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03/05/2018MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY, MARCH 5, 2018 CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was ORDER: called to order by Mayor Bogusz at 7:01 p.m. in the Eleanor Rohrbach Memorial Council Chambers, Des Plaines Civic Center on Monday, March 5, 2018. ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd, Sayad, Brookman, Chester, Smith and Charewicz. Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski, Director of Public Works and Engineering Oakley, Director of Community and Economic Development McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman. PRAYER AND PLEDGE: The prayer was given by Alderman Charewicz, followed by the Pledge of Allegiance to the Flag of the United States of America. CITIZEN Resident Wayne Serbin suggested placing the acquisition of the Des Plaines PARTICIPATION: Theater on a ballot for a public vote. CLERK Pursuant to City Code, City Clerk Tsalapatanis opened the sole bid received on ANNOUNCEMENTS: February 28, 2017 for Landscape Maintenance for City Maintained Greenspace. The bid was submitted by Fleck's Landscaping, 210 Industrial Lane, Wheeling, IL in the amount of $316,393.00. This bid was referred to Staff for review. CONSENT AGENDA: Mayor Bogusz announced Item 3a under New Business, Discussion of Five Corners Area was removed by staff and will be brought back to the City Council at a future date. Moved by Sayad, seconded by Brookman, to establish the Consent Agenda. Motion declared carried. Moved by Chester, seconded by Brookman, to approve the Consent Agenda. Upon roll call, the vote was: AYES: 8-Lysakowski, Robinson, Rodd, Sayad Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Minutes were approved; Requests were approved; Ordinance M-3-18, M-4-18; Resolution R-49-18, R-51-18, R-52-18 were adopted. APPROVE EXPENDITURE OF FUNDS/ RELOCATION OF OVERHEAD FACILITIES/ ELMHURST ROAD NORTH OF DEVONSHIRE DR: Consent Agenda Resolution R-49-18 APPROVE THREE YEAR CONTRACT/ SOLE -SOURCE/ POLICE TRAINING: Consent Agenda Resolution R-51-18 AWARD BID/2018 GRASS CUTTING NUISANCE ABATEMENT/ CLAUSS BROTHERS: Consent Agenda Resolution R-52-18 AUTHORIZE CITY CLERK TO ADVERTISE FOR BID/ATTENUATOR INSTALLATION/ MAPLE STREET BARRIER WALL: Consent Agenda Page 2 of 8 03/05/18 Moved by Chester, seconded by Brookman, to Approve Expenditure of Funds in the Amount of $338,829.15 for the Relocation of Overhead Facilities Along Elmhurst Road North of Devonshire Drive. Budgeted Funds — Capital Projects Fund; and further recommend to adopt Resolution R-49-18, A RESOLUTION APPROVING THE EXPENDITURE OF FUNDS FOR THE RELOCATION OF UTILITY FACILITIES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman to Approve 3 -Year Contract at the Cost of $11,020 per Year with Sole -Source Provider Police Law Institute, P.O. Box 49, North Liberty, IA for Training Courses Certified Through the Illinois Law Enforcement Training & Standards Board (ILETSB). Budgeted Funds — Police/Support Services/Training Account; and further recommend to adopt Resolution R-51-18, A RESOLUTION APPROVING AN AGREEMENT WITH POLICE LAW INSTITUTE, INC. FOR POLICE DEPARTMENT TRAINING. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman, to Award Bid for 2018 Grass Cutting Nuisance Abatement to Clauss Brothers, Inc. in an Amount Not -to -Exceed $30,000; and further recommend to adopt Resolution R-52-18, A RESOLUTION APPROVING AN AGREEMENT WITH CLAUSS BROTHERS, INC. FOR NUISANCE ABATEMENT AND GRASS CUTTING SERVICES. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman, to Authorize the City Clerk to Advertise for Bid the Attenuator Installation on the Maple Street Barrier Wall. Motion declared carried as approved unanimously under Consent Agenda. AUTHORIZE CITY CLERK TO ADVERTISE FOR BID/PURCHASE OF ONE 10 -TON TRUCK: Consent Agenda AUTHORIZE CITY CLERK TO ADVERTISE FOR BID/2018 CONTRACTUAL ASPHALT CRACK SEALING AND CONCRETE JOINT SEALING: Consent Agenda AUTHORIZE CITY CLERK TO ADVERTISE FOR BID/CHICAGO WATER SUPPLY REPAIR: Consent Agenda SECOND READING ORD. M-3-18/2018 APPROPRIATION ORDINANCE: Consent Agenda SECOND READING ORD. M-4-18/ ISSUANCE OF GO REFUNDING BONDS, SERIES 2018: Page 3 of 8 03/05/18 Moved by Chester, seconded by Brookman, to Authorize the City Clerk to Advertise for Bid the Purchase of One 10 -Ton Truck per Specifications. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman, to Authorize the City Clerk to Advertise for Bid 2018 Contractual Asphalt Crack Sealing and Concrete Joint Sealing. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman,,to Authorize the City Clerk to Advertise for Bid the Chicago Water Supply Repair. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman, to Approve Second Reading — Ordinance M-3-18, AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION ORDINANCE" FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018. Motion declared carried as approved unanimously under Consent Agenda. Staff requested that this item be removed for further explanation. Assistant City Manager/Director of Finance Wisniewski explained that the 2018 Bond Sale occurred this morning, March 5, 2018. The City received four bids of which the best bid was received from and awarded to Robert W. Baird with an interest rate of 2.7251%. The gross savings is $1,584,071 and on a present value basis that amount is worth $1,396,695 today or 11.256% of the refunded principle. These bonds were initially issued within the TIF #3 District. Ordinance M-4-18 was amended to reflect the correct figures following this morning's Bond Sale. (Cont.) APPROVE MINUTES: Consent Agenda APPROVE MINUTES: Consent Agenda WARRANT REGISTER: CONSIDERATION OF AN INCREASE IN HOURLY COMPENSATION FOR CROSSING GUARDS: Page 4 of 8 03/05/18 Moved by Brookman, seconded by Chester, to Approve Second Reading — Ordinance M-4-18, AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2018, OF THE CITY OF DES PLAINES, ILLINOIS, as amended. Upon roll call, the vote was: AYES: 8-Lysakowski, Robinson, Rodd, Sayad Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Chester, seconded by Brookman, to approve the Minutes of the City Council of February 20, 2018, as published. Motion declared carried as approved unanimously under Consent Agenda. Moved by Chester, seconded by Brookman, to approve Minutes of the City Council Closed Session of February 20, 2018, as published. Motion declared carried as approved unanimously under Consent Agenda. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE WHOLE FINANCE & ADMINISTRATION — Alderman Charewicz, Chair Alderman Charewicz presented the Warrant Register for consideration. Moved by Sayad, seconded by Rodd, to recommend to the City Council approval of the March 5, 2018 — Warrant Register in the Amount of $2,730,330.12 and further recommend that Resolution R-53-18 be adopted at appropriate time this evening. Upon voice vote, motion declared carried. Moved by Sayad, seconded by Robinson to increase the hourly compensation for Crossing Guards to .50 per hour in addition to the .25 increase in the 2018 Budget. Substitute motion was moved by Brookman, seconded by Sayad to increase the hourly compensation for Crossing Guards to $15 an hour effective March 15, 2018. This item will be discussed further during next year's budget process. Crossing Guard Valerie Meegan expressed her appreciation for the proposed compensation increase. Amended motion moved by Brookman to increase the Crossing Guard's compensation $1.35 per hour effective on March 15, 2018 and .25 per hour increase effective on the Crossing Guard's 2018 work anniversary date; and further recommend that Resolution R-56-18 be adopted at appropriate time this evening. Upon voice vote, motion declared carried. CONSIDERATION OF PLAT OF VACTION FOR A PORTION OF METROPOLITAN WAY/ 1504 MINER STREET: CONSIDERATION OF 7C COOK COUNTY PROPERTY TAX INCENTIVE/ 1505 S MT. PROSPECT RD: Page 5 of 8 03/05/18 COMMUNITY DEVELOPMENT — Alderman Sayad, Chair Director of Community and Economic Development Mike McMahon reviewed a memorandum dated February 13, 2018. The new owner of 1504 Miner Street, Jim Karkazis, has requested the City vacate 170.8 square feet of Metropolitan Way right-of-way that the building encroaches on in order to make building improvements. The petitioner proposes improvements, though plans have not been finalized, conceptual architectural renderings identify cosmetic changes to the elevation along Metropolitan Way, such as the addition of windows and doors and the potential to divide the building into two or more tenant spaces, with one or more having entrances off of Metropolitan Way. As these proposed changes affect parts of the building that are currently in the public right-of-way, they would not be permitted without the City vacating land. The plat of survey for 1504 Miner Street shows the existing building encroaching 1.2 feet into the Metropolitan Way right-of-way. The proposed plat of vacation shows this 1.2 feet, for a length of 142.31 feet, as vacated a total of 170.8 square feet. Last year, the City vacated an unused alley to the developer of the Opus Development Company apartment building at 1555 Ellinwood Street. The alley was appraised at $14.07 per square foot. Staff proposes to use this same appraisal value for this parcel of land, equating to a total compensation of $2,403.16 to the City by the owner of 1504 Miner Street. Staff recommended approval of Ordinance Z-3-18 vacating a portion of Metropolitan Way. Moved by Brookman, seconded by Lysakowski to Approve Plat of Vacation for a Portion of Metropolitan Way — 1504 Miner Street, Case #18-010; and further recommend that Z-3-18 be adopted at the appropriate time this evening. Upon voice vote, motion declared carried. Director of Community and Economic Development Mike McMahon reviewed a memorandum dated February 14, 2018. Rawls Road Properties LLC has filed an application requesting a City resolution in support of its Class 7c Tax Incentive Application for the property at 1505 South Mount Prospect Road. The subject site contains a vacant 8,000 square foot, one- story brick building that formerly housed Glidden Professional Paint Center and has remained vacant since December 31, 2012. The applicant has entered into a lease with Sam Jidd Luxury LLC to open an automobile dealership at this property. (Cont.) NEW BUSINESS: Page 6 of 8 03/05/18 The subject property is approximately 32,319 square feet in land containing an 8,000 square foot masonry building that was constructed over 50 years ago. The applicant purchased the property back in 2009 and lost the former tenant in December 2012. After the former tenant left, the owner invested over $250,000 to modernize the property and increase the lease potential. Despite the long vacancy, the applicant has identified a new occupant, Sam Jidd Luxury LLC. If the Class 7c is approved, the property will experience $66,400 of new investment to buildout office space and a vehicle showroom and fill the vacant building with the new dealership. In addition to generating sales tax revenue for the City, it is estimated that the proposed dealership would generate five to six construction jobs, five full-time employees, and one part-time employee. The Class 7c property tax incentive is for commercial uses and is different than the other Cook County Property Tax Incentives approved by the City Council as it is only effective for a five-year period versus a 12 -year period for a Class 6b. This specific property went before City Council in 2016 for support of a 6b Resolution, but the end user did not move forward with occupancy and that application was subsequently canceled. Assessment of Tax Impact Scenarios: Property Taxes in 2016 with partial vacancy status: $13,558 Estimated Property Taxes for proposed improvements and occupied with a 7c: $12,796 Estimated Property Taxes for proposed improvements and occupied without a 7c: $31,991 Staff recommended approval of Resolution R-55-18, supporting the Class 7c application. Moved by Rodd, seconded by Charewicz to Approve Class 7c Cook County Property Tax Incentive for 1505 S. Mt. Prospect Road; and further recommend that R-55-8 be adopted at the appropriate time this evening. Upon voice vote, motion declared carried. MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW BACK IN REGULAR SESSION WARRANT Moved by Charewicz, seconded by Sayad, to concur with recommendation of REGISTER: Committee of the Whole to adopt Resolution R-53-18, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE Resolution FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR R-53-18 AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE PAYMENT FOR SAME. Total: $2,730,330.12. Upon roll call, the vote was: AYES: 8-Lysakowski, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None (Cont.) AUTHORIZE AN INCREASE IN HOURLY COMPENSATION FOR CROSSING GUARDS: Resolution R-56-18 CONSIDER PLAT OF VACATION FOR PORTION OF METROPLITAN WAY/1504 MINER STREET: Ordinance Z-3-18 CLASS 7C CLASSIFICATION FOR 1505 S MOUNT PROSPECT ROAD: Resolution R-55-18 ADJOURNMENT: Page 7 of 8 03/05/18 ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Sayad, to concur with recommendation of Committee of the Whole to adopt Resolution R-56-18, A RESOLUTION AUTHORIZING AN INCREASE IN HOURLY COMPENSATION FOR CROSSING GUARDS, as amended. Upon roll call, the vote was: AYES: 8-Lysakowski, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Rodd, to concur with recommendation of Committee of the Whole to adopt Ordinance Z-3-18, AN ORDINANCE VACATING A PORTION OF METROPOLITAN WAY. Upon roll call, the vote was: AYES: 8-Lysakowski, Robinson, Rodd, Sayad Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Brookman to advance to Second Reading — Ordinance Z-3-18, AN ORDINANCE VACATING A PORTION OF METROPOLITAN WAY. Upon roll call, the vote was: AYES: 7-Lysakowski, Robinson, Rodd, Sayad Brookman, Chester, Charewicz NAYS: 1 -Smith ABSENT: 0 -None Motion declared carried. Moved by Sayad, seconded by Rodd, to adopt Resolution R-55-18, A RESOLUTION SUPPORTING AND CONSENTING TO CLASS 7C CLASSIFICATION FOR THE PROPERTY LOCATED AT 1505 S. MOUNT PROSPECT ROAD. Upon roll call, the vote was: AYES: 8-Lysakowski, Robinson, Rodd, Sayad, Brookman, Chester, Smith, Charewicz NAYS: 0 -None ABSENT: 0 -None Motion declared carried. Moved by Charewicz, seconded by Brookman, to adjourn the meeting. Motion declared carried. The meeting adjourned at 8:08 p.m. Page 8 of 8 03/05/18 -1?/?d • r- -,d(vi7 Je ifer . Tsalapatanis — CITY CLERK dam ---4-t6T ( lY APPROVED BY ME THIS 19/r,