09/05/2017CALL TO
ORDER:
ROLL CALL:
CLOSED
SESSION:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS HELD
IN THE ELEANOR ROHRBACH MEMORIAL COUNCIL
CHAMBERS, DES PLAINES CIVIC CENTER, TUESDAY,
SEPTEMBER 5, 2017
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:03 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Monday, September 5, 2017.
Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Chester, and Smith. Absent: Alderman Brookman and Alderman
Charewicz. A quorum was present.
Moved by Robinson, seconded by Rodd, to enter into Closed Session to discuss
Collective Bargaining and Purchase of Property. Upon roll call, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd, Sayad,
Chester, Smith
NAYS: 0 -None
ABSENT: 1 -Brookman, Charewicz
Motion declared carried.
The City Council recessed at 6:03 p.m.
The City Council reconvened at 7:00 p.m.
Roll call indicated the following Aldermen present: Lysakowski, Robinson, Rodd,
Sayad, Chester, Smith. Absent: Alderman Brookman and Alderman Charewicz.
A quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance Wisniewski,
Director of Public Works and Engineering Oakley, Director of Community and Economic Development
McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Weiss.
PRAYER AND
PLEDGE:
CITIZEN
PARTICIPATION:
DEFER
UNFINISHED
BUSINESS
M-19-17:
The prayer was given by Cathy Seng of Bahai Community, followed by the Pledge
of Allegiance to the Flag of the United States of America.
Resident Wayne Serbin commended the City Council members for the progress
that was made during the recent Strategic Planning Sessions.
Resident Wharton Sinkler of the Des Plaines Bike and Pedestrian Advisory
Committee announced the 6th Annual Des Plaines River Trail Bike Ride will take
place on Saturday, September 9, 2017 at 10:00 am.
Resident Ronald Moore requested that guidelines be adopted for the enforcement
of drones in the city.
Moved by Rodd, seconded by Smith, to defer Unfinished Business, Ordinance
M-19-17, An Ordinance Amending Chapter 1 of Title 6 of the City code Regarding
the Keeping of Chickens until the September 18, 2017 City Council Meeting.
Hand vote indicated the vote was:
(Cont.)
Page 2 of 6 9/05/17
AYES: 2 -Rodd, Smith
NAYS: 4-Lysakowski, Robinson, Sayad, Chester
ABSENT: 2 -Brookman, Charewicz
Motion failed.
MOVE M-19-17 TO Moved by Sayad, seconded by Chester, to move Ordinance M-19-17, An
THE BUILDING Ordinance Amending Chapter 1 of Title 6 of the City code Regarding the Keeping
COMMITTEE: of Chickens to the Building Committee. Hand vote indicated the vote was:
AYES: 5-Lysakowski, Robinson, Sayad,
Chester, Smith
NAYS: 1 -Rodd
ABSENT: 2 -Brookman, Charewicz
Motion declared carried.
CONSENT
AGENDA:
Moved by Sayad, seconded by Robinson, to establish the Consent Agenda except
for items 1, la and 3 and 3a. Motion declared carried.
Moved by Robinson, seconded by Rodd, to approve the Consent Agenda. Upon
roll call, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd, Sayad,
Chester, Smith
NAYS: 0 -None
ABSENT: 2 -Brookman, Charewicz
Motion declared carried.
Minutes were approved; Appointments and Reappointments were approved;
Resolutions R-148-17, R-145-17 were adopted.
APPROVE Alderman Chester requested this item be removed from the Consent Agenda.
PAYMENT
ORANGE Alderman Chester inquired as to what consisted of the $140.00 an hour labor rate
CRUSH/ from Orange Crush, LLC. Director of Public Works and Engineering Oakley
EMERGENCY explained the rate was the overtime rate for the labors to install the temporary flood
TEMPORARY wall along the Des Plaines River from Oakwood to Thacker.
FLOOD WALL:
Consent Moved by Chester, seconded by Sayad, to concur with Staff recommendation to
Agenda approve Payment to Orange Crush, LLC, 321 Center Street, Hillside, IL 60162 in
the Not -to -Exceed Amount of $36,937.50. Budgeted Funds — Sewer Systems,
Resolution Miscellaneous Contractual Service; and further recommend to adopt Resolution
R-151-17 R-151-17, A RESOLUTION RATIFYING AN EMERGENCY PROCUREMENT
AND APPROVING AN EXPENDITURE FOR AN EMERGENCY
TEMPORARY FLOOD WALL. Upon roll call, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd, Sayad,
Chester, Smith
NAYS: 0 -None
ABSENT: 2 -Brookman, Charewicz
Motion declared carried.
EXTEND
CONRACT/
SNOW
PLOWING/
G&L
CONTRACTORS:
Consent
Agenda
Resolution
R-148-17
APPROVE TASK
ORDER NO. 1
ENG. SVCS/
SPACECO:
Consent
Agenda
Resolution
R-150-17
APPROVE APPT./
BOARD OF FIRE
& POLICE
COMMISSIONERS
Consent
Agenda
Page 3 of 6 9/05/17
Moved by Robinson, seconded by Rodd, to concur with Staff recommendation to
approve Extension of Contractual Snow Plowing Contract for the 2017/2018 Snow
Season Pursuant to Pricing Submitted in 2014 from G&L Contractors, Inc.,
7401 North St. Louis Avenue, Skokie, IL in the Amount of $100,000 for 2017 and
$100,000 for 2018. Budgeted Funds — Street Maintenance/Miscellaneous
Contractual Services; and further recommend to adopt Resolution R-148-17, A
RESOLUTION WAIVING THE BIDDING REQUIREMENTS AND
APPROVING AN AGREEMENT WITH G&L CONTRACTORS, INC., FOR
SNOW REMOVAL SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
Alderman Chester requested this item be removed from the Consent Agenda.
Alderman Chester requested clarification as to the need for additional Engineering
Services from SPACECO. Director of Public Works and Engineering Oakley
explained due to staff turnover, additional Engineering Services are need on a
temporary basis to provide services primarily for the 2017 Capital Improvement
Construction Program. The request is for an amount not to exceed $108,000.
Moved by Chester, seconded by Rodd, to concur with Staff recommendation to
approve Task Order No. 1 for SPACECO, Inc., 9575 West Higgins Road,
Rosemont, IL to Provide 2017 Capital Improvement Program Construction
Observation Services in the not -to -exceed amount of $108,000. Budgeted Funds
— Capital Projects; and further recommend to adopt R-150-17, A RESOLUTION
APPROVING TASK ORDER NO. 1 WITH SPACECO, INC. FOR
CONSTRUCTION ENGINEERING SERVICES. Upon roll call, the vote was:
AYES: 6-Lysakowski, Robinson, Rodd, Sayad,
Chester, Smith
NAYS: 0 -None
ABSENT: 2 -Brookman, Charewicz
Motion declared carried.
Moved by Robinson, seconded by Rodd, to approve the August 21, 2017
Appointment of Thomas Green to the Board of Fire and Police Commissioners,
Term to Expire 4/30/2020. Motion declared carried as approved unanimously
under Consent Agenda.
APPROVE APPTS./ Moved by Robinson, seconded by Rodd to approve the August 21, 2017
Appointments of Umair Qadeer (Term to Expire 6/30/2019) and Nicholas
Harkovich (Term to Expire 6/30/2020) to the Library Board of Trustees. Motion
declared carried as approved unanimously under Consent Agenda.
LIBRARY
BOARD:
Consent
Agenda
APPROVE APPT./
PLANNING &
ZONING BOARD:
Moved by Robinson, seconded by Rodd, to approve the August 21, 2017
Appointment of Rebecca Fowler to the Planning & Zoning Board, Term to Expire
Consent
Agenda
(Cont.)
Page 4 of 6 9/05/17
4/30/2018. Motion declared carried as approved unanimously under Consent
Agenda.
APPROVE APPTS./ Moved by Robinson, seconded by Rodd to approve August 21, 2017
Reappointments of Bruce Lester, Denise Hudec, and Vincent Rangel to the Library
Board of Trustees, Terms to Expire 6/30/2020. Motion declared carried as
approved unanimously under Consent Agenda.
LIBRARY
BOARD:
Consent
Agenda
APPROVE APPTS./
PLANNING &
ZONING BOARD:
Consent
Agenda
APPROVE
MINUTES:
Consent
Agenda
APPROVE
INTERNATIONAL
ASSOCIATION OF
FIREFIGHTERS
LOCAL 4211
BARGAINING
AGREEMENT/
JANUARY 2017 —
DECEMBER 2020:
Consent
Agenda
Resolution
R-145-17
WARRANT
REGISTER:
Moved by Robinson, seconded by Rodd to approve August 21, 2017
Reappointments of Joseph Catalano and Steve Bader to the Planning & Zoning
Board, Terms to Expire 4/30/2020. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Robinson, seconded by Rodd to approve Minutes of the Regular
Meeting of the City Council of August 21, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Rodd to approve Minutes of the Closed Session
Meeting of the City Council of August 21, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Robinson, seconded by Rodd, to concur with Staff recommendation to
approve Collective Bargaining Agreement with the Des Plaines Professional
Firefighters Union — International Association of Firefighters (IAFF) Local 4211
from January 1, 2017 — December 31, 2020; and further recommend to adopt
Resolution R-145-17, A RESOLUTION APPROVING A FOUR-YEAR
COLLECTIVE BARGAINING AGREEMENT WITH THE DES PLAINES
PROFESSIONAL FIREFIGHTERS UNION — INTERNATIONAL
ASSOCIATION OF FIREFIGHTERS LOCAL 4211. Motion declared carried as
approved unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Charewicz, Chair
Alderman Sayad presented the Warrant Register for consideration.
Moved by Smith, seconded by Chester, to recommend to the City Council approval
of the September 5, 2017 — Warrant Register in the Amount of $4,626,400.48; and
(Cont.)
DISCUSSION/
NEW PROCESS
TO DISBURSE
SOCIAL SERVICE
FUNDS:
CONSIDERATION
OF $5,000
CONTRIBUTION
FOR THE
TRAVELING
VIETNAM WALL:
NEW BUSINESS:
WARRANT
REGISTER:
Page 5 of 6 9/05/17
further recommend that Resolution R-149-17 be adopted at appropriate time this
evening. Motion declared carried.
COMMUNITY SERVICES — Alderman Chester, Chair
Alderman Chester requested that the Health and Human Services (HHS) staff
present to the City Council the process they use to allocate funds to social service
agency applicants.
Jeanine Stricker, Social Worker with the HHS Department, explained there was
$150,000 in funds available for 2017, in which 36 agencies were considered for
funding. In the past, the applicant's application was reviewed to determine the
number of Des Plaines clients served, the number of referrals by HHS, their
funding resources and their recent history of funding.
This year, a five -category points system was created based on the following
criteria: the number of Des Plaines residents served in the program, the percentage
of Des Plaines Clients served, the program budget, staff performance feedback,
and if the agency provides a particular type of service. The Social Service Funding
State Budget Impact was also considered.
The HHS Department worked with the Finance Department as to how to distribute
the $150,000 in funding and provided the results in a Distribution of Funds table.
Alderman Chester thanked Ms. Stricker for providing an empirical approach to
calculating the distribution of funding.
Alderman Chester explained Des Plaines will be hosting the Vietnam moving wall
and mobile education center and would like the city to authorize a $5,000 or
alternate monetary donation to the VFW for the associated expenses.
Alderman Chester thanked Alderman Brookman for her effort in securing an
approximate $15,000 donation from Rivers Casino for the event.
Keith Renner of the Des Plaines VFW Post 2992 informed the Council members
the cost to bring the wall and museum is over $9,000. In addition, there are
numerous other associated costs. There are actually four other organizations
involved and the committee responsible is the Vietnam Wall Committee.
Moved by Robinson to amend Resolution R-146-17 to replace $5,000 with
$15,000, seconded by Sayad; and further recommend that Resolution R-146-17 be
adopted at appropriate time this evening. Motion declared carried.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
BACK IN REGULAR SESSION
Moved by Sayad, seconded by Chester, to concur with recommendation of
Committee of the Whole to adopt Resolution R-149-17, BE IT RESOLVED BY
(Cont.)
Resolution
R-149-17
APPROVE
CONTRIBUTION
FOR HOSTING
THE VIETNAM
MOVING WALL:
Resolution
R-146-17
Page 6 of 6 9/05/17
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $4,626,400.48. Upon roll call, the vote was:
AYES: 6-Lyasakowski, Robinson, Rodd, Sayad,
Chester, Smith
NAYS: 0 -None
ABSENT: 2 -Brookman, Charewicz
Motion declared carried.
Moved by Chester, seconded by Robinson, to concur with recommendation of
Committee of the Whole to adopt Resolution R-146-17 as amended, A
RESOLUTION APPROVING A CONTRIBUTION FOR HOSTING THE
VIETNAM MOVING WALL AND MOBILE EDUCATION CENTER. Upon
roll call, the vote was:
AYES: 6-Lyasakowski, Robinson, Rodd, Sayad,
Chester, Smith
NAYS: 0 -None
ABSENT: 2 -Brookman, Charewicz
Motion declared carried.
ADJOURNMENT: Moved by Robinson, seconded by Sayad, to adjourn the meeting. Motion declared
carried. The meeting adjourned at 8:02 p.m.
APPROVED BY ME THIS
4,w la aT[.
Dura Fast — DEPUTY CITY CLERK