10/06/2015 Special Meeting 2016 BudgetMINUTES OF THE SPECIAL MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, OCTOBER 6, 2015
CALL TO The Special Meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Alderman Smith, Chair at 6:02 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Tuesday, October 6,
2015.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester, Smith and Charewicz.
Also present were: Mayor Bogusz, City Manager Bartholomew and Assistant City Manager/Director of
Finance Wisniewski.
2015
BUDGET:
FINANCE COMMITTEE — Alderman Smith, Chair
Introduction — City Manager Bartholomew gave a Power Point presentation
providing an overview of the proceedings for the 2016 Budget hearings.
Chairman Smith stated that the 2016 General Funds would be reviewed at this
meeting which includes Elected Office, City Manager, Finance, Community &
Economic Development, Public Works & Engineering, Police, Emergency
Management Agency, Fire Department and Fire & Police Commission. The next
meeting will be October 21 and the final meeting, if necessary, will be November
3.
Overview: City Manager Bartholomew answered questions from the Aldermen.
Council Request: Alderman Brookman requested that Staff provide a list of the
people that have been added to the City in the Budget over the last 5 years.
General Fund: Council Request: None
Elected Office:
2016
BUDGET:
Council Request: Moved by Sayad, seconded by Brookman to move the request
for $110,000.00 for lobbyist services account 6000 (Professional Services) to the
Nov 3rd meeting. Motion declared carried. Aldermen Rodd and Charewicz voted
Nay.
Council Request: Alderman Chester requested Staff to provide a listing
throughout all funds pertaining to the membership dues account 5310.
Council Request: Alderman Sayad requested Staff to provide detailed
information on the services that the Northwest Municipal Conference provides in
the amount of $26,000.00.
Council Request: Revise City Clerk Budget Requests for state conferences and
not InternationL1 conference to equal total amount of $1,500.00.
(Cont'd)
City Manager:
Legal:
Information
Technology:
Media Services:
Human Resources:
Health and Human
Services:
2016
Page 2 of 4 10/6/15
Council Request: None
Council Request: Staff was directed to provide details of Holland and Knight
Letter of Engagement and the termination clause.
Council Request: None
Council Request: Moved by Sayad, seconded by Haugeberg to increase the
funding for Des Plaines at Your Service by an additional $5,000.00 for a total of
$10,000.00 (Account 6195 - Misc Contractual Services). Motion declared
carried. Aldermen Rodd and Brookman voted Nay.
Council Request: Moved by Brookman, seconded by Sayad to remove
$60,000.00 on page 119 related to the rebranding. Motion declared failed.
Aldermen Brookman and Sayad voted Aye. Aldermen Haugeberg, Robinson,
Rodd, Chester, Smith and Charewicz voted Nay.
Council Request: Alderman Brookman would like to see what the plans are for
the rebranding. What will happen with Uniforms, decals, etc.
Council Request: None
Ms. Mary Dankowski, Chairman, Des Plaines Youth Commission, addressed the
Committee of the Whole reviewing what the members of the Youth Advisory
Board and Commissioners provide to the entire community and the additional
programs and events they would like to provide in the future and answered
questions from the Aldermen. There were no questions from the public.
Council Request: Moved by Sayad, seconded by Robinson to increase the
funding for the Youth Commission from $7,000.00 to $12,000.00. Budget
request on page 149. Motion declared carried.
Council Request: Alderman Sayad requested that Staff obtain a copy of the
Senior Center budget.
Council Request: Mayor Bogusz requested Staff to obtain information from the
Social Service funding agencies. What outlook do they have for their State
Funding?
Council Request: Alderman Brookman requested information on the funding of
Social Service Agencies. What vetting process do we have for them? Staff was
directed to provide the listing of the ones we have funded in the past. vig_
BUDGET:
(Cont'd)
Finance:
Community and
Economic
Development:
Public Works &
Engineering:
Police:
Emergency
Management
Agency:
Fire Department:
Police & Fire
Commission:
General Fund
Overhead:
Page 3 of 4 10/6/15
Council Request: None
Council Request: Staff was requested to provide a summary of all the costs
related to the Rebranding Efforts. Page 184 in Economic Development along
with all the other Departments.
Council Request: Moved by Brookman, seconded by Haugeberg to remove
$90,000.00 from page 229 related to Council Chamber Remodel. Motion
declared carried. Alderman Charewicz voted Nay.
Council Request: Moved by Brookman, seconded by Sayad to remove
$110,000.00 on page 235 related to new gateway signage. Alderman Brookman
withdrew his motion and Alderman Sayad withdrew his second.
Council Request: Alderman Haugeberg requested that Staff provide a list of the
locations of all of the City's Gateway signs and what is involved and planned for
the money allocated.
Council Request: Alderman Sayad would like to have the Policy and Budget
Coordinator/Court Liaison to be brought back in Executive Session on Nov 3rd
Council Request: What do other communities do related to crossing guards?
(Alderman Brookman)
Council Request: Are school districts statutorily required to contribute to the
cost of crossing guards?
Council Request: None
Council Request: Moved by Sayad, seconded by Smith to approve budget
request on page 335 in the amount of $2,000.00 for furniture and fixtures. Motion
declared carried.
Council Request: None
Ms. Shari Caine, Executive Director of the Historical Society, gave an update on
their fundraising efforts and activities and answered questions from the
Aldermen.
cslY
Page 4 of 4 10/6/15
Additional Council Request: Overhead Tab — Alderman Brookman requested Staff to
Requests: provide information on what other cities do in terms of funding for History
Centers.
Council Request: Alderman Rodd requested a bullet point list of the items that
are being pushed off to the 3rd budget meeting.
ADJOURNMENT: Moved by Haugeberg, seconded by Sayad to adjourn the Special Meeting of the
City Council. Motion declared carried. Meeting adjourned at 9:13 p.m.
Gloria J. Ludwig, MMC — CIT LERK
APPROVED BY ME THIS