05/01/2017
Monday, May 1, 2017
Closed Session – 6:30 p.m.
Regular Session – 7:00 p.m.
Room 102
CALL TO ORDER
CLOSED SESSION
PERSONNEL
REGULAR SESSION
ROLL CALL
PRAYER
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
25TH ANNIVERSARY – LETTER CARRIERS FOOD DRIVE
50TH ANNIVERSARY – DES PLAINES HISTORY CENTER
MUNICIPAL CLERKS’ WEEK – MAY 7-13, 2017
CITIZEN PARTICIPATION
(matters not on the Agenda)
CITY CLERK ANNOUNCEMENTS
ALDERMEN ANNOUNCEMENTS
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CONSENT AGENDA
1. Approve Three-Year Contract Renewal for the Freedom of Information Act (FOIA) Public Records Tracking
Software System with WebQA, 900 S. Frontage Road, Woodridge, IL in the Amount of $15,660.00.
Budgeted Funds – City Clerk/R&M Software.
1a. RESOLUTION R-76-17: A Resolution Approving an Amendment of the Contract with WebQA, Inc., for
Freedom of Information Act Public Records Tracking Software
2. Approve Purchase of a 2017 Ford F-350 Pick-Up Truck through the Suburban Purchasing Cooperative
Contract #143 from Currie Motors, 9423 W. Lincoln Highway, Frankfort, Illinois in the Amount of $38,883.
Budgeted Funds – Vehicle Replacement Fund.
2a. RESOLUTION R-77-17: A Resolution Authorizing the Purchase of a 2017 Ford F-350 Pick-Up Truck from
Currie Motors of Frankfort, Illinois
3. Approve, in the Best Interest of the City, the Elevator Maintenance Service Agreement with Anderson
Elevator, 2801 S. 19th Avenue, Broadview, Illinois in the 2017-18 Yearly Amount of $13,584 with Two
Additional Mutually Agreed Upon Yearly Extensions. Budgeted Funds – Facilities and Grounds/Repairs and
Maintenance and City Owned Parking/Repairs and Maintenance Accounts.
3a. RESOLUTION R-78-17: A Resolution Approving an Agreement with Anderson Elevator Co., for Elevator
Maintenance Services
4. Approve Purchase of Two (2) Five-Ton Trucks per Specifications from Sole Bidder Northwest Freightliner,
2120 Rand Road, Palatine, Illinois in the Amount of $327,075.00. Budgeted Funds – Vehicle Replacement
Fund.
4a. RESOLUTION R-79-17: A Resolution Approving an Agreement with Northwest Trucks, Inc., for the
Purchase of Two (2) Five-Ton Dump Trucks
5. Award Bid of the 2017 CIP Contract B – Street and Utility Improvements Project to Low Bidder Martam
Construction, Inc., 1200 Gasket Drive, Elgin, IL in the Amount of $3,658,889.00. Budgeted Funds – Capital
Projects Fund and Water Fund.
5a. RESOLUTION R-83-17: A Resolution Approving an Agreement with Martam Construction, Inc., for the
Construction of Improvements as Part of the 2017 Capital Improvement Program Street and Utility
Improvements
6. Award Contract for the 2017 Capital Improvement Program Contract B Construction Engineering Services to
Chastain & Associates, LLC, 120 Center Court, Schaumburg, IL in an Amount Not-to-Exceed $78,972.00.
Budgeted Funds – Capital Projects Fund.
6a. RESOLUTION R-84-17: A Resolution Approving an Agreement with Chastain & Associates, LLC for
Professional Construction Engineering Services for the 2017 Capital Improvement Program Street and Utility
Improvements, Contract B
7. SECOND READING – ORDINANCE M-10-17: An Ordinance Amending the Des Plaines City Code to
Reflect the Consolidation of the Des Plaines Emergency Telephone System Board with the Wheeling
Emergency Telephone System Board
8. SECOND READING – ORDINANCE Z-34-16: An Ordinance Amending the City’s Subdivision
Regulations to Require Dedication of Park Lands or Payment of a Fee In-Lieu-Of Such Dedication
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9. Minutes/Regular Meeting – April 17, 2017
10. Minutes/Closed Session – April 17, 2017
END OF CONSENT AGENDA
COMMITTEE OF THE WHOLE
1. FINANCE & ADMINISTRATION – Alderman Don Smith, Chair
a. Warrant Register in the Amount of $3,392,872.78 – RESOLUTION R-80-17
2. COMMUNITY DEVELOPMENT – Alderman Mike Charewicz, Chair
a. Consideration of Business Assistance Program, Façade Improvement, and Interior Build-Out Grants
for Anytime Fitness, 1525 Ellinwood Street (1st Ward) – RESOLUTION R-81-17
b. Consideration of Business Assistance Program, Façade Improvement, and Interior Build-Out Grants
for American Wildburger, 1530-1534 Oakton Street (2nd Ward) – RESOLUTION R-82-17
3. PUBLIC SAFETY – Alderman Dick Sayad, Chair
a. Consideration of the Appeal to Add Front Suction to Recently Ordered Fire Pumper Truck
IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE
FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO TAKE
ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE
COMMITTEE CHAIRMAN UNDER “NEW BUSINESS”
UNFINISHED BUSINESS
1. SECOND READING – ORDINANCE Z-11-17: An Ordinance Approving a Final Plat of Planned Unit
Development with a Permitted Exception and a Final Plat of Subdivision for the Property Located at 150 N.
East River Road, Des Plaines, Illinois
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NEW BUSINESS: IF REPORTED OUT BY COMMITTEE
1. a. RESOLUTION R-80-17: Warrant Register in the amount of $3,392,872.78
2. a. RESOLUTION R-81-17: A Resolution Approving a Business Assistance Program Grant for Façade
Improvements and Interior Build-Out at 1525 Ellinwood Street
b. RESOLUTION R-82-17: A Resolution Approving a Business Assistance Grant for Façade
Improvements and Interior Build-Out at 1530-1534 Oakton Street
3. a. n/a
4. a. RESOLUTION R-85-17: A Resolution Acknowledging James Brookman for his Service as Alderman
5. a. RESOLUTION R-86-17: A Resolution Acknowledging Patricia Haugeberg for her Service as
Alderman
6. a. RESOLUTION R-87-17: A Resolution Acknowledging Gloria J. Ludwig for her Service as City
Clerk
COUNCIL RECESS: CEREMONIAL PROCEEDINGS
1. Presentation of Plaques/Outgoing Elected Officials
2. Swearing-In of Newly Elected Officials
COUNCIL RECONVENED
NEW BUSINESS
1. FORMATION OF COMMITTEE ON COMMITTEES
a. Election of Chairman
b. Scheduling of Committee on Committees Meeting Date
MANAGER’S REPORT
ALDERMEN COMMENTS
MAYORAL COMMENTS
ADJOURNMENT
City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require
certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibilit y of the
meeting(s) or facilities, contact the ADA Coordinator at 391-5486 to allow the City to make reasonable accommodations for these
persons.