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03/20/2017 Monday, March 20, 2017 Closed Session – 6:15 p.m. Regular Session – 7:00 p.m. Room 102 CALL TO ORDER CLOSED SESSION PROPERTY ACQUISITION REGULAR SESSION ROLL CALL PRAYER PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION (matters not on the Agenda) CITY CLERK ANNOUNCEMENTS ALDERMEN ANNOUNCEMENTS | CONSENT AGENDA 1. Approve Renewal of 2-Year (2017-2018) Intergovernmental Agreement with the Des Plaines Park District for Des Plaines Police Department Park Patrols 1a. RESOLUTION R-47-17: A Resolution Approving an Intergovernmental Agreement between the City of Des Plaines and the Des Plaines Park District for Police Services at All Park District Facilities for 2017 and 2018 2. Approve the 5-Year Permit with Metropolitan Water Reclamation District to Maintain the Welcome Sign at Elmhurst Road and Oakton Street 2a. RESOLUTION R-48-17: A Resolution Approving a Permit Agreement between the City of Des Plaines and the Metropolitan Water Reclamation District of Greater Chicago to Allow the Installation of a City Sign on District Property 3. Award Bid of the 2017-2019 Fertilizer and Weed Application to TruGreen Limited Partnership, 525 Busse Highway, Park Ridge, IL in the 3-Year Amount of $118,478.49. Budgeted Funds – Facilities Maintenance/Miscellaneous Contractual Services and TIF #1/Miscellaneous Contractual Services 3a. RESOLUTION R-49-17: A Resolution Approving an Agreement with TruGreen Limited Partnership for Fertilizer and Weed Control Application Services 4. Approve Purchase of One (1) Ford Police Interceptor Utility Vehicle from Currie Motors, 9423 W. Lincoln Highway, Frankfort, IL in an Amount Not-to-Exceed $28,441.00. Budgeted Funds – Police Department Equipment Replacement Fund. 4a. RESOLUTION R-50-17: A Resolution Authorizing the Purchase of One Ford Police Fleet Vehicle from Currie Motors of Frankfort, Illinois 5. Approve Purchase of One (1) Ford Police Interceptor Utility Vehicle from Currie Motors, 9423 W. Lincoln Highway, Frankfort, IL in an Amount Not-to-Exceed $28,120.00. Budgeted Funds – Asset Forfeiture Funds. 5a. RESOLUTION R-51-17: A Resolution Authorizing the Purchase of a Ford Police Interceptor Utility Vehicle from Currie Motors of Frankfort, Illinois 6. Approve Task Order No. 3 with Ayres Associates, Inc. 5201 E. Terrace Drive, Madison, WI in the Amount of $32,477.00 for Aerial Photography. Budgeted Funds – Geographic Information Systems. 6a. RESOLUTION R-53-17: A Resolution Approving Task Order No. 3 with Ayres Associates, Inc. for Aerial Photography and Planimetric Mapping Services 7. Approve the Local Public Agency Amendment #1 for Federal Participation with the Illinois Department of Transportation (IDOT). Also Approve the Preliminary Engineering Services Agreement f or Federal Participation Supplement #1 with Gewalt Hamilton Associates, Inc., 850 Forest Edge Drive, Vernon Hills, IL in a Not-to-Exceed Amount of $142,930.10, of which the 50 Percent Match Total Cost to the City will be $71,465.00. Budgeted Funds – Capital Projects. 7a. RESOLUTION R-54-17: A Resolution Approving the First Amendment to the Local Agency Agreement and Supplement No. 1 to the Engineering Services Agreement in Connection with Phase II for the Lee-Forest Intersection Signalization Project 8. Approve TIF #7 Orchard Place Improvements Change Order #1 to Lorig Construction Company, 250 E. Touhy Avenue, Des Plaines, IL in the Not-to-Exceed Amount of $269,625.00. Budgeted Funds – TIF #7. 8a. RESOLUTION R-55-17: A Resolution Approving Change Order No. 1 to a Construction Contract with Lorig Construction Company for TIF #7 Orchard Place Improvements | 9. Award Bid of the 2017 Purchase of Hot Mix Asphalt to Orange Crush, LLC, 321 Center Street, Hillside, IL in the Not-to-Exceed Amount of $195,000. Budgeted Funds – Street Maintenance Supplies/Street Repairs & Maintenance in the Amount of $125,000 and Capital Projects Supplies/Capital Maintenance in the Amount of $70,000 and Award Alternate Bid for Asphalt Milling to Orange Crush, LLC, 321 Center Street, Hillside, IL Utilizing Per Unit Pricing in the Not-to-Exceed Amount of 75,000. Budgeted Funds – Street Maintenance/Miscellaneous Contractual Services. 9a. RESOLUTION R-56-17: A Resolution Approving an Agreement for the Purchase of Hot Mix Asphalt from Orange Crush, LLC 10. Award Bid for the Purchase of Unleaded Gasoline and Diesel Fuel to Gas Depot Oil Company, 8930 N. Waukegan Road, Morton Grove, IL Including the Margins Listed. Budgeted Funds – General/Vehicle Maintenance/Gasoline and Diesel Funds in the Amounts of $350,000/$150,000, respectively, Water/Gasoline and Diesel Funds in the Amounts of $50,000/$16,000, respectively, and Sewer/Gasoline and Diesel Funds in the Amounts of $31,000/$12,200, respectively. 10a. RESOLUTION R-57-17: A Resolution Approving an Agreement with Gas Depot Oil Company for the Purchase of Gasoline and Diesel Fuel 11. Minutes/Regular Meeting – March 6, 2017 12. Minutes/Closed Session – March 6, 2017 END OF CONSENT AGENDA | COMMITTEE OF THE WHOLE 1. FINANCE & ADMINISTRATION – Alderman Don Smith, Chair a. Warrant Register in the Amount of $2,551,273.29 – RESOLUTION R-58-17 b. Discussion Regarding Annual Vehicle Sticker Program 2. COMMUNITY DEVELOPMENT – Alderman Mike Charewicz, Chair a. Consideration of Amendment to Approved Planned Unit Development Ordinances Z-28-89 and Z-4-91, 800 South River Road, Case #17-010-PUD – ORDINANCE Z-9-17 b. Consideration of Major Variation to Allow a New Single-Family Home in the R-1 Zoning District Without Brick Façades on All Sides of First Story, 1419 S. Cora, Case #17-012-V – ORDINANCE Z-10-17 3. LEGAL & LICENSING – Alderman Patricia Haugeberg, Chair a. Discussion and Report Out of Closed Session on Internal Investigation Regarding Ethics Code Violation (deferred from March 6, 2017 City Council Agenda) 4. PUBLIC WORKS – Alderman Jim Brookman, Chair a. Discussion of Water Amnesty Program IF NO ACTION IS TAKEN UNDER NEW BUSINESS, THESE ITEMS WILL APPEAR ON THE FOLLOWING CONSENT AGENDA OR UNFINISHED BUSINESS. IF IT IS NECESSARY TO T AKE ACTION ON ANY OF THESE ITEMS THIS EVENING, THEY MUST BE REPORTED OUT BY THE COMMITTEE CHAIRMAN UNDER “NEW BUSINESS” UNFINISHED BUSINESS 1. SECOND READING – ORDINANCE Z-6-17: An Ordinance Granting a Conditional Use Permit and Variations for an Electronic Message Board Pole Sign Located at 380 Northwest Highway, Des Plaines, Illinois (Case #17-005-CU-V) 2. RESOLUTION R-46-17: A Resolution Regarding Medical Insurance Program for Elected Officials (deferred from March 6, 2017 City Council Agenda) | NEW BUSINESS: IF REPORTED OUT BY COMMITTEE 1. a. RESOLUTION R-58-17: Warrant Register in the amount of $2,551,273.29 b. n/a 2. a. ORDINANCE Z-9-17: An Ordinance Amending a Planned Unit Development at 800 S. River Road, Des Plaines, Illinois (Case #17-010-PUD) b. ORDINANCE Z-10-17: An Ordinance Approving a Major Variation from Section 12-3-11 (D) of the City of Des Plaines Zoning Ordinance at 1419 S. Cora Street, Des Plaines, Illinois (Case #17-012-V) 3. a. n/a 4. a. n/a MANAGER’S REPORT ALDERMEN COMMENTS MAYORAL COMMENTS ADJOURNMENT City of Des Plaines, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who req uire certain accommodations to allow them to observe and/or participate in the meeting(s) or have questions about the accessibility of the meeting(s) or facilities, contact the ADA Coordinator at 391 -5486 to allow the City to make reasonable accommodations for these persons.