02/05/2018MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY,
FEBRUARY 5, 2018
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 6:02 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, February 5, 2018.
ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Chester, Smith and Charewicz. Absent: Brookman
CLOSED Moved by Sayad, seconded by Rodd, to enter into Closed Session to discuss
SESSION: Collective Bargaining, Probable Litigation, Acquisition of Property, Sale of
Property and Personnel and Pending Litigation. Upon roll call, the vote was:
Alderman Brookman arrived to the meeting.
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
The City Council recessed at 6:03 p.m.
The City Council re -convened at 7:04 pm.
Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Brookman, Chester, Smith, Charewicz. A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman.
PRAYER AND The prayer was given by a member of the Bahai Community, followed by the
PLEDGE: Pledge of Allegiance to the Flag of the United States of America.
CITIZEN Mr. and Mrs. Armstrong introduced themselves as new residents and PACE ADA
PARTICIPATION: Advisory committee members.
Ms. Rhonda Popko provided information on the Des Plaines Arts Council
Scholarship Program and an Open Forum to share ideas for art programming
which will be held at the Frisbie Center on February 15, 2018, 4:30 — 5:30 pm.
Mr. Wayne Serbin suggested that acquisition of the Des Plaines Theatre be placed
on a ballot as a referendum question.
SWEARING-IN
CEREMONY:
PRESENTATION:
CONSENT
AGENDA:
APPROVE
PURCHASE/
POLICE
DEPARTMENT
ONE FORD F-150
TRUCK/ ROESCH
FORD:
Consent Agenda
Resolution
R-22-18
APPROVE FUEL
PURCHASE/
GAS DEPOT OIL
COMPANY:
Resolution
R-23-18
AWARD BID/
US RT. 12/45
IMROVEMENTS/
ORANGE CRUSH:
Page 2 of 8 02/05/18
Police Chief Kushner introduced new Police Officer Adam Sweeney. Mayor
Bogusz administered the Official Oath and welcomed Mr. Sweeney to the
Department.
Police Chief Kushner presented A Life Saving Award to Police Officer
Kevin Zerbe for his heroic actions during a recent house fire.
Moved by Rodd, seconded by Brookman, to establish the Consent Agenda. Motion
declared carried.
Moved by Sayad, seconded by Brookman, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Closed Session Minutes were approved; Requests were approved; Resolution
R-22-18, R-23-18, R-24-18, R-25-18, R-27-18, R-28-18, R-29-18, R-32-18 were
adopted.
Moved by Sayad, seconded by Brookman, to Approve the Purchase of One (1)
Ford F-150 through the Suburban Purchasing Cooperative from Roesch Ford
Commercial Truck Center, 333 W. Grand Avenue, Bensenville, IL in an Amount
Not -to -Exceed $35,235.00. Purchase to be Funded by State Forfeiture Fund; and
further recommend to adopt Resolution R-22-18, A RESOLUTION
AUTHORIZING THE PURCHASE OF ONE FORD F-150 FROM ROESCH
FORD COMMERCIAL TRUCK CENTER. Motion declared carried as approved
under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Approve the Purchase of Unleaded
Gasoline and Diesel Fuel from Gas Depot Oil Company, 8930 N. Waukegan Road,
Suite 230, Morton Grove, IL. Budgeted Funds — General/Vehicle
Maintenance/Gasoline and Diesel Funds in the Amount of $275,000/$120,000,
respectively, Water/Gasoline and Diesel Funds in the Amounts of
$45,000/$12,000, respectively, and Sewer/Gasoline and Diesel Funds in the
Amounts of $24,000/$10,000, respectively; and further recommend to adopt
Resolution R-23-18, A RESOLUTION AUTHORIZING THE EXPENDITURE
OF FUNDS UNDER A CONTRACT WITH GAS DEPOT OIL COMPANY, FOR
THE PURCHASE OF GASOLINE AND DIESEL FUEL. Motion declared
carried as approved under Consent Agenda.
Moved by Sayad, seconded by Brookman to Award Bid for U.S. Route 12/45
(Mannheim Road) Roadway and Street Lighting Improvements Project to Lowest
Responsible Bidder Orange Crush, LLC in the Amount of $422,841. Budgeted
Funds — TIF #7; and further recommend to adopt Resolution R-24-18, A
Consent Agenda
(Cont.)
Resolution
R-24-18
AUTHORIZE
REDUCTION OF
BOND/
BUCKINGHAM
PLACE DEV./
800 NORTHWEST
HWY:
Consent
Agenda
Resolution
R-25-18
APPROVE
PAYMENT/JOHN
NERI
CONSTRUCTION/
EMERGENCY
WATER MAIN
REPAIRS:
Resolution
R-26-18
APPROVE
METER READING
CONTRACT/RICK
MAN CONTRACT
SERVICES:
Consent
Agenda
Resolution
R-27-18
Page 3 of 8 02/05/18
RESOLUTION APPROVING A CONSTRUCTION CONTRACT WITH
ORANGE CRUSH, LLC FOR THE 2018 TIF #7 U.S. ROUTE 12/45
ROADWAY AND STREET LIGHTING IMPROVEMENTS. Motion declared
carried as approved under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Authorize the Reduction of
Subdivision Improvement Bond for the Buckingham Place Development, 800
Northwest Highway, from $3,642,527.50 to $491,509.77; and further recommend
to adopt Resolution R-25-18, A RESOLUTION APPROVING THE
REDUCTION OF THE PUBLIC IMPROVEMENT BOND FOR
BUCKINGHAM PLACE DEVELOPMENT. Motion declared carried as
approved under Consent Agenda.
Alderman Robinson removed this item for discussion.
Director of Public Works and Engineering Oakley answered questions from the
Aldermen.
Staff will prepare recommendations which will allow all eligible contractors the
opportunity to bid on contracts and prepare Bid Specifications for emergency
water main break repairs.
Moved by Brookman, seconded by Robinson, to authorize the payment of
Emergency Services Invoices from John Neri Construction Company, Inc., 770
Factory Road, Addison, IL in the amount of $79,029.16 and not approve the
$20,970.84 additional funds for services on an as -needed basis. Upon roll call, the
vote was:
AYES: 7-Lysakowski, Robinson, Sayad
Brookman, Chester, Smith, Charewicz
NAYS: 1 -Rodd
ABSENT: 0 -None
Motion declared carried.
Moved by Sayad, seconded by Brookman, to Approve 2018 Expenditure of Meter
Reading Contract with Rickman Contract Services, Inc., 608 9th Avenue,
La Grange, IL. Budgeted Funds — Water Fund/Administrative Services in a Not -
to -Exceed Amount of $86,000; and further recommend to adopt Resolution
R-27-18, A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS
UNDER AN AGREEMENT WITH RICKMAN CONTRACT SERVICES, INC.,
FOR WATER METER READING SERVICES. Motion declared carried as
approved under Consent Agenda.
APPROVE AGMT.
WITH
IDOT/BALLARD
ROAD SIDE -PATH
PROJECT AND
TO3 WITH
SPACECO:
Consent
Agenda
Resolution
R-28-18
APPROVE
FUNDING AGMT.
WITH IDOT/LEE
AT FOREST
TRAFFIC SIGNAL
PROJECT:
Consent
Agenda
Resolution
R-29-18
APPROVE
LICENSE RIGHTS
/OAKTON COMM.
COLLEGE AND
CITY ENTRANCE
RIGHTS/
INSTALLATION
OFA NEW
WATER MAIN:
Consent
Agenda
Resolution
R-32-18
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/THREE 5 -
TON TRUCKS:
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/2018
PURCHASE OF
Page 4 of 8 02/05/18
Moved by Sayad, seconded by Brookman, to Approve Local Agency Agreement
for Federal Participation with the Illinois Department of Transportation (IDOT)
with a Local Match for the Ballard Road Side -Path Project Not -to -Exceed
$107,135 and Approve Task Order No. 3 between the City and SpaceCo, Inc.,
9575 West Higgins Road, Rosemont, IL for Construction Engineering Services in
a Not -to -Exceed Amount of $42,190; and further recommend to adopt Resolution
R-28-18, A RESOLUTION APPROVING THE EXECUTION OF A LOCAL
AGENCY AGREEMENT AND TASK ORDER NO. 3 WITH SPACECO, INC.,
FOR ENGINEERING SERVICES IN CONNECTION WITH THE BALLARD
ROAD SIDE -PATH. Motion declared carried as approved under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Approve Local Public Agency
Agreement for Federal Participation with the Illinois Department of Transportation
(IDOT) with a Local Match Not -to -Exceed $160,000 for the Lee Street at Forest
Avenue Traffic Signalization Project and Right -of -Way Acquisition Grant
Agreement. Budgeted Funds — Capital; and further recommend to adopt
Resolution R-29-18, A RESOLUTION APPROVING THE EXECUTION OF A
LOCAL AGENCY AGREEMENT WITH IDOT IN CONNECTION WITH THE
LEE -FOREST SIGNALIZATION PROJECT. Motion declared carried as
approved under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Approve Agreement for Limited
Assignment of License Rights with the Forest Preserve of Cook County and
Oakton Community College Allowing the City Entrance Rights in Connection
with the Installation of a New Water Main at 1600 E. Golf Road, Des; and further
recommend to adopt Resolution R-32-18, A RESOLUTION AUTHORIZING
THE EXECUTION OF A LIMITED ASSIGNMENT OF LICENSE RIGHTS
WITH THE FOREST PRESERVE DISTRICT OF COOK COUNTY AND
OAKTON COMMUNITY COLLEGE. Motion declared carried as approved
under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the Purchase of Three 5 -Ton Trucks per Specifications. Motion declared
carried as approved under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Contract 2018 Sewer Lining Project for the Purchase of Hot Mix
Asphalt. Motion declared carried as approved under Consent Agenda.
HOT MIX
ASPHALT:
(Cont.)
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/2018 SEWER
LINING
PROJECT:
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/
DEWATERING
PUMP
EQUIPMENT:
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/
LANDSCAPE
MAINTENANCE:
AUTHORIZE
CITY CLERK TO
ADVERTISE FOR
BID/
NUISANCE
ABATEMENT
AND REFUSE
REMOVAL:
APPROVE
MINUTES:
Consent
Agenda
APPROVE
MINUTES:
Consent
Agenda
Page 5 of 8 02/05/18
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Sewer Lining Project. Motion declared carried as approved under
Consent Agenda.
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the Purchase of Six -Inch Dewatering Pump Equipment. Motion declared
carried as approved under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Contract for Landscape Maintenance for City Maintained
Greenspace. Motion declared carried as approved under Consent Agenda.
Moved by Sayad, seconded by Brookman, to Authorize the City Clerk to Advertise
for Bid the 2018 Nuisance Abatement and Refuse Removal Contract for Grass and
Weed Cutting Violations. Motion declared carried as approved under Consent
Agenda.
Alderman Chester noted a correction to the Minutes of the City Council of
January 16, 2018. On page 4 the title should be Community Services, Alderman
Chester, Chair rather than Community Development, Alderman Sayad, Chair.
Moved by Chester, seconded by Brookman, to approve with changes the Minutes
of the City Council of January 16, 2018. Motion declared carried.
Moved by Sayad, seconded by Brookman, to approve Minutes of the City Council
Closed Session of January 16, 2018, as published. Motion declared carried as
approved under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
WARRANT
REGISTER:
DISCUSSION
REGARDING
CROSSING
GUARD
PROGRAM:
CONSIDERATION
MAJOR
VARIATIONS/
GARAGE
ADDITION/1233
WEBSTER LANE:
CONDITIONAL
USE PERMIT/
DOMESTIC PET
SERVICE/
676 N WOLF RD:
Page 6 of 8 02/05/18
FINANCE & ADMINISTRATION — Alderman Charewicz, Chair
Alderman Charewicz presented the Warrant Register for consideration.
Moved by Rodd, seconded by Sayad, to recommend to the City Council approval
of the February 5, 2018 — Warrant Register in the Amount of $4,505,613.51; and
further recommend that Resolution R-30-18 be adopted at appropriate time this
evening. Upon voice vote, motion declared carried.
Discussion was held regarding Crossing Guard staffing and wages.
Staff will conduct a short survey and report back to the Committee.
The consensus of the Committee is to have a Resolution prepared to reflect an
additional .25 increase for a total of .50 per hour to the Crossing Guards wages for
2018.
COMMUNITY DEVELOPMENT — Alderman Sayad, Chair
Director of Community and Economic Development McMahon explained this
item originally went before the Council on December 4, 2017 and was deferred to
allow the applicant and City Staff to investigate and discuss compliance with
current building codes.
It has been determined that the structure needs to be detached from the garage and
new footings installed to be in compliance with the Building Code.
The petitioner is now requesting Major Variations from Section 12-8-1.C.3 and
Section 12-8-1.C.5 of the 1998 Des Plaines Zoning Ordinance, as amended, to
allow an accessory structure of 252 s.f. shed when the maximum allowed is 150
s.f. and to allow a setback of 4'6", when a 5' setback is required for the shed.
Staff recommended approval of Ordinance Z-31-17, granting Major Variations for
a Garage Addition at 1233 Webster Lane.
Moved by Rodd, seconded by Robinson to recommend to the City Council
Approval of the Major Variations for a Garage Addition at 1233 Webster Lane
(Case #17-094-V); and further recommend that Ordinance Z-31-17 be adopted at
the appropriate time this evening. Upon voice vote, motion declared carried.
Director of Community and Economic Development McMahon reviewed a
memorandum dated January 25, 2018. The petitioners are requesting a
Conditional Use Permit under Section 12-7-3(K) of the 1998 Des Plaines Zoning
Ordinance, as amended, to allow a Domestic Pet Service (dog daycare) in the C-3
General Commercial District.
At the January 2, 2018 City Council meeting, the City Council deferred this item
so that the applicants could meet with neighbors and provide additional
(Cont.)
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-30-18
CONSIDERATION
MAJOR
VARIATIONS/
Page 7 of 8 02/05/18
information. Since the meeting, the petitioners have decided to eliminate the
outdoor dog area from the plans and have confirmed that all activities will occur
indoors (i.e., dogs will go to the bathroom indoors, as opposed to outside in the
original outdoor dog area). The petitioners have provided an updated plan of
operation that explains this in more detail, as well as details on the Powerloo
system to be installed, a detailed floor plan for the space, and a sound engineering
report. This report states that the tenant space has adequate sound proofing from
its adjacent neighbors and to the residents at the rear of the building.
Staff recommended approval of Ordinance Z-2-18 granting a Conditional Use
Permit for the Operation of a Domestic Pet Service at 676 N. Wolf Road.
Several residents spoke in opposition of Domestic Pet Service.
Mr. Mike Galante, owner of the building, and tenants of the strip mall support the
business.
Moved by Smith, seconded by Lysakowski, to recommend to the City Council
Approval of a Conditional Use Permit for the operation of a Domestic Pet Service
at 676 N Wolf Rd. in the C-3 General Commercial District (Case #17 -104 -CU);
and further recommend that Ordinance Z-2-18 be adopted at the appropriate time
this evening. Upon voice vote, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd,
Sayad, Smith, Charewicz
NAYS: 2 -Brookman, Chester
ABSENT: 0 -None
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
Moved by Charewicz, seconded by Smith, to concur with recommendation of
Committee of the Whole to adopt Resolution R-30-18, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $4,505,613.51. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Sayad, seconded by Brookman, to concur with recommendation of
Committee of the Whole to adopt Ordinance Z-31-18, AN ORDINANCE
APPROVING MAJOR VARIATIONS FROM SECTION 12-8-1 OF THE CITY
OF DES PLAINES ZONING ORDINANCE AT 1233 WEBSTER LANE,
DES PLAINES, IL. Upon roll call, the vote was:
GARAGE
ADDITION/1233
WEBSTER LANE:
(Cont.)
Ordinance
Z-31-18
CONDITIONAL
USE PERMIT/
DOMESTIC PET
SERVICE/
676 N WOLF RD:
Ordinance
Z-2-18
ADOPT CITY OF
DES PLAINES
STRATEGIC
PLAN FOR 2022:
AUTHORIZE AN
INVESTIGATION
OF AN INCIDENT
INVOLVING THE
POLICE
DEPARTMENT:
Page 8 of 8
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
02/05/18
Moved by Sayad, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Ordinance Z-2-18, AN ORDINANCE
GRANTING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A
DOMESTIC PET SERVICE AT 676 N. WOLF ROAD, DES PLAINES, IL. Upon
voice vote, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd,
Sayad, Smith, Charewicz
NAYS: 2 -Brookman, Chester
ABSENT: 0 -None
Motion declared carried.
Moved by Charewicz, seconded by Rodd, to adopt Resolution R-31-18, A
RESOLUTION ADOPTING THE CITY OF DES PLAINES STRATEGIC
PLAN FOR 2022. Upon roll call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Chester, seconded by Sayad, to adopt Resolution R-33-18, A
RESOLUTION AUTHORIZING AN INVESTIGATION OF AN INCIDENT
ON JUNE 19, 2017 INVOLVING THE POLICE DEPARTMENT. Upon roll
call, the vote was:
AYES: 8-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Lysakowski, seconded by Robinson, to adjourn the meeting. Motion
declared carried. The meeting adjourned at 10:18 p.
,.j
Jennifer Tsalapatanis — CITY CLEK
APPROVED BY ME THIS Q 1