10/02/2017Change on page 7
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, MONDAY,
OCTOBER 2, 2017
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Clerk Tsalapatanis at 6:00 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Monday, October 2,
2017.
ROLL CALL: Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Brookman, Smith and Charewicz. Alderman Chester was absent.
MAYOR PRO City Clerk Tsalapatanis announced that Mayor Bogusz is absent from tonight's
TEM meeting and entertained a motion to appoint a Mayor Pro Tem for tonight's
meeting only. Moved by Sayad, seconded by Robinson to appoint Alderman
Charewicz.
AYES: 6-Lysakowski, Robinson, Rodd,
Sayad, Brookman, Smith
NAYS: 1-Charewicz politely declined offering the appointment to the
Senior Alderman.
ABSENT: 1 -Chester
Motion declared carried.
CLOSED Moved by Sayad, seconded by Brookman, to enter into Closed Session to discuss
SESSION: Personnel and Review of Closed Session Minutes. Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:06 p.m.
Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Brookman, Smith, Charewicz. Alderman Chester was absent. A quorum
was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Deputy Police Chief Burger, and General Counsel Friedman.
PRAYER AND The prayer was given by Dr. Hilary Morris of the Baha'is of Des Plaines, followed
PLEDGE: by the Pledge of Allegiance to the Flag of the United States of America.
Without objection, Mayor Pro Tem Charewicz announced that the
Discussion of the Sewer Lateral Program will be postponed.
Page 2 of 8 10/02/17
CITIZEN Resident Brian Burkross thanked the Veteran organizations and the City for their
PARTICIPATION: support of the Vietnam Moving Wall.
Resident Ronald Moore requested the City implement regulations on drones.
Resident Dan Guillespie spoke in support of new equipment for Fire Station 1.
Fire Chief Wax stated the Fire Department is obtaining two new ambulances and
a fire truck.
Resident Roxana Chis, 318 Elk Blvd, requested the City repair a pipe that was
damaged during sidewalk repairs. Director of Public Works and Engineering
Oakley will address the situation.
Dr. Hilary Morris of Baha'is of Des Plaines recapped the recent program which
addressed racial inequality and invited the community to plant a tree and celebrate
diversity at the Friendship Conservatory on October 22, 2017.
Resident John Magg was overcharged on a scanned item at a retail store and asked
if the City regulates this issue. City Manager Bartholomew will consult with Legal
Counsel to determine if the City has any legal right to fine or regulate the
establishments scanned pricing. Mr. Magg also mentioned the high cost to the
residents to repair their Lateral Sewers.
The Center for Concern offers a free lunch for adults over 60, Monday — Friday,
11:OOam — 1:OOpm at the Des Plaines Library.
Several residents expressed their disappointment that Mayor Bogusz did not attend
the weekend events.
CITY CLERK City Clerk Tsalapatanis expressed her condolences to the families involved in the
ANNOUNCEMENTS Las Vegas shooting and her appreciation for the Veterans and organizations that
brought the Vietnam Moving Wall to Des Plaines.
CONSENT
AGENDA:
The Frisbie Senior Center is conducting a Health, Housing, and Resource Fair on
October 18, 2017, 9:30am — 12:00 pm.
Moved by Brookman, seconded by Robinson, to establish the Consent Agenda.
Motion declared carried.
Moved by Smith, seconded by Robinson, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
Minutes were approved; Ordinance M-21-17; Resolutions R-159-17, R-160-17,
R-161-17, R-162-17 were adopted.
APPROVE
THIRD YEAR
EXPENDITURE/
CDW
GOVERNMENT:
Consent
Agenda
Resolution
R-159-17
APPROVE
GRANT
RECIPIENTS
2017 SOCIAL
SERVICE
FUNDING:
Consent
Agenda
Resolution
R-160-17
AUTHORIZE
DISPOSAL OF
CERTAIN
VEHICLES &
EQUIPMENT/
OBENAUF
ACTION
SERVICE:
Consent
Agenda
Ordinance
M-21-17
AWARD
BID/SIDEWALK
SNOW
REMOVAL/DGO
PREMIUM
SERVICES:
Consent
Agenda
Resolution
R-161-17
Page 3 of 8 10/02/17
Moved by Smith, seconded by Robinson, to concur with Staff recommendation to
approve Third -Year Expenditure of the Microsoft Enterprise Agreement with
CDW Government, 75 Remittance Drive, Chicago, IL in the Amount of
$60,302.27. Budgeted Funds — IT R&M Software Account; and further
recommend to adopt Resolution R-159-17, A RESOLUTION AUTHORIZING
THE EXPENDITURE OF FUNDS UNDER AN AGREEMENT WITH CDW
GOVERNMENT. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Smith, seconded by Robinson, to concur with Staff recommendation to
approve Grant Recipients for 2017 Social Services Program Funding in an Amount
Not -to -Exceed $150,000 — Budgeted Funds — Health & Human Services/Subsidies
and Incentives Resolution R-160-17, A RESOLUTION AUTHORIZING THE
DISBURSEMENT OF SOCIAL SERVICE FUNDS TO THIRTY-SIX SERVICE
AGENCIES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Smith, seconded by Robinson, to concur with Staff recommendation to
Authorize the Disposal of Certain City Vehicles and Equipment through Obenauf
Auction Service, Inc., 810 Magna Drive, Round Lake, IL; and further recommend
to adopt Ordinance M-21-17, AN ORDINANCE AUTHORIZING THE
DISPOSITION OF PERSONAL PROPERTY OWNED BY THE CITY OF DES
PLAINES. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Smith, seconded by Robinson, to concur with Staff recommendation to
award Bid for Contractual Sidewalk Snow Removal to DGO Premium Services
Company, 9214 Delphia Avenue, Des Plaines, IL. Budgeted Funds — TIF 1/City
Maintenance 2017 Amount of $50,000 and Requested 2018 Budget Amount of
$50,000 and Street Maintenance Miscellaneous Contractual Services 2017 Amount
of $25,000 and 2018 Requested Budget Amount of $25,000; and further
recommend to adopt Resolution R-161-17, A RESOLUTION APPROVING AN
AGREEMENT WITH DGO PREMIUM SERVICES COMPANY FOR
SIDEWALK SNOW REMOVAL SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
APPROVE
CHANGE
ORDER #1/
PARKING
REPAIRS/
NATIONAL
RESTORATION:
Consent
Agenda
Resolution
R-162-17
APPROVE
MINUTES:
Consent
Agenda
WARRANT
REGISTER:
CONSIDERATION
OF MAP
AMENDMENT
AND MAJOR
VARIATION/
30 N RIVER RD:
Page 4 of 8 10/02/17
Moved by Smith, seconded by Robinson, to concur with Staff recommendation to
Approve Contract Change Order #1 for 2017 Parking Structure Maintenance
Repairs Contract from National Restoration Systems, 1500 Hicks Road, Rolling
Meadows, IL in the Amount of $15,000. Budgeted Funds — TIF District #1 /R&M
Buildings & Structures; and further recommend to adopt Resolution R-162-17, A
RESOLUTION APPROVING CHANGE ORDER NO. 1 UNDER THE
CONTRACT WITH NATIONAL RESTORATION SYSTEMS FOR PARKING
STRUCTURE MAINTENANCE REPAIRS. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Smith, seconded by Robinson, to approve Minutes of the Regular
Meeting of the City Council of September 18, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Smith, seconded by Robinson to approve Minutes of the Closed Session
Meeting of the City Council of September 18, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
MAYOR PRO TEM CHAREWICZ DECLARED THAT THE CITY
COUNCIL WAS NOW RESOLVED INTO A COMMITTEE OF THE
WHOLE
FINANCE & ADMINISTRATION — Alderman Charewicz, Chair
Mayor Pro Tem Charewicz presented the Warrant Register for consideration.
Moved by Rodd, seconded by Brookman, to recommend to the City Council
approval of the October 2, 2017 — Warrant Register in the Amount of
$3,747,874.78; and further recommend that Resolution R-163-17 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Sayad, Chair
Community and Economic Development Director McMahon reviewed a
memorandum dated September 12, 2017.
The Petitioner, Babatope Adedara, requested an Amendment to the Official Des
Plaines Zoning Map to reclassify 30 N. River Road from the C-3 General
Commercial District to the I-1 Institutional District to permit a place of worship;
Major Variations under Section 12-7-5(A)7 of the 1998 Des Plaines Zoning
Ordinance, as amended, to allow: a front yard setback of 11.5 feet, when a
minimum of 50 feet is required; a side yard setback of 0 feet, when 25 feet is
required; a rear yard setback of 3 feet, when 50 feet is required; a lot coverage of
(Cont.)
Page 5 of 8 10/02/17
100%, when a maximum of 40% is permitted; a total lot area of .35 acres, when a
minimum of 2 acres is required, in the I-1 Institutional District; and a Major
Variation under Section 12-9-7 of the 1998 Des Plaines Zoning Ordinance, as
amended, to allow a total of 9 on-site parking spaces, when a minimum of 39
parking spaces are required.
The petitioners stated that the Map Amendment from the C-3 General Commercial
District to the I-1 Institutional District is necessary in order to operate a place of
worship at 30 N. River Road. They stated that their church, Fountain of Life, is
currently located at 1645 S. River Road and that they have outgrown the space.
They have had difficulty finding a new site in Des Plaines that meets their
requirements as well as the City's requirements. They are currently working with
surrounding property owners on parking lease agreements to make up for the lack
of parking on-site. They stated that originally, they planned to lease parking spaces
from the property to the north (1455 E. Golf Road), but that they may lease from
a different property, 1415 Redeker Road, instead.
The Planning and Zoning Board met on September 12, 2017. Three members of
the public spoke and stated that they had concerns regarding the lack of parking,
traffic, the spot zoning that would be created, and safety. One member of the public
expressed concern over what happens to the zoning when the petitioner vacates
the space (they plan to lease the space of five years). Counsel Friedman stated in
the event there is no activity for more than three months the property would revert
back to the C-3 zoning.
The Planning and Zoning Board recommended (6-0) that the City Council approve
the Map Amendment and Major Variations, subject to the following condition: the
petitioner maintain a parking lease agreement, concurrent with the leasing of the
subject property, for 30 off-site, off-street legal parking spaces that meet the
standards of Section 12-9-6 of the Zoning Ordinance and as approved by the City
of Des Plaines legal counsel.
The Community and Economic Development Department recommended approval
of the requested Map Amendment and Major Variations. They stated that a Map
Amendment would allow a place of worship to operate in a non-traditional site
that meets the growing church's needs. They also supported the proposal for shared
parking with the business to the north. Staff expressed concern over the petitioner
stating that they had not confirmed a parking lease agreement with the property to
the north, and that they are working with other property owners in the area to obtain
a parking lease agreement. Staff would need to confirm that any leased parking
spaces are legal parking spaces, per the Zoning Ordinance.
Mayor Pro Tem Charewicz would like to defer consideration of the Ordinance
until the November 6, 2017 City Council meeting to ensure the petitioner has
secured and approved parking agreements.
Mr. Adedara answered questions from the Aldermen.
Moved by Charewicz, seconded by Lysakowski, to recommend to the City Council
at the appropriate time this evening to defer approval of Map Amendment and
(Cont.)
DISCUSSION OF
REGARDING
CONDITION OF
CUMBERLAND
TRAIN STATION:
Page 6 of 8 10/02/17
Major Variation at 30 N. River Road (Case #17 -062 -V -MAP) until the
November 6, 2017 City Council Meeting. By show of hands, the vote was:
AYES: 4-Lysakowski, Robinson, Brookman, Charewicz
NAYS: 3 -Rodd, Sayad, Smith
ABSENT: 1 -Chester
Motion declared carried.
PUBLIC WORKS — Alderman Smith, Chair
At the August 21, 2017 City Council meeting, Alderman Smith requested
discussion on the condition of the Cumberland Train Station and what options are
available for the City.
Director of Public Works and Engineering Oakley explained the Cumberland
Train Station was originally constructed in 1927 by the H.M. Cornell Company
who developed the surrounding neighborhood during that time period. The original
Tudor -style station burned to the ground in 1956. The station was then replaced
with the current station.
The station is owned and maintained by Metra on Union Pacific property. The 40'
by 14' building is not ADA compliant, it does not have air conditioning, there are
no restroom facilities, and the roof, windows and doors should be replaced.
For many years, we have received complaints regarding the condition and upkeep
of the station. Metra does attempt to resolve maintenance issues and make repairs
(with Union Pacific labor) but the overall condition of the station continues to
degrade. Metra's position on the reconstruction of the station is that they receive
their capital funding from the state and the state has yet to include the agency on a
bond issue, given the state's financial situation.
Options include:
Remodeling — Metra has approximately $300,000 in operating funds available for
remodeling; however, we would have to accept ownership of the building, design
and construct the improvements, and pay for any funding shortfall. The estimated
cost for remodeling (without restroom facilities) is $400,000 to $500,000.
Reconstruction — Reconstruction of the station at a new location (approximately
100' west of the current building) is recommended in order to alleviate conflicts
between pedestrians crossing Northwest Highway, eastbound Pace buses stopping
at the Northwest Highway crosswalk, and vehicles exiting the Northwest Highway
parking lot. Reconstruction cost is estimated to start at $1.5 million and would
increase depending on station type, size, and the amenities included in the plan.
There would be additional cost for site work.
The recommendation to relocate the station west of its current location was
included in the Cumberland Station Area Transit Oriented Development Plan
(Cont.)
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-163-17
ZONING MAP
AMENDMENT
AND MAJOR
VARIATIONS/
30 N. RIVER RD:
Ordinance
Z-22-17
Page 7 of 8 10/02/17
(January 12, 2011). Short -Term and Long -Range Master Plan exhibits were
provided for review.
Discussion was held.
The station is in our City, it is a reflection on us and is not acceptable.
Moved by Smith, seconded by Rodd to direct staff to provide more information on
enforcement options against Metra, a few more price options and what the
possibility is of obtaining funds from Metra. Motion declared carried.
ENGINEERING — Alderman Lysakowski, Chair
Discussion of the Sewer Lateral Program is postponed.
MAYOR PRO TEM CHAREWICZ DECLARED THAT THE
CITY COUNCIL WAS NOW BACK IN REGULAR SESSION
Moved by Charewicz, seconded by Brookman, to concur with recommendation of
Committee of the Whole to adopt Resolution R-163-17, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $3,747,874,78. Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Smith, Charewicz
NAYS: 0 -None
ABSENT: 1 -Chester
Motion declared carried.
Discussion was held.
Mr. Adedara requested that this item not be postponed since he has already
provided a parking lease agreement to the City.
Mr. Adedara has 60 days from approval of the Ordinance to meet the conditions
of the Ordinance otherwise it will become null and void. The parking lease
agreements Mr. Adedara provided need to be reviewed.
Moved by Brookman, seconded by Sayad, to reconsider to defer approval of Map
Amendment and Major Variation at 30 N. River Road (Case #17 -062 -V -MAP)
until the November 6, 2017 City Council Meeting. Upon voice vote, the motion
was declared carried.
Moved by Sayad, seconded Rodd to defer until Ordinance Z-22-17, AN
ORDINANCE APPROVING A ZONING MAP AMENDMENT AND MAJOR
VARIATIONS FOR 30 N. RIVER ROAD, DES PLAINES, IL until the
Page 8 of 8 10/02/17
(Cont.) October 16, 2017 where it will be on first read. Upon voice vote, the motion was
declared carried.
ADJOURNMENT: Moved by Sayad, seconded by Brookman, to adjourn the meeting. Motion
declared carried. The meeting adjourned at 8:56 p.m.
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nnifer&?L. Tsala atanis — ITY CLERK
APPROVED BY ME THIS igtk