in the Amount of $348,875.75. Budgeted Funds – Capital Improvement Program, Water/Sewer Fund. 9a. RESOLUTION R-143-18: A Resolution Approving an Agreement with Visu-Sewer, Inc. for Sewer Lining as Part of the 2018 Capital Improvement Project 10. Amend Resolution R-116-18, in Support of a Class 6b Classification for Hart Schaffner Marx, 901 W. Oakton Street, to Account for New Eligibility Criteria from Cook County 10a. RESOLUTION R-144-18: A Resolution Amending and Restating a Resolution Supporting and Consenting to Approval of Class 6b Classification for the Property Located at 901 W. Oakton Street 11. Approve Contract Renewal with Call One, Inc., 225 W. Wacker Drive, Chicago, IL for Telephone and Centrex Services through the Suburban Purchasing Cooperative. Budgeted Funds – General, Water/Sewer, and City-Owned Parking Funds. 11a. RESOLUTION R-145-18: A Resolution Approving Customer Service Agreement Renewals with Call One, Inc. for Telecommunication Services 12. Approve City of Des Plaines Community Development Block Grant Program Year 2018 Annual Action Plan 12a. RESOLUTION R-146-18: A Resolution Approving the City of Des Plaines Community Development Block Grant Program 2018 Annual Action Plan 13. Award Bid for the Police Department 2nd Floor Window Replacement Contract to Low Bidder Replacement Windows, Inc., 3900 West 159th Place, Markham, IL in the Amount of $149,915. Budgeted Funds – Facilities and Grounds/Repairs and Maintenance. 13a. RESOLUTION R-147-18: A Resolution Approving a Contract with Replacement Window Systems, Inc. for the Replacement of Police Department Second Floor Windows 14. Approve Task Order No. 2 with Architectural Consulting Group, Ltd., 303 N. Northwest Highway, Barrington, IL in the Amount of $47,320. Budgeted Funds – TIF #1/Professional Services. 14a. RESOLUTION R-148-18: A Resolution Approving Task Order No. 2 with Architectural Consulting Group, Ltd. for an Interior Renovation Program at 1470 Miner Street 15. Award Bid for the Northwest Highway Irrigation Installation Project to Low Bidder Aquamist Plumbing and Lawn Sprinkling Co., Inc. in the Not-to-Exceed Amount of $34,100. Budgeted Funds – Facilities & Grounds/Maintenance. 15a. RESOLUTION R-149-18: A Resolution Approving an Agreement with Aquamist Plumbing and Lawn Sprinkling Co., Inc. for the Northwest Highway Irrigation Installation Project 16. Approve Parking Area Lease Agreement for the Library Garage 16a. RESOLUTION R-150-18: A Resolution Approving a Parking Area Lease Agreement Between the City of Des Plaines and 701 Lee Street Des Plaines I, LLC and 701 Lee Street Des Plaines II, LLC for the Lease of City-Owned Property | 17. Approve New Class M Liquor License (Retail Bulk Sales Beer & Wine Only) for Jai Jai Shiva 5, LLC d/b/a Citgo Gas Station, 2995 Mannheim Road 17a. ORDINANCE M-15-18: An Ordinance Amending Section 4-18-1 of the City Code to Add One Class M Liquor License 18. Approve Amendment to City of Des Plaines City Code, Title 1, “Administrative”, Chapter 8, “Position Grade and Compensation Plan”, Section 4, “Compensation Plan” to Establish Pay Grade and Salary Range for the Newly Created Positions of Special Events Coordinator and Training & Safety Coordinator 18a. ORDINANCE M-16-18: An Ordinance Amending Chapter 8 of Title 1 of the City of Des Plaines City Code 19. Authorize City Clerk to Advertise for Bid Squad Car Printers and Accessories for the Police Department 20. Authorize City Clerk to Bid the Library Building Exterior Sealants Project 21. Approve Commission Reappointment from June 18, 2018 City Council Agenda for Michael Albrecht – Board of Fire & Police Commissioners – Term to Expire 4/30/2021 22. Approve Commission Reappointment from June 18, 2018 City Council Agenda for Jeffery Rozovics – Fire Pension Board – Term to Expire 4/30/2020 23. Approve Commission Reappointments from June 18, 2018 City Council Agenda for Rebecca Fowler and Richard Hofherr – Planning & Zoning Board – Terms to Expire 4/30/2021 24. Minutes/Regular Meeting – June 18, 2018 END OF CONSENT AGENDA | COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair a. Warrant Register in the Amount of $8,796,513.51 – RESOLUTION R-151-18 2. COMMUNITY DEVELOPMENT – Alderman Dick Sayad, Chair a. Consideration of a Conditional Use Permit for an Assisted Living Facility at 1665 Oakton Place, Case #18-041-CU – ORDINANCE Z-19-18 b. Consideration of Map Amendment and Major Variations at 1723 Busse Highway, Case #18-044-MAP-V – ORDINANCE Z-20-18 c. Consideration of Business Assistance Program Approval for Interior Build-Out in the Amount of $15,000 for Thai Square Restaurant, 1550 East Oakton Street – RESOLUTION R-152-18 d. Consideration of Resolution in Support of a Cook County Class 6b Tax Incentive for Masterpiece Acquisitions, LLC, 340 E. Howard Avenue – RESOLUTION R-153-18 e. Consideration of Conditional Use for Auto Service Repair at 1108 East Oakton Street, Case #18-049-CU – ORDINANCE Z-21-18 f. Consideration of Major Variations for Electronic Message Board Sign at 395 W. Algonquin Road, Case #18-047-V – ORDINANCE Z-22-18 3. PUBLIC WORKS – Alderman Don Smith, Chair a. Consideration of Design Proposals for New Signs at City Gateway Locations IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER “NEW BUSINESS” UNFINISHED BUSINESS N/A | NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-151-18: Warrant Register in the amount of $8,796,513.51 2. a. ORDINANCE Z-19-18: An Ordinance Amending a Conditional Use Permit to Add the Operation of Assisted Living Services to a Congregate Housing Facility in the C-3 Zoning District at 1665 Oakton Place, Des Plaines, Illinois b. ORDINANCE Z-20-18: An Ordinance Approving a Zoning Map Amendment and Major Variations for 1723 Busse Highway, Des Plaines, Illinois c. RESOLUTION R-152-18: A Resolution Approving a Business Assistance Program Grant for Interior Build-Out at 1550 East Oakton Street d. RESOLUTION R-153-18: A Resolution Supporting and Consenting to Approval of Class 6b Classification for the Property Located at 340 E. Howard Avenue e. ORDINANCE Z-21-18: An Ordinance Granting a Conditional Use Permit for the Operation of an Auto Service Repair Establishment in the C-3 Zoning District at 1108 East Oakton Street, Des Plaines, Illinois f. ORDINANCE Z-22-18: An Ordinance Approving Major Variations from Section 12-11-6.B of the City of Des Plaines Zoning Ordinance to Allow the Installation of a Monument Sign at 395 West Algonquin Road, Des Plaines, Illinois 3. a. n/a MANAGER’S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that perso ns with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these persons.