01/17/2017CALL TO
ORDER:
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF DES PLAINES, ILLINOIS
HELD IN THE ELEANOR ROHRBACH MEMORIAL
COUNCIL CHAMBERS, DES PLAINES CIVIC CENTER,
TUESDAY, JANUARY 17, 2017
The regular meeting of the City Council of the City of Des Plaines, Illinois, was
called to order by Mayor Bogusz at 6:01 p.m. in the Eleanor Rohrbach Memorial
Council Chambers, Des Plaines Civic Center on Tuesday, January 17, 2017.
ROLL CALL: Roll call indicated the following Aldermen present: Haugeberg, Robinson, Rodd,
Sayad, Brookman, Chester and Smith. A quorum was present. Alderman and
Charewicz arrived at 6:03 p.m.
Also present were: City Manager Bartholomew, Assistant City Manager/Director of Finance
Wisniewski, Director of Community and Economic Development McMahon, Economic Development
Coordinator Pruss, Fire Chief Wax, Police Chief Kushner, Director of Public Works and Engineering
Oakley, and General Counsel Weiss.
EXECUTIVE
SESSION:
PRAYER AND
PLEDGE:
RECOGNITION:
SWEARING-IN
CEREMONY:
CITIZEN PART.:
Moved by Sayad, seconded by Brookman, to enter into Closed Session to discuss
Collective Bargaining, Personnel, Purchase of Property and Sale of Property.
Upon roll call, the vote was:
AYES: 7-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith
NAYS: 0 -None
ABSENT: 1-Charewicz
Motion declared carried.
The City Council recessed at 6:02 p.m.
The City Council reconvened at 7:07 p.m.
Roll call indicated the following Aldermen present: Haugeberg, Robinson,
Rodd, Sayad, Brookman, Chester, Smith and Charewicz. A quorum was present.
The opening prayer was given by City Clerk Ludwig, followed by the Pledge of
Allegiance to the Flag of the United States of America.
Police Chief Kushner introduced the following new hires: Gabriel Hallas, Dale
Jeon, Myles Klein, Ryne Korbus, Brian Maresco, Daniel Murphy, Jeff
VonMoser and Nicholas Zefeldt. Mayor Bogusz administered the Oath of Office
to all of them.
Mayor Bogusz administered the Oath of Office to Firefighter Paramedic David
Leno.
Resident Wayne Serbin addressed the City Council commenting on the letter he
received regarding the closing of the Cumberland Cafe at the Frisbie Senior
Center and gave three other locations where meals are available for seniors. n
CITY CLERK
ANNOUNCEMENTS:
CONSENT
AGENDA:
APPROVE
PURCHASE OF
REPLACEMENT
PARKWAY
TREES/
PUBLIC WORKS:
Consent
Agenda
Resolution
R-6-17
APPROVE
THREE-YEAR
EXPENDITURE/
DISPOSAL
CONTRACT:
Consent
Agenda
Resolution
R-7-17
APPROVE
PROFESSIONAL
SVCS./ TIF
CONSULTANT:
Consent
Agenda
Page 2 of 6 1/17/17
City Clerk Ludwig announced a variety of community events for February and
March.
Moved by Rodd, seconded by Robinson, to establish the Consent Agenda.
Motion declared carried.
Moved by Brookman, seconded by Chester, to approve the Consent Agenda.
Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Minutes were approved; Staff recommendations and requests were approved;
Resolutions R-6-17, R-7-17, R-8-17, R-9-17, R-10-17, R-11-17 and R-12-17
were adopted; and Ordinance M-1-17 was adopted.
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
to approve the purchase of replacement Parkway Trees from Participating STC
Nurseries and planting labor through the West Central Municipal Conference —
Suburban Tree Consortium, 2000 Fifth Avenue, River Grove, Illinois in the not -
to -exceed amount of $300,000.00 for Spring and Late Summer Plantings
(General Fund, Street Maintenance Division, Tree Plantings); and further
recommend to adopt Resolution R-6-17, A RESOLUTION AUTHORIZING
THE PURCHASE AND PLANTING OF TREES THROUGH THE WEST
MUNICIPAL CONFERENCE SUBURBAN TREE CONSORTIUM. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
to approve the three-year expenditure of aggregate materials and spoils disposal
contract with MQ Sewer and Water Contractors, Inc., 4323 North Central
Avenue, Chicago, Illinois in the amount of $125,380.00 for 2017 (Budgeted
Funds — Streets and Grounds Maintenance/Water Systems Maintenance/Sewer
Systems Maintenance); and further recommend to adopt Resolution R-7-17, A
RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A
CONTRACT WITH MQ SEWER AND WATER CONTRACTORS, INC.
Motion declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
to approve professional services consultant contract renewal with Kane,
McKenna and Associates, Inc. at a not -to -exceed annual cost of $44,000.00; and
further recommend to adopt Resolution R-8-17, A RESOLUTION APPROVING
A PROFESSIONAL SERVICES AGREEMENT WITH KANE, MCKENNA,
AND ASSOCIATES, INC. FOR THE TIF CONSULTING SERVICES. Motion
declared carried as approved unanimously under Consent Agenda.
Resolution
R-8-17
APPROVE
CONTRACT/
GEOGRAPHICAL
INFO. SVCS.:
Consent
Agenda
Resolution
R-9-17
APPROVE 2017
MAINT. COSTS/
STREETS AND
HIGHWAYS:
Consent
Agenda
Resolution
R-10-17
APPROVE
PURCHASE/
WATER METERS/
PUBLIC WORKS:
Consent
Agenda
Resolution
R-11-17
APPROVE
PROFESSIONAL
SVCS./ MASTER
CONTRACT/
TASK ORDER
NO. 1:
Consent
Agenda
Resolution
R-12-17
ADVERTISE BID/
Page 3 of 6 1/17/17
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
to approve contract with Municipal GIS Partners, Inc., 701 Lee Street, Des
Plaines, Illinois in an amount not -to -exceed $194,406.00 for Geographical
Information System (GIS) Staffing and Services (Budgeted Funds — GIS General
Fund); and further recommend to adopt Resolution R-9-17, A RESOLUTION
AUTHORIZING THE EXPENDITURE OF FUNDS UNDER A CONTRACT
WITH MUNICIPAL GIS PARTNERS, INC., FOR GEOGRAPHIC
INFORMATION SYSTEM SUPPORT SERVICES. Motion declared carried as
approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staffrecommendation
to approve the 2017 Municipal Estimate of Maintenance Costs in the amount of
$1,671,000 and adopt the Illinois Department of Transportation (IDOT)
Resolution for Maintenance of Streets and Highways; and further recommend to
adopt Resolution R-10-17, A RESOLUTION FOR MAINTENANCE OF
STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS
HIGHWAY CODE (17 -00000 -00 -GM). Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staffrecommendation
to approve purchase of Sensus water meters in the amount of $420,000.00 and
installation services in the amount of $100,000.00 on an as -needed basis from
their authorized distributor, HD Supply Waterworks, Ltd., 220 South Westgate
Drive, Carol Stream, Illinois (Budgeted Funds — Water System
Fund/Miscellaneous Contractual Services and Water Meters); and further
recommend to adopt Resolution R-11-17, A RESOLUTION AUTHORIZING A
NEW AGREEMENT WITH HD SUPPLY WATERWORKS, LTD., FOR THE
PURCHASE AND INSTALLATION OF SENSUS WATER METERS. Motion
declared carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
to approve professional services Master Contract and Task Order No. 1 in the
amount of $69,000.00 between the City of Des Plaines and Trotter and
Associates, Inc., 40W201 Wasco Road, St. Charles, Illinois (Budgeted Funds —
CIP Water/Sewer/Professional Services); and further recommend to adopt
Resolution R-12-17, A RESOLUTION APPROVING A MASTER CONTRACT
WITH TROTTER AND ASSOCIATES, INC., FOR PROFESSIONAL
ENGINEERING SERVICES AND TASK ORDER NO. 1 FOR UPGRADES AT
THE MAPLE STREET WATER PLANT. Motion declared carried as approved
unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
2017 to authorize the City Clerk to advertise for bid the 2017 Restoration and Planting
RESTORATION
AND PLANTING:
Consent
Agenda
ADVERTISE BID/
2017-2019
FERTILIZER AND
WEED APPL.
CONTRACT:
Consent
Agenda
ORDINANCE
M-1-17
APPROVE NEW
CLASS A.
TAVERN LIQ.
LIC./ 959 S.
ELMHURST RD.:
Consent
Agenda
APPROVE
MINUTES:
Consent
Agenda
WARRANT
REGISTER:
CLASS 6b
RENEWAL/ 455
Page 4 of 6 1/17/17
with Installation Contract. Motion declared carried as approved unanimously
under Consent Agenda.
Moved by Brookman, seconded by Chester, to concur with Staff recommendation
to authorize the City Clerk to advertise for bid the 2017-2019 Fertilizer and Weed
Application Contract. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Brookman, seconded by Chester, to adopt Ordinance M-1-17, AN
ORDINANCE AMENDING THE CITY CODE TO ADD ONE CLASS A
LIQUOR LICENSE. Motion declared carried as approved unanimously under
Consent Agenda.
Moved by Brookman, seconded by Chester, to approve Minutes of Regular
Meeting of City Council of January 3, 2017, as published. Motion declared
carried as approved unanimously under Consent Agenda.
Moved by Brookman, seconded by Chester, to approve Minutes of Closed
Session of City Council of January 3, 2017. Motion declared carried as approved
unanimously under Consent Agenda.
MAYOR BOGUSZ DECLARED THAT THE CITY COUNCIL WAS NOW
RESOLVED INTO A COMMITTEE OF THE WHOLE
FINANCE & ADMINISTRATION — Alderman Smith, Chair
Moved by Haugeberg, seconded by Robinson, to recommend to the City Council
approval of the January 17, 2017 — Warrant Register, in the total amount of
$2,242,807.14; and further recommend that Resolution R-14-17 be adopted at
appropriate time this evening. Motion declared carried.
COMMUNITY DEVELOPMENT — Alderman Charewicz, Chair
Economic Development Coordinator Pruss reviewed her Memorandum from
dated December 14, 2016 regarding a Class 6b renewal request from Hybiak
Family Limited Partnership and Richard E. Hybiak Declaration of Trust for 455
EAST JARVIS
AVENUE:
SIDEWALK
INSPECTION/
REPLACEMENT
PROGRAM:
INTERNAL
INVESTIGATION
— ETHICS CODE
VIOLATION:
Page 5 of 6 1/17/17
East Jarvis Avenue and an application requesting a City resolution in support of
its Class 6b Tax Incentive renewal application. The subject property was granted
a 6b beginning in 2006 in support of the portion of the property which included
a 12,000 square foot addition and new 3,000 (+/-) square foot mezzanine. If
approved, the 6b renewal would only apply for this portion of the subject
property. Given that the applicant does not intend to substantially renovate the
subject property, Staff was unable to recommend approval of the requested
property tax incentive.
Mr. Richard Hybiak, President of Northwest Mill Works, addressed the
Committee of the Whole answering questions from the Aldermen.
Ms. Pruss answered questions from the Aldermen.
Following discussion, moved by Haugeberg, seconded by Brookman, to direct
Staff to prepare a Resolution approving the Class 6b renewal for 455 East Jarvis
Avenue. Motion declared carried. Aldermen Smith and Charewicz did not agree.
ENGINEERING — Alderman Rodd, Chair
Discussion was held.
Director of Public Works and Engineering Oakley answered questions from the
Aldermen.
Resident Wayne Serbin addressed the Committee of the Whole commenting on
the condition of sidewalks throughout the City.
Staff was requested to present ideas and options for the sidewalk
inspection/replacement program at a future Council meeting.
LEGAL AND LICENSING — Alderman Haugeberg, Chair
Discussion was held.
Resident Wayne Serbin addressed the Committee of the Whole commenting on
the image presented to the public when someone does not take a polygraph test.
Moved by Sayad, seconded by Chester, to recommend to the City Council
approval of Resolution R-15-17 amending Resolution R-179-16 to authorize
expanded scope of services and to increase the maximum amount of expenditure
in an amount not -to -exceed $10,000.00. Upon roll call, the vote was:
AYES: 5-Haugeberg, Robinson, Sayad,
Brookman, Chester
NAYS: 3 -Rodd, Smith, Charewicz
ABSENT: 0 -None
Motion declared carried.
NEW BUSINESS:
WARRANT
REGISTER:
Resolution
R-14-17
APPROVE
ADDENDUM TO
INTERNAL
INVESTIGATION
— ETHICS CODE
VIOLATION
CONTRACT:
Resolution
R-15-17
Page 6 of 6 1/17/17
Moved by Smith, seconded by Charewicz, to concur with recommendation of
Committee of the Whole to adopt Resolution R-14-17, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF DES PLAINES THAT THE
FOLLOWING BILLS ARE DUE AND PAYABLE AND THAT THE MAYOR
AND CITY CLERK BE AND ARE HEREBY AUTHORIZED TO MAKE
PAYMENT FOR SAME. Total: $2,242,807.14. Upon roll call, the vote was:
AYES: 8-Haugeberg, Robinson, Rodd, Sayad,
Brookman, Chester, Smith, Charewicz
NAYS: 0 -None
ABSENT: 0 -None
Motion declared carried.
Moved by Haugeberg, seconded by Sayad, to concur with recommendation of
Committee of the Whole to adopt Resolution R-15-17, A RESOLUTION
APPROVING ADDENDUM TO HILLARD HEINTZE LLC CONTRACT FOR
CONDUCT OF ETHICS INVESTIGATION. Upon roll call, the vote was:
AYES: 5-Haugeberg, Robinson, Sayad,
Brookman, Chester
NAYS: 3 -Rodd, Smith, Charewicz
ABSENT: 0 -None
Motion declared carried.
ADJOURNMENT: Moved by Sayad, seconded by Brookman to adjourn the meeting. Motion
declared carried. The meeting adjourned at 9:28 p.m.
APPROVED BY ME THIS &
2��-' 1.
Gloria J. Ludwig, MMC — Y CLERK