02/21/2017CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, FEBRUARY 21, 2017
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:00 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Tuesday, February 21, 2017.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester and Smith. A quorum was present. Alderman
Charewicz was absent.
Also present were: Assistant City Manager/Director of Finance Wisniewski, Director of Community and
Economic Development McMahon, Senior Planner Bye, Fire Chief Wax, Police Chief Kushner, Director
of Public Works and Engineering Oakley, and Associate General Counsel Weiss.
EXECUTIVE
SESSION:
PRAYER AND
PLEDGE:
PUBLIC
HEARING/
2017
APPROPRIATION
ORDINANCE:
Moved by Brookman, seconded by Sayad, to enter into Closed Session to discuss
Personnel. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
The City Council recessed at 6:01 p.m.
The City Council reconvened at 7:26 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Chester and Smith. A quorum was present. Alderman
Charewicz was absent.
The opening prayer was given by Rev. M.E. Eccles of St. Martin's Episcopal
Church, followed by the Pledge of Allegiance to the Flag of the United States of
America.
MINUTES OF THE PUBLIC HEARING HELD IN THE
ELEANOR ROHRBACH MEMORIAL COUNCIL CHAMBERS,
DES PLAINES CIVIC CENTER, TUESDAY,
FEBRUARY 21, 2017
Mayor Bogusz called the Public Hearing to order at 7:28 p.m. The Public
Hearing was being held pursuant to legal notice regarding the Appropriation
Ordinance. Public notice of said Hearing was published in the Journal & Topics
newspaper on Wednesday, February 8, 2017.
Page 2 of 8 2/21/17
PUBLIC There will be final action on this matter under Items 1 and 1 a on the Consent
HEARING/ Agenda later this evening.
2017
APPROPRIATION There were no comments or questions from the aldermen or residents.
ORDINANCE:
(Cont'd) The Public Hearing was adjourned at 7:30 p.m.
The City Council reconvened at 7:31 p.m.
PRESENTATION: Healthier Des Plaines Area Project Survey Task Force Chairwoman and
Advocate Lutheran General Hospital Director of Community and Health
Relations Paula Besler presented the results of the 2016 Healthier Des Plaines
Area Project Survey.
CITIZEN PART.: Resident Eric Suevel addressed the City Council asking questions about the Fire
Department trainer and his time spent in Des Plaines and other communities.
Resident Will Soderberg addressed the City Council reminding residents that the
Des Plaines Arts Council offers scholarships to students pursuing the arts.
CITY CLERK Pursuant to City Code, City Clerk Ludwig opened the sole bid received on
ANNOUNCEMENTS: February 9, 2017 for 2017-2019 Fertilizer and Weed Application contract. The
bid was submitted by TruGreen, 525 Busse Road, Park Ridge, Illinois 60068 in
the amount of $118,478.49. This bid was referred to Staff for review.
CONSENT
AGENDA:
City Clerk Ludwig announced that:
• Early Voting will take place at the Des Plaines Public Library starting
March 20 through April 3 from 9 a.m. to 5 p.m. (no Sundays);
• City Clerk's section of the City website is updated as information
becomes available;
• Cook County Clerk's Office will send a reminder to all voters of polling
locations prior to Election Day, April 4th.
City Clerk Ludwig announced a number of community events in March and
April.
Moved by Brookman, seconded by Smith, to establish the Consent Agenda
except for items 3, 3a, 6, 6a, 9 and 14. Motion declared carried.
Moved by Haugeberg, seconded by Sayad, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
Minutes of Closed Session on February 6, 2017 were approved; Staff
recommendations and requests were approved; Resolutions R-29-17, R-31-17,
2017
APPROPRIATION
ORDINANCE:
Consent
Agenda
Ordinance
M-7-17
APPROVE
PROPOSAL FOR
DESIGN/ PERMIT
PREP. SVCS. FOR
CITY WATER
MAIN/
CUMBERLAND
CIRCLE:
Consent
Agenda
Resolution
R-29-17
APPROVE TASK
ORDER #1/
CONSTR. ENG.
SVCS./ IDOT/
DES PLAINES
RIVER RD.
RECONSTR./
PHASE II:
Resolution
R-30-17
APPROVE
PURCHASE
AMBULANCE
Page 3 of 8 2/21/17
R-33-17, R-36-17, and R-37-17 were adopted; Ordinance M-7-17 was placed on
First Reading and Ordinance M-5-17 was adopted.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to adopt the 2017 Appropriation Ordinance; and further recommend to place on
First Reading Ordinance M-7-17, AN ORDINANCE MAKING
APPROPRIATIONS TO DEFRAY THE EXPENSES OF THE CITY OF DES
PLAINES, COOK COUNTY, ILLINOIS FOR MUNICIPAL PURPOSES
DESIGNATED AS THE "ANNUAL APPROPRIATION ORDINANCE" FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING
DECEMBER 31, 2017. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to approve a proposal from HBM Engineering Group, LLC, 4415 West Harrison
Street, Hillside, Illinois in the amount of $35,233.00 for design and permit
preparation services to relocate the City's water main located within the
Cumberland Circle (Budgeted Funds — Capital Projects); and further recommend
to adopt Resolution R-29-17, A RESOLUTION APPROVING AN
AGREEMENT WITH HBM ENGINEERING GROUP, LLC FOR
PROFESSIONAL ENGINEERING SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Discussion was held.
Director of Public Works and Engineering Oakley answered questions from the
Aldermen and Resident Brian Burkross.
Moved by Chester, seconded by Brookman, to approve Task Order No. 1 with
AECOM Technical Services, Inc., 303 East Wacker Drive, Chicago, Illinois
60601 for construction engineering in the amount of $103,359.85 (Budgeted
Funds — Grant Funded Projects with Reimbursement from the Illinois Department
of Transportation (IDOT) per Resolution R-78-14); and adopt Resolution R-30-
17, A RESOLUTION APPROVING TASK ORDER NO. 1 WITH AECOM
FOR PROFESSIONAL ENGINEERING SERVICES. Upon roll call, the vote
was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to waive the bidding process and approve the purchase of three Power -Assisted
Ambulance Cots and Loading Systems from the Stryker Company of Kalamazoo,
COTS/ LOADING
SYSTEMS/ FIRE
DEPT.:
Consent
Agenda
Resolution
R-31-17
APPROVE
PURCHASE/
TRAILER/
PUBLIC WORKS
DEPT.:
Consent
Agenda
Resolution
R-33-17
AWARD BID/
2017 CONTRACT
LANDSCAPE
MAINT.:
Resolution
R-35-17
AWARD BID/
2017 CONTRACT
LANDSCAPE
MAINT. TIF #1:
Consent
Agenda
Resolution
R-36-17
APPROVE
PURCHASE
PROGRAM/
SOFTWARE/
POLICE DEPT.
Page 4 of 8 2/21/17
Michigan in the amount of $142,999.41; and further recommend to adopt
Resolution R-31-17, A RESOLUTION AUTHORIZING THE PURCHASE OF
POWER -ASSISTED AMBULANCE COTS AND COT -LOADING SYSTEMS
FROM STRYKER. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to approve the purchase of a FT -40-2 TA Deck Over Tilt Trailer through the
National Joint Powers Alliance Contract #031014 -FTS from West Side Tractor
Sales, 1560 N. Old Rand Road, Wauconda, Illinois in the amount of $26,022.32
(Budgeted Funds — General Fund/Equipment); and further recommend to adopt
Resolution R-33-17, A RESOLUTION AUTHORIZING THE PURCHASE OF
A DECK -OVER TILT TRAILER FROM FELLING TRAILERS, INC. Motion
declared carried as approved unanimously under Consent Agenda.
Resident Brian Burkross addressed the City Council commenting on the bid
prices and segments of landscaping services offered by the bidders.
Following discussion, the matter of the bid for the 2017 Contract of Landscape
Maintenance for City -Owned Greenspace to Diaz Group, LLC, 2143 W. 51"
Place, Chicago, Illinois in the annual amount of $163,915.23 with additional
labor cost at the hourly rate of $45/hour in an amount not -to -exceed $200,000.00
(Budgeted Funds — Facilities and Grounds/Miscellaneous Contractual Services);
and Resolution R-35-17, A RESOLUTION APPROVING AN AGREEMENT
FOR LANDSCAPE MAINTENANCE FOR CITY OWNED GREENSPACE
TO DIAZ GROUP, LLC were deferred to the March 6, 2017 Council meeting.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to award bid for the 2017 contract of landscape maintenance for the TIF #1
District to Beary Landscaping, Inc., 1308 Rand Road, Des Plaines, Illinois in the
annual amount of $88,399.00, with additional labor cost at the hourly rate of
$25/hour in an amount not -to -exceed $107.149.00 (Budgeted Funds — TIF #1
Downtown City Maintenance); and further recommend to adopt Resolution R-
36-17, A RESOLUTION APPROVING AN AGREEMENT FOR
LANDSCAPE MAINTENANCE FOR TIF 1 DISTRICT TO BEARY
LANDSCAPING, INC. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to approve the purchase of TriTech "Web UI" Program and Software for purposes
of Police Department Records Management and reimburse the Village of
Wheeling for half the cost in a not -to -exceed amount of $25,966.0() (Budgeted
Funds — Asset Forfeiture Funds); and further recommend to adopt Resolution R-
37-17, A RESOLUTION APPROVING THE PURCHASE OF TRI -TECH
RECORDS
MGMT.:
Consent
Agenda
Resolution
R-37-17
ADVERTISE BID/
SIGN
REPLACEMENT
PROGRAM —
DIST. 1 PROJECT:
ADVERTISE BID/
PURCHASE/ TWO
TRUCKS/ PUBLIC
WORKS DEPT.:
Consent
Agenda
ADVERTISE BID/
PURCHASE/
TRAILER
ATTENUATOR:
Consent
Agenda
Page 5 of 8 2/21/17
"WEB UI" PROGRAM AND SOFTWARE AND REIMBURSE THE
VILLAGE OF WHEELING FOR HALF THE COST. Motion declared carried
as approved unanimously under Consent Agenda.
Discussion was held.
Moved by Smith, seconded by Chester, to concur with Staff recommendation to
authorize the City Clerk to advertise for bid the 2017 Sign Replacement Program
— District 1 Project. Motion declared carried.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to authorize the City Clerk to advertise for bid the purchase of two (2) 5 -Ton
Trucks per specifications. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
to authorize the City Clerk to advertise for bid the Purchase of a Trailer
Attenuator Per Specifications. Motion declared carried as approved unanimously
under Consent Agenda.
ADVERTISE BID/ Moved by Haugeberg, seconded by Sayad, to concur with Staff recommendation
CONTRACTUAL to authorize the City Clerk to advertise for bid the Contractual Crack Sealing for
CRACK SEALING 2017. Motion declared carried as approved unanimously under Consent Agenda.
2017:
Consent
Agenda
ORDINANCE
M-5-17
CITY OWNED
PROPERTY AS
SURPLUS/
AMBULANCE/
FIRE DEPT.
Consent
Agenda
APPROVE
MINUTES:
Moved by Haugeberg, seconded by Sayad, to adopt Ordinance M-5-17, AN
ORDINANCE DECLARING PERSONAL PROPERTY OWNED BY THE
CITY OF DES PLAINES AS SURPLUS. Motion declared carried as approved
unanimously under Consent Agenda.
Alderman Sayad requested that the Minutes of February 6, 2017 he amended on
Page 1 under Citizen Participation (in italics) as follows:
Page 6 of 8 2/21/17
APPROVE Resident Brian Burkross addressed the City Council reading a statement
MINUTES: regarding the issue of releasing confidential and private information to the media
(Cont'd) and a radio station. Mr. Burkross offered to pay for those Elected Officials who
will take the Polygraph testing and do not want to pay for this service. By this,
the City will not be paying any extra money. Alderman Dick Sayad then offered
to do the same.
Moved by Sayad, seconded by Brookman, to approve Minutes of Regular
Meeting of City Council of February 6, 2017, as amended.. Motion declared
carried.
Consent Moved by Haugeberg, seconded by Sayad, to approve Minutes of Closed Session
Agenda of City Council of February 6, 2017. Motion declared carried as approved
unanimously under Consent Agenda.
WARRANT
REGISTER:
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Alderman Sayad stated that he objects to paying invoices from Holland & Knight
because we could get them cheaper by an outside or in house service.
Resident Brian Burkross addressed the Committee of the Whole commenting on
the billing by Holland & Knight.
Alderman Chester stated that he objects to paying the invoice from Holland &
Knight to have Associate General Counsel Weiss present at the election petition
signature check at the Cook County Clerk's Office of the Electoral Board
Hearing.
Associate General Counsel Weiss answered questions from the Aldermen.
Moved by Haugeberg, seconded by Rodd, to recommend to the City Council
approval of the February 21, 2017 — Warrant Register, in the total amount of
$18,581,426.52; and further recommend that Resolution R-38-17 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Chester, Vice Chair
COND. USE/ This matter was deferred from the February 6, 2017 Council meeting.
410 NORTHWEST
HIGHWAY: Senior Planner Bye reviewed her Memorandum dated February 7, 2017 regarding
a Conditional Use Permit for 410 Northwest Highway, 16 -083 -CU. Petitioners
Ryan Triphahn and George Zervos are requesting a Conditional Use permit under
Section 7.3-6.0 of the 1998 City of Des Plaines Zoning Ordinance, as amended,
�9�
COND. USE/
410 NORTHWEST
HIGHWAY:
(Cont' d)
DISCUSSION/
INTERNAL
INVESTIGATION
OF ETHICS CODE
VIOLATION:
DISCUSSION/
SHORT-TERM
RENTAL
ORDINANCE:
Page7of8 2/21/17
to increase the number of used vehicles sold from 10 to 32 in the C-3 Zoning
District.
The Planning and Zoning Board recommended (5-1) that the City Council
approve the Conditional Use permit for the sale of up to 32 used vehicles in the
C-3 General Commercial District. Staff recommends approval of the requested
Conditional Use based upon the facts and circumstances presented in the staff
report and subject to the condition that the petitioner install a 6 -foot, solid wood
fence between the northeast corner of the building and the adjacent building to
the east.
Discussion was held.
Petitioners Ryan Triphahn and George Zervos appeared before the Committee of
the Whole and answered questions from the Aldermen.
Resident Erik Robles addressed the Committee of the Whole commenting on the
issue of parking cars and fencing.
Moved by Haugeberg, seconded by Sayad, to recommend to the City Council
denial of the Conditional Use Permit for 410 Northwest Highway, 16 -083 -CU at
appropriate time this evening. Motion declared carried. Alderman Smith did not
agree.
LEGAL AND LICENSING — Alderman Haugeberg, Chair
Alderman Haugeberg stated that there is no report. No discussion was held.
Director of Community and Economic Development McMahon reviewed his
Memorandum dated February 9, 2017 regarding an ordinance to regulate short-
term rental properties.
Resident Katrina Williams addressed the Committee of the Whole commenting
on issues related to short -tern rentals.
Resident Susan Duffy addressed the Committee of the Whole commenting on a
situation where a basement of a home was rented to four individuals.
Associate General Counsel Weiss answered questions from the Aldermen
regarding other communities who have addressed this issue.
Following discussion, Staff was directed to provide additional information to the
Aldermen.
UNFINISHED
BUSINESS:
RECONSIDERATION
OF RESOLUTION
R-15-17 AND
MAYOR'S VETO:
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-38-17
COND. USE/
410 NORTHWEST
HIGHWAY:
Ordinance
Z-4-17
Page 8 of 8 2/21/17
Reconsideration of R-15-17 and Mayor's Veto of R-15-17 from 2/6/2017 City
Council Meeting. No discussion was held.
Moved by Smith, seconded by Chester, to concur with recommendation of
Committee of the Whole to adopt Resolution R-38-17, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $18,581,426.52. Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
Moved by Chester, seconded by Haugeberg, to concur with recommendation of
Committee of the Whole to deny approval of Ordinance Z-4-17, AN
ORDINANCE AMENDING A CONDITIONAL USE PERMIT FOR MOTOR
VEHICLE SALES IN THE C-3 ZONING DISTRICT AT 410 NORTHWEST
HIGHWAY, DES PLAINES, ILLINOIS. (Case #16 -083 -CU). Upon roll call,
the vote was
AYES: 6-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester
NAYS: 1 -Smith
ABSENT: 1-Charewicz
Motion declared carried.
ADJOURNMENT: Moved by Sayad, seconded by Brookman, to adjourn the meeting. Motion
declared carried. The meeting adjourned at 10:24 p.m.
Gloria J. Lud ig, MMC — CIT LERK
APPROVED BY ME THIS
DAY O
r _.-X7,2017
AT
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