05/15/2017CALL TO
ORDER:
ROLL CALL:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, MAY 15, 2017
The regular meeting of the City Council of the City of Des Plaines, Illinois,
was called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Monday,
May 15, 2017.
Roll call indicated the following Aldermen present: Lysakowski, Robinson,
Rodd, Sayad, Brookman, Chester, Smith. Absent: Alderman Charewicz. A
quorum was present.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Public Works and Engineering Oakley, Community and Economic
Development McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman.
CLOSED
SESSION:
PRAYER AND
PLEDGE:
Moved by Sayad, seconded by Brookman, to enter into Closed Session to
discuss Collective Bargaining, Property Acquisition, and Pending Litigation.
Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:14 p.m.
Roll call indicated the following Aldermen present: Lysakowski, Robinson,
Rodd, Sayad, Brookman, Chester, and Smith. Absent: Alderman Charewicz.
A quorum was present.
The opening prayer was given by Captain David Martinez of the Salvation
Army, followed by the Pledge of Allegiance to the Flag of the United States of
America.
CITIZEN Coast Guard Auxiliary Representative Tim Darrey announced
PARTICIPATION: May 20-26, 2017 is National Safe Boating Week.
CONSENT
AGENDA:
Moved by Sayad, seconded by Robinson, to establish the Consent Agenda.
Motion declared carried.
Moved by Brookman, seconded by Sayad, to approve the Consent Agenda.
(Cont.)
APPROVE
AGMT/ IL
STATE TOLL
HWY
AUTHORITY/
ELGIN O'HARE
WESTERN ACCESS
Consent
Agenda
Resolution
R-88-17
APPROVE AGMT/
PACE/BUS
TRACKER SIGN
1501 MINER
STREET:
Consent
Agenda
Resolution
R-89-17
AWARD BID/
2017 CIP
CONCRETE
IMPRVMTS/
PUBLIC WORKS
DEPT:
Consent
Agenda
Resolution
R-90-17
AWARD BID/
2017 CIP
Page 2 of 9 5/15/17
Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
Minutes were approved; Staff recommendation and requests were approved;
Resolutions R-88-17, R-89-17, R-90-17, R-91-17, R-92-17, R-93-17, R-94-17,
R-95-17, R-96-17 and R-97-17 were adopted.
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to approve an Intergovernmental Agreement with the Illinois
State Toll Highway Authority for the improvements associated with the Elgin -
O'Hare Western Access Project; and further recommend to adopt Resolution
R-88-17, A RESOLUTION APPROVING AN AGREEMENT WITH THE
ILLINOIS STATE TOLL HIGHWAY AUTHORITY FOR
IMPROVEMENTS ASSOCIATED WITH THE ELGIN O'HARE WESTERN
ACCESS PROJECT. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to approve an agreement with PACE to allow for the
installation and maintenance of a Bus Tracker Sign at 1501 Miner Street; and
further recommend to adopt Resolution R-89-17, A RESOLUTION
APPROVING A CONTRACT WITH PACE FOR THE INSTALLATION
AND MAINTENANCE OF A BUS TRACKER SIGN. Motion declared
carried as approved unanimously under Consent Agenda
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to award bid for the 2017 CIP Concrete Improvements to
second lowest bidder Sumit Construction, 4150 W. Washington Avenue,
Chicago, IL in the amount of $1,863,881.00 (Budgeted Funds — Motor Fuel
Tax, CDBG, and Capital Projects Funds); and further recommend to adopt
Resolution R-90-17, A RESOLUTION APPROVING AN AGREEMENT
WITH SUMIT CONSTRUCTION FOR CONCRETE AND ALLEY
IMPROVEMENTS AS PART OF THE 2017 CAPITAL IMPROVEMENT
PROGRAM. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Brookman, seconded by Sayad, to concur with Staff recommendation
to award bid for the 2017 CIP Contract A — Street and Utility Improvements
(Cont.)
STREET AND
UTILITY/PUBIC
WORKS DEPT:
Consent
Agenda
Resolution
R-91-17
AWARD BID/
2017 CIP
STREET
IMPRVMTS/
PUBLIC WORKS
DEPT:
Consent
Agenda
Resolution
R-92-17
APPROVE TASK
ORDER/
STREET &
UTILITY
IMPRVMNTS/
PUBLIC WORKS
DEPT:
Consent
Agenda
Resolution
R-93-17
PURCHASE/
2017 FORD
PICK-UP
TRUCK/
PUBLIC WORKS
DEPT:
Consent
Agenda
Resolution
R-94-17
Page 3 of 9 5/15/17
Project to low bidder Martam Construction, Inc., 1200 Gasket Drive, Elgin IL
in the amount of $3,825,553.40 (Budgeted Funds — Capital Projects and Water
Funds); and further recommend to adopt Resolution R-91-17, A RESOLUTION
APPROVING A CONSTRUCTION CONTRACT WITH MARTAM
CONSTRUCTION, INC. FOR THE 2017 CAPITAL IMPROVEMENT
PROJECT STREET AND UTILITY IMPROVEMENTS, CONTRACT A.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to award bid for the 2017 CIP Contract C Street Improvements
to low bidder Orange Crush, LLC, 321 South Center Street, Hillside, IL 60162
in the amount of $1,328,257.00 (Budgeted Funds — Capital Projects Fund); and
further recommend to adopt Resolution R-92-17, A RESOLUTION
APPROVING AN AGREEMENT WITH ORANGE CRUSH, LLC FOR
STREET IMPROVEMENTS AS PART OF THE 2017 CAPITAL
IMPROVEMENT PROJECT, CONTRACT C. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to approve Task Order No. 8 for Construction Engineering
Services from SPACECO, Inc., 9575 W. Higgins Road, Suite 700, Rosemont,
IL in an Amount of $94,000.00 for the 2017 CIP Contract A — Street and Utility
Improvements Project (Budgeted Funds — Capital Projects Fund); and further
recommend to adopt Resolution R-93-17, A RESOLUTION APPROVING
TASK ORDER NO. 8 WITH SPACECO, INC., FOR CONSTRUCTION
ENGINEERING SERVICES. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to approve the purchase of a 2017 Ford F-350 Pick -Up Truck
with Service Body through the Suburban Purchasing Cooperative Contract
#144 from Landmark Ford, 2401 Prairie Crossing Drive, Springfield, IL, 62711
in the Amount of $56,930 (Budgeted Funds - Vehicle Replacement Fund); and
further recommend to adopt Resolution R-94-17, A RESOLUTION
AUTHORIZING THE PURCHASE OF A 2017 FORD F-350 PICK-UP
TRUCK WITH A LOW ROOF SERVICE BODY FROM LANDMARK
FORD OF SPRINGFIELD, IL. Motion declared carried as approved
unanimously under Consent Agenda.
AWARD BID/
DEWATERING
PUMP/PUBLIC
WORKS DEPT:
Consent
Agenda
Resolution
R-95-17
AWARD BID/
2017 CRACK
SEALING/
PUBLIC WORKS
DEPT:
Consent
Agenda
Resolution
R-96-17
PURCHASE/
TWO TRUCKS/
PUBLIC WORKS
DEPT:
Consent
Agenda
Resolution
R-97-17
ADVERTISE
BID/CITY
HALL ENTRY
DOOR
RENOVATION:
Consent
Agenda
APPROVE
MINUTES:
Consent
Agenda
Page 4 of 9 5/15/17
Moved by Brookman, seconded by Sayad, to concur with Staff recommendation
to award bid for the Purchase and Delivery of One 12 -Inch Dewatering Pump
per specifications to BBA Pumps, Inc., P.O. Box 457, Huger, SC, 29450 in the
Amount of $81,691.82 (Budgeted Funds - Sewer Systems Equipment Fund); and
further recommend to adopt Resolution R-95-17, A RESOLUTION
AUTHORIZING THE PURCHASE OF A DEWATERING PUMP FROM
BBA PUMPS, INC. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Brookman, seconded by Sayad, to reject Proposal from Patriot
Pavement Maintenance and award bid for 2017 Crack Sealing Contract to the
lowest responsible bidder, Denler, Inc. 19148 S. 104th Avenue, Mokena, IL
60448, in the not -to -exceed amount of $30,000 (Budgeted Funds - Motor Fuel
Tax Fund); and further recommend to adopt Resolution R-96-17, A
RESOLUTION APPROVING AN AGREEMENT WITH DENLER, INC.,
FOR THE SEALING OF CRACKS ON VARIOUS ROADS WITHIN THE
CITY OF DES PLAINES. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Brookman, seconded by Sayad, to approve purchase of two (2) Ford
F-450 Trucks with related equipment through the Suburban Purchasing
Cooperative Contract #145 from Currie Motors, 9423 W. Lincoln Highway,
Frankfort, IL 60423 in the Amount of $121,696.00 (Budgeted Funds - Vehicle
Replacement Fund); and further recommend to adopt Resolution R-97-17, A
RESOLUTION AUTHORIZING THE PURCHASE OF TWO 2017 FORD
F-450 PICK-UP TRUCKS WITH DUMP BODIES FROM CURRIE
MOTORS. Motion declared carried as approved unanimously under Consent
Agenda.
Moved by Brookman, seconded by Sayad, to concur with Staff
recommendation to authorize the City Clerk to advertise for bid the City Hall
Entry Door Renovation Project. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to approve Minutes of the Regular
Meeting of the City Council of May 1, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Sayad, to approve Minutes of the Closed
Session Meeting of the City Council of May 1, 2017. Motion declared carried
as approved unanimously under Consent Agenda.
2017-2019
COMMITTEE recommendations of Appointments and Designation of Chairs.
ASSIGNMENTS:
Page 5 of 9 5/15/17
REPORT OUT BY COMMITTEE ON COMMITEES
Alderman Smith and Alderman Sayad, as co-chairs, presented
DESIGNATING
CHAIRS, VICE -
CHAIRS AND
MEMBERS OF
COMMITTEES:
Consent
Agenda
Resolution
R-100-17
2017-2019 COMMITTEE ASSIGNMENTS
BUILDING CODE
Robinson, Chairman
Lysakowski, Vice -Chair
Smith, Member
COMMUNITY SERVICES
Chester, Chairman
Charewicz, Vice -Chair
Robinson, Member
COMMUNITY DEVELOPMENT
Sayad, Chairman
Rodd, Vice -Chair
Chester, Member
ENGINEERING
Lysakowski, Chairman
Chester, Vice -Chair
Charewicz, Member
FINANCE & ADMINISTRATION LEGAL & LICENSING
Charewicz, Chairman
Sayad, Vice -Chair
Brookman, Member
PUBLIC SAFETY
Rodd, Chairman
Robinson, Vice -Chair
Lysakowski, Member
Brookman, Chairman
Smith, Vice -Chair
Sayad, Member
PUBLIC WORKS
Smith, Chairman
Brookman, Vice -Chair
Rodd, Member
Moved by Smith, seconded by Sayad, to recommend approval of 2017-2019
Committee Assignments; and further recommend to adopt Resolution
R-100-17, A RESOLUTION DESIGNATING THE CHAIRS, VICE -CHAIRS
AND MEMBERS OF THE STANDING COMMITTEES OF THE DES
PLAINES CITY COUNCIL. Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
WARRANT
REGISTER:
AMENDMENT TO
FINAL PUD/
2550 E DEMPSTER
STREET:
MAP
AMENDMENT
AND FINAL
PUD/1200 E GOLF
ROAD:
Page 6 of 9 5/15/17
FINANCE & ADMINISTRATION — Alderman Charewicz, Chair
As Vice -Chair Alderman Sayad presented the Warrant Register. Moved by
Smith, seconded by Rodd, to recommend to the City Council approval of the
May 15, 2017 — Warrant Register, in the total amount of $3,766,712.97; and
further recommend that Resolution R-99-17 be adopted at appropriate time this
evening. *Alderman Sayad recommended approval of the items on the warrant
register excluding all Holland & Knight Motion invoices because he feels that
the- city can do better with an in-house attorney and save money. Motion
declared carried.
COMMUNITY DEVELOPMENT — Alderman Sayad, Chair
Economic Development Coordinator Pruss reviewed her memo of
April 25, 2017. Mr. Mark Lurvey of Lurvey Landscape Supply & Garden
Center filed an application requesting an amendment to a previously approved
final planned unit development at 2550 E Dempster Street to permit the
removal of a planned office building and an increase in a proposed 6,225 square
foot greenhouse by 7,885, for a total of 14,110 square feet, in the C-3 General
Commercial District.
Ms. Pruss presented the Site Layout/Proposed PUD Plat. Staff and the PZB
recommend approval of the request with no conditions.
Alderman Brookman questioned Staff as to why the proper Planned Unit
Development (PUD) process was not followed. The office building has already
been removed and during the original agreement in 2010 it was noted the office
building would remain. The matter of removing the office building should have
been brought to City Council for approval.
Economic Development Director McMahon explained this the building permit
to demolish the building was an oversite by staff and issued in error.
Alderman Brookman requested Staff recommendations to prohibit an error like
this from occurring in the future.
Petitioner Mark Lurvey answered questions from the Aldermen.
Alderman Sayad requested a meeting with Staff to discuss this item. Alderman
Sayad made a motion to defer this item until June 5, seconded by Alderman
Brookman. Alderman Robinson and Alderman Smith did not agree. Motion
declared carried.
Economic Development Coordinator Pruss reviewed her memo of
April 26, 2017. Mr. Bernard Tameling filed an application requesting a Map
Amendment from the I-1 Institutional District to the M-2 General
Manufacturing District for 1200 E Golf Rd. The applicant is requested that the
property be rezoned to M-2 with Planned Unit Development approval to render
(Cont.)
Page 7 of 9 5/15/17
the existing nonconforming setbacks conforming, and to permit auto repair,
auto body repair, commercial truck parking, contractor storage yards, machine
shops, and welding shops as permitted uses on site.
Ms. Pruss presented a Site Layout/Proposed PUD Plat and a history of the
property.
The PZB recommended that the City Council approve the map amendment
from I-1 to M-2, and the final PUD subject to the following condition:
1. The existing contractor's storage yards located at the north end of the
property shall be allowed as a permitted use. (The Commercial truck
parking request has been removed).
Staff recommends the requested approval of the M-2 zoning; however, Staff
recommends to deny the PUD exceptions so the property becomes conforming
with respect to use but remains nonconforming with respect to site design. This
is so if the property were to be re -developed it would be developed under the
M-2 Zoning.
Staff further recommended should the City Council approve the requested
PUD, it was recommended that such approval be subject to the following
conditions:
1. The existing contractor's storage yards should not be made a permitted
use, but should remain as a nonconforming use and require future
conditional use approval for any change in occupant.
Staff answered questions from the Aldermen.
Petitioner Tameling and Attorney Gregory Dose answered questions from the
Aldermen.
Following discussion, moved by Sayad, seconded by Brookman, to direct Staff
to prepare an Ordinance rezoning 1200 E Golf Road from 1-1 to M-2, and to
approve the requested PUD exceptions and allow auto repair, machine shops
and contractor's yards as permitted uses. Motion declared carried.
PUBLIC SAFETY — Alderman Rodd, Chair
CHANGE At its May 1, 2017 meeting, the Public Safety Committee approved the Foreign
ORDER/FIRE Fire Insurance Tax Board's (FFITB) appeal of the Fire Chief's and City
DEPT./FRONT Managers denials to add, at the FFITB expense, a front Suction hose, piping
SUCTION ON and vehicle modifications in the amount of $6,521.
FIRE PUMPER:
Moved by Sayad, seconded by Chester, to recommend to the City Council
approval of the Execution of Change Order to the Contract with Pierce
Manufacturing of Appleton, Wi for the addition of a Front Suction of the Fire
Pumper- Currently under Construction; and further recommend that Resolution
R-98-17 he adopted at appropriate time this evening.
Page 8 of 9 5/15/17
COMMUNITY SERVICES — Alderman Chester, Chair
PATRIOT ACRES Alderman Chester reported, despite the City's opposition, the Cook County
Board Commissioners approved Patriot Acres request for a compost facility at
9800 E Central Road.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-99-17
ORDINANCE
Z-14-17
AMENDMENT TO
FINAL PUD/
2550 E DEMPSTER
STREET:
CHANGE
ORDER/PIERCE
MANF./PUMPER
FIRE APPARATUS
Resolution
R-98-17
The City will monitor the permits issued by the Metropolitan Water
Reclamation District (MWRD) and Illinois Environmental Protection Agency
(IEPA) to Patriot Acres to ensure the compost owners are in compliance. The
City also intends to enact more stringent odor and overweight truck ordinances.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW BACK IN REGULAR SESSION
Moved by Sayad, seconded by Rodd, to concur with recommendation of
Committee of the Whole to adopt Resolution R-99-17, Warrant Register in the
total amount of $3,766,712.97. *Alderman Sayad votes yes on the items on the
warrant register excluding all Holland & Knight invoices because he feels that
the city can do better with an in-house attorney and save money. Motion
declared carried. Upon roll call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, *Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
This item is deferred until June 5, 2017.
Moved by Rodd, seconded by Brookman, to concur with recommendation of
Committee of the Whole to adopt Resolution R-98-17, A RESOLUTION
APPROVING CHANGE ORDER NO. 1 TO A PURCHASE CONTRACT
BETWEEN THE CITY OF DES PLAINES AND PIERCE
MANUFACTURING FOR THE PURCHASE OF A PUMPER FIRE
APPARATUS in the amount of $6,521. Motion declared carried. Upon roll
call, the vote was:
AYES: 7-Lysakowski, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
Page 9 of 9 5/15/17
ADJOURNMENT: Moved by Rodd, seconded by Brookman, to adjourn the meeting. Motion
declared carried. The meeting adjourned at 8:43 p.m.
j
r L. Talapa
APPROVED BY ME THIS _41-1(----
— CITY CLERK