05/01/2017MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
MONDAY, MAY 1, 2017
CALL TO The regular meeting of the City Council of the City of Des Plaines, Illinois, was
ORDER: called to order by Mayor Bogusz at 6:30 p.m. in the Eleanor Rohrbach
Memorial Council Chambers, Des Plaines Civic Center on Monday, May 1,
2017.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Assistant Director of Public Works and Engineering Duddles, Community and Economic
Development McMahon, Fire Chief Wax, Police Chief Kushner, and General Counsel Friedman.
EXECUTIVE
SESSION:
Moved by Robinson, seconded by Rodd, to enter into Closed Session to discuss
Personnel. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENABSENT: 0 -None
T: \ 1 . V 1 VlIV
Motion declared carried.
The City Council recessed at 6:31 p.m.
The City Council reconvened at 7:13 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz. A quorum was
present.
PRAYER AND The opening prayer was given by Pastor Gary Houdek of the Golf Road
PLEDGE: Baptist Church, followed by the Pledge of Allegiance to the Flag of the United
States of America.
PROCLAMATIONS: Mayor Bogusz presented a Proclamation to Mr. Luis Rivas proclaiming
Saturday, May 13, 2017 as Letter Carrier's Food Drive Day. Mr. Rivas
announced this is the 25`'' Anniversary of the Letter Carriers Food Drive.
Mayor Bogusz presented a Proclamation to Ms. Shari Caine of the Des Plaines
History Center for the Center's 50`'' Anniversary. Ms. Caine explained the
History Center has been in existence since 1967 and invited everyone to stop
by to view various exhibits or take a tour.
Page 2 of 9 5/01/17
Mayor Bogusz presented a Proclamation to City Clerk Gloria Ludwig and
incoming City Clerk Jennifer Tsalapatanis declaring the week of May 7
through 13, 2017 as Municipal Clerks Week. City Clerk Ludwig described the
duties of a Municipal Clerk and extended appreciation for all Municipal
Clerks.
CITIZEN Resident Erin Doerr, Des Plaines Youth Commission Commissioner,
PARTICIPATION: distributed cards that students made and passed out as part of a National Pay -
it -Forward initiative. Students from District 62, Maine East High School and
Maine West High School wrote various kind messages to show their
appreciation for those who they deal with on a regular basis. Veterans,
Crossing Guards, Police and Fire Department personnel all received cards.
CONSENT
AGENDA:
Resident Brian Burkross, addressed the City Council to comment on a
past ethical issue and expressed well wishes for the outgoing elected
officials.
Moved by Rodd, seconded by Haugeberg, to establish the Consent Agenda
except for Items 4, 4a, and 8. Motion declared carried.
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Minutes were approved; Resolutions R-76-17, R-77-17, R-78-17, R-83-17, and
R-84-17 were adopted. Ordinance M-10-17 was adopted.
APPROVE Moved by Rodd, seconded by Haugeberg to concur with Staff
CONTRACT/ recommendation to approve a three-year contract renewal for the Freedom
WEBQA/FOIA of Information Act (FOIA) Public Records Tracking Software System with
SOFTWARE: WebQA, 900 S Frontage Road, Woodridge, IL in the amount of $15,660;
Consent and further recommend to adopt Resolution R-76-17, A RESOLUTION
Agenda APPROVING AN AMENDMENT OF THE CONTRACT WITH WEBQA,
INC., FOR FREEDOM OF INFORMATION ACT PUBLIC RECORDS
Resolution TRACKING SOFTWARE. Motion declared carried as approved
R-76-17 unanimously under Consent Agenda.
APPROVE Moved by Rodd, seconded by Haugeberg to concur with Staff recommendation
PURCHASE/ to approve purchase of a 2017 Ford F-350 Pick-up truck through the Suburban
CURRIE Purchasing Cooperative Contract #143 from Currie Motors, 9423 W. Lincoln
MOTORS/2017 Highway, Frankfort, IL in the amount of $38,883; and further recommend to
FORD PICK-UP: adopt Resolution R-77-17, A RESOLUTION AUTHORIZING THE
Consent PURCHASE OF A 2017 FORD F-350 PICK-UP TRUCK FROM CURRIE
Agenda MOTORS OF FRANKFORT, ILLINOIS. Motion declared carried as approved
unanimously under Consent Agenda.
(Cont.)
Resolution
R-77-17
APPROVE
AGMT/
ANDERSON
ELEVATOR/
ELEVATOR
MAINTENANCE:
Consent
Agenda
Resolution
R-78-17
PURCHASE/
PUBLIC
WORKS/TWO
FIVE -TON
TRUCKS:
Resolution
R=79-17
AWARD BID/
2017 CIP
CONTACT B —
STREET &
UTILIY
IMPRVMTS./
MARTAM
CONST.:
Consent
Agenda
Resolution
R-83-17
Page 3 of 9 5/01/17
Moved by Rodd, seconded by Haugeberg to concur with Staff
recommendation to approve, in the best interest of the City, the Elevator
Maintenance Service Agreement with Anderson Elevator, 2801 S 19th Avenue,
Broadview, IL in the 2017-18 yearly amount of $13,584 with two additional
mutually agreed upon yearly extensions; and further recommend to adopt
Resolution R-78-17, A RESOLUTION APPROVING AN AGREEMENT
WITH ANDERSON ELEVATOR CO., FOR ELEVATOR MAINTENANCE
SERVICES. Motion declared carried as approved unanimously under Consent
Agenda.
Alderman Sayad requested that this Item be removed from Consent Agenda.
Staff answered questions from Alderman Sayad regarding the life span of the
vehicles.
Moved by Sayad, seconded by Smith, to concur with Staff recommendation to
approve the purchase of two five -ton trucks per specifications from sole bidder
Northwest Freightliner, 2120 Rand Road, Palatine, IL in the amount of
$327,075; and further recommend to adopt Resolution R-79-17, A
RESOLUTION APPROVING AN AGREEMENT WITH NORTHWEST
TRUCKS, INC., FOR THE PURCHASE OF TWO (2) FIVE -TON DUMP
TRUCKS. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Rodd, seconded by Haugeberg to concur with Staff recommendation
to award bid of the 2017 CIP Contract B — Street and Utility Improvements
project to low bidder Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL
in the amount of $3,658,889; and further recommend to adopt Resolution R-83-
17, A RESOLUTION APPROVING AN AGREEMENT WITH MARTAM
CONSTRUCTION, INC., FOR THE CONSTRUCTION OF
IMPROVEMENTS AS PART OF THE 2017 CAPITAL IMPROVEMENT
PROGRAM STREET AND UTILITY IMPROVEMENTS. Motion declared
carried as approved unanimously under Consent Agenda.
AWARD BID/
2017 CIP
CONTACT B —
CONST. ENG.
SERVICES/
CHASTAIN &
ASSOC.:
Consent
Agenda
Resolution
R-84-17
Page 4 of 9 5/01/17
Moved by Rodd, seconded by Haugeberg to concur with Staff
recommendation to award contract for the 2017 Capital Improvement Program
Contract B Construction Engineering Services to Chastain & Associates, LLC,
120 Center Court, Schaumburg, IL in an amount not -to -exceed $78,972; and
further recommend to adopt Resolution R-84-17, A RESOLUTION
APPROVING AN AGREEMENT WITH CHASTAIN & ASSOCIATES,
LLC FOR PROFESSIONAL CONSTRUCTION ENGINEERING
SERVICES FOR THE 2017 CAPITAL IMPROVEMENT PROGRAM
STREET AND UTILITY IMPROVEMENTS, CONTRACT B. Motion
declared carried as approved unanimously under Consent Agenda.
ORDINANCE Moved by Rodd, seconded by Haugeberg, to adopt Ordinance M-10-17, AN
M-10-17 ORDINANCE AMENDING THE DES PLAINES CITY CODE TO REFLECT
AMEND CITY THE CONSOLIDATION OF THE DES PLAINES EMERGENCY
CODE/ TELEPHONE SYSTEM BOARD WITH THE WHEELING EMERGENCY
CONSOLIDATE TELEPHONE SYSTEM BOARD. Motion declared carried as approved
DES PLAINES unanimously under Consent Agenda.
ETSB WITH
WHEELING
ETSB:
Consent
agenda
ORDINANCE Aldennan Chester requested that this Item be removed from Consent
Z-34-16 AMEND Agenda.
SUBDIVISION
REGULATIONS Community and Economic Development Director McMahon reviewed a
/DEDICATION Memorandum dated April 3, 2017 regarding a Text Amendment to Title 13 to
OF PARK provide Dedication of Park Lands or Fees In -Lieu -Of. This City initiated Text
LANDS OR Amendment is proposed to amend the Subdivision Regulations to add a fourth
PYMT. OF FEE chapter requiring dedication of park land for new residential development or
IN -LIEU OF: payment of cash in -lieu of land dedication.
Community and Economic Development Director McMahon answered
questions from the Aldermen.
Moved by Chester, seconded by Sayad to concur with Staff recommendation to
adopt Ordinance Z-34-16, AN ORDINANCE AMENDING THE CITY'S
SUBDIVSION REGULATIONS TO REQUIRE DEDICATION OF PARK
LANDS OR PAYMENT OF A FEE IN -LIEU -OF SUCH DEDICATION.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
APPROVE
MINUTES:
Consent
Agenda
APPROVE
CLOSED SESSION
MINUTES:
Consent
Agenda
WARRANT
REGISTER:
Resolution
R-80-17
BUSINESS
ASSISTANCE
GRANT/ 1525
ELLINWOOD ST.:
Resolution
R-81-17
BUSINESS
ASSISTANCE
Page 5 of 9 5/01/17
Motion declared carried.
Moved by Rodd, seconded by Haugeberg, to approve Minutes of the Regular
Meeting of the City Council held April 17, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Rodd, seconded by Haugeberg, to approve Minutes of the Closed
Session Meeting of the City Council held April 17, 2017. Motion declared
carried as approved unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Chester requested clarification on two items.
Staff answered questions.
Moved by Haugeberg, seconded by Brookman, to recommend to the City
Council approval of the M ay 1 , 2 0 1 7 — Warrant Register, in the total
amount of $3,392,872.78; and further recommend that Resolution R-80-17
be adopted at appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Community and Economic Development Director McMahon reviewed a
Memorandum dated April 11, 2017 regarding a Business Assistance Program
application filed by Anytime Fitness at 1525 Ellinwood Street for an interior
build -out grant of $15,000.00 and a facade improvement grant of $11,427.50.
Staff recommends that the City Council approve the Business Assistance
Program applicant for reimbursement up to $15,000.00 for the interior
improvements and $11,427.50 for the facade improvements.
Discussion was held.
Staff will forward a list of grant programs, budgeted funds and balances to the
City Council members.
Moved by Haugeberg, seconded by Rodd, to recommend to the City Council
approval of the Business Assistance Grant for 1525 Ellinwood Street and adopt
Resolution R-81-17 at appropriate time this evening. Motion declared carried.
Community and Economic Development Director McMahon reviewed a
Memorandum dated April 11, 2017 regarding a Business Assistance Program
(Cont.)
GRANT/ 1530-1534
OAKTON ST.:
Resolution
R-82-17
APPEAL TO ADD
FRONT SUCTION
TO RECENTLY
ORDERED FIRE
PUMPER TRUCK:
UNFINISHED
BUSINESS:
ORDINANCE
Z-11-17
FINAL PLAT OF
PUB AND FINAL
PLAT OF
SUBDIVISION/150
N EAST RIVER RD
Page 6 of 9 5/01/17
application filed by American Wildburger at 1530-1534 Oakton Street for an
interior build -out grant of $15,000.00 and a facade improvement grant of
$17,350.00. Staff recommends that the City Council approve the Business
Assistance Program applicant for reimbursement up to $15,000.00 for the
interior improvements and $17,350.00 for the facade improvements.
Moved by Robinson, seconded by Haugeberg, to recommend to the City
Council approval of the Business Assistance Grant for 1530-1534 Oakton
Street and adopt Resolution R-82-17 at appropriate time this evening. Motion
declared carried.
PUBLIC SAFETY — Alderman Sayad, Chair
Alderman Sayad explained a request to add a $10,000 front suction on a
recently ordered fire pumper truck was denied at a Foreign Fire Insurance Tax
Board meeting. As a part of the appeal process, the Foreign Fire Insurance Tax
Board members are submitting the item to the Public Safety Committee for a
recommendation for approval.
Moved by Haugeberg, seconded by Sayad to recommend approval of the front
suction to be added to a recently ordered fire pumper truck to be paid with fund
from the Foreign Fire Insurance Tax Fund.
Discussion was held.
Alderman Charewicz requested an accounting of purchases made with Foreign
Fire Insurance Tax funds.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS
NOW BACK IN REGULAR SESSION
Moved by Smith, seconded by Rodd to concur with Staff recommendation to
approve Ordinance Z-11-17, AN ORDINANCE APPROVING A FINAL
PLAT OF PLANNED UNIT DEVELOPMENT WITH A PERMITTED
EXCEPTION AND A FINAL PLAT OF SUBDIVISION FOR THE
PROPERTY LOCATED AT 150 N EAST RIVER ROAD, DES PLAINES, IL
Upon roll call, the vote was:
AYES: 5 -Rodd, Sayad, Smith, Charewicz, Bogusz
NAYS: 4-Haugeberg, Robinson, Brookman, Chester
ABSENT: 0 -None
Motion declared carried
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-80-17
BUSINESS
ASSISTANCE
GRANT/ 1525
ELLINWOOD ST.:
Resolution
R-81-17
BUSINESS
ASSISTANCE
GRANT/ 1530-1534
OAKTON ST.:
Resolution
R-82-17
ACKNOWLEDGE
JAMES
BROOKMAN FOR
SERVICE AS
ALDERMAN
Resolution
R-85-17
Page7of9 5/01/17
Moved by Smith, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt Resolution R-80-17, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE
MAYOR AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO
MAKE PAYMENT FOR SAME. Total: $3,392,872.78. Upon roll call, the
vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0-Haugeberg
Motion declared carried.
Moved by Charewicz, seconded by Haugeberg, to concur with
recommendation of Committee of the Whole to adopt Resolution R-81-17, A
RESOLUTION APPROVING A BUSINESS ASSISTANCE PROGRAM
GRANT FOR FACADE IMPROVEMENTS AND INTERIOR BUILD -OUT
AT 1525 ELLINWOOD STREET. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0-Haugeberg
Motion declared carried.
Moved by Charewicz, seconded by Robinson, to concur with recommendation
of Committee of the Whole to adopt Resolution R-82-17, A RESOLUTION
APPROVING A BUSINESS ASSISTNACE GRANT FOR FACADE
IMPROVEMENTS AND BUILD -OUT AT 1530-1534 OAKTON STREET.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0-Haugeberg
Motion declared carried.
Moved by Sayad, seconded by Rodd, to adopt Resolution R-85-17, A
RESOLUTION ACKNOWLEDGING JAMES BROOKMAN FOR HIS
SERVICE AS ALDERMAN. Motion carried unanimously by voice vote.
ACKNOWLEDGE
PATRICIA
HAUGEBERG
(Cont.)
FOR SERVICE AS
ALDERMAN
Resolution
R-86-17
ACKNOWLEDGE
GLORIA J.
LUDWIG FOR
SERVICE AS
CITY CLERK
Resolution
R-87-17
RECESS_
PRESENTATIONS:
SWEARING-IN
CEREMONY:
COUNCIL
RECONVENED:
Page 8 of 9 5/01/17
Moved by Charewicz, seconded by Robinson, to adopt Resolution R-86-17, A
RESOLUTION ACKNOWLEDGING PATRICIA HAUGEBERG FOR HER
SERVICE AS ALDERMAN. Motion carried unanimously by voice vote.
Moved by Haugeberg, seconded by Rodd, to adopt Resolution R-87-17, A
RESOLUTION ACKNOWLEDGING GLORIA J. LUDWIG FOR HER
SERVICE AS CITY CLERK. Motion carried unanimously by voice vote.
Moved by Sayad, seconded by Haugeberg, to recess the meeting at 8:45 p.m.
for the presentation of plaques to the outgoing elected officials and the
swearing-in of the newly elected officials. Motion declared carried.
Mayor Bogusz presented plaques of appreciation to:
Gloria J. Ludwig- City Clerk, 2009-2017
Patricia Haugeberg - First Ward Alderman, 2009-2017
James Brookman — Fifth Ward Alderman, 2009-2017
The Honorable Judge Bruce Lester administered the Oath of Office to the
following newly -elected officials:
Mark A. Lysakowski — Alderman — First Ward
Denise Rodd — Alderman — Third Ward
Carla Brookman — Aldennan — Fifth Ward
Don Smith — Alderman — Seventh Ward
Jennifer L. Tsalapatanis — City Clerk
Matthew J. Bogusz - Mayor
Mayor Bogusz called the meeting back to order at 9:09 p.m.
Roll call indicated the following Aldermen present: Lysakowski, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz.
COMMITTEE ON Moved by Rodd, seconded by Robinson, to nominate Alderman Smith and
COMMITTEES: Alderman Sayad as Co -Chairs of the Committee on Committees.
Page9of9 5/01/17
Chairman Sayad requested that the Committee forms be made available to
Alderman and a date for a meeting of Committee on Committees will be
announced in the future.
ADJOURNMENT: Moved by Sayad, seconded by Rodd, to adjourn the meeting. Motion declared
carried. The meeting adjourned at 9:24 p.m.
J44t—
Lau a Fast — DEPUTY CITY CLERK
APPROVED BY ME THIS /5-