02/20/2018CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY,
FEBRUARY 20, 2018
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Tuesday, February 20, 2018.
ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz.
CLOSED SESSION:
Moved by Rodd, seconded by Robinson to enter into Closed Session to discuss
Collective Bargaining, Probable Litigation, Acquisition of Property, Sale of
Property and Personnel and Pending Litigation. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The City Council recessed at 6:01 p.m.
The City Council re -convened at 7:26 pm.
Roll call indicated the following Aldermen present: Lysakowski, Robinson,
Rodd, Sayad, Brookman, Chester, Smith, Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Weiss.
PRAYER AND The prayer was given by Alderman Chester, followed by the Pledge of
PLEDGE: Allegiance to the Flag of the United States of America.
PUBLIC
HEARING/2018
APPROPRIATION
ORDINANCE:
MINUTES OF THE PUBLIC HEARING HELD IN THE
ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS
DES PLAINES CIVIC CENTER, TUESDAY, FEBRUARY 20, 2018
Mayor Bogusz called the Public Hearing to order at 7:26 pm.
Assistant City Manager/Director of Finance Wisniewski explained that the annual
Appropriation Ordinance describes the sums of money deemed necessary to defray
all necessary expenses and liabilities of the municipality, specifying the purpose and
object.
CITIZEN
PARTICIPATION:
Page 2 of 10 02/20/18
The Public Hearing was being held pursuant to Legal Notice regarding the
Appropriation Ordinance. Public notice of said Hearing was published in the
Daily Herald newspaper on Friday, February 9, 2018.
There were no comments or questions from the aldermen or residents.
The Public Hearing was adjourned at 7:27 pm.
The City Council reconvened at 7:27 pm.
Mr. Scott Figved, Committee member of the Metra ADA Safety and Security
Board, expressed his appreciation for the Police Department's assistance to a
recent incident at the Metra station.
Resident Garland Armstrong suggested better signage on Lee Street and
Graceland Avenue to educate drivers on the one-way streets in the downtown
area.
CLERK City Clerk Tsalapatanis announced Early Voting for the Tuesday, March 20
ANNOUNCEMENTS: Gubernatorial Primary Election will take place at the Des Plaines Library
March 5 — March 19.
CONSENT
AGENDA:
ADOPT 2018
APPROPRIATION
ORDINANCE:
Consent Agenda
Ordinance
M-3-18
City Clerk Tsalapatanis expressed her appreciation to the individuals who
contributed their time and effort to the 14th Annual Police Irish Fest to benefit the
Special Olympics.
Moved by Brookman, seconded by Sayad, to establish the Consent Agenda.
Motion declared carried.
Moved by Rodd, seconded by Brookman, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Minutes were approved; Requests were approved; Ordinance M-3-18, Z-31-17;
Resolution R-34-18, R-38-18, R-39-18, R-40-18, R-41-18, R-42-18, R-43-18,
R-47-18 were adopted.
Moved by Rodd, seconded by Brookman, to Adopt 2018 Appropriation
Ordinance; and further recommend to adopt Ordinance M-3-18, AN
ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSES
OF THE CITY OF DES PLAINES, COOK COUNTY, ILLINOIS FOR
MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL
APPROPRIATION ORDINANCE" FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018. Motion declared
carried as approved unanimously under Consent Agenda.
APPROVE
RELEASE OF
BOND/COMED/
800 NORTHWEST
HWY:
Consent Agenda
Resolution
R-34-18
APPROVE
RENEWAL TIF#1
LANDSCAPE
CONTRACT/
BEARY
LANDSCAPING:
Consent Agenda
Resolution
R-38-18
APPROVE
RENEWAL
PARKWAY
RESTORATION
AND PLANTING
CONTRACT/
TNT LANDSCAPE:
Consent
Agenda
Resolution
R-39-18
APPROVE
EXPENDITURE/
H&H ELECTRIC/
STREETLIGHT
REPAIR AND
WIRE LOCATE:
Consent
Agenda
Resolution
R-40-18
Page 3 of 10 02/20/18
Moved by Rodd, seconded by Brookman, to Approve Release of Bond for
Commonwealth Edison for Work Completed at Buckingham Place,
800 Northwest Highway; and further recommend to adopt Resolution R-34-18,
A RESOLUTION APPROVING THE RELEASE OF THE PERFORMANCE
SECURITY FOR THE COMED IMPROVEMENTS FOR THE
BUCKINGHAM PLACE DEVELOPMENT LOCATED AT 750-800 EAST
NORTHWEST HIGHWAY. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Rodd, seconded by Brookman to Approve First Renewal of TIF #1
Landscape Maintenance Services Contract with Beary Landscaping, Inc.,
1308 Rand Road, Des Plaines, IL in the Annual Amount of $107,149. Budgeted
Funds — TIF #1 Downtown City Maintenance Account; and further recommend
to adopt Resolution R-38-18, A RESOLUTION APPROVING THE RENEWAL
OF A CONTRACT WITH BEARY LANDSCAPING, INC. FOR TIF
DISTRICT #1 LANDSCAPE MAINTENANCE. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Brookman, to Approve First Renewal of Parkway
Restoration and Planting with Installation Services Contract with TNT Landscape
Construction, Inc., 847 S. Randall Road, Elgin, IL in the Amount of $64,248.25.
Budgeted Funds — Water Fund/R&M Water Distribution/TIF #1/Downtown City
Maintenance and General Fund/Miscellaneous Contractual Services; and further
recommend to adopt Resolution R-39-18, A RESOLUTION APPROVING THE
RENEWAL OF A CONTRACT WITH TNT LANDSCAPE CONSTRUCTION,
INC. FOR PARKWAY RESTORATION AND PLANTING INSTALLATION
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Rodd, seconded by Brookman, to Approve 2018 Appropriations
Expenditure for the Current 3 -Year Contract (R-56-16) with H&H Electric,
2830 Commerce Street, Franklin Park, IL for Streetlight Maintenance, Repair,
and Location of Underground Wiring. Updated Amounts within Budgeted Funds
— Street/Grounds Maintenance Division/Repairs & Maintenance - $30,000 and
TIF #1 - $25,000 for a Total of $55,000; and further recommend to adopt
Resolution R-40-18, A RESOLUTION AUTHORIZING THE EXPENDITURE
OF FUNDS UNDER A CONTRACT WITH H&H ELECTRIC CO., FOR
STREETLIGHT MAINTENANCE AND REPAIR. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE Moved by Rodd, seconded by Brookman, to Approve Construction Engineering
CHANGE ORDER/ Change Order No. 1 to Task Order No. 5 for Christopher B. Burke Engineering,
CHRISTOPHER B
BURKE ENG/TIF #7:
Consent
Agenda
Resolution
R-41-18
APPROVE
TASK ORDER/
CHRISTOPHER B
BURKE ENG/TIF #7:
Consent
Agenda
Resolution
R-47-18
APPROVE
PROPOSED TASK
ORDER/
CIVILTECH
ENG/RAND ROAD
SIDE -PATH:
Consent
Agenda
Resolution
R-42-18
APPROVE
MOU/MABAS AND
EVANSTON/FEMA
GRANT:
Consent
Agenda
Resolution
R-43-18
AUTHORIZE CITY
CLERK TO
ADVERTISE FOR
BID/DES PLAINES
RIVER ROAD
PHASE III:
Consent
Agenda
Page 4 of 10 02/20/18
Ltd., 9575 West Higgins Road, Rosemont, IL in an Amount Not -to -Exceed
$97,280.00 — Budgeted Funds — TIF #7; and further recommend to adopt
Resolution R-41-18, A RESOLUTION APPROVING CHANGE ORDER NO. 1
TO TASK ORDER NO. 5 UNDER A MASTER CONTRACT WITH
CHRISTOPHER B. BURKE ENGINEERING, LTD., FOR ENGINEERING
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Rodd, seconded by Brookman, to Approve Construction Engineering
Task Order No. 10 for Christopher B. Burke Engineering, Ltd., 9575 West
Higgins Road, Rosemont, IL in an Amount Not -to -Exceed $80,818.00 —
Budgeted Funds — TIF #7; and further recommend to adopt Resolution R-47-18,
A RESOLUTION APPROVING TASK ORDER NO. 10 UNDER A MASTER
CONTRACT WITH CHRISTOPHER B. BURKE ENGINEERING, LTD., FOR
CONSTRUCTION ENGINEERING SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Brookman, to Approve Proposal for Task Order
No. 2 to Master Agreement with Civiltech Engineering, Inc., Two Pierce Place,
Itasca, IL for a Not -to -Exceed Amount of $135,196.79 in Order to Allow for the
Rand Road Side -Path Project to Proceed. Budgeted Funds — 2018 Capital
Projects Fund; and further recommend to adopt Resolution R-42-18, A
RESOLUTION APPROVING TASK ORDER NO. 2 WITH CIVILTECH
ENGINEERING, INC. FOR RIGHT-OF-WAY ACQUISITION AND
CONSULTING. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Rodd, seconded by Brookman, to Ratify a Memorandum of
Understanding Between the Member Agencies of MABAS Division 3 and the
City of Evanston to Apply for a FEMA Grant for the Purchase of a Personnel
Accountability System and Associated Radios and Other Equipment; and further
recommend to adopt Resolution R-43-18, A RESOLUTION RATIFYING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
EVANSTON AND THE MABAS DIVISION 3 AGENCIES FOR A JOINT
APPLICATION TO FEMA'S FIREFIGHTER GRANT PROGRAM. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Brookman, to Authorize the City Clerk to
Advertise for Bid the Des Plaines River Road Reconstruction — Phase III Project
(Henry Avenue to Rand Road). Motion declared carried as approved
unanimously under Consent Agenda.
Page 5 of 10 02/20/18
AUTHORIZE CITY Moved by Rodd, seconded by Brookman, to Authorize the City Clerk to
CLERK TO Advertise for Bid 2018 CIP Concrete Improvements — MFT -18 -00000 -01 -GM.
ADVERTISE FOR Motion declared carried as approved unanimously under Consent Agenda.
BID/2018 CIP
CONCRETE
IMPROVEMENTS:
Consent
Agenda
AUTHORIZE CITY Moved by Rodd, seconded by Brookman, to Authorize the City Clerk to
CLERK TO Advertise for Bid 2018 CIP Street & Utility Improvements — Contract A. Motion
ADVERTISE FOR declared carried as approved unanimously under Consent Agenda.
BID/2018 CIP
STREET &
UTILITY
IMPROVEMENTS
CONTRACT A:
Consent
Agenda
AUTHORIZE CITY Moved by Rodd, seconded by Brookman, to Authorize the City Clerk to
CLERK TO Advertise for Bid 2018 CIP Street & Utility Improvements — Contract B. Motion
ADVERTISE FOR declared carried as approved unanimously under Consent Agenda.
BID/2018 CIP
STREET &
UTILITY
IMPROVEMENTS
CONTRACT B:
Consent
Agenda
AUTHORIZE CITY Moved by Rodd, seconded by Brookman, to Authorize the City Clerk to
CLERK TO Advertise for Bid 2018 CIP Street & Utility Improvements — Contract C. Motion
ADVERTISE FOR declared carried as approved unanimously under Consent Agenda.
BID/2018 CIP
STREET &
UTILITY
IMPROVEMENTS
CONTRACT C:
Consent
Agenda
AUTHORIZE CITY Moved by Rodd, seconded by Brookman, to Authorize the City Clerk to
CLERK TO Advertise for Bid the 2018 Street Sign Replacement Program. Motion declared
ADVERTISE FOR carried as approved unanimously under Consent Agenda.
BID/2018 STREET
SIGN
REPLACEMENT:
(Cont.)
Consent
Agenda
SECOND READING
ORD. Z-31-17/
1233 WEBSTER:
APPROVE
MINUTES:
Consent
Agenda
APPROVE
MINUTES:
Consent
Agenda
WARRANT
REGISTER:
ISSUANCE OF GO
REFUNDING
BONDS TO
REFINANCE
BONDS:
Page 6 of 10 02/20/18
Moved by Rodd, seconded by Brookman, to Approve Second Reading —
Ordinance Z-31-17, AN ORDINANCE APPROVING MAJOR VARIATIONS
FROM SECTION 12-8-1 OF THE CITY OF DES PLAINES ZONING
ORDINANCE AT 1233 WEBSTER LANE, DES PLAINES, ILLINOIS. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Brookman, to approve the Minutes of the City
Council of February 5, 2018, as published. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Rodd, seconded by Brookman, to approve Minutes of the City Council
Closed Session of February 5, 2018, as published. Motion declared carried as
approved unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Charewicz, Chair
Alderman Charewicz presented the Warrant Register for consideration.
Moved by Chester, seconded by Rodd, to recommend to the City Council
approval of the February 20, 2018 — Warrant Register in the Amount of
$20,095,192.82; and further recommend that Resolution R-44-18 be adopted at
appropriate time this evening. *Alderman Sayad recommended approval of the
items on the warrant register excluding all Holland & Knight invoices because he
feels that the city can save money. Upon voice vote, motion declared carried.
Assistant City Manager/Director of Finance Wisniewski requested authorization
to refinance the following outstanding General Obligation (G.O.) Bonds:
Refund $3.650M of the G.O. Bonds, Series 2010A (TIF #3)
Refund $5.844M of the G.O. Bonds, Series 2010B (TIF #3, Capital Appreciation)
Interest rates continue to be at record low levels creating a favorable opportunity
for the City to use bond refinancing as a debt management tool. Utilizing such
action will provide interest cost savings, reduce the outstanding debt and ease the
burden of annual debt service payments for the City. This refunding will result
in estimated savings of $1.126M or 12.86% of the refunded principal.
Based on the current financials of TIF #3, the 2017 ending balance in the TIF is
projected to be a negative $3.0M. Based on the debt service costs in the TIF, the
fund balance is projected to continue to go negative to $6.7M in 2026 and begins
(Cont.)
Page 7 of 10 02/20/18
to turn around in 2027, reaching a positive balance of $900K in 2030. With the
proposed refunding of the 2010A and 2010B series bonds, the TIF is projected to
reach a negative fund balance of $4.9M in 2026 as compared to the original
negative $6.7M, thus alleviating $1.8M in future debt service costs which would
be paid through the General Fund until the TIF becomes self-sustaining. The
projected positive fund balance with this refunding is still 2030. Moody's
recently assigned Aa2 to the City's GO Refunding Bonds which affords the City
the ability to receive good interest rates.
Moved by Sayad, seconded by Robinson, to authorize the issuance of General
Obligation Refunding Bonds Series 2018 and providing for the redemption of
outstanding G.O. Bonds, Series 2010A and 2010B (TIF #3); and further
recommend that Ordinance M-4-18 be adopted at appropriate time this evening.
DISCONTINUATION Assistant City Manager/Director of Finance Wisniewski reviewed a
OF MEMBERSHIP memorandum dated February 7, 2018.
IN HELP:
The City of Des Plaines has been a member of High Excess Liability Pool (HELP)
since 1987. At that time, affordable liability insurance coverage was not being
written for municipalities by the traditional insurance marketplace. HELP was
created by fifteen Chicagoland municipalities to protect against high dollar
general liability claims. The initial term of the pool was 11 years. Thereafter, the
membership has voted to extend the pool every ten years. Due to the long-term
nature of the claims that arise, the commitment level of ten years is necessary for
the stability of the pool as a whole.
Currently, the City's first $2 million of liability insurance coverage is provided
by the Municipal Insurance Cooperative Agency (MICA) pool and coverage over
$2 million is provided by HELP. As an option, MICA also offers coverage for
excess liability insurance. MICA is a much larger pool with currently over 30
communities. All of the MICA communities purchase excess insurance directly
from MICA except for Des Plaines, Streamwood, and Deerfield who have elected
to purchase excess insurance through HELP. All three communities are
considering consolidation by moving high-level excess liability coverage to
MICA.
There is no penalty to end our participation in HELP since we are at the end of
our ten-year term on April 30, 2018. In terms of cost, based on the initial
insurance coverage estimates received from both MICA and HELP, the cost to
remain in HELP if all of the communities were to remain was originally quoted
at $151,444 compared to a MICA cost of $133,015, thus a potential savings of
$18,429 on an annual basis.
Moved by Brookman, seconded by Chester to discontinue membership in the
High Level Excess Liability Pool (HELP); and further recommend that
Resolution R-45-18 be adopted at the appropriate time this evening.
ENROLLMENT IN
MICA EXCESS
LIABILITY INS:
UNFINISHED
BUSINESS:
SECOND READING
Z-2-18:
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-44-18
AUTHORIZE GO
REFUNDING
BONDS/SERIES
2018:
Ordinance
M-4-18
Page 8 of 10 02/20/18
Moved by Brookman, seconded by Chester to enroll in the Municipal Insurance
Cooperative Agency (MICA) Excess Liability Insurance Cooperative for the
Purchase of Excess Liability Insurance; and further recommend that R-46-18 be
adopted at the appropriate time this evening.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
Moved by Smith, seconded by Sayad to approve Second Reading — Ordinance
Z-2-18, AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR
THE OPERATION OF A DOMESTIC PET SERVICE AT 676 N. WOLF
ROAD, DES PLAINES, ILLINOIS. Upon roll call, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 2-Sayad, Brookman
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Chester, to concur with recommendation of
Committee of the Whole to adopt Resolution R-44-18, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLANES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $20,095,192.82. *Alderman Sayad votes yes on
the items on the warrant register excluding all Holland & Knight invoices because
he feels that the city can save money. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, *Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Robinson, to concur with recommendation of
Committee of the Whole to adopt Ordinance M-4-18, AN ORDINANCE
AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2018, OF THE CITY OF DES PLAINES,
ILLINOIS. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
AUTHORIZE NON-
RENEWAL OF
MEMBERSHIP IN
HELP:
Resolution
R-45-18
AUTHORIZE
ENROLLMENT IN
MICA:
Resolution
R-46-18
APPROVE AND
AUTHORIZE
PURCHASE AND
SALE AGMT FOR
DES PLAINES
THEATRE/1470-
1476 MINER ST:
Resolution
R-48-18
Page 9 of 10 02/20/18
Moved by Charewicz, seconded by Brookman, to concur with recommendation
of Committee of the Whole to adopt Resolution R-45-18, A RESOLUTION
AUTHORIZING THE NON -RENEWAL OF MEMBERSHIP IN THE HIGH-
LEVEL EXCESS LIABILITY POOL. Upon voice vote, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Smith, to adopt Resolution R-46-18, A
RESOLUTION AUTHORIZING ENROLLMENT IN THE MUNICIPAL
INSURANCE COOPERATIVE AGENCY (MICA) EXCESS LIABILITY
INSURANCE POOL. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Smith, seconded by Brookman, to adopt Resolution R-48-18, A
RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A
REAL ESTATE PURCHASE AND SALE AGREEMENT FOR THE
DES PLAINES THEATRE AT 1470-1476 MINER STREET.
Several residents spoke both in favor of and against the purchase of the
Des Plaines Theatre. •
Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd,
Brookman, Chester, Smith, Charewicz
NAYS: 1-Sayad
ABSENT: 0 -None
Motion declared carried.
CLOSED SESSION: Moved by Rodd, seconded by Brookman, to adjourn to Closed Session to discuss
Collective Bargaining, Probable Litigation, Acquisition of Property, Sale of
Property and Personnel and Pending Litigation. Upon voice vote, motion declared
carried.
ADJOURNMENT:
The meeting recessed at 8:28 p.m.
Moved by Charewicz, seconded by Brookman, to adjourn the meeting. Motion
declared carried. The meeting adjourned at 9:03 p.m.
APPROVED BY ME THIS
DAY OF 1J 018
Matthew
Page 10 of 10
02/20/18
ifer . Tsalapatanis — CITY CLE K