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20180319 Council Packet Monday, March 19, 2018 Closed Session – 6:00 p.m. Regular Session – 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION (verbal update – no back up material at this time) COLLECTIVE BARGAINING PROBABLE LITIGATION ACQUISITION OF PROPERTY SALE OF PROPERTY PERSONNEL PENDING LITIGATION REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE SWEARING-IN CEREMONY FIREFIGHTER/PARAMEDIC CANDIDATE DALE BRIDGES RECOGNITION MAINE WEST GIRLS’ BASKETBALL TEAM – 3RD PLACE CLASS 4A STATE TOURNAMENT CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS | CONSENT AGENDA 1. Approve the Purchase of Uniforms Under the Fire Department’s Quartermaster System from On Time Embroidery, Inc. of Elk Grove Village, Illinois in the Amount of $41,000. Budgeted Funds – Uniforms. 1a. RESOLUTION R-57-18: A Resolution Authorizing the Purchase of Fire Department Uniforms from On Time Embroidery, Inc. 2. Award Bid for the Purchase of Three 5-Ton Trucks per Specifications to Northwest Freightliner, 2120 Rand Road, Palatine, Illinois in the Amount of $514,445. Budgeted Funds – Equipment Replacement Fund. 2a. RESOLUTION R-58-18: A Resolution Authorizing the Purchase of Three Five-Ton Trucks from Northwest Freightliner 3. Approve Purchase of Three Ford Fusion Sedans through the Suburban Purchasing Cooperative Contract #164 from Roesch Ford, 333 W. Grand Avenue, Bensenville, Illinois in the Amount of $53,331. Budgeted Funds – Equipment Replacement Fund. 3a. RESOLUTION R-59-18: A Resolution Authorizing the Purchase of Three Ford Fusion Sedans from Roesch Ford of Bensenville, Illinois 4. Award Bid for the 2018 Purchase of Hot Mix Asphalt to Orange Crush, LLC, 321 Center Street, Hillside , IL in Per Unit Pricing Submitted in the Not-to-Exceed Amount of $195,000. Budgeted Funds – Street Maintenance Supplies/Street R&M in the Amount of $125,000 and Capital Projects Supplies – Capital Maintenance in the Amount of $70,000. 4a. RESOLUTION R-60-18: A Resolution Approving an Agreement for the Purchase of Hot Mix Asphalt from Orange Crush, LLC 5. Approve Master Contract for Professional Services with Ayres Associates, Inc., 5201 E. Terrace Drive, Madison, WI for the Provision of Photogrammetric Services 5a. RESOLUTION R-61-18: A Resolution Approving a Master Contract with Ayres Associates, Inc., for Professional Engineering Services 6. Approve Construction Engineering Proposal from SPACECO, Inc., 9575 West Higgins Road, Rosemont, IL for 2018 CIP Contracts A&B in the Amount of $427,700. This will be Task Order #4 to the Master Contract. Budgeted Funds – Capital Projects Fund. 6a. RESOLUTION R-62-18: A Resolution Approving Task Order No. 4 with SPACECO, Inc. 7. Approve Purchase of Ammunition for the Police Department from the Illinois State Bid, Ray O’Herron Co., Inc., 3549 North Vermilion Street, Danville, IL and Kiesler Police Supply, Inc., 2802 Sable Mill Road, Jeffersonville, IN in the Amount Not-to-Exceed $50,000. Budgeted Funds – Police Department Support Services/Supplies for Police Range. 7a. RESOLUTION R-63-18: A Resolution Authorizing the Purchase of Ammunition from Ray O’Herron Co., Inc. and Kiesler Police Supply, Inc. 8. Reject the Single Bid Received for 2018 Landscape Maintenance of City-Owned Greenspace and Rebid Item at a Later Date 8a. RESOLUTION R-64-18: A Resolution Rejecting all Bids for Landscape Maintenance of City-Owned Greenspace | 9. Authorize the City Clerk to Advertise for Bid the 2018 Contractual Street Sweeping Pilot Program 10. Minutes/Regular Meeting – March 5, 2018 END OF CONSENT AGENDA COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION – Alderman Mike Charewicz, Chair a. Warrant Register in the Amount of $4,020,239.71 – RESOLUTION R-65-18 2. COMMUNITY DEVELOPMENT – Alderman Dick Sayad, Chair a. Consideration of Business Assistance Grant Program Application in the Amount of $15,000 for Peter Stach of MP Stach, LLC d/b/a Manzo’s Banquets, 1571 S. Elmhurst Road – RESOLUTION R-66-18 b. Public Hearing on Application by Thomas Goodwyn for a Preliminary and Final Plat of Subdivision for 2287 S. Mt. Prospect Road, Case #18-011 – RESOLUTION R-54-18 c. Consideration of Resolution in Support of a Class C Cook County Property Tax Incentive for Property Located at 509 N. Third Avenue – RESOLUTION R-67-18 d. Consideration of Business Assistance Multi-Tenant Façade Grant Program Application in the Amount of $40,000 for Emmanuel Pathieu from Gulpat, LLC, d/b/a Wave Shopping Center, 969 Elmhurst Road – RESOLUTION R-68-18 e. Consideration of Text Amendments to the City of Des Plaines Zoning Ordinance to Transition the Use of Car Wash from Permitted to Conditional Use in the C-3 and M-2 Zoning Districts – ORDINANCE Z-4-18 and to Amend the Maximum Allowable Building Height in the M-2, General Manufacturing Zoning District from 40 to 60 Feet in Certain Circumstances, Case #18-008-TA – ORDINANCE Z-5- 18 IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER “NEW BUSINESS” UNFINISHED BUSINESS N/A | NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-65-18: Warrant Register in the amount of $4,020,239.71 2. a. RESOLUTION R-66-18: A Resolution Approving a Business Assistance Program Grant for Interior Build-Out at 1571 S. Elmhurst Road, Manzo’s Banquets b. RESOLUTION R-54-18: A Resolution Approving a Tentative and Final Plat of Subdivision for 2287 S. Mount Prospect Road c. RESOLUTION R-67-18: A Resolution Supporting and Consenting to Approval of Class C Classification for the Property Located at 509 N. 3rd Avenue d. RESOLUTION R-68-18: A Resolution Approving a Business Assistance Program Multi-Unit Retail Grant for Façade Improvements at 969 Elmhurst Road e. ORDINANCE Z-4-18: An Ordinance Amending the Text of the Des Plaines Zoning Ordinance Regarding Car Washes and ORDINANCE Z-5-18: An Ordinance Amending the Text of the Des Plaines Zoning Ordinance to Increase the Allowable Building Height in the M-2 General Manufacturing District MANAGER’S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these persons. FIRE DEPARTMENT 405 S. River Road Des Plaines, IL 60016 P: 847.391.5333 desplaines.org Date: March 5, 2018 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chief Subject: Swearing-In of Firefighter/Paramedic Candidate Dale Bridges Issue: The Fire Department has hired new candidate Dale Bridges. Analysis: He will be starting on March 19, 2018 and we ask that he be introduced and sworn-in at the March 19th City Council meeting. Recommendation: I request that the Mayor swear-in Candidate Bridges to his new position at the beginning of the City Council meeting on March 19, 2018; and I invite the Mayor, Aldermen, and public to join me in congratulating Candidate Bridges on his appointment. MEMORANDUM OFFICE OF the MAYOR 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5301 desplaines.org Date: March 8, 2018 To: Michael G. Bartholomew, City Manager From: Matthew J. Bogusz, Mayor Subject: Recognition At the beginning of the March 19, 2018 City Council meeting we will be recognizing the Maine West Girls Basketball Team on their 3rd Place win in the Class 4A State Tournament. Coach Kim de Marigny and the team will be in attendance. . MEMORANDUM Page 1 of 1 FIRE DEPARTMENT 405 S. River Road Des Plaines, IL 60016 P: 847.391.5333 desplaines.org Date: February 28, 2018 To: Michael Bartholomew, City Manager From: Alan Wax, Fire Chief Subject: Approval of On-Going Uniform Purchases Under the Fire Department’s Quartermaster Program from On-Time Embroidery, Inc. Issue: The Fire Department’s quartermaster system for uniform issuance and replacement operated very well in 2016 and 2017, following replacement of the previous uniform cash-allowance system. Approval of the 2018 expenditures for continued replacements of needed items is requested. Analysis: The Fire Department initiated the quartermaster system in January, 2016. The Council approved the use of On-Time Embroidery, Inc. of Elk Grove Village as the vendor for the Department’s quartermaster system. On-Time Embroidery has proven that they provide excellent service at low prices. Uniform orders have been timely and accurate. Most beneficial, there is no other vendor with the robust web-based system that allows for individualized accounts per employee, on-line approval by the quartermaster, Department management of the process, and detailed reporting. Because the system is web-based, On-Time Embroidery does not have a “showroom” and the associated overhead, and thus On-Time’s prices are low. To confirm such, the Department compared prices to other area uniform vendors in 2016, and found the following: Prices for Daily Station Uniform Items On-Time Embroidery Chicago Uniform VCG Job Shirt $65.00 $70.00 $73.95 Pants - Cargo $56.00 $49.50 $49.95 Polo Shirt - SS $42.00 $50.75 $48.95 T-Shirt $9.00 $15.50 $10.95 On-Time maintained the 2016 price levels through 2017, and has committed to doing so again through 2018. Recommendation: I recommend that the Resolution be approved, authorizing continued purchasing under the quartermaster system. The $41,000 requested in the Resolution is broken-down as follows: MEMORANDUM Page 1 of 4 Breakdown of Total in Proposed Resolution Projected 2018 Uniform Replacements: $31,000 3 New Members: $7,500 Contingency Buffer: $2,500 Total: $41,000 In the very unlikely event that the level of replacements exceeds this amount, or unforeseen personnel shortages occur requiring additional hiring and thus unplanned uniform purchases exceeding the authorized amount, then Staff would return the issue to the City Council. Attachment: Resolution R-57-18 Page 2 of 4 CITY OF DES PLAINES RESOLUTION R - 57 - 18 A RESOLUTION AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT UNIFORMS FROM ON TIME EMBROIDERY, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City’s Fire Department purchases uniforms for use by Fire Department personnel (“Uniforms”) through a quartermaster system, under which Fire Department personnel, subject to approval by a Fire Department quartermaster, are allowed to replace uniform items through a web-based City account established with the designated vendor; and WHEREAS, the Fire Department researched uniform vendors and determined that only On Time Embroidery, Inc. (“Vendor”), has established and maintains a web-based purchasing system that supports the quartermaster system by allowing: (i) each Fire Department employee to establish an online account for the purpose of purchasing Uniforms; (ii) the Fire Department quartermaster to review and approve orders placed by employees; and (iii) the generation of detailed reports regarding purchases and expenditures; and WHEREAS, in 2016, at the start of the quartermaster system, the City sought competitive quotes from qualified vendors for the purchase of the Uniforms, and Vendor submitted the low- price quote; and WHEREAS, the Vendor has agreed to maintain the 2016 pricing structure for 2018; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code and the City’s purchasing policy, the City has determined that the purchase of Uniforms from Vendor is a special requirements purchase and therefore does not require competitive bidding because only Vendor can provide the Uniforms within the special parameters required by the City for, and the overall plan for procurement through, the quartermaster system, which will achieve improved public service and long-term operational efficiencies for the City; and WHEREAS, the City Council desires to purchase the Uniforms from Vendor in the total not-to-exceed amount of $41,000.00; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase Uniforms from the Vendor in an amount not to exceed $41,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: Page 3 of 4 2 SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of Uniforms from Vendor in the not-to-exceed amount of $41,000. SECTION 3: AUTHORIZATION OF PURCHASE. The City Council authorizes and directs the City Manager and the City Clerk to execute and seal documents approved by the General Counsel, and the City Manager to make payments, on behalf of the City, that are necessary to complete the purchase of the Uniforms from the Vendor in a total not-to-exceed amount of $41,000.00. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Purchase of Uniforms from On Time Embroidery Inc (2018) Page 4 of 4 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: February 28, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Bid Award - Purchase of Three 5-Ton Trucks per Specifications Issue: The City Council authorized the advertisement for bid for the purchase of three 5-ton trucks per specifications at its February 5, 2018 meeting. Bidding documents for these vehicles were opened on February 28, 2018. Analysis: The approved 2018 Budget includes $517,500 in funding to replace three 5-ton trucks (Unit #5037 model year 2005, #5055 model year 2007, and #5057 model year 2007) through the Equipment Replacement Fund. Three bids were opened for these front line trucks which included pricing for the chassis, dump body, and associated snow and ice control equipment per specifications. The low bid received for these vehicles with associated equipment was from Northwest Freightliner in the amount of $514,445. A bid tabulation is listed in the chart below: Bidder Price Northwest Trucks, Inc. (Freightliner Chassis) $514,445.00 M&K Trucks (Mack Chassis) $568,730.00 M&K Truck Centers (Volvo chassis) $600,242.24 Recommendation: We recommend the purchase of three 5-ton trucks per specifications to Northwest Freightliner, 2120 Rand Rd., Palatine, IL 60074 in the amount of $514,445. This purchase will be funded from the Equipment Replacement Fund (410-00-000-0000-8020). Attachments: Resolution R-58-18 Exhibit A – Northwest Trucks, Inc. Contract MEMORANDUM Page 1 of 26 1 CITY OF DES PLAINES RESOLUTION R - 58 - 18 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE FIVE-TON TRUCKS FROM NORTHWEST FREIGHTLINER._____________________________________ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds in the Equipment Replacement Fund for use by the Public Works and Engineering Department during the 2018 fiscal year for the purchase of three five-ton trucks with dump bodies and snow and ice control equipment (“Vehicles”); and WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code, the City issued an invitation for bids for the purchase of the Vehicles; and WHEREAS, the City received three bids, which were opened on February 28, 2018; and WHEREAS, Northwest Freightliner, Inc. (“Vendor”) submitted the lowest responsible bid for in the amount of $514,445 for the Vehicles; and WHEREAS, the City desires to enter into an agreement with Vendor for the purchase of the Vehicles in the not-to-exceed amount of $514,445 ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Vendor for the purchase of the Vehicles; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the City Council. SECTION 3: AUTHORIZATION OF AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the Agreement only after receipt by the City Clerk of at least one executed copy of the Agreement from Vendor; provided, however, that if the City Clerk does not receive one executed copy of the Agreement from Vendor within 60 days after the date of adoption of this Resolution, Page 2 of 26 2 then this authority to execute and seal the Agreement will, at the option of the City Council, be null and void. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ____ day of __________________, 2018. APPROVED this _____ day of ______________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Purchase of Three 5 Ton Trucks from Northwest Freightliner. EXHIBIT A Page 3 of 26 Exhibit A Page 4 of 26 Exhibit A Page 5 of 26 Exhibit A Page 6 of 26 Exhibit A Page 7 of 26 Exhibit A Page 8 of 26 Exhibit A Page 9 of 26 Exhibit A Page 10 of 26 Exhibit A Page 11 of 26 Exhibit A Page 12 of 26 Exhibit A Page 13 of 26 Exhibit A Page 14 of 26 Exhibit A Page 15 of 26 Exhibit A Page 16 of 26 Exhibit A Page 17 of 26 Exhibit A Page 18 of 26 Exhibit A Page 19 of 26 Exhibit A Page 20 of 26 Exhibit A Page 21 of 26 Exhibit A Page 22 of 26 Exhibit A Page 23 of 26 Exhibit A Page 24 of 26 Exhibit A Page 25 of 26 Exhibit A Page 26 of 26 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: February 27, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Authorize Purchase of Three Ford Fusion Sedans through the Northwest Municipal Conference Issue: The approved 2018 budget includes $48,600 in funding for the purchase of three Ford sedans through the Equipment Replacement Fund to replace three 2010 Ford Crown Vics (Unit #’s 2017, 2020 and 7412). Analysis: The Community and Economic Development Department (CED) has been utilizing old vehicles that were previously utilized by the Police Department for daily operations. Pursuant to recommendation from the Alternative Fuel Study, the right-typing of the fleet ensures that the correct vehicles are being utilized for the purpose required. Implementation of right-typing the CED fleet began last year with the purchase of two Ford Focus sedans. Feedback was positive, however the compact size of the sedan was brought forward as an operational issue in which a slightly larger mid-size sedan would benefit the department. Pricing for both sedans was obtained: Ford Fusion sedans can be purchased pursuant to Suburban Purchasing Cooperative Contract #164 in the amount of $17,777 each, while the Ford Focus would need to be purchased directly from a dealer at a cost of $17,103 each. Based on the work performed by CED and the amount of time the vehicles are used, the Ford Fusion will provide increased fuel efficiency and have lower maintenance costs during the vehicle life span. Pricing was received for both the Ford Focus and Ford Fusion which is listed below. As a member of the Northwest Municipal Conference, the City is eligible to participate in the Suburban Purchasing Cooperative (SPC) joint purchasing program. The program enables municipalities to purchase vehicles and competitively bid by the SPC. The successful vendor for the Ford Fusion vehicle is Roesch Ford. The price for the replacement of these three vehicles is $53,331. Comparable pricing was received through the National Joint Powers Alliance contract in the amount of $57,342. MEMORANDUM Page 1 of 9 Recommendation: We recommend the purchase of three (3) Ford Fusion sedans through the Suburban Purchasing Cooperative Contract #164 from Roesch Ford, 333 W. Grand Ave., Bensenville, IL 60106, in the amount of $53,331. This purchase will be funded through the Equipment Replacement Fund (410-00-000-0000- 8020). Attachments: Attachment 1 - SPC Contract #164 Order Form Resolution R-59-18 Page 2 of 9 Attachment 1 Page 3 of 9 Attachment 1 Page 4 of 9 Attachment 1 Page 5 of 9 Attachment 1 Page 6 of 9 City of Des Plaines 1111 Joseph Schwab Rd. Tom Bueser/Ralph Magak 847-394-5470/847-394-5477 $53,331 3 E9998-1793-07 1111 Joseph Schwab Rd. Des Plaines, IL 60016 Attachment 1 Page 7 of 9 1 CITY OF DES PLAINES RESOLUTION R - 59 - 18 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE FORD FUSION SEDANS FROM ROESCH FORD OF BENSENVILLE, ILLINOIS. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Community and Economic Development Department has identified the need to purchase three 2018 Ford Fusion sedans (“Vehicles”); and WHEREAS, the City has sufficient funds in the Vehicle Equipment Replacement Fund during the 2018 fiscal year to purchase the Vehicles; and WHEREAS, the City is a member of the Northwest Municipal Conference ("NWMC"), a corporate organization representing municipalities and townships located within the State of Illinois and the Counties of Cook, DuPage, Kane, Lake and McHenry; and WHEREAS, the City participates in the NWMC Suburban Purchasing Cooperative ("SPC"), which permits local governments to purchase commodities and services according to contracts negotiated by the NWMC, resulting in significant savings for the City; and WHEREAS, SPC sought bids for the award of SPC Contract #164 for the purchase of the Vehicles; and WHEREAS, SPC identified Roesch Ford of Bensenville, Illinois ("Vendor") as the lowest responsible bidder for SPC Contract #164; and WHEREAS, City staff has determined that SPC's purchasing policies satisfy the City's competitive bidding requirements; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Vehicles from the Vendor in the not-to-exceed amount of $53,331, in accordance with the SPC Contract #164; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 8 of 9 2 SECTION 2: APPROVAL OF PURCHASE. The City Council hereby approves the purchase by the City of the Vehicles from the Vendor in a total-not-to-exceed amount of $53,331.00. SECTION 3: AUTHORIZATION OF PURCHASE. The City Manager is hereby authorized and directed to execute such documents approved by the General Counsel and to make such payments, on behalf of the City, as are necessary to complete the purchase of the Vehicles from the Vendor in a total-not-to-exceed amount of $53,331, all in accordance with SPC Contract #164. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ____ day of __________________, 2018. APPROVED this _____ day of ______________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Purchase of Three Ford Fusions from Roesch through SPC. Page 9 of 9 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: February 28, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Bid Award –2018 Purchase of Hot Mix Asphalt Issue: City Council authorized the advertisement for bid the unit pricing of hot mix asphalt at its 2/5/18 Council meeting. Bidding documents were opened on February 28, 2018. Analysis: The 2018 City budget includes $195,000 in funding in the Street Maintenance Division and Capital Projects accounts for the purchase of Hot Mix Asphalt (HMA) material from an outside vendor to make street repairs as needed. The material will be picked up at the vendor’s plant by Public Works vehicles and applied to the street. Three bids were received from qualified vendors which are listed in the bid tabulation table below. Orange Crush, LLC provided the lowest bid for purchase of hot mix asphalt and has been utilized for this purchase in previous years with no issues. COMPANY Price per Ton IDOT Spec. Hot Mix *Estimated Quantity Price Per Ton Modified Surface Hot Mix *Estimated Quantity *Extension Per Estimated Quantity Orange Crush, LLC $45.00 120 tons $40.00 3,200 tons $133,400 Arrow Road Construction Co. $44.75 120 tons $41.25 3,200 tons $137,370 Plote Construction, Inc. $51,00 120 tons $47.00 3,200 tons $156,520 MEMORANDUM Page 1 of 10 Recommendation: We recommend award of the bid for the 2018 purchase of hot mix asphalt to Orange Crush, LLC, 321 Center Street, Hillside, IL 60162, per unit pricing submitted in the not-to- exceed amount of $195,000. This material purchase will be funded from the Street Maintenance Supplies – Street R&M account (100-50-530-0000.7055) in the amount of $125,000 and the Capital Projects Supplies – Capital Maintenance account (400-00-000-0000.7065) in the amount of $70,000. Attachments: Resolution R-60-18 Exhibit A – Orange Crush, LLC Contract Page 2 of 10 1 CITY OF DES PLAINES RESOLUTION R - 60 - 18 A RESOLUTION APPROVING AN AGREEMENT FOR THE PURCHASE OF HOT MIX ASPHALT FROM ORANGE CRUSH, LLC. ____________ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds in the Street Maintenance Supplies fund and the Capital Projects Supplies fund for use by the Public Works and Engineering Department during the 2018 fiscal year for the purchase of: (i) hot mix asphalt meeting IDOT specifications ("IDOT Spec. Asphalt"); and (ii) modified surface hot mix asphalt (“Modified Surface Asphalt”); and WHEREAS, pursuant to Chapter Ten of Title One of the City of Des Plaines City Code, the City issued an invitation for bids for the purchase of the IDOT Spec. Asphalt, and Modified Surface Asphalt; and WHEREAS, the City received three bids, which were opened on February 28, 2018; and WHEREAS, Orange Crush, LLC ("Vendor") submitted the lowest responsible bid in the amounts of: (i) $45.00 per ton for IDOT Spec. Asphalt; and (ii) $40.00 per ton for Modified Surface Asphalt; and WHEREAS, the City desires to enter into an agreement with Vendor for the purchase of IDOT Spec. Asphalt in the amount of $45.00 per ton and Modified Surface Asphalt in the amount of $40.00 per ton, all in the not-to-exceed amount of $195,000 ("Agreement"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into the Agreement with Vendor for the purchase of the IDOT Spec. Asphalt, and the Modified Surface Asphalt in the not-to-exceed amount of $195,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF AGREEMENT. The City Council hereby approves the Agreement in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. Page 3 of 10 2 SECTION 3: AUTHORIZATION TO EXECUTE AGREEMENT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Agreement. SECTION 6: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Agreement for Purchase of Hot Mix Asphalt from Orange Crush, LLC 2018. Page 4 of 10 Exhibit A Page 5 of 10 Exhibit A Page 6 of 10 Exhibit A Page 7 of 10 Exhibit A Page 8 of 10 Exhibit A Page 9 of 10 Exhibit A Page 10 of 10 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: February 27, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy Oakley, P.E., CFM, Director of Public Works and Engineering Subject: Ayres Associates Inc. - Master Contract Renewal Issue: The City has a master contract with Ayres Associates Inc. that will expire on March 2, 2018 and requires renewal. The consultant is selected by the Geographic Information Systems (GIS) Consortium to provide photogrammetric services. Analysis: Ayres annually performs aerial photography and updates the existing planimetric mapping for the City. Mapping is performed in the spring before the trees and vegetation leaf over to maximize the line of sight to ground and structures. Recommendation: We recommend renewing a Master Contract for professional services with Ayres Associates Inc., 5201 E. Terrace Drive, Suite 200, Madison, WI 53718. Attachments: Resolution R-61-18 Exhibit A – Master Contract MEMORANDUM Page 1 of 28 1 CITY OF DES PLAINES RESOLUTION R - 61 - 18 A RESOLUTION APPROVING A MASTER CONTRACT WITH AYRES ASSOCIATES, INC., FOR PROFESSIONAL ENGINEERING SERVICES. ______ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City desires to retain an engineering firm to perform engineering services including aerial photography and planimetric mapping for the City as such services are needed over time ("Engineering Services"); and WHEREAS, Ayres Associates, Inc. ("Consultant") has performed Engineering Services for the City in the past to the City’s satisfaction; and WHEREAS, the City is a member of the Geographic Information Systems Consortium ("GIS Consortium"); and WHEREAS, Consultant has been selected by the GIS Consortium to perform the Engineering Services for GIS Consortium; and WHEREAS, in accordance with Chapter 10 of Title 1 of the City Code of the City of Des Plaines and the City purchasing policy, City staff has determined that the procurement of the Engineering Services does not require competitive bidding because the Engineering Services require a high degree of professional skill and judgment where the ability or fitness of the individual plays an important part; and WHEREAS, the City desires to enter into a master contract with Consultant to perform Engineering Services as required by the City ("Master Contract") pursuant to task orders issued by the City in accordance with the Master Contract; and WHEREAS, the City Council has determined that is in the best interest of the City to enter into the Master Contract with Consultant; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 2 of 28 2 SECTION 2: APPROVAL OF MASTER CONTRACT. The City Council hereby approves the Master Contract in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE MASTER CONTRACT. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, the final Master Contract only after receipt by the City Clerk of at least two executed copies of the Master Contract from Consultant; provided, however, that if the City Clerk does not receive such executed copies of the Master Contract from Consultant within 30 days after the date of adoption of this Resolution, then this authority to execute and seal the Master Contract shall, at the option of the City Council, be null and void. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Master Contract with Ayres Associates, Inc. Page 3 of 28 Master Contract Between the City of Des Plaines And Ayres Associates Inc. For Professional Engineering Services Exhibit A Page 4 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services i Master Contract Between the City of Des Plaines And Ayres Associates Inc. For Professional Engineering Services TABLE OF CONTENTS Page ARTICLE 1. THE SERVICES ........................................................................................................1 1.1 Intent; Conflicts. ......................................................................................................1 1.2 Task Orders. .............................................................................................................1 1.3 Project Time. ............................................................................................................1 1.4 Term; Extensions. ....................................................................................................1 1.5 No Guarantee of Work; Other Contracts. ................................................................1 1.6 Responsibility of Consultant to Perform..................................................................2 1.7 Financial Ability to Perform. ...................................................................................2 ARTICLE 2. COMPENSATION AND PAYMENT ......................................................................2 2.1 Pricing Schedule. .....................................................................................................2 2.2 Monthly Payment; Invoices. ....................................................................................2 2.3 Taxes. .......................................................................................................................3 2.4 Final Payment. .........................................................................................................3 2.5 Deductions. ..............................................................................................................3 2.6 Use of Deducted Funds. ...........................................................................................3 2.7 Keeping Books and Accounts. .................................................................................3 ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES ................................................4 3.1 Standard of Performance..........................................................................................4 3.2 Correction of Defects. ..............................................................................................4 3.3 Risk of Loss. ............................................................................................................4 3.4 Opinions of Probable Cost. ......................................................................................4 3.5 Responsibility for Work by Contractors. .................................................................4 3.6 City Responsibilities. ...............................................................................................5 3.7 Time of the Essence. ................................................................................................6 Exhibit A Page 5 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services ii 3.8 Suspension of Services, Project. ..............................................................................6 ARTICLE 4. TASK CHANGE ORDERS; DELAYS .....................................................................6 4.1 Task Change Orders. ................................................................................................6 4.2 Revision Notices. .....................................................................................................6 4.3 Disagreements over Task Change Order Terms. .....................................................6 4.4 No Change in Absence of Task Change Order. .......................................................6 4.5 Delays. .....................................................................................................................7 ARTICLE 5. INSURANCE .............................................................................................................7 5.1 Insurance. .................................................................................................................7 5.2 Scope of Coverage. ..................................................................................................7 5.3 Minimum Limits of Coverage. ................................................................................7 5.4 Deductibles and Self-Insured Retentions. ................................................................8 5.5 Additional Requirements. ........................................................................................8 5.6 Verification of Coverage..........................................................................................9 5.7 Sub-Consultants and Suppliers. ...............................................................................9 ARTICLE 6. INDEMNIFICATION ................................................................................................9 6.1 Agreement to Indemnify. .........................................................................................9 6.2 Notice of Claim to Consultant. ..............................................................................10 6.3 No Limit Based on Insurance. ...............................................................................10 6.4 Withholding Payment. ...........................................................................................10 6.5 Limit on Duty to Indemnify. ..................................................................................10 ARTICLE 7. INFORMAL DISPUTE RESOLUTION .................................................................10 7.1 Dispute Resolution Panel. ......................................................................................10 7.2 Communications in Nature of Settlement. .............................................................10 7.3 Performance of Services. .......................................................................................10 ARTICLE 8. TERMINATION ......................................................................................................10 8.1 Master Contract is At-Will.....................................................................................10 8.2 Termination by City for Breach. ............................................................................11 8.3 City Remedies. .......................................................................................................11 8.4 Termination for Convenience. ...............................................................................11 8.5 Termination by Consultant for Breach. .................................................................11 8.6 Termination by Consultant without Cause. ...........................................................11 Exhibit A Page 6 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services iii ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS .......................12 9.1 Consultant as Independent Consultant. ..................................................................12 9.2 Compliance with Laws; Communications with Regulators. ..................................12 9.3 Consultant Payments; Waivers of Liens. ...............................................................12 9.4 Permits and Licenses..............................................................................................12 9.5 Safety; Hazardous Materials. .................................................................................12 9.6 Intellectual Property. ..............................................................................................12 9.7 Confidential Information. ......................................................................................13 9.8 Ownership of Data and Documents. ......................................................................13 9.9 Copyrights and Patents. .........................................................................................13 9.10 Notices. ..................................................................................................................13 9.11 No Waiver by City. ................................................................................................14 9.12 No Third-Party Beneficiaries. ................................................................................14 9.13 Survival of Terms. .................................................................................................14 9.14 Assignments. ..........................................................................................................14 9.15 Amendments. .........................................................................................................14 9.16 Governing Law. .....................................................................................................14 9.17 Compliance with Laws, Grant Regulations. ..........................................................15 9.18 Representation of No Conflicts. .............................................................................15 9.19 No Collusion. .........................................................................................................15 Exhibit A Page 7 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -1- Master Contract Between The City of Des Plaines And Ayres Associates Inc. For Professional Engineering Services This contract (the “Master Contract”) is dated as of March 19, 2018 (the “Effective Date”) and is by and between the City of Des Plaines (the “City”) and Ayres Associates Inc. (the “Consultant”). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: ARTICLE 1. THE SERVICES 1.1 Intent; Conflicts. It is the intent of the parties that this Master Contract govern the relationship of the parties. Specific terms related to a project will be contained in a task order as provided in Section 1.2. In the event of a conflict between the provisions of this Master Contract and any task order, then provisions of this Master Contract will apply and control. 1.2 Task Orders. The Consultant will perform services for the City from time to time as set forth in written task orders issued by the City on a project-by-project basis (the “Services”), provided, however, that any task order in an amount exceeding $10,000 must be approved by the City Council. A task order will be in the form generally as provided in Attachment A attached to and by this reference incorporated into this Master Contract (a “Task Order”) and in final form acceptable to the City and executed by the Parties. Each Task Order will include the Services to be performed under that Task Order (collectively a “Project”). 1.3 Project Time. Each Task Order will include a time schedule for the Project (a “Project Schedule”) including without limitation a date for completion of the Project (the “Project Completion Date”). 1.4 Term; Extensions. This Master Contract commences on the Effective Date and terminates on December 31, 2020 unless terminated earlier pursuant to Article 8 of this Master Contract (the “Term”). All terms of this Master Contract, including without limitation pricing terms, are firm during the Term, unless a change is explicitly agreed to by the City in a Task Order. The Parties may extend this Contract for two additional one-year periods (each an “Extended Term”). Pricing terms may be adjusted by agreement at the beginning of an Extended Term. 1.5 No Guarantee of Work; Other Contracts. This Master Contract does not guarantee that the Consultant will be awarded Projects by the City, and the City has no duty or obligation to award Projects to the Consultant. Also, the City may enter into master contracts with other consultants, pursuant to which the City may award work from time to time at the City’s discretion. Exhibit A Page 8 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -2- 1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel necessary to complete the Services. The Consultant must perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the City in writing. All sub-consultants and supplies used by the Consultant in the performance of Services must be acceptable to, and approved in advance by, the City. The City’s approval of any sub-consultant or supplier will not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services in full compliance with, and as required by or pursuant to, this Master Contract and the relevant Task Order. All Services performed by any sub-consultant or supplier are subject to all of the provisions of this Master Contract and the relevant Task Order in the same manner as if performed directly by the Consultant. If any sub-consultant or supplier fails to properly perform any Services undertaken by it in compliance with this Master Contract or the relevant Task Order, then the Consultant, immediately on notice from the City, must remove that sub-consultant or supplier and undertake the Services itself or replace the sub-consultant or supplier with a sub-consultant or supplier acceptable to the City. The Consultant will have no claim for damages, for compensation in excess of the Compensation, or for delay or extension of the Project Schedule as a result of any such removal or replacement. 1.7 Financial Ability to Perform. Each time when executing a Task Order, the Consultant represents and declares that it is financially solvent, has the financial resources necessary, has sufficient experience and competence, and has the necessary capital, facilities, organization, and staff necessary to provide, perform, and complete the Project set forth in the Task Order in full compliance with, and as required by or pursuant to, the Task Order and this Master Contract. ARTICLE 2. COMPENSATION AND PAYMENT 2.1 Pricing Schedule. As compensation for the performance of the Services (“Compensation”), the City will pay the Consultant the amounts set forth in Attachment B attached to and by this reference incorporated into this Master Contract (the “Pricing Schedule”). The Parties may agree to different or additional pricing terms in a Task Order (“Project-Specific Pricing”). Except for the Compensation and any Project-Specific Pricing, the City will have no liability for any expenses or costs incurred by the Consultant. 2.2 Monthly Payment; Invoices. The Compensation for a Project will be paid in monthly installments. The Consultant must submit to the City, on a monthly basis unless the Parties agree in a Task Order to a different schedule, a written invoice for payment for completed work. The City may specify the specific day of the month on or before which invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other documents as necessary to reasonably establish the Consultant’s right to payment of the Compensation stated in the invoice. In addition, each invoice must include (a) employee classifications, rates per hour, and hours worked by each classification and, if the Project is to be performed in separate phases, for each phase, (b) total amount billed in the current period and total amount billed to date and, if the Project is to be performed in separate phases, for each phase, and (c) the estimated percent completion of the Project and, if the Project is to be performed in separate phases, for each phase. Exhibit A Page 9 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -3- 2.3 Taxes. The Compensation includes applicable federal, State of Illinois, and local taxes of every kind and nature applicable to the services provided by the Consultant and all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees. 2.4 Final Payment. A Project, or a phase of a Project, will be considered complete on the date of final written acceptance by the City of the Services or the relevant phase of the Services. Services related to a submission of the Consultant will be deemed accepted by the City if the City does not object to those Services in writing within 30 days after the submission by the Consultant of an invoice for final acceptance and payment. The City will make final payment to the Consultant within 30 days after final acceptance of the Services and any Project-Specific Compensation, after deducting therefrom charges, if any, as provided in this Master Contract or the relevant Task Order (“Final Payment”). The acceptance by the Consultant of Final Payment will operate as a full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or demands for further payment of any kind for the Services encompassed by the Final Payment. 2.5 Deductions. Notwithstanding any other provision of this Master Contract, the City may deduct and withhold from any payment or from Final Payment such amounts as may reasonably appear necessary to compensate the City for any loss due to (1) Services that are defective, nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the City made by any of the Consultant’s sub-consultants or suppliers or by other persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, (5) the cost to the City, including without limitation reasonable attorneys’ fees, of correcting any of the matters stated in this Section or exercising any one or more of the City’s remedies set forth in Section 8.3 of this Master Contract. The City will notify the Consultant in writing given in accordance with Section 9.10 of this Master Contract of the City’s determination to deduct and withhold funds, which notice will state with specificity the amount of, and reason or reasons for, such deduction and withholding. 2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in question or has furnished security for that performance satisfactory to the City. The City will be entitled to apply any money withheld or any other money due to the Consultant to reimburse itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable attorneys’ fees (collectively “Costs”) incurred, suffered, or sustained by the City and chargeable to the Consultant under this Contract. 2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and other records of all its billable charges and costs incurred in performing Services in accordance with generally accepted accounting practices, consistently applied, and in such manner as to permit verification of all entries. The Consultant must make all such material available for inspection by the City, at the office of the Consultant during normal business hours during the Term and for a period of three years after termination of this Master Contract. Copies of such material must be furnished to the City at the City’s request and expense. Exhibit A Page 10 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -4- ARTICLE 3. PERFORMANCE OF PROJECT AND SERVICES 3.1 Standard of Performance. The Consultant must perform the Services in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the Chicago Metropolitan Region (the “Standard of Performance”). All Services must be free from defects and flaws, must conform to the requirements of this Master Contract and applicable Task Order, and must be performed in accordance with the Standard of Performance. The Consultant is fully and solely responsible for the quality, technical accuracy, completeness, and coordination of all Services, unless specifically provided otherwise in a Task Order. 3.2 Correction of Defects. The Consultant must provide, for no additional Compensation and at no separate expense to the City, all work required to correct any defects or deficiencies in the performance of Services, regardless of whether the defect or deficiency relates to the work of the Consultant or of the Consultant’s sub-consultants or suppliers, so long as that notice of the defects is given by the City to the Consultant within two years after completion of the Services. 3.3 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The Consultant is responsible for any and all damages to property or persons caused by any Consultant error, omission, or negligent act and for any losses or costs to repair or remedy any work undertaken by the City based on the Services as a result of any such error, omission, or negligent act. Notwithstanding any other provision of this Master Contract or any Task Order, the Consultant’s obligations under this Section 3.3 exist without regard to, and may not be construed to be waived by, the availability or unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or reimburse the Consultant for damages, losses, or costs. 3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the City has control over the costs of labor, materials, equipment, or services furnished by others or over competitive bidding, market or negotiating conditions, or construction contractors’ methods of determining their prices. Accordingly, any opinions of probable costs provided under this Master Contract or a Task Order are considered to be estimates only, made on the basis of the Consultant’s experience and qualifications, and those opinions represent the Consultant’s best judgment as an experienced and qualified professional, familiar with the industry. The Consultant does not guaranty that proposals, bids, or actual costs will not vary from the opinions prepared by the Consultant. 3.5 Responsibility for Work by Contractors. Except as provided in a Task Order, and subject to the next sentence of this Section 3.5, the Consultant is not responsible for a contractor’s construction means, methods, techniques, sequences or procedures, time of performance, compliance with law, or safety precautions and programs, and the Consultant does not guarantee the performance of a contractor. Nothing in the previous sentence may be construed or applied to limit the responsibility of the Consultant to properly perform, or the liability of the Consultant for failure to properly perform, all of the Services required by the Consultant under this Master Contract or a Task Order, which Services may include contract and work oversight, inspections of work performed by a contractor, contract compliance services, and similar services. Exhibit A Page 11 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -5- 3.6 City Responsibilities. Except as provided in this Master Contract or in a Task Order, the City, at its sole cost and expense, will have the following responsibilities: (a) To designate a person with authority to act as the City’s representative on each Project. In the absence of a written designation, the City’s representative will be the City’s Director of Public Works and Engineering. The City’s representative will have the authority to act on behalf of the City as provided in a Task Order, except on matters that require approval of the City Council. (b) To provide to the Consultant all criteria and information about the requirements for a Project or Services, including, as relevant, the City’s objectives and constraints, schedule, space, capacity and performance requirements, and budgetary limitations. (c) To provide to the Consultant existing studies, reports, and other available data relevant to a Project. (d) To arrange for access to, and make provisions for the Consultant to enter on, public and private property as reasonably required for a Project. (e) To provide, as relevant, surveys describing physical characteristics, legal limitations, and utility locations for a Project and the services of other consultants when the services of other consultants are requested by the Consultant and are necessary for the performance of the Services. (f) To provide structural, mechanical, chemical, air and water tests, tests for hazardous materials, and other laboratory and environmental tests, inspections, and reports required by law to be provided by the City in connection with a Project, except the extent such tests, inspections, or reports are part of the Services. (g) To review reports, documents, data, and all other information presented by the Consultant as appropriate. (h) To provide approvals from all governmental authorities having jurisdiction over a Project when requested by the Consultant, except the extent such approvals are part of the Services. (i) To provide, except as provided under Article 5 and Article 6 of this Master Contract, all accounting, insurance, and legal services as may be necessary from time to time in the judgment of the City to protect the City’s interests with respect to a Project. (j) To attend Project-related meetings. (k) To give prompt written notice to the Consultant whenever the City observes or otherwise becomes aware of any development that affects the scope or timing of Services, except that the inability or failure of the City to give any such a notice will not relieve the Consultant of any of its responsibilities under this Master Contract or any Task Order. Exhibit A Page 12 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -6- 3.7 Time of the Essence. Time is of the essence for each Project and all activities with regard to the performance of a Project. 3.8 Suspension of Services, Project. The City, at any time and for any reason, may suspend work on any or all Services or Project by issuing a written work suspension notice to the Consultant. The Consultant must stop the performance of all Services within the scope of the suspension notice until the City directs the Consultant in writing to resume performance. ARTICLE 4. TASK CHANGE ORDERS; DELAYS 4.1 Task Change Orders. The City, from time to time, may issue a written order modifying or otherwise changing the scope of the Services included in a Task Order (a “Task Change Order”) provided, however, that any Task Change Order in an amount exceeding $10,000 must be approved by the City Council. The Task Change Order will be generally in the form attached to and by this reference incorporated into this Master Contract as Attachment C. The Consultant may request a Task Change Order based on a material change to a Project or any Services required as part of a Project. A Task Change Order may include additions to and deletions from the Services and will include any equitable increases or decreases to the Compensation for the Project. 4.2 Revision Notices. Within 10 days after the date of a Task Change Order, and in any event before the Consultant begins work on any changed Services, the Consultant must notify the City in writing if the Consultant desires a revision to the Task Change Order (a “Revision Notice”). The Revision Notice must clearly state the Consultant’s requested revisions and the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised Task Change Order in a form acceptable to the Parties. If the Consultant does not submit a Revision Notice within the 10-day period, then the Consultant will be deemed to have accepted the Task Change Order and the Task Change Order will be final. 4.3 Disagreements over Task Change Order Terms. If the City and the Consultant cannot agree on the proposed revisions to the Compensation or Project Schedule terms of a Task Change Order, then the Parties will apply the dispute resolution provisions of this Master Contract in order to reach agreement. In that event, the Consultant must proceed diligently with the revised Services as directed by City pending resolution of the disagreement. The Consultant will be compensated equitably for the work the Consultant undertakes during the disagreement resolution process. 4.4 No Change in Absence of Task Change Order. No claim for an adjustment in Compensation or Project Schedule will be made or allowed unless it is embodied in a Task Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an adjustment in the Compensation or Project Schedule terms that has not been included, or fully included, in a Task Change Order, then the Consultant may submit to the City a written request for the issuance of, or revision of, a Task Change Order including the desired adjustment. The Consultant’s request must be submitted before the Consultant proceeds with any Services for which an adjustment is desired. Exhibit A Page 13 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -7- 4.5 Delays. If a delay in providing Services results from one or more causes that could not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation for extra costs related to the delay, or both. The Consultant must notify the City in writing within 10 days after the start of the delay and again in writing within 10 days after the delay has ended (the “Delay Period”). The first notice must state the cause or causes of the delay and the impact of the delay on providing Services. The second notice must state the cause or causes of the delay, the length of the day, the reasons why the delay disrupted performance of the Services and the Consultant’s request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right to an adjustment in Compensation for the Services. ARTICLE 5. INSURANCE 5.1 Insurance. The Consultant must procure and maintain, for the duration of this Master Contract, insurance as provided in this Article 5. 5.2 Scope of Coverage. (a) Commercial General Liability. Insurance Services Office Commercial General Liability occurrence form CG 0001, on a form at least as broad as the attached sample endorsement including ISO Additional Insured Endorsement CG 2010 (Exhibit A), CG 2026(Exhibit B). (b) Automobile Liability. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 “Any Auto.” (c) Professional Liability. Indemnification and defense for injury or damage arising out of negligent acts, errors, or omissions in providing professional services. (d) Workers’ Compensation and Employers’ Liability. Workers’ Compensation as required by the Workers’ Compensation Act of the State of Illinois and Employers’ Liability insurance. 5.3 Minimum Limits of Coverage. (a) Commercial General Liability. $1,000,000 combined single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for personal injury. The general aggregate must be twice the required occurrence limit. Minimum General Aggregate must be no less than $2,000,000 or a project-contract specific aggregate of $1,000,000. (b) Business Automobile Liability. $1,000,000 combined single limit per accident for bodily injury and property damage. (c) Workers’ Compensation and Employers’ Liability. Workers’ Compensation Coverage with statutory limits and Employers’ Liability limits of $500,000 per accident. Exhibit A Page 14 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -8- (d) Professional Liability. $1,000,000 each claim with respect to negligent acts, errors, and omissions in connection with all professional services to be provided under this Master Contract and any Task Order, with a deductible not-to-exceed $150,000 without prior written approval. 5.4 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer must reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, employees, agents, and representatives or the Consultant must procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. This provision does not apply to Paragraph 5.3(d) above. 5.5 Additional Requirements. The insurance policies must contain, or be endorsed to contain, the following provisions: (a) Commercial General Liability and Automobile Liability Coverage. The City and its officials, employees, agents, and representatives must be covered as additional insured as respects: liability arising out of the Consultant’s work, including without limitation activities performed by or on behalf of the Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must contain no special limitations on the scope of protection afforded to the City or its officials, employees, agents, and representatives. (b) Primary Coverage. The insurance coverage must be primary with respect to the City and its officials, employees, agents, and representatives. Any insurance or self-insurance maintained by the City and its officials, employees, agents, and representatives will be excess of the Consultant’s insurance and will not contribute with it. (c) Reporting Failures. Any failure to comply with reporting provisions of any policy must not affect coverage provided to the City and its officials, employees, agents, and representatives. (d) Severability of Interests/Cross Liability. The insurance must contain a Severability of Interests/Cross Liability clause or language stating that the insurance will apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s ability. (e) Umbrella Policies. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not “follow form,” then the Consultant must name the City and its officials, employees, agents, and representatives as additional insureds under the umbrella policy. (f) Occurrence Form. All general liability coverage must be provided on an occurrence policy form. Claims-made general liability policies are not acceptable. (g) Workers’ Compensation and Employers’ Liability Coverage. The insurer must agree to waive all rights of subrogation against the City and its officials, employees, agents, and representatives for losses arising from work performed by the Consultant. Exhibit A Page 15 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -9- (h) Professional Liability. If the policy is written on a claims-made form, the retroactive date must be equal to or preceding the effective date of this Master Contract. If the policy is cancelled, non-renewed, or switched to an occurrence form, then the Consultant must purchase supplemental extending reporting period coverage for a period of not less than three years. (i) All Coverage. Each insurance policy required by this clause must be endorsed to state that coverage will not be suspended, voided, cancelled, or reduced in coverage or in limits except after 30 days prior written notice to the City by certified mail, return receipt requested. (j) Acceptability of Insurers. Unless specifically approved in writing in advance by the City, all insurance must be placed with insurers with a Best’s rating of no less than A-, VII. All insurers must be licensed to do business in the State of Illinois. 5.6 Verification of Coverage. The Consultant must furnish the City with certificates of insurance naming the City and its officials, employees, agents, and representatives as additional insureds and with original endorsements affecting coverage required by this Article 5. The certificates and endorsements for each insurance policy must be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the City and in any event must be received and approved by the City before any work commences. Other additional-insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated on the ISO Additional Insured Endorsements CG 2010 or CG 2026. The City reserves the right to request a full certified copy of each insurance policy and endorsement. 5.7 Sub-Consultants and Suppliers. The Consultant must include all sub-consultants as insureds under its policies or must furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors are subject to all of the requirements stated in this Article 5, except its professional liability policy. ARTICLE 6. INDEMNIFICATION 6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant hereby agrees to indemnify and, at the City’s request, defend the City and its officials, employees, agents, and representatives (collectively the “Indemnified Parties”) as follows: (a) Against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs, and expenses (collectively “Professional Liability Claims”), that may in any way accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the negligent performance of any professional Services by the Consultant or its employees or sub-consultants or that may in any way result therefrom, except only Claims arising out of the sole legal cause of the City; and (b) Against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, costs, and expenses (collectively “General Liability Claims”), that may in any way accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of the Exhibit A Page 16 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -10- negligent act or omission of the Consultant or its employees or sub-consultants other than any professional Service or that may in any way result therefrom, except only General Liability Claims arising out of the sole legal cause of the City. 6.2 Notice of Claim to Consultant. The City must provide notice of a Claim to the Consultant within 10 business days after the City acquires knowledge of that Claim. 6.3 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees that any performance bond or insurance policy required by this Contract, or otherwise provided by the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified Parties or any one of them. 6.4 Withholding Payment. To the extent that any payment is due to the Consultant under this Contract, the City may withhold that payment to protect itself against any loss until all claims, suits, or judgments have been settled or discharged and evidence to that effect has been furnished to the satisfaction of the City. 6.5 Limit on Duty to Indemnify. The Consultant is not required to indemnify an Indemnified Party to the extent a Claim resulted primarily from the negligence or willful misconduct of the Indemnified Party. ARTICLE 7. INFORMAL DISPUTE RESOLUTION 7.1 Dispute Resolution Panel. Any dispute between the City and the Consultant related to this Master Contract or a Task Order will be submitted to a dispute resolution panel comprised of two representatives of each Party who have been given the authority to agree to a resolution of the dispute. The panel may meet or may conduct its discussions by telephone or other electronic means. If the panel has failed to convene within two weeks after the request of either Party, or is unable to resolve the dispute within 30 days, then either Party may exercise any other rights it has under this Master Contract. 7.2 Communications in Nature of Settlement. All communications between the Parties in connection with the attempted resolution of a dispute will be confidential and will deemed to have been delivered in furtherance of dispute settlement and thus will be exempt from discovery and production, and will not be admissible in evidence whether as an admission or otherwise, in any arbitration, judicial, or other proceeding for the resolution of the dispute. 7.3 Performance of Services. During the dispute resolution process, the Consultant must proceed diligently with the performance of Services. ARTICLE 8. TERMINATION 8.1 Master Contract is At-Will. This Master Contract is at-will and may be terminated by the City at any time at the City’s convenience, without reason or cause. If the City terminates this Master Contract without reason or cause, then the Consultant will be entitled to Compensation for all Service performed by the Consultant up to the date of termination. The Consultant is not Exhibit A Page 17 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -11- entitled to compensation of any kind, including without limitation for lost profit, for any Services not performed by the Consultant. 8.2 Termination by City for Breach. The City at any time, by written notice, may terminate this Master Contract and any Task Order on account of breach by the Consultant and failure of the Consultant to cure the breach within 10 days after that written notice or such further time as the City may agree, in the City’s sole discretion, in response to a written notice from the Consultant seeking additional time to cure. “Breach” by the Consultant includes (a) failure of the Consultant to adhere to any terms or conditions of this Master Contract or any Task Order, (b) failure of the Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the performance of Services so as to endanger proper performance of the Project within the Project Schedule, (d) failure of the Consultant to have or maintain adequate financial or legal capacity to properly complete a Project or any Services. 8.3 City Remedies. If the City terminates this Master Contract or any Task Order for Breach by the Consultant, then the City will have the right, at its election and without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: (a) The City may recover from the Consultant any and all costs, including without limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. (b) The City may withhold any or all outstanding Compensation under any Task Order to reimburse itself or pay for any and all costs, including without limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. In that event, the City will pay any excess funds to the Consultant, if any, after all of the City’s costs are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of money sufficient to reimburse itself, or pay, all remaining costs. 8.4 Termination for Convenience. If, after termination of this Master Contract by the City for breach, it is determined that the Consultant was not in breach or that the termination otherwise was irregular or improper, then the termination shall be deemed to have been made for the convenience of the City under Section 8.1 of this Master Contract. 8.5 Termination by Consultant for Breach. The Consultant at any time, by written notice, terminate this Master Contract on account of failure by the City to properly pay the Consultant and failure of the City to cure the breach within 10 days after that written notice or such further time as the Consultant may agree, in the Consultant’s sole discretion, in response to a written notice from the City seeking additional time to cure. 8.6 Termination by Consultant without Cause. The Consultant may terminate this Master Contract without cause on 30 days written notice to the City, except that no such termination will become effective until after the Consultant has completed, and the City has approved and Exhibit A Page 18 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -12- accepted, all Projects for which Task Orders have been issued and all Services related to those Projects. ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 9.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant is an independent consultant and is not, and may not be construed or deemed to be an employee, agent, or joint venturer of the City. 9.2 Compliance with Laws; Communications with Regulators. The Consultant must comply with all statutes, ordinances, codes, and regulations applicable to the Services. Except to the extent expressly set forth in this Master Contract or a Task Order, the Consultant may not communicate directly with applicable governmental regulatory agencies with regard to Services without prior express authorization from the City. The Consultant must direct inquiries from governmental regulatory agencies to the City for appropriate response. 9.3 Consultant Payments; Waivers of Liens. The Consultant must pay promptly for all services, labor, materials, and equipment used or employed by the Consultant in the performance of any Services and must not cause any materials, equipment, structures, buildings, premises, and property of the City to be impressed with any mechanic’s lien or other liens. The Consultant, if requested, must provide the City with reasonable evidence that all services, labor, materials, and equipment have been paid in full and with waivers of lien as appropriate. 9.4 Permits and Licenses. Unless otherwise provided in a Task Order, the Consultant must obtain and pay for all permits and licenses, registrations, qualifications, and other governmental authorizations required by law that are associated with the Consultant’s performance of Services. 9.5 Safety; Hazardous Materials. (a) Protection of Health, Environment. The Consultant’s personnel must be experienced and properly trained to perform the Services and must take adequate precautions to protect human health and the environment in the performance of Services. (b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous condition relating to the Services, the Consultant must bring that condition to the attention of the City. (c) Hazardous Materials. The Consultant acknowledges that there may be hazardous substances, wastes, or materials as defined by applicable Law (“Hazardous Materials”) at a Project site or otherwise associated with Services, and the Consultant under those circumstances must take appropriate precautions to protect its employees, sub-consultants, and suppliers. 9.6 Intellectual Property. The Consultant may not infringe on any intellectual property (including but not limited to patents, trademarks, or copyrights) (collectively “Intellectual Property”) in the performance of Services. If ever the Consultant is alleged to have infringed on Exhibit A Page 19 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -13- any Intellectual Property, then, in addition to the Consultant’s obligations to indemnify Indemnified Parties under this Master Contract, the Consultant also, at the sole discretion of the City and at the Consultant’s sole expense (a) procure for the City the right to continue using the infringing subject matter, or (b) replace or modify the infringing subject matter so that it becomes non-infringing but still complies with the requirements of this Master Contract and the relevant Task Order, or (c) reimburse the City for all payments made to the Consultant relating to or impacted by the infringing material and all costs incurred by City resulting from such infringement. 9.7 Confidential Information. All information and data disclosed by the City and developed or obtained under this Master Contract must be treated by the Consultant as proprietary and confidential information (“Confidential Information”). The Consultant must not disclose Confidential Information without the City’s prior written consent. No person may use Confidential Information for any purpose other than for the proper performance of Services. The obligations under this Section 9.7 does not apply to Confidential Information that is (i) in the public domain without breach of this Contract, (ii) developed by the Consultant independently from this Master Contract, (iii) received by the Consultant on a non-confidential basis from others who had a right to disclose the information, or (iv) required by law to be disclosed, but only after prior written notice has been received by City and City has had a reasonable opportunity to protect disclosure of the Confidential Information. The Consultant must ensure that the foregoing obligations of confidentiality and use extend to and bind the Consultant’s sub-consultants and suppliers. 9.8 Ownership of Data and Documents. All data and information, regardless of its format, developed or obtained under this Master Contract (collectively “Data”), other than the Consultant’s confidential information, will be and remain the sole property of the City. The Consultant must promptly deliver all Data to the City at the City’s request. The Consultant is responsible for the care and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the Consultant’s records subject to the Consultant’s continued compliance with the provisions of this Article. 9.9 Copyrights and Patents. The Consultant agrees not to assert, or to allow persons performing under the Consultant’s control to assert, any rights to Data or establish any claim under design, patent, or copyright laws. It is expressly agreed that all copyrightable or patentable Data produced as part of Services has been specifically commissioned by the City and is considered “work for hire,” and that all copyrightable and other proprietary rights in that Data will vest solely in the City. Further, the Consultant agrees that all rights under copyright and patent laws under this Master Contract belong to the City. The Consultant hereby assigns any and all rights, title, and interests under copyright, trademark, and patent law to the City and agrees to assist the City in perfecting the same at the City’s expense. 9.10 Notices. Any notice or communication required by this Master Contract will be deemed sufficiently given if in writing and when delivered personally or upon receipt of registered or certified mail, postage prepaid, with the U.S. Postal Service and addressed as follows: Exhibit A Page 20 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -14- If to the City: with a copy to: City of Des Plaines City of Des Plaines Public Works and Engineering Department 1420 Miner Street 1420 Miner Street Des Plaines, Illinois 60016 Des Plaines, Illinois 60016 Attn: City Manager Attn: Director of Public Works And Engineering If to the Consultant: with a copy to: Ayres Associates Inc. ____________________ 5201 E. Terrace Drive , Suite 200 ____________________ Madison, WI 53718 ____________________ Attn: Jason Krueger Attn: _______________ or to such other address as the party to whom notice is to be given has furnished in writing. 9.11 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor any delay by the City in exercising any right under this Master Contract, will constitute or be deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services or operate to waive any requirement or provision of this Master Contract or any remedy, power, or right of the City. 9.12 No Third-Party Beneficiaries. This Master Contract is for the benefit of the City and the Consultant only and there can be no valid claim made or held against the City or the Consultant by any third party to be a beneficiary under this Master Contract. 9.13 Survival of Terms. The following sections will survive the termination of this Master Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9. 9.14 Assignments. The Consultant may not assign or transfer any term, obligation, right, or other aspect of this Master Contract without the prior express written consent of the City. If any aspect of this Master Contract is assigned or transferred, then the Consultant will remain responsible to the City for the proper performance of the Consultant’s obligations under this Master Contract. The terms and conditions of any agreement by the Consultant to assign or transfer this Master Contract must include terms requiring the assignee or transferee to fully comply with this Master Contract unless otherwise authorized in writing by the City. 9.15 Amendments. This Master Contract may be amended only in writing executed by the City and the Consultant. 9.16 Governing Law. The validity, construction, and performance of this Master Contract and all disputes between the parties arising out of or related to this Contract will be governed by the laws of the State of Illinois without regard to choice or conflict of law rules or regulations. Exhibit A Page 21 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -15- 9.17 Compliance with Laws, Grant Regulations. All Services must be provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The Consultant also must comply with applicable conditions of any federal, state, or local grant received by the City with respect to this Master Contract or any Task Order. The Consultant will be solely responsible for any fines or penalties that may be imposed or incurred by a governmental agency with jurisdiction over the Services as a result of the Consultant’s improper performance of, or failure to properly perform, any Services. 9.18 Representation of No Conflicts. The Consultant represents that (1) no City employee or agent is interested in the business of the Consultant or this Master Contract, (2) as of the Effective Date neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Master Contract, and (3) neither the Consultant nor any person employed by or associated with the Consultant may at any time during the Term obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Master Contract. 9.19 No Collusion. The Consultant represents that the Consultant is not barred from contracting with a unit of state or local government as a result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is properly contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3 or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Contract as principals are those disclosed to the City prior to the execution of this Master Contract and that this Master Contract is made without collusion with any other person, firm, or corporation. WHEREFORE, the City and the Consultant have caused this Master Contract to be executed by their duly authorized representatives as of the Effective Date. CITY OF DES PLAINES Ayres Associates Inc. By: ______________________________ By: ______________________________ Name: ______________________________ Name: Kirk M. Contrucci_______________ Title: ___City Manager ________________ Title: Vice President__________________ Exhibit A Page 22 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -1- ATTACHMENT A TASK ORDER In accordance with Section 1.2 of the Master Contract dated ____________________, 20____ between the City of Des Plaines (the “City”) and Ayres Associates Inc. (the “Consultant”), the Parties agree to the following Task Number ___: 1. Contracted Services: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________. 2. Project Schedule (attach schedule if appropriate): ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________. 3. Project Completion Date: All Contracted Services must be completed on or before: ___________________, 20___. 4. Project Specific Pricing (if applicable): ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________. 5. Additional Changes to the Master Contract (if applicable): ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED [signature page follows] Exhibit A Page 23 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -2- CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works Kirk M. Contrucci Vice President ____________________, 20____ ____________________, 20____ Date Date If greater than, $[2,500], the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 20____ Date If compensation greater than $[20,000], then the City Council must approve the Services Change Order in advance and the City Manager or Mayor’s signature is required. _______________________________________ Signature City Manager ____________________, 20____ Date Exhibit A Page 24 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -1- ATTACHMENT B PRICING SCHEDULE Exhibit A Page 25 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services Task Change Order: Task Number ___ -1- ATTACHMENT C TASK CHANGE ORDER FOR TASK NUMBER ____ In accordance with Section 4.1 of the Master Contract dated _______________, 20____ between the City of Des Plaines (the “City”) and ________________ (the “Consultant”), the Parties agree to the following Task Change Order for Task Number ___: 1. Change in Contracted Services: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 2. Change in Project Schedule (attach schedule if appropriate): __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 3. Change in Project Completion Date: All Contracted Services must be completed on or before ____________________, 20____ 4. Change in Compensation: ___________________________________________________________________________ ___________________________________________________________________________ 5. Change in Project Specific Pricing (if applicable). ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED [signature page follows] Exhibit A Page 26 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services Task Change Order: Task Number ___ -2- CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works __________________________________ And Engineering Name (printed or typed) ____________________, 20____ ____________________, 20____ Date Date If compensation increase greater than $[2,500], then the City Manager’s signature is required. _______________________________ Signature City Manager ____________________, 20____ Date If compensation greater than $[20,000], then the City Council must approve the Services Change Order in advance and the City Manager or Mayor’s signature is required. _______________________________ Signature City Manager ____________________, 20____ Date #10250753_v1 Exhibit A Page 27 of 28 City of Des Plaines Professional Services Master Contract Professional Engineering Services -1- ATTACHMENT D PROJECT AREA MAP Exhibit A Page 28 of 28 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5390 desplaines.org Date: February 20, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Jon Duddles, P.E., CFM, Assistant Director of Public Works and Engineering Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works & Engineering Subject: 2018 Capital Improvement Program (CIP) Projects - Contract A and Contract B Construction Engineering Inspectors Issue: Due to the size of this year’s projects, we are unable to provide in house staffing for construction engineering services so we requested proposals from six engineering firms. The 2018 City budget includes funding for this service in connection with the 2018 CIP Contracts A and B. Analysis: We received 5 proposals ranging in price from $76.00 per hour to $125.00 per hour for engineering inspectors. These proposals were based on the company’s availability to provide a minimum of one and a maximum of four construction engineering inspectors. The selection of the professional consultant involved a combination of qualifications and hourly proposal price. The professional services do not require competitive bidding because the services require a high degree of professional skill where the ability or fitness of the consultant plays an important part in the selection process. The proposal submitted by SpaceCo, Inc. is the best qualified and allows for four inspectors and two substitutes to cover absences. SpaceCo has provided the City with construction inspectors on previous projects. Most recently, the 2017 CIP Contract A, 2017 Concrete Improvements and Lee Street Streetscape. They have demonstrated their engineering competence and understanding of the requirements associated with the task. They are familiar with all inspection forms and requirements of the City and we have had a positive work experience with them in the past. The Summary of SpaceCo Inc. proposal is below. SpaceCo Inc. Cost Per Hour based on 1300 Hours Engineer Inspector #1 $89.00 Engineer Inspector #2 $80.00 Engineer Inspector #3 $80.00 Engineer Inspector #4 $80.00 Total Cost $427,700.00 MEMORANDUM Page 1 of 29 Recommendation: We recommend acceptance of the proposal from SpaceCo, Inc., 9575 West Higgins Road, Suite 700, Rosemont, IL 60018 for a not to exceed amount of $427,700.00. This will be Task Order #4 to the Master Contract. Source of funding is budgeted Capital Projects Funds. Attachments: Resolution R-62-18 Exhibit A – Task Order No. 10 Page 2 of 29 1 CITY OF DES PLAINES RESOLUTION R - 62 - 18 A RESOLUTION APPROVING TASK ORDER NO. 4 WITH SPACECO, INC. FOR CONSTRUCTION ENGINEERING INSPECTION SERVICES. _______ ____________ WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the City has appropriated funds in the Capital Projects Fund during the 2018 fiscal year for the procurement of construction engineering and inspection services in connection with the 2018 Capital Improvement Program, Contracts A and B (“Services”); and WHEREAS, on June 5, 2017, the City Council approved Resolution No. R-105-17, which authorized the City to enter into a master contract ("Master Contract") with SPACECO, Inc. ("Consultant") for the performance of engineering services for the City as such services are needed over time; and WHEREAS, pursuant to Chapter 10 of Title 1 of the City Code of the City of Des Plaines and the City’s purchasing policy, the City Council has determined that procurement of the Services does not require competitive bidding because the Services require a high degree of professional skill where the ability or fitness of the individual plays an important part; and WHEREAS, the City requested a proposal from Consultant to perform the Services; and WHEREAS, Consultant submitted a proposal in the not-to-exceed amount of $427,700.00 to perform the Services; and WHEREAS, the City desires to enter into Task Order No. 4 under the Master Contract for the procurement of the Services from Consultant in the not-to-exceed amount of $427,700.00 ("Task Order No. 4"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into Task Order No. 4 with Consultant; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 3 of 29 2 SECTION 2: APPROVAL OF TASK ORDER NO. 4. The City Council hereby approves Task Order No. 4 in substantially the form attached to this Resolution as Exhibit A, and in a final form to be approved by the General Counsel. SECTION 3: AUTHORIZATION TO EXECUTE TASK ORDER NO. 4. The City Council hereby authorizes and directs the City Manager and the City Clerk to execute and seal, on behalf of the City, final Task Order No. 4 only after receipt by the City Clerk of at least one executed copy of Task Order No. 4 from Consultant; provided, however, that if the City Clerk does not receive one executed copy of Task Order No. 4 from Consultant within 60 days after the date of adoption of this Resolution, then this authority to execute and seal Task Order No. 4 will, at the option of the City Council, be null and void. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Task Order #4 for Professional Engineering Services Page 4 of 29 TASK ORDER NO. 4 TO MASTER CONTRACT BETWEEN THE CITY OF DES PLAINES AND SPACECO, INC. FOR CONSTRUCTION ENGINEERING SERVICES In accordance with Section 1.2 of the Master Contract dated June 5, 2017 between the City of Des Plaines (the “City”) and SPACECO, Inc., 9575 West Higgins Road, Suite 700, Rosemont, IL 60018 (the “Consultant”), the Parties agree to the following Task Order Number 4: 1. Contracted Services: The Consultant will perform the services described in the "Scope of Basic Services" set forth in the "Construction Engineering Services Proposal for 2018 CIP – Contract A and B, Des Plaines, Illinois, SPACECO Project No. 10126" prepared by Consultant, submitted to the City, and dated February 7, 2018 ("Proposal"). 2. Project Schedule (attach schedule if appropriate): The Project Schedule is set forth in the Capital Improvement Program Street and Utility Improvements 2018 CIP - Contract A and Contract B Specification Booklets. 3. Project Completion Date: The Consultant will diligently and continuously prosecute the Services until their completion, per Capital Improvement Program Street and Utility Improvements 2018 CIP – Contract A and Contract B Specification Booklets. 4. Project Specific Pricing (if applicable): In exchange for the Contracted Services, the Consultant will receive compensation on a time and materials basis in the amounts set forth in the Pricing Schedule attached to the Master Contract as Attachment B, but in no event will the compensation paid to the Consultant exceed $427,700, as set forth in the Proposal under the section titled "Fee Schedule." 5. Additional Changes to the Master Contract (if applicable): Not applicable. In the event of a conflict between any provision of the Proposal and this Task Order No. 4 of the Master Contract, this Task Order No. 4 and the Master Contract will control. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Exhibit A Page 5 of 29 2 CITY CONSULTANT _______________________________ __________________________________ Signature Signature Director of Public Works & Engineering __________________________________ Name (Printed or Typed) ____________________, 2018 ____________________, 2018 Date Date If greater than, $2,500, the City Manager’s signature is required. ______________________________________ Signature City Manager ____________________, 2018 Date If greater than $20,000, the City Council must approve the Task Order in advance and the City Manager's signature is required. _______________________________________ Signature City Manager ____________________, 2018 Date #26478055_v1 Exhibit A Page 6 of 29 1 February 7, 2018 VIA EMAIL Mr. Jon Duddles, PE Assistant Director of Public Works and Engineers City of Des Plaines 1420 Miner Street Des Plaines, IL 60016 Phone: 847-391-5464 Fax: 847-297-6801 RE: CONSTRUCTION ENGINEERING SERVICES PROPOSAL FOR 2018 CIP – CONTRACT A & B DES PLAINES, ILLINOIS SPACECO Project No. 10126 Dear Jon: In response to your request, SPACECO, Inc. is pleased to provide you with this proposal for construction engineering services related to the 2018 CIP Street and Utility Improvements – Contract A and Contract B projects in Des Plaines, Illinois. The purpose of these services is to provide Phase III Construction Engineering Inspection for the proposed projects. The following describes our Understanding of the Assignment, Scope of Services, and Fee. UNDERSTANDING OF THE ASSIGNMENT The City of Des Plaines is seeking a qualified civil engineering firm to provide construction inspection services to assist and work under the direction of the City’s Resident Engineer, utilizing City of Des Plaines and IDOT BLR forms. The inspector shall keep records on an Inspectors Daily Report, which is to be submitted on a daily basis to the City’s Resident Engineer. The project is anticipated to start around May 7, 2018, concluding on November 2, 2018. ASSUMPTIONS • This proposal is given under the assumption that our services will be required for 1,300 hours or more. • This project is solely funded by the City of Des Plaines. The project does not have multiple fund sources requiring separate quantity tracking. Exhibit A Page 7 of 29 2 • The City of Des Plaines has sole authority to authorize or deny quantity adjustments, AUP change orders, Force Account change orders, and any such change approval requests will be completed by the City’s Resident Engineer. • Workdays for this project are Monday through Friday between 7am to 6pm. Per Attachment 2 of the 2017 Contract A: • Saturdays will be billed at contract rate multiplied by 1.5. • Sundays and Holidays will be billed at contract rate multiplied by 2.0. • We are contracted as a supplement and aide to the City’s Resident Engineer. SCOPE OF BASIC SERVICES TASK 1 – FULL TIME CONSTRUCTION ENGINEERING INSPECTOR: 1. We will provide a primary full time Construction Engineering Inspector with current IDOT certifications for Documentation of Contract Quantities. We will also have a back-up inspector with IDOT certification or Professional Engineer licensure available as needed. 2. We will provide IDR’s to the City’s Resident Engineer on a daily basis. We will provide supporting documentation on either hard bound field books and/or within a daily diary. 3. Attendance at all project related meetings including pre-bid, pre-construction, and weekly progress meetings. 4. Our Inspector’s responsibilities and record keeping will include: a. Existing field measurements to verify plan quantity b. Post-Construction field measurements for IDR final field measurements c. Depth checks d. Daily yield checks for applicable items e. Collection of load tickets for observed deliveries f. Progress and Working Day tracking for liquidated damages g. Aide in determining if construction is in conformance with the plans and specifications, and notifying the City’s Resident Engineer if work is found or observed to be in non-compliance. h. All documentation on approved forms i. All documentation using approved methods j. Provide constant and open lines of communication with the Resident Engineer. 5. Unless requested, our Inspector will not be responsible for: a. Pay estimates b. Independent weight checks c. Obtaining change order approval, but we will notify the Resident Engineer if we believe such change is necessary and/or justified. d. Shop drawing review or RFI responses e. Material testing Exhibit A Page 8 of 29 3 SUPPLEMENTAL SERVICES Normal and customary engineering and surveying services do not include service in respect to the following categories of work which are usually referred to as Supplemental Services. If the Client shall so advise SPACECO, Inc., we shall perform or obtain from others such services. SPACECO, Inc. will be paid on an hourly basis or based on subsequent proposal/contract agreements, at the option of Client. Additional Supplemental Services for the project include, but are not limited to the following: • Services due to major changes in the general scope of the project. • Providing Engineering Design and Construction Services for: • Unusual or unanticipated improvements. • Improvements necessary to the project development beyond those being included under Basic Services herein. • Meetings with the Client, Contractor(s), the municipal staff, or others during the course of design or construction not included under Basic Services. • Giving testimony as an expert witness for the Client in litigation or other court proceedings involving this project. • Geotechnical investigations. • Materials Testing FEES Amount Task 1- Full Time Construction Engineering Inspector: See Fee Schedule Reimbursable Expenses Included Our services will be on a time and materials basis with a budget not to exceed the specified amounts. Our services will be invoiced monthly and payments are due within thirty days after invoicing. Work identified, as payable on an hourly basis will be billed to you at the rates specified on the enclosed Schedule of Charges for Professional Services. We will establish our contract in accordance with the City of Des Plaines Master Contract. Exhibit A Page 9 of 29 4 If this proposal meets with your approval, please sign both copies and return one to us for our files. Sincerely, SPACECO, Inc. William B. Loftus, P.E. President c: R. Stawik - SPACECO, Inc. File Copy ACCEPTED FOR: _________________________________________________ BY: _________________________________________________ TITLE: _____________________________________________________ DATE: _________________________________________________ N:\Projects\10126\DOCS\WORD\PRP.10126.Contract_A-B_Inspection.TRW.2018-02-08.docx Exhibit A Page 10 of 29 5 Fee Schedule [Rate (Budget, Assumes 1300 hrs)] Employee Individual Rate *Group Rate Matt Murphy, EIT $94 / hour ($122,200) $89 / hour ($115,700) Samantha Roti, EIT $85 / hour ($110,500) $80 / hour ($104,000) Keith Whyte, EIT $85 / hour ($110,500) $80 / hour ($104,000) Collin Graves, SIT $85 / hour ($110,500) $80 / hour ($104,000) Total, Budget N/A $427,700 *Group Rates to be used only if all of the above employees are selected. The following additional employees will be available to cover any days that the above full-time inspectors are not available due to vacation/sick leave. These employees will be billed at the rate of the employee who they will be covering for. Employee Individual Rate *Group Rate John Coletta, P.E. See Above See Above Ted Ward, P.E. See Above See Above **Resumes for all above employees are attached. Exhibit A Page 11 of 29 SPACECO Construction Certifications P.E.APWA CPII IDOT Qty's IDOT Soils IDOT Agg IDOT HMA-1 IDOT HMA-2 IDOT PCC-1 IDOT PCC-2 IDOT SE/SC DECI CPESC T. Ward X X Exp 2022 X X X X X X X X K. Whyte EIT Exp 2019 X X X 2018 X X X X M. Murphy EIT Exp 2019 X X X X X 2018 S. Roti EIT Exp 2020 X X 2018 2018 X X C. Graves SIT Exp 2021 2019 X 2018 2018 X 2018 J. Coletta X E x h i b i t A P a g e 1 2 o f 2 9 Recent Phase III History Des Plaines Streetscape, Des Plaines, Illinois Client: City of Des Plaines Time Period: 2013 – 2017 Construction Cost: ~$3 Million per phase Project Description: Streetscape improvements, curb and sidewalk removal and replacement with aesthetic enhancements, enhanced landscaping Scope of Services: Provide full time Phase III construction services acting as the Resident Engineer and Inspector on behalf of the City. Provide draw review and payout recommendations. Act as liaison between local business, pedestrians, and City. Des Plaines Contract “A”, Des Plaines, Illinois Client: City of Des Plaines Time Period: May – December 2015, 2016, 2017 Construction Cost: ~$3 Million per year Project Description: Storm sewer, sanitary sewer, and water main improvements; roadway reconstruction and resurfacing; curb and gutter replacement; sidewalk and driveway apron replacement. Scope of Services: Provide full time Phase III construction services acting as the Inspector for the Resident Engineer, which included quantity documentation, field engineering, daily reports, photo documentation, personnel tracking. Des Plaines Contract “B”, Des Plaines, Illinois Client: City of Des Plaines Time Period: May – December 2016 Construction Cost: $3 Million Project Description: Storm sewer, sanitary sewer, and water main improvements; roadway reconstruction and resurfacing; curb and gutter replacement; sidewalk and driveway apron replacement. Scope of Services: Provide full time Phase III construction services acting as the Inspector for the Resident Engineer, which included quantity documentation, field engineering, daily reports, photo documentation, personnel tracking. Exhibit A Page 13 of 29 Des Plaines Contract “C”, Des Plaines, Illinois Client: City of Des Plaines Time Period: May – December 2014 Construction Cost: $3.15 Million Project Description: Storm sewer, sanitary sewer, and water main improvements; roadway reconstruction and resurfacing; curb and gutter replacement; sidewalk and driveway apron replacement. Scope of Services: Provide full time Phase III construction services acting as the Inspector for the Resident Engineer, which included quantity documentation, field engineering, daily reports, photo documentation, personnel tracking. York Street / I-290 Overflow Reservoir Client: City of Elmhurst / IDOT Time Period: June – October 2016 Construction Cost: $1.4 Million Project Description: Construct a 28.5 Acre-Foot stormwater overflow reservoir to alleviate flooding of York Road during moderate rain events. The project that was funded by the City of Elmhurst and constructed on IDOT owned property included earth excavation, storm sewer installation and stubs for future expansion, highway light tower electric relocation, and lift station construction. Scope of Services: Provide full time Phase III construction services acting as the Resident Engineer and Inspector on behalf of the City. Provide draw review and payout recommendations. Worked together with State, local officials, and the contractor to successfully complete the project on time and budget. Sauganash Glen, Chicago, Illinois Client: K. Hovnanian Homes Time Period: April – December 2016 Construction Cost: $1.75 Million Project Desciption: Storm sewer, combined sewer, sanitary lateral, and water main improvements; roadway construction; driveway apron, sidewalk and curb and gutter construction; timber pile driving, CIPP of existing 54” brick sewer. Scope of Services: Provide full time land development management on behalf of our client, including quantity documentation, contractor coordination, utility coordination, proposal solicitation, and draw reviews. Exhibit A Page 14 of 29 Greenbrook Tanglewood Drainage Improvements – Hanover Park, Illinois Client: Village of Hanover Park Time Period: July - October 2013 Construction Cost: $610,000 Project Description: Drainage improvements including storm sewer installation, grading, sidewalk removal and replacement. Scope of Services: Provided the Village of Hanover Park with a Resident Engineer and support staff to oversee an SSA funded project. Pullman Redevelopment - Chicago, Illinois Client: Chicago Neighborhoods Initiative Time Period: Spring 2012 - 2017 Construction Cost: $15,000,000 Project Description: Building site development and Doty Avenue roadway construction including watermain and storm and sanitary sewers. Scope of Services: Phase III independent third party inspector on behalf of CDOT Exhibit A Page 15 of 29 MATT MURPHY, E.I.T. DESIGN & CONSTRUCTION ENGINEER EDUCATION Bachelor of Science Civil Engineering Marquette University, 2013 PROFESSIONAL REGISTRATION Illinois Department of Transportaion Documentation of Contract Quantities Certification No. 15-0700 Mixture Aggregate Technician Certificate Nuclear Density Certificate PCC I Certificate PCC II Certificate (March 2018) HMA I & II Certificates Soils Field Testing and Inspection Certificate Engineer Intern Illinois EMPLOYMENT HISTORY 2013 to present SPACECO, Inc. – Design & Construction Engineer 2011 to 2013 SPACECO, Inc. – Engineer/Survey Co-op 2011 Foth Infrastructure and Environment – Engineer Co-op EXPERIENCE Mr. Murphy began his career with SPACECO, Inc. as an Engineer Co-op Student working as a part of a two man survey crew performing a variety of surveying tasks. These tasks include construction layout staking of residential, commercial and municipal projects; buildings as well as roadways and drainage structures; topographical surveys, route surveys and boundary surveys. As Design Engineer, Mr. Murphy assists in the preparation of planning studies, project reports, design plans, specifications, grading and utility layout designs, earthwork calculations, construction cost estimates, stormwater management designs, and permit applications; and is responsible for maintaining project files and correspondence. CITY OF DES PLAINES 2016 & 2017 CIP Contract A This project involved capital improvements on multiple roadways within the City. Improvements ranged from pavement resurfacing to storm sewer, sanitary sewer, watermain improvements, and ADA improvements. IDOT inspection and documentation services were provided to th is client. Responsibilities included daily monitoring and inspection of the underground and paving contractors, which included quantity documentation, construction inspection, daily reports to the Resident Engineer, and punchlist preparation. Mr. Murphy also provided conflict resolution design and field revisions to assist the RE in successful implementation of the design intent. CITY OF DES PLAINES 2015 CIP Mr. Murphy served as backup inspector to our primary inspector for the project. He spent several days working under the direction of the City Resident Engineer to provide construction inspection and daily reports. Mr. Murphy’s responsibilities included providing inspection of sewer and water improvements as well as paving improvements. Exhibit A Page 16 of 29 LEMONT ROAD WIDENING – DARIEN, IL Roadway improvements to Lemont Road were required by DuPage Department of Transportation as part of a private industrial development project. Mr. Murphy acted as Resident Engineer on behalf of the County and was responsible for the daily oversight and documentation of the project. Improvements included concrete base installation, revised roadway geometry, roadway resurfacing, storm sewer, as well as extensive landscape improvements. IDOT inspection and documentation services were provided to this client. Responsibilities included daily monitoring and inspection of the work, which included quantity documentation, construction inspection, daily and weekly reports, and punch list preparation. ILLINOIS AMERICAN WATER COMPANY– CONSTRUCTION OBSERVATION Mr. Murphy performed third party inspection of the watermain and sanitary sewer for clients who were installing facilities within Illinois American Water Company’s service area. Responsibilities included daily inspection, testing documentation, and other project documentation as required by IAWC. Multiple projects in Bolingbrook, and Glen Ellyn. DHL O’HARE EXPRESS NORTH – CHICAGO, IL Development of a global forwarding center just north of O’Hare International Airport adhering to Sustainable Airport Manual (SAM) Design. The 25 acre site consisted of a 450,000 sf building, parking for over 140 truck trailers, and 355 parking stalls. The design of this project involved several innovative stormwater management methods including the infill of an existing detention pond and compensation by pervious pavers and stone void storage. METHOD AT THE PULLMAN REDEVELOPMENT – CHICAGO, IL This 21 acre project is part of the redevelopment of a 181 acre site that was the former site of the Historic Pullman train car factory. The development included construction of a new industrial building, access roadway, proposed storm sewer extensions, a new detention basin, as well as an expansion of an existing basin. The Method Development is currently pursuing LEED Platinum accreditation Exhibit A Page 17 of 29 SAM ROTI DESIGN & CONSTRUCTION ENGINEER EDUCATION Bachelor of Science in Civil Engineering Marquette University, 2016 PROFESSIONAL REGISTRATION AND CERTIFICATIONS Engineer Intern (EIT) Illinois Illinois Department of Transportation Documentation of Contract Quantities (April 2016) Mixture Aggregate Technician Certificate PCC I & II Certificates HMA I & II Certificates (April 2018) Soils Field Testing and Inspection Certificate EMPLOYMENT HISTORY 2016 to present SPACECO, Inc. - Construction Engineer 20012 to 2016 The Walsh Group - Engineer Intern EXPERIENCE As a Design & Construction Engineer, Ms. Roti assists in the preparation of project reports, design plans, grading and utility layout designs, construction cost estimates, stormwater management designs, and permit applications; and is responsible for maintaining project files and correspondence. In the field Ms. Roti is responsible for providing construction management, engineering field solutions, inspection, and NPDES reporting for public and private sector site developments. Her field duties include plan review, field revisions to final engineering plans, quantity documentation, watermain and sanitary sewer testing inspection, punchlist development, and final project closeout assistance. CONSTRUCTION ENGINEERING AND MANAGEMENT AQUA NORTH MAINE WATER MAIN – GLENVIEW, IL (2017-2018) CONSTRUCTION COST: $1 MILLION This project involved abandoning existing transmission watermain and replacing with new C900 watermain by directional boring method. Ms. Roti acted as Resident Engineer on behalf of Maine Township and Aqua Illinois Corp. She was responsible for the daily oversite and documentation of the project. Improvements included new watermain installation, storm sewer improvements, roadway resurfacing, as well as landscaping improvements. Responsibilities included quantity documentation, construction inspection, daily reports, monthly pay estimate submittals, change order tracking, and punch list preparation. QUINCY PARK – PROSPECT HEIGHTS, IL (2017) CONSTRUCTION COST: $500,000 This project involved the total reconstruction of three cul-de-sacs within the Quincy Park Subdivision. W ork including storm sewer installation and paving required for the revised geometry of the cul-de-sacs. Responsibilities included Daily & Weekly Reports, Monthly pay estimates, change order tracking, & punch list preparation. Ms. Roti was also responsible for correspondence with the homeowners association and addressing local resident concerns. Exhibit A Page 18 of 29 SAM ROTI DESIGN & CONSTRUCTION ENGINEER ANETS WOOD – NORTHBROOK, IL (2017) Public improvements to a newly developed private subdivision to provide water, sanitary, and stormwater management. Ms. Roti performed inspections on behalf of the Village of Northbrook for the installation of new underground wet utilities. Responsibilities included daily inspections, photo documentation and reports to be submitted to the Village of Northbrook. GREENBROOK TANGLEWOOD – HANOVER PARK, IL (2016) CONSTRUCTION COST: $135,500 This project involved SSA funded public improvements to a private subdivision to improve existing drainage systems by installing additional storm sewers and pop-up emitters for downspouts. Ms. Roti was responsible for construction inspections, photo documentation, daily reports, quantity documentation, monthly pay estimate submittals, change order tracking, and punch list preparation. ILLINOIS AMERICAN WATER COMPANY – VARIOUS LOCATIONS, IL CONSTRUCTION COST: VARIES Ms. Roti performed third party inspection of the watermain and sanitary sewer for clients who were installing facilities within Illinois American Water Company’s service area. Responsibilities included daily inspection, testing documentation, and other project documentation as required by IAWC. Multiple projects in Bolingbrook, Romeoville, and Woodridge. HOAN BRIDGE – MILWAUKEE, WI (2015) CONSTRUCTION COST: $172.2 MILLION This project involved WisDOT funds to reconstruct the H OAN Bridge after a partial collapse occurred in 2000. Ms. Roti performed field measurements and quantity take-offs for damaged concrete piers under portions of the HOAN bridge. Responsible for tracking daily production for concrete pours, daily photos, and progress updates of subcontractor tasks. Exhibit A Page 19 of 29 KEITH WHYTE, E.I.T., CPESC CONSTRUCTION ENGINEER EDUCATION Master of Science Construction Management Northwestern University, 2017 Bachelor of Science Civil Engineering Purdue University - Calumet, 2013 PROFESSIONAL REGISTRATION & CERTIFICATIONS Illinois Department of Transportation Documentation of Contract Quantities (15-0608) Mixture Aggregate Technician Certificate Nuclear Density Certificate HMA I Certificate PCC I & II Certificates Soils Field Testing and Inspection Certificate Indiana Department of Transportation Concrete Inspector Certification Asphalt Inspector Certification Engineer Intern Illinois Certified Professional in Erosion and Sediment Control EMPLOYMENT HISTORY 2013 to present SPACECO, Inc. 2012 Christopher B. Burke Engineering 2009 to 2011 North-West Engineering EXPERIENCE As Design and Construction Engineer, Mr. W hyte assists in the preparation of planning studies, project reports, design plans, specifications, grading and utility layout designs, earthwork calculations, construction cost estimates, stormwater management designs, and permit applications; and is responsible for maintaining project files and correspondence. He also directs a support staff of CAD Operators. In the field Mr. Whyte is responsible for providing construction management, engineering field solutions, inspection, and NPDES reporting. He manages our NPDES reporting program for over 30 sites annually for both public and private sector developments. His field duties include SWPPP observation, plan review, bid procurement and selection, project coordination, field revisions to final engineering plans, quantity documentation, watermain and sanitary sewer testing inspection, punch list development, and final project closeout assistance. PULLMAN REDEVELOPMENT – CHICAGO, IL This 21 acre project is part of the redevelopment of a 181 acre site that was the former site of the Historic Pullman train car factory. The development included construction of a new industrial building, access roadway, proposed storm sewer extensions, a new detention basin, as well as an expansion of an existing basin. The Method Development is currently pursuing LEED Platinum accreditation. Mr. Whyte served as construction manager for the dynamic compaction phase of the project. Exhibit A Page 20 of 29 ILLINOIS AMERICAN WATER COMPANY– CONSTRUCTION OBSERVATION Mr. Whyte performed third party inspection of the watermain and sanitary sewer construction for IAWC and clients who were installing facilities within Illinois American Water Company’s service area. Responsibilities included daily inspection, testing documentation, and other project documentation as required by IAWC. Multiple projects in Bolingbrook, and Glen Ellyn. MUD TO PARKS – LAKESIDE DEVELOPMENT, CHICAGO, IL The Mid to Parks project provided over 600,000 tons of topsoil reclaimed from Lake Peoria to a future Chicago Park at the old U.S. Steel South Works site. The soil is dried mud from the bottom of Lake Peoria, 168 miles downstream. The project simultaneously helped restore depth to the lake while covering a slag field with topsoil. SPACECO, Inc. is performing construction observation of project and construction recordkeeping. GRANT STREET RECONSTRUCTION – GARY, IN One of Gary, Indiana’s busiest thoroughfares, a two mile section of Grant Street underwent a total reconstruction. Improvements included storm sewer construction and the full depth replacement of asphalt pavement with concrete pavement. Mr. Whyte performed materials testing including slump tests, air entrainment tests, and beam tests. He also coordinated and facilitated bi-weekly meetings with the contractor, INDOT, and city officials. Exhibit A Page 21 of 29 COLLIN GRAVES, S.I.T. CONSTRUCTION / SURVEY TECHNICIAN EDUCATION B.S. Technical Resource Management Surveying Southern Illinois University, 2010 A.A.S. Construction Technology Morrison Institute of Technology, 2008 PROFESSIONAL CERTIFICATIONS Land Surveyor in Training Illinois – 028-001511 Illinois Department of Transportation Documentation of Contract Quantities Certification No. 17-12366 Certified in Mixture Aggregate Technician Portland Cement Concrete Level I Portland Cement Concrete Level II (March 2018) HMA I & II (April 2018) PROFESSIONAL AFFILIATIONS IPLSA MEMBER, CHICAGO CHAPTER MEMBER EMPLOYMENT HISTORY 2012 to present SPACECO, Inc. - Survey Technician 2008 to 2012 American Surveying & Engineering, P.C. – Surveying Technician III EXPERIENCE Office responsibilities include topographic and land survey CAD drafting, boundary analysis, processing data for GIS. Survey field responsibilities include topographic data collection, boundary evidence location, and construction staking. Construction Field responsibilities include construction management, construction inspection, quantity documentation, NPDES reporting, and watermain and sanitary sewer testing. Experienced with Auto CAD, Microstation, Land Desktop Development, Eagle Point and, ArcVIEW. 2017 CIP CONTRACT “A” – DES PLAINES, IL Mr. Graves served as backup inspector to our primary inspector for the project. He spent several days working under the direction of the City Resident Engineer to provide construction inspection and daily reports. Mr. Graves’ responsibilities included providing inspection of sewer and water improvements as well as paving improvements. HARTFORD SQUARE SUBDIVISION – HANOVER PARK, IL This project consisted of resurfacing of existing residential streets. Mr. Graves served as Construction Engineer to coordinate all construction activity between the homeowners and the contractor. He also provided daily inspection reports with quantity documentation. Exhibit A Page 22 of 29 ILLINOIS AMERICAN WATER COMPANY – VARIOUS LOCATIONS, IL Mr. Graves performed third party inspection of the watermain and sanitary sewer for clients who were installing facilities within Illinois American Water Company’s service area. Responsibilities included daily inspection, testing documentation, and other project documentation as required by IAWC. Multiple projects in Bolingbrook, Romeoville, and Woodridge. QUINCY PARK CONDOMINIUMS – PROSPECT HEIGHTS, IL This project consisted of reconstruction of existing residential streets, curb replacement, storm sewer replacement, and driveway apron replacement. Mr. Graves served part-time as Project Engineer to coordinate all construction activity between the homeowner association and the contractor. He also provided daily inspection reports and quantity documentation. ORLAND PARK GIS Provided field and office support for the analysis of the field data and compiling data into GIS file format compatible with the Village of Orland Park’s current GIS platform. Field collection of spatial and physical data for storm sewer structures throughout the Village. Exhibit A Page 23 of 29 JOHN COLETTA, P.E. CONSTRUCTION MANAGER EDUCATION Bachelor of Science in Civil Engineering University of Illinois EMPLOYMENT HISTORY 2015 to present SPACECO, Inc. – Construction Manager 2014 to present Coletta Consulting Company – Owner 2005 to 2014 The Alter Group – Vice President 2000 to 2005 Northern Builders – Vice President of Construction Services 1981 to 2000 The Alter Group EXPERIENCE John has a Bachelor of Science in Civil Engineering, paired with more than 45 years of experience in the development and construction industry. John Coletta directed planning, design and construction for The Alter Group's speculative office and industrial buildings as well as build-to-suits on behalf of corporate clients throughout the nation. His scope of work included due diligence, entitlements, sitework, landscaping, building architecture, permitting, contract awarding and monitoring of construction. John, who rejoined The Alter Group in 2005, originally began working for the firm in 1981, orchestrating a 350,000 SF four-story research-and-development building for Lucent Technologies, Inc. During his 25 years with the company, John completed the design and construction of numerous office, flex/industrial buildings in the Chicago area, as well as speculative and build-to-suit facilities throughout the United States. John oversaw the design and construction of the utility roadway improvements to support various developments. From 2000 through 2005 as Vice President of Construction Services with Northern Builders, Inc., he supervised both Project Management and Field Operations and completed 350,000 SF of office space, 5,000,000 SF of industrial space, and all of the supporting public infrastructure. John’s initial design, construction and development efforts focused on properties The Alter Group is developing in California, Arizona and Indianapolis. These include Calabash II, a 591,550 SF high-throughput distribution building in Rancho Cucamonga, CA; Airwest Indianapolis, a 440,789 SF distribution center in Plainfield, IN; Loudoun Gateway V, a 128,000 SF office building at Loudoun Gateway Corporate Center in Dulles, VA; two buildings totaling 256,426 SF at Lake Center Corporate Park in Mt. Prospect, IL; Medicis Pharmaceutical Corporation, a 150,000 SF corporate headquarters office at Riverwalk Arizona in Scottsdale, AZ; and two speculative office buildings totaling 162,882 RSF at Riverwalk Arizona in Scottsdale, AZ. Relevant to this contract, John has experience in monitoring and inspection of underground and paving contractors, construction inspection, daily reports, punchlist preparation, bid procurement and selection, quality control inspection, meeting coordination, testing documentation, and final project tcloseout. Exhibit A Page 24 of 29 TED WARD, P.E., CPII, DECI PROJECT MANAGER EDUCATION Bachelor of Science in Civil Engineering Construction Engineering Purdue University, 2010 PROFESSIONAL REGISTRATION AND CERTIFICATIONS Professional Engineer Illinois: 062-067131 Illinois Department of Transportation Documentation of Contract Quantities Certification No.14-0541 Mixture Aggregate Technician Certificate Nuclear Density Certificate HMA I & II Certificates PCC I & II Certificates Soils Field Testing and Inspection Certificate American Public Works Association Certified Public Infrastructure Inspector (CPII) Designated Erosion Control Inspector Lake County, Illinois EMPLOYMENT HISTORY 2010 to present SPACECO, Inc. - Design & Construction Engineer 2007 to 2010 SPACECO, Inc. - Engineer Intern 2006 to 2007 Newport Builders - Site Assistant EXPERIENCE As Design and Construction Engineer, Mr. Ward is responsible for design and management of the preparation of planning studies, project reports, design plans, specifications, grading and utility layout designs, earthwork calculations, construction cost estimates , stormwater management designs, and permit applications; and is responsible for maintaining project files and correspondence. He also directs a support staff of CAD Operators. In the field Mr. Ward is responsible management of the Phase III Construction Department and for providing construction management, engineering field solutions, inspection, and NPDES reporting for public and private sector site developments. His field duties include plan review, bid procurement and selection, project coordination, field revisions to final engineering plans, quantity documentation, wa termain and sanitary sewer testing inspection, punchlist development, and final project closeout assistance. CONSTRUCTION ENGINEERING AND MANAGEMENT 2016/17 LEE STREET STREETSCAPE – DES PLAINES, IL CONSTRUCTION COST: $3.5 MILLION This project involved capital improvement streetscape beautification within the Des Plaines central business district. Mr. Ward acted as Resident Engineer on behalf of the City and was responsible for the daily oversight and documentation of the project. Improvements included roadway and pedestrian light pole installation, concrete base paver installation, revised roadway geometry, roadway resurfacing, storm sewer, sanitary sewer, and watermain improvements, as well as extensive landscape improvements. IDOT inspection and documentation services were provided to this client. Responsibilities included daily monitoring and inspection of the work, which included quantity documentation, construction inspection, daily and weekly reports, monthly pay estimate submittals, change order tracking, and punch list preparation. Exhibit A Page 25 of 29 TED WARD, P.E., CPII, DECI PROJECT MANAGER SAUGANASH GLEN – CHICAGO, IL (2015/2016) CIVIL CONSTRUCTION COST: $2.8 MILLION This project involved the development of a 35 lot luxury residential subdivision in the City of Chicago. Mr. Ward was responsible for the management of all land development activities including sewer installation, water installation, paving, public sewer lining, site dewatering, and dry utility coordination and conduit installation. Mr. Ward was also responsible for constant communication with the Alderman and addressing local resident concerns. BENT TREE FARM – METTAWA, IL (2015) CONSTRUCTION COST: $7.5 MILLION This project involved the development of a 26 Acre residential lot in Mettawa, IL into a private horse farm. The improvements included the construction of an auxiliary residence, barn addition, Olympic indoor riding arena, Olympic outdoor riding arena, and associated storm water improvements. Mr. Ward was responsible for the overall project management , contractor coordination, contract administration, construction management, pay request verification, punch list inspections, and project closeout. 2014/15 ELLINWOOD STREETSCAPE – DES PLAINES, IL CONSTRUCTION COST: $1.72 MILLION This project involved capital improvement streetscape beautification within the Des Plaines central business district. Mr. Ward acted as Resident Engineer on behalf of the City and was responsible for the daily oversight and documentation of the project. Improvements ranged from concrete base paver installation and roadway resurfacing to storm sewer, sanitary sewer, and watermain improvements, as well as extensive landscape improvements. IDOT inspection and documentation services were provided to this client. Responsibilities included daily monitoring and inspection of the work, which included quantity documentation, construction inspection, daily and weekly reports, monthly pay request submittals, change order tracking, and punchlist preparation. 2014 CIP CONTRACT “C” – DES PLAINES, IL CONSTRUCTION COST: $3.15 MILLION This project involved capital improvements on five roadways within the City. Improvements ranged from resurfacing to storm sewer, sanitary sewer, and watermain improvements, and ADA improvements. IDOT inspection and documentation services were provided to this client. Responsibilities included daily monitoring and inspection of the underground and paving contractors, which included quantity documentation, construction inspection, daily reports to the Resident Engineer, and punchlist preparation. Mr. Ward also provided conflict resolution design and field revisions to assist the RE in successful implementation of the design intent. PLUM GROVE CONDO ASSOCIATION – PALATINE, IL (2014) CONSTRUCTION COST: $130,000 This project involved disconnection of an existing multi-point well system and connection to public water supplies. Two pressurized storage tanks were removed and an existing fire protection loop was re-routed to accept public water. Design and construction managem ent services were provided to this private client. Mr. Ward’s responsibilities included design of the final engineering plans, bid procurement and selection, quantity documentation, construction inspection, punchlist preparation, and final project closeout. Exhibit A Page 26 of 29 TED WARD, P.E., CPII, DECI PROJECT MANAGER HARTING, INC – ELGIN, IL (2012) CONSTRUCTION COST: $893,000 This project involved reconstruction of a parking lot servicing an existing industrial facility. Mr. Ward provided design and construction management services to this private client. The parking lot was reconstructed in three phases of the course of three years. Each year, Mr. Ward’s responsibilities included design of the final engineering plans, bid procurement and selection, quantity documentation, quality control inspection, punch list preparation, and final project closeout. The new parking lot and delivery drives were designed for a 20-year life cycle with heavy truck traffic. GREENBROOK TANGLEWOOD – HANOVER PARK, IL (2012/2013) CONSTRUCTION COST: $610,000 This project involved SSA funded public improvements to a private subdivision to improve existing drainage systems by grading, sidewalk replacement, and the addition of supplemental storm sewers. Mr. Ward acted as Resident Engineer and Inspector for the Village of Hanover Park to oversee this project. His responsibilities included coordination of all meetings between the engineer, homeowner’s association, and Village staff, quantity documentation, quality control inspection, punchlist preparation, agreed unit price authorizati ons, and final project closeout. Fund sources for the project included public SSA funds and private reserve funds. HAMILTON CREEK – PALATINE, IL (2009/2010) CONSTRUCTION COST: $226,000 This project consisted of resurfacing of existing residential streets, curb replacement, and driveway apron replacement. Mr. Ward served as Construction Engineer to coordinate all construction activity between the homeowners and the contractor. He also provided daily inspection reports with quantity documentation. ILLINOIS AMERICAN WATER COMPANY – VARIOUS LOCATIONS, IL CONSTRUCTION COST: VARIES Mr. Ward performed third party inspection of the watermain and sanitary sewer for clients who were installing facilities within Illinois American Water Company’s service area. Responsibilities included daily inspection, testing documentation, and other project documentation as required by IAWC. Multiple projects in Bolingbrook, Romeoville, and Woodridge. DESIGN – GENERAL FOCUS FIRST CHICAGO BANK & TRUST – CHICAGO, IL This bank was designed to be constructed adjacent to an existing bank of same ownership, with stormwater management being provided for the entire site to allow for future development. Uniquely challenging to this 0.5 acre project was designing a detention system to serve a two acre site while meeting water quality control requirements, maintaining setback requirements for a system of ten geothermal wells, and maintaining clearance from the building and utility poles to avoid the need for shoring. Exhibit A Page 27 of 29 TED WARD, P.E., CPII, DECI PROJECT MANAGER SANDERS ROAD – COOK COUNTY, IL In a project that the county is using as a poster child for public-private cooperation and cost sharing, Mr. Ward is working as lead designer and project coordinator on behalf of Allstate Insurance Company and Cook County for the reconstruction and widening of Sanders Road. His duties include design of roadway geometry, grading, stormwater management utilizing existing sewers and excess capacity within the Allstate basins, cost estimating using agreed cost sharing allocations, and final permitting among the various agencies with oversight of this roadway. ALLSTATE HEADQUARTERS – NORTHBROOK, IL In a multi-year design-build project Mr. Ward acted as the project engineer and inspector to widen the roadways within the campus to support bicycle traffic and increase pedestrian separation and safety. The project included grading, pavement design, storm sewer extensions, raised crosswalks, and detour planning. Mr. Ward was responsible for design and completion of the final engineering plans and permitting with Cook County as well as quality control inspection during the construction phase of the project. CRYSTAL LAKE DISTRICT 155 – CRYSTAL LAKE, IL This project involved completing a life cycle analysis for all of the pavement within th e school district, which includes five (5) school campus’ and an administrative campus. Mr. Ward was responsible for thorough documentation of the existing pavement conditions, evaluation of remaining pavement life, and conceptual design and cost estimating for future rehabilitation or reconstruction. Upon completion of the life cycle analysis, Mr. Ward directed supporting staff in completion of the final engineering drawings for the improvements to be constructed over a 10 - year period. VILLAGE OF ALGONQUIN VARIOUS STREETS IMPROVEMENTS – ALGONQUIN, IL SPACECO, Inc. served as the Design Engineer for the $2.1 Million roadway and drainage improvement project. Project consisted of the removal and replacement of existing curb and sidewalk, replacement of manhole frames/lid/grates with custom Algonquin castings, roadway resurfacing, driveway apron replacement, and storm sewer installation. Mr. Ward directed field staff in conducting existing conditions inspection and documentation, quantity documentation, and final plan preparation. He also provided research and design for a high capacity overflow sewer. DESIGN – ACCESSIBILITY FOCUS AUTUMN LEAVES – GLEN ELLYN, ARLINGTON HEIGHTS, GURNEE, IL Autumn Leaves is a national chain of Assisted Living Facilities developed by The LaSalle Group requiring Preliminary and Final Engineering as well as Storm Water Management and exceptional care to ADA compliance. Mr. Ward has acted as the project engineer for this client since 2012, designing and coordinating all design and submittal requirements. Mr. Ward will also is responsible for training the development team on proper NPDES erosion control techniques and reporting, and he will provide site observation reporting for the Gurnee facility per Lake County ordinance. Exhibit A Page 28 of 29 TED WARD, P.E., CPII, DECI PROJECT MANAGER WESTMONT SKILLED NURSING FACILITY – WESTMONT, IL This project involved an addition to an existing nursing home. Notably, this project required the infill of the existing detention pond and compensation by dual, equalized, and separately restricted underground detention systems capable of handling and bypassing off-site flows. Mr. Ward completed and coordinated all design and permitting for this project. SPRINGS OF CRYSTAL LAKE – CRYSTAL LAKE, IL This project involved an addition to an existing nursing home. The project included modeling of a 98+ acre off-site tributary drainage area for site bypass as well as on-site detention modeling utilizing low-flow dry-well discharge and high-flow restricted discharge. Mr. Ward completed all design, coordination, and permitting for this project. Mr. Ward will also provide NPDES site observation reporting for this project. Exhibit A Page 29 of 29 POLICE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5400 desplaines.org Date: March 7, 2018 To: Michael G Bartholomew, City Manager From: William Kushner, Chief of Police Subject: Purchase of Ammunition Issue: The Des Plaines Police Department wishes to purchase ammunition that will be used for training and Officer’s duty weapon. Analysis: The Des Plaines Police Department purchases ammunition annually for training purposes, as well as supplying the Officers with duty and less than lethal ammunition. For the fiscal year of 2018 the City Council has approved and appropriated $50,000.00 in the 2018 budget to be utilized for the purchase of ammunition. The ammunition will be purchased using the Illinois State Bid pricing. Recommendation: I am respectfully requesting permission to purchase the ammunition from the Illinois State Bid, Ray O’Herron Co., Inc., 3549 North Vermilion Street, P.O. Box 1070, Danville, IL. 61834-1070 and Kiesler Police Supply Inc., 2802 Sable Mill Rd., Jeffersonville, IN., 47130-9247, in the amount not to exceed $50,000.00. These funds were budgeted in the Police Department Support Services Budget within the Supplies for Police Range (100-60-630-0000.7015) Attachments Attachment 1- Contract Vendors Attachment 2- Master Contract Number 4018507 Attachment 3- Master Contract Number 4018508 Resolution R-63-18 MEMORANDUM Page 1 of 6 Attachment 1 Page 2 of 6 Attachment 2 Page 3 of 6 Attachment 3 Page 4 of 6 1 CITY OF DES PLAINES RESOLUTION R - 63 - 18 A RESOLUTION AUTHORIZING THE PURCHASE OF AMMUNITION FROM RAY O’HERRON CO., INC., AND KIESLER POLICE SUPPLY, INC. WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes the City to contract with individuals, associations, and corporations in any manner not prohibited by law or ordinance; and WHEREAS, the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorizes and encourages intergovernmental cooperation; and WHEREAS, the City has appropriated $50,000 in the Police Department Support Services Fund for use by the Police Department during the 2018 fiscal year for the purchase of ammunition ("Ammunition"); and WHEREAS, the City is a member of the Illinois Department of Central Management Services ("CMS") joint purchasing program, which typically ensures local government participants the best available price, quality of product, and terms of delivery; and WHEREAS, the City placed a joint purchasing requisition order from CMS for the purchase of the Ammunition; and WHEREAS, CMS sought bids for the procurement of the Ammunition through Solicitation No. 228707; and WHEREAS, Ray O’Herron Co., Inc., and Kiesler Police Supply, Inc. (collectively, the "Vendors"), were awarded contracts for the Ammunition; and WHEREAS, CMS's purchasing policies satisfy the City's competitive bidding requirements; and WHEREAS, the City Council has determined that it is in the best interest of the City to purchase the Ammunition from the Vendors in the not-to-exceed amount of $50,000, in accordance with the CMS PSD Ammunition Contract Nos. 4018507 and 4018508; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. Page 5 of 6 2 SECTION 2: APPROVAL OF PURCHASE. The City Council approves the purchase by the City of the Ammunition from the Vendors in a total not-to-exceed amount of $50,000. SECTION 3: AUTHORIZATION OF PURCHASE. The City Council authorizes and directs the City Manager and the City Clerk to execute and seal documents approved by the General Counsel, and the City Manager to make payments, on behalf of the City, that are necessary to complete the purchase of the Ammunition from the Vendors in a total not-to-exceed amount of $50,000, all in accordance with CMS PSD Ammunition Contract Nos. 4018507 and 4018508. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ____ day of __________________, 2018. APPROVED this _____ day of ______________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Purchase of Ammunition from Ray O’Herron and Kiesler 2018 Page 6 of 6 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: March 6, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Reject Bid–2018 Landscape Maintenance for Cit y-Owned Greenspace Issue: The City Council authorized the advertisement of bids for Landscape Maintenance for City- Owned Greenspace at its February 5, 2018 meeting. Analysis: The approved 2018 Budget has $200,000 in funding for contractual landscape maintenance services at various greenspaces throughout the City. The bid included general landscape maintenance at 173 locations throughout the City consisting of debris removal, mowing, shrub pruning, mulch installation, spring/fall clean-ups and the installation of annual and perennial plantings at designated locations. One response was received from six vendors who attended the pre-bid meeting on August 23, 2018. The single bid from Fleck’s Landscaping, Inc. was opened by the City Clerk at the March 5, 2018 Council meeting with a 2018 total bid price of $316,393. After reviewing the costs associated with the bid received and current funding levels, we propose to revise the specifications, reduce the scope of work, and rebid the contract. Recommendation: We recommend the City Council reject the single bid received for the 2018 Landscape Maintenance for City-Owned Greenspace and rebid this item at a later date. Attachment: Resolution R-64-18 MEMORANDUM Page 1 of 3 1 CITY OF DES PLAINES RESOLUTION R - 64 - 18 A RESOLUTION REJECTING ALL BIDS FOR LANDSCAPE MAINTENANCE OF CITY-OWNED GREENSPACE. WHEREAS, on February 5, 2018, the City Council authorized the City Clerk to advertise for bids for landscape maintenance of city-owned greenspace (“Work”); and WHEREAS, pursuant to Chapter 10 of Title 1 of the City of Des Plaines City Code (“City Code”) and the City’s purchasing policy, the City invited bids for the Work; and WHEREAS, the City received only one bid, which was opened on March 5, 2018; and WHEREAS, upon reviewing the bid and the associated costs, the City desires to revise the specifications and re-advertise for bids for the Work; and WHEREAS, in accordance with Section 1-10-11, the City Council has determined that: (1) the bid specifications for the Work must be revised to attract more vendors (“Amended Scope of Work”); and (ii) it is in the best interest of the City to reject the single bid and invite new bids for the revised scope of the Work; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: REJECTION OF BIDS. Pursuant to Section 1-10-4.B of the City Code and the home rule powers of the City, the City Council rejects all bids for the Work and directs the City Manager, or his designee, to inform the bidders thereof. SECTION 3: ADVERTISEMENT FOR BIDS. The City Council authorizes the City Manager, or his designee, to advertise for new bids for landscape maintenance of city-owned greenspace. Page 2 of 3 2 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ___ day of _________________, 2018. APPROVED this ___ day of ____________________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Rejecting Bids and Approving Rebid for the Landscape Maintenance of City-Owned Greenspace. Page 3 of 3 PUBLIC WORKS AND ENGINEERING DEPARTMENT 1111 Joseph J. Schwab Road Des Plaines, IL 60016 P: 847.391.5464 desplaines.org Date: March 8, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Tom Bueser, Superintendent of General Services Cc: Timothy P. Oakley, P.E., CFM, Director of Public Works and Engineering Timothy Watkins, Assistant Director of Public Works and Engineering Subject: Advertise for Bid – Street Sweeping - Pilot Program Issue: The Public Works Division has evaluated our in-house street sweeping operations and conclude that privatizing the work is cost effective. Accordingly, as a pilot program, we are proposing to bid out a portion of the street sweeping in 2018 to complete our analysis. Analysis: Public Works has historically performed street sweeping for the City. Weather permitting, street sweeping is conducted from March to November. The entire City is swept approximately ten times per season including leaf pickup. After a careful analysis, we have determined that there is a potential cost savings by having this work performed by a contractor. Currently we spend an average of $44,000 per year for repairs to the sweepers and an annual labor cost of $89,000 with benefits. Additionally, the average annual depreciation for the sweepers is $35,000. The table below shows the annual Public Works cost and the contractual cost of this operation. Curb Miles Cost per Sweep Cost per Curb Mile Total Annual Cost City’s Current Cost 338 $17,715.20 $52.41 $177,152.00 Estimated Contractual Cost 338 $9,000.00 $26.63 $90,000.00 Public Works currently has a vacant mechanic position that would not be filled, which would offset the cost of this service. If the program is successful, the position would be eliminated by attrition in the 2019 budget. The cost of the position with benefits is $133,000. MEMORANDUM Page 1 of 2 Recommendation: We request authorization to bid the 2018 Street Sweeping – Pilot Program contract per specifications. A bid opening date of April 11, 2018 is proposed. Source of funding will be from the General Fund, Street Maintenance. Page 2 of 2 FINANCE DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5300 desplaines.org Date: March 8, 2018 To: Michael G. Bartholomew, City Manager From: Dorothy Wisniewski, Assistant City Manager/Director of Finance Subject: Resolution R-65-18, March 19, 2018 Warrant Register Recommendation: I recommend that the City Council approve the March 19, 2018 Warrant Register Resolution R-65-18. Warrant Register……………………………$4,020,239.71 MEMORANDUM Estimated General Fund Balance Balance as of 12/31/2017: $26,000,515 Please use caution when evaluating this number as revenues fluctuate dramatically from month to month due to delays in receiving sales tax revenue from the State and 1st & 2nd installments of property tax revenue. Page 1 of 29 CITY OF DES PLAINES RESOLUTION R-65-18 Be it resolved by the City Council of the City of Des Plaines that the following bills are due and payable and that the Mayor and City Clerk be and are hereby authorized to make payment for same. March 19, 2018 Page 2 of 29 Line #Vendor Invoice Invoice Description Amount 1 4160 Real Estate Transfer Tax 7220 Esqueda, Ignacio & Maria G Refund 03/03/18 Real Estate Transfer Tax Refund 03/03/2018 324.00 2 4300 Vehicle Licenses 7210 Varzino, Barbara Refund 02/21/18 Vehicle Sticker Refund 02/21/2018 50.00 3 4300 Vehicle Licenses 7211 Abdulkareem, Abuthahir Refund 02/23/18 Vehicle Sticker Refund 02/23/2018 30.00 4 4300 Vehicle Licenses 7212 Iftikhar, Saba Refund 02/23/18 Vehicle Sticker Refund 02/23/2018 10.00 5 4500 Court Costs, Fees & Charges 7197 Garay, Maricela P0243796 Overpayment for Parking Ticket 2/15/18 50.00 6 4500 Court Costs, Fees & Charges 7198 Matlock, Sheree P0245032 Overpayment for Parking Ticket 2/15/18 80.00 7 4500 Court Costs, Fees & Charges 7198 Matlock, Sheree P0245033 Overpayment for Parking Ticket 2/15/18 25.00 8 4510 Compliance Ticket Fines 7196 Kameli, Atlmaan C0243584 Overpayment for Compliance Ticket 2/9/18 125.00 9 4631 Nonresident Ambulance Fees 1459 Blue Cross Blue Shield of Illinois 1740259 Medical Reimbursement for DOS 10/07/2017 690.00 1,384.00 10 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 580.10 11 7000 Office Supplies 1389 Garvey's Office Products Inc PINV1488062 Pens, Correction Tape, Index Cards, Batteries, Cups 88.79 12 7200 Other Supplies 1389 Garvey's Office Products Inc PINV1488062 Pens, Correction Tape, Index Cards, Batteries, Cups 21.06 689.95 13 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 56.01 14 6100 Publication of Notices 1069 Paddock Publications Inc T4493207 Notice of Public Hearing for 2018 Appropriations Ord 02/09/2018 64.80 120.81 810.76 15 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 63.51 Total 00 - Non Departmental Elected Office Division: 110 - Legislative Total 110 - Legislative City of Des Plaines Warrant Register 03/19/2018 Account Fund: 100 - General Fund Department: 00 - Non Departmental City Administration Division: 210 - City Manager Division: 120 - City Clerk Total 120 - City Clerk Total 10 - Elected Office Page 3 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 16 6195 Miscellaneous Contractual Services 3810 Lynn Montei Associates 632-2018 Strategic Planning Consultant Sept 2017-Feb 2018 1,593.08 17 6195 Miscellaneous Contractual Services 3810 Lynn Montei Associates 632-2018 Strategic Planning Consultant Sept 2017-Feb 2018 106.92 1,763.51 18 6009 Legal Fees - Admin Hearings/Prosecuti ons 1073 Bartel, Raymond 18-04 Legal Services 02/19- 02/28/2018 1,710.00 19 6120 Recording Fees 1139 Cook County of Illinois 2901312018 Recording Fees - Liens, Notices 01/11/2018 520.00 2,230.00 20 5325 Training 6936 Flycast Partners Inc MWLAI6486-03 4 Hour RemedyForce Training 02/05/2018 - IT Director 850.00 21 6000 Professional Services 5934 Tyler Technologies Inc 045-213608 DACRA-Conversion Services 3rd Party System Completed 01/25/2018 2,000.00 22 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 408.07 23 6300 R&M Software 5934 Tyler Technologies Inc 045-212649 Tyler Technologies Maintenance 01/01- 12/31/2018 R-182-17 118,215.64 121,473.71 24 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 157.53 25 6108 Public Relations & Communications 5079 RV Enterprises Ltd 2180134 500 Customized Bandage Dispensers for Giveaways 637.50 26 6110 Printing Services 2016 Signarama 39145 One Full Color 24" x 24" Sign for Presentation to Council 41.00 27 6195 Miscellaneous Contractual Services 6078 Accela Incorporated INV-ACC37947 Annual Fee for Accela/DP311 Mobile App 04/01/2018- 03/31/2019 8,141.12 8,977.15 28 5340 Pre-Employment Testing 4711 Stivers Staffing Services 5403469 New Hire Testing Services 02/16/2018 50.00 29 5340 Pre-Employment Testing 4711 Stivers Staffing Services 5403470 New Hire Testing Services 02/16/2018 50.00 Total 210 - City Manager Division: 240 - Media Services Total 240 - Media Services Division: 250 - Human Resources Division: 220 - Legal Total 220 - Legal Division: 230 - Information Technology Total 230 - Information Technology Page 4 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 30 5530 Employee Assistance Program 4651 Perspectives 88792 Employee Assistance Program 03/01-03/31/2018 542.50 31 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 63.51 32 7200 Other Supplies 2016 Signarama 39107 2 Engraved Name Plates & Frames 202.48 908.49 33 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 63.51 34 6550 Subsidy - Senior Citizen Cab Service 1421 American Charge Service 101538 Subsidized Taxi Voucher Program-January 2018 M-12- 11 582.00 35 6550 Subsidy - Senior Citizen Cab Service 2200 Rosemont Elite Taxi Dispatch 1079 Subsidized Taxi Voucher Program-January 2018 M-12- 11 123.00 36 7000 Office Supplies 1220 Runco Office Supply 707027-0 (2) Packages of Avery Postcards (5) A-Z Index Binders 46.87 37 7000 Office Supplies 1220 Runco Office Supply 707030-0 (2) Boxes of Black Pens 19.98 835.36 136,188.22 38 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 157.53 39 7000 Office Supplies 1644 Warehouse Direct Inc 3810024-0 1 Box of Avery Labels 34.85 192.38 40 6000 Professional Services 3309 Elevator Inspection Services Inc 74281 7 Elevator Inspections 2/2/2018 63.00 41 6000 Professional Services 3309 Elevator Inspection Services Inc 74470 4 Elevator Inspections 02/06/2018 36.00 42 6000 Professional Services 3309 Elevator Inspection Services Inc 74573 11 Elevator Inspections 2/12- 2/13/2018 99.00 43 6000 Professional Services 3309 Elevator Inspection Services Inc 74586 Elevator Plan Review 02/20/2018 40.00 44 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 1,072.66 45 6100 Publication of Notices 1069 Paddock Publications Inc T4492560 Legal Notice for Nuisance Abatement/Prop Maint Bid 02/06/2018 51.30 Total 20 - City Administration Department: 30 - Finance Total 30 - Finance Total 250 - Human Resources Division: 260 - Health & Human Services Total 260 - Health & Human Services Community Development Division: 410 - Building & Code Enforcement Page 5 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 46 7000 Office Supplies 1066 Office Depot 109480505001 Copy Paper, 11x17 Paper, and Legal Size File Folders 72.05 47 7000 Office Supplies 1644 Warehouse Direct Inc 3809051-0 Copy Paper, Scotch Tape, Magic Tape, Sharpie, Sign Here Flags 65.29 48 8010 Furniture & Fixtures 1066 Office Depot 109481354001 Two Shelving Units for File Room 533.97 2,033.27 49 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 63.51 50 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 (100.00) 51 6100 Publication of Notices 1050 Journal & Topics 176041 Planning and Zoning Board Legal Notice 2/21/2018 173.91 137.42 52 6000 Professional Services 5215 CoStar Realty Information Inc 106080258-1 Available Property Database March 2018 365.19 53 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 63.51 428.70 2,599.39 54 5310 Membership Dues 1497 IPWMAN - IL Public Works Mutual Aid Network 2541 2018 Membership Dues - Citywide 250.00 55 5325 Training 7133 Mid-West Truckers Association Inc A 663698 Supervisor Training DVD Only 17.25 56 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 124.02 57 6025 Administrative Services 1172 Third Millennium Associates Inc 21746 Utility Bill Rendering 02/15/2018 501.16 58 6040 Waste Hauling & Debris Removal 6047 Vintage Tech LLC 18663 Electronics Recycling - 02/05/2018 2,105.76 59 7500 Postage & Parcel 1172 Third Millennium Associates Inc 21746 Utility Bill Rendering 02/15/2018 21.75 3,019.94 60 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 401.58 401.58 Total 420 - Planning & Zoning Division: 430 - Economic Development Total 430 - Economic Development Total 410 - Building & Code Enforcement Division: 420 - Planning & Zoning Division: 510 - Engineering Total 510 - Engineering Total 40 - Community Development Public Works & Engineering Division: 100 - Administration Total 100 - Administration Page 6 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 61 6195 Miscellaneous Contractual Services 1060 Municipal GIS Partners Inc 4011 Geographical Information System Support Svcs 02/01- 02/28/2018 16,574.41 62 6300 R&M Software 1287 ESRI Environmental Systems Research Institute Inc 93423729 ArcGIS Licenses 02/26/2018 - 02/25/2019 9,092.33 25,666.74 63 5325 Training 3276 IL Arborist Association 1146 Safety & Woods Worker Training-2 Maint Oper-04/16- 04/17/2018 400.00 64 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 530.00 65 6040 Waste Hauling & Debris Removal 6988 Lighting Resources LLC 0000027118 Light Bulb Recycling - 02/09/2018 308.20 66 6115 Licensing/Titles 7213 Bueser, Thomas V Reimb 02/14/2018 CDL Renewal - Expires 04/21/2022 30.00 67 6170 Tree Maintenance 6555 Landscape Concepts Management Inc 137548 205 Trees Trimmed - 02/09- 02/24/2018, R-168-16 8,819.11 68 6195 Miscellaneous Contractual Services 3595 TraffTech Inc 1405 Sign Machine Maintenance & Cutter Service 02/12/2018 1,350.00 69 6195 Miscellaneous Contractual Services 7050 DGO Premium Services Company 180217 Sidewalk Snow Removal 02/17/2018, R-161-17 640.00 70 6195 Miscellaneous Contractual Services 7050 DGO Premium Services Company 180221 Sidewalk Snow Removal - 02/21/2018, R-161-17 310.00 71 6195 Miscellaneous Contractual Services 3361 G&L Contractors Inc 28280 Contractual Snow Plowing - 02/04-02/11/2018, R-148-17 35,200.00 72 6325 R&M Street Lights 1044 H&H Electric Co 29977 Streetlight Repairs - 2 Locations - 01/09/2018 960.60 73 6325 R&M Street Lights 1044 H&H Electric Co 29978 Streetlight Repairs at 4 Locations - 01/12/2018- 01/26/2018 1,518.00 74 6325 R&M Street Lights 1044 H&H Electric Co 29980 Street Light Cable Repairs - Fargo & Chestnut - 01/29- 01/30/2018 1,358.80 75 7030 Supplies - Tools & Hardware 1057 Menard Incorporated 11601 12 Trash Picker Reach Tools - SWAP 35.88 76 7030 Supplies - Tools & Hardware 1047 Home Depot Credit Svcs 7450080 2 8' Replacement Ladders - PW Back Garage 338.80 77 7050 Supplies - Streetscape 1057 Menard Incorporated 11752 Mailbox Repair Materials - Snow Plow Damage 290.82 78 7055 Supplies - Street R&M 1057 Menard Incorporated 11333 2 Hose Nozzles 13.98 Division: 520 - Geographic Information Systems Total 520 - Geographic Information Systems Division: 530 - Street Maintenance Page 7 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 79 7055 Supplies - Street R&M 1732 Traffic Control & Protection Inc 91664 Ratchet Tool & Spring Cutter 305.60 80 7055 Supplies - Street R&M 1732 Traffic Control & Protection Inc 91696 Sign Materials - 50 Anchors & 24 Aluminum Blanks 1,172.10 81 7055 Supplies - Street R&M 1192 Sherwin Industries Inc SS073833 50 Complete Type 1 Replacement Barricades 3,237.50 82 7160 Ice Control 1194 Sicalco LTD 67655 2,000 Gals Liquid Calcium Chloride - 02/08/2018 1,500.00 58,319.39 83 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 243.23 84 6195 Miscellaneous Contractual Services 1742 Fredriksen Fire Equipment Co 181082 Fire Extinguisher Service - Police - 02/20/2018 53.00 85 6195 Miscellaneous Contractual Services 1742 Fredriksen Fire Equipment Co 181083 Fire Extinguisher Service - PW - 02/20/2018 912.60 86 6195 Miscellaneous Contractual Services 1742 Fredriksen Fire Equipment Co 181084 Fire Extinguisher Testing - Police Garage - 02/20/2018 348.85 87 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769351515 Mat Service - City Hall - 01/10/2018 398.66 88 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769351518 Mat Service - Police - 01/10/2018 171.45 89 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769372682 Soap, Mats, Hand Scrub, Air Freshener - PW - 02/14/2018 120.08 90 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769376893 Mat Service - City Hall - 02/21/2018 417.24 91 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769376895 Mat Service - Police - 02/21/2018 171.45 92 6195 Miscellaneous Contractual Services 5214 State Industrial Products 900364241 Drain Maintenance Program - City Hall - 02/09/2018 100.00 93 6315 R&M Buildings & Structures 1025 Bedco Inc 094696 HVAC Maintenance - March 2018 572.50 94 6315 R&M Buildings & Structures 1025 Bedco Inc 094696 HVAC Maintenance - March 2018 572.50 95 6315 R&M Buildings & Structures 6376 Facility Solutions Group Inc 2086250C Electrical Work - Police - 12/07/2017 2,208.84 96 6315 R&M Buildings & Structures 1237 Pro-Line Door Systems Inc 81497 Engine Door Repair - Fire Station 61 - 12/28/2017 2,489.82 Division: 535 - Facilities & Grounds Maintenance Total 530 - Street Maintenance Page 8 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 97 6315 R&M Buildings & Structures 1237 Pro-Line Door Systems Inc 81886 Door Repair - PW Door 1 - 02/15/2018 362.55 98 6315 R&M Buildings & Structures 5698 Doors Done Right Inc 9142-2 Mailroom Door - City Hall - 02/14/2018 460.00 99 6315 R&M Buildings & Structures 5698 Doors Done Right Inc 9197 Door Installation - Police 1st Floor - 02/23/2018 1,815.00 100 6315 R&M Buildings & Structures 7016 Amici Terrazzo AT17285a Terrazzo Installation - Finance Counter 9/28/17-10/4/17 19,900.00 101 7020 Supplies - Safety 1057 Menard Incorporated 11600 1 Pair of Construction Gloves 12.99 102 7025 Supplies - Custodial 5699 March Industries Inc 193485 8 Gals Fabuloso, (6) 144 oz Pine Sol, 12 Gals Bleach - City Hall 248.80 103 7025 Supplies - Custodial 1029 Cintas Corporation 769351519 Soap, Mats, Paper Towels & Air Freshener - PW - 01/10/2018 198.01 104 7025 Supplies - Custodial 1029 Cintas Corporation 769372682 Soap, Mats, Hand Scrub, Air Freshener - PW - 02/14/2018 108.18 105 7025 Supplies - Custodial 1029 Cintas Corporation 769376896 Soap, Mats, Paper Towels, Toilet Paper, etc. - PW - 02/21/2018 338.65 106 7030 Supplies - Tools & Hardware 1043 WW Grainger Inc 9706174001 2 Security Bit Sets 155.50 107 7035 Supplies - Equipment R&M 1057 Menard Incorporated 11583 Ladder Hanger 13.95 108 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 0160216 Returned 6 Cabinets, 2 Fillers, & 2 Toe Kicks - Police (1,065.92) 109 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 0172208 Return Shaker Assembled - Police (139.00) 110 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0966939 Custom Cut Key - EMA - 02/13/2018 5.95 111 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0967257 4 Double Sided Keys & Cylinder Change - PW 51.80 112 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0967582 Solenoid - Records 3rd Floor 52.50 113 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0967684 Re Key Lock - City Hall Council Chambers 17.00 114 7045 Supplies - Building R&M 1018 Anderson Lock Company LTD 0967880 Replacement Key - Streets/Grounds Crew Leader 18.00 115 7045 Supplies - Building R&M 1057 Menard Incorporated 11184 12 EZ Lock Metal Wheels for Doors - Police 25.89 116 7045 Supplies - Building R&M 1057 Menard Incorporated 11288 72 Ceiling Tiles - History Center 430.56 117 7045 Supplies - Building R&M 1057 Menard Incorporated 11341 3 Caulk, 2 Cable Ports, Splitter, 2 Wall Plates - Police 70.38 Page 9 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 118 7045 Supplies - Building R&M 1057 Menard Incorporated 11599 Tapcon - City Hall 24.77 119 7045 Supplies - Building R&M 1057 Menard Incorporated 11615 1 Gal Interior Paint - City Hall 3rd Floor 19.87 120 7045 Supplies - Building R&M 1057 Menard Incorporated 11718 2 Nozzles, Paint Tray, Liner, 2 Paint Rollers - City Hall Lobby 67.85 121 7045 Supplies - Building R&M 1057 Menard Incorporated 11735 20 Rollers (3pk), 2 Brushes, 2 Frames, 10 Tray Liners-City Hall 200.75 122 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 1901854 Kitchen Cabinets - Police (Returned 2/7/18) 1,076.32 123 7045 Supplies - Building R&M 5699 March Industries Inc 193945 Watersentry Filter Replacement - Police - 02/13/2018 170.00 124 7045 Supplies - Building R&M 5699 March Industries Inc 193983 Toilet Seat Cover Dispenser, Refills, 2 Receptacles - City Hall 143.05 125 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 20169 Saw Blades, Cover & Square Box - City Hall 47.76 126 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 4083405 3 Shims, 2 Corner Braces, 2 Washers, & Drywall Screws - Police 23.01 127 7045 Supplies - Building R&M 1047 Home Depot Credit Svcs 6022661 Fillers - Police Conference Room 28.65 128 7045 Supplies - Building R&M 1043 WW Grainger Inc 9709070529 Soap Dispenser - City Hall 45.10 129 7045 Supplies - Building R&M 5969 Security Equipment Supply Inc (SES) B77574 Repair Parts for Door Portal - Police 15.00 130 7045 Supplies - Building R&M 5969 Security Equipment Supply Inc (SES) B78787 3 Door Strikes & 8" Tie Wraps - Police 307.25 131 7045 Supplies - Building R&M 5969 Security Equipment Supply Inc (SES) B79663 Card Reader Supplies - Police 359.36 132 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/037949 90 Wire Molds, Hex Shank, Step Drill Bit, Glasses - Fire 61 257.16 133 7045 Supplies - Building R&M 2313 City Electric Supply Company (CES) DEP/037991 Blank Wall Plate - Police 4.21 134 7140 Electricity 1033 ComEd 0459113083- 02/18 Electricity Services 01/16- 02/14/2018 14,173.28 135 7140 Electricity 1033 ComEd 2607132134- 02/18 Electricity Services 01/04- 02/05/2018 330.16 136 7140 Electricity 1033 ComEd 4974507003- 02/18 Electricity Services 01/05- 02/06/2018 422.00 137 8010 Furniture & Fixtures 1047 Home Depot Credit Svcs 181605 Countertop - Police 548.75 138 8010 Furniture & Fixtures 1047 Home Depot Credit Svcs 4013322 3 Kitchen Cabinets - Police 306.48 50,431.79Total 535 - Facilities & Grounds Maintenance Page 10 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 139 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 130.48 140 6040 Waste Hauling & Debris Removal 5763 Excel Environmental Inc 409859 Waste Oil Pick Up - 02/13/2018 100.00 141 6135 Rentals 1029 Cintas Corporation 022582954 Mechanic's Uniform Rental - 02/05/2018 124.43 142 6135 Rentals 1029 Cintas Corporation 022586019 Mechanic's Uniform Rental - 02/12/2018 124.43 143 6135 Rentals 1029 Cintas Corporation 022588983 Mechanic's Uniform Rental - 02/19/2018 124.43 144 6195 Miscellaneous Contractual Services 1741 Praxair Distribution Inc 81535233 Oxygen & Acetylene Rental - 01/20/2018-02/20/2018 501.02 145 6300 R&M Software 1556 CFA Computerized Fleet Analysis 13714 CFA Software Maintenance/Support Services 02/28/2018- 03/01/2019 2,995.00 146 6305 R&M Equipment 2168 Petroleum Technologies Equipment, Inc 19130 Fuel System Alarm Troubleshooting - 02/12/2018 1,351.00 147 6310 R&M Vehicles 1085 Alexander Equipment Company Inc 141176 Chipper Cutting Blades Maintenance - PW 5040 - 02/06/2018 112.35 148 6310 R&M Vehicles 1643 Golf Mill Ford 738475 Replaced 3 Spark Plugs & Gasket - Police 6059 - 02/14/2018 892.29 149 6310 R&M Vehicles 1154 West Side Tractor Sales L79420 4WD Loader Maintenance - PW 5033 02/07-02/08/2018 1,673.13 150 7030 Supplies - Tools & Hardware 6224 Bumper to Bumper 408-1122818 2 Wheel Pans - Shop Tools 30.58 151 7030 Supplies - Tools & Hardware 1062 NAPA of Des Plaines 5741-676766 4 Air Hose Adapters & 2 Grease Gun Fittings - Shop Tool 17.94 152 7030 Supplies - Tools & Hardware 1062 NAPA of Des Plaines 5741-676767 8 Air Hose Adapters & 10 Grease Gun Fittings - Shop Tool 63.42 153 7035 Supplies - Equipment R&M 1741 Praxair Distribution Inc 81433192 Fill 3 Propane Bottles - PW 9044 - 02/17/2018 124.14 154 7035 Supplies - Equipment R&M 1043 WW Grainger Inc 9709070537 Air Hose 40.15 155 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000231856 2 LED Lights - Police 6909 502.71 156 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000231866 Mount Stand & 20 Pivot Pins - Stock 358.31 157 7040 Supplies - Vehicle R&M 5035 Northwest Trucks Inc 01P465504 2 Control Valve Arm Assemblies - PW Stock 43.88 158 7040 Supplies - Vehicle R&M 1674 Spring-Align of Palatine, Inc 108939 Plow Stands, Lock Pins, Bolts, & Guide Pins - Stock 283.44 Division: 540 - Vehicle Maintenance Page 11 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 159 7040 Supplies - Vehicle R&M 1078 Acme Truck Brake & Supply Co 1280510124 3 Governors & 3 Brass Fittings - PW 8020 & Stock 106.23 160 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-339687 (12) 2.5 Gals Diesel Exhaust Fluid - Fire & PW 60.00 161 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-339687 (12) 2.5 Gals Diesel Exhaust Fluid - Fire & PW 90.00 162 7040 Supplies - Vehicle R&M 3518 O'Reilly Auto Parts 2479-340424 Oil Filter - PW 5025 27.02 163 7040 Supplies - Vehicle R&M 1071 Pomp's Tire Service Inc 280080684 16 Tires - Police Stock 2,256.84 164 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009144132 2 Mirror Bezel Assemblies, 2 Glass Assemblies, 3 Holders- PW 5057 500.40 165 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009438941 3 Fuel Tanks, 8 Linings, 2 Hex Nuts - PW 5075 662.58 166 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009444633 Exhaust Shield Pipe - PW 5082 140.00 167 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009458987 2 Exhaust Clamps - PW 5082 41.20 168 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009554854 ABS Speed Sensor - PW 5025 160.00 169 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009586375 Returned Exhaust Shield Pan - PW 5082 (140.00) 170 7040 Supplies - Vehicle R&M 4280 Rush Truck Centers of Illinois Inc 3009586396 Returned Step Fuel Tank - PW 5075 (176.92) 171 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 30IC060638 6 Rotors, 3 Pads, 6 Linings, 2 Arms, 4 Links - Police Stock 1,114.32 172 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 30lC058955 30 Wiper Blades - PW 69.12 173 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1121514 4 Oil Filters - CED Stock & 2 Hoses - PW 5064 17.96 174 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1121514 4 Oil Filters - CED Stock & 2 Hoses - PW 5064 17.58 175 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1121516 2 Hoses - PW 5066 38.38 176 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1121540 Heater Hose & 8 Coil Boots - Police 3013 55.01 177 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1122456 Fuel Filter & 2 Wiper Blades - PW 5085 93.48 178 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1122486 Returned Alternator - PW 9025 (148.82) 179 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1122665 Windshield Washer Pump - PW 5085 16.89 180 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1122720 24 Qts. Transmission Fluid - Police Stock 117.36 181 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1122875 Returned Wiper Motor - PW 5062 (30.00) Page 12 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 182 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1123101 6 Air Filters, Fuel Filter, & 11 Oil Filters - Stock 173.56 183 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 433609P Manifold, Connection, Seal & 2 Gaskets - Police 6013 393.47 184 7040 Supplies - Vehicle R&M 1643 Golf Mill Ford 433744P 2 Heater Core Hoses - Police 6013 72.16 185 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs 490-104852-01 12 Batteries - EMA 6508, Fire 7802, & Fire Stock 171.80 186 7040 Supplies - Vehicle R&M 4328 Batteries Plus Bulbs 490-104852-01 12 Batteries - EMA 6508, Fire 7802, & Fire Stock 668.52 187 7040 Supplies - Vehicle R&M 2264 Flink Co 53336 Lower Trough Assembly & 2 Latch Handle Assemblies - PW 5079 837.41 188 7040 Supplies - Vehicle R&M 1059 Monroe Truck Equipment 5370036 10 Plow Yoke Weldments & 10 Bracket Weldments - PW Stock 1,551.73 189 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027724436637 Air Filter & Coolant - Fire 7604 119.35 190 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027724836952 Returned Air Filter - Fire 7604 (107.45) 191 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027731972901 Air Filter - Stock 76.30 192 7040 Supplies - Vehicle R&M 5731 Advance Auto Parts 6027734573780 Returned Air Filter - Stock (8.60) 193 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6144760 50 Hydraulic Hoses - PW Stock 198.00 194 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6145307 Plow Bolts, Lock Nuts, Heat Shrink Butt Connectors - PW Stock 515.46 195 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6148014 29 Hydraulic Fittings - PW Restock 262.07 196 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6152500 Heat Shrink, Connectors, Tie Wraps, Tape & Belts 130.12 197 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG61018 2 Rocker Switches & Valve Repair Kit - Fire 7602 127.90 198 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG61352 Ball Valve Rebuild Kit - Fire 7601 167.57 199 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG61353 Ball Valve Rebuild Kit - Fire 7601 179.59 200 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG61545 Radiator - Fire 7602 3,115.05 201 7040 Supplies - Vehicle R&M 1526 Global Emergency Products Inc AG61546 Radiator Shipping & Packaging - Fire 7602 178.23 202 7040 Supplies - Vehicle R&M 5985 Winter Equipment Company Inc IV36176 2 Plow Blades - PW 5092 & PW 5090 1,968.23 203 7040 Supplies - Vehicle R&M 1564 EJ Equipment Inc P10470 29 Replacement Brooms - PW 5097 364.38 204 7040 Supplies - Vehicle R&M 1154 West Side Tractor Sales W61510 4 Spring Pins - PW 5033 27.56 Page 13 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 205 7120 Gasoline 5415 Gas Depot Inc 53541-1 4,001 Unleaded Gas - Delivered 02/21/2018, R-23- 18 5,867.00 206 7130 Diesel 5415 Gas Depot Inc 53542-1 3,000 Gals Bio Diesel - Delivered 02/21/2018, R-23- 18 6,451.45 207 7300 Uniforms 1705 Sears Commercial One T549126 2 Pairs Jeans - Vehicle Maintenance Foreman 64.98 38,247.60 176,087.04 208 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 245.57 245.57 209 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 2,066.37 210 6300 R&M Software 4913 Tritech Software Systems VA0000000292 Visionair Dispatch Software Maint 1/11/18-1/10/19 R-13- 18 43,201.31 211 7300 Uniforms 1265 NIPAS Northern Illinois Police Alarm Sys 12174 Riot Helmet Face Shield - Officer 76.66 212 7300 Uniforms 1265 NIPAS Northern Illinois Police Alarm Sys 12175 Riot Helmet Face Shield - Officer 76.66 213 7300 Uniforms 1265 NIPAS Northern Illinois Police Alarm Sys 12185 Riot Helmet Face Shield - Officer 76.66 45,497.66 214 5325 Training 7065 Christman, Yvonne 08821 Transpersonal Dev/Clinical Energy Healing Feb 2-7, 2018- Social Worker 1,100.00 215 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 1,486.27 216 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 (29.99) 2,556.28 217 5310 Membership Dues 1265 NIPAS Northern Illinois Police Alarm Sys 11952 2018 NIPAS Emergency Services Team Assessment (Membership) 4,800.00 Total 540 - Vehicle Maintenance Total 100 - Administration Division: 610 - Uniformed Patrol Total 610 - Uniformed Patrol Total 50 - Public Works & Engineering Police Department Division: 100 - Administration Division: 620 - Criminal Investigation Total 620 - Criminal Investigation Division: 630 - Support Services Page 14 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 218 5325 Training 7214 FBI-LEEDA Inc 200015756 Executive Leadership Course Aug 6-10, 2018 - PD Chief 650.00 219 6015 Communication Services 1680 Pacific Telemanagement Services 970147 3 Public Pay Phones Monthly Fee, March 2018 228.00 220 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 567.60 221 6110 Printing Services 1222 Rydin Decal 340936 2018-2019 License Stickers: 550 Cab, 300 Taxi, 250 Chauffer 965.40 222 6195 Miscellaneous Contractual Services 2514 Lexipol LLC 23595 Annual Policy Update and Daily Training Bulletin 2018 13,764.00 223 6195 Miscellaneous Contractual Services 1077 Shred-It USA LLC 8124108244 Shredding Service PD 1/8, 1/12, 1/19, 1/26, 2/2/2018 786.51 224 6305 R&M Equipment 1604 BOS Business Office Systems Inc 66084 Aeron Seat Replacement (Desk) 185.00 225 6305 R&M Equipment 6963 Curvature Inc 90093255 Computer Hardware Maintenance-911 Backup Center for Feb 2018 200.00 226 6310 R&M Vehicles 1089 Autokrafters of Des Plaines 1415 Squad #18 Remove, Dry, Re- Install Carpet and Seats 2/26/18 800.00 227 6310 R&M Vehicles 1045 Havey Communications 8025 (3) Squad Car Radio Antennas 48.15 228 6345 R&M Police Range 3882 Best Technology Systems Inc BTL-18006-1 Range Cleaning, Fill Hopper, Lead Credit 1/31/2018 302.08 229 7015 Supplies - Police Range 1722 Brownells Inc 14982754.01 Cleaning Patches (2 Bags), Target Posters (3) 24.63 230 7200 Other Supplies 5777 Live4Lali Inc 395 15 Naloxone Kits (Narcan Nasal Injectors) 2/27/2018 1,125.00 231 7200 Other Supplies 1580 Mighty Mites 8913 Appreciation Plaque TRT Detective 83.00 232 7310 Publications 3366 Law Enforcement Training LLC 11718SP Il. Officers Legal Source Book (4) 70.00 233 7320 Equipment < $5,000 6885 ALLAEDS 2549 Zoll AED (Automated External Defibrillator) 1,401.14 234 7550 Miscellaneous Expenses 1361 Major Case Assistance Team 02/20/2018 2018 MCAT Awards Banquet (11) 242.00 26,242.51 74,542.02 235 5310 Membership Dues 5088 Illinois Search & Rescue Council 18-15 2018 Annual Dues-Des Plaines Homeland Security & EMA 50.00 Total 60 - Police Department Department: 65 - Emergency Management Agency Total 630 - Support Services Page 15 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 236 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 327.34 237 6310 R&M Vehicles 6091 KODA Auto Electronics & Services 2028 Repair EMA Coordinator Siren on City Vehicle 02/01/2018 573.22 238 7200 Other Supplies 1057 Menard Incorporated 11949 24 Storage Bins for Volunteer Equipment 53.94 239 7200 Other Supplies 4092 FulLife Safety Center 38624 36 Flashlights & Holsters for Volunteers 1,446.00 2,450.50 240 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 289.55 241 6195 Miscellaneous Contractual Services 1077 Shred-It USA LLC 8124137364 On-Site Shredding 01/19/2018 - Sta 61 67.67 357.22 242 6000 Professional Services 2164 JB Metal Works Inc 18126 Fabricate Support for Compartment Shelf E64 02/15/2018 135.00 243 6000 Professional Services 1267 Northwest Community Hospital E180031 5 Annual License/Keys & Amb Report Record Fees 1,600.34 244 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 707.09 245 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 684.18 246 6035 Dispatch Services 5067 Regional Emergency Dispatch Center 164-18-03 Dispatch Service - March 2018 R-141-13 50,169.97 247 6300 R&M Software 1267 Northwest Community Hospital E180031 5 Annual License/Keys & Amb Report Record Fees 1,125.00 248 6305 R&M Equipment 7218 Bindler, Steven C 9015 Radio Repairs 12/01/2017 587.00 249 7000 Office Supplies 1644 Warehouse Direct Inc 3802588-0 2 Pairs Scissors 39.30 250 7000 Office Supplies 1644 Warehouse Direct Inc 3815949-0 1 Pkg AAA Batteries 7.28 251 7035 Supplies - Equipment R&M 2028 Northwest Electrical Supply 17366574 Wiring Supplies for Shorelines on Fence Line-Sta 61 225.11 252 7035 Supplies - Equipment R&M 2028 Northwest Electrical Supply 17366744 Wiring Supplies for Shoreline on Fence Line-Sta 61 55.34 253 7035 Supplies - Equipment R&M 6224 Bumper to Bumper 408-1121610 2 Gear Oils for Motors Maintenance 13.98 254 7035 Supplies - Equipment R&M 1043 WW Grainger Inc 9696940064 Right & Left Hand Eyeshield Brackets 25.26 Total 65 - Emergency Management Agency Division: 710 - Emergency Services Fire Department Division: 100 - Administration Total 100 - Administration Page 16 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 255 7200 Other Supplies 2265 WorldPoint ECC Inc +4036035 20 Pack-Disposable Masks 61.54 256 7200 Other Supplies 3613 MDI Worldwide 00519789 Eleven 28" Cones 264.00 257 7200 Other Supplies 1148 WS Darley & Co 17315182 3' Pike Pole 84.71 258 7200 Other Supplies 2032 Mount Prospect, Village of 2018-00000056 Foam Used for Fires on Oakton & on Rand-Will be Reimb 6,985.00 259 7200 Other Supplies 1571 Welding Industrial Supply 2199588 9 More Oxygen Cylinders-Feb 2018 155.83 260 7200 Other Supplies 1076 Sam's Club Direct 4966 5 Cases Water-Sta 63 16.80 261 7200 Other Supplies 1570 Public Safety Center Inc 5785772 12 Pairs Extrication Gloves & 2 Boxes Firewipes 27.98 262 7200 Other Supplies 1571 Welding Industrial Supply R 2189839 20 Oxygen Cylinders-Jan 2018 185.66 263 7300 Uniforms 1080 Air One Equipment Inc 130244 18 FF Helmet Hoods 661.50 264 7300 Uniforms 1080 Air One Equipment Inc 130245 24 FF Helmet Hoods 878.00 265 7300 Uniforms 6674 Rogan Shoes Inc 239279 FF Boots - 1 B/C 144.50 266 7300 Uniforms 1570 Public Safety Center Inc 5785772 12 Pairs Extrication Gloves & 2 Boxes Firewipes 674.88 65,515.25 267 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 158.13 268 7000 Office Supplies 1644 Warehouse Direct Inc 3811351-0 20 Binders, Correction Fluid, Flash Drive, Labels 119.67 277.80 66,150.27 269 6025 Administrative Services 1005 A/R Concepts Inc CDP101 Dec 2017 Collection Services Dec 2017 Parking Tickets 49.01 270 6140 Leases 3827 Pitney Bowes Inc 3101999550 March 2018 Connect+2000 Postage Machine Lease 348.34 271 6625 Incentive - Warehouse Direct 1644 Warehouse Direct Inc Payment #6 2017 Economic Development Agreement 18,992.00 19,389.35 479,793.93 272 6195 Miscellaneous Contractual Services 7050 DGO Premium Services Company 180217 Sidewalk Snow Removal 02/17/2018, R-161-17 3,859.00 Total 710 - Emergency Services Division: 720 - Fire Prevention Total 720 - Fire Prevention Total 100 - General Fund Fund: 201 - TIF #1 Downtown Fund Total 70 - Fire Department Department: 90 - Overhead Total 90 - Overhead Page 17 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 273 6195 Miscellaneous Contractual Services 7050 DGO Premium Services Company 180221 Sidewalk Snow Removal - 02/21/2018, R-161-17 1,889.00 274 6195 Miscellaneous Contractual Services 6420 International Exterminator Company Inc 21465 Pest Control - Ellinwood & Metro Square - 02/22/2018 65.00 275 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769351516 Mats - Train Station - 01/10/2018 50.21 276 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769372681 Mats - Train Station - 02/14/2018 50.21 277 6195 Miscellaneous Contractual Services 1029 Cintas Corporation 769376894 Mats - Train Station - 02/21/2018 50.21 278 6325 R&M Street Lights 1044 H&H Electric Co 29979 Street Light Repair - Metro Square - 01/15/2018 925.75 279 6515 Subsidy - Winter Decoration 5742 B&B Holiday Decorating LLC 2219 Replacement Lights - 69 Strands - Metropolitan Way- 11/25/2017 1,932.00 280 6515 Subsidy - Winter Decoration 5742 B&B Holiday Decorating LLC 2302 Walk Thru Replacement Lights - 35 Strands - 12/08/2017 980.00 281 6515 Subsidy - Winter Decoration 5742 B&B Holiday Decorating LLC 2315 Replacement Lights - Market Street - 63 Strands - 11/28/2017 1,764.00 282 7140 Electricity 1033 ComEd 0237106099- 02/18 Electricity Services 01/05- 02/06/2018 434.12 283 7140 Electricity 1033 ComEd 0392121005- 02/18 Electricity Services 01/05- 02/06/2018 229.17 284 7140 Electricity 1033 ComEd 0445091056- 02/18 Electricity Services 01/05- 02/06/2018 386.78 285 7140 Electricity 1033 ComEd 2901166089- 02/18 Electricity Services 01/05- 02/06/2018 816.88 286 7140 Electricity 1033 ComEd 5310657021- 02/18 Electricity Services 01/05- 02/06/2018 42.29 287 7140 Electricity 1033 ComEd 5310658082- 02/18 Electricity Services 01/05- 02/06/2018 60.07 288 7140 Electricity 1033 ComEd 6045062008- 02/18 Electricity Services 01/05- 02/06/2018 152.81 13,687.50 289 6330 R&M Traffic Signals 1206 Illinois, State of 53897 State Traffic Signal Maintenance 10/01- 12/31/2017 10,011.30 290 7140 Electricity 1033 ComEd 0193753007- 02/18 Electricity Services 01/16- 02/14/2018 83.12 291 7140 Electricity 1033 ComEd 0725000037- 02/18 Electricity Services 01/08- 02/07/2018 7.20 Total 201 - TIF #1 Downtown Fund Fund: 230 - Motor Fuel Tax Fund Page 18 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 292 7140 Electricity 1033 ComEd 1273119011- 02/18 Electricity Services 01/08- 02/07/2018 2,699.28 293 7140 Electricity 1033 ComEd 1521117181- 02/18 Electricity Services 01/05- 02/06/2018 474.39 294 7140 Electricity 1033 ComEd 2644104014- 02/18 Electricity Services 01/04- 02/05/2018 358.73 295 7140 Electricity 1033 ComEd 2943015087- 02/18 Electricity Services 01/23- 02/21/2018 20,188.40 296 7140 Electricity 1033 ComEd 3471079047- 02/18 Electricity Services 01/05- 02/06/2018 54.13 297 7140 Electricity 1033 ComEd 3657136067- 02/18 Electricity Services 01/05- 02/06/2018 835.42 298 7160 Ice Control 6461 Compass Minerals America Inc 204740 18 Loads Bulk Rock Salt - 02/22/2018, R-168-17 16,772.84 299 7160 Ice Control 6461 Compass Minerals America Inc 205965 5 Loads Bulk Rock Salt - 02/23/2018, R-168-17 4,674.97 300 7160 Ice Control 6461 Compass Minerals America Inc 206107 12 Loads Bulk Rock Salt - 02/23/2018, R-168-17 11,654.81 301 7160 Ice Control 6461 Compass Minerals America Inc 207820 8 Loads Bulk Rock Salt - 02/27/2018, R-168-17 7,490.30 75,304.89 302 6000 Professional Services 3338 Gabriel Environmental Services 0218A0121 Asbestos Inspection - 1728 Hawthorne 01/31- 02/13/2018 1,420.00 303 6000 Professional Services 3338 Gabriel Environmental Services 0218A0123 Asbestos Home Insp -1964 Big Bend Dr 01/31-02/13/2018 1,750.00 304 6000 Professional Services 3338 Gabriel Environmental Services 0218H0122 Asbestos Inspection-1912 Big Bend Dr 01/31-02/13/2018 2,190.00 305 6000 Professional Services 1126 Civiltech Engineering Inc 46335 2 Homes -FEMA Grant Appraisal Review Svcs 02/15/2018 1,000.00 306 8100 Improvements 5423 KLF Enterprises 2017-DEMO-B1 R-166-17-FEMA 1935 & 4116 Home Demolition 02/01- 02/28/2018 80,194.05 307 8100 Improvements 5423 KLF Enterprises 2017-DEMO-B1 R-166-17-FEMA 1935 & 4116 Home Demolition 02/01- 02/28/2018 56,034.00 308 8100 Improvements 5423 KLF Enterprises 2017-Demo-P3 R-166-17 -FEMA 1935 & 4116 Home Demolition 02/01- 02/28/2018 103,119.98 Program: 2520 - Capital Grants Total 230 - Motor Fuel Tax Fund Fund: 250 - Grant Projects Fund Page 19 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 309 8100 Improvements 5423 KLF Enterprises 2017-Demo-P3 R-166-17 -FEMA 1935 & 4116 Home Demolition 02/01- 02/28/2018 14,850.00 260,558.03 260,558.03 310 5325 Training 1291 Elevated Safety 1615 Tactical Repelling Course, Feb 22, 2018 (Cmndr, Det, 2 Ofcs) 800.00 800.00 800.00 311 6000 Professional Services 5659 V3 Companies of Illinois Ltd 1017325 Engr Svcs - 2017 Mitigation Grant Application 10/01- 10/28/2017 16,432.48 312 6000 Professional Services 5659 V3 Companies of Illinois Ltd 118325 Engr Svcs- Grant Applications 12/31/2017-01/27/2018 128.35 313 6000 Professional Services 5659 V3 Companies of Illinois Ltd 17050-9 Engr Svcs-S-Curve Bike/Ped Underpass Ph 1 12/31/2017- 01/27/2018 958.20 314 6005 Legal Fees 6997 Walker Wilcox Matousek LLP 129016 Ballard Rd Sidepath-Legal Services 11/01-11/10/2017 900.00 315 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 249.57 316 6025 Administrative Services 1172 Third Millennium Associates Inc 21746 Utility Bill Rendering 02/15/2018 250.58 317 6140 Leases 1165 Union Pacific Railroad 291792176 Utility Lease US14 @ Broadway 03/01/2018- 02/28/2019 1,545.00 318 7320 Equipment < $5,000 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 549.99 319 7500 Postage & Parcel 1172 Third Millennium Associates Inc 21746 Utility Bill Rendering 02/15/2018 10.88 21,025.05 320 7320 Equipment < $5,000 3014 Motorola Solutions Inc 13202231 40 Annual Replacement Radio Batteries for 2017 2,917.20 2,917.20 2,917.20 Total 2520 - Capital Grants Total 250 - Grant Projects Fund Fund: 400 - Capital Projects Fund Total 400 - Capital Projects Fund Fund: 410 - Equipment Replacement Fund Fund: 260 - Asset Seizure Fund Program: 2610 - Customs Total 2610 - Customs Total 260 - Asset Seizure Fund Department: 70 - Fire Department Total 70 - Fire Department Total 410 - Equipment Replacement Fund Page 20 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 321 6140 Leases 5109 Konica Minolta Premier Finance 68071734 Konica Minolta Copier Lease 02/26/2018 - 03/25/2018 4,137.00 4,137.00 322 4601 New Construction - Sale of Water 3772 Rivers Casino Refund 02/09/18 Hydrant Usage Refund 02/09/2018 (180.17) 323 4601 New Construction - Sale of Water 5199 Landscapes By Gary Weiss Inc Refund 02/09/18 Hydrant Usage Refund 02/09/2018 (1,040.20) (1,220.37) 324 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 94.02 325 7000 Office Supplies 1066 Office Depot 105830731001 Returned Desk Stapler (37.79) 326 7000 Office Supplies 1066 Office Depot 105830732001 Returned Stapler (18.22) 327 7000 Office Supplies 1066 Office Depot 106539352001 Heavy Duty Trimmer Cutting Board 63.99 328 7000 Office Supplies 1644 Warehouse Direct Inc 3814042-0 2 Cases Copy Paper and 1 Pack of AAA Batteries 69.41 171.41 329 5310 Membership Dues 1563 American Water Works Assoc (AWWA) 7001477514 Membership - Water Plant Operator - 05/01/2018- 04/30/2019 83.00 330 5325 Training 1576 Illinois Section American Water Works Association 200034583 Water Sewer Collection Conf 04/10-04/11/2018-Utilities Supt 125.00 331 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 844.90 332 6025 Administrative Services 5939 Rickman Contract Services Inc 180206 Contractual Meter Reading - February 2018 4,449.42 333 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 180063 5 Bench Meter Tests - 01/23/2018 128.00 334 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 180064 45 Bench Meter Tests - 01/23/2018 1,039.00 335 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 180068 3" Meter Bench Test - 01/24/2018 245.00 Fund: 420 - IT Replacement Fund Total 420 - IT Replacement Fund Fund: 500 - Water/Sewer Fund Non Departmental Division: 550 - Water Systems Division: 000 - Non Divisional Total 000 - Non Divisional Division: 510 - Engineering Total 510 - Engineering Page 21 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 336 6195 Miscellaneous Contractual Services 1467 HBK Water Meter Service Inc 180108 2 Bench Meter Tests - 02/13/2018 42.00 337 6195 Miscellaneous Contractual Services 4022 M E Simpson Co Inc 30580 Badger Displacement Water Meter Test 10/02/2017 54.31 338 6300 R&M Software 6992 Core & Main LP I172832 Sensus Annual Logic Software Support Fee - 01/26/2018- 01/25/2019 5,155.00 339 6310 R&M Vehicles 3157 Nemeth Glass of Illinois Inc 137524 Replaced Windshield - PW 9023 - 02/20/2018 307.65 340 7000 Office Supplies 1066 Office Depot 107191797001 Multiple Pens, Sheet Protectors & Form Holder 52.96 341 7000 Office Supplies 1066 Office Depot 110399993001 Labels, Pens & Copy Paper 99.81 342 7000 Office Supplies 1066 Office Depot 110441214001 12 Fine Point Gel Pens 15.79 343 7000 Office Supplies 1066 Office Depot 110442025001 Card File, Binder, Sheet Protectors, Copy Paper, Etc. 136.41 344 7020 Supplies - Safety 2067 Cutler Workwear 105069 Winter Clothing - Maintenance Operator 215.08 345 7020 Supplies - Safety 2067 Cutler Workwear 105697 Winter Clothing - Maintenance Operator 176.38 346 7020 Supplies - Safety 2067 Cutler Workwear 105698 Winter Clothing - Maintenance Operator 185.38 347 7020 Supplies - Safety 2067 Cutler Workwear 105781 Winter Clothing - Maintenance Operator 231.28 348 7020 Supplies - Safety 2067 Cutler Workwear 105782 Winter Clothing - Maintenance Operator 186.28 349 7020 Supplies - Safety 2067 Cutler Workwear 105784 Winter Clothing - Maintenance Operator 239.38 350 7020 Supplies - Safety 2067 Cutler Workwear 106085 Winter Clothing - Crew Leader 215.08 351 7030 Supplies - Tools & Hardware 2028 Northwest Electrical Supply 17362555 Project Lamp 36.62 352 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 30lC058955 30 Wiper Blades - PW 51.84 353 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1121992 Alternator - PW 9025 148.82 354 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1123101 6 Air Filters, Fuel Filter, & 11 Oil Filters - Stock 104.14 355 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6144760 50 Hydraulic Hoses - PW Stock 118.80 356 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6152500 Heat Shrink, Connectors, Tie Wraps, Tape & Belts 130.12 357 7040 Supplies - Vehicle R&M 1154 West Side Tractor Sales W61613 Cutting Edge & 8 Bolts - PW 9014 301.80 358 7045 Supplies - Building R&M 1043 WW Grainger Inc 9699644705 Returned Digital Keypad Pad - 02/14/2018 (171.26) Page 22 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 359 7070 Supplies - Water System Maintenance 1086 Arrow Road Construction 12773 6.6 Tons Asphalt - Mainbreak Repairs - 02/02/2018 872.46 360 7070 Supplies - Water System Maintenance 6992 Core & Main LP I405792 6 Repair Clamps 402.00 361 7070 Supplies - Water System Maintenance 6992 Core & Main LP I449090 Coupling, Clamps, Epoxy & Straps 1,627.00 362 7105 Wholesale Water - NWWC 2901 Northwest Water Commission 02282018 Wholesale Water Purchase R- 183-14 February 2018 231,189.14 363 7120 Gasoline 5415 Gas Depot Inc 53541-1 4,001 Unleaded Gas - Delivered 02/21/2018, R-23- 18 1,222.77 364 7130 Diesel 5415 Gas Depot Inc 53542-1 3,000 Gals Bio Diesel - Delivered 02/21/2018, R-23- 18 420.12 365 7140 Electricity 1033 ComEd 0718079040- 02/18 Electricity Services 01/05- 02/06/2018 147.84 366 7140 Electricity 1033 ComEd 2382141015- 02/18 Electricity Services 01/05- 02/06/2018 74.92 367 7140 Electricity 1033 ComEd 4436122006- 02/18 Electricity Services 01/16- 02/14/2018 5,142.57 368 7140 Electricity 1033 ComEd 6152054027- 02/18 Electricity Services 01/04- 02/05/2018 3,941.54 369 7200 Other Supplies 1057 Menard Incorporated 10980 48-AAA & 48-AA Batteries and 2 Propane Tank Exchanges 27.98 370 7200 Other Supplies 1043 WW Grainger Inc 9673137320 300 Shoe Covers 80.99 260,097.32 371 5325 Training 1576 Illinois Section American Water Works Association 200033740a Adj Seminar Cost for Fill-in Non Member Maint Opr- 02/21/2018 24.00 372 5325 Training 1576 Illinois Section American Water Works Association 200034461 Wastewater Conference - 04/10-04/11/2018-Sewer Foreman 75.00 373 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 194.48 374 6340 R&M Sewer System 1328 John Neri Construction Company Inc 112417 24" Tideflex Installation - 11/17/2017 5,700.00 375 7040 Supplies - Vehicle R&M 1677 Wholesale Direct Inc 000231866 Mount Stand & 20 Pivot Pins - Stock 153.56 376 7040 Supplies - Vehicle R&M 1246 RNOW Inc 2018-53240 Telescoping Tube Assembly & Junction Box - PW 8020 3,014.02 Total 550 - Water Systems Division: 560 - Sewer Systems Page 23 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 377 7040 Supplies - Vehicle R&M 1673 Chicago Parts & Sound LLC 30lC058955 30 Wiper Blades - PW 51.84 378 7040 Supplies - Vehicle R&M 6224 Bumper to Bumper 408-1123101 6 Air Filters, Fuel Filter, & 11 Oil Filters - Stock 69.42 379 7040 Supplies - Vehicle R&M 1053 Kimball Midwest 6144760 50 Hydraulic Hoses - PW Stock 79.20 380 7075 Supplies - Sewer System Maintenance 2053 USA Bluebook 478691 Sewer Jetting Hose - 800' w/Fittings 2,540.00 381 7120 Gasoline 5415 Gas Depot Inc 53541-1 4,001 Unleaded Gas - Delivered 02/21/2018, R-23- 18 552.54 382 7130 Diesel 5415 Gas Depot Inc 53542-1 3,000 Gals Bio Diesel - Delivered 02/21/2018, R-23- 18 189.23 383 7140 Electricity 1033 ComEd 0096017042- 02/18 Electricity Services 01/05- 02/06/2018 1,455.09 384 7140 Electricity 1033 ComEd 0640144010- 02/18 Electricity Services 01/05- 02/06/2018 151.14 385 7140 Electricity 1033 ComEd 0762050019- 02/18 Electricity Services 01/08- 02/07/2018 81.94 386 7140 Electricity 1033 ComEd 2148094073- 02/18 Electricity Services 01/08- 02/07/2018 129.15 387 7140 Electricity 1033 ComEd 3526009006- 02/18 Electricity Services 01/05- 02/06/2018 67.06 388 7140 Electricity 1033 ComEd 5060090016- 02/18 Electricity Services 01/08- 02/07/2018 238.02 389 7140 Electricity 1033 ComEd 5814097012- 02/18 Electricity Services 01/05- 02/06/2018 35.30 390 7300 Uniforms 2067 Cutler Workwear 105922 Winter Clothing - 3 Sewer Division Employees 349.16 15,150.15 274,198.51 391 6015 Communication Services 1552 Verizon Wireless 9801656156 Communication Service 01/13- 02/13/2018 56.01 392 6025 Administrative Services 1172 Third Millennium Associates Inc 21746 Utility Bill Rendering 02/15/2018 1,175.81 393 7000 Office Supplies 1066 Office Depot 105000532001 1Self Inking Stamper 20.69 394 7000 Office Supplies 1106 Chromatech Printing Inc 7598/24879 2,500 Pink Disconnection Notice Envelopes 384.00 395 7500 Postage & Parcel 1172 Third Millennium Associates Inc 21746 Utility Bill Rendering 02/15/2018 51.03 1,687.54 275,886.05 Total 30 - Finance Total 500 - Water/Sewer Fund Total 560 - Sewer Systems Total 00 - Non Departmental Department: 30 - Finance Page 24 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 396 6320 R&M Parking Lots 2350 Anderson Elevator Co 213832 Service Call - Non Working Elevator - Metro Parking- 08/31/2017 669.00 397 6320 R&M Parking Lots 5698 Doors Done Right Inc 8603 9188 Drill Out Locks - Library Parking Deck - 02/16/2018 115.00 398 7035 Supplies - Equipment R&M 1018 Anderson Lock Company LTD 0967125 Re-Key Locks - Library Parking Deck - 01/14/2018 103.75 399 7035 Supplies - Equipment R&M 1057 Menard Incorporated 11287 GFI Cover, Bang Box & Plug - Metro Square 14.52 400 7060 Supplies - Parking Lots 1057 Menard Incorporated 11934 Cement Patch & Concrete Bonding - Library Deck & 701 Lee 23.44 401 7060 Supplies - Parking Lots 2313 City Electric Supply Company (CES) DEP/038110 Ballast - Loading Dock - 701 Lee Street 12.95 402 7140 Electricity 1033 ComEd 0354464001- 02/18 Electricity Services 01/05- 02/06/2018 5,755.11 403 7140 Electricity 1033 ComEd 2239082030- 02/18 Electricity Services 01/05- 02/06/2018 1,293.25 404 7140 Electricity 1033 ComEd 4722388001- 02/18 Electricity Services 01/05- 02/06/2018 24.01 405 7140 Electricity 1033 ComEd 4791127023- 02/18 Electricity Services 01/05- 02/06/2018 3,539.58 406 7140 Electricity 1033 ComEd 4974385007- 02/18 Electricity Services 01/10- 02/09/2018 28.35 407 7140 Electricity 1033 ComEd 5310303000- 02/18 Electricity Services 01/05- 02/06/2018 301.59 11,880.55 408 7140 Electricity 1033 ComEd 5310666002- 02/18 Electricity Services 01/05- 02/06/2018 1,327.27 409 7540 Land Lease 1165 Union Pacific Railroad Jan 2018 Parking Fees Jan 2018 2,964.00 4,291.27 410 2221 Taste of Des Plaines 1644 Warehouse Direct Inc 3810506-0 Avery Address Labels for 2018 Taste Sponsorship Letters 9.99 411 2460 Refundable Bonds 7205 BCD Ventures LLC 08100047 Refund Demolition Bond Originally Issued 10/09/2008 5,000.00 412 2460 Refundable Bonds 7206 McShane Construction Corporation 14060174 Refund for Temporary Kitchen Originally Issued 07/09/2014 3,000.00 413 2460 Refundable Bonds 6982 Boldt Company, The 2016-09000301 Temporary Trailer Refund Originally Issued 10/14/2016 1,000.00 Fund: 510 - City Owned Parking Fund Fund: 700 - Escrow Fund Total 510 - City Owned Parking Fund Fund: 520 - Metra Leased Parking Fund Total 520 - Metra Leased Parking Fund Page 25 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account 414 2460 Refundable Bonds 7216 Skender Construction LLC 2017-01000094 Temporary Trailer Refund Originally Issued 02/08/2017 1,000.00 415 2460 Refundable Bonds 7203 Presence Holy Family Medical Center 2017-01300176 Temporary Banner Refund Originally Issued 10/16/2017 200.00 416 2460 Refundable Bonds 2361 Markham , Patrick 2017-01300241 Refund for Christmas Tree Lot Originally Issued 11/27/2017 1,000.00 417 2460 Refundable Bonds 7217 North Suburban Flower Company 2018-01000112 Temporary Banner Refund Originally Issued 01/26/2018 200.00 418 2464 Hydrant Deposits 3772 Rivers Casino Refund 02/09/18 Hydrant Usage Refund 02/09/2018 1,100.00 419 2464 Hydrant Deposits 5199 Landscapes By Gary Weiss Inc Refund 02/09/18 Hydrant Usage Refund 02/09/2018 1,100.00 13,609.99 1,163,891.44 Total 700 - Escrow Fund Grand Total Page 26 of 29 Line #Vendor Invoice Invoice Description Amount 420 2466 Overpayments - Utility Systems 7219 Wills, Sandra Refund 08/25/17 Utility Refund for Account 73550573-001 Replaces Ck 128577 400.00 421 2468 Unclaimed Property 7207 Roloff, Earl Refund 10/18/16 Utility Refund for Account 71186224-002 46.45 422 4630 Resident Ambulance Fees 7041 Benton, Lois 1730085A Medical Reimbursement DOS 07/27/2017-Replaces Ck 129231 77.88 524.33 423 6015 Communication Services 1032 Comcast Cable 02/11/2018 x1141 Internet/Cable Service 02/18- 03/17/2018 209.85 424 6015 Communication Services 1010 AT&T Mobility 28702533395902 18 Communication Service 01/04- 02/03/2018 179.01 388.86 388.86 425 6015 Communication Services 1032 Comcast Cable 02/18/2018 x6724 Internet/Cable Service for Mar 2018 16.74 426 6015 Communication Services 1009 AT&T 708R06860002-18 Communication Service 01/16- 02/15/2018 472.29 489.03 489.03 1,402.22 427 7110 Natural Gas 1064 Nicor 02/13/18 x550488 Natural Gas Service 01/12- 02/07/2018 125.69 428 7110 Natural Gas 1064 Nicor 02/13/18 x603131 Natural Gas Service 01/12- 02/07/2018 106.68 232.37 429 7110 Natural Gas 1064 Nicor 02/14/18 x400005 Natural Gas Service 01/15- 02/07/2018 84.16 430 7110 Natural Gas 1064 Nicor 02/15/18 x054542 Natural Gas Service 01/15- 02/07/2018 177.66 Division: 550 - Water Systems Fund: 201 - TIF #1 Downtown Fund Total 201 - TIF #1 Downtown Fund Fund: 500 - Water/Sewer Fund Total 610 - Uniformed Patrol Total 60 - Police Department Total 100 - General Fund Total 20 - City Administration Police Department Division: 610 - Uniformed Patrol Total 00 - Non Departmental City Administration Division: 230 - Information Technology Total 230 - Information Technology City of Des Plaines Warrant Register 03/19/2018 Account Fund: 100 - General Fund Manual Checks Page 27 of 29 Line #Vendor Invoice Invoice Description Amount City of Des Plaines Warrant Register 03/19/2018 Account Manual Checks 431 7110 Natural Gas 1064 Nicor 02/16/18 x500005 Natural Gas Service 01/17- 02/07/2018 740.26 432 7110 Natural Gas 1064 Nicor 02/16/18 x500009 Natural Gas Service 01/17- 02/07/2018 209.26 1,211.34 1,211.34 2,845.93Grand Total Total 550 - Water Systems Total 500 - Water/Sewer Fund Page 28 of 29 Amount Transfer Date Automated Accounts Payable 1,163,891.44$ **3/19/2018 Manual Checks 2,845.93$ **3/2/2018 Payroll 1,310,869.35$ 3/1/2018 468,367.56$ 3/9/2018 Electronic Transfer Activity: Bank of America Credit Card -$ Chicago Water Bill ACH -$ Postage Meter Direct Debits 3,000.00$ 2/22/2018 Utility Billing Refunds -$ First Merit Bank Fees -$ IMRF Payments 158,208.07$ 3/2/2018 FEMA Buyouts 248,000.00$ 2/27/2018 Employee Medical Trust 665,057.36$ 3/1/2018 Total Cash Disbursements:4,020,239.71$ * Multiple transfers processed on and/or before date shown ** See attached report Adopted by the City Council of Des Plaines This Nineteenth of March 2018 Ayes ______ Nays _______ Absent _______ Jennifer L. Tsalapatanis, City Clerk Matthew J. Bogusz, Mayor City of Des Plaines Warrant Register 03/19/2018 Summary RHS Payout Page 29 of 29 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: March 1, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Michael McMahon, Community and Economic Development Director From: Patrick Ainsworth, Economic Development Coordinator Subject: Business Assistance Program Approval, Interior Build-Out Program 1571 S Elmhurst Road, Manzo’s Banquets (8th Ward) Issue: The Business Assistance Program requires City Council approval on all applications with a project award amount over $10,000.00. Analysis: MP Stach, d/b/a Manzo’s Banquets has filed a business assistance application requesting reimbursement of $15,000 under the interior build-out grant for work to the existing business at 1571 S Elmhurst Road (see Attachment 1). The applicant is the current owner of the business and building and he is proposing to conduct a series of improvements to the facility which includes the following: replacing the carpeting in selected portions of the banquet halls, removing and replacing sections of wallpaper, painting several banquet rooms and replacing the cabinets and bar/countertops in the three banquet rooms. A breakdown of the overall project costs and the eligible reimbursement amounts are shown in the chart below: Manzo's Banquets - Cost Breakdown for 2018 Improvements Type of Work Estimated Cost Business Assistance Program Request Permanent Upgrades to Three Banquet Room Bars $32,550* $15,000* New Carpet $55,000 N/A New Wallpaper $30,000 N/A New Landscaping $12,000 N/A TOTAL $129,550 $15,000 *Costs associated with Business Assistance Grant Program The portion of the project eligible for the interior build-out grant reimbursement is the permanent cabinets and bar/countertop work being conducted in the three banquet rooms (see Attachment 2 for the Contractor’s Estimate and the Project Drawings). Specifically, the applicant is proposing to remove the existing built-in cabinets and bar countertops and replace them with new permanent oak cabinetry and granite countertops. MEMORANDUM Page 1 of 11 The cost of this project is $32,550 and he is requesting the maximum reimbursement amount of $15,000. The applicant proposes to reinvest in other areas of the banquet hall for a total investment of nearly $130,000. In 2016, Manzo’s Banquets received $20,000 for the Façade Improvement Program which resulted in over $100,000 in improvements to the building. There is a compelling argument to support this request as the banquet facility environment is rather competitive in the O’Hare sub-market. The applicant is proposing a significant investment in this property to remain current and competitive. These enhancements will help modernize this facility and maintain a food and beverage tax funding source for the City of Des Plaines. Based on these program guidelines, the proposed improvements qualify for the full $15,000 Interior Build-Out Grant. If this grant is awarded, this will be the first awarded project under the Business Assistance Program for 2018. Recommendation: I recommend that the City Council adopt Resolution R-66-18 to approve the Business Assistance Program application. Attachments: Attachment 1: Application Attachment 2: Contractor’s Quote and Plans Attachment 3: Project Investment Summary (2013-2018) Attachment 3: Resolution R-66-18 Page 2 of 11 Attachment 1 Page 3 of 11 Attachment 1 Page 4 of 11 Attachment 2 Page 5 of 11 To Whom It May Concern: Manzo’s Banquets is a venue in Des Plaines with an excellent reputation. Since purchase in December 2013, Peter Stach the new owner has been investing a lot of capital to make Manzo’s Banquets appealing to its customers and by that drawing more business that would benefit both owners and the City of Des Plaines. Below there are few upgrades made by Peter Stach.  Resealing parking lot $14,000.00  Silver lining and sealing the roof $10,000.00  Upgrade façade, adding Canopy $78,000.00  Adding additional driveway $23,000.00  Repainting and wallpaper all washrooms $6,000.00  Repainting and wallpaper all bridal suites $7,000.00  Upgrading security system with 45 cameras $12,000.00  Wallpapering and upgrading main lobby $16,000.00 $166,000.00 Additional improvements that are planned in 2018 and the future:  Redoing all permanent fixtures in the three banquet rooms $32,550.00  Upgrading all 3 banquet rooms (painting re-wallpapering) $30,000.00  Re-carpeting of all banquet rooms and lobby $55,000.00  Landscaping $12,000.00 $129,550.00 Section highlighted in yellow are the items being requested for reimbursement under the Business Assistance Program – Interior Build-Out Attachment 3 Page 6 of 11 Attachment 2 Page 7 of 11 Attachment 2 Page 8 of 11 Attachment 2 Page 9 of 11 CITY OF DES PLAINES RESOLUTION R - 66 - 18 A RESOLUTION APPROVING A BUSINESS ASSISTANCE PROGRAM GRANT FOR INTERIOR BUILD-OUT AT 1571 S. ELMHURST ROAD, MANZO’S BANQUETS._______________ WHEREAS, the City has appropriated funds for use by the Community and Economic Development Department during the 2018 fiscal year for the disbursement of grants through the Business Assistance Program ("Program"); and WHEREAS, the Program offers grants to reimburse owners of eligible commercial properties within the City for up to 50 percent of the cost of improving or rehabilitating the interior of the properties, up to a total amount of $15,000.00 (“Interior Building-Out Grant”); and WHEREAS, MPSTACH, LLC, d/b/a Manzo’s Banquets, ("Applicant") is the owner of the property commonly known as 1571 S. Elmhurst Road in the City ("Subject Property"); and WHEREAS, the Applicant has applied for an Interior Build-Out Grant to complete interior improvements at the Subject Property, including upgrades to three banquet room bars (“Bar Improvements"); and WHEREAS, the estimated cost of the Bar Improvements is $32,550; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve and authorize the Interior Building-Out Grant to reimburse the Applicant for 50 percent of the cost of the Bar Improvements at the Subject Propert y, up to an amount not to exceed $15,000.00; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF GRANT. The City Council hereby approves the Interior Build-Out Grant for the Bar Improvements at the Subject Property in accordance with the Program guidelines and in an amount not to exceed $15,000.00. SECTION 3: AUTHORIZATION TO DISBURSE GRANT. The City Council hereby authorizes and directs the City Manager or his designee to take all necessary and appropriate action to reimburse the Applicant for 50 percent of the cost of the Bar Improvements at the Subject Property in an amount not to exceed $15,000, in accordance with the Program guidelines. Attachment 4 Page 10 of 11 SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving the BAP Application for 1571 S. Elmhurst Road. Attachment 4 Page 11 of 11 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: March 8, 2017 To: Michael G. Bartholomew, MCP, LEED AP, City Manager From: Michael McMahon, Director of Community and Economic Development Johanna Bye, AICP, Senior Planner Subject: Approval of Resolution for Plat of Subdivision at 2287 S. Mount Prospect Road (Case #18- 011) – Public Hearing Issue: The petitioner is requesting approval of a plat of subdivision for 2287 S. Mount Prospect Road. The property is under the ownership of a single entity, improved with a single industrial building, billboard and detention pond, and operated as a single unit. No changes are proposed for the site. The petitioner is simply requesting the lot be officially platted and recorded as a single unsubdivided lot of record for property tax allocation purposes. Analysis: Address: 2287 S. Mount Prospect Road Owner: Woodland Business Center Holdings – 1, LLC, 9450 W. Bryn Mawr Avenue, Suite 750, Rosemont, IL 60018 Petitioner: Thomas Goodwyn, 33 N. LaSalle Street, Suite 2800, Chicago, IL 60602 Case Number: 18-011 Real Estate Index Number: 09-30-300-034-0000 Ward: #5, Alderman Carla Brookman Existing Zoning M-2, General Manufacturing District Existing Land Use Industrial/Commercial Surrounding Zoning North: M-2, General Manufacturing District South: M-2, General Manufacturing District East: M-2, General Manufacturing District MEMORANDUM Page 1 of 11 West: M-2, General Manufacturing District Surrounding Land Use North: Industrial/Commercial South: Industrial/Commercial East: Industrial/Commercial West: Industrial/Commercial Project Description The 10.22 acre lot is currently improved with a single industrial building, a billboard, and a detention pond. The property is under common ownership and operation. No changes are proposed for the property. The petitioner is simply requesting the property be officially platted and recorded with Cook County as a single unsubdivided lot. Cook County has required that this plat be recorded as a precondition of granting a PIN division the petitioner requires for real estate tax purposes. Recommendations: Staff recommends approval of Resolution R-54-18 approving a plat of subdivision for 2287 S. Mount Prospect Road. It is requested that this item be placed on the agenda for the March 19, 2018 City Council meeting. JB/jb Attachments: Attachment 1: Subdivision Application Attachment 2: ALTA/NSPS Land Title Survey Exhibits: Resolution R-54-18 Exhibit A: Final Plat of Subdivision Page 2 of 11 Attachment 1 Page 3 of 11 Attachment 1 Page 4 of 11 This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located.  TITLE DESCRIPTION ZONING INFORMATION BUILDING HEIGHTTITLE INFORMATION SCHEDULE 'B' ITEMS SURVEYOR CERTIFICATION FLOOD INFORMATION CEMETERY POSSIBLE ENCROACHMENTS LEGEND BASIS OF BEARING SURVEYOR'S NOTES PARKING INFORMATION LAND AREA BUILDING AREA VICINITY MAP NORTH ARROW / SCALE CLIENT INFORMATION BOX SURVEY DRAWING123456789101112131415161718 19ALTA/NSPS Land Title Survey This Work Coordinated By:3550 W. Robinson Street, Third Floor Office: 405.253.2444 - Fax: 714.689.5078 Drwn By:Surveyor Ref.No:Aprvd By:Scale:Date:Revision:Client Ref. No:Prepared For:PROJECT ADDRESSToll Free: 888.457.7878 This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located.This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located. Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D il i g e n c e S e r v i c e s . S u r v e y o b t a i n e d f r o m a n d c e r t i f i e d t o b y a la n d s u r v e y o r l i c e n s e d i n t h e s t a t e p r o p e r t y i s l o c a t e d . Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D iligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located. Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D il i g e n c e S e r v i c e s . S u r v e y o b t a i n e d f r o m a n d c e r t i f i e d t o b y a la n d s u r v e y o r l i c e n s e d i n t h e s t a t e p r o p e r t y i s l o c a t e d . Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D iligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located.Date:Revision:Date:Revision:Date:Revision:Key to CDS ALTA Survey Norman, Oklahoma 73072CDSDUE DILIGENCE SERVICESCOMMERCIAL CD S DU E D I L I G E N C E S E R V I C E S CO M M E R C I A L 18 PROJECT ADDRESS 2020This survey prepared in accordance with the "Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys"(Effective February 23, 2016) Ap p r o v e d C D S S u r v e y o r TI T L E D E S C R I P T I O N TI T L E I N F O R M A T I O N FL O O D I N F O R M A T I O N CE M E T E R Y SU R V E Y O R C E R T I F I C A T I O N BA S I S O F B E A R I N G S SURVEYOR'S NOTES PA R K I N G I N F O R M A T I O N LA N D A R E A BU I L D I N G A R E A BU I L D I N G H E I G H T VICINITY MAP 1 2 5 6 4 10 11 1213 14 15 16 ZO N I N G I N F O R M A T I O N 8 SC H E D U L E ' B ' I T E M S ST A T E M E N T O F E N C R O A C H M E N T S 3 7 DO C U M E N T 8 9 2 8 6 1 3 5 DO E S A F F E C T - A S S H O W N DO C U M E N T 8 9 3 9 9 6 9 5 DO E S A F F E C T - A S S H O W N 3 A 4 TI M B E R L A N D S C A P I N G W A L L E N C R O A C H E S U P T O 2 . 2 ' N O R T H O F PR O P E R T Y L I N E CH A I N L I N K F E N C E E N C R O A C H E S U P T O 0 . 4 ' N O R T H O F PR O P E R T Y L I N E BI L L B O A R D L O C A T E D O N S U B J E C T P R O P E R T Y W I T H O U T T H E BE N E F I T O F A N E A S E M E N T B C 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 At t a c h m e n t 2 Page 5 of 11 3 3 3 3 34 4 B A 4 C A1 This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located.  ALTA/NSPS Land Title Survey This Work Coordinated By:3550 W. Robinson Street, Third Floor Office: 405.253.2444 - Fax: 714.689.5078 Client Ref. No:Prepared For:PROJECT ADDRESSToll Free: 888.457.7878 This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located. Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D il i g e n c e S e r v i c e s . S u r v e y o b t a i n e d f r o m a n d c e r t i f i e d t o b y a la n d s u r v e y o r l i c e n s e d i n t h e s t a t e p r o p e r t y i s l o c a t e d . Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D iligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located. Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D il i g e n c e S e r v i c e s . S u r v e y o b t a i n e d f r o m a n d c e r t i f i e d t o b y a la n d s u r v e y o r l i c e n s e d i n t h e s t a t e p r o p e r t y i s l o c a t e d . Th i s s u r v e y c o o r d i n a t e d , b u t n o t p e r f o r m e d , b y C o m m e r c i a l D u e D iligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located.Norman, Oklahoma 73072CDSDUE DILIGENCE SERVICESCOMMERCIAL CD S DU E D I L I G E N C E S E R V I C E S CO M M E R C I A L 18 20This survey prepared in accordance with the "Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys"(Effective February 23, 2016) Ap p r o v e d C D S S u r v e y o r This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located. This survey coordinated, but not performed, by Commercial Due Diligence Services. Survey obtained from and certified to by a land surveyor licensed in the state property is located.NORTH ARROW / SCALE 17LEGEND9 SU R V E Y D R A W I N G 19 At t a c h m e n t 2 Page 6 of 11 1 CITY OF DES PLAINES RESOLUTION R - 54 - 18 A RESOLUTION APPROVING A TENTATIVE AND FINAL PLAT OF SUBDIVISION FOR 2287 S. MOUNT PROSPECT ROAD (CASE #17-011). WHEREAS, Woodland Business Center Holdings – 1, LLC, (“Petitioner”) is the owner of the property consisting of 10.22 acres and commonly known as 2287 S. Mt. Prospect Road, Des Plaines, Illinois (“Subject Property”); and WHEREAS, the Subject Property is located in the M-2 General Manufacturing District of the City (“M-2 District”) and is currently with a single industrial building, a billboard, and a detention bond; and WHEREAS, the Subject Property consists of a remnant parcel that has not been included in a subdivision either prior or subsequent to, its incorporation into the City of Des Plaines; and WHEREAS, Petitioner submitted an application to the City of Des Plaines Department of Community and Economic Development (“Department”) to plat the Subject Property as a single lot of record for the purpose of obtaining a property index number division from Cook County (“Subdivision”); and WHEREAS, the Subject Property complies with all lot and setback dimensions for the M- 2 District; and WHEREAS, a public hearing was held by the City Council on March 19, 2018, pursuant to publication of notice in the Daily Herald on March 2, 2018; and WHEREAS, notice of the public hearing was mailed to all owners of property located within 300 feet of the Subject Property; and WHEREAS, during the public hearing, the City Council heard competent testimony and received evidence with respect to the Petitioner's applications for the Subdivision; and WHEREAS, pursuant to Section 13-2-8.A of the City Code of the City of Des Plaines, the City Council has the power to approve, by resolution duly adopted, the Final Plat, with all improvements, conditions, variations, public ways and recorded easements and documents pertaining to the subdivision platted thereon; and WHEREAS, the City Council has determined it is in the best interest of the City to approve the Final Plat; Page 7 of 11 2 NOW THEREFORE BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof, the same constituting part of the factual basis for this Ordinance granting the Variations. SECTION 2. LEGAL DESCRIPTION OF SUBJECT PROPERTY. The Subject Property is legally described as follows: THAT PART OF THE SOUTHWEST FRACTIONAL QUARTER OF SECTION 30, TOWNSHIP 41 NORTH , RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN LYING NORTH OF THE NORTH LINE OF THE SOUTH 926. 75 FEET OF SAID SOUTHWEST FRACTIONAL QUARTER AND LYING SOUTHEASTERLY OF THE SOUTHEASTERLY LINE OF THE RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN RAILROAD AS CONVEYED IN INSTRUMENT RECORDED AS DOCUMENT NUMBER 16068353, AND LYING SOUTH AND SOUTHWESTERLY OF A LINE DESCRIBED AS FOLLOWS BEGINING AT POINT 1,041.50 FEET SOUTH OF THE NORTH LINE OF THE SOUTHWEST FRACTIONAL QUARTER OF SAID SECTION 30, AS MEASURED ON THE WEST LINE THEREOF; THENCE EAST, ON A LINE PARALLEL TO THE NORTH LINE OF THE SAID SOUTHWEST FRACTIONAL QUARTER, A DISTANCE OF 78.80 FEET TO POINT; THENCE SOUTHEASTERLY, A DISTANCE OF 1,747.28 FEET, MORE OR LESS, TO A POINT ON THE NORTH LINE OF THE SOUTH 926.75 FEET OF SAID SOUTHWEST FRACTIONAL QUARTER, 156.10 FEET WEST OF THE EAST LINE OF SAID SOUTHWEST FRACTIONAL QUARTER (EXCEPT THAT PART THEREOF FALLING IN MOUNT PROSPECT ROAD AND EXCEPTING THEREFROM THE EAST 17 FEET OF THE WEST 50 FEET OF LAND TAKEN IN CASE 85 L 50225) IN COOK COUNTY ILLINOIS Permanent Index No.: 09-30-300-034-0000 SECTION 3: APPROVAL OF FINAL PLAT. The City Council hereby approves the Final Plat for the Subject Property, a copy of which is attached hereto and made a part hereof as Exhibit A, and authorizes the Mayor to sign, and the City Clerk to attest and seal, with the corporate seal of the City of Des Plaines, the “Woodland Business Center Des Plaines Page 8 of 11 3 Subdivision,” prepared by EXCEL Consultants, consisting of two sheets. SECTION 4: RECORDATION OF FINAL PLAT. The City Council hereby authorizes and directs the City Clerk to cause the executed and sealed Final Plat to be recorded with the office of the Cook County Recorder of Deeds any time after the Effective Date of this Ordinance and the execution of the Final Plat by all other necessary parties and agencies. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval according to law. PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving Tentative and Final Plat of Subdivision 2287 Mt Prospect Rd Page 9 of 11 LAND SURVEYOR AUTHORIZATION FI N A N C E D I R E C T O R C E R T I F I C A T E SC H O O L D I S T R I C T C E R T I F I C A T E OW N E R S C E R T I F I C A T E NO T A R Y C E R T I F I C A T E CO O K C O U N T Y R E C O R D E R O F D E E D S S T A M P VICINITY MAP OW N E R / D E V E L O P E R DR A I N A G E C E R T I F I C A T E SURVEYOR CERTIFICATEP.I.N.: 09-30-300-034-0000 CO N S E N T O F M O R T G A G E E MA Y O R C E R T I F I C A T E DI R E C T O R O F P U B L I C W O R K S & E N G I N E E R I N G C E R T I F I C A T E Ex h i b i t A Page 10 of 11 NLEGEND Ex h i b i t A Page 11 of 11 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: March 1, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Michael McMahon, Community and Economic Development Director From: Patrick Ainsworth, Economic Development Coordinator Subject: Class C Request – J2M-509, LLC, 509 N. 3rd Ave., Case #18-015-C (5th Ward) Issue: The potential owner of 509 N. 3rd Ave, J2M-509, LLC, has filed an application requesting a City resolution in support of its Class C Tax Incentive application (Attachment 1). The subject property has been vacant since September 2015. Analysis: The subject property consists of a 51-year-old, 40,096 square foot building on a 2.11-acre property. This property, which is currently zoned M-2, General Industrial, used to house Lam Research Illinois AIG, Inc. which operated its business from 2012 until 2014. Prior to this business, a separate entity called SpeedFam- IPEC , ran a lapping and grinding machine manufacturing business out of this facility from 1967 to 2011. The property went through an environmental assessment in 2014 which came back with contamination along the southern portion of the subject building. Subsequently in 2016-2017, several improvements and environmental clean-up activities took place, with the supervision of the Illinois Environmental Protection Agency (IEPA), to remediate the soils and part of the concrete floors inside of the building. As a result of all these efforts, the current owner, Lam Research Illinois IAG, Inc., received a “No Further Remediation Letter” from IEPA in January 2018 after expending over $1.8 million in clean-up costs. As a result of these efforts, the applicant is requesting a Class C Cook County Property Tax Incentive to help with the tax rates and the expenses associated with the cost of remediation. If the Class C is approved, the owner plans to make an initial capital investment between $150,000 and $200,000 into the property to help attract a new tenant. Planned improvements generally include new heating, ventilation and air-conditioning systems, interior remodel and parking lot improvements. Assessment of Tax Impact Scenarios: 1. Property Taxes in 2016 as-is with 100% vacancy relief: $46,590 2. Estimated 2017 Property Taxes 100% occupied and with a Class C: $59,675 3. Estimated 2017 Property Taxes 100% occupied and without a Class C: $149,187 See Attachment 2 for the spreadsheet highlighting the three scenarios. Cook County Assessor’s Office offers Class C incentives to properties that have gone through substantial environmental remediation efforts as a means to reinvigorate properties and to assist with offsetting the costs of remediation activities (see Attachment 3 for a summary of the eligibility requirements). This property MEMORANDUM Page 1 of 33 experienced over $1.8 million in environmental remediation activities in order to obtain the “No Further Remediation Letter” from IEPA. A Class C incentive requires a resolution of consent from municipalities. As part of the Cook County Class C Application there are four criteria that an industrial property can apply under (in additional to environmental remediation) which include: • New Construction • Operating Establishment (for businesses/properties currently in operation) • Substantial Rehabilitation • Abandoned Property The applicant is applying under Substantial Rehabilitation and Abandoned Property (please see Attachment 1). Qualified industrial properties are assessed at 10% of market value for the first 10 years, 15% in the 11th year and 20% in the 12th year. Normally such properties are assessed at 25% of market value. For these qualified industrial properties, the incentive may be renewed during the last year a property is entitled to a 10% assessment level up until the expiration of the incentive. Recommendation: I recommend that the City Council approve the requested Class C Tax Incentive Resolution of Support subject to the following condition: 1. The Applicant has secured a tenant for the Subject Property and provided evidence to the City, in the form of a valid and effective lease, that such tenancy will commence on a date no later than two years after the adoption of this resolution. Attachments: Attachment 1: Class C Property Tax Incentive Application Attachment 2: Estimated 12 Year Tax Projections Attachment 3: Cook County Class C Eligibility Summary Attachment 4: Location Map Attachment 5: Resolution R-67-18 Page 2 of 33 A t t a c h m e n t 1 P a g e 3 o f 3 3 A t t a c h m e n t 1 P a g e 4 o f 3 3 A t t a c h m e n t 1 P a g e 5 o f 3 3 A t t a c h m e n t 1 P a g e 6 o f 3 3 A t t a c h m e n t 1 P a g e 7 o f 3 3 A t t a c h m e n t 1 P a g e 8 o f 3 3 A t t a c h m e n t 1 P a g e 9 o f 3 3 A t t a c h m e n t 1 P a g e 1 0 o f 3 3 A t t a c h m e n t 1 P a g e 1 1 o f 3 3 A t t a c h m e n t 1 P a g e 1 2 o f 3 3 A t t a c h m e n t 1 P a g e 1 3 o f 3 3 A t t a c h m e n t 1 P a g e 1 4 o f 3 3 A t t a c h m e n t 1 P a g e 1 5 o f 3 3 A t t a c h m e n t 1 P a g e 1 6 o f 3 3 A t t a c h m e n t 1 P a g e 1 7 o f 3 3 A t t a c h m e n t 1 P a g e 1 8 o f 3 3 A t t a c h m e n t 1 P a g e 1 9 o f 3 3 A t t a c h m e n t 1 P a g e 2 0 o f 3 3 A t t a c h m e n t 1 P a g e 2 1 o f 3 3 A t t a c h m e n t 1 P a g e 2 2 o f 3 3 A t t a c h m e n t 1 P a g e 2 3 o f 3 3 A t t a c h m e n t 1 P a g e 2 4 o f 3 3 A t t a c h m e n t 1 P a g e 2 5 o f 3 3 A t t a c h m e n t 1 P a g e 2 6 o f 3 3 A t t a c h m e n t 2 P a g e 2 7 o f 3 3 Attachment 3 CLASS C Eligibility Summary The Cook County Class C classification was launched to encourage industrial and commercial developments throughout the County by offering a real estate tax incentive for the remediation of contaminated properties or vacant land. Once the land or property owner has completed remediation work and received a “No Further Remediation Letter” from the Illinois Environmental Protection Agency, that property is then eligible to apply for a Class C classification. The following text is from the Cook County Class C Eligibility Bulletin regarding the Class C incentive: Under the incentive provided by the Class C, industrial and commercial real estate would be eligible to apply for the Class C level of assessment from the date of receipt of a Comprehensive “No Further Remediation Letter” confirming achievement of remediation objectives based on the industrial or commercial use. The incentive level of assessment of qualifying properties will extend to both the land and other structures in their entirety. To qualify for the Class C classification, an application must be made within one year of the receipt of the Comprehensive “No Further Remediation Letter”. Industrial and commercial properties receiving the initial Class C will be assessed at 10% of market value for the first 10 years, 15% in the 11th year and 20% in 12th year. For industrial property, the incentive may be renewed during the last year a property is entitled to a 10% assessment level up until the expiration of the incentive. The incentive constitutes a substantial reduction in the level of assessment and results in significant tax savings. In the absence of this incentive, industrial and commercial real estate would normally be assessed at 25% of their market value. Eligibility Requirements Cook County Properties are eligible for the Class C status under the following conditions: 1. Primarily use of property is for industrial or commercial purposes. 2. “No Further Remediation Letter” issued from the Illinois Environmental Protection Agency’s Site Remediation Program. 3. The City must pass a resolution supporting and consenting to the filing of a Class C application and that it finds Class C necessary for the development to occur on the subject property. 4. The present owner(s) must prove that they weren’t responsible for the contamination with a Site Remediation Program. 5. Remediation costs shall exceed $100,000 or be at least 25% of the market value of the real estate as determined by the Cook County Assessor Office’s property record card in the year prior to the remediation. Page 28 of 33 Location Map for 509 N 3rd Avenue Map created on March 7, 2018.© 2018 GIS Consortium and MGP Inc. All Rights Reserved.The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law.Disclaimer: This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground. 0 100 200ft Page 1 of 1GIS Consortium – MapOffice™ 3/7/2018https://apps.gisconsortium.org/MapOffice/PrintView.aspx?ps=A4P&usecase=ID:96&layout...Attachment 4 Page 29 of 33 CITY OF DES PLAINES RESOLUTION R - 67 - 18 A RESOLUTION SUPPORTING AND CONSENTING TO APPROVAL OF CLASS C CLASSIFICATION FOR THE PROPERTY LOCATED AT 509 N. 3rd AVENUE. WHEREAS, J2M-509, LLC ("Applicant"), is the contract purchaser of that certain property commonly known as 509 N. 3rd Avenue in the City and legally described in Exhibit A attached to, and by this reference made a part of, this Resolution ("Subject Property"); and WHEREAS, the Subject Property is an approximately 2.11 acre parcel, which has been vacant and unused since 2014; and WHEREAS, pursuant to Section 74-63 of the Cook County Real Property Assessment Classification Ordinance ("Classification Ordinance"), certain real property to be used for industrial or commercial purposes that has undergone significant environmental remediation and received a “No Further Remediation Letter” from the state of Illinois is eligible for a Class C property tax assessment classification; and WHEREAS, between 2015 and 2016 the current owner of the Subject Property has invested over $1.8 million in remediating environmental contamination caused by prior owners on the Subject Property and the state issued a “No Further Remediation Letter” for the Subject Property in January 2018; and WHEREAS, the Applicant seeks to make an initial capital investment between $150,000 to $200,000 or more into the Subject Property including the installation of new heating, ventilation and air-conditioning systems, interior remodeling and parking lot improvements (“Proposed Improvements”); and WHEREAS, the Applicant seeks to install the Proposed Improvement to attract new commercial or industrial tenants to the Subject Property; and WHEREAS, the Applicant's use of the Subject Property will provide needed employment opportunities to residents of the City; WHEREAS, the Applicant intends to file with the Office of the Assessor of Cook County an application for Class C classification of the Subject Property under the eligibility criteria of abandoned property and substantial rehabilitation; and WHEREAS, the Applicant would be unable to complete the Proposed Improvements and to cause the Subject Property to be reoccupied for commercial or industrial purposes but for the classification of the Subject Property as Class C under the Classification Ordinance; and Attachment 5 Page 30 of 33 WHEREAS, the Applicant has filed with the City an Economic Disclosure Statement with the City as required by the Classification Ordinance; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: DETERMINATION OF ELIGIBILITY AND APPROPRIATENESS. The City Council hereby finds and determines that: (a) the Subject Property is appropriate for the Class C classification pursuant to the Classification Ordinance; and (b) Class C classification of the Subject Property is necessary for the rehabilitation and reoccupation of the Subject Property for commercial or industrial purposes. SECTION 3: SUPPORT AND CONSENT TO CLASS C CLASSIFICATION. Pursuant to the County Classification Ordinance, the City Council hereby approves, consents to, and supports the classification of the Subject Property as Class C property, subject to the conditions set forth in Section 4 of this Resolution. SECTION 4: CONDITIONS OF CITY’S CONSENT; REVOCATION. The consent granted in Section 3 of this Resolution is expressly conditioned upon the occurrence and/or satisfaction by the Applicant of the following conditions: A. The Applicant has secured a tenant for the Subject Property and provided evidence to the City, in the form of a valid and effective lease, that such tenancy will commence on a date no later than two years after the adoption of this resolution; and B. The Applicant has evidenced a commitment to conduct the Proposed Improvements in the amount of at least $150,000. The Applicant agrees and acknowledges that if either of the conditions set forth in this Section 4 have not been satisfied by a date no later than three years after the adoption of this resolution, the City Council shall have the option, in its sole and exclusive discretion, to revoke the consent granted in Section 3 by resolution duly adopted. In the event that the City Council revokes its consent, the City Clerk is directed to promptly deliver notice of such revocation to the Board of Commissioners of Cook County and the Office of the Cook County Assessor along with certified copies of the revoking resolution. SECTION 5: DELIVERY. The City Clerk is hereby directed to transmit a certified copy of this Resolution to the Applicant. The Applicant shall be responsible for presenting such certified copy to the Board of Commissioners of Cook County and filing such certified copy with the Office of the Cook County Assessor. SECTION 6: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law and the satisfaction of the conditions set forth in Section 4 above. Attachment 5 Page 31 of 33 PASSED this _____ day of ____________, 2018. APPROVED this _____ day of _____________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Supporting Class C Classification for 509 N. 3rd Avenue Attachment 5 Page 32 of 33 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY THAT PART OF LOT 1 IN CONRAD MOEHLING'S SUBDIVISION OF PART OF THE EAST HALF OF SECTION 7 AND PART OF THE WEST HALF OF SECTION 8, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT 1; THENCE NORTH ON THE EAST LINE OF SAID LOT 1, A DISTANCE OF 349.64 FEET, TO A POINT IN THE SOUTHWESTERLY LINE OF PROPERTY OF THE COMMONWEALTH EDISON COMPANY; THENCE NORTHWESTERLY ON A LINE FORMING AN ANGLE OF 38 DEGREES 32 MINUTES 33 SECONDS TO THE WEST FROM LAST DESCRIBED COURSE EXTENDED, A DISTANCE OF 337.03 FEET TO A POINT IN A LINE 210 FEET WEST OF MEASURED AT RIGHT ANGLES AND PARALLEL WITH THE EAST LINE OF SAID LOT 1; THENCE NORTH ON A LINE PARALLEL WITH SAID EAST LINE A DISTANCE OF 856.98 FEET TO A POINT 225.13 FEET SOUTH OF THE NORTH LINE OF SAID LOT 1 (MEASURED IN SAID PARALLEL LINE; SAID POINT BEING THE POINT OF BEGINNING; THENCE WESTERLY PARALLEL WITH THE SOUTH LINE OF SAID LOT 1, A DISTANCE OF 432.15 FEET TO A POINT IN THE EAST LINE OF THIRD AVENUE IN DES PLAINES TERRACE UNIT 3 SUBDIVISION (AS RECORDED MARCH 13, 1963 AS DOCUMENT 18741707), SAID POINT BEING 200.66 FEET TO THE NORTHEAST CORNER OF SAID SUBDIVISION, THENCE EAST ALONG THE NORTH LINE OF SAID LOT 1, 433.19 FEET TO A LINE 210.00 FEET WEST OF MEASURED AT RIGHT ANGLES AND PARALLEL WITH THE EAST LINE OF SAID LOT 1; THENCE SOUTH 225.13 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PIN: 09-08-101-005-0000 Commonly known as 509 N. 3rd Avenue, Des Plaines, Illinois. Attachment 5 Page 33 of 33 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: March 1, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager Michael McMahon, Community and Economic Development Director From: Patrick Ainsworth, Economic Development Coordinator Subject: Business Assistance Program Approval, Multi-Unit Retail Grant Program 969 Elmhurst Road, Wave Shopping Center (8th Ward) Issue: The Business Assistance Program requires City Council approval on all applications under the Multi- Unit Retail Grant Program with a project award amount over $20,000.00. Analysis: Emmanuel Pathieu from Gulpat, LLC, the property owner, has filed a business assistance application for the property at 969 Elmhurst Road requesting approval for a multi-unit facade grant in the amount of $40,000. The applicant intends to spend $118,390 to renovate the exterior of the property. Specifically, the new property owner plans to enclose the second floor walkway with a new exterior wall. Enclosing this space will reduce exposure to the outside elements and increase the marketability of the second floor to prospective businesses. The façade improvements include: brick tuck pointing, building the new exterior wall on the second level, installing new windows, and adding a new stucco finish to portions of the front façade. All materials and proposed improvements meet the Building Design Standards as found in the Zoning Ordinance. A breakdown of the overall project costs and the eligible reimbursement amounts are shown in the chart below: 969 Elmhurst Rd - Cost Breakdown for Proposed Improvements Type of Work Estimated Cost Multi-Tenant Façade Reimbursement Request New Façade Work $71,800 $35,900 Exterior Painting $3,200 * $4,100 Power Washing and Tuck Pointing $29,390* TOTAL $118,390 $40,000 *Only 25% of Maintenance Work is covered under the Multi-Tenant Grant **The maximum allowable reimbursement of a center this size is $40,000. As such, the $4,100 reimbursement figure is the remaining amount within the grant application that the Applicant can request. Page 1 of 11 The total cost of work for the facade improvements is $118,390 based on the quote provided from the selected contractor. The Multi-Unit Retail Grant Program is a sliding scale 50% matching grant for eligible building improvements and up to 25% for maintenance expenses such as power washing. Based upon the size of the building and cost of the project, the property qualifies for the maximum grant of $40,000. This is the reimbursement amount being requested by the applicant. With the approval of this award and the award for Manzo’s Banquets, the 2018 City-Wide Business Assistance program has awarded $55,000 leveraging $247,940 of total investment. Recommendation: I recommend that the City Council adopt Resolution R-68-18 to approve the Business Assistance Program applicant for reimbursement up to $40,000.00 based upon project completion. Attachments: Attachment 1: Completed Application Attachment 2: Contractor’s Quote Attachment 3: Proposed Elevation Attachment 3: Resolution R-68-18 Page 2 of 11 Attachment 1 Page 3 of 11 Attachment 1 Page 4 of 11 Attachment 2 Page 5 of 11 Attachment 2 Page 6 of 11 969 Elmhurst Road Des Plaines Project Task Capital Improvements Maintenance Elements Does not Qualify General Conditions $3,000.00 Site Demoltion $4,000.00 Rough Framing, window installation, insulation, drywall $24,900.00 Rough Electrical $6,200.00 Rough HVAC $7,500.00 Rough Plumbing $1,500.00 Metal Roof $11,000.00 Windows $5,900.00 Stucco Exterior $10,800.00 Priming and painting $3,200.00 Power Washing, repair control joints & Tuck Pointing $19,090.00 $10,300.00 Supervision and Profit $11,000.00 Total $71,800.00 $22,290.00 $24,300.00 $118,390.00 A t t a c h m e n t 2 P a g e 7 o f 1 1 Attachment 3 Page 8 of 11 This photo shows the front façade of the shopping center. The second floor is currently vacant. This photo shows a close up of the second floor walkway which will be enclosed as part of the project. Attachment 3 Page 9 of 11 1 CITY OF DES PLAINES RESOLUTION R - 68 - 18 A RESOLUTION APPROVING A BUSINESS ASSISTANCE PROGRAM MULTI-UNIT RETAIL GRANT FOR FAÇADE IMPROVEMENTS AT 969 ELMHURST ROAD. WHEREAS, the City has appropriated funds for use by the Community and Economic Development Department during the 2018 fiscal year for the disbursement of grants through the Business Assistance Program ("Program"); and WHEREAS, the Program offers grants to reimburse property owners for up to 50 percent of the cost of rehabilitating eligible multi-tenant commercial shopping centers in the City, up to a maximum amount of $50,000.00, based on the size of the property (“Multi-Unit Retail Grant”); and WHEREAS, Gulpat, LLC ("Applicant") owns the multi-tenant property commonly known as 969 Elmhurst Road in the City ("Subject Property"); and WHEREAS, the Applicant has applied for a Multi-Unit Retail Grant to renovate the exterior of the Subject Property, including enclosing the second floor walkway with a new exterior wall, tuck pointing, new aluminum windows, and a new metal roof ("Improvements"); and WHEREAS, the estimated cost of the Improvements is $118,390; and WHEREAS, based on the size of the Subject Property, Applicant is eligible to receive a Multi-Unit Retail Grant of up to $40,000; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve and authorize the Multi-Unit Retail Grant to reimburse the Applicant for 50 percent of the cost of the Façade Improvements at the Subject Property, in an amount not to exceed $40,000; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF DES PLAINES, COOK COUNTY, ILLINOIS, in the exercise of its home rule powers, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the City Council. SECTION 2: APPROVAL OF GRANT. The City Council hereby approves the Multi- Unit Retail Grant to reimburse the Applicant for Façade Improvements at the Subject Property in accordance with the Program guidelines and in an amount not to exceed $40,000. SECTION 3: AUTHORIZATION TO DISBURSE GRANT. The City Council hereby authorizes and directs the City Manager or his designee to take all necessary and appropriate action Attachment 4 Page 10 of 11 2 to reimburse the Applicant for 50 percent of the costs of the Façade Improvements at the Subject Property in accordance with the Program guidelines and in an amount not to exceed $40,000. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this ___ day of __________, 2018. APPROVED this ___ day of ___________, 2018. VOTE: AYES _____ NAYS _____ ABSENT _____ MAYOR ATTEST: Approved as to form: CITY CLERK Peter M. Friedman, General Counsel DP-Resolution Approving the BAP Application for 969 Elmhurst Road Attachment 4 Page 11 of 11 COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org Date: March 1, 2018 To: Michael G. Bartholomew, MCP, LEED-AP, City Manager From: Michael McMahon, Community and Economic Development Director Patrick Ainsworth, Economic Development Coordinator Subject: Consideration of Text Amendments to the Des Plaines Zoning Ordinance (18-008-TA) Issue: The City of Des Plaines is requesting Text Amendments to Section 12-7-3(K) and 12-7-4(G) of the 1998 City of Des Plaines Zoning Ordinance, as amended, to transition the use of Car Wash from Permitted to Conditional Use in the C-3 and M-2 zoning districts and to Section 12-7-4(H) to amend the maximum allowable building height in the M-2, General Manufacturing zoning district from 40 feet to 60 feet in certain instances. Analysis: PIN: Citywide Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Project Description: The City of Des Plaines proposes to make three amendments to the Des Plaines Zoning Ordinance. The first two amendments involve the land use of Car Wash. Currently, Car Wash uses are Permitted in the C-3, General Commercial District and M-2, General Industrial District. The proposed amendment is to move Car Wash use from Permitted to Conditional Uses in these two zoning districts. The third amendment is to increase the maximum allowable building height in the M-2 zoning district from 40 feet to 60 feet in certain instances. Text Amendment for Car Washes Currently, the use of Car Wash is a Permitted Use in the C-3, General Commercial District and M-2, General Industrial District. However, for proposed Car Washes in the C-3 zoning district where the property size is less than 25,000 square feet in size, they are then treated as a Conditional Use. The proposed amendment will amend Car Wash uses from Permitted to Conditional Use in these two zoning districts. As a result, Car Washes will be a Conditional Use in the C-3 and M-2 zoning districts. Note, Car Wash uses are already a Conditional Use in the C-4 zoning district which is not being amended as part of this request. Please see the two tables below with the proposed changes. MEMORANDUM Page 1 of 28 Section 12-7-3.K Table 3 Uses C-1 C-2 C-3 C-4 C-5 C-6 C-7 Car wash P5 C C5 P = Permitted use C = Conditional use permit required Section 12-7-4.G Table 5 Uses M-1 M-2 M-3 Car wash P C P = Permitted use C = Conditional use permit required Car Wash land uses have inherent impacts on the subject site and surrounding properties. Those impacts include: traffic circulation, intensity of vehicular generation, lighting and sound. As such, Community Development Staff recommends the amendment for Car Wash to go from Permitted to Conditional Use in these two zoning districts. This will require any future car wash to go through the public hearing process and eventually have Des Plaines City Council review and vote on such a request. As part of the analysis of this proposed amendment, the table below provides an overview on how this land use is treated in other area communities: As shown in the chart above, more communities treat the use Car Wash as a Special/Conditional Use versus a Permitted Use. As such, transitioning the use of Car Wash from Permitted to Conditional Use parallels many other communities. Community Permitted by-right Zoning district(s) that allows Car Wash as a Permitted Use Zoning district(s) that allows Car Wash as a Special Use/Conditional Use Elk Grove No N/A B-3, Business District (Automotive) Hanover Park No N/A B-1, Convenience Shopping, B-2 Limited Business and L-I, Limited Industrial Franklin Park No N/A C-2-1, Community Shopping, C-3, General Commercial, C-M, Commercial Manufacturing and I-2, General Industry Schiller Park No N/A C-3, Highway Commercial and C-4, Hotel, Retail, Office Campus Rolling Meadows No N/A C-2, General Commercial Services and M-1, Manufacturing Mount Prospect Yes B-4, Commercial Corridor B-3, Community Shopping, B-5, Central Commercial, B- 5C, Core Central Commercial and I-1, Limited Industrial Schaumburg Yes B-2, General Business, B- 4, Retail, Service Motor Vehicle and B-5, Planned Regional Center and M-1, Manufacturing N/A Park Ridge No N/A B-3, General Commercial Page 2 of 28 Text Amendment for Maximum Allowable Building Height in the M-2 zoning district The next proposed Zoning Ordinance Text Amendment is to increase the maximum allowable height of principal structures in the M-2, General Manufacturing District. The proposed amendment is shown in the chart below: Section 12-7-4.H. Table 6 Bulk Controls M-1 M-2 M-3 Maximum Height 50 ft. 40 ft. 60 ft.1 50 ft. 1. In instances when an M-2 zoned property shares a property line with a residentially zoned parcel(s), no portion of any principal building or structure on the M-2 zoned lot shall be taller than 40 feet when within 120 feet of such abutting residentially zoned parcel(s). Portions of buildings or structures farther away than 120 feet from a residentially zoned parcel(s) may go up to the maximum allowable building height of 60 feet. The proposed increase in building height helps the M-2 zoned properties within the City of Des Plaines to be more susceptible for potential redevelopment. Given the City’s abutting location to O’Hare Airport, the parcels zoned for Manufacturing are suitable for logistics, warehousing and other large volume cargo facilities. Such facilities require tall ceiling heights. The proposed height increase is sensitive to abutting properties as any portion of a building on an M-2 zoned lot abutting a residentially zoned parcel cannot exceed 40 feet in height when that portion of the building is within 120 feet of the abutting residentially zoned parcel(s) - this accounts for all yards and all zoning districts from R-1 to R-4. Please see the illustration below to showcase the proposed amendment. Moreover, Attachment 2 contains a map showcasing where M-2 zoned lots share a property line with residentially zoned lots. Page 3 of 28 As part of the analysis of this proposed amendment, the table below provides a brief overview on how this bulk regulation is treated in other area communities with general proximity to O’Hare Airport: Community Max Building Height Allowed Zoning District Elk Grove 60 feet* I-1, Restricted Industrial 60 feet or six stories I-2, General Industrial Hanover Park 60 feet HC, High Cube Franklin Park No Max Height** I-2, General Industrial Schiller Park 35 feet I-2, General Industrial Rolling Meadows 45 feet M-1, Manufacturing Niles 50 feet M, Limited Industrial 90 feet OR, Office/Research Schaumburg 45 feet M-P, Planned Manufacturing and M-1, Manufacturing *Elk Grove’s max height in I-1 is 60 feet or six stories unless the building is within 200 feet from R-1, R-2 or R-3, then the max height is 35 feet or two stories **Franklin Park does not have a maximum height, but when a building over 15 feet in height, the side yard and the rear yard setbacks increase As shown in the table above, several nearby communities already have industrial/warehouse buildings to a building height of 60 feet or taller. Increasing the maximum building height in the M-2 zoning district will assist our redevelopment efforts within the O’Hare Industrial Sub-market. The proposed amendment is also sensitive to abutting residential properties when abutting the M-2 zoning district. Standards for Zoning Ordinance Text Amendment: To analyze this text amendment request, the standards for amendments contained in Section 12-3-7(E) of the Zoning Ordinance are used. Following is a discussion of those standards. 1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the comprehensive plan, as adopted and amended from time to time by the city council; The 2007 Comprehensive Plan contains an Implementation Goal and Objective which states the following: GOAL: Amend and enforce City codes, as appropriate to support the purposes of the Plan. OBJECTIVE: a. Revise the City’s zoning ordinance, so as to plan for and implement redevelopment in neighborhoods, commercial corridors, and the industrial sector. This Comprehensive Plan section applies to both the text amendment for the Car Wash and for the building height increase in the M-2 zoning district. The Comprehensive Plan calls for modernizing the commercial corridors through redevelopment efforts. However, certain uses, such as Car Washes, contain additional impacts that need to be thoroughly considered when reviewing. Additionally, the development emphasis for properties within the City of Des Plaines is redevelopment as our community has matured and is built out. As such, increasing the maximum allowable height of buildings in the M-2 increases the redevelopment potential of parcels, especially those surrounding O’Hare International Airport. Page 4 of 28 2. Whether the proposed amendment is compatible with current conditions and the overall character of existing development; The three proposed text amendments help to modernize the Zoning Ordinance and ensure that Permitted and Conditional Uses are compatible with the surrounding uses. In some instances, there are more secondary impacts with specific land use and those land uses require a more thorough review. Hence, transitioning Car Washes from Permitted Uses to Conditional Uses in the C-3 and M-2 zoning districts will help ensure land use compatibility and the overall character of development. For the proposed amendment to increase maximum allowable building height in the M-2 zoning district, there are several factors that contribute which include: increasing the redevelopment potential of under- utilized properties, acknowledging the needs of warehousing, logistical and other modern industrial building needs as well as recognizing the City’s M-2 zoned properties in relationship to O’Hare International Airport. The proposed text amendment does acknowledge any abutting residentially zoned properties by restricting the maximum allowable height to 40 feet when the particular M-2 zoned property is within 120 feet of a residentially zoned parcel. 3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; All proposed amendments are not anticipated to affect public facilities and available services. The amendment for Car Washes will help ensure that public facilities are adequate to accommodate the impacts generally associated with this use. 4. Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction; and The proposed amendment for Car Washes is anticipated to facilitate orderly development patterns in the Commercial and Manufacturing zoning districts which will ensure that there are no adverse effects on property values throughout the jurisdiction. The text amendment to raise the building height in the M-2 zoning district will help increase the redevelopment potential of parcels within this zoning district. This should spur further redevelopment and generally increase property values. The text amendment is sensitive to abutting residentially zoned property to help ensure compatibility. 5. Whether the proposed amendment reflects responsible standards for development and growth. The proposed text amendment to switch Car Washes from Permitted Uses to Conditional Uses in the C-3 and M-2 zoning district assists with responsible growth and redevelopment. This amendment will require a thorough review and City Council consideration when a Car Wash is proposed. The proposed amendment to increase the maximum allowable height in the M-2 zoning district will encourage redevelopment in the M-2 district, but also acknowledge the surrounding land uses by imposing a maximum allowable building height of 40 feet when a building on the M-2 zoned lot is within 120 feet of any residentially zoned property. Planning and Zoning Board Review: The Planning and Zoning Board met on February 27, 2018, to consider the aforementioned Text Amendments to the Zoning Ordinance. The Community and Economic Development Department presented the proposed Text Amendment. Staff stated Car Washes are permitted in the C-3 and M-2 zoning districts which may lend to unintended consequences as this type of use produces periods of intense traffic generation amongst other impacts. No members of the public spoke in either support or opposition of the proposed Text Amendments. Page 5 of 28 The Planning and Zoning Board, after having heard and fully considering the evidence, recommended (5-0) that the City Council approve the proposed Text Amendments. Recommendations: I recommend approval of Ordinance Z – 04 - 18 and Z – 05 – 18 amending the text of the Des Plaines Zoning Ordinance regarding Car Washes in the C-3 and M-2 zoning districts and to increase the maximum building height in the M-2 zoning district from 40 feet to 60 feet in certain instances. Pursuant to Section 12-3-7(D) of the Zoning Ordinance, the City Council has the authority to approve, approve with modifications, or disapprove the application. It is requested that this item be placed on the Committee of the Whole agenda at the March 19, 2018 City Council meeting. Attachment 1: Subject Text Amendment Application Attachment 2: Map of City Des Plaines M-2 Lots Abutting R-1 through R-4 Lots Attachment 3: Letter from Planning & Zoning Board to the Mayor Attachment 4: Draft Minutes of the February 27, 2018, Planning & Zoning Board Hearing Excerpt Attachment 5: Ordinance Z – 04 – 18 Attachment 5: Ordinance Z – 05 – 18 Page 6 of 28 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5306 F: 847.391.5371 desplaines.org Do not write in this space – Office Use Only Address of Property ________________________________________ Case # _________________________ Property Located in: Floodplain _____ Yes ______ No Floodway: ____ Yes _____ No Fee Paid/ Receipt Number ____________________ Amount ____________ Date _____________________ Date Legal Notice Published: _________________________________________________________________ Scheduled Hearing Date: __________________________________ at 7:00 P.M. in Room 101, City Hall Action by Planning and Zoning Board/City Council ________________________________________________ 1. Address of Property __________________________________________________________________ 2. An Amendment is requested to the City of Des Plaines Zoning Ordinance to change ___________________________ as follows: (Map or Text) 3. A Map Amendment is requested to change the present zoning district from ____________________ (Present Zoning District) to ______________________ on the following described property (fill in or attach legal description. (Proposed Zoning District) ____________________________________________________________________________________ ____________________________________________________________________________________ ___________________________________________________________________________________. 4. A Text Amendment is requested to revise/add/delete _________________________ as follows: (Circle One) (Section/Paragraph) ____________________________________________________________________________________ ____________________________________________________________________________________ ___________________________________________________________________________________. 5. Property Index Number: ____ ____ - ____ ____ - _____ _____ _____ - ____ ____ ____ (From recent tax bill or township assessor’s office) 6. Present Use of Property _______________________________________________________________ 7. Present Zoning District of Property _______________________________________________________ Attachment 1 Page 7 of 28 Attachment 1 Page 8 of 28 STATEMENT BY APPLICANT Address of Property: _______________________________ Case # _________________________ A statement containing all the circumstances, factors, and arguments that the petitioner offers in support of the proposed amendment, including an explanation of how the petition satisfies each of the standards set forth in Article 3, Section 3.7-5 (Standard for Amendments); A. Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, as adopted and amended from time to time by the City Council; _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ B. Whether the proposed amendment is compatible with current conditions and the overall character of existing development in the immediate vicinity of the subject property; _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ C. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Attachment 1 Page 9 of 28 E 0 10.5 Miles Legend M2 parcels R1 - R4 parcels Parcels Highlighted parcels are zoned M2 or R1 - R4 and share a property line. Attachment 2 Page 10 of 28 1420 Miner Street Des Plaines, IL 60016 P: 847.391.5380 desplaines.org February 28, 2018 Mayor Bogusz and Des Plaines City Council CITY OF DES PLAINES Subject: Planning and Zoning Board, Text Amendment, 18-008-TA, City Wide RE: Consideration of Text Amendments to the Des Plaines Zoning Ordinance Honorable Mayor and Members of the Des Plaines City Council: The Planning and Zoning Board met on February 27, 2018 to consider Text Amendments to Section 12-7- 3(K) and 12-7-4(G) of the 1998 City of Des Plaines Zoning Ordinance, as amended, to transition the use of Car Wash from Permitted to Conditional Use in the C-3 and M-2 zoning districts and to Section 12-7-4(H) to amend the maximum allowable building height in the M-2, General Manufacturing District from 40 feet to 60 feet in certain instances.. 1. City Staff presented two text amendment proposals under Case Number 18-008-TA. a. The first amendment is regarding the land use category of Car Wash and to transition the use from Permitted in the C-3 and M-2 zoning districts to a Conditional Use. Staff cited several factors for this consideration including secondary impacts with the proposed use including, but not limited to: traffic generation, on-site circulation, parking and noise concerns. These impacts warrants future proposals to go through additional review with the Planning and Zoning Board and the City Council for approval under the Conditional Use Application process. b. The second proposed text amendment considers increasing the maximum allowable building height in the M-2, General Manufacturing zoning district from 40 feet to 60 feet in certain instances. If an M-2 zoned property abuts any property zoned R-1, R-2, R-3 or R-4, then portions of the building on the subject M-2 zoned property cannot exceed 40 feet for a distance of 120 feet from the property line. Therefore, the proposed building height increase is cognizant of the abutting residentially zoned properties, but increasing the height allows for M-2 zoned properties to increase their redevelopment potential. Staff cited a chart showcasing the height maximums of other communities which showed building heights ranging from 35 feet to 90 feet. Staff also cited the 2007 Comprehensive Plan which contains a goal and objective to amend our adopted Codes from time to time and when appropriate to support redevelopment opportunities within the City. Amending the maximum building height in the M-2 zoning district helps to advance this goal and objective. 3. No members of the public spoke in either support or opposition of the proposal. 4. The Planning and Zoning Board recommended (5-0) that the City Council approve the proposed text amendments as presented. Attachment 3 Page 11 of 28 Respectfully submitted, James Szabo, Des Plaines Planning and Zoning Board, Chairman Cc: City Officials Aldermen Attachment 3 Page 12 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 12 A motion was made by Board Member Hofherr, seconded by Board Member Fowler, to recommend approval to City Council with Conditions as noted by Staff and with the alteration of Condition #1 to include an attached garage. AYES: Hofherr, Fowler, Bader, Schell, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Chairman Szabo advised a recommendation for approval will be submitted to City Council. 3. Address: Citywide Case 18-008-TA City staff is requesting a Text Amendment to the 1998 Des Plaines Zoning Code, as amended, Sections 12- 7-3.K and 12-7-4.G to amend the land use of “Car Wash” from Permitted to Conditional Use in the C-3, General Commercial District and the M-2, General Manufacturing district and an Amendment to Section 12-7-4.H to amend the maximum building height in the M- 2, General Manufacturing District from 40 feet to 60 feet with additional conditions. Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Owner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Coordinator Ainsworth advised that City Staff is proposing two text amendments. Specifically:  Car Washes o Currently a permitted use in the C-3 District if a lot is more than 25,000 sq. ft. o Revise to a Conditional Use (then be presented to City Council) impact related concerns due to traffic, noise, etc. Chairman Szabo asked if this amendment came up because of the car wash on Lee Street. Coordinator Ainsworth responded that staff looked at this land use carefully prior creating the amendment request. There are development impacts associated with a car wash that warrant additional review under the Conditional Use Permit process. Discussion took place on the upcoming car wash on Lee Street, etc.  M-2 Building Height o Currently 40 ft.; increase to 60 ft in certain instances. o Sensitive to existing residents; referred to Section 2, Page 10 (of 10) Attachment 4 Page 13 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 13 o Increase in height helps with redevelopment opportunities as Des Plaines abuts O’Hare Airport (Page 4); comparisons on other towns were illustrated o If a property abuts residential, the maximum height would be 40 ft. for 120 ft. horizontal distance from the shared property line o M-1 and M-3 Zoning District is not being altered Chairman Szabo asked if the Board has any questions. Minor discussion took place on 120 ft. figure. Coordinator Ainsworth referred to Page 3 of 10 and explained same. The Vetter Building, which is taller than 50 feet in height, was discussed briefly. Staff Report is noted below: Issue: The City of Des Plaines is requesting Text Amendments to Section 12-7-3(K) and 12-7-4(G) of the 1998 City of Des Plaines Zoning Ordinance, as amended, to transition the use of Car Wash from Permitted to Conditional Use in the C-3 and M-2 zoning districts and to Section 12-7-4(H) to amend the maximum allowable building height in the M-2, General Manufacturing District from 40 feet to 60 feet in certain instances. Analysis: PIN: Citywide Petitioner: City of Des Plaines, 1420 Miner Street, Des Plaines, IL 60016 Case Number: #18-008-TA Project Description: The City of Des Plaines proposes to make three amendments to the Des Plaines Zoning Ordinance (see Attachment #1). The first two amendments involve the land use of Car Wash. Currently, Car Wash uses are Permitted in the C-3, General Commercial District and M-2, General Industrial District. The proposed amendment is to move Car Was use from Permitted to Conditional Uses in these two zoning districts. The third amendment is to increase the maximum allowable building height in the M-2 zoning district from 40 feet to 60 feet in certain instances. Text Amendment for Car Washes Attachment 4 Page 14 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 14 Currently, the use of Car Wash is a Permitted Use in the C-3, General Commercial District and M-2, General Industrial District. However, for proposed Car Washes in the C-3 zoning district where the property size is less than 25,000 square feet in size, they are then treated as a Conditional Use. The proposed amendment is to switch the use of Car Wash from Permitted to Conditional Use in these two zoning districts. As a result, Car Washes will be a Conditional Use in the C-3, C-4 and M-2 zoning districts - see the two tables below with the proposed changes. Section 12-7-3.K Table 3 Uses C-1 C-2 C-3 C-4 C-5 C-6 C-7 Car wash P5 C C5 P = Permitted use C = Conditional use permit required Section 12-7-4.G Table 5 Uses M-1 M-2 M-3 Car wash P C P = Permitted use C = Conditional use permit required Car Wash land uses have inherent impacts on the subject site and surrounding properties. Those impacts include: traffic circulation, intensity of vehicular generation, lighting and sound. As such, Community Development Staff recommends the amendment for Car Wash to go from Permitted to Conditional Use in these two zoning districts. This will require any future car wash to go through the public hearing process and eventually have Des Plaines City Council review and vote on such a request. As part of the analysis of this proposed amendment, the table below provides an overview on how this land use is treated in other area communities: Attachment 4 Page 15 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 15 As shown in the chart above, more communities treat the use Car Wash as a Special/Conditional Use versus a Permitted Use. As such, transitioning the use of Car Wash from Permitted to Conditional Use parallels many other communities. Text Amendment for Maximum Allowable Building Height in the M-2 zoning district The next proposed Zoning Ordinance Text Amendment is to increase the maximum allowable height of principal structures in the M-2, General Manufacturing District. The proposed amendment is shown in the chart below: Community Permitted by-right Zoning district(s) that allows Car Wash as a Permitted Use Zoning district(s) that allows Car Wash as a Special Use/Conditional Use Elk Grove No N/A B-3, Business District (Automotive) Hanover Park No N/A B-1, Convenience Shopping, B-2 Limited Business and L- I, Limited Industrial Franklin Park No N/A C-2-1, Community Shopping, C-3, General Commercial, C-M, Commercial Manufacturing and I-2, General Industry Schiller Park No N/A C-3, Highway Commercial and C-4, Hotel, Retail, Office Campus Rolling Meadows No N/A C-2, General Commercial Services and M-1, Manufacturing Mount Prospect Yes B-4, Commercial Corridor B-3, Community Shopping, B-5, Central Commercial, B- 5C, Core Central Commercial and I-1, Limited Industrial Schaumburg Yes B-2, General Business, B- 4, Retail, Service Motor Vehicle and B-5, Planned Regional Center and M-1, Manufacturing N/A Park Ridge No N/A B-3, General Commercial Attachment 4 Page 16 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 16 Section 12-7-4.H. Table 6 Bulk Controls M-1 M-2 M-3 Maximum Height 50 ft. 40 ft. 60 ft.1 50 ft. 1. In instances when an M-2 zoned property shares a property line with a residentially zoned parcel(s), no portion of any principal building or structure on the M-2 zoned lot shall be taller than 40 feet when within 120 feet of such abutting residentially zoned parcel(s). Portions of buildings or structures farther away than 120 feet from a residentially zoned parcel(s) may go up to the maximum allowable building height of 60 feet. The proposed increase in building height helps the M-2 zoned properties within the City of Des Plaines to be more susceptible for potential redevelopment. Given the City’s abutting location to O’Hare Airport, the parcels zoned for Manufacturing are suitable for logistics, warehousing and other large volume cargo facilities. Such facilities require tall ceiling heights. The proposed height increase is sensitive to abutting properties as any portion of a building on an M-2 zoned lot abutting a residentially zoned parcel cannot exceed 40 feet in height when that portion of the building is within 120 feet of the abutting residentially zoned parcel(s) - this accounts for all yards and all zoning districts from R-1 to R-4. Please see the illustration below to showcase the proposed amendment. Moreover, Attachment 2 contains a map showcasing where M-2 zoned lots that share a property line with residentially zoned lots. Attachment 4 Page 17 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 17 As part of the analysis of this proposed amendment, the table below provides a brief overview on how this bulk regulation is treated in other area communities with general proximity to O’Hare Airport: Community Max Building Height Allowed Zoning District Elk Grove 60 feet* I-1, Restricted Industrial 60 feet or six stories I-2, General Industrial Hanover Park 60 feet HC, High Cube Franklin Park No Max Height** I-2, General Industrial Schiller Park 35 feet I-2, General Industrial Rolling Meadows 45 feet M-1, Manufacturing Niles 50 feet M, Limited Industrial Attachment 4 Page 18 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 18 90 feet OR, Office/Research Schaumburg 45 feet M-P, Planned Manufacturing and M-1, Manufacturing *Elk Grove’s max height in I-1 is 60 feet or six stories unless the building is within 200 feet from R-1, R-2 or R-3, then it is a max height of 35 feet or two stories **Franklin Park does not have a maximum height, but when a building over 15 feet in height, the side yard and the rear yard setback increases As shown in the table above, several nearby communities already have industrial/warehouse buildings to a building height of 60 feet or taller. Increasing the maximum building height in the M-2 zoning district will assist our redevelopment efforts within the O’Hare Industrial Sub-market. The proposed amendment is also sensitive to abutting residential properties when abutting the M-2 zoning district. Standards for Zoning Ordinance Text Amendment: To analyze this text amendment request, the standards for amendments contained in Section 12- 3-7(E) of the Zoning Ordinance are used. Following is a discussion of those standards. 1. Whether the proposed amendment is consistent with the goals, objectives, and policies of the comprehensive plan, as adopted and amended from time to time by the city council; The 2007 Comprehensive Plan contains an Implementation Goal and Objective which states the following: GOAL: Amend and enforce City codes, as appropriate to support the purposes of the Plan. OBJECTIVE: a. Revise the City’s zoning ordinance, so as to plan for and implement redevelopment in neighborhoods, commercial corridors, and the industrial sector. This Comprehensive Plan section applies to both the text amendment for the Car Wash and for the building height increase in the M-2 zoning district. The Comprehensive Plan calls for Attachment 4 Page 19 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 19 modernizing the commercial corridors through redevelopment efforts. However, certain uses, such as Car Washes, contain additional impacts that need to be thoroughly considered when reviewing. Additionally, the development emphasis for properties within the City of Des Plaines is redevelopment as our community has matured and is built out. As such, increasing the maximum allowable height of buildings in the M-2 increases the redevelopment potential of parcels, especially those surrounding O’Hare International Airport. 2. Whether the proposed amendment is compatible with current conditions and the overall character of existing development; The three proposed text amendments help to modernize the Zoning Ordinance and ensure that Permitted and Conditional Uses are compatible with the surrounding uses. In some instances, there are more secondary impacts with specific land use and those land uses require a more thorough review. Hence, transitioning Car Washes from Permitted Uses to Conditional Uses in the C-3 and M-2 zoning districts will help ensure land use compatibility and the overall character of development. For the proposed amendment to increase maximum allowable building height in the M-2 zoning district, there are several factors that contribute which include: increasing the redevelopment potential of under-utilized properties, acknowledging the needs of warehousing, logistical and other modern industrial building needs as well as recognizing the City’s M-2 zoned properties in relationship to O’Hare International Airport. The proposed text amendment does acknowledge any abutting residentially zoned properties by restricting the maximum allowable height to 40 feet when the particular M-2 zoned property is within 120 feet of a residentially zoned parcel. 3. Whether the proposed amendment is appropriate considering the adequacy of public facilities and services available to this subject property; All proposed amendments are not anticipated to affect public facilities and available services. The amendment for Car Washes will help ensure that public facilities are adequate to accommodate the impacts generally associated with this use. 4. Whether the proposed amendment will have an adverse effect on the value of properties throughout the jurisdiction; and Attachment 4 Page 20 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 20 The proposed amendment for Car Washes is anticipated to facilitate orderly development patterns in the Commercial and Manufacturing zoning districts which will ensure that there are no adverse effects on property values throughout the jurisdiction. The text amendment to raise the building height in the M-2 zoning district will help increase the redevelopment potential of parcels within this zoning district. This should spur further redevelopment and generally increase property values. The text amendment is sensitive to abutting residentially zoned property to help ensure compatibility. 5. Whether the proposed amendment reflects responsible standards for development and growth. The proposed text amendment to switch Car Washes from Permitted Uses to Conditional Uses in the C-3 and M-2 zoning district assists with responsible growth and redevelopment. This amendment will require a thorough review and City Council consideration when a Car Wash is proposed. The proposed amendment to increase the maximum allowable height in the M-2 zoning district will encourage redevelopment in the M-2 district, but also acknowledge the surrounding land uses by imposing a maximum allowable building height of 40 feet when a building on the M-2 zoned lot is within 120 feet of any residentially zoned property. Recommendation: The Community and Economic Development Department recommends approval of the proposed text amendments to the 1998 City of Des Plaines Zoning Ordinance, as amended, to switch Car Washes from Permitted to Conditional Uses in the C-3 and M-2 zoning districts as well as to increase the maximum allowable height in the M-2 zoning district from 40 feet to 60 feet in certain instances. Planning & Zoning Board Procedure: Pursuant to Sections 12-3-7(D)3 of the Zoning Ordinance, the Planning and Zoning Board may vote to recommend approval, approval with modifications, or disapproval. The City Council has final authority over the Text Amendments. A motion was made by Board Member Schell, seconded by Board Member Hofherr, to approve the Text Amendment of Car Washes as a Conditional Use in M-2 District. AYES: Schell, Hofherr, Bader, Fowler, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Attachment 4 Page 21 of 28 Case #18-006-V-SUB 2321 Eastview – Tentative, Final Plat of Subdivision & Variations Case#18-007-SUB 269 & 275 Grove – Tentative & Final Plat of Subdivision Case 18-008-TA Citywide – Text Amendments February 27, 2018 Page 21 A motion was made by Board Member Schell, seconded by Board Member Hofherr, to approve the Text Amendment of Building Height to 60 ft. in M-2 District. AYES: Schell, Hofherr, Bader, Fowler, Szabo NAYES: None ***MOTION CARRIED UNANIMOUSLY*** Chairman Szabo stated recommendations for approvals of the above motions will be submitted to City Council. OLD BUSINESS There was no Old Business. ADJOURNMENT A motion was made by Board Member Schell, seconded by Board Member Hofherr, to adjourn the meeting at 8:11 p.m. On a voice vote, the motion carried unanimously. Sincerely, Gale Cerabona, Recording Secretary cc: City Officials, Aldermen, Zoning Board of Appeals, Petitioners Attachment 4 Page 22 of 28 1 CITY OF DES PLAINES ORDINANCE Z - 4 - 18 AN ORDINANCE AMENDING THE TEXT OF THE DES PLAINES ZONING ORDINANCE REGARDING CAR WASHES (CASE# 18-008-TA). WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, the "Des Plaines Zoning Ordinance of 1998," as amended ("Zoning Ordinance"), is codified as Title 12 of the City Code of the City of Des Plaines, as amended; and WHEREAS, Subsection 12-7-3.K of the Zoning Ordinance provides that in the in the C- 3 General Commercial District (“C-3 District”), “Car Wash” is a permitted use on sites of 25,000 square feet or more and a conditional use on sites less than 25,000 square feet; and WHEREAS, pursuant to Subsection 12-7-4.G of the Zoning Ordinance, Car Wash is a permitted use in the M-2 General Manufacturing District (“M-2 District”); and WHEREAS, the City desires to amend Subsections 12-7-3.K and 12-7-4.G to designate Car Wash as a conditional use in the C-3 District and the M-2 District ("Text Amendments"); and WHEREAS, a public hearing by the Planning and Zoning Board ("PZB") to consider the Text Amendments were duly advertised in the Des Plaines Journal on February 7, 2018, and held on February 27, 2018; and WHEREAS, the PZB voted to recommend approval of the Text Amendments by a vote of 5-0, which recommendation the PZB forwarded in writing to the City Council on February 28, 2018; and WHEREAS, the City Council has considered the factors set forth in Section 12-3-7.E, titled "Standards for Amendments," of the Zoning Ordinance; and WHEREAS, the City Council has determined that it is in the best interest of the City to adopt the Text Amendments as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2. FINDING OF COMPLIANCE. The City Council finds that consideration of the Text Amendments has complied with the provisions of Section 12-3-7 of the Zoning Ordinance. Attachment 5 Page 23 of 28 2 SECTION 3. C-3 CENTRAL BUSINESS DISTRICT. Subsection K, titled “Commercial Use Matrix,” of Section 3, titled “Commercial Districts Regulations,” of Chapter 7, titled "Districts," of the Zoning Ordinance is hereby amended to read as follows: “K. Commercial Use Matrix: TABLE 3 COMMERCIAL DISTRICTS USE MATRIX P = Permitted use C = Conditional use permit required Uses C-1 C-2 C-3 C-4 C-5 C-6 C-7 * * * Car Wash P5 C C * * *” SECTION 4. M-2 GENERAL MANUFACTURING DISTRICT. Subsection G, titled “Manufacturing Use Matrix,” of Section 4, titled “Manufacturing District Regulations,” of Chapter 7, titled “Districts,” of the Zoning Ordinance is hereby amended to read as follows: “G. Manufacturing Use Matrix: TABLE 5 MANUFACTURING DISTRICTS USE MATRIX P = Permitted use C = Conditional use permit required Uses M-1 M-2 M-3 * * * Car Wash P C * * *” SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE TO FOLLOW] Attachment 5 Page 24 of 28 3 PASSED this day of , 2018 APPROVED this day of , 2018 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of _______________, 2018 CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Amending Zoning Code Text Amendment re Car Washes in the C-3 and M-2 Districts Attachment 5 Page 25 of 28 1 CITY OF DES PLAINES ORDINANCE Z - 5 - 18 AN ORDINANCE AMENDING THE TEXT OF THE DES PLAINES ZONING ORDINANCE TO INCREASE THE ALLOWABLE BUILDING HEIGHT IN THE M-2 GENERAL MANUFACTURING DISTRICT (CASE# 18-008-TA)____ WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, the "Des Plaines Zoning Ordinance of 1998," as amended ("Zoning Ordinance"), is codified as Title 12 of the City Code of the City of Des Plaines, as amended; and WHEREAS, pursuant to Subsection 12-7-3.H of the Zoning Ordinance, the maximum allowable building height in the M-2 General Manufacturing District (“M-2 District”) is 40 feet; and WHEREAS, the City desires to amend Subsections 12-7-3.H to increase the maximum allowable building height in the M-2 District to 60 feet, subject to certain restrictions ("Text Amendment"); and WHEREAS, a public hearing by the Planning and Zoning Board ("PZB") to consider the Text Amendments were duly advertised in the Des Plaines Journal on February 7, 2018, and held on February 27, 2018; and WHEREAS, the PZB voted to recommend approval of the Text Amendment by a vote of 5-0, which recommendation the PZB forwarded in writing to the City Council on February 28, 2018; and WHEREAS, the City Council has considered the factors set forth in Section 12-3-7.E, titled "Standards for Amendments," of the Zoning Ordinance; and WHEREAS, the City Council has determined that it is in the best interest of the City to adopt the Text Amendment as set forth in this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Des Plaines, Cook County, Illinois, in the exercise of its home rule powers, as follows: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by reference and made a part hereof. SECTION 2. FINDING OF COMPLIANCE. The City Council finds that consideration of the Text Amendment has complied with the provisions of Section 12-3-7 of the Zoning Ordinance. Attachment 6 Page 26 of 28 2 SECTION 3. MAXIMUM BUILDING HEIGHT. Subsection H, titled “Manufacturing Bulk Matrix,” of Section 4, titled “Manufacturing Districts Regulations,” of Chapter 7, titled "Districts," of the Zoning Ordinance is hereby amended to read as follows: “H. Manufacturing Bulk Matrix: TABLE 6 MANUFACTURING DISTRICTS BULK MATRIX Bulk Controls M-1 M-2 M-3 Maximum height 50 ft. 40 ft. 60 ft.1 50ft. * * * 1. In instances when an M-2 zoned site shares a property line with a residentially zoned parcel(s), no portion of any principal building or structure on the M-2 zoned site shall be taller than 40 feet when within 120 feet of such abutting residentially zoned parcel(s). Portions of buildings or structures farther away than 120 feet from a residentially zoned parcel(s) may go up to the maximum allowable building height of 60 feet.” SECTION 4. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. [SIGNATURE PAGE TO FOLLOW] Attachment 6 Page 27 of 28 3 PASSED this day of , 2018 APPROVED this day of , 2018 VOTE: Ayes Nays Absent MAYOR ATTEST: CITY CLERK Published in pamphlet form this Approved as to form: ____ day of _______________, 2018 CITY CLERK Peter M. Friedman, General Counsel DP-Ordinance Amending Zoning Code Text Amendment re Building Height in the M-2 District Attachment 6 Page 28 of 28